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Correct communication problems between the printer and the computer.

Remove the USB cable from your printer and your computer. Reconnect the USB cable to
your printer and your computer.
Turn off the printer. Unplug the printer power cable from the electrical outlet. Reconnect
the printer power cable to the electrical outlet, and turn on the printer.
Restart your computer.

Set your printer as the default printer.

In Windows XP

, click

Start

Control Panel

Printers and Other

Hardware

Printers and Faxes

.

1.

In Windows 2000

, click

Start

Settings

Printers

.

Right-click Dell AIO Printer 946, and select

Set as Default

.

2.

Printer won't print and print jobs are stuck in the print queue

Check for multiple instances of the printer installed on your computer.

In Windows XP

, click

Start

Control Panel

Printers and Other

Hardware

Printers and Faxes

.

1.

In Windows 2000

, click

Start

Settings

Printers

.

Check for multiple objects for your printer.

2.

Print a job to each of these print objects to see which printer is active.

3.

Set that print object as the default printer by right-clicking the printer icon and selecting

Set as Default Printer

.

4.

Delete the other copies of the print object by right-clicking the printer name and selecting

Delete

. To prevent multiple instances of the printer in your

Printers

folder, make sure

you always plug the USB cable back into the same USB port that was originally used for
the printer. Also, do not install printer software multiple times from the

Drivers and

Utilities

CD.

5.

Printer Problems

Ensure the printer power cable is firmly connected to the printer and the electrical
outlet.

Determine if the printer has been held or paused.

In Windows XP

, click

Start

Control Panel

Printers and Other

Hardware

Printers and Faxes

.

1.

In Windows 2000

, click

Start

Settings

Printers

.

Right-click the printer icon.

2.

Make sure

Pause Printing

is not selected. If

Pause Printing

is selected, click it to clear

the option.

3.

Check for flashing lights on the printer.

For more information, see

Error Messages

.

Ensure you installed the ink cartridges correctly and removed the sticker and tape
from each cartridge.

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Summary of Contents for 946

Page 1: ...your printer NOTICE A NOTICE indicates either potential damage to hardware or loss of data and tells you how to avoid the problem CAUTION A CAUTION indicates a potential for property damage personal injury or death Information in this document is subject to change without notice 2006 Dell Inc All rights reserved Reproduction in any manner whatsoever without the written permission of Dell Inc is st...

Page 2: ... or access your documentation Readme files may be included on your CD to provide last minute updates about technical changes to your printer or advanced technical reference material for experienced users or technicians How to set up my printer Setting Up Your Printer poster Safety information How to set up and use my printer Warranty information Owner s Manual Express Service Code and Service Tag ...

Page 3: ...Upgrades Upgrade information for components such as memory Customer Care Contact information order status warranty and repair information Downloads Drivers Reference Printer documentation and product specifications How to use Windows XP Documentation for my printer Windows XP Help and Support Center Click Start Help and Support 1 Type a word or phrase that describes your problem and then click the...

Page 4: ...panel or the printer software to produce quality documents quickly You do not need to connect your printer to a computer to make photocopies send faxes or print from a PictBridge enabled camera NOTE The printer whether it is connected to a computer or not must be connected to a telephone line before you can send a fax NOTE If you use a DSL modem for your computer you must install a DSL filter on t...

Page 5: ...tor you use to connect your PictBridge compatible digital camera to your printer 7 Top cover with integrated ADF exit tray Top of printer that holds your document or photo flat while you scan it You can also pick up your original document after it has gone through the ADF here 8 ADF input tray Load original documents in the printer Recommended for scanning copying or faxing multiple page documents...

Page 6: ... connector Remove the blue plug to connect additional devices such as a data fax modem telephone or answering machine to your printer NOTE If the phone communication is serial in your country such as Germany Sweden Denmark Austria Belgium Italy France and Switzerland you must remove the blue plug from the PHONE jack connector right side connector and insert the supplied yellow terminator for your ...

Page 7: ...ernet Service Provider for details Initial Setup Menu The printer automatically cycles through initial setup the first time you power on the printer Initial setup consists of specifying the language country date time fax number and fax name If necessary you can change the settings for language country date time fax number and fax name by accessing the Setup menu For more information see Setup Mode...

Page 8: ...fax default Clear current settings and return to default settings 6 Select To choose the option that appears on the display 7 Right arrow Increase a number on the display Scroll through a list on the display 8 Pause Insert a three second pause in the number to be dialed to wait for an outside line or get through an automated answering system NOTE Enter a pause only when you have already begun ente...

