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Sending Source 

This option allows you to scan and send your current document image or select and send 

images from your USB flash drive to your specified destination. 

z

 

Scan: Select this button to scan and send your document to your specified filing 
destination. 

z

 

Storage: Select this button to choose current files from your USB flash disk to your 
specified filing destination. 

z

 

Scan + Storage: Select this button to attach both of your documents and current 
image files from your USB flash disk to your specified filing destination. 

 

Scan Options 

The scan options in Filing are the same with those in E-mail. Refer to Section Change More 

E-MAIL Settings or Chapter 5 Customizing Scan Options to configure your favorite scan 
options for Filing. 

 

 

 

Summary of Contents for DT-1214H

Page 1: ...Multifunction Scan Center User s Manual Regulatory model DT 1214H manual en 250 0823 E SC8800 v100 Avision Inc ...

Page 2: ... property Important Indicates operational requirements and restrictions Please read and follow these instructions to ensure a proper operation and to avoid damage to the machine Note Indicates further explanation or clarification Reading this is highly recommended WARNING To avoid hazardous electric shock or fire do not remove any covers or screws other than those specified in this manual CAUTION ...

Page 3: ...thernet is a registered trademark of Xerox Corporation Microsoft Windows Windows NT Windows XP and Windows Vista are registered trademarks of Microsoft Corporation in the United States and or other countries Other product names used herein are for identification purposes only and may be trademarks of their respective companies We disclaim any and all rights to those marks Warranty The information ...

Page 4: ...nergy and if not installed and used in accordance with the instruction manual may cause harmful interference in which case the user will be required to correct the interference at his own expense European Union Regulatory Notice Products bearing the CE marking comply with the following EU Directives z Low Voltage Directive 2006 95 EC z EMC Directive 2004 108 EC z Restriction of the use of certain ...

Page 5: ...Connecting the Power and Turning on the Machine 14 Installing the Print Cartridge 16 3 Operation 18 Document Loading Tips 18 Placing Document s in the ADF 19 Placing Document s on the Flatbed Glass 21 Copying 22 Basic Copy Operation 22 Change More Copy Settings 24 Advanced Copy 31 Sending Your Document to E mail Addresses 36 Basic E mail Operation 36 Change More E mail Settings 38 Sending Your Doc...

Page 6: ...Pages 70 Specifying A Filing Destination 83 5 Customizing Your Scan Options 85 6 Troubleshooting 97 Clearing Paper Jams 97 Errors Indicated in the Operational Panel 98 Technical Support 103 7 Maintenance 105 Cleaning the Touch Panel Monitor 105 Cleaning the Flatbed Glass 106 Cleaning the ADF 107 Cleaning the Skew Sensor 110 Cleaning the Imprinter 111 Cleaning the Print Cartridge 112 Consumables an...

Page 7: ...digital copies with outstanding copy quality With an intuitive control panel and a quality LCD Touch Panel making digital copy becomes fast and easy E mailing Connected to an ethernet network and a SMTP server the product allows you to transmit document s to your e mail as attachment With a tap of the e mail key and the selection of your recipients e mail addresses the document s is are first scan...

Page 8: ...duct allows you to scan your document and send the scanned images to your desired destinations in seconds including Google Drive and Microsoft SharePoint Scanning and Saving Your Images to a USB Flash Drive By plugging a USB flash drive into the USB port of the product the product allows you to scan your document and save the scanned images to your USB flash drive Scanning and Saving Your Images t...

Page 9: ...rt pull it out as shown Documents are ejected from the ADF to the tray Platen Glass Place single page or fragile document face down on the glass Paper Stopper Hold your documents to prevent them from falling apart ADF Automatic document feeder Cover Open Lever Pull this lever to open the imprinter cover Flatbed Cover Close this cover when scanning document from the platen glass Operator Panel See ...

Page 10: ...o USB devices LAN Port Connect the product to network with a LAN cable Main Power Switch The main power switch of the product To turn on the product press ｌ Power Receptacle Plug the power cord PS 2 Mouse Port Connect the product to an additional mouse PS 2 if required Audio Ports x6 Connect the product to audio devices Monitor Port Connect the product to an external monitor if required ...

Page 11: ... Check LED light will blink in red color Stop Button Press to stop scanning during operation HDD The HDD LED light blinks continuously to indicate the hard disk is processing data Power Turn on the power and the Power LED light will be solidly lit Start Button Press to start a scan ...

Page 12: ...e mail and filing functions The following network parameters have to be set Important Make a copy of the following table and ask your Network Administrator to complete the information 1 DHCP Enable 2 IP Address 3 Subnet Mask 4 Gateway IP 5 DNS Server 6 WINS Server 7 SMTP Server 8 SMTP Port 25 9 LDAP Server 10 LDAP Port ...

Page 13: ... or by DHCP server 4 Gateway IP The gateway IP address assigned by your network administrator or by DHCP server or by DHCP server 5 DNS server The IP address of DNS server assigned by your network administrator 6 WINS Server The IP address of WINS server assigned by your network administrator 7 SMTP Server The IP address of your SMTP mail server assigned by your network administrator 8 SMTP Port T...

Page 14: ...ually written as four numbers separated by periods Each number can be zero to 255 For example 10 1 30 186 could be an IP address 3 SMTP Stands for Simple Mail Transfer Protocol It is the main communication protocol used to send and receive e mail on the internet 4 DNS Stands for Domain Name System The DNS server identifies hosts via names instead of IP addresses If the DNS server is available on y...

