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Handspring Visor Visor Pro, User Manual

The Handspring Visor Visor Pro is a feature-rich handheld device that enhances your productivity on the go. With a user-friendly interface and a vibrant color screen, this device allows you to seamlessly manage your tasks, contacts, and calendars. Download the free user manual brochure from manualshive.com to explore its full potential.

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Page 198 

Advanced HotSync® Operations

Desktop computers are likely to require an infrared device attached to 
a physical COM port. Laptops are likely to have a built-in IR port. 
Your computer must also have an installed infrared driver. 

Does your computer support infrared communication?

Check the documentation that came with your computer to see if it 
supports infrared communication. 

Configuring HotSync Manager for 
infrared communication

Next you need to go to the HotSync Manager and configure it for 
infrared communication. 

To configure HotSync Manager for infrared communication:

1. Open Palm Desktop software.

2. From the HotSync menu, choose Setup.

3. In the HotSync Controls tab, select Enabled.

4. Click the Serial Port Settings tab.

5. Under Check for handheld connection using, select Local Setup.

6. Under Local Setup, select Infrared Port from the Port pop-up 

menu.

7. Close the HotSync Software Setup dialog box. 

The HotSync Manager is now communicating with the simulated port 
defined for infrared communication.

Note:

You cannot use your cradle again until you reconfigure the 

HotSync Manager to communicate with the port defined for 
cradle synchronization.

Select 
Infrared 
Port

Summary of Contents for Visor Visor Pro

Page 1: ...Visor Handheld User Guide Macintosh Edition ...

Page 2: ... suppliers assume no responsibility for any damage or loss caused by deletion of data as a result of malfunction dead battery or repairs Be sure to make backup copies of all important data on other media to protect against data loss Important For warranty information and a copy of the End User License Agreement applicable to your Handspring product please see the Handspring web site at www handspr...

Page 3: ...handheld 30 Palm Desktop software 31 Using your handheld with another PIM 32 Installing a Springboard module 33 Chapter 2 Entering Data in Your Handheld 35 Using Graffiti writing to enter data 35 Writing Graffiti characters 35 Graffiti tips 37 The Graffiti alphabet 38 Writing capital letters 39 Writing numbers 39 Graffiti numbers 40 Writing punctuation marks 40 Writing symbols and extended charact...

Page 4: ... or deleting a password 59 Locking your handheld 60 Recovering from a forgotten password 61 Chapter 4 Overview of Basic Applications 63 Date Book 64 Date Book Plus 65 Address 66 To Do List 67 Memo Pad 68 Calculator 69 CityTime 70 Expense 71 Chapter 5 Common Tasks 73 Creating records 73 Editing records 74 Entering text 74 Edit menu 74 Deleting records 76 Other ways to delete records 76 Purging reco...

Page 5: ...ok menus 110 Date Book Plus 113 Working in Week View with Text 113 Working in Year View 114 Working in List View 115 Working with floating events 115 Working with To Do items 117 Using the Daily Journal 118 Using templates 119 Using snooze alarms 120 Selecting the default Date Book 120 Date Book Plus menus 120 Address 129 Creating an Address entry 129 Duplicating an entry 130 Selecting types of ph...

Page 6: ...ck list 160 Show Options 162 Expense menus 163 Chapter 7 Communicating Using Your Handheld 165 Managing desktop E Mail away from your desk 165 Setting up Mail on the desktop 166 Synchronizing Mail with your E Mail application 166 Opening the Mail application on your handheld 166 Viewing e mail items 166 Creating e mail items 168 Looking up an address 171 Adding details to e mail items 172 Storing ...

Page 7: ...dheld 207 Viewing preferences 207 Buttons preferences 208 Pen preferences 208 HotSync buttons preferences 210 Connection preferences 210 Connection Types 211 Setting modem configurations 212 Digitizer preferences 214 Formats preferences 215 Country default 215 Time date week start and numbers formats 215 General preferences 216 Auto off delay 216 System alarm and game sounds 216 Network preference...

Page 8: ...ing your handheld 237 Performing a soft reset 237 Performing a warm reset 238 Performing a hard reset 238 Appendix B Troubleshooting Tips 241 Operating problems 242 Tapping and writing problems 243 Application problems 244 HotSync problems 245 Beaming problems 249 Password problems 250 Springboard module problems 251 Technical support 252 Appendix C Non ASCII Characters for Login Scripts 253 Other...

Page 9: ...with it It walks you through Locating all the parts of your handheld Viewing and entering data Using your handheld with your computer Personalizing your handheld with your own preference settings After you become familiar with the basic functionality of your handheld you can use the rest of this guide as a reference for less common tasks for maintaining your handheld and also as a source of inform...

Page 10: ...Page 10 ...

Page 11: ...le details in Date Book Plus so you can view them by the day week month year or in list format you can even set an alarm to remind you of important meetings Keep all your contact names addresses phone numbers and other details in Address so you can find them as soon as you need them Add your tasks to To Do list prioritize them so you don t overlook them and assign them a due date To make sure you ...

Page 12: ...le Optional equipment Modem such as a Springboard modem Springboard expansion modules Upgrade information If you already own a Palm OS handheld Handspring recommends that you install the version of Palm Desktop software that comes with your Visor handheld into the same folder as your current Palm Desktop software When you install the new version in the same folder as the previous version all your ...

Page 13: ...tions on your old and new handhelds 6 Beam any third party applications that did not transfer from your old handheld to your new handheld or install them from the original files Each handheld must have a unique name After you complete the upgrade process described above you have two handhelds with the same name This is an undesirable situation Each handheld must have a unique name in order to prev...

Page 14: ...ters and numbers using the Graffiti alphabet See Chapter 2 to learn how to write Graffiti characters Application buttons Activates the individual applications that correspond to the icons on the buttons Date Book Plus Address To Do List and Memo Pad See Buttons preferences in Chapter 9 for details on reassigning these buttons to activate any application on your handheld Tip If your handheld is tur...

Page 15: ... modules that support this feature Power button and backlight control Turns your handheld on or off and controls the backlight feature If your handheld is turned off pressing the power button turns the unit on and returns you to the last screen you viewed If your handheld is turned on pressing the power button turns the unit off Holding the power button down for about two seconds turns the backlig...

Page 16: ...the backlight Press and hold the power button for about two seconds The backlight also turns off automatically after a period of inactivity with the Auto off feature See General preferences in Chapter 9 for more information Protective cover The cover protects the Visor handheld screen when it is not in use To remove the cover 1 Unclip the top of the cover from your handheld 2 Lift the cover off yo...

Page 17: ...port to update the information between your handheld and computer using HotSync technology See IR HotSync operations in Chapter 8 for details Reset button Under normal use you should not have to use the reset button See Appendix A for information about when and how to use the reset button USB and serial connector The connector that connects your handheld to the cradle which in turn connects to a U...

Page 18: ...o charge your handheld battery and to synchronize the information on your handheld using HotSync technology Note If your computer does not have a USB port or it does not use Mac OS 8 5 or later you need a serial cradle to connect to your computer You can purchase a serial cradle from www handspring com To connect the cradle 1 Plug the AC adapter cable into the back of the cradle cable connector 2 ...

Page 19: ...the computer 3 Plug the AC adapter into a wall outlet To charge the battery 1 Connect the cradle as described in the previous steps 2 Place your handheld in the cradle Note The LED blinks while your handheld charges When the LED stays on your handheld is charged It takes about 90 minutes to fully charge a drained battery Serial cradle and port LED ...

Page 20: ... when you tap an element on the screen the handheld can detect exactly which task you want to perform Important Always use the point of the stylus for tapping or making strokes on the handheld screen Never use an actual pen pencil or other sharp object to write on the handheld screen With your handheld turned on you can tap the handheld screen to perform many operations such as the following Open ...

Page 21: ...ind text anywhere in your data abc With the cursor in an input field tap the dot to activate the alphabetic keyboard 123 With the cursor in an input field tap the dot to activate the numeric keyboard Check box When a check mark appears in a check box the corresponding option is active If a check box is empty tapping it inserts a check mark If a check box is checked tapping it removes the check mar...

Page 22: ...oviding a way for you to open applications the Applications Launcher displays the current time battery level and application category Next previous arrows Tap the up and down arrows to display the previous and next page of information tap the left and right arrows to display the previous and next record Scroll bar Drag the slider or tap the top or bottom arrow to scroll the display one line at a t...

Page 23: ...ns with that letter You can also assign application icons to different categories See Categorizing applications in Chapter 3 Using menus Menus on your handheld are easy to use Once you have mastered them in one application you can use them the same way in all other applications The menus of each application are illustrated in the section on that application in Chapter 4 The Edit menu is described ...

Page 24: ...depend on the application Also the menus and menu commands vary depending on which part of the application you re using For example in Memo Pad the menus are different for the Memo list screen and the Memo screen Graffiti menu commands Most menu commands have an equivalent Graffiti Command stroke which is similar to the keyboard shortcuts used to execute commands on computers The command letters a...

Page 25: ... provides quick access to frequently used menu commands The commands available vary based on the active screen To use the command toolbar 1 In the Graffiti text area draw a diagonal line from the lower left to upper right The Command toolbar appears for about four seconds 2 Tap the icon for the command you want Tip If you wait more than three seconds to tap the icon you need to redraw the Graffiti...

Page 26: ...the onscreen keyboard Entering or importing data in Palm Desktop software and then synchronizing with your handheld Using an external keyboard Graffiti writing Your handheld includes Graffiti writing software as the primary system for entering text and numbers With Graffiti writing you write simple strokes with the stylus and they are instantly recognized as letters or numbers Write letters here W...

Page 27: ... ideal for practicing Graffiti writing This section explains how to open Memo Pad and use it to practice Graffiti writing To open Memo Pad 1 Press the Memo Pad application button 2 Tap New Note A blinking cursor appears on the first line of the new memo to indicate where new text will appear See Using Graffiti writing to enter data in Chapter 2 for more information New memo cursor Tap New Write in...

Page 28: ...e other keyboards including the international keyboard See Using the onscreen keyboard in Chapter 2 for more information Note You cannot enter Graffiti characters while using the onscreen keyboard Tap here for alphabetic keyboard Tap here for numeric keyboard Backspace Carriage return Tab Caps lock Caps shift Tap here to display alphabetic keyboard Tap here to display numeric keyboard Tap here to ...

