User Manual
IV
employee information format, please refer to the Chapter [Import employee List] so that all
employee information can be imported to the system at one time. Employees can be added,
deleted, modified, and transferred, to a new department, in the future.
4.
According to different company work conditions, please edit the timetable (the period from
on-duty time to off-duty time) ahead and then set shifts.
5.
After the shift setup, you must allocate the shift to each employee. Each employee can only
have one shift each day. Please note the beginning date of the shift. After shift allocation, you
can see the arranged working date and time for employee clearly.
6.
Attendance records are stored in the time attendance device. So please download the
records from the device before report calculation. In addition, employee information and
fingerprint templates can be uploaded and downloaded between the device and the software.
Please refer to Chapter 4 for more information.
7.
There will always be employees that have to leave for business reasons or personal leave or
may have forgotten to clock in/out. When the above cases happens, please address right
way in the software to ensure the accuracy of the statistic report.
8.
After all the above mentioned operations are finished, you can calculate and get the report.
You can get different statistic reports, such as the report of all employees, the report of a
department employee, and the report of a certain time period.
In the software [Attendance Calculating and Report] interface, please select department
/employee and the beginning /ending date first, then press [Calculate]. The software will
automatically search and check the validity of the records. There may be some invalid records
stored in the device, such as one employee may press his finger twice one time. Normally one of
the records will be regarded as invalid. If there is any error in the software calculation, the
administrator can modify the records manually to ensure the accuracy of the result.
Note:
From the above flowchart, we can see that if there is any error in calculation report, the
possible reasons are as following,
Attendance rules setup is incorrect.
Employee shift or temporary shift is incorrect.
Dealing with employee business leave/personal leave/forgot clock in/out is incorrect.
Attendance records calculating and checking is incorrect.