Page 15: ...hine The Information button Choose to inform you current status of the machine The Start button Choose to start scanning the document and sending the scanned image to E mail Public Folder USB Flash Drive or other destinations The Exit button Choose to exit current dialog box The OK button Choose to confirm the current settings and leave current dialog box The Abort button Choose to abort the curre...

Page 16: ...this chapter before installing the machine Minimum Configuration Requirements To make the best use of the product the following configuration is required To send e mails from the product TCP IP network A SMTP server To file document s via intranet FTP FTPS or CIFS protocol environment Windows 2000 Windows Me Windows XP Windows Vista Windows 7 Windows 8 To make copies A network printer ...

Page 17: ... left side of the Stacker Tray with your left hand and press the right end of the Stacker Tray inward to position the right pin above the right hole in the back of the product as illustrated Press down the right pin to slide it into the right hole 3 Pull out the Stacker Extension to the length of the document 3 and raise the Stopper to stop the document 4 to prevent documents from falling 3 4 2 1 ...

Page 18: ...ated at the upper left corner as indicated 3 Move the lock to the Unlocked position 4 Close the Flatbed Scanner Backside Cover Warning z Turning on the product without unlocking the product will generate a noise and cause the optical unit to vibrate This might result in product malfunction z To transport the product you need to move the Transportation Lock back to the Locked position to protect th...

Page 19: ... the following 1 Turn off the product 2 If the scan unit is not located at the home position turn on the product After the scan unit returns to home position turn off the product 3 Move the lock switch to the Locked Position Home Position ...

Page 20: ...r Ethernet LAN cable to an available port of your Ethernet Hub 2 Connect the other end to the LAN port at the back of the product Connecting the Power and Turning on the Machine 1 Connect one end of the power cable to the power receptacle of the product 2 Connect the other end to an appropriate power outlet ...

Page 21: ...t ready status Note 1 If you turn off the product by pressing the main Power switch while the touch panel has not been completely shut down this may cause damage to the product 2 If the product will not be used for a long time press the 0 side of the Power Switch to turn off the power Then unplug the product from the power outlet 3 To wake up the product in the sleeping mode simply short press the...

Page 22: ...dge and remove the protective tape from the bottom of the cartridge 2 Do not touch the ink nozzles 1 or the gold contacts 2 after the tape has been removed 3 Open the Imprinter Cover 4 Open the Print Cartridge Holder by lifting up the locking lever with your finger 1 2 ...

Page 23: ...ge into the holder with the label facing up and the tab pointing to the left 6 Lower the locking lever of the Print Cartridge Holder until it locks in 7 Position the print cartridge holder along where the document will pass through 8 Close the Imprinter Cover ...

Page 24: ...n document z Photosensitive paper z Photos z Carbon backed paper z Documents smaller than 50mm width x 88mm height z Documents larger than 297 mm width x 432 mm height A3 size z Documents other than paper such as fabric metal foil or transparencies z Document weight is less than 28 g m2 z Document weight is more than 209 g m2 z Documents that are not uniformed in width or documents that are not sq...

Page 25: ...5 A6 A7 B4 B5 B6 B7 B8 Letter Double Letter Minimum size 50 mm width x 88 mm height Maximum size 297 mm width x 420 mm height 2 If you have multiple pages fan your document s to avoid occasional paper jam 3 Align the edges of the documents by tapping the bottom of the stack against the table top Rotate the stack 90 degrees and repeat 4 Place your document s with the text FACE Down in the ADF and t...

Page 26: ...20 5 Adjust the Paper Guides to center the document s in the ADF Side the paper guide so that they will touch the edges of document lightly Paper Guide ...

Page 27: ...latbed Glass 1 Open the document s cover to reveal the glass 2 Place your document with the text FACE DOWN on the glass and align the document in the upper right corner 3 Close the document cover Document Cover Document Facing Down ...

Page 28: ...er of the printer has been turned on FIRST Otherwise the copy function may not work properly To make copies 1 Place your document s with text FACE DOWN in the ADF or FACE DOWN on the glass 2 Tap the Copy button on the touch panel to open the following Copy window 3 Tap the Copies dropdown list in the upper right corner of the touch panel to choose the number of copies ...

Page 29: ...e copy settings on the next page 7 Tap either the Start button on the touch panel or the Scan button on the control panel 8 The product starts scanning and the preview image will be displayed 9 On the Preview screen z If the scanned image is OK press the Start button on the touch panel or the Scan button on the control panel to distribute the scanned image You may also insert more pages by taping ...

Page 30: ...2 Under the Copies dropdown list specify the number of copies by tapping any number respectively in the left right column The maximum number is up to 99 Reducing or Enlarging the Originals Reduce the original to as little as 25 of its size or enlarge it as much as 200 To reduce an original s image tap the Down arrow button to specify a scaling percentage that is less than 100 To enlarge the image ...

Page 31: ...These image quality modes are Speed Suitable when you prefer scan speed to quality Photo Suitable when your original contains photos Text Select to sharpen your text To choose the image quality modes for your output 1 Tap the Image Quality button 2 Choose Speed Photo or text Density Density allows you to lighten or darken your original s image There are 7 levels of density available To specify the...

Page 32: ...d choose a printer or Add a printer by name and enter a desired printer path with its login name and password to specify a printer you want Options for Printer Manager Printer Manager Item Description Add Printer Adds a printer for the product Set As Default Checks to specify a default printer Print Test Page Prints a test page from the chosen printer Delete Printer Deletes the chosen printer More...