Page 9: ...10 Start Start a scan copy or fax job NOTE If you initiate a copy without specifying color or black and white color is used by default 11 LCD Liquid Crystal Display To show options available to you ...

Page 10: ...Maintenance A sixth mode PictBridge mode is also available on the printer This mode is only available when you plug a PictBridge enabled camera into your printer For more information see PictBridge Mode Copy Mode Main menu Mode Main Menu Copy Copy Color Copies Quality Dark Paper Size Paper Type Zoom Repeat Image Collate N Up Original Size Original Type Scan Fax Setup Maintenance 1 2 ...

Page 11: ...ode Menu From this menu You can Copy Color Specify your copy to be color or black and white Color Black Copies Specify the number of copies you want to make from 1 99 Quality Specify the quality of the copy Auto Detect Draft Normal Photo Dark Change the darkness setting using the left and right Arrow buttons the middle setting is the default Paper Size Specify the size of the paper in the paper in...

Page 12: ... Repeat Image feature cannot be used with zoom If you select a value other than 1 Zoom is automatically set to 100 Collate Press the Select button if you want to collate your multiple page copies For more information about collating copies see Collating Copies N up Specify how many different images or pages of a document you want to print on a single page 1 Up 2 Up 4 Up NOTE N up and Repeat Image ...

Page 13: ... document you are copying Text Graphics Text only Photo Factory default setting Scan Mode Main menu Mode Main Menu Copy Scan Scan Color Scan To Quality Original Size Fax Setup Maintenance Turn on your computer and printer and make sure they are connected If you are working over a network make sure your printer is connected to the network 1 From the main menu use the use the left and right Arrow bu...

Page 14: ...rinter is connected to a network Select the computer on the network and the application on the selected computer to which you want your scanned image or document to be sent NOTE If the computer you are sending scanned images or documents to requires a PIN you are prompted to enter the PIN before the scan is initiated For more information about scanning across a network see Scanning Single Page Doc...

Page 15: ...nswer Quality Dark Fax Setup Reports Activity Report Confirmation Print Reports Ringing and Answering Ringer Volume Answer Fax When Ring Pattern Fax Forward Caller ID Pattern Fax Printing Paper Size Paper Type Fit Fax to Page Fax Footer Dialing and Sending Your fax number Your fax name Dial Method Redial Time Redial Attempts Dial Prefix Dial Volume ...

Page 16: ...enu items 5 When the setting you want appears on the display press the Select button to save the setting or enter the submenu 6 In order for faxing to function properly The printer s FAX connector right side connector must be connected to an active phone line See Setting Up the Printer With Equipment for setup details NOTE You cannot fax with a DSL digital subscriber line or ISDN integrated servic...

Page 17: ...ation about sending delayed faxes see Send a Delayed Fax Auto Answer Turn the Auto Answer feature on off or schedule a time for the feature to be enabled and disabled On Scheduled Off Quality Specify the quality resolution of the fax being sent Standard Fine Superfine Ultrafine Dark Use the left and right Arrow buttons to specify the darkness setting middle setting is the default Fax Setup Set var...

Page 18: ...m this menu You can Reports Specify the type of report you would like to set print settings for Activity Report Fax Confirmation Print Reports For more information on any of the options listed under the Reports heading see Additional Fax Options Ringing and Answering Set various ringing and answering features for your printer s fax settings Ringer Volume Answer Fax When Ring Pattern Fax Forward Ca...

Page 19: ...The option you select from the various options on the Fax Setup menu controls the settings shown on the display Use the left and right Arrow buttons to scroll through the available menu items 1 When the setting you want appears on the display press the Select button to save the setting 2 If you want to change more of the additional settings in the menu use the left and right Arrow buttons to scrol...

Page 20: ... the printer is in Auto Answer mode After 1 Ring After 2 Rings After 3 Rings After 4 Rings NOTE In order to use fax blocking you must have two or more rings selected Ring Pattern Specify a type of ring for which the printer will only answer incoming calls with that ring If Any is selected the printer answers all incoming calls Single Double Triple Any Fax Forward Specify if you want your incoming ...

Page 21: ...oter at the bottom of each fax received On Off Dial Method Specify the printer dialing method Touch tone Pulse Behind PBX Redial Time Specify the amount of time the printer should wait before attempting to send a non successful fax again 1 Minute 2 Minutes 3 Minutes 4 Minutes 5 Minutes 6 Minutes 7 Minutes 8 Minutes Redial Attempts Specify the number of times the printer should attempt to re send a...

