ASCOM OFFICE 45 - Operating Instructions Manual Download Page 77

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Menu Overview

20321625en_ba_a0

Display

Contrast: 1...4

Backlight

Backlight duration: 10 minutes, 1 hour, daytime

System

See Operation instructions "System assistent"

Test

Service

Warnings

Operator

5 Operator Keys
9 Operator Keys

End

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Summary of Contents for OFFICE 45 -

Page 1: ...e terminals by ascom Office 45 Office 45pro Operating Instructions with safety information www ascom com pbx ascotel terminals 20321625en_ba_a0 All manuals and user guides at all guides com a l l g u...

Page 2: ...DEFGHIKLMOPQRSTUVWXYZ1234567890 ABCDEFGHIKLMOPQRSTUVWXYZ1234567890 ABCDEFGHIKLMOPQRSTUVWXYZ1234567890 ABCDEFGHIKLMOPQRSTUVWXYZ1234567890 ABCDEFGHIKLMOPQRSTUVWXYZ1234567890 ABCDEFGHIKLMOPQRSTUVWXYZ1234...

Page 3: ...ner Long Configures key Line key Short Seizes line 11 Write on label 12 Loudspeaker 13 Volume cursor keys Adjusts volume moves cursor 14 Redial key Short Calls up numbers last dialled Long List of ans...

Page 4: ...T Function activated Foxkey i Information available Text mode activated A Company A 2 company system B Company B 2 company system b Call B Re call if transfer attempt failed I Internal call P Parked c...

Page 5: ...m Your Desk 25 You Are a Team Member 29 You Want to Use Your Phone Efficiently in Special Situations 31 You Are Using Line Keys 36 You Are Using Your Phone as an Operator Console 38 Personalizing Your...

Page 6: ...abs for optional equipment Power adapter1 for backlit display 1 45pro only country specific design 20 25 35 ABC END 4 GHI 5 JKL 6 MNO 9 WXY Z 7 PQR S 8 TUV 2 ABC 3 DEF 1 0 M Optional Equipment Alpha k...

Page 7: ...other faulty behaviour on the part of a product Liability for loss of profit shall be excluded in any case Maintenance Use original accessories only Make sure all installation and repair work is carr...

Page 8: ...d if this feature is supported by your provider Pick up the handset or Press the Loudspeaker key The handsfree mode is activated Note The caller s number appears on the display if it was transmitted T...

Page 9: ...t keys The display shows the number Note Use the Correction key to delete wrong digits Pick up the handset The number is dialled Press the Redial key The first number on the redial list list is displa...

Page 10: ...an switch the microphone on and off during a call During a call Press the Loudspeaker key The open listening mode is activated Put the handset on hook The handsfree mode is activated Note Make sure th...

Page 11: ...hows the options currently available on the Foxkey Use the Menu key to display further Foxkey options Navigating through Info Lines The display shows an i in the idle state or an for further text An i...

Page 12: ...igit keys are used to enter the digits 0 to 9 Entering Letters and Special Characters You can also use the digit keys to enter letters and special characters A number of letters and special characters...

Page 13: ...key to switch manually between upper case and lower case input To switch between number mode and text mode during your input Press the Alpha key Note If the phone is expecting a text input the text mo...

Page 14: ...or an input or correction Use the Cursor keys to move the cursor to the left or to the right A a To switch to upper case Press Foxkey a A Note The switch from lower to upper case is valid for only a s...

Page 15: ...D key Undoes the last action Note To put the phone back into idle state you may have to press the END key several times Press a Scroll key The line is scrolled in the respective direction Press an Ent...

Page 16: ...in the system The surname and first name have to be separated by a space for example no s 6 6 7 for Noble Stephen Use the key to enter spaces Ask your system administrator whether you should start wi...

Page 17: ...bbreviated dialling Foxkey The displays shows the selected phone book after Dialling by name or 2x short To search the private phone book only Press the Alpha key twice in quick succession Letter inpu...

Page 18: ...call the person back using the call list The call list contains a maximum of 10 entries Enter the first letter The phone searches for matching names Note The search function is not affected by upper...

