Grundig Digta x4015 DS User Manual Download Page 54 | Manualshive

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54

ENGLI

SH

Individual preallocation for typist, dictation type, group
and No./Ref. - deleted;
All dictations are deleted;
Internal memory or memory card is formatted;

Note:

All enabled functions are retained.

SETTINGS IN THE MENU

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Summary of Contents for Digta x4015 DS

Page 1: ...English Digta x4015 DS www grundig gbs com...

Page 2: ...tial switching on 16 Subsequent switching on 16 Switching off 16 Safety lock 17 Recording 17 Saving dictations 17 Dictation 18 New dictation 18 Recording pause 19 Ending recording 20 Editing a dictati...

Page 3: ...tion machine and the PC 57 Connecting via the DigtaStation to the PC 58 Firmware Update 58 Carrying out a firmware update 59 Enabling optional functions 60 DigtaScan 404 Barcode Reader 60 Using barcod...

Page 4: ...ose to the heating or in direct sunshine You may not open the dictation machine under any circum stances Opening the device invalidates the guarantee Open only the cover of the battery compartment Use...

Page 5: ...site on the internet www grundig gbs com The features indicated by Grundig apply only when using origi nal Grundig accessories Defects due to the use of accessories which are not original Grundig acce...

Page 6: ...orward Slide switch for recording stop play back fast rewind Safety lock Button for new dictation escape DigtaStation 441 Green indicator for USB connecton Yellow indicator for power supply Microphone...

Page 7: ...7 ENGLISH THE CONTROL ELEMENTS ___________________ EAR Earphone connection impedance min 32 Card ejection switch Battery compartment cover PC USB Interface 2 0 9 Power connection DC IN 3V...

Page 8: ...number Current function status line Current button function Free 0 37h DICTOO1 0 06 RecordPause INS NEW A vac Selected folder Operation with Battery Rechargeable bat tery Power supply Indication for v...

Page 9: ...machine has been switched on and is con nected to a charging unit the unit will supply the dictation machine with power Inserted batterien or rechargeable batteries will be neither used nor charged D...

Page 10: ...batteries Only Grundig rechargeable batteries 462 may be charged inside the dictation machine using mains charging unit 473 Switch off the dictation machine Open the battery compartment Insert the re...

Page 11: ...ost if original Grundig rechargeable batteries are not used Rechargeable batteries from other manufacturers are identified by the dictation machine as non rechargeable batteries and shown in the displ...

Page 12: ...e DigtaStation 441 lights up Press the ON OFF button to switch off the dictation machine With the dictation machine switched off plug it into the DigtaStation 441 After a while the charging indicator...

Page 13: ...omatically switch over to play mode You can once again activate recording and dictate further on for some minutes The rechargeable battery symbol will flash on the display until the dictation machine...

Page 14: ...nto the dictation machine with factory set tings or with a reset dictation counter it will take up to 20 seconds to create a new dictation This time is required for the dictation machine to search for...

Page 15: ...owledge this with the OK but ton The Format memory and Formatting successful dis plays should also be confirmed with the OK button The memory card may not be formatted as a removable disk using a PC f...

Page 16: ...procedure with the END button The device is ready for operation Subsequent switching on Press the ON OFF button until the red recording indi cator has glowed and then gone off again Switching off Bri...

Page 17: ...ible to copy between the internal memory and the memory card Brief display in the status line for the external memory EXT Brief display in the status line for the internal memory INT Dictation Speak o...

Page 18: ...u If the Typist Dictation type Group No Ref or Priority functions are activated in the menu the appropriate selection lists will appear Please refer to the FUNCTIONS IN THE MENU chapter Please use the...

Page 19: ...damage If a recording was in process check that the current dictation is complete You may have to re record a few seconds of text Note on very long dictations In the settings menu with the function Fo...

Page 20: ...e point where the dictation is to be changed Then move the slide switch to and start dictation Record appears in the display At the end of the dictation move the slide switch to Press the FFWD button...

Page 21: ...g play back Press the REC button Record Pause appears in the display Note You can also add info while a recording is in progress Press the Up button i Insert Pause appears in the display Move the slid...

Page 22: ...EC button Record Pause appears in the display Press the Down button i i and the index number briefly appear in the dis play Finish the recording see Ending recording or move the slide switch to after...

Page 23: ...back In the Settings Play back menu set the middle button to i Index See the settings in the chapter Settings in the menu play back Note The default setting when the function is activated is Insert i...

Page 24: ...de press the left function button DICT after switching on or off Move the slide switch to The pedals of the foot control are designed for hands free dictating Left pedal Rewind Middle pedal press brie...