Page 22: ...which a fax is sent 2400 4800 7200 9600 12000 14400 16800 19200 21600 24000 26400 28800 31200 33600 Auto Fax Convert Turn Auto Fax Convert on or off If you are faxing a high resolution document to a fax machine that prints at a lower resolution the printer automatically converts the resolution to match that of the receiving fax machine On Off Turn On Off Turn fax blocking on or off On Off Block No...

Page 23: ...rom the main menu use the left and right Arrow buttons to scroll to Setup 1 Press the Select button 2 Press the right Arrow button until the heading you want appears on the display and then press the Select button 3 Use the left and right Arrow buttons to scroll through the available menu items 4 When the setting you want appears on the display press the Select button to save the setting or enter ...

Page 24: ...lect from the various options on the Setup mode main menu controls the settings shown on the display Use the left and right Arrow buttons to scroll through the available menu items 1 When the setting you want appears on the display press the Select button to save the setting 2 If you want to change more of the additional settings in the menu use the left and right Arrow buttons to scroll through t...

Page 25: ...r 10 min Now Clear Settings Timeout Select how much time you want to elapse before the settings list is reset to the defaults 2 minutes Never Copy Fax Paper Size Specify the size of paper in the paper input tray 8 5x11 8 5x14 A4 B5 A5 A6 L 2L Hagaki 3x5 3 5x5 4x6 5x7 10x15 cm 13x18 cm NOTE The default paper size is based on country selection Copy Paper Type Specify the type of paper in the paper i...

Page 26: ...ntenance tasks 4 When the task you want appears on the display press the Select button to perform the task 5 Maintenance Mode Menu From this menu You can Ink Level Press the Select button to view the level of ink in both cartridges Clean Cartridges Press the Select button to clean the ink cartridges A cleaning page prints You may discard the page when printing is complete Align Cartridges Press th...

Page 27: ...isplay and then press the Select button 1 Use the left and right Arrow buttons to scroll through the available menu items 2 When the setting you want appears on the display press the Select button to save the setting 3 PictBridge Mode Menu From this menu You can Paper Size Specify the size of the paper in the paper input tray 3 5x5 4x6 5x7 8 5x11 L 2L Hagaki A6 A5 B5 A4 10x15 cm 13 x 18 cm NOTE Th...

Page 28: ... the conflict Layout Specify the layout of the photos on the printed page Automatic Borderless 1 per page 2 per page 3 per page 4 per page 6 per page 8 per page 16 per page 1 centered Quality Specify the print quality resolution of the photos Automatic Draft Normal Photo Paper Type Specify the type of paper in the paper input tray Auto Detect Plain Coated Photo Transparency Factory default setting...

Page 29: ...ty Media Guidelines Loading Paper Understanding the Automatic Paper Type Sensor Loading Original Documents Loading Paper Fan the paper 1 Lift the paper exit tray and extend the paper support 2 Insert paper into the paper input tray 3 ...

Page 30: ...rinter Squeeze and slide the paper guides to rest against the edges of the paper 4 Lower the paper exit tray 5 Extend the paper exit tray stop to catch paper as it exits the printer 6 NOTE The paper exit tray can hold up to 50 sheets of paper ...

Page 31: ...ers You place a stack of banner paper in front of the printer and feed in the first sheet The paper guides rest against the edges of the paper You select A4 Banner or Letter Banner paper size 15 envelopes The print side of the envelope faces down The envelopes are centered on the paper exit tray You print the envelopes with Landscape orientation NOTE For Japanese customers If you are mailing withi...

Page 32: ...er guides rest against the edges of the transparencies You select Automatic Draft Normal or Photo print quality 35 sheets of labels The print side of the labels faces down The to of the labels feeds into the printer first The paper guides rest against the edges of the paper You select Automatic Draft Normal or Photo print quality 100 sheets of letterhead paper The print side of the letterhead face...

Page 33: ...The Print dialog box opens Click Preferences Properties Options or Setup depending on your program or operating system 2 The Printing Preferences dialog box opens On the Print Setup tab select the paper size 3 Click OK 4 Unless you turn off the automatic paper type sensor it always remains on To turn off the automatic paper type sensor for a specific print job With your document open click File Pr...

Page 34: ...rences 3 The Printing Preferences dialog box opens On the Print Setup tab select the paper type 4 Click OK 5 Loading Original Documents Into the ADF You can load up to 50 sheets of your original document text side up into the ADF for scanning copying and faxing The ADF is recommended for loading multiple page documents NOTE Do not load postcards photo cards photo paper or small images in the ADF P...