Page 19: ...the call list Note List of answered calls is only available if there are entries in the list Press the Menu key repeatedly until the display shows List of answered calls List of answered calls Press t...

Page 20: ...ty does not answer you can also request a callback The called party will see a continuous visual reminder of your callback request Press the Notepad key The display shows a list of subscribers Use the...

Page 21: ...your system administrator has enabled your phone accordingly Answer To answer the call Press the Answer Foxkey 1 Your original call partner is put on hold You are now connected with the party who ini...

Page 22: ...ndset The person hears the acknowledgement tone The display shows Announcement to You can now talk To continue the announcemnt as a phone call Pick up the handset You are now connected to the person w...

Page 23: ...l subscribers with one another 1 Depending on the type of system this function is called brokering or 2nd call Brokering To broker Press the Brokering Foxkey Your call partner changes The other call p...

Page 24: ...g on the system a conference call can consist of up to 6 conference participants You can hold a conference call with internal and external subscribers Saving the Info Line onto the Notepad In a call y...

Page 25: ...conversation You hear the acknowledgement tone The info line is now stored on the Notepad Note Once the Notepad is full the oldest entry is overwritten Enter the phone number to which the call is to...

Page 26: ...activated when your phone is busy Press the Menu key repeatedly until the display shows Divert Divert Press the Divert Foxkey Press the Divert to subscriber Line key OK Press the OK Foxkey Enter the...

Page 27: ...the OK Foxkey Call forwarding is now activated The display shows i and Call forwarding To deactivate call forwarding Press the Info key repeatedly until the display shows Call forwarding and Cancel C...

Page 28: ...ll diversion the message you have left on your phone will be deactivated Press the code key Use the digit keys to enter the code For each digit entered the display shows an OK Press the OK Foxkey v V...

Page 29: ...while he is in a call A red LED signals an external call a yellow LED an internal call Calling a Team Partner You want to call a team partner as quickly as possible Requirement You have configured a...

Page 30: ...an initiate an announcement to a team partner While the LED next to the Team key is flashing Pick up the handset You hear the dialling tone Press the Team key You are through to the subscriber who is...

Page 31: ...irements The predefined texts are specified in the system configuration Press the Menu key repeatedly until the display shows Message Message Press the Message Foxkey The display shows the first 5 out...

Page 32: ...callback request Press the Info key The messages received are displayed To select a message Press the Scroll keys Press the Entry Selection key of the message you want The message you want is now high...

Page 33: ...te the DTMF mode during a call If DTMF is activated in the configuration mode using ON you cannot deactivate it during a call using the key Press the Menu key repeatedly until the display shows Call p...

Page 34: ...ach an internal subscriber and thus want to page him If the system is equipped with a paging system PS the person can be paged The paged person can an swer from any phone Pick up the handset Enter 36...

Page 35: ...one Press the Menu key repeatedly until the display shows Call pick up Call pick up Press the Call pick up Foxkey v V Use the v or V Foxkey to select Pager Enter your own internal phone number OK Pres...

Page 36: ...destination A Line key has an LED to indicate the line s status and lets you answer calls on that line If your phone has one or more Line keys the top left hand key on the array of configurable keys...

Page 37: ...g a single key The caller is automatically parked locally and later reactivat ed by pressing the corresponding Line key Enter the person s phone number Press a free Line key The LED next to the Line k...

Page 38: ...calls are placed on the Line keys and usually processed in the sequence in which they arrived Line keys External and internal calls are stored dynamically on the Line keys see the Queue section You c...

Page 39: ...a call on your Personal key and you press a Line key the call on the Personal key will imme diately be terminated The LEDs and What They Mean The LEDs next to the Line keys and the Personal key indic...

Page 40: ...call is put through to a Line key as soon as the Line key becomes free Configurable Key as a Clear Key This function is the same as putting the handset on hook To go back to a connection you need to p...

Page 41: ...make a call via a Line key You can make a call via any available Line key using the Operator Console Your phone acts like an Op erator Console i e when phoning you will be transmitting the phone numbe...

Page 42: ...vant Line key You are now connected with the person Enquiry call In a call with an internal subscriber Press the Enquiry call Foxkey Display shows Enter number Press a free Line key You hear the excha...