Page 33: ...our paper size in the printer tray There are 8 types of paper size available including A4 A5 B5 Letter Legal A3 B4 and Ledger double size of Letter To choose a paper size in the printer tray 1 Tap the Paper Size button 2 Choose a desired paper size Stamp The Stamp feature allows you to add some text such as CONFIDENTIAL IMPORTANT DRAFT etc on your document To add some stamp text for your output 1 ...

Page 34: ...how ON in the Preview button 2 Tap Start and the Preview window appears after scanning as shown below Options on the Preview screen Preview Item Description Move Page On the horizontal scroll bar at the top tap a thumbnail page that you want to move its order Tap this Move Page button and a Tilted arrow as shown below The selected page is moved to order of the tilted arrow s position ...

Page 35: ...sert Page Tap a thumbnail page and then the Insert Pages button The scanned images will be added after the selected page The following message box appears to instruct you to continue scanning your desired original that is going to be inserted Follow the on screen instructions to complete the remaining process ...

Page 36: ...eleted and the rest pages remain on the horizontal scroll bar Rotate 90 to Left Rotates the previewed image by 90 degrees counterclockwise Rotate 90 to Right Rotates the previewed image by 90 degrees clockwise Zoom in Enlarge the previewed image Zoom out Reduce the previewed image ...

Page 37: ...oval and Position Tap the Advanced Copy button to open the following Advanced Copy window To use these advanced copy features see the table depicted below Options for Advanced Copy Advanced Copy Item Description Collate Choose your copies to be placed in Sort e g pages 1 2 3 1 2 3 1 2 3 or Stack e g pages 1 1 1 2 2 2 3 3 3 orders Collated Documents Choice Stack Sort Factory Default ...

Page 38: ...originals onto one side of one sheet of paper 1 to 2 Sided Copy single sided original onto two sides of one sheet of paper 2 to 1 Sided Copy double sided original onto one side of one sheet of paper 2 to 2 Sided Copy double sided original onto two sides of one sheet of paper 1 to 1 Sided 1 to 2 Sided 2 to 1 Sided 2 to 2 Sided Example 1 to 1 Sided 1 to 2 Sided 2 to 1 Sided 2 to 2 Sided Factory Defa...

Page 39: ...nding to long edge binding Long Edge to Short Edge Turn your documents from long edge binding to short edge binding Short Edge to Long Edge Turn your documents from short edge binding to long edge binding Short Edge to Short Edge Turn your documents from short edge binding to short edge binding Note The selection of orientation varies depending on type of duplex printing Duplex Type Availability o...

Page 40: ...es two separate originals onto one sheet of paper 4 up 4 in 1 Copies four separate originals onto one page The copy direction is Down then Right 4 up 4 in 1 Copies four separate originals onto one page The copy direction is Right then Down The diagram for 4 up copy directions on a single sheet is shown below Right then Down Down then Right Deskew Use this option to automatically straighten your im...

Page 41: ...sed to sharpen your text when using OCR Optical Character Recognition software Original After Removing the Blue Color Choice NONE Red Green Blue Blank Page Removal Removes a blank page by your chosen threshold including 20 40 60 80 and 100 The threshold is defined by how many percentages the blank area in an original occupies Choice includes None 20 40 60 80 100 Position Specifies the print positi...

Page 42: ... mail addresses with their relevant information a Tap the To Cc or Bcc tab from the E mail window respectively b Tap the Touch here for input text field to bring up the virtual keyboard to type in your email address Press Enter to type the next e mail address if you have an additional email address c Tap Next and enter the From address Subject of your e mail File Name of the scanned document Reply...

Page 43: ...details see Change more E mail settings on the next page 6 Tap either the Start button on the touch panel or the Scan button on the control panel 7 The product starts scanning and the preview image will be displayed 8 On the Preview screen z If the scanned image is OK press the Start button on the touch panel or the Start button on the control panel to distribute the scanned image You may also ins...

Page 44: ...ain document types including Photo Used for the original containing pictures or photographs Document Used for documents containing mostly text Mix Used for documents mixing with text and photographs If these 3 document types do not meet your favorite scan job Custom may help you to customize your scan settings To change your scan options 1 Tap the Change button to bring up the following Document T...

Page 45: ...oose a maximum image size for attachment Choice Unlimited 3MB 5MB 10MB Attachment This option allows you to scan and send your current document image or select and send images from your USB flash drive to your specified destination z Scan Select this button to scan and send your document to your e mail address as attachments z Storage Select this button to choose current files from your USB flash ...

Page 46: ...n in the Folder scroll box and then a desired folder name from the list If the product has too many folders to find tap Freq and the most frequently used folder appears at the most left side and the least frequent one appears toward the most right side 4 If your location to save the current scanned document is not in the current folder list add a new one by tapping the Add a New Folder button For ...

Page 47: ... Scan button on the control panel to distribute the scanned image You may also insert more pages by taping the Insert Pages button on the bottom of the screen z If the scanned image is not OK tap the Cancel button to abort the job 8 In a second the scanned image will be sent to your specified destination ...

Page 48: ...e a type of protocol of your filing server in the Folder URL Choice includes ftp file ftps Enter the Folder URL in the second field You can enter either the domain name or the IP address with the directory path Choice ftp file ftps Port Enter the port number for the server into which you want to store your scanned document If the default value is different from the real case input the correct port...

Page 49: ...d file name in order to distinguish the new file from the old one Append date time Using Y M D h m s makes a file name change as time goes Y M D h m and s represents year month date hour minute and second respectively For example typing the file name myscanfile will bring your filing file name as myscanfile 20121101140519 000 pdf in which 2012 represents Year 11 Month 01 Date 14 Hour 05 Minute and...