Page 35: ... these dimensions Width 8 27 8 5 inches 210 0 215 9 mm Length 11 0 14 0 inches 279 4 355 6 mm The document is loaded text side up The paper guides rest against the edges of the paper 50 sheets of preprinted forms and letterhead media The paper fits within these dimensions Width 8 27 8 5 inches 210 0 215 9 mm Length 11 0 14 0 inches 279 4 355 6 mm The document is loaded text side up The paper guide...

Page 36: ...inal document face down on the scanner glass 2 NOTE Make sure the upper left corner of the front of the item aligns with the arrow on the printer For portrait orientation For landscape orientation Close the top cover 3 ...

Page 37: ...Printing Preferences dialog box opens On the Print Setup and Advanced tabs make any necessary changes for your document 5 When you finish customizing your settings click OK 6 The Printing Preferences dialog box closes Click OK or Print depending on the program or operating system 7 Printing Photos NOTE Dell recommends you use a color cartridge and a photo cartridge for printing photos Turn on your...

Page 38: ...s a 2mm margin on all sides On the Print Setup and Advanced tabs make any necessary changes for your document 6 When you are finished customizing your print options click OK 7 The Printing Preferences dialog box closes Click OK or Print 8 Remove each photo after it exits the printer to prevent your photos from sticking together or smudging 9 NOTE Before placing your prints in a nonadhesive photo a...

Page 39: ...orientation with the stamp in the lower left corner If you are mailing internationally print landscape orientation with the stamp in the upper left corner Printing Photos From a PictBridge Enabled Camera Your printer supports PictBridge enabled cameras Insert one end of the USB cable into the camera 1 Insert the other end of the USB cable into the PictBridge port on the front of the printer 2 Refe...

Page 40: ...gin printing photos 4 NOTE For many digital cameras there are two USB mode selections computer and printer or PTP For PictBridge printing the printer or PTP USB selection should be used For more information refer to the documentation included with your camera ...

Page 41: ...r more information see Copy Mode Menu 5 Press the Start button 6 NOTE If you press the Start button without specifying a color selection the copy is printed in color by default Using Your Computer Turn on your computer and printer and make sure they are connected 1 Load the paper For more information see Loading Paper 2 Load your original document For more information see Loading Original Document...

Page 42: ...ct button 5 Press the right Arrow button until Photo appears on the display and then press the Select button 6 Press the Start button 7 Using Your Computer Turn on the printer 1 Load photo paper For more information see Loading Paper 2 Load your original document For more information see Loading Original Documents 3 Click Start Programs or All Programs Dell Printers Dell AIO Printer 946 4 Select D...

Page 43: ...right Arrow buttons specify the number of copies you want to create and then press the Select button 6 Press the Start button 7 Copy to Memory appears on the display After the page is scanned you are asked if there is another page 8 If you have another page to scan Remove the original document from the scanner glass a Place the next original document on the scanner glass b Press the right Arrow bu...

Page 44: ...e More Copy Settings to customize your copy 7 Click the Advanced button 8 The Advanced Copy Setting dialog box opens On the Print tab select the Collate Copies check box 9 Click OK 10 When you are finished customizing your settings click Copy Now 11 Changing Copy Settings Click Start Programs or All Programs Dell Printers Dell AIO Printer 946 1 Select Dell All In One Center 2 The Dell All In One C...

Page 45: ... and scan resolution Auto crop the scanned image Image Enhancements Straighten images after scan deskew Sharpen your blurry images Adjust the brightness of your image Adjust the color correction curve gamma of your image Image Patterns Smooth the conversion of a gray image to a black and white dot pattern dither Remove image patterns from magazines or newspapers descreen Reduce the background nois...

Page 46: ...make sure your printer is connected to the network 1 Load your original document For more information see Loading Original Documents 2 Use the right right Arrow button to scroll to Scan and then press the Select button 3 Use the right right Arrow button to scroll to Scan To and then press the Select button 4 If your printer is connected locally The printer downloads the application list from the c...

Page 47: ...ore information see Loading Original Documents 2 Click Start Programs or All Programs Dell Printers Dell AIO Printer 946 3 Select Dell All In One Center 4 The Dell All In One Center opens NOTE You can also open the Dell All In One Center from the operator panel on your printer When your printer is in Scan mode press the Start button The Dell All In One Center opens From the Send scanned image to d...

Page 48: ...er can only be attached to a network using a Dell Network Adapter sold separately Use the left and right Arrow buttons to scroll through the available computers to which you want your scan to be sent a When the computer you want to scan to appears on the display press the Select button b If the computer has a PIN number associated with it use the keypad to enter the four digit PIN c NOTE This can ...

Page 49: ...en you finish customizing your settings click Scan Now 7 The printer scans all pages loaded in the ADF When all pages in the ADF are scanned a single file containing all scanned pages is created in the selected application Scanning Multiple Page Documents or Multiple Images Using Your Computer NOTE Some programs do not support multiple page scanning Turn on your computer and printer and make sure ...

Page 50: ...nned pages or images is created in the selected application Editing Scanned Text Using Optical Character Recognition OCR OCR software converts a scanned image to editable text within a word processing program NOTE For customers using Japanese or Simplified Chinese Ensure you have OCR software installed on your computer A copy of OCR software was provided with your printer and should have installed...

Page 51: ... connected 1 Load your original document For more information see Loading Original Documents 2 Click Start Programs or All Programs Dell Printers Dell AIO Printer 946 3 Select Dell All In One Center 4 The Dell All In One Center opens NOTE You can also open the Dell All In One Center from the operator panel on your printer When your printer is in Scan mode press the Start button The Dell All In One...

Page 52: ...ne Center 4 The Dell All In One Center opens NOTE You can also open the Dell All In One Center from the operator panel on your printer When your printer is in Scan mode press the Start button The Dell All In One Center opens on your computer From the Productivity Tools section click Save an image on my computer 5 Follow the instructions on your computer screen to save an image on your computer 6 E...

Page 53: ... 1 Load your original document For more information see Loading Original Documents 2 Click Start Programs or All Programs Dell Printers Dell AIO Printer 946 3 Select Dell All In One Center 4 The Dell All In One Center opens NOTE You can also open the Dell All In One Center from the operator panel on your printer When your printer is in Scan mode press the Start button The Dell All In One Center op...

Page 54: ...d and receive faxes without the use of a computer Connecting directly to a telephone wall jack printer telephone sold separately two phone cords one provided Use the fax line as a normal telephone line Set up your printer wherever your telephone is Make copies and send and receive faxes without the use of a computer Connecting to a telephone printer telephone sold separately answering machine sold...

Page 55: ...he other end of the phone cord to an active telephone wall jack 2 Connecting to a telephone Connect a phone cord from the FAX connector left side connector on the printer to the telephone wall jack 1 Remove the protective plug from the PHONE jack connector right side connector 2 Connect a phone cord from the telephone to the PHONE jack connector right side connector 3 ...

Page 56: ...inter to the telephone wall jack 1 Remove the protective plug from the PHONE jack connector right side connector 2 Connect a phone cord from the telephone to the answering machine 3 Connect a phone cord from the answering machine to the PHONE jack connector right side connector 4 NOTE If the phone communication is serial in your country such as Germany Sweden Denmark Austria Belgium Italy France a...

Page 57: ... jack connector right side connector and insert the supplied yellow terminator for your fax to work correctly You will not be able to use this port for additional devices in these countries What if I Have a Digital Subscriber Line DSL DSL delivers digital data to a computer through a telephone line Your printer is designed to work with analog data If you are faxing over a telephone line connected ...

Page 58: ...e keypad to enter the fax number 4 NOTE You can enter up to 64 digits Press the Start button 5 The printer scans your document and sends your fax to the number you entered After the transmission is complete the printer beeps to let you know the fax is complete Sending a Broadcast Fax A broadcast fax allows you to send the same fax to multiple fax numbers at once You can enter up to 30 different nu...

Page 59: ... and it is tried again when the rest of the list has been completed NOTE Fax numbers to which the printer could not establish a connection are retried based on the number of retries specified in the Dialing and Sending options For more information see Fax Setup Menu Receiving a Fax Automatically Make sure your printer is on and connected to an active telephone line 1 Make sure Auto Answer is turne...

Page 60: ...Press the right Arrow button until Answer Fax When appears on the display and then press the Select button d Use the left and right Arrow buttons to scroll through the available settings e When the number of rings you want appears on the display press the Select button f 3 When the number of set rings is detected the printer automatically receives the fax Receiving a Fax Manually Make sure your pr...

Page 61: ... the computer s fax modem What if I Have a Digital Subscriber Line DSL DSL delivers digital data to a computer through a telephone line Your printer is designed to work with analog data If you are faxing over a telephone line connected to a DSL modem install a DSL filter to avoid interference with the analog fax modem signal NOTE ISDN integrated services digital network and cable modems are not fa...

Page 62: ... Dell Printer Fax Tools 2 Click OK or Print and then follow the instructions on the screen 3 Receiving a Fax The printer modem only receives hardcopy documents If you need to save soft copies of the faxes you receive you must scan the received document to a file see Saving an Image on Your Computer or receive faxes using your computer modem see Receiving a Fax Using Fax Console or Fax Service Mana...

Page 63: ...the information you want to be displayed on your fax cover page and then click Next 3 On the Select Device for Sending or Receiving Faxes screen click the modem that is installed in your computer in the Please select the fax device list 4 If you want to disable the sending of faxes clear the Enable Send check box 5 Select the Enable Receive check box if you want to receive faxes 6 NOTE Selecting t...

Page 64: ...k box if you want to create an archive copy of each fax 14 Click Next 15 Confirm the configuration settings in the Configuration Summary list and then click Finish 16 You are now ready to send or receive faxes Sending a Hardcopy Fax Using the Dell All In One Center Make sure your computer modem is connected to an active telephone line If you have DSL broadband service on the same phone line that y...

Page 65: ...rvice Management 3 If you selected the Enable Receive check box when configuring Fax Console or Fax Service Management you are now ready to receive a fax NOTE Selecting the Enable Receive check box allows you to receive faxes but may cause the computer modem to answer all phone calls in which case you may not receive voice mail Viewing Sent and Received Faxes Using Fax Console or Fax Service Manag...

Page 66: ...ct the fax in the right pane for which you want to view the status and then click Preferences or Properties 4 Click the General tab and view the Status line 5 Click Close when you are finished 6 Changing the Fax Setup Using the Operator Panel If you are using your printer as a standalone fax machine you can change the fax settings from the Fax mode menus on the operator panel For more information ...

Page 67: ...locked faxes Connection Dialing Specify the number of times you want the machine to redial and the time between those attempts if the fax cannot be sent on the first try Select the phone line format you want to use Pulse Touch tone Behind a PBX Enter a dialing prefix Specify how you want to answer incoming calls manually if fax tones are detected or after a certain amount of rings Specify a distin...

Page 68: ...ace or wait two seconds for the text to be accepted b 6 NOTE To enter a space between words press the right Arrow button twice Repeat the previous steps until you are finished entering text c NOTE To delete a character press the left Arrow button Press the Select button 7 The contact is saved Creating a Group Dial List From the Operator Panel From the main menu use the left and right Arrow buttons...

Page 69: ... want to add another number Press the right Arrow button until No appears on the display and then press the Select button Using the keypad enter the name of the group Find the number button that corresponds to the letter you want to enter and press it repeatedly until the correct letter appears a Press the right Arrow button to move to the next character space or wait two seconds for the text to b...

Page 70: ... dial number If a contact exists the speed dial entry is used If a contact does not exist the printer dials the number as entered Press the Start button 3 Manually Dialing a Fax While Listening to a Telephone Line On Hook Dial From the main menu use the left and right Arrow buttons to scroll to Fax and then press the Select button 1 Press the right Arrow button until On Hook Dial appears on the di...

Page 71: ...ct button 7 Use the keypad to enter the number to which you want to send the fax and then press the Select button 8 If you want to enter another fax number Use the keypad to enter another number to which you want to send the fax and then press the Select button a Repeat until you have entered all the fax numbers to which you want to send the fax b 9 If you want to use the Phone Book to select a co...

Page 72: ...s on the display and then press the Select button 4 Using the keypad enter the fax number from which you want to block faxes and then press the Select button 5 Using the keypad enter the name of the blocked fax contact Find the number button that corresponds to the letter you want to enter and press it repeatedly until the correct letter appears a Press the right Arrow button to move to the next c...

Page 73: ...l to Fax and then press the Select button 1 Press the right Arrow button until Fax Setup appears on the display and then press the Select button 2 Press the right Arrow button until Turn On Off appears on the display and then press the Select button 3 Press the right Arrow button until On appears on the display and then press the Select button 4 The fax blocking feature is turned on Blocking Faxes...

Page 74: ...4 The fax blocking feature is turned on 5 If the printer detects a fax from a machine without Caller ID the transmission is disconnected ...

Page 75: ...int operations with newly scanned and previously saved documents and images Printing Preferences Allows you to adjust printer settings Dell Picture Studio Allows you to manage edit display print and convert photos and other types of images Dell Ink Management System Warns you when your printer is running low on ink Using the Dell All In One Center The Dell All In One Center allows you to Scan copy...