Page 43: ...Company A or B Call lists are not kept separately according to company The call charges are recorded separately for each company A substitution will apply equally to both companies Press the Menu key...

Page 44: ...or your phone in the system Remote control is possible from within and from outside the system For external remote control the sys tem administrator has to give you the dial in number The remote contr...

Page 45: ...o bright or too dark You can adjust the display contrast long Press the Menu key and hold it down for a moment The configuration mode is activated Press the Menu key repeatedly until the display shows...

Page 46: ...ade in the configuration mode 1 The display backlighting has a service life of approx 15 000 operating hours long Press the Menu key and hold it down for a moment The configuration mode is activated P...

Page 47: ...fter the call is ended Situation German is set as the language on your phone long Press the Menu key and hold it down for a moment The configuration mode is activated Press the Menu key repeatedly unt...

Page 48: ...s activated you can activate handsfree operation by pressing the Handsfree operation Foxkey The headset is then deactivated automatically The phone s loudspeaker and microphone are activated If you ar...

Page 49: ...The configuration mode is activated Press the Menu key repeatedly until the display shows Code Code Press the Code Foxkey The display shows Old code Use the digit keys to enter the current code For e...

Page 50: ...phone book long Press the Menu key and hold it down for a moment The configuration mode is activated Press the Menu key repeatedly until the display shows Text Text Press the Text Foxkey The display...

Page 51: ...TY rather than QWERTZ on non English keyboard layouts long Press the Menu key and hold it down for a moment The configuration mode is activated Press the Menu key repeatedly the display shows Handsfre...

Page 52: ...s the Menu key and hold it down for a moment The configuration mode is activated Press the Menu key repeatedly until the display shows Ring Ring Press the Ring Foxkey The display shows Ringing volume...

Page 53: ...hone book Foxkey The display shows New entry New entry Press the New_Entry Foxkey The display shows Enter name enter number enter address Use the digit keys to enter the name you want to store Press t...

Page 54: ...d phone number with a single keystroke rather than enter it digit by digit You can store a phone number complete with name under any key that is configurable The key auto matically becomes a number ke...

Page 55: ...in the idle state Note From here on the operating sequence is the same as for Storing under a configurable key 2 storage locations and storing under the Foxkey 1 storage location Note Key already con...

Page 56: ...r a moment Key not configured The display shows Number key or Press the Info key repeatedly until the display shows your personal Foxkey al location long Storing a function under the Foxkey Press the...

Page 57: ...ctivating the function OK Press the OK Foxkey The function is stored under the key The display briefly shows Key is stored long Press the configurable key and hold it down for a moment Key not configu...

Page 58: ...atically an swering with handsfree Note The Handset and Handsfree settings only work when the ringing signal is activated OK Press the OK Foxkey The settings are stored or Note The following functions...

Page 59: ...OK Foxkey The display shows Ringing properties Ringing Ringing delay Melody and Rate v V Use the v and V Foxkeys to select ringing ringing delay Off for no ringing tone On for immediate ringing tone a...

Page 60: ...owing functions are available only if you selected Handset or Handsfree as the answering mode v V Use the v or V Foxkey to select priority 1 8 Note 1 stands for the highest priority 8 for the lowest O...

Page 61: ...This section explains how to adapt the settings of the Operator Console to suit your personal require ments Note Your system administrator will determine whether your phone is registered as an Operato...

Page 62: ...fer to the section How to use an Operator Con sole Note The settings are made permanently for all the Line keys long Press the Menu key and hold it down for a moment The configuration mode is activate...

Page 63: ...he door bell are routed Changing cost centres Setting up phone numbers for your busy lamp field Logging cordless phones onto and out of the system Using hotel functions such as wake up calls and separ...

Page 64: ...right Cursor to the right End END key Cursor on the left Cursor to the left Tab Jumps to the next editing field Cursor up In a list moves up one line to the next line or if no line is high lighted hi...

Page 65: ...click into place 2 Fit the projecting extremities of the attachment tabs into the attachment tab slots of the phone and carefully push both elements together Connecting your handset to the phone 1 Plu...