Page 50: ...age Select this button to choose current files from your USB flash disk to your specified filing destination z Scan Storage Select this button to attach both of your documents and current image files from your USB flash disk to your specified filing destination Scan Options The scan options in Filing are the same with those in E mail Refer to Section Change More E MAIL Settings or Chapter 5 Custom...

Page 51: ... to update your settings and then tap OK 2 The product starts scanning and the preview image will be displayed 3 On the Preview screen z If the scanned image is OK press the Start button on the touch panel or the Scan button on the control panel to distribute the scanned image You may also insert more pages by taping the Insert Pages button on the bottom of the screen z If the scanned image is not...

Page 52: ... Storage Print button at the bottom left corner of the touch panel 3 Select USB Flash from the pop up dialog box and tap OK 4 The Storage Print screen pops up on the touch panel as shown below 5 Select your designated printer by tapping the Change button 6 Tap and select a file from the graphical interface displaying all folders and files in your USB flash device If more than one USB storage devic...

Page 53: ... as shown below 4 Select your designated printer by tapping Change 5 Tap and select a file from the graphical interface displaying all files in your public folder If your PIN numbers are forgotten search your desired PIN number from the PIN dropdown menu To cancel your selection simply tap the Deselect button 6 Tap either the Start button on the touch panel or the Scan button on the control panel ...

Page 54: ...ct s memory and then respectively specify various destinations to send the images to these destinations To send a scanned document to multiple destinations 1 Tap the Scancast button on the main screen of the touch panel 2 The Scancast window is shown prompting you to check and confirm if the scan options meet your requirements Scancast Button ...

Page 55: ...r the Scan button on the control panel to distribute the scanned image You may also insert more pages by taping the Insert Pages button on the bottom of the screen z If the scanned image is not OK tap the Cancel button to abort the job 7 The scanned document is temporarily saved to the product s memory 8 The Scancast window for multiple destinations appears on the touch panel prompting you to choo...

Page 56: ... allow a user to select another destination where to resend the same scanned document 12 Repeat Step 8 to 10 until you finish sending all your desired destinations 13 If your job has been completed tap the Close X button to close the window and delete the scanned images ...

Page 57: ...reate a shortcut button via the product s web page and through the touch panel on the product Up to 30 ShortCut buttons can be set To create a new shortcut button via the embedded web page 1 Type the IP address of the product in the URL field of your browser and then press Enter The product s embedded web page with limited options appears as shown below 2 Click Sign in since the Device Settings Da...

Page 58: ...ince the machine is shipped with no specific login name and password and then the web page will be automatically display to contain full options 4 Click Data Manager and Shortcut to open the Shortcut screen as shown below ...

Page 59: ...to reflect a number of choices you can use when working with Copy E mail Filing Public Folder USB Flash Drive Google Drive or Microsoft SharePoint 7 Type in your desired shortcut name For example My Copy in the Shortcut Name box 8 Enter or modify specific settings under all these Tabs to meet your custom need Refer to Chapter 4 Operation or Section Summary of the Web Pages for these settings ...

Page 60: ...54 9 Click the Add button to create a shortcut button My Copy on the touch panel as shown below New Shortcut Button ...

Page 61: ...he Login Name and Password field via the soft keyboard and then tap OK 2 Tap Copy E mail or Filing on the touch panel to open the Copy E mail or Filing window The Add A New ShortCut button is shown near to the upper right corner on the touch panel screen The following is an example screenshot of the Copy s touch panel screen 3 Enter or modify specific settings on Copy E mail or Filing window to me...

Page 62: ...New ShortCut button on the touch panel screen to enter your favor shortcut name in the following dialog box 5 Your new shortcut button will be added to the main screen of the touch panel as shown below New Shortcut Button ...

Page 63: ... to your computer by inserting a SD card or a USB flash drive on the card reader of the machine and saving the manual to your SD card or USB flash drive To download the user s manual to the SD card or USB flash drive 1 Insert a SD card or USB flash drive to the SD card port or USB port on the card reader of the machine 2 On the User s Manual s page tape on the screen 3 Select your desired destinat...

Page 64: ...alues from the Network Settings E Mail Default and Filing Default under Menu on the touch panel In addition to using the touch panel the product allows the administrator to remotely configure the machine by launching the product s embedded web page Note z If the system administrator has chosen DHCP then the IP address of TCP IP gateway subnet mask and DNS server will be automatically given z When ...

Page 65: ...s on the touch panel as shown below 2 Tap the Login button to bring up the administrator Login screen since you need the administrator privilege to make initial setup Enter your login name and password respectively in the Login Name and Password field via the soft keyboard and then tap OK Note the machine is shipped without a specified login name and password ...

Page 66: ...60 3 Tap the Menu button on the touch panel This opens the following Menu screen 4 Tap the Network Settings button to open the following Network Settings screen ...

Page 67: ...e soft keyboard and then enter the relevant values Of course you don t need to specify the first three settings if you enable DHCP by tapping the DHCP Enable button 6 Tap Done to return to the Network Settings screen after entering your information 7 In the Network Settings screen tap OK to return to the Menu screen ...

Page 68: ...dministrator Login screen 2 Enter your login name and password respectively in the Login Name and Password field via the soft keyboard and then tap OK The Menu button pops up on the touch panel 3 Tap the Menu button to open the following Menu screen These 10 buttons displaying in Menu screen are Information Report Configuration Network Settings Security Management Service Mode E Mail Default Filin...

Page 69: ...ts a NTP Server for the product Date Sets up the current date on the product Time Sets up the current time on the product The time format is 12 hour system Time Zone Sets a time zone for the product Administrator Profile Sets up an Administrator s login name password and E mail address Device Management Presets language energy saver timer and return to default timer Language Sets up the language d...

Page 70: ...our Static IP Gateway IP If DHCP is disabled set up Gateway IP for your Static IP DNS Server If DHCP is disabled set up a DNS server address for the product Wins Server If DHCP is disabled set up a Wins server address for the product Device E mail Address Enter the email address of the device Login Name Enter the login name for SMTP authentication Password Enter the password for SMTP authenticatio...

Page 71: ...touch panel Service Mode Tapping this button lets you enter the Windows 7 operating system E Mail Default Presets the settings and defaults for E mail features Item Description Default Subject Enter your favor default subject for your E mail File Separation Choose default maximum image size for attachment sent by the product Scan Options Previews all available settings of scan options Tapping the ...

Page 72: ...ill send a report to the Report to E mail address after sending a file to the target server Scan Options Previews all available settings of scan options Tapping the Change button allows you to update scan options Refer to Section Change More E MAIL Settings or Chapter 5 Customizing Scan Options to configure your favorite scan options System Update Update system firmware sc file for the product To ...

Page 73: ... button 4 Select USB Flash to send the product s bug report to your USB flash To send the product s bug report to your E mail address 1 Tap the right arrow button at the bottom from Menu screen to move to the next Menu screen 2 Tap the Bug Report button 3 Select E mail to send the product s bug report to your E mail address Activity Log Report Tap the option to create an activity log report and th...

Page 74: ...y manage the product Simply type the IP address of the product in the URL field of your browser and then press Enter The product s embedded web page with limited options appears as shown below 3 Click Sign in on the upper right corner of the web page since the Device Settings Data Manager and Import Export are blocked by login name and password Note the machine is shipped without a specified login...

Page 75: ...ord You can create a password later and write it in your notes in case you may forget it z For effective management it is recommended to create administrator s login name and password later z Please note that some of the settings in the Menu can also be set by users while they are making copies sending individual mails or sending individual files to folder when they press the Copy E mail or Folder...

Page 76: ...splays the counters of ADF roller ADF pad ADF and Scan Total Clear Tap the Clear button of Page Count to reset all counter values Public Folder Used to download a file name to your computer from the host device in the product A user may be required to enter a pin number if the file was given a pin number by the sender Note the files in the Public Folder can be saved for 24 hours After 24 hours the...

Page 77: ...n Choice ON OFF IP Address The Internet Protocol IP address assigned to your machine by your network administrator Subnet Mask The net mask address assigned by your network administrator Gateway IP The gateway IP address assigned by your network administrator DNS Server The Domain Name Server assigned by your network administrator WINS Server The WINS Windows Internet Naming Service assigned by yo...

Page 78: ...er sending the email with the mail server not specified the product will automatically detect a mail server with its authentication method and queries a user to determine the acceptance of the detected mail server Authentication Method Enter the email authentication method Choice None SMTP Login Name Enter the login name for SMTP authentication Password Enter the password for SMTP authentication U...

Page 79: ...ver requests an anonymous login please leave your login name and password blank instead of typing anonymous as your login name and password Password Enter the password of the LDAP server Base DN Enter your base DN Base DN distinguished name identifies the starting point of a search A dn indicates what record to view in an LDAP tree The top level of the LDAP directory tree is the base referred to a...

Page 80: ...istrator s login name to use the Menu button Up to 32 characters or digits are allowed and is case sensitive Password Enter the administrator s password to use the Menu button Up to 8 characters or digits are allowed and is case sensitive E mail Address Enter the e mail address of the administrator of the product so that the system can send the error or warning message Up to 64 characters or digit...

Page 81: ...y E mail Filing USB Flash Drive ShortCut Only Allow to use only the shortcut buttons shown on the Main or Shortcut screen Account List User Name Set up your user name for a new account The name is case sensative and up to 64 characters can be entered in the Name field Password Set up your password for a new account The password is case sensative and up to 16 characters can be entered in the Name f...

Page 82: ...ending from the product Up to 64 characters are allowed Default File Separation Choose default maximum image size for attachment sent by the product The purpose to set file separation is to avoid the file size limitation of SMTP servers Use the combo box to select from the list Choice 3MB 5M 10MB Unlimited Scan Options Imprinter Scan Options Imprinter in the product s embedded web page are the sam...

Page 83: ...umber in this field Choice FTP 21 FTPS 21 Reply to E mail The product will send a report to the Reply to E mail address after sending a file to the target server The receiver can be notified and choose to download your scanned document after the document is sent to the target filing server File Name Give your desired file name Passive Mode If your ftp connection in the active mode fails select the...

Page 84: ...of the group name New Delete Modify Add delete modify a group name Update Update group name information Quit Leave without updating group name information Filing Folder Used to add delete modify a Filing Template containing server destinations with various parameters Item Description Folder Name Enter name of your folder Folder URL Tap and choose a type of protocol of your filing server in the Fol...

Page 85: ...d document after the document is sent to the target filing server File Name Give your desired file name Subfolder Name Give your desired subfolder name in the target server New Delete Modify Add delete modify a filing folder Update Update a folder information Quit Leave without updating a folder information Scan Options Imprinter Scan Options Imprinter in the product s embedded web page are the sa...

Page 86: ...Give your desired subfolder name Google Drive E mail Address Enter your E mail address for Google Drive Password Enter your password for Google Drive Directory Enter the preset directory for Google Drive Convert the file to comply with the format of Google Drive Check to comply with the format of Google Drive Use proxy Check to use proxy for Google Drive Automatically detect the proxy Select Autom...

Page 87: ... proxy Check to use proxy for Microsoft SharePoint Automatically detect the proxy Select Automatically detect the proxy without manually specifying Proxy Host and port number for Microsoft SharePoint Specify the Proxy Select Specify the Proxy to manually specify Proxy Host and port number for Microsoft SharePoint Login s certificate Use Login s certificate without manually specifying user name and...

Page 88: ... Check any of the 5 menu item boxes including Configuration NetWork Setting Security Manager Email Default and Filing Default and then click Import All of the current settings in the chosen menu will be overwritten Import Account Management Click to import an xnd file to the product check an account name and then click Import The current settings in the Account Management will be overwritten Impor...

Page 89: ...please make sure you have legal FTP account with the privilege of writing under the directory to save the files and the password before using FTP to save the files To add a sub directory from the product you need to have the privilege of adding a new directory CIFS CIFS Windows Network Share is a file saving protocol generally used for recourse sharing of network in Microsoft Windows systems Pleas...

Page 90: ...84 Check the Full Control to have full privileges of the shared directory Check Full Control ...

Page 91: ...he current scan settings of Photo Document or Mix do not fit your requirement for a particular scanning task tap the Custom button to change your scan settings To customize scan options Tap the E mail or Filing button on the touch panel to open the following E mail window Tap the Change button under Scan Options to open the Document Type window ...

Page 92: ...86 Tap the Custom button on the Document Type window to open the following Custom window The following table shows detailed option instructions in Custom Window ...

Page 93: ...es of gray Gray Document chosen if your original contains lots of text or a little graphic Brightness and Contrast can not be adjusted Gray Photo chosen if your original contains lots of pictures and a little text Brightness and Contrast can not be adjusted Gray Normal chosen if the pictures in your original are almost of the same importance as that of text Brightness and Contrast can be adjusted ...

Page 94: ...product to dynamically evaluate each document to determine the optimal threshold value to produce the highest quality image This is used to scan mixed document containing faint text shaded background or color background with a single setting Choice Auto Color Detection Color Gray B W Color Dropout Color Dropout allows you to drop either of the red blue or green color in your scanned image If your ...

Page 95: ...he digital preservation of electronic documents JPEG2000 A PDF file which has images compressed using jpeg2000 compression Choice PDF TIFF MTIFF JPEG ADF Scan Mode Simplex Front If your original is a single sided document select Simplex Front to scan your documents only in its front side Simplex Rear If your original is a single sided document select Simplex Rear to scan your documents only in its...

Page 96: ...sumes approximately 25 MB of disk space When OCR Optical Character Recognition is to be performed on a scan 300dpi should be used for most languages except Asian languages For Asian languages 400 dpi is recommended Resolution 75 dpi Resolution 150 dpi Choice 75dpi 100dpi 150dpi 200dpi 300dpi 400dpi 600dpi Brightness Lighten or darken the image by adjusting the brightness slider right or left Brigh...

Page 97: ...value 4 Compression Choose the compression level for your scanned image The compression levels of MTIFF or TIFF includes G4 only Choice Low Medium High G4 None Blank Page Removal Remove a blank page by your chosen threshold The threshold is defined by how many percentages the blank area in an original occupies Choice None 20 40 60 80 100 Factory Default ...

Page 98: ... Tapping the Imprinter button opens the following Imprinter window External Imprinter Digital Imprinter External Imprinter provides a vertical and rear side print capability while digital printer provides a horizontal and front side print capability Choice ON OFF Print All Select ON from Print All to automatically print the text at all pages of your documents Select OFF from Print All to print the...

Page 99: ...the date and time in your print string Format YYYYMMDDHHSS For example 20090402170645 check0001 indicates year month date hour seconds your custom text and the counter Choice None Date Time Date Time Custom Font Choose your desired font Fixed Width Mono spaced fonts have a fixed character spacing So each character occupies the same width Choice Normal Fixed Width Font Attribute Choose your font at...

Page 100: ...CCW Normal Rotated Vertical Vertical Inversion 90 degrees CW 90 degrees CCW If you select the digital imprinter to stamp text on your scanned image the illustration of normal and rotated string is shown below Normal Rotated Print Position Digital Choose the position of your printed string Choice Top Middle Bottom Factory Default ...

Page 101: ...ates the height from the bottom of your paper to the last letter of your string Choice 0 355mm Default value 355 Font Density Choose your desired font density value by tapping the Up Down arrow button Choice 0 255mm Default value 0 Font Transparency Choose your desired font transparency value by tapping the Up Down arrow button Choice 0 100 Default value 0 0001abc 2010 The value of Print Position ...

Page 102: ...ngs If your scanner comes with a flatbed option and you place your paper on the flatbed this feature allows you to start auto scan to increase your efficiency Choice ON OFF Preview Enable the Previewing function See the Preview section of Change More Copy Settings Choice ON OFF Rotation Even though some page s orientation is opposite to that of others Rotation will adjust all page orientations to ...

Page 103: ...ocedure in below to remove it 1 Pull the Handle of the ADF to open the ADF cover 2 Gently pull the jammed paper out of the ADF 3 Close the ADF cover by pressing down on the center of the ADF until it clicks into place Warning Be careful the ADF may close and pinch your fingers ...

Page 104: ...4 ADF cover open Close the ADF cover 110105 No paper in automatic document feeder Load paper in the auto document feeder 110010 Sensor error Unlock the scanner by turning the scanner lock to the use position 110101 Power off or cable failure Turn on the product or check if the cable connection is correct 110252 ADF rear lamp error Restart and try again If this error still happens contact the servi...

Page 105: ...ly plugged in 2 Check the Ethernet cable 3 Check the product s IP address 4 Check the destination IP address 5 Check Subnet Mask 6 Check Gateway IP 110176 Back to home position error Home position sensor fails Contact the service personnel to replace the sensor or main board 110178 Lamp failure Restart and try again If this error still happens contact the service personnel to replace the lamp 1101...

Page 106: ...c folder or the USB flash drive 110253 Occurs skew Open the Auto document cover to remove the skewed paper Rearrange or fan your paper and try again 110187 Multi Feed Open the Auto document cover to remove the multi fed paper Rearrange or fan your paper and try again 110131 Time out Failed to take next step during a specified time Try again 110186 Disk does not have enough space to store temporary...

Page 107: ...l address is too long Check your e mail address and retype 210160 Make sure the name of the network printer Check the name of your specified network printer and try again 310164 Please Check Mail Server Settings Make sure the settings of your mail server are correct 110197 IP format incorrect Make sure your IP format is correct 110198 Invalid IP gateway Check the gateway of your IP address 110199 ...

Page 108: ... ShortCut Inserting current images from storage device can not be made as ShortCut 210166 When sending the image to a printer if you scan in black and white mode in less than 600 dpi the output image will be reduced Recommend to set resolution to 600 dpi ...

Page 109: ... and Canada Area Avision Labs Inc 6815 Mowry Ave Newark CA 94560 USA TEL 1 510 739 2369 FAX 1 510 739 6060 E MAIL support avision labs com Web Site http www avision com China Area Hongcai Technology Limited 7A No 1010 Kaixuan Road Shanghai 200052 P R C TEL 86 21 62816680 FAX 86 21 62818856 E MAIL sales avision net cn Web Site http www avision com cn Europe Area Avision Europe GmbH Bischofstr 101 D...

Page 110: ...04 South American Avision Brasil Ltda Rua Bamboré 41 Vila Monumento Ipiranga CEP 04278 060 São Paulo Brasil TEL 55 11 2737 2005 E MAIL suporte avisionbrasil com br Web Site http www avisionbrasil com br ...

Page 111: ...amage the finish of the product or result in scanner malfunction Warning Do not use aerosol or alcohol based sprays to clean the product Dust blown up by strong air from the sprays may enter the inside of the scanner This may cause the scanner to malfunction Sparks caused by static electricity generated when blowing up dust and dirt from outside of the scanner may cause a fire Cleaning the Touch P...

Page 112: ...with a soft lint free cloth moistened with a specified cleaner to clean the smudges and fingerprints on the platen glass If the platen glass is dirty dirt will appear on the scanned image Notice Wait a few minutes until the cleaner is completely vaporized ...

Page 113: ...en perform the cleaning on a weekly basis Note that the guideline varies according to the type of documents you are scanning Tip If documents do not feed easily if several documents feed at the same time or if streaks appear on the scanned images it is time to clean your scanner 1 Pull the Handle and open the ADF cover with a light force The ADF Glass Clean the following locations with a soft clot...

Page 114: ...ad from side to side with a soft lint free cloth moistened with a specified cleaner When cleaning the ADF Pad take care to prevent the cloth from catching the metal parts Clean the Separator Rollers 3 that do not rotate freely Push one of the ADF Roller inward rotate it this will reposition the other Separator Roller too Then wipe the Rollers from side to side with a soft lint free cloth moistened...

Page 115: ...that rotate freely Clean the Rollers 5 that rotate freely Wipe the rollers from side to side with a soft lint free cloth moistened with a specified cleaner Rotate the rollers to clean the entire surface Be careful not to snag or damage the hopper tray sensor while cleaning the pickup rollers Wait 3 minutes to let the rollers dry Then close the ADF by pressing down on the center of the ADF to retur...

Page 116: ... cover with a light force 2 Remove the dust or paper residue left on the surface of the Skew Sensors x4 pcs 1 with an air blower 3 Close the ADF by pressing down on the center of the ADF to return it to its original position until it clicks into place Note When the ADF has returned to its original position make sure that it is completely closed Feeding errors may occur if the ADF is not completely...

Page 117: ...ean 1 Wipe off any dirt or dust on the base surface of the Print Cartridge Holder with a soft lint free cloth 2 Reinsert the Print Cartridge and close the Print Cartridge Cover a Grasp the tab of the Cartridge and insert the Cartridge into the holder with the text side facing up and the tab pointing to the left b Lower the locking lever of the Print Cartridge Holder until it locks in Print Cartrid...

Page 118: ...are blocked clean the Ink Nozzles 1 Remove the Print Cartridge a Open the Print Cartridge Holder by lifting up the locking lever with your finger b Hold the tab of the cartridge and remove the Cartridge from its holder 2 Wipe the Ink Nozzles at the bottom of the Print Cartridge with a clean damp lint free cloth lightly moistened with clean distilled water 3 Once again gently and slowly wipe the re...

Page 119: ...close the Print Cartridge Cover a Grasp the tab of the Cartridge and insert the Cartridge into the holder with the text side facing up and the tab pointing to the left b Lower the locking lever of the Print Cartridge Holder until it locks in ...

Page 120: ... 6 months after the package is opened Attract Ink box Assembly 002 5944A 0 SP 2 years The replacement cycles above are rough guidelines for the case using A4 Letter sized woodfree or wood containing paper of 80 g m2 20 lbs in weight These cycles vary according to the type of paper used and how frequently the product is used and cleaned Please replenish the consumables from the store where you purc...

Page 121: ...115 2 Pinch the ADF Friction Roller Assembly and slide it outward to remove it 3 Reinsert the new ADF Separator Roller Assembly to its original slot and slide it inward ADF Friction Roller ...

Page 122: ... Replacing the ADF Pick Roller 1 Pull the ADF Handle and open the ADF cover with a light force 2 Open the Pick Roller Cover 3 Loosen the lower roller from its slot ADF Handle ADF Cover Pickup Roller Cover ...

Page 123: ... Roller outward to remove it from the scanner 5 Reinsert the new ADF Pick Rollers by first insert the right end of the Upper Pick Roller to its slot 6 Move the tab of the Upper Pickup Roller inward as shown Pickup Roller Upper Pickup Roller ...

Page 124: ...lling ADF Pickup Roller to the slot lubricate the corresponding gear on the machine as shown with EM D110 P N 076 0010A 0 SP Rotate the gear until all surface is completed lubricated 9 Close the ADF Pickup Roller Cover Lubricate this gear with EM D110 P N 076 0010A 0 SP ...

Page 125: ... z Do not close the ADF while the Pickup Roller Cover is kept open z Note Make sure the ADF is completely closed Feeding errors may occur if the ADF is not closed completely z Confirm that the Pickup Rollers are attached firmly If not paper feed errors such as paper jams will occur Pick Roller Cover ...

Page 126: ...idge 1 Open the Imprinter Cover 2 Open the Print Cartridge Holder by lifting up the locking lever with your finger 3 Hold the tab of the cartridge and remove the Cartridge from its holder Note Dispose the empty Print Cartridge according to the local regulations 4 Open the box of the print cartridge and remove the protective tape from the bottom of the cartridge ...

Page 127: ...ntacts 2 after the tape has been removed 6 Grasp the tab of the cartridge and insert the cartridge into the holder with the print side face up and the tab pointing to the left 7 Lower the locking lever of the Print Cartridge Holder until it locks in 1 2 ...

Page 128: ...122 8 Position the print cartridge holder along where the document will pass through 9 Close the Imprinter Cover ...

Page 129: ... the device Note How to judge the Attract Ink Box Assembly is near its life time The life time of the Attract Ink Box Assembly is approximately two years When the assembly is near its life time there will be a lot of ink on the surface of the assembly as shown in the following figure If so it is time to replace the Attract Ink Box Assembly Attract Ink Box Assembly Ink Attract Ink Box Assembly ...

Page 130: ...rt the left end of the Attract Ink Box Assembly to the left side of its original position as illustrated 3 Press the right end of the Attract Ink Box Assembly inward and move it down Warning Be careful the ADF may close and pinch your fingers Note Make sure the ADF is completely closed Feeding errors may occur if the ADF is not closed completely ...

Page 131: ... Monochrome Memory Size 2GB LCD Size 10 XGA 1 024 x 768 TFT touch panel External Connections 1 RJ 45 for Network connection 2 USB COPYPORT 3 USB keyboard 4 ADF port Network Connection 10 100 Mbits auto negotiation Networked Workgroup Solution for Stand alone Copy E Mail via Internet Intranet Filing Output Format PDF JPEG PCX TIFF MTIFF PCX GDI Duty Cycle 1 000 pages day Dimension WxDxH 24 4 x 26 4...

Page 132: ...n Connectivity Ethernet 10BaseT 100BaseTX auto negotiation with RJ 45 connector Communication Protocol TCP IP SMTP MIME FTP CIFS DHCP DNS LDAP Supported Browsers Microsoft IE 5 0 or higher Netscape Navigator 6 0 or higher Configuration Requirement 1 IP address 2 Subnet mask 3 Gateway 4 SMTP server POP3 server 5 FTP server 6 Web server E mail Specification Communication Protocol SMTP MIME POP3 File...

Page 133: ...tion Microsoft Outlook 2000 Microsoft Outlook Express 5 0 Microsoft Outlook Express 6 Netscape Messenger 4 7 Netscape Messenger 4 73 MAC built in MAIL application Eudora 4 3 2J Lotus Notes R5 Filing Specification Communication Protocol FTP CIFS FTPS File Formats B W Gray Color PDF TIFF MTIFF PCX PDF TIFF MTIFF JPEG Default File Format PDF Resolution 75 100 150 200 300 400 600 dpi Default Resolutio...

Page 134: ...eating A New Shortcut Button 51 57 Ｄ Default File Separation 3MB 5M 10MB Unlimited 76 Deskew 34 DHCP server 8 Digital Copying 1 DNS 8 Document Loading Tips 18 Duplex 1 to 1 Sided 1 to 2 Sided 2 to 2 Sided 2 to 1 Sided 32 Ｅ Energy Saver 5 15 30 60 240 minutes 74 Ethernet Hub 14 Ｆ File Separation 39 Fixed Width 93 FTP 83 Full Control 84 Ｉ Import Export 82 Information Report 63 Installing the ADF Out...

Page 135: ...tate 90 to Right 30 Ｓ Scan Options 85 Scan to Network Folder 1 Scancast Public Folder USB Flash E mail Filing Copy 48 Security Management 65 Sending Multi Page Document 2 ShortCut And Copy Email Filing USB Flash 65 SMTP 8 soft keyboard 61 Specifying More Administrator Settings by an Embedded Web Page 68 Specifying More Administrator Settings by The Touch 62 Specifying the Product s Network Setting...

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