Page 76: ... of image being scanned Select how you will use the scan Select Fax Now Select Scan Now NOTE Click See More Scan Settings to view all settings Copy Select the quantity and color of your copies Select a quality setting for your copies Specify the blank paper size Adjust the size of the scanned area Lighten or darken your copies this can also be accomplished using the operator panel Enlarge or reduc...

Page 77: ...rences Properties Options or Setup depending on the program or operating system 2 The Printing Preferences dialog box opens To access Printing Preferences when a document is not open In Windows XP click Start Control Panel Printers and Other Hardware Printers and Faxes 1 In Windows 2000 click Start Settings Printers Right click the printer icon and then select Printing Preferences 2 NOTE Changes m...

Page 78: ...nter prints several photocopies of a single print job Collated Normal or Print Last Page First Advanced 2 Sided Printing Select this to print on both sides of the paper Layout Select Normal Banner Mirror N up Poster Booklet or Borderless Automatic Image Sharpening Automatically select the best image sharpening level based on image content Dell Customer Experience Improvement Program Allows you to ...

Page 79: ...n your screen when you try to print If you continue printing the print job may not print as you expect If your black ink cartridge is out of ink you can choose to print black from the color ink cartridge Process Black by selecting Complete A Print before clicking the Continue Printing button If you select Complete A Print and click Continue Printing Process Black is used for all black printing unt...

Page 80: ...ms Dell Printers Dell AIO Printer 946 1 Select Uninstall Dell AIO Printer 946 2 Follow the instructions on the computer screen 3 Restart your computer 4 Insert the Drivers and Utilities CD and then follow the instructions on the screen 5 If the installation screen does not appear In Windows XP click Start My Computer a In Windows 2000 double click My Computer from your desktop Double click the CD ...

Page 81: ...ne at www dell com supplies or by phone To order by phone see Ordering Ink Cartridges and Supplies in your Owner s Manual Dell recommends Dell ink cartridges for your printer Dell does not provide warranty coverage for problems caused by using accessories parts or components not supplied by Dell Replacing Ink Cartridges Turn on your printer 1 Lift the printer unit 2 The ink cartridge carrier moves...

Page 82: ...cartridge or dispose of them 5 If you are installing new ink cartridges remove the sticker and transparent tape from the back and bottom of each ink cartridge 6 NOTE The illustration below shows a black cartridge and a color cartridge use for normal printing For photo printing use a photo cartridge sold separately and a color cartridge ...

Page 83: ...the new ink cartridges Make sure the black or photo ink cartridge is secure in the left ink cartridge carrier and the color ink cartridge is secure in the right ink cartridge carrier 7 Snap each lid closed 8 9 ...

Page 84: ...ou want to verify your ink cartridges are aligned you can print an alignment page You may also need to align ink cartridges when characters are not properly formed or are not aligned at the left margin or when vertical or straight lines appear wavy To align the ink cartridges from the operator panel Load plain paper For more information see Loading Paper 1 From the main menu use the left and right...

Page 85: ... In Windows 2000 click Start Settings Printers Right click the Dell AIO Printer 946 icon 3 Click Printing Preferences 4 The Printing Preferences dialog box opens Click the Maintenance tab 5 Click Align Print Cartridges 6 Click Print 7 A blue and black alignment page prints The ink cartridges align as the page prints You may discard the alignment page when the alignment is complete Cleaning the Ink...

Page 86: ...tion see Loading Paper 1 In Windows XP click Start Control Panel Printers and Other Hardware Printers and Faxes 2 In Windows 2000 click Start Settings Printers Right click the Dell All In One Printer 946 icon 3 Click Printing Preferences 4 The Printing Preferences dialog box opens Click the Maintenance tab 5 Click Clean Print Cartridges 6 The cleaning page prints You may discard the cleaning page ...

Page 87: ...ut down the computer reconnect the USB cable as shown on the Setting Up Your Printer poster and then restart the computer If the software installation screen does not appear automatically install the software manually Insert the Drivers and Utilities CD 1 In Windows XP click Start My Computer 2 In Windows 2000 double click My Computer from your desktop Double click the CD ROM drive icon and then d...

Page 88: ...ese print objects to see which printer is active 3 Set that print object as the default printer by right clicking the printer icon and selecting Set as Default Printer 4 Delete the other copies of the print object by right clicking the printer name and selecting Delete To prevent multiple instances of the printer in your Printers folder make sure you always plug the USB cable back into the same US...

Page 89: ... code and date time are set correctly Make sure the telephone line is not in use by another device such as a dial up modem internet service If it is wait until the other device is finished before sending your fax Make sure the original document is loaded correctly For more information see Loading Original Documents Make sure the memory is not full Dial the receiving number first and then scan your...

Page 90: ...kled torn or damaged Check for a paper jam Near the ADF Lift the ADF cover located to the left of the ADF input tray 1 Firmly grasp the paper and gently pull it from the printer 2 Close the ADF cover 3 Press the Select button 4 Resend your print job to print any missing pages 5 Near the paper input tray Lift the paper exit tray 1 ...

Page 91: ...4 Resend your print job to print any missing pages 5 Near the paper exit tray Raise the paper unit 1 Firmly grasp the paper and gently pull it from the printer 2 Close the printer unit 3 Press the Select button 4 Resend your print job to print any missing pages 5 Near the rear access door Open the rear access door 1 ...

Page 92: ... on a flat level surface You use paper recommended for inkjet printers You do not force the paper into the printer You do not load too much paper The paper guides rest against the edges of the paper You select the correct paper type and size Network Problems If you are using a wireless network printer adapter ensure you have the latest firmware updates For the latest updates and information visit ...

Page 93: ...en press the Select button Print Head Short The ink cartridge has a short Install a new Color Black or Photo ink cartridge For more information see Replacing Ink Cartridges Print Head Programming The printer is unable to program a print head ID Install a new Color Black or Photo ink cartridge For more information see Replacing Ink Cartridges Mono TSR Error An error was detected in the Black ink ca...

Page 94: ...r program or operating system 2 The Printing Preferences dialog box opens On the Print Setup tab select a higher quality setting 3 Print your document again 4 If the print quality does not improve try aligning or cleaning the ink cartridges For more information on aligning see Aligning Ink Cartridges and Cleaning the Ink Cartridge Nozzles 5 For additional solutions go to support dell com ...

Page 95: ...uidelines for the Paper Input Tray Cables Overview Memory 32 MB SDRAM 4 MB FLASH 2 MB Fax Connectivity USB 2 0 high speed Printer life Printer 18 000 pages Scanner 18 000 scans ADF 18 000 scans Environmental Specifications Temperature Relative Humidity Condition Temperature Relative humidity non condensing Operation 61 to 90 F 8 to 80 Storage 34 to 140 F 5 to 80 Shipping 14 to 140 F 5 to 100 Power...

Page 96: ...ing over a telephone line connected to a DSL modem install a DSL filter to avoid interference with the analog fax modem signal NOTE You cannot fax with an ISDN integrated services digital network or cable modem ISDN and cable modems are not fax modems and are not supported for faxing Print and Scan Mode Capabilities Your printer can scan from 72 to 19 200 dpi Although your printer has this capabil...

Page 97: ... 5 GB Windows XP Pentium II 300 128 500 MB Windows 2000 Pentium II 233 128 500 MB Print Media Guidelines for the Paper Input Tray Media type Sizes Supported Load up to Plain paper Letter 8 5x11 inches 215 9x279 4 mm A4 8 27x11 69 inches 210 0x296 9 mm Legal 8 5x14 inches 215 9x355 6 mm B5 A5 A6 L 2L 100 sheets Banner paper Letter Banner 8 5x11 inches 215 9x279 4 mm A4 Banner 8 27x11 69 inches 210 ...

Page 98: ... photo cards Photo Post card 4x6 inches Index card 3x5 inches Hagaki 35 cards Photo glossy or coated paper Letter 8 5x11 inches 215 9x279 4 mm 4x6 inches 5x7 inches 8x10 inches 75 sheets Iron on transfers 8 5x11 inches 215 9x279 4 mm 25 iron on transfers Transparencies 8 5x11 inches 215 9x279 4 mm 75 transparencies Labels 35 sheets Custom size paper The paper must fit the following dimensions Widt...

Page 99: ...y software and peripherals is provided by the original manufacturer including those purchased and or installed through Software Peripherals DellWare ReadyWare and Custom Factory Integration CFI DellPlus Contacting Dell You can access Dell Support at support dell com Select your region on the WELCOME TO DELL SUPPORT page and fill in the requested details to access help tools and information You can...

Page 100: ...ty and Return Policy Dell Inc Dell manufactures its hardware products from parts and components that are new or equivalent to new in accordance with industry standard practices For information about the Dell warranty for your printer refer to the Owner s Manual ...

Page 101: ...icensed software is free software you can redistribute it and or modify it under the terms of the licenses referenced above These licenses do not provide you any rights to the Dell or third party copyrighted software in this printer Since the GNU licensed software that the Dell modifications are based upon is supplied explicitly without warranty use of the Dell modified version is similarly provid...

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