Page 25: ...switching the machine on again with the ON OFF button Skip to the start or end of a dictation or to info or index Move the slide switch to PLAY Briefly touch the right function button to skip to the...

Page 26: ...ears for rewind Searching for an info oder index Move the slide switch to REW or press the FFWD button At an index and at the beginning of every message the winding briefly stops and you will hear one...

Page 27: ...achine to the PC and delete them using the PC software When all dictations are deleted there is still administration data in the internal memory or on the external memory card Not all of the memory ca...

Page 28: ...the FFWD button until the info or index to be deleted appears in the display Hinweis It is easier to find short messages or indexes in the play back mode Move the slide switch to Press the MENU butto...

Page 29: ...as read in Barcode Reader Scan and edit barcodes RFID Reader Read in and edit RFID Dictation status Identifies postponed or finished dictations Folder Selects a folder f r new dictations and for playi...

Page 30: ...button speed or index during play back Voice activ Voice activation Recording is automatically interrupted when the speaker pauses Mic sensitivity Sets the sensitivity of the micro phone PC microphone...

Page 31: ...ets the dictation counter to 001 Follow up dict Setting of the maximum dictation length after which the next dictati on shall be created automatically PIN Modification of the personal identi fication...

Page 32: ...OK The current function setting appears on a dark back ground Use the up down button or to select a func tion setting Press OK to confirm the function setting You can exit the function setting with ES...

Page 33: ...at the transcription unit In progress at the transcription unit Query for the author Finished The Dictated status can be changed to Postponed for an individual dictation this dictation will not be tr...

Page 34: ...If you select the no folder function the dictation is saved in the main DSS directory The A B und C folders are sub directories Press the OK button Use the up down button or to select the desired A B...

Page 35: ...will be offered for each new dictation TP off no entry from the typist for the dictation TP auto means that each new dictation will be assigned to the same typist Press the OK button Notes If you have...

Page 36: ...ction of formats will be offered for each new dictation DT off no work type selected DT auto means that each new dictation will be of the same type Press the OK button Notes If you have a new dictatio...

Page 37: ...en a group may be selected for each new dictation GR aus no group selected GR auto means that each new dictation has the same group Press the OK button Notes If you have a new dictation or if you have...

Page 38: ...lected the NR auto function use the up or down button to select a number reference from the list Confirm the entry by pressing the OK button Repeat the entry for other letters Notes Digits and special...

Page 39: ...y is set Press the OK button Notes The single workstation installation of the PC software evaluates no priority with level 16 and high priority with the maximum author priority which you set The optio...

Page 40: ...author Note Press the ESC button if no change is to be made to the author Press the OK button Notes All prior settings of the selected author i e typist dic tation type group microphone sensibility li...

Page 41: ...rd is plugged in if you don t want to delete the internal memory Press the OK button Directories and files with administrative data are created in the internal memory or the external memory card For t...

Page 42: ...an index Use the Up Down button or to select the Settings menu item and then press the OK button Use the Up Down button or to select Play back Press the OK button Use the Up Down button or to select...

Page 43: ...n Press the OK button Microphone sensitivity If the Mic sensitivity function is switched to conference the microphone will record already at low voice levels e g when the dictation machine is placed o...

Page 44: ...e up down button or to select the PC microphone menu item Press the OK button Enable PC microphone appears in the display Press the OK button Mode PC microphone appears in the display Use the up down...

Page 45: ...manually Use the up down button or to select the Settings menu item and press the OK button Use the up down button or to select the Power off menu item Press the OK button Use the Up Down button or to...

Page 46: ...up down button or to select Ack beep or Audio warning Use the up down button or to select Signaling on or Signaling off Note If you select Audio warning Signaling off you will not hear a signal when t...

Page 47: ...hen press the OK button Use the up down button or to select the Illu mination menu item Press the OK button Use the or button to select Off oder auto Off the display lighting is switched off auto the...

Page 48: ...ol assignment during recording The pedals on the foot control are designed for hands free dictating Left pedal Rewind Middle pedal Press briefly to switch recording on or off Hold down approx 1 5 seco...

Page 49: ...oot control Connect the foot control to the DigtaStation With the dictation machine switched on plug it into the DigtaStation Notes If the dictation machine is switched on or off in the DigtaStation a...

Page 50: ...the OK button Use the up down button or to select the minutes step by step 15m and confirm with the OK button Use the up down button or to select the day step by step 10d and confirm with the OK butto...

Page 51: ...ame name and being stored on the PC Use the up down button or to select the Settings menu item and confirm with the OK but ton Use the up down button or to select the Dictation counter menu item Press...

Page 52: ...on The display indicates for example FW V2 1 xxxx machine s software 51791 xxxxxx abbreviated serial number the complete number features on the type plate in the battery compartment PCB 0000xxxx numbe...

Page 53: ...actory setting Dictation status dictated Folder no folder Typist automatic Dictation type automatic Group automatic No Ref automatic Priority off Author authors deleted Play back index function Voice...

Page 54: ...preallocation for typist dictation type group and No Ref deleted All dictations are deleted Internal memory or memory card is formatted Note All enabled functions are retained SETTINGS IN THE MENU __...

Page 55: ...user with Digta and the PC software with network license All addresses of your authors and typists are available for sending your dicta tions You mark your dictations for example with the dictation t...

Page 56: ...up Disconnecting the dictation machine from the PC The red recording indicator flashes rapidly while data is transferred After the data transfer is completed log the dictation machine off using the ta...

Page 57: ...tation machine The green indicator on the DigtaStation 441 lights up Press the ON OFF button to switch off the dictation machine With the dictation machine switched off plug it to the DigtaStation 441...

Page 58: ...removable disk You can find two hex files gh4021 hex and updatelo hex at the www grundig gbs com website under Service Download Firmware fw4021 zip as well as in the Firmware Digta4021 folder on the C...

Page 59: ...n DICT and the ON OFF PC simultaneously after switching the Digta on LOAD UPDATE appears in the display confirm this with the OK button Enabling optional functions An individual code is available for...

Page 60: ...essed by software that analyzes the DSS header e g a database system The detected codes are displayed by the PC software supplied with the portable dictation machine and by the transcription software...

Page 61: ...ame way as a memory card Note Only plug in or unplug the DigtaScan when the portable dictation machine is switched off Plug the DigtaScan into your dictation machine as depicted below Note Make sure t...

Page 62: ...lot Note The DigtaScan is latched securely to the housing Do not attempt to remove the DigtaScan by pressing the card EJECT button since that could damage the dictation machine or the DigtaScan Instea...

Page 63: ...o select BC on or BC off then press the OK button BC on when you create dictations with the NEW button you are prompted to scan You can now scan in a barcode and store it in the dictation accompany in...

Page 64: ...as usual If you want to scan a barcode point the barcode reader at the barcode as pictured and press the SCAN but ton The device now scans the code with a red laser beam The machine acknowledges the...

Page 65: ...opic field in the new dictation s accompanying note Displaying a barcode for a dictation Move the slide switch to Use the Up Down button DICT _ to select the desired dictation If the dictation has a b...

Page 66: ...appear in the display along with the number of the dictation Point the reader at the barcode and press the SCAN button The device now scans the code with a red laser beam The machine acknowledges the...

Page 67: ...the Up Down button or to select the Search menu item and then press the OK button Point the reader at the barcode and press the SCAN button The scanned barcode appears in the display Press OK to confi...

Page 68: ...ress the MENU button Use the Up Down button or to select the Barcode reader menu item and then press the OK button Use the Up Down button or to select Delete and then press the OK button The barcode a...

Page 69: ...ecognition accuracy Programming code table We provide a table with programming codes in barcode format This is in the PDF format in English language and can be opened with Acrobat Reader You can print...

Page 70: ...required programming codes from the programming code table There are usually two programming codes displayed for the usable barcode symbologies the upper for acti vation ENABLE and the lower for deact...

Page 71: ...code reader menu function appears in the display Note RESET see also chapter Restoring the default settings Scan the desired programming code with the SCAN button The machine acknowledges the successf...

Page 72: ...e the Up Down button or to select the Barcodereader menu item and then press the OK button Use the Up Down button or to select Programming The Programming barcode reader menu function appears in the d...

Page 73: ...tations according to the scanned codes The detected codes are displayed by the PC software included with the portable dictation machine and by the transcription software in the overview of the accompa...

Page 74: ...en press the OK button Use the Up Down button or to select the menu item RFID on or RFID off and then press the OK button RFIDon when you create a dictation with the NEW button you will be prompted to...

Page 75: ...n The device will now read the RFID code If the RFID code was successfully read in the device will acknowl edge this by emitting a single tone The RFID code appears in the display If you want to inclu...

Page 76: ...eader has the same functions as the barcode reader See the chapters on the barcode reader for further infor mation on operation The menu is located under RFID Reader Display the RFID code of a dictati...

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