Page 29: ...ur computer you can import it into Palm Desktop software You can import data stored in computer applications such as spreadsheets and databases or data from another Palm OS handheld When you import data you transfer the records to your handheld without having to enter them manually See Importing data in Chapter 2 for more information Using an external keyboard You can connect an optional keyboard ...

Page 30: ...1 Tap the Applications icon 2 Tap the Preferences icon 3 Tap the category pick list in the upper right corner of the screen 4 Tap the Preferences category you want to view The following procedures for setting the time and date give you an example of how to customize your handheld You make changes to the time and date in General preferences To set the current time 1 Tap the Set Time box 2 Tap the u...

Page 31: ...u can do the following Work with your handheld applications on your computer Palm Desktop software duplicates the Daily Calendar Date Book Contact List Address Task To Do List and Note Memo Pad applications on your handheld so you can view enter and modify any data stored on your handheld Back up the data stored on your handheld with HotSync technology and synchronize the data on your Palm Desktop...

Page 32: ... software 1 Exit any open programs including those that run at startup and disable any virus scanning software 2 Insert the Palm Desktop software CD ROM into the computer s CD ROM drive 3 Double click the Palm Desktop CD icon on the desktop 4 Double click the Installer icon to begin the installation process 5 Follow the onscreen instructions to complete the installation 6 If you are prompted to co...

Page 33: ...d module Springboard expansion modules enable you to extend the functions of your handheld To install a Springboard module simply remove the slot protector and insert the module in the Springboard expansion slot until the connectors are secure ...

Page 34: ...Page 34 Introduction to Your Visor Handheld ...

Page 35: ...riting Graffiti characters Most people find they can enter text quickly and accurately with only minutes of practice Graffiti writing includes any character you can type on a standard keyboard The Graffiti strokes closely resemble the uppercase letters of the regular alphabet which makes Graffiti writing easy to learn There are four basic concepts for success with Graffiti writing If you draw the ...

Page 36: ... area indicate the two areas To write Graffiti letters 1 Tap the screen where you want your text to go Note You need to tap above the Graffiti writing area and must see a blinking cursor before you write the text 2 Use the tables on the following pages to find the stroke shape for the letter you want to create For example the stroke shown below creates the letter n Note There are two different str...

Page 37: ... You must begin the character strokes in the Graffiti writing area If you do not make Graffiti strokes in the Graffiti writing area your handheld does not recognize them as text characters Graffiti tips When using Graffiti writing keep these tips in mind Accuracy improves when you write large characters You should draw strokes that nearly fill the Graffiti writing area To delete characters simply ...

Page 38: ...Page 38 Entering Data in Your Handheld The Graffiti alphabet Letter Strokes Letter Strokes A N B O C P D Q E R F S G T H U I V J W K X L Y M Z Space Back Space Carriage Return Period tap twice ...

Page 39: ...tter Use the Caps Shift stroke Tip When Caps Shift is active an up arrow symbol appears in the lower right corner of the handheld screen If you accidentally activate Caps Shift backspace will cancel it To enter only capital letters Caps Lock Use the Caps Lock stroke Tip When Caps Lock is active an underlined up arrow symbol appears in the lower right corner of the handheld screen To return to lowe...

Page 40: ...ith a single tap on the Graffiti writing area When you make this tap you activate Punctuation Shift and a dot appears to show it is active The next stroke you make with the stylus creates a punctuation mark Note When Punctuation Shift is active you can make a symbol stroke anywhere in the Graffiti writing area the letters or numbers side Number Strokes Number Strokes 0 5 1 6 2 7 3 8 4 9 Punctuatio...

Page 41: ...Graffiti writing area of your handheld When the Symbol Shift is active a slanted shift symbol appears in the lower right corner of the screen The next stroke that you make creates the symbol or extended character Symbol Stroke Symbol Stroke Period Dash Comma Left Paren Apostrophe Right Paren Question Slash Exclamation Dollar Symbol Shift tab Symbol Shift ...

Page 42: ... diagram shows the strokes required to draw an accented e Accent strokes Using these accent strokes you can write the following accented letters à á â ã ä å è é ê ì í î ï ò ó ô õ ö ù ú û ü ÿ ý ñ Additional non English characters You can write the following characters in the lowercase alphabet mode without any special punctuation or shifting Note You must write these non English characters in the l...

Page 43: ...efined ShortCuts and you can also create your own Each ShortCut can represent up to 45 characters For example you might create a ShortCut for your name or for the header of a memo See ShortCuts preferences in Chapter 9 to learn about creating your own ShortCuts To use a ShortCut draw the ShortCut stroke followed by the ShortCut characters When you draw the ShortCut stroke the ShortCut symbol appea...

Page 44: ...2 Tap any record or tap New 3 Tap abc to open the alphabetic keyboard or tap 123 to open the numeric keyboard 4 Tap the characters to enter text and numbers Note The onscreen keyboard also includes a dialog box for international characters You can switch among the three dialogs at any time to enter the exact text you need 5 After you finish tap Done to close the onscreen keyboard and place the tex...

Page 45: ... transfer the data to your Visor handheld without having to key it in manually Save the data in one of the file formats listed below import it into Palm Desktop software and then perform a HotSync operation to transfer the data to your handheld You can import data from any of the following PIM personal information manager products Address Book Plus DateBook Pro DayMaker Dynodex Meeting Maker Now C...

Page 46: ... Desktop software 3 From the File menu choose Import 4 Select the file you want to import 5 Click Open 6 In the Import dialog box check each field name to be sure the correct data moves into the correct fields To change the order of a field in the file you re importing into move the pointer over a field name in the Fields In list When the pointer changes to double arrow drag the name to a new lo c...

Page 47: ...ect an optional keyboard accessory to the connector on your handheld so you can type data directly into your handheld External keyboards are very helpful when you need to enter large amounts of data quickly and accurately while you are away from your computer ...

Page 48: ...Page 48 Entering Data in Your Handheld ...

Page 49: ...ions installed on your handheld appear in the Applications Launcher See Opening applications in Chapter 1 for details Switching between applications When working in any application tap the Applications icon or press an application button on the front panel of your handheld to switch to another application Your handheld automatically saves your work in the current application and displays it when y...

Page 50: ...To create a new category tap Edit Categories from the pick list Tap New enter the category name and then tap OK to add the category Tap OK 5 Tap Done To display applications by category 1 Tap the Applications icon 2 Do one of the following Tap the Applications icon repeatedly to cycle through all your categories Tap the pick list in the upper right corner of the screen and se lect the category you...

Page 51: ...lications each time you open the Applications Launcher To change the Applications Launcher display 1 Tap the Applications icon 2 Tap the Menu icon 3 Tap Options and then tap Preferences 4 Tap the View By pick list and select List 5 Tap OK To open the Applications Launcher to the last opened category 1 Tap the Applications icon 2 Tap the Menu icon 3 Tap Options and then tap Preferences 4 Tap the Re...

Page 52: ...nal applications on your handheld such as games and other software The Install Handheld Files dialog box makes it easy to install software on your handheld during a HotSync operation There are a variety of third party applications available for your handheld To learn more about these applications go to the web site www handspring com When you download an add on application from the internet it is ...

Page 53: ...ecompress it into this folder If you prefer to place the application into another folder you need to navigate to that folder before you complete step 5 2 Double click the Palm Desktop icon on your desktop 3 From the HotSync menu choose Install Handheld Files Tip You can also access the Install Handheld Files dialog box by double clicking any file with a PRC file extension 4 From the User pop menu ...

Page 54: ...Page 54 Managing Your Applications ...

Page 55: ...ool Giraffe HardBall MineHunt Puzzle SubHunt Note Giraffe is a fun easy way for you to practice Graffiti writing After you install and start a game the instructions appear in the Game menu Depending on the game the Game menu may also contain commands to show high scores to start a new game or to set preferences for the game Removing applications In the event that you run out of memory or decide th...

Page 56: ...le for the application you just removed delete the PRC file from the User folder Tip If you installed Palm Desktop software for the first time when you purchased your Visor handheld the Palm Desktop software is located in the Handspring folder If you upgraded from a previous version of Palm Desktop software these files are located in the Palm folder ...

Page 57: ...lm Desktop CD icon on the desktop 3 Double click the Installer icon 4 Click Continue on the splash screen and on the Palm Computing Readme file screen 5 Click Agree on the End User Software License Agreement screen 6 In the Palm Desktop Installer window select Uninstall from the pop up menu in the upper left corner The Palm Desktop Installer shows the items you can uninstall 7 Select all the items...

Page 58: ...rivate The Mask option displays a gray bar over private records and the Hide option completely removes hides private records See Making records private in Chapter 5 for more information Assign a password to the Security viewing options Assigning a password requires you to enter a password to view masked or hidden private entries not assigning a password enables you or anyone else to view individua...

Page 59: ... 3 Tap the Password box 4 Enter a password and tap OK 5 Enter the same password a second time and tap OK Changing or deleting a password Once you define a password for your handheld you can change or delete it at any time You must enter the current password before you can change or delete it To change or delete your password 1 Tap the Password box 2 Enter the current password Tap here Tap here ...

Page 60: ...r the exact password to re activate your handheld If you forget the password you need to perform a hard reset to resume using your handheld Performing a hard reset deletes all the records in your handheld however you can restore all previously synchronized data at the next HotSync operation See Performing a hard reset in Appendix A for details To lock your handheld with a password 1 Assign a passw...

Page 61: ...ing a forgotten password also deletes all entries and files marked as Private Important If you synchronize with your computer before deleting a forgotten password your handheld restores your private entries the next time you perform a HotSync operation but it does not restore the password To delete a forgotten password 1 Tap the Password box 2 Tap Lost Password 3 Tap Yes Tap here ...

Page 62: ...Page 62 Managing Your Applications ...

Page 63: ...ew of Basic Applications This chapter briefly describes each application and how to open it Your Visor handheld computer includes these basic applications Date Book Date Book Plus Address To Do List Memo Pad Calculator CityTime Expense ...

Page 64: ...laps or conflicts Display a monthly calendar to quickly spot days where you have morning lunch or afternoon appointments Display an agenda with both your appointments and your To Do items Set an alarm to sound prior to the scheduled activity Create reminders for events that are based on a particular date rather than time of day Birthdays and anniversaries are easy to track with your handheld Attac...

Page 65: ...ay a calendar of an entire year Display a list of your appointments in List View Create unscheduled events that float from one day to the next until you complete them Create a Daily Journal to track events with automatic time stamps Save event templates and use them to quickly create similar events To open Date Book Plus Press the Date Book Plus application button on the front panel of your handhe...

Page 66: ...ddresses for each name Define which phone number appears in the Address list for each Address entry Attach a note to each Address entry in which you can enter additional information about the entry Assign Address entries to categories so that you can organize and view them in logical groups To open Address Press the Address application button on the front panel of your handheld Address opens to di...

Page 67: ...items to categories so that you can organize and view them in logical groups Sort your To Do items either by due date priority level or category Attach notes to individual To Do items for a description or clarification of the task To open To Do List Press the To Do List application button on the front panel of your handheld To Do List opens to display the category of items you last viewed Note Pre...

Page 68: ...nize using Palm Desktop software and HotSync technology Assign memos to categories so that you can organize and view them in logical groups Write down phone numbers and other types of information Later you can copy and paste this information to other applications To open Memo Pad Press the Memo Pad application button on the front panel of your handheld Memo Pad opens to display the last Memo Pad s...

Page 69: ...specific types of calculations including math trigonometry finance logic statistics weight temp length area and volume Store and retrieve values Display the last series of calculations which is useful for confirming a series of chain calculations Create a custom view with the buttons you use most often Switch to basic mode to perform simple calculations To open Calculator Tap the Calculator icon n...

Page 70: ...tyTime you can do the following Select a home city as a point of reference Display the day and time in four other cities simultaneously Add a definition for any city that isn t in the default list Display sunrise and sunset information for your home city To open CityTime 1 Tap the Applications icon 2 Tap the CityTime icon ...

Page 71: ...tegories so that you can organize and view them in logical groups Keep track of vendors companies and people involved with each particular expense Log miles traveled for a particular date or expense category Sort your expenses by date or expense type To open Expense 1 Tap the Applications icon 2 Tap the Expense icon Note You cannot use the Macintosh version of Palm Desktop software to synchronize ...

Page 72: ...Page 72 Overview of Basic Applications ...

Page 73: ...s entry To Do List item Memo Pad memo or Expense item Creating records You can use the following procedure to create a new record in Date Book Plus Address To Do List Memo Pad and Expense To create a record 1 Select the application in which you want to create a record 2 Tap New 3 In Date Book Plus only Select a record type from the pop up list select start and end times for your event and then tap...

Page 74: ...r 2 Edit menu The Edit menu is available with any screen where you enter or edit text In general commands available in the Edit menu apply to text that you select in an application To select text in an application 1 Tap the beginning of the text that you want to select 2 Drag the stylus over the text to highlight it You can drag across the text to select additional words or drag down to select a g...

Page 75: ... handheld You can paste the text that you copy into another area of the current application or into a different application Paste Inserts the text that you cut or copied at the selected point in a record The text you paste replaces any selected text If you did not previously cut or copy text Paste does nothing Select All Selects all of the text in the current record or screen This enables you to c...

Page 76: ...sktop software be sure that the check box is checked If you don t want to save a copy tap the check box to remove the check 4 Tap OK If you choose to save a copy of the selected item your handheld transfers it to the archive file on your desktop the next time you perform a HotSync operation Other ways to delete records You can also delete records in the following ways In the Details dialog box of ...

Page 77: ...vailable in Address or Memo Pad so delete outdated records from these applications To purge records 1 Open the application 2 Tap the Menu icon 3 Tap Record and then tap Purge A confirmation dialog box appears Date Book Date Book Plus Tap the pick list and select how old a record must be to be purged Purge deletes repeating events if the last of the series ends before the date that you purge record...

Page 78: ...mation about performing HotSync operations via the IR port a modem or a network Performing a HotSync operation for the first time The first time you synchronize your data you need to enter user information on both the handheld and Palm Desktop software After you enter this information and synchronize the HotSync Manager recognizes your handheld and doesn t ask for this information again If you are...

Page 79: ...lm Desktop software from the HotSync Menu choose Setup Click the HotSync Controls tab and select the Enabled option 3 Press the HotSync button on the cradle 4 From the Select User dialog box choose the user name you assigned to your handheld The bottom edge of the handheld should align smoothly with the cradle when it is inserted properly HotSync button ...

Page 80: ...ecords in the Address To Do List Memo Pad and Expense applications so that they are grouped logically and are easy to review You can also categorize applications See Using the Applications Launcher in Chapter 3 for more information When you create a record your handheld automatically places it in the category that is currently displayed If the category is All your handheld assigns it to the Unfile...

Page 81: ...which you can store the names addresses and phone numbers you might need in emergencies doctor fire department lawyer etc Expense contains two user defined categories New York and Paris to show how you might sort your expenses for different business trips Note The illustrations in this section come from Address but you can use these procedures in all the applications in which categories are availa...

Page 82: ... want to view The list screen now displays only the records assigned to that category Tip Pressing an application button on the front panel of the handheld toggles through all the categories of that application To define a new category 1 Tap the category pick list in the upper right corner of the screen 2 Tap Edit Categories 3 Tap New Tap here Tap here ...

Page 83: ...u can assign any of your records to the new category To rename a category 1 Tap the category pick list in the upper right corner of the screen 2 Tap Edit Categories 3 Select the category that you want to rename and then tap Rename 4 Enter the new name for the category and then tap OK ...

Page 84: ...to scroll immediately to that name The Fast Lookup feature lets you use the buttons on the front of your handheld to find a name Expense Lookup displays the names in your Address list that have data in the Company field You can add these names to a list of attendees associated with an Expense record Looking up Address records When working with Address the buttons on the front panel of the handheld...

Page 85: ...f you sort the list by company name the Look Up feature scrolls to the first letter of the company name 3 Tap the record to view its contents To use Fast Look Up to find an Address record 1 Go to the top of the Address list screen 2 Press the top scroll button 3 Press the application buttons on the front of your handheld to narrow the list of names Tip The range boxes and controls appear on the sc...

Page 86: ...arting with M Z d Press the To Do List button to see first names with the second letter between A L 5 Press the bottom scroll button twice to Stop entering letters and to enter scroll mode 6 Press the scroll buttons to select a name from the Fast Lookup list 7 Press the Address button or the To Do List button to open the selected address 8 Press the Date Book button or Memo button to exit Fast Loo...

Page 87: ...ted by company and last name you can search by company and last name instead of by last and first name You can disable this feature by clearing the Enable Fast Lookup check box in Address Preferences Using Find You can use Find to locate any text that you specify in any application To use Find 1 Tap the Find icon Tip If you select text in an application before you tap Find the selected text automa...

Page 88: ...ess list screen and lets you add the information that appears in this list to a record To use Phone Lookup 1 Display the record in which you want to insert a phone number The record can be in Date Book Date Book Plus To Do List or Memo Pad 2 Tap the Menu icon 3 Tap Options and then tap Phone Lookup 4 Begin to spell the last name of the name you want to find The list scrolls to the first record in ...

Page 89: ...someone with the last name Williams write the Graffiti characters for Wi and then the Phone Lookup Command stroke L Assuming you have only one Address record that begins with Wi your handheld inserts the full name Fred Williams and its associated information If you have more than one name that begins with Wi the Phone Lookup screen appears and highlights the first record that begins with Wi For se...

Page 90: ... an Expense record To add names to an Expense record 1 Tap the Expense record to which you want to add names 2 Tap Details 3 Tap Who 4 Tap Lookup The Attendees Lookup screen displays all the names in your Address list that have data in the Company field 5 Select the name you want to add and then tap Add The name appears in the Attendees screen 6 Repeat steps 4 and 5 to add more names 7 Tap Done an...

Page 91: ... Sort by pick list and select an option 4 Tap OK To sort records in Address and Memo Pad 1 Open the application to display the list screen 2 Tap the Menu icon 3 Tap Options and then tap Preferences 4 Do one of the following Address Tap the setting you want Memo Pad Tap the Sort by pick list and select Alphabetic or Manual 5 Tap OK To sort the Memo list manually tap and drag a memo to a new locatio...

Page 92: ... appear anywhere in the application When you mask records a visual placeholder appears where the record would normally appear If you define a password you must enter it to display private records To make a record private 1 Display the entry that you want to make private 2 Tap Details 3 Tap the Private check box to select it 4 Tap OK To hide or mask all private records 1 Make sure the records you w...

Page 93: ...ecords become visible If you have a password the Show Private Records dialog box appears Enter your password in this dialog box and tap OK To display a specific masked record 1 Open the application that contains the record you want to view 2 Tap the shaded bar that masks the record Note If you have a password you must enter your password and tap OK to view the record Tap here Tap here ...

Page 94: ...y all private records in a specific application 1 Open the application in which you want to display the records 2 Tap the Menu icon 3 Tap Options and then tap Security 4 Tap the Current Privacy pick list 5 Tap Show Records 6 Tap OK ...

Page 95: ... Plus you can attach a note with directions to the location To attach a note to a record 1 Display the entry to which you want to add a note 2 In Address only Tap Edit 3 Tap Details 4 Tap Note 5 Enter your note 6 Tap Done A small note icon appears at the right side of any item that has a note To review or edit a note 1 Tap the Note icon To delete a note 1 Tap the Note icon 2 Tap Delete 3 Tap Yes N...

Page 96: ...easier to read You can choose a different font style for each application To change the font style 1 Open an application 2 Tap the Menu icon 3 Tap Options and then tap Font 4 Tap the font style you want to use 5 Tap OK Small font Large font Bold font Tap here for small font Tap here for large font Tap here for bold font ...

Page 97: ...ion Specific Tasks This chapter is organized by application and gives instructions on how to do tasks that are specific to each of the following applications Date Book Date Book Plus Address To Do List Memo Pad Calculator CityTime Expense ...

Page 98: ...kes it easy to find such conflicts See Spotting event conflicts later in this chapter You can also schedule events in your Date Book that occur on a particular date but have no specific start or end times such as birthdays holidays and anniversaries These are referred to as untimed events Untimed events appear at the top of the list of times marked with a diamond You can have more than one untimed...

Page 99: ...on the number side of the Graffiti writing area 4 Tap the time columns on the right side of the Set Time dialog to set the Start Time 5 Tap the End Time box and then tap the time columns to set the End Time 6 Tap OK 7 Tap a blank area of the screen to deselect the event A vertical line appears next to the time indicating the duration of the event Tap the time of an event Start Time highlighted Tap...

Page 100: ...ld computer to move forward or backward one day at a time Tap Go To at the bottom of the screen to open the Go to Date dialog box Select a date by tapping a year month and day in the calendar Tip In the Go to Date dialog box you can also use the scroll buttons on the front panel of your handheld to move forward or backward one month at a time 2 After you locate the date follow the steps for schedu...

Page 101: ...new untimed event by making sure no event is selected and then writing letters in the Graffiti writing area 4 Enter a description of the event 5 Tap a blank area on the screen to deselect the untimed event Note If you create an event and decide later that there is no particular start or end time you can easily change it to an untimed event Tap the time of the event in the Date Book screen tap No T...

Page 102: ...days before an event The default Alarm setting is 5 minutes before the time of the event but you can change this to any number of minutes hours or days When you set an alarm this icon appears to the far right of the event with the alarm When the alarm tone sounds a reminder message also appears onscreen To set an alarm for an event 1 Tap the event to which you want to assign an alarm 2 Tap Details...

Page 103: ...nd tap OK to dismiss it To dismiss the alarm using the snooze option When the alarm Reminder dialog box appears tap Snooze to delay the alarm for five minutes Note Each time you tap Snooze you dismiss the alarm for an additional five minute period Scheduling repeating or continuous events The Repeat function lets you schedule events that recur at regular intervals or extend over a period of consec...

Page 104: ...vent tap the End on pick list and tap Choose Date Use the date picker to select an end date 7 Tap OK After you schedule a repeating or continuous event this icon appears to the far right of the event Changing and deleting repeating or continuous events If you change or delete a repeating or continuous event you can apply the action to only the current event to all instances of the event or to the ...

Page 105: ...ing are not changed and your handheld creates a new repeating event If you change the date of an occurrence of a repeating event e g from January 14th to January 15th and apply the change to All occurrences the new date becomes the start date of the repeating event Your handheld adjusts the end date to maintain the duration of the event If you apply the change to Current or Future occurrences past...

Page 106: ... hold the stylus on the date in the date bar to display the current time 2 Drag the stylus below the date bar and then lift it Tip If you lift the stylus while it is still on the date bar the menu bar appears Working in Week View Week View shows the calendar of your events for an entire week This view lets you quickly review your appointments and available time slots In addition the graphical disp...

Page 107: ...ars at the top of the Week View to move directly to that day without selecting an event The Week View shows the time span defined by the Start Time and End Time in the Date Book Preferences settings If you have an event before or after this time span a bar appears at the top or bottom of that day s column Use the onscreen scroll arrows to scroll to the event Previous week Next week Tap for that da...

Page 108: ...Tap Go to to open the date selector and select a different month Use the scroll buttons on the front panel of your handheld to move between months Press the upper half of the button to display the previous month the lower half to display the next month Working in Agenda view The Agenda view lets you view appointments untimed events and To Do items in a single screen Although it is primarily a view...

Page 109: ...m to go directly into the To Do List application Spotting event conflicts With the ability to define specific start and end times for any event it s possible to schedule events that overlap an event that starts before a previous event finishes An event conflict time overlap appears in the Week View as overlapping bars The Day View displays overlapping brackets to the left of the conflicting times ...

Page 110: ...ok menus are shown here for your reference and Date Book features that are not explained elsewhere in this guide are described here See Using menus in Chapter 1 for information about choosing menu commands Record menu Options menu Day View Week View Month View ...

Page 111: ... Day View Controls how times appear in the Day View When Compress Day View is off all time slots display When it is on start and end times display for each event but blank time slots toward the bottom of the screen disappear to minimize scrolling Month View settings These check boxes apply to the Month View of the Date Book You can activate any or all of these settings to show that you have Timed ...

Page 112: ...sets an alarm for each new event The silent alarm for untimed events is defined by minutes days or hours before midnight of the date of the event Alarm Sound Sets the tone of the alarm Remind Me Defines how many times the alarm sounds The choices are Once Twice 3 Times 5 Times and 10 Times Play Every Defines how often the alarm sounds The choices are Minute 5 minutes 10 minutes and 30 minutes Abou...

Page 113: ...s an entire week with a description of each scheduled event This view can display one or two weeks at a time and can include To Do items that are due on the dates shown Tips for using Week View with Text Keep the following points in mind Tap a day to display that day in the Day View Tap the scroll arrows in the upper right corner to move forward or backward a week You can also use the scroll butto...

Page 114: ...cheduled on that day A plus sign indicates multiple events are scheduled on that day Tap the scroll arrows in the upper right corner to move forward or backward a year You can also use the scroll buttons on the front panel of your handheld Tap the scroll arrows in the lower right corner to move forward or backward a day Tap Prefs to set display options Year View button Scroll to other days Dot ind...

Page 115: ...er right corner to move forward or backward a week You can also use the scroll buttons on the front panel of your handheld Tap Go to open the date selector and select a different week or a specific date Tap Prefs to set display options Working with floating events Date Book Plus can include events that are a combination of a To Do item and a Date Book event These events are called floating events ...

Page 116: ... complete Tap the circle to the right or left of the event Tips for using floating events To prioritize floating events enter a number followed by a space or dash as the first few characters of the description To convert an existing event to a floating event select the event tap Details and select Float as the Type When you complete a repeating floating event it marks only the current occurrence o...

Page 117: ... Tap the check box next to the item Tips for using To Do items When you create a To Do item in Date Book Plus the priority and category are based on the settings in the Create Options dialog box See To Do Preferences later in this chapter for details If a To Do item does not appear in Date Book Plus confirm that the category assigned to the item is selected See To Do Preferences later in this chap...

Page 118: ...s start and end times for consulting or other work or keeping a record of how you spend your time at the office To create a Daily Journal entry 1 Tap the Day View button 2 Tap New and select Daily Journal from the list Date Book Plus creates an untimed event opens a Note for this event and inserts the current time If you ve already started a journal for the current day Date Book Plus opens the exi...

Page 119: ...s or events that recur on different days and times To create a template 1 Select the event you want to save as a template 2 Tap the Menu icon 3 Tap Record and then tap Create Template To schedule a template event 1 Go to the date on which you want to schedule the event 2 Tap the time line that corresponds to the beginning of the event 3 Tap the Day View button 4 Tap New and select Template from th...

Page 120: ... press the Date Book button on the front of your handheld By default this is the standard Date Book application If you prefer you can select Date Book Plus as your default application To select the default Date Book 1 Tap the Menu icon 2 Tap Options and then tap Default Date Book 3 Tap Date Book or Date Book 4 Tap OK Date Book Plus menus Date Book Plus menus are shown here for your reference and D...

Page 121: ...tem Creates a copy of the selected event and opens the Details dialog box for the new event UnDelete from Archive Restores the last event you deleted from Date Book Plus provided it was stored in the Archive file You can select this command repeatedly to restore additional events Week View Week View with Text Month View Year View List View Day View ...

Page 122: ...s the default duration for new events Week Start Defines the first day of the week This setting overrides the System Preferences setting for all Date Book Plus views Initial View Defines the view that appears when you start Date Book Plus Button Views Defines which views display when you press the Date Book button repeatedly By default all views appear Display Options Opens the Display Options dia...

Page 123: ...disappear to minimize scrolling Show PM Label Displays a p after PM times Show End Times Displays all time bars and time slots for end times of an event Scroll Before Day Move Determines whether the front panel scroll buttons will scroll up and down within the current day before scrolling to the previous or next day Auto scroll Time Displays events based on the time of day when the Day View contai...

Page 124: ...of the reminder alarm The reminder alarm sounds when the snooze alarm is not acknowledged Play Sound Defines how many tones the alarm emits before it stops The choices are Once Twice 3 Times 5 Times and 10 Times Repeat Alarm Defines how many times the alarm repeats when it is not acknowledged The choices are Once Twice 3 Times 5 Times 10 Times and 100 Times Every Defines how often the alarm sound ...

Page 125: ... items Show Undated Items Shows all To Do items that have not been assigned a due date Show Dated Items Shows all To Do items that have been assigned a due date Days before Due Date Defines the number of days before the due date that an item will appear in Day View as a To Do item Create Options Opens the Create Options dialog box where you can select the default priority and category for To Do It...

Page 126: ...ices are Top Bottom and Hide Week Start Defines the first day of the week for Week View with Text Wordwrap Single Entry Wraps text in cells that contain a single event to display as much text as will fit in the cell Hide Untimed Floating Events Removes untimed floating events from the Week View with Text display Show Journal Displays a Daily Journal entry Include Week Numbers in Title Displays the...

Page 127: ...how Zero Duration Events Displays events that have no duration in the Month View display Year Preferences Hide Floating and Done Items Removes floating events and completed To Do items from the Year View display Hide Untimed Events Removes untimed events from the Year View display Hide Zero Duration Events Removes events without a duration from the Year View display Hide Events Removes events that...

Page 128: ...ew display The choices are All Not Complete Complete and None If you choose either Not Complete or Complete you also have the following choices Dated Undated Dated only and Undated only Filter by Text Displays events that contain the text you enter in this field and hides events that do not contain this text Show Determines the type of information that will appear for each event The choices are Da...

Page 129: ...s data import capabilities that enable you to load database files into Address on your handheld See Importing data in Chapter 2 and Palm Desktop online Help for more information To create a new Address entry 1 Press the Address application button on the front of your handheld to display the Address list 2 Tap New 3 Enter the last name of the person you want to add to your Address list Note The han...

Page 130: ...y that always appears at the top of the Address list begin the Last name or Company field with a symbol as in If Found Call This entry can contain contact information in case you lose your handheld Duplicating an entry You can duplicate existing entries which can be helpful when you want to enter multiple people from a single organization When you duplicate an entry the word Copy appears next to t...

Page 131: ... in an entry 1 Tap the entry that you want to change 2 Tap Edit 3 Tap the pick list next to the label you want to change 4 Select a new label Changing Address Entry details The Address Entry Details dialog box provides a variety of options that you can associate with an entry To open the Address Entry Details dialog box 1 Tap the entry whose details you want to change 2 Tap Edit 3 Tap Details 4 Se...

Page 132: ...u commands The Record and Options menus differ depending on whether you re displaying the Address list screen or the Address View screen Record menus Options menus Show in List Select which type of phone or other information appears in the Address list screen Your options are Work Home Fax Other and E mail Category Assign the entry to a category Private Hide this entry when Security is turned on A...

Page 133: ...when positioned at the top of the Address list See Looking up Address records in Chapter 5 for instructions on using Fast Lookup Dial Preferences The Dial Preferences menu option appears only when you have a Springboard module that supports dialing functions installed such as a VisorPhone or modem module Dial Email SMS Determines which application launches when you tap the Dial SMS or Email button...

Page 134: ...lways dial 1 in front of the area code Inserts a 1 in front of 10 digit numbers before dialing RenameCustom Fields These custom fields appear at the end of the Address Edit screen Rename them to identify the kind of information you enter in them The names you give the custom fields appear in all entries About Address Book Shows version information for Address ...

Page 135: ...riting area automatically creates a new item Setting priority The priority setting for items lets you arrange your To Do items according to their importance or urgency The default setting is to arrange To Do items by priority and due date with priority 1 items at the top If you have a number of items in your list changing an item s priority setting may move its position in the list Note When you c...

Page 136: ... item to indicate that you ve completed it You can set To Do List to record the date that you complete the To Do item and you can choose to show or hide completed items See To Do Show Options later in this chapter To check off a To Do item Tap the check box on the left side of the item Changing To Do item details The To Do Item Details dialog box enables you to change settings for individual items...

Page 137: ...p No Date to open the Due Date pick list 2 Tap the date that you want to assign the item 3 Tap OK Tip If you turn on the Show Due Dates option in the To Do Show options dialog you can tap directly on the due date in the To Do list to open the pick list shown in step 2 Today Assigns the current date Tomorrow Assigns tomorrow s date One week later Assigns the date exactly one week from the current d...

Page 138: ...lete check them Items that no longer appear on the list because you turn off this setting have not been deleted They are still in the memory of your handheld Purge completed items to remove them from memory Show Only Due Items Shows only the items that are currently due past due or have no due date specified When this setting is active items that are not yet due do not appear in the list until the...

Page 139: ... Chapter 1 for information about choosing menu commands Record menu Options menu Show Due Dates Displays the due dates associated with To Do items and displays an exclamation mark next to items that remain incomplete after the due date passes Show Priorities Shows the priority setting for each item Show Categories Shows the category for each item About To Do List Shows version information for To D...

Page 140: ...lay the Memo list 2 Tap New Tip In the Memo list screen you can also begin writing in the Graffiti writing area to create a new memo The first letter is automatically capitalized and begins your new memo 3 Enter the text you want to appear in the memo Use the carriage return stroke to move down to new lines in the memo 4 Tap Done Reviewing memos The first line of a memo appears in the Memo list Th...

Page 141: ...g menus in Chapter 1 for information about choosing menu commands The Record and Options menus differ depending on whether you re displaying the Memo list or an individual memo Record menus Options menus Preferences Displays the Memo Preferences dialog box where you define the sort order for memos About Memo Pad Shows version information for Memo Pad Tap a memo to reviewits contents Memo list Memo...

Page 142: ...c or Advanced as the mode 5 Tap OK Using the Basic Calculator buttons The Basic Calculator includes the following buttons Clears the last number you entered Use this button if you make a mistake while entering a number in the middle of a calculation This button enables you to re enter the number without starting the calculation over Clears the entire calculation and enables you to begin a fresh ca...

Page 143: ...hen tap Recent Calculations 3 After you finish reviewing the calculations tap OK Using the Advanced Calculator mode The Advanced Calculator screen consists of three regions Each region performs a different function to help you perform a variety of calculations Recalls the stored value from memory and inserts it in the current calculation Clears any value that is stored in the Calculator memory Pri...

Page 144: ...tering a number in the middle of a calculation This button enables you to re enter the number without starting the calculation over Enters an exponent symbol in the calculation Opens the Constants dialog box where you can select a constant to include in the calculation Opens the Store in which memory dialog box where you can select the memory bank in which you want to store the current value Advan...

Page 145: ... Calculates the tangent of the current number Calculates the hyperbolic sine of the current number Calculates the hyperbolic cosine of the current number Calculates the hyperbolic tangent of the current number Calculates the arc inverse sine of the current number Calculates the arc inverse cosine of the current number Calculates the arc inverse tangent of the current number Calculates the arc inve...

Page 146: ...sing these variables the answer would be 733 76 per month To solve this exmaple 1 Enter a value and then tap the corresponding variable button Repeat this process until you ve entered the following four variables N 360 30 years x 12 months APR 8 PV 100 000 FV 0 2 Enter 12 and tap the P Yr button to enter the number of payments per year 3 Tap Edit 4 Tap the Pmt line and erase all values on the line...

Page 147: ...st and principal amortization based on the supplied values Calculates a given percentage of a value To use this button enter a value tap this button enter the percent and then tap the equal sign button Calculates the change in a value by a given percentage To use this button enter a value tap this button enter the percent and then tap the equal sign button Calculates the percentage of one number r...

Page 148: ...o the right in signed mode Enters A in a hexadecimal calculation Enters B in a hexadecimal calculation Enters C in a hexadecimal calculation Calculates the inverse of each bit of the argument Calculates the exclusive OR between two arguments Adds the current value to the end of the statistics memory list You can store up to 200 values Calculates the mean of the values in the statistics memory list...

Page 149: ...entered in ounces When you tap this button after tapping another unit of measure it converts the value to ounces Indicates the current value is entered in pounds When you tap this button after tapping another unit of measure it converts the value to pounds Indicates the current value is entered in US tons When you tap this button after tapping another unit of measure it converts the value to US to...

Page 150: ...ton after tapping another unit of measure it converts the value to degrees Celsius Indicates the current value is entered in inches When you tap this button after tapping another unit of measure it converts the value to inches Indicates the current value is entered in feet When you tap this button after tapping another unit of measure it converts the value to feet Indicates the current value is en...

Page 151: ...he value to square feet Indicates the current value is entered in square yards When you tap this button after tapping another unit of measure it converts the value to square yards Indicates the current value is entered in acres When you tap this button after tapping another unit of measure it converts the value to acres Indicates the current value is entered in square miles When you tap this butto...

Page 152: ...er tapping another unit of measure it converts the value to cups Indicates the current value is entered in pints When you tap this button after tapping another unit of measure it converts the value to pints Indicates the current value is entered in quarts When you tap this button after tapping another unit of measure it converts the value to quarts Indicates the current value is entered in gallons...

Page 153: ...8 From the Advanced Calculator screen tap the Menu icon 9 Tap Program and then tap Import 10 Tap the pick list and select the view you modified 11 Tap Import 12 Tap Replace to change an existing definition or tap Add to create an additional definition 13 Tap OK and then tap Done Indicates the current value is entered in cubic inches When you tap this button after tapping another unit of measure it...

Page 154: ...Program menu About Calculator Shows version information for Calculator Export Opens the Export dialog box where you can select a view definition to export to Memo Pad Import Opens the Import dialog box where you can select a view definition to import to Memo Pad Delete View Opens the Delete View dialog box where you can delete a user defined view Restore Defaults Returns all the view definitions t...

Page 155: ... for all the other cities is based on the day and time in your home city When you use CityTime for the first time or when your travel or move to another city make sure you set your home city location Setting your home city location ensures that CityTime displays accurate information for the other cities your select To set your home city 1 Tap the Applications icon 2 Tap the CityTime icon 3 Tap the...

Page 156: ...n use the Edit Cities command to add a new city to the list See the next section Adding cities for details 2 Tap the remaining pick lists and select the other three cities you want to display Tip You can temporarily display the day and time for any other city by tapping the city s location on the map display Adding cities If the city you want to display is not in the predefined list you can use th...

Page 157: ... Help Displays online help for the CityTime screens Change Location Opens the Change Location dialog box where you can select the city to which you are moving or travelling Changing the location updates the system time and date Sun Rise Set Opens the Sun Rise Set dialog box where you can view sunrise and sunset information for your home city To view this information for another city tap the City p...

Page 158: ...e Applications icon 2 Tap the Expense icon 3 Tap New Tip You can also create a new Expense item by writing on the number side of the Graffiti writing area while in the Expense list screen The first number you write begins your new Expense item 4 Enter the amount of the expense 5 Tap the Expense type pick list and select a type from the list Note As soon as you select an expense type your handheld ...

Page 159: ...xpense item Initially Expense items appear with the date you enter them You can use Expense to change the date associated with any Expense item To change the date of an Expense item 1 Tap the Expense item you want to change 2 Tap the date of the selected item 3 Tap the new date Entering receipt details Expense provides a variety of options that you can associate with an item These options appear i...

Page 160: ... tickets supplied by your company you can choose Prepaid to place your expense in the appropriate place on your expense report Currency Enables you to choose the type of currency used to pay the Expense item The default currency unit is defined in the Preferences dialog see Options menu later in this chapter You can also display up to four other common types of currency See Customizing the Currenc...

Page 161: ...om currency symbol If the currency you want to use is not in the list of countries you can create your own custom country and currency symbol To define a custom currency symbol 1 Tap the Menu icon 2 Tap Options and then tap Custom Currencies 3 Tap one of the four Country boxes 4 Enter the name of the country and the symbol that you want to appear in Expense Tap Edit currencies Tap a Country box ...

Page 162: ...r Expense item select the symbol in the Receipt Details dialog box associated with that item Show Options Show Options define the sort order and other settings that relate to your Expense items To open the Show Options dialog box 1 In the Expense list tap Show 2 Select any of the options 3 Tap OK Sort by Enables you to sort expense items by date or type Distance Enables you to display Mileage entr...

Page 163: ...cord menu Options menu Preferences Use automatic fill Lets you select an expense type by writing the first letter of an expense type in the Graffiti writing area For example if you write the letter T it enters the Taxi expense type Writing T and then E enters Telephone which is the first expense type beginning with the letters TE Default currency Sets the default currency symbol for Expense About ...

Page 164: ...Page 164 Application Specific Tasks ...

Page 165: ...rations See IR HotSync operations in Chapter 8 for details Managing desktop E Mail away from your desk Mail lets you manage the e mail that you send and receive through the E Mail application on your desktop computer You can read reply to compose and delete e mail on your handheld To send or receive e mail you must perform a HotSync operation either locally using the handheld cradle or infrared po...

Page 166: ...sktop E Mail application is up and running You must also set up Palm Desktop software for use with your desktop E Mail application For information on using Mail with a Macintosh visit the web site www handspring com Synchronizing Mail with your E Mail application After you enable and configure Mail you need to perform a HotSync operation to synchronize Mail with your desktop E Mail application For...

Page 167: ...he full header provides complete information about the sender receiver and copied recipients in addition to the subject and date the e mail item was created Mail uses the header type you select for all your e mail items To display full header information 1 Open an e mail item 2 Tap the Complete Header icon Tip To redisplay the abbreviated header tap the Abbreviated Header icon Previously read Reci...

Page 168: ...way you create e mail with your desktop E mail application you identify the recipient s of the e mail item define a subject and create the body of the e mail item You create original e mail items and replies in the New Message screen All e mail items must at the very least contain information in the To and Subj fields ...

Page 169: ... example network users sending an e mail item to a user on the same network do not need to add Internet information such as mycorp com 3 To send a copy of this e mail item to additional recipients tap the CC field and then enter the e mail addresses of the additional recipients separating the addresses with a comma followed by a space 4 Tap the Subj field and enter a subject for your e mail item 5...

Page 170: ...t to display it onscreen 2 Tap Reply 3 Select whom you want to receive the reply Sender only All recipients or someone who didn t see the original e mail item Forward 4 Select whether you want to include original text or comment original text 5 Tap OK 6 Enter the text of your reply Tip You have several options including setting the priority See Adding details to e mail items later in this chapter ...

Page 171: ...dentify a unique listing from your Address list your handheld completes the address for you If not the Lookup dialog box appears and lists all records that contain information in an E mail field Tip You can also open the Look Up dialog box in the New Message screen by tapping Lookup from the Options menu or by using the Graffiti Command stroke L 5 Enter the first letter of the entry you want to fi...

Page 172: ... available Note The Priority and BCC settings are valid only for the current e mail item and must be set for each item you create Priority Flags an e mail item as High Normal or Low priority BCC Creates a blind carbon copy field in the New Message screen Signature Attaches previously defined text as the closing of an e mail item See Adding a signature to your e mail item later in this chapter Conf...

Page 173: ...1 In the New Message screen tap Details 2 Tap the Priority pick list and select the priority you want 3 Tap OK Tip Your handheld can flag e mail items with a specific priority only if your desktop E Mail application supports this feature Tap here Tap here Tap to select priority ...

Page 174: ...ail item as its closing For example a signature can contain your name address phone and fax numbers and any other text you want to include By defining such information as a signature you save yourself the trouble of having to enter it every time you create an e mail item Adding a signature to your message is a two part process First you create your signature Then you select the Signature option To...

Page 175: ...til you deselect the Signature option 3 Tap OK Note The signature does not display in your e mail item only your recipient sees the signature Requesting confirmations To receive a confirmation when your e mail item is read 1 In the New Message screen tap Details 2 Tap the Confirm Read check box to select it 3 Tap OK To receive a confirmation when your e mail item is delivered 1 In the New Message ...

Page 176: ...e you send mail from your desktop E Mail application To send e mail After you create an e mail item tap Send Editing unsent e mail You can make changes to an e mail that has not yet been sent as long as you have not yet performed a HotSync operation When you edit an e mail item your handheld removes the item from the Outbox folder and takes you back to the New Message screen where you can edit the...

Page 177: ...em you can also save the item as a draft by canceling it When you cancel an item your handheld opens a dialog asking if you want to save the e mail item If you tap Yes your handheld saves the item in the Draft folder To save an e mail item as a draft 1 Create an e mail item 2 Tap the Menu icon 3 Tap Message and then tap Save Draft To edit an e mail item saved as a draft 1 In the Message list tap D...

Page 178: ...kup copy of the Filed folder on your computer hard disk To file e mail 1 Open an e mail item 2 Tap the Menu icon 3 Tap Message and then tap File 4 Tap No to save the e mail item and move it to the Filed folder or tap Yes to file the item and keep a copy in the Inbox To remove e mail from the Filed folder 1 In the Message list tap Filed from the pick list in the upper right corner 2 Tap the e mail ...

Page 179: ...m the Deleted folder 1 In the Message list tap Deleted from the pick list in the upper right corner 2 Tap the e mail item you want to restore 3 Tap Undelete to move the selected item to the Inbox and mark it as read To remove an e mail item you created from the Deleted folder 1 In the Message list tap Deleted from the pick list in the upper right corner 2 Tap the e mail item you want to restore 3 ...

Page 180: ...ect To select a folder 1 Tap the pick list in the upper right corner to open the list of folders 2 Select the folder you want to display in the Message list screen Inbox Contains the e mail from your desktop E Mail application Inbox minus any that you have excluded using filtering options See Creating special filters later in this chapter Outbox Contains the e mail you created and sent on the hand...

Page 181: ...ity e mail items always appear first no matter how you sort the list To sort the Message list 1 In the Message list tap Show 2 Tap the Sort by pick list and select one of the following options 3 Tap OK Date Sorts e mail by date and displays the most recent e mail item at the top of the screen Sender Sorts e mail by the sender s user name and displays items in ascending alphabetical order based on ...

Page 182: ...tely and uses the appropriate settings for the HotSync operation Note The default setting is All So if your e mail Inbox has lots of messages syncrhonization could be time consuming To open the HotSync Options dialog box 1 Tap the Menu icon 2 Tap Options and then tap HotSync Options 3 Tap the Settings for pick list and select Local HotSync or Remote HotSync Note For more information about Local an...

Page 183: ... special filter you must decide whether you want to ignore or retrieve certain e mail items Then based on that decision you must tell your handheld what it needs to look for in the To From and Subj fields to single out those e mail items Send Only During synchronization only the e mail items in your handheld Outbox are sent to your desktop E Mail application from there they are sent to their desti...

Page 184: ...cify To define whether to ignore or receive e mail Tap the pick list in the center of the HotSync Options dialog box and select one of the following settings Ignore Messages Containing Tells your handheld to exclude the e mail items that meet the criteria you define and download all other e mail items during synchronization In general this filter downloads more e mail during synchronization becaus...

Page 185: ...s from John Smith jsmith aol com or Jack Jones jjones aol com concerning the Apollo Project You would create the following filter strings In the To field jsmith aol com jjones aol com In the Subj field Apollo Project Your handheld interprets this as Accept e mail items about the Apollo Project from John Smith or Jack Jones Do not accept e mail items from other people Do not accept e mail items fro...

Page 186: ... screen for that header field For more information about header field Notes screens see Creating e mail items earlier in this chapter 4 Tap Done to return to the HotSync Options dialog box 5 Tap OK High priority e mail The Retrieve All High Priority setting lets you retrieve e mail items marked high priority even if those items would have been blocked by a defined filter To retrieve high priority ...

Page 187: ...ters By truncating long messages you reduce the time it takes to synchronize your desktop E Mail and Mail as well as the amount of storage space e mail uses on your handheld Note Truncation is separate and independent from filtering To truncate e mail items 1 Tap Truncate in the HotSync Options dialog box 2 Tap to select the truncation setting you want Tip If you select the maximum setting message...

Page 188: ...apter 1 for information about choosing menu commands Message menus The Message menu varies depending on whether you are viewing an e mail item creating an e mail item or viewing the Message list Options menus The Options menu varies depending on whether you are creating or editing an e mail item About Mail Shows version information for Mail Message list New Message View Message Message list New Me...

Page 189: ...s An application installed in RAM memory To select a business card 1 Create an Address record that contains the information you want on your personal business card 2 Tap the Menu icon 3 Tap Record and then tap Select Business Card 4 Tap Yes To beam a record business card or category of records 1 Locate the record business card or category you want to beam 2 Tap the Menu icon 3 Tap Record and then ...

Page 190: ... with a lock icon next to them 5 Tap Beam 6 When the Beam Status dialog box appears point the IR port directly at the IR port of the receiving handheld 7 Wait for the Beam Status dialog box to indicate that the transfer is complete before you continue working on your handheld To receive beamed information 1 Turn on your handheld 2 Point the IR port directly at the IR port of the transmitting handh...

Page 191: ...e Address application button for about two seconds to beam your business card You can set the full screen pen stroke to beam the current entry See Pen preferences in Chapter 9 for more information You can use the Graffiti Command stroke B to beam the current entry ...

Page 192: ...Page 192 Communicating Using Your Handheld ...

Page 193: ...modem This chapter describes how to select HotSync options and perform a HotSync operation via the infrared port a modem or a network See Exchanging and updating data HotSync operations in Chapter 5 for information about performing your first and subsequent local HotSync operations Selecting HotSync setup options You can choose when you want HotSync Manager to run If necessary you can adjust the l...

Page 194: ...m using the port for other operations such as printing faxing or AppleTalk networking Disabled Turns off the Serial Port Monitor and makes the serial port available for use by other applications Enable HotSync software at system startup Starts Serial Port Monitor automatically when you start your computer You must restart your computer before this option takes affect If this option is not checked ...

Page 195: ...the modem Indicate the connection details in both Local Setup and Modem Setup options in this dialog box Note Choosing Both Setups prevents you from using either port for other operations such as printing faxing or AppleTalk networking Local Setup Specifies how the cradle connects to your computer Speed Determines the speed at which data transfers between your handheld and Palm Desktop software Tr...

Page 196: ... data on either your handheld or Palm Desktop software or to avoid synchronizing a particular type of file because you don t use it In addition to the conduits for Date Book Address To Do List and Memo Pad and Palm Desktop software includes System and Install conduits The System conduit backs up the system information stored on your handheld including Graffiti ShortCuts The Install conduit install...

Page 197: ...OMM implementation of the standards for infrared communication established by the Infrared Data Association IrDA This means that you can beam data to any other device that supports the IrCOMM implementation of the IrDA standards Most importantly you can use the IR port to perform HotSync operations When you use the IR port on your handheld to perform HotSync operations you don t need your cradle Y...

Page 198: ...configure it for infrared communication To configure HotSync Manager for infrared communication 1 Open Palm Desktop software 2 From the HotSync menu choose Setup 3 In the HotSync Controls tab select Enabled 4 Click the Serial Port Settings tab 5 Under Check for handheld connection using select Local Setup 6 Under Local Setup select Infrared Port from the Port pop up menu 7 Close the HotSync Softwa...

Page 199: ...er s infrared port 6 Tap the HotSync icon to start the IR HotSync operation Returning to cradle HotSync operations It s easy to return to using the cradle for HotSync operations To return to cradle HotSync operations 1 If needed connect the cradle to your computer 2 Open Palm Desktop software 3 From the HotSync menu choose Setup 4 In the HotSync Controls tab select Enabled 5 Click the Serial Port ...

Page 200: ...m you must complete the following steps Connect a modem to your computer Configure the Palm Desktop software for use with your modem Connect a modem to your handheld Configure the Modem Preferences on your handheld for use with your modem Preparing your computer There are a few steps you must perform to prepare your computer for a modem HotSync operation Be sure to perform these steps before you l...

Page 201: ...e for its type or settings If you re not sure of your modem type or your modem doesn t match any that appear in the list select Hayes Basic If you chose Custom from the Modem pop up menu a Custom field appears Use this field to enter a custom modem setup string Port Identifies the port for your computer modem Speaker Turns the computer modem speaker on or off If you re having trouble connecting tu...

Page 202: ...n 2 Tap the HotSync icon 3 Tap Modem 4 Tap the pick list below the HotSync icon and select Standard Modem 5 Tap the Enter Phone field 6 Enter the telephone number to access the modem connected to your computer 7 If needed enter a dial prefix such as 9 to access an outside line and then tap the Dial Prefix check box Tip You can enter a comma in the field to introduce a pause in the dialing sequence...

Page 203: ...t Setup dialog box on your handheld enables you to define which files and or applications synchronize during a modem HotSync operation You can use these settings to minimize the time required to synchronize data with a Springboard modem To change the Conduit Setup for a modem HotSync operation 1 Tap the Applications icon 2 Tap the HotSync icon 3 Tap the Menu icon 4 Tap Options and then tap Conduit...

Page 204: ...eration to finish If you have any problems conducting a successful HotSync operation see Appendix B Creating a user profile If you need to configure several Palm OS handhelds with specific information such as a company phone list before distributing them to their actual users you can create a user profile to load the data into a handheld without associating that data with a user name The User Prof...

Page 205: ...company phone list etc To use a profile for the first time HotSync operation 1 Place the new handheld in the cradle 2 Press the HotSync button on the cradle 3 Select the profile that you want to load on the handheld and click OK 4 Click Yes to transfer all the profile data to the handheld The next time you perform a HotSync operation Palm Desktop software prompts you to assign a user name to the h...

Page 206: ...Page 206 Advanced HotSync Operations ...

Page 207: ...s on the front panel of your handheld and the HotSync button on the cradle and reassign the full screen pen stroke command Connection Configure your handheld for use with a modem such as the Springboard modem with infrared communication or a cradle Digitizer Calibrate the screen on your handheld Formats Set the country default and the formats for dates times calendar and numbers General Set the cu...

Page 208: ... not have to change to a different screen or application If you assign a different application to a button you can still access the original application using the Applications Launcher To change the Buttons preferences 1 Tap the pick list next to the button you want to re assign 2 Tap the application that you want to assign to the button Tip To restore all of the buttons to their factory settings ...

Page 209: ...andheld Keyboard Opens the onscreen keyboard for entering text characters Graffiti Help Opens a series of screens that show the complete Graffiti character set Turn Off Lock Turns off and locks the handheld You must assign a password to lock the handheld When locked you need to enter the password to use your handheld Beam Data Beams the current record to another Palm OS handheld Drag to top of scr...

Page 210: ... assign 3 Tap the application that you want to assign to each button The default setting for each button is the HotSync setting which means the cradle and optional Springboard modem per form their normal HotSync functions 4 Tap OK Connection preferences The Connection Preferences screen allows you to create configurations for communicating with a PC or a Modem Configurations or profiles once activ...

Page 211: ...nnection type defines a direct serial or USB connection between your handheld and your desktop computer When you select this option your handheld detects which type of cradle you have connected to your computer USB to PC This connection type defines the direct USB connection between your handheld and your desktop computer It is used to perform a local HotSync operation when your handheld is connec...

Page 212: ...held operating system you must set Network preferences in addition to configuring Modem settings Note You can purchase a Springboard modem for use with your handheld See www handspring com To set Serial to Modem preferences 1 From the Connection Preferences screen select Standard Modem 2 Tap Edit The name of the current configuration appears at the top of the screen 3 Tap the Connection Method pic...

Page 213: ... Flow Ctl pick list and select Automatic On Xon or Off Xoff flow control for the modem connection 9 If needed edit the Init String to change the modem setup string 10 Tap OK twice to return to the Connection Preferences screen The following steps demonstrate how to create a modem connection that enables IR HotSync through an IR enabled modem This modem would then dial a modem attached to your desk...

Page 214: ...speaker volume 6 Tap Details 7 Enter the initialization string appropriate for the modem attached to your handheld 8 Tap OK twice to return to the Connection Preferences screen Digitizer preferences The Digitizer Preferences screen opens the digitizer calibration screen This is the same screen that appears when you start your handheld for the first time You can recalibrate your screen after a hard...

Page 215: ...andheld applications use the Country default settings You can however customize your own preferences See the Time date week start and numbers formats section later in this chapter To set the country default 1 Tap the country name pick list 2 Tap the setting you want to use Time date week start and numbers formats The Time setting defines the format for the time of day The time format that you sele...

Page 216: ... time and date Auto off delay Your handheld has an automatic shutoff feature that turns off the power after a period of inactivity This feature helps conserve battery power in case you forget to turn off your handheld If you find that your handheld shuts itself off before you finish viewing information on the screen increase the auto off setting To set the Auto off delay 1 Tap the Auto off pick li...

Page 217: ... can create your own service template The Network Preferences settings also enable you to use the TCP IP software that is included in the handheld operating system You can use the TCP IP software to connect with Internet Service Providers ISPs or dial in remote access servers Because the TCP IP software is a feature of the operating system you configure all parameters relating to it from the Prefe...

Page 218: ...e predefined service template you want to use or enter a name for a new service template Entering a user name The User Name setting identifies the name you use when you log into your Internet Service Provider or your dial in server Although this field can contain multiple lines of text only two lines appear onscreen To enter a user name 1 Tap the User Name field 2 Enter your user name Note Most di...

Page 219: ... in this field and asks you to enter a password during the login procedure If you enter a password your handheld displays the word Assigned in this field and does not prompt you to enter a password during the login procedure Note If you are concerned about security select the Prompt option and do not enter a password To enter a password 1 Tap the Password field 2 Enter the password you use to log ...

Page 220: ...urations in your Connection Prefer ences panel 2 Select the appropriate Connection Adding telephone settings When you select the Phone field your handheld opens a dialog box in which you define the telephone number you use to connect with your ISP or dial in server In addition you can also define a prefix disable Call Waiting and give special instructions for using a calling card Note The Phone Se...

Page 221: ...e procedures Otherwise tap OK Entering a prefix A prefix is a number that you dial before the telephone number to access an outside line For example many offices require that you dial 9 to dial a number outside the building To enter a prefix 1 Tap the Dial Prefix check box to select it 2 Enter the prefix 3 Tap OK Enter your ISP phone number here Enter your prefix here Select this box if you need t...

Page 222: ...e Note Each telephone company assigns a code to disable Call Waiting Contact your local telephone company for the code that is appropriate for you 3 Tap OK Using a calling card The Use calling card field enables you to use your calling card when dialing your ISP or Intranet server Keep in mind that there is usually a delay before you enter your calling card number When you define your calling card...

Page 223: ...to your Internet Service Provider ISP or your company s network dial in server is easy Note If you are connecting to an ISP you need a third party application such as a web browser or news reader to take advantage of this connection For information about third party applications that support TCP IP check the web site www handspring com To establish a connection Tap Connect to dial the current serv...

Page 224: ... the Service pick list 2 Tap the predefined service template you want to duplicate 3 Tap the Menu icon 4 Tap Service and then tap Duplicate A copy of the service template is added to the Service pick list Adding detailed information to a service template If you are using one of the predefined service templates you probably only need to enter your user name and telephone number If you are creating ...

Page 225: ...P application To set the Idle timeout 1 Tap the Idle timeout pick list and select one of the following options 2 Tap OK PPP Point to Point protocol SLIP Serial Line Internet Protocol CSLIP Compressed Serial Line Internet Protocol Immediate Drops the connection to your ISP immediately when you switch to another application 1 minute Waits one minute for you to open another application before it drop...

Page 226: ...nter a DNS If you are not sure leave the DNS field blank To enter a primary and secondary DNS 1 Tap the Query DNS check box to deselect it 2 Tap the space to the left of the first period in the Primary DNS field and then enter the first section of the IP address Note Each section must be a number from 0 to 255 3 Repeat step 2 for the second third and last sections of the Primary DNS field 4 Repeat...

Page 227: ... 4 Tap OK Creating a login script A login script is a series of commands similar to an autoexec bat file that automates logging into your ISP You can create login script files by selecting commands from the Command pick list in the Login Script dialog Some commands from the Command pick list such as Send require you to supply additional information Those commands have a parameter field so that you...

Page 228: ...enge value into your token card this generates a response value for you to enter on your handheld This command takes two arguments separated by a vertical bar on the input line Send Transmits specific characters to the TCP IP server to which you are connecting Send CR Transmits a carriage return or LF character to the TCP IP server to which you are connecting Send User ID Transmits the User ID inf...

Page 229: ...screen includes menu commands to make it fast and easy to create and edit service templates TCP IP application menus are show here for your reference See Using menus in Chapter 1 for more information about choosing menu commands Service menu Delay Tells your handheld to wait a specific number of seconds before executing the next command in the login script Get IP Reads an IP address and uses it as...

Page 230: ...ind out why you cannot connect to your ISP or dial in server take a look at the Network Log The Network Log lists all of the communication that occurs between your modem and your dial in server during the login procedure The information in the Network Log can help your ISP or your System Administrator pinpoint where the login procedure communication fails and why To view the Network Log 1 Tap Opti...

Page 231: ...hapter 1 for more information To enter the Owner preferences Enter the text that you want to associate with your handheld in the Owner Preferences screen If you enter more text than can fit on one screen a scroll bar automatically appears on the right side of the screen If you assign a password with the Security application the information in the Owner Preferences screen cannot be changed In this ...

Page 232: ...of your handheld applications and are backed up on your computer when you perform a HotSync operation To create a ShortCut 1 Tap New 2 On the ShortCut name line enter the letters you want to use to activate the ShortCut 3 Tap the ShortCut Text area and enter the text that you want to appear when you write the ShortCut characters Tip You may want to add a space space character after the last word i...

Page 233: ...e To edit a ShortCut 1 Tap the ShortCut you want to edit 2 Tap Edit 3 Make the changes you want and tap OK Deleting a ShortCut If you no longer need a ShortCut you can delete it from the list of ShortCuts To delete a ShortCut 1 Tap the ShortCut you want to delete 2 Tap Delete 3 Tap Yes ShortCut ...

Page 234: ...Page 234 Setting Preferences for Your Handheld ...

Page 235: ... not waterproof and should not be exposed to rain or moisture Under extreme conditions water may enter the circuitry through the front panel buttons In general treat your handheld as you would a pocket calculator or other small electronic instrument The touch sensitive screen of your handheld contains a glass element Take care not to drop your handheld or subject it to any strong impact Do not car...

Page 236: ...n describing the low battery condition If this alert appears place your handheld in the cradle to charge the battery If the battery drains to the point where your handheld does not turn on it stores your data safely for about two weeks In this case there is enough residual energy in the battery to store the data but not enough to turn on your handheld If your handheld does not turn on when you pre...

Page 237: ...dheld to stop what it s doing and start over again All records and entries stored in your handheld are retained with a soft reset After a soft reset the Welcome screen appears followed by the General Preferences screen to set time and date To perform a soft reset 1 Unscrew the tip of the stylus to access the reset tool 2 Use the reset tool to gently press the reset button inside the hole on the ba...

Page 238: ... any data previously synchronized with your computer during the next HotSync operation To perform a hard reset 1 Hold down the power button on the front panel of the handheld 2 While holding down the power button use the reset tool or similar object without a sharp tip to gently press the reset button 3 When the system screen appears release the power button 4 When a message appears on the handhel...

Page 239: ...ult affects only the next HotSync operation Thereafter the HotSync Actions revert to their default settings To use a new setting on an ongoing basis click Make Default Thereafter whatever you selected as the default setting is used when you perform a HotSync operation 7 Click OK 8 Repeat steps 4 through 7 to change conduit settings for other applications 9 Close the Conduit Settings dialog box 10 ...

Page 240: ...Page 240 Maintaining Your Handheld ...

Page 241: ...ur web site at www handspring com for the latest technical support information Note Thousands of third party add on applications have been written for Palm OS handhelds Unfortunately we are not able to support such a large number of third party applications If you are having a problem with a third party application please contact the developer or publisher of that software ...

Page 242: ...turning itself off Your handheld is designed to turn itself off after a period of inactivity This period can be set at one two or three minutes Check the Auto off setting See General preferences in Chapter 9 My handheld is not making any sounds Check the System Sound setting See General preferences in Chapter 9 My handheld has frozen Perform a soft reset See Resetting your handheld in Appendix A I...

Page 243: ...gnize hand writing input with the stylus you need to use Graffiti writing See Using Graffiti writing to enter data in Chapter 2 Make the Graffiti character strokes in the Graffiti writing area not on the display part of the screen Write Graffiti strokes for letters in the left hand side and the strokes for numbers in the right hand side of the Graffiti writing area Make sure that Graffiti is not s...

Page 244: ...ether Show Only Due Items is selected I am having problems listing memos the way I want to see them If you cannot manually arrange the order of the memos in the list screen check the Memo Preferences setting Make sure that Sort by is set to Manual If you choose to view your memos alphabetically on Palm Desktop software and then perform a HotSync operation the memos on your handheld still appear in...

Page 245: ...hat the Speed and Port settings match the port where you attached the cradle Make sure the cradle is connected securely to your computer Make sure your handheld is seated securely in the cradle Make sure you installed the software that came with your handheld You must install this software even if you upgraded from a Palm OS handheld If you installed a conduit from a third party software developer...

Page 246: ...Serial Port Settings tab and make sure Local option is selected and that the Speed and Port settings match the port where you attached the cradle Check the cable connection between the cradle and the port on your computer Make sure you installed the software that came with your handheld You must install this software even if you upgraded from a Palm OS handheld If you installed a conduit from a th...

Page 247: ...nc Manager Modem Setup settings Open Palm Desktop software from the HotSync menu choose Setup Click the Serial Port Settings tab and make sure the Modem Setup option is selected and that the Modem and Port settings match your computer modem Make sure the modem you are using with your handheld has an on off switch Your handheld cannot wake up a modem that has an auto off feature Make sure the modem...

Page 248: ...ly attached to your modem Make sure the dialing instruction dials the correct phone number If you need to dial an outside line prefix make sure you selected the Dial Prefix option on your handheld and entered the correct code If the telephone line you are using has Call Waiting make sure you selected the Disable call waiting option under Modem Sync Phone Setup on your handheld and entered the corr...

Page 249: ...e Beam Receive setting is on Move your handheld closer to the receiving device Move your handheld farther away from the receiving device Angle the sides of the two devices towards each other Perform a soft reset See Performing a soft reset in Appendix A for more information When someone beams data to my handheld I get a message telling me it is out of memory Your handheld requires at least twice t...

Page 250: ...following procedure restores your private entries and lets you access them 1 Use the Palm Desktop software and the cradle to synchronize your data 2 Tap Forgotten Password in Security to remove the password and delete all private records 3 Perform a HotSync operation to syn chronize your data and restore the private records by transferring them from your computer to your handheld I forgotthe passw...

Page 251: ...as the Address Book button use that application for a few moments then go back to the module s application Try turning off your handheld waiting a few seconds then turning on your handheld again Try removing the module waiting a few seconds then re inserting the module Delete or disable any unusual system hacks or complex third party applications If the module installed any files into your handhel...

Page 252: ...tual error message or state you are experiencing The steps you take to reproduce the problem The version of handheld software you are using and available memory To find version and memory information 1 Tap the Applications icon 2 Tap the Menu icon 3 Tap App and then tap Info Note Thousands of third party add on applications have been written for Palm OS handhelds Unfortunately we are not able to s...

Page 253: ... M is converted to a carriage return If char is a value between a and z then the character sequence is translated to a single byte value between 1 and 26 If char is any other value then the character sequence is not subject to any special processing For example the string Joe M transmits Joe followed by a carriage return Carriage return and line feed You may include carriage return and line feed c...

Page 254: ...acter defines that the next character is transmitted as a literal character and is not subject to any special processing ordinarily associated with that character Examples Includes a caret as part of the string Includes a as part of the string Includes a backslash as part of the string ...

Page 255: ...imits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this...

Page 256: ...ce Causing Equipment Regulations Cet appareil numérique de la classe B respecte toutes les exigences du Réglement sur le matériel brouilleur du Canada Acknowledgments We would like to thank the following developers whose contributions were an integral part of the Handspring product C E Steuart Dewar Pimlico Software Inc www gorilla haven org pimlico Darren Beck Code City www codecity com au Rick H...

Page 257: ... 21 28 Anniversaries See Repeating events Application buttons 14 22 65 66 67 68 191 208 Applications Address Book 66 beaming 189 190 Calculator 69 categories 49 50 CityTime 70 Date Book 64 Expense 71 font style 96 installing 52 55 Memo Pad 68 opening 23 preferences for 52 removing 55 security 58 size in kilobytes 252 To Do List 67 version of 252 viewing as icons 51 viewing as list 51 See also Add ...

Page 258: ... using in Applications Launcher 50 Chain calculations 143 Characters Graffiti 35 Check boxes 21 CityTime adding cities 156 home city 155 menus 157 opening 70 overview 155 remote cities 156 Clearing Calculator entries 142 144 COM port See USB port and Serial port Combining categories 84 Command buttons 21 Command equivalents Graffiti writing 24 Compressing Day view 111 123 Computer keyboard enterin...

Page 259: ...rm 102 changing event time 102 changing event to untimed 101 changing repeating events 104 conduit for synchronizing 196 conflicting events 109 continuous events 103 105 creating records 73 98 102 Day view 106 deleting records 76 deleting repeating events 104 display options 111 end time for Day view 112 122 fonts 96 menus 110 Month view 108 notes for records 95 opening 64 overview 64 private reco...

Page 260: ...9 Draft e mail 177 Dragging memos into other applications 68 stylus to activate features 209 using the stylus 20 E Editing records 74 75 unsent e mail 176 E mail addresses in Address Book 131 132 looking up 171 172 E mail items See Mail Entering data 26 29 importing from other applications 45 46 problems with 243 using Graffiti writing 35 44 using the computer keyboard 45 using the onscreen keyboa...

Page 261: ...ems using 243 punctuation marks 40 ShortCuts for entering data 43 232 233 symbols 41 tips 37 writing 35 44 writing area 14 36 H Handheld contrast control 15 cover 16 Hard reset 238 Header information e mail 167 170 Help Graffiti 75 online tips 25 Hiding records 92 See also Private records High Priority e mail filter 186 HotSync buttons preferences 210 conduits for synchronizing applications 196 19...

Page 262: ...st Date Book Plus view 115 List in Applications Launcher 51 Locking handheld with a password 60 209 231 records See Security Login scripts 227 253 Looking up Address Book data to add to other records 88 89 scrolling in Address List 84 to add to e mail addresses 171 172 Looking up See Finding Lost handheld contact for 130 Lost records 244 M Mail address lookup 171 172 attachments 183 BCC blind carb...

Page 263: ...1 154 157 menu bar 21 23 Network Preferences 229 To Do List 139 Modem HotSyncoperations via 200 204 247 248 Modem port 201 Monday to start week 215 Month Date Book view 108 111 Moving Date Book events 102 the cursor Graffiti writing 43 Multi day events See Repeating events N Network connecting 223 connection type 225 idle timeout 225 login scripts 227 password 219 phone settings 220 preferences 22...

Page 264: ... 133 Digitizer 214 Formats 215 General 216 HotSync buttons 210 Network 220 230 Owner 231 ShortCuts 232 Primary DNS 226 Printing records from applications 31 Prioritizing To Do List records 135 139 Priority of delivery e mail 173 Private records displaying and creating 92 244 lost with forgotten password 61 See also Security Profiles 204 Punctuation marks Graffiti writing 40 onscreen keyboard 44 Pu...

Page 265: ...assword 59 displaying owner s name 231 forgotten password 61 locking the handheld 60 private records 92 Selecting date for event 100 e mail to be synchronized See Filters for e mail phone numbers in Address Book 131 text 74 75 Sending data See Beaming information e mail 168 170 176 Serial port 17 200 247 248 Service templates 224 229 Service selecting for network 218 Settings See Preferences Short...

Page 266: ...uit for synchronizing 196 creating items in Date Book Plus 117 creating records 73 135 deleting records 76 due date 137 138 139 fonts 96 menus 139 notes for records 95 opening 67 overview 67 prioritizing records 135 139 private records 92 purging records 77 138 sorting records 91 viewing items in Date Book Plus 113 115 Today See Current date Tracking events 118 Transferring data See HotSync Transm...

Page 267: ...7 V Vendor for Expense item 160 W Warm reset 238 Web sites 32 Week Date Book view 106 107 215 244 Week with Text Date Book Plus view 113 Writing area 14 Writing See Entering data Y Year Date Book Plus view 114 ...

Page 268: ...Page 268 ...

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