Page 66: ...t Labelling Configurable Keys The last page of the Operating Instructions contains labels for the configurable keys Proceed as follows 1 Make a copy of the last page of these Operating Instructions an...

Page 67: ...l signalling 1 Unplug the phone cord from the socket on the underside of the phone 2 Attach the extended keypad to the right of the phone Push the two attachment tabs into the attach ment tab slots on...

Page 68: ...the phone cord from the socket on the underside of the phone 2 Plug the cord of the alpha keyboard on the underside of the phone or if connected on the underside of the extended keypad into the suppl...

Page 69: ...rking but connection is not possible Your phone may be locked Unlock your phone see Locking unlocking your phone Configurable keys cannot be configured The configuration may be locked Unlock your phon...

Page 70: ...busy Activate message if call party is available 37 37 9 9 Return to call party on hold 1 Broker between enquiry call party and call party 2 Park call party in system park position 76 Hold a conferen...

Page 71: ...tandard message Activate call diversion to pager or general call Clear call diversion to pager or general call 02 02 21 SC No 21 21 21 22 22 67 SC No 67 67 67 24 Text No 24 28 28 X X X X X X X X X X X...

Page 72: ...e Lock with new code Lock with code last used Unlock with new code 33 Code 33 33 Code Unlock phone for 1 call SC No own phone number 36 SC No PIN Page subscriber over paging system Page in prefix dial...

Page 73: ...ntrol Enter number of own phone 06 SC No Function Follow me Activate Clear 23 SC No 23 Control relays Activate Deactivate 755 7571 755 757 1 Do not disturb call protection Activate Deactivate 26 26 X...

Page 74: ...ion Divert to pager Number Divert to subscriber Number Divert to message 1 16 Divert on busy Number Forwarded to subscriber Number Forwarded to pager Number Pick up Subscriber Number Pager Number Hunt...

Page 75: ...barred Keys Press key to be configured Number key Memory1 Number Memory 2 Number Function key configurable Configurable red yellow Configurable function Park Do not disturb Handsfree Discreet ringing...

Page 76: ...e 1 16 Ringing signal speed 1 8 Answer key Seizure no priority Answer handset Seizure Priority 1 8 Answer Handsfree Seizure Priority 1 8 Delete key Foxtaste Entry 1 2 Number key Memory1 Number Functio...

Page 77: ...play Contrast 1 4 Backlight Backlight duration 10 minutes 1 hour daytime System See Operation instructions System assistent Test Service Warnings Operator 5 Operator Keys 9 Operator Keys End All manua...

Page 78: ...o a Two Company System 44 Answering rejecting a callback message 32 Appointment reminder call 72 Attachment tabs 65 Basic settings 45 Broker 70 Brokering 23 Call 4 Call charges 8 Call diversion 26 71...

Page 79: ...8 Dialling with the Notepad 20 Display 3 4 Display backlighting 46 Display elements 2 Diversion 26 Diverting a call 26 Do not disturb 73 DTMF mode 33 Editing a phone book entry 54 END key 3 Ending the...

Page 80: ...bility 7 Line key 3 37 38 List display 3 List of answered calls 19 Locking 28 Locking your phone 28 72 Logging your phone on 65 Loudspeaker 3 4 Loudspeaker key 3 Making a call via a Line key 37 41 Mak...

Page 81: ...ey 3 Remote control 44 73 Request callback 70 73 Request callback request 20 Safety 7 Saving the Info Line onto the Notepad 24 Scroll keys 3 Scrolling 4 Selecting the banner page for the idle state 50...

Page 82: ...s 36 Transfer 23 Transferring a call partner 23 Transferring an exchange line 42 Troubleshooting 69 Trying to Register 69 Two company system 39 43 44 Undoing actions 15 Unlock for 1 call 72 Unlocking...

Page 83: ...actured in accordance with our Total Quality As surance System as certified by SQS ISO 9001 registration number 10318 05 in compliance with ANNEX V of the R TTE Directive 99 05 EC Conformity with esse...

Page 84: ...modifications The scope of performance depends on the software Reference to Other Documents Function Overview System Assistant Write on labels Subject to delivery availability and technical modificat...

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