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Administrator Tools 

 

146 

Xerox

®

 WorkCentre

®

 4265 Multifunction Printer 

 

System Administrator Guide 

 

MeterAssistant 

MeterAssistant automatically submits meter reads to Xerox from network printers. This process 

eliminates the need to collect and report meter read information manually. 

Note: 

If the count is zero, no data has been transmitted to Xerox. 

To view the last transmission of Billing Meter information for your printer: 
1.

 

In CentreWare Internet Services, click 

Status

 > 

SMart eSolutions

. 

2.

 

Click 

MeterAssistant™

. 

3.

 

To configure email alerts, for Meter Email Alerts, click 

Settings

. 

4.

 

Configure settings as needed, then click 

Apply

. 

For details on setting up alerts, see 

Setting up Alert Notification

 on page 142. 

 

SuppliesAssistant 

SuppliesAssistant monitors the remaining life of the toner or ink, and other printer consumables. When 

Smart eSolutions is configured to communicate with Xerox, SuppliesAssistant also monitors the usage of 

consumables. The data reported to Xerox is used to replenish supplies. 
1.

 

In CentreWare Internet Services, click 

Status

 > 

SMart eSolutions

. 

2.

 

Click 

SuppliesAssistant

. The supply list appears with the current % Life Remaining of each supply 

item. 

Note: 

If the % Life Remaining is unknown, no data has been transmitted to Xerox. 

 

Maintenance Assistant 

Maintenance Assistant provides options for troubleshooting your printer. You can send detailed 

diagnostic information to Xerox

®

, start online troubleshooting sessions with Xerox

®

, and download 

usage information to your computer in 

.csv

 format. 

1.

 

In CentreWare Internet Services, click 

Status

 > 

SMart eSolutions

. 

2.

 

Click 

Maintenance Assistant

. 

3.

 

Click one of the following: 

−

 

Send Diagnostic Information to Xerox

 

−

 

Start an Online Troubleshooting Session at www.xerox.com

 

−

 

Download file to your computer

: Right-click and download the 

UsageLog.csv

 file to your 

computer. 

 

Содержание WorkCentre 4265

Страница 1: ...orkCentre 4265 Multifunction Printer Imprimante multifonction System Administrator Guide Guide de l administrateur syst me Espa ol Gu a del administrador del sistema Portugu s Guia de Administra o do...

Страница 2: ...Pad iPhone iPod iPod touch Mac and Mac OS are trademarks of Apple Inc registered in the U S and other countries AirPrint and the AirPrint logo are trademarks of Apple Inc HP GL HP UX and PCL are trade...

Страница 3: ...Assigning a Printer Name and Location 18 Printing the Configuration Report 18 Restricting Access to the Printer 19 Using the Configuration Page 19 Selecting Services to Appear on the Touch Screen 19 C...

Страница 4: ...Wireless LAN WPA Enterprise 45 Configuring the Printer for Open System 46 Configuring the Printer for Shared Key or WPA WPA2 Personal 46 Configuring Wi Fi Direct 47 4 Security 49 Setting Access Rights...

Страница 5: ...Page 77 Configuring Default Print Settings 78 Enabling Print Spooling Settings 79 Printing Reports 80 Configuring Secure Print Settings 81 Configuring Secure Print 81 UNIX Linux and AS 400 Printing 8...

Страница 6: ...guring a Validation Server 106 Enabling Job Log 107 Setting Scanned Image File Naming Conventions 107 Hiding Showing Default Template 107 Setting Template Display Settings for the Control Panel 108 Co...

Страница 7: ...s and Status 142 Alert Notification 142 Energy Saving Settings 143 Setting the Power Saver Mode Timers in CentreWare Internet Services 143 Entry Screen Defaults 144 Smart eSolutions and Billing Inform...

Страница 8: ...Contents 8 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Xerox Extensible Interface Platform 162 Enabling Extensible Services 162 Managing Scan Templates 163...

Страница 9: ...Xerox WorkCentre 4265 Multifunction Printer 9 System Administrator Guide This chapter includes Overview 10 More Information 11 1 Introduction...

Страница 10: ...nsure that the connection is successful print a Configuration Report For details see Configuration Report on page 18 5 To access CentreWare Internet Services open a Web browser then type the IP addres...

Страница 11: ...nus or error messages Press the control panel Help button Information Pages Print from the control panel or from CentreWare Internet Services click Status Information Pages CentreWare Internet Service...

Страница 12: ......

Страница 13: ...or Guide This chapter includes Physically Connecting the Printer 14 Assigning a Network Address 15 Accessing Administration and Configuration Settings 16 Initial Setup in CentreWare Internet Services...

Страница 14: ...d to the printer and plug it into an electrical outlet 2 Connect one end of a Category 5 or better Ethernet cable to the Ethernet port on the back of the printer Connect the other end of the cable to...

Страница 15: ...15 System Administrator Guide Assigning a Network Address The printer acquires a network address automatically from a DHCP server by default To assign a static IP address configure DNS server settings...

Страница 16: ...cted for settings on the Properties tab in CentreWare Internet Services and settings on the Tools tab on the control panel touch screen Accessing the Control Panel as a System Administrator 1 At the p...

Страница 17: ...gs Note You can change these settings at any time For details see the User Guide for your printer Setting Altitude Adjustment Atmospheric pressure determined by altitude can affect print quality If th...

Страница 18: ...er in the address field type the IP address of the printer then press Enter or Return Assigning a Printer Name and Location The Description page displays the printer model information and product code...

Страница 19: ...General Setup Configuration 2 To print the configuration report click Print System Data List Selecting Services to Appear on the Touch Screen Services must be enabled before they can be managed throu...

Страница 20: ...administrator password after you configure the printer Be sure to store the password in a secure location The default password is 1111 1 In CentreWare Internet Services click Properties 2 Click Maint...

Страница 21: ...This chapter includes TCP IP 22 SLP 25 SNMP 26 Configuring SNMPv3 27 Configuring SSDP 28 WINS 29 Configuring LPR LPD 30 Raw TCP IP Printing 31 Configuring IPP 32 LDAP Server 33 HTTP 37 Proxy Server 39...

Страница 22: ...erver A DHCP server automatically assigns an IP address to every computer and printer on the network that is configured to use DHCP If you use a Cable or DSL router see the documentation for your rout...

Страница 23: ...uch Alternate DNS Server 2 then type the server address Touch OK d To close the screen touch X Configuring IP Settings in CentreWare Internet Services If your printer has a valid network address you c...

Страница 24: ...nternet Control Message Protocol Version 6 ICMPv6 ICMPv6 performs error reporting for IP along with other diagnostic functions When first connected to a network a host sends a link local multicast rou...

Страница 25: ...tead of communicating directly with the printer Configuring SLP 1 In CentreWare Internet Services click Properties Connectivity Protocols 2 Click SLP 3 For Protocol select Enable 4 For Directory Agent...

Страница 26: ...ss to the printer using hosts Enabling SNMP 1 In CentreWare Internet Services click Properties Connectivity Protocols 2 Click SNMP 3 For Protocol select Enable 4 Click Apply Configuring SNMP Advanced...

Страница 27: ...ntiality and manager to manager communications over SNMPv1 however it uses the simple community based security scheme of SNMPv1 1 In CentreWare Internet Services click Properties Connectivity Protocol...

Страница 28: ...network clients with little or no static configuration to discover network services SSDP provides multicast discovery server based notification and discovery routing options 1 In CentreWare Internet S...

Страница 29: ...st name only Using Microsoft Networking removes significant overhead for systems administrators Configuring WINS 1 In CentreWare Internet Services click Properties Connectivity Protocols 2 Click WINS...

Страница 30: ...Printer Remote LPR protocols provide printer spooling and network print server functionality for UNIX based systems such as HP UX Linux and Macintosh 1 In CentreWare Internet Services click Propertie...

Страница 31: ...an LPR request from the computer or the use of an LPD running on the printer Raw TCP IP printing is selected in Windows as the Standard TCP IP port Configuring Raw TCP IP Settings 1 In CentreWare Inte...

Страница 32: ...ting Protocol IPP is a standard network protocol that allows you to print and manage jobs remotely 1 In CentreWare Internet Services click Properties Connectivity Protocols 2 Click IPP 3 For Protocol...

Страница 33: ...erver click Edit 4 To configure server information perform the following steps a Type a Friendly Name The Friendly Name appears as the default description for the template when a user scans a job at t...

Страница 34: ...append a base DN to the bind for Append Base DN select Enable f For Root to append enter the root directory of the database 7 To configure Secure LDAP Connection for Secure LDAP via SSL select Enable...

Страница 35: ...Enter the Search Directory Root Notes It is not necessary to include DC Users in the Search Directory Root For details on Base DN formatting see the RFC 2849 LDAP Data Interchange Format LDIF Technica...

Страница 36: ...perform the following steps a For Search Name Order select an option b Under Maximum Number of Search Results to define the maximum number of addresses returned that match search criteria type a numb...

Страница 37: ...h the Tools tab 2 Touch Network Settings Advanced Settings 3 Touch HTTP Setting 4 Touch Enable then touch OK Configuring HTTP Settings in CentreWare Internet Services 1 In CentreWare Internet Services...

Страница 38: ...es select the check box next to one or more services To enable or disable all services at one time click Enable All or Disable All 4 If additional settings are required for a selected service the stat...

Страница 39: ...r 3 To configure the printer to detect proxy settings automatically for Auto Detect Proxy Settings select Enabled Note If Auto Detect Proxy Settings is enabled you cannot edit the fields for HTTP Prox...

Страница 40: ...t provides a standard method for discovering and using network connected devices It is supported in Windows Vista Windows Server 2008 and newer operating systems WSD is one of several supported commun...

Страница 41: ...inting using AirPrint Wireless devices must join the same wireless network as the printer A system administrator can connect the printer by its wired network interface The device that submits the AirP...

Страница 42: ...ime Protocol SNTP synchronizes the internal clocks of computers over a network connection 1 In CentreWare Internet Services click Properties Connectivity Protocols 2 Click SNTP 3 For Name or IP Addres...

Страница 43: ...can connect to a wireless LAN that includes a wireless router or wireless access point Before connecting the printer to a wireless network the wireless router must be configured with a service set id...

Страница 44: ...e of the printer then disconnect the Ethernet cable 2 At the printer control panel press the Machine Status button 3 Touch Tools Network Settings Network Connectivity Wireless Note To access this feat...

Страница 45: ...ovided with your wireless router or access point to record the following information Name SSID Security Options Encryption Type Passphrase Note The network name and passphrase are case sensitive Confi...

Страница 46: ...System 7 For Encryption Type select an option 8 For Security Key or Passphrase type the passphrase 9 For Address Acquisition select a protocol option 10 Click Apply Configuring the Printer for Shared...

Страница 47: ...irect 1 In CentreWare Internet Services click Properties Connectivity Protocols 2 Click Wi Fi Direct 3 For Wi Fi Direct select On 4 For Device Name type a name to appear in a list of available wireles...

Страница 48: ......

Страница 49: ...r Permissions 58 Enabling Xerox Standard Accounting 59 Configuring the Log Out Confirmation Screen 60 Secure HTTP SSL 61 FIPS 140 2 62 IP Filtering 63 Managing the Audit Log 64 IPsec 65 802 1X 66 Syst...

Страница 50: ...thentication method User Name Password Validate on the Network enables network authentication Users prove their identity by typing a user name and password at the control panel or in CentreWare Intern...

Страница 51: ...equires users to swipe a pre programed identification card through a proximity card reader at the control panel This method requires a USB card reader and an authentication server that supports the Xe...

Страница 52: ...ick the Pencil icon 6 To configure the LDAP Server click the Pencil icon 7 To configure the Log Out Confirmation Screen select an option User Database The user database stores user credential informat...

Страница 53: ...Server Settings for Kerberos 1 In CentreWare Internet Services click Properties Login Permissions Accounting 2 Click Login Methods 3 For Authentication Server click the Pencil icon 4 For Authenticati...

Страница 54: ...s rights using Convenience Authentication 1 In CentreWare Internet Services click Properties Login Permissions Accounting 2 Click Login Methods 3 To require users to swipe a pre programmed identificat...

Страница 55: ...Out Confirmation Screen select an option The Login Methods page in CentreWare Internet Services provides links to authentication and personalization configuration settings 1 In CentreWare Internet Ser...

Страница 56: ...Certificate type the host name 9 For KDC Certificate EKU select an option 10 Click Apply Setting the Inactive Time Limit 1 In CentreWare Internet Services click Properties Login Permissions Accountin...

Страница 57: ...stem Administrator Guide Creating a Passcode 1 In CentreWare Internet Services click Properties Login Permissions Accounting 2 Click Login Methods 3 Click Passcode 4 In the Passcode field type a passc...

Страница 58: ...igure Services and Tools Permissions to Restrict access to specific services such as Copy Email or Fax Restrict access to settings managed on the Tools menu at the control panel Restrict access to set...

Страница 59: ...stem Administrator Guide Enabling Xerox Standard Accounting 1 In CentreWare Internet Services click Properties Login Permissions Accounting 2 Click Accounting Methods 3 Click Edit 4 For Current Accoun...

Страница 60: ...reen 1 In CentreWare Internet Services click Properties Login Permissions Accounting 2 Click Login Methods 3 To enable the log out confirmation screen select Show at Log Out 4 To show the log out conf...

Страница 61: ...nd configured Ensure that the date and time configured on the printer is correct The time that is set on the printer is used to set the start time for the Xerox Device Certificate A Xerox Device Certi...

Страница 62: ...r features where the printer is the server in the client server relationship An SSL certificate for HTTPS is an example Validates certificates for features where the printer is the client in the clien...

Страница 63: ...n IP Filter to block or allow data sent from particular IP addresses Enabling IP Filtering 1 In CentreWare Internet Services click Properties Security 2 Click IP Filtering 3 To enable IP filtering sel...

Страница 64: ...a tab delimited text file to review for potential problems or security issues To enable the audit log 1 In CentreWare Internet Services click Properties Security 2 Click Audit Log 3 To enable the aud...

Страница 65: ...P and UDP FTP TCP HTTP Scan Out TCP port 80 HTTPS Scan Out TCP port 443 HTTPS Web Server TCP port 443 ICMP v4 v6 IPP TCP port 631 LPR Print TCP port 515 Port 9100 Print TCP port 9100 SMTP TCP UDP port...

Страница 66: ...e the supported authentication method Create a user name and password on your authentication server Note This procedure causes the printer to restart and be unavailable over the network for several mi...

Страница 67: ...02 1X 4 Touch Enable 5 Touch Authentication Method then select the method used on your network Notes When the printer is in FIPS 140 mode EAP TLS authentication is required To configure 802 1X setting...

Страница 68: ...out of the touch screen under Warning Screen touch Enabled 5 For Web System Timer type the amount of time the system waits before it logs an inactive user out of CentreWare Internet Services 6 Click A...

Страница 69: ...rd image overwrite takes approximately 20 minutes to complete Full Image Overwrite deletes all image data from the printer memory and hard drive including Jobs and folders stored in the Reprint Saved...

Страница 70: ...t an option 4 For Frequency select an option 5 Select the time for the overwrite in hours and minutes 6 Click Apply Immediate Job Overwrite Immediate Job Overwrite prompts the printer to overwrite eac...

Страница 71: ...abling the ports Note If USB ports are disabled you cannot use a USB card reader for authentication update the software or print from a USB Flash drive Enabling or Disabling USB Ports 1 In CentreWare...

Страница 72: ...ings You can show or hide the IPv4 address or host name of the printer on the control panel touch screen 1 In CentreWare Internet Services click Properties Security 2 Click Display Network Settings 3...

Страница 73: ...types of certificates A Device Certificate is a certificate for which the printer has a private key The purpose specified in the certificate allows it to be used to prove identity A CA Certificate is...

Страница 74: ...ages install a Trusted CA Certificate in the Web browsers of all users 1 In CentreWare Internet Services click Properties Security 2 Click Trusted Certificate Authorities 3 To add a certificate click...

Страница 75: ...ging Banner Page Printing Options 76 Printing an Error Page 77 Configuring Default Print Settings 78 Enabling Print Spooling Settings 79 Printing Reports 80 Configuring Secure Print Settings 81 UNIX L...

Страница 76: ...ame You can set this option in the print driver in CentreWare Internet Services or at the control panel Note Enable Banner page printing in the print driver and at the control panel or in CentreWare I...

Страница 77: ...inter 77 System Administrator Guide Printing an Error Page 1 In CentreWare Internet Services click Properties Services 2 Click Printing Error Page 3 To print an error page when a print job fails for E...

Страница 78: ...orkCentre 4265 Multifunction Printer System Administrator Guide Configuring Default Print Settings 1 In CentreWare Internet Services click Properties Services 2 Click Printing General 3 Configure as n...

Страница 79: ...rinter 79 System Administrator Guide Enabling Print Spooling Settings 1 In CentreWare Internet Services click Properties Services 2 Click Printing Print Spooling 3 To enable print spooling for Print S...

Страница 80: ...e Printing Reports Your printer has a printable set of reports These include configuration and font information demonstration pages and more 1 In CentreWare Internet Services click Properties Services...

Страница 81: ...ttings You can configure Secure Print settings to specify how the printer behaves when a user sends a Secure Print job to the printer Configuring Secure Print 1 In CentreWare Internet Services click P...

Страница 82: ...alled Perform maintenance checks and view supplies status at any time Provide a common look and feel across the many different suppliers of UNIX and Linux operating systems Installing Xerox Printer Ma...

Страница 83: ...cups org documentation php Installing the PPD on the Workstation 1 Download the Xerox PPD for CUPS from the Drivers and Downloads page on the Xerox Support website 2 Copy the PPD into the CUPS ppd Xe...

Страница 84: ...ce WSCO for each supported Xerox printer You only download and install the library once Notes The host print transform only works on AFPDS and SCS files Convert IPDS formatted printer files to AFPDS f...

Страница 85: ...print a file that is stored on a USB Flash Drive from the USB port on the printer control panel Before you begin Enable USB ports For details see USB Port Security on page 71 Enabling Print from USB 1...

Страница 86: ...g In Out 2 Type admin then touch Next 3 Type your password then touch Done Note The system administrator user name is admin and the default password is 1111 4 At the printer control panel press the Ma...

Страница 87: ...ction Printer 87 System Administrator Guide This chapter includes Changing the Default Copy Settings 88 Limiting Access to Copying 91 Managing Access to 1 Touch Services and Presets 92 Specifying ID C...

Страница 88: ...s turned off or the paper supply is set to Auto Select Covers Options are unavailable To set covers defaults 1 At the printer control panel press the Machine Status button then touch the Tools tab Not...

Страница 89: ...ntrol Panel You can select the features to appear on the control panel and lock settings to prevent change To set controls for copy features 1 At the printer control panel press the Machine Status but...

Страница 90: ...hine Status button then touch the Tools tab Note To access this feature at the control panel log in as an administrator administrator 2 Touch Service Settings Copy Paper Supply Auto Detect Policy 3 Se...

Страница 91: ...e Copy function You can also turn off copying To view or modify user permissions 1 In CentreWare Internet Services click Properties Services 2 Click Copy 3 To edit security settings for Security click...

Страница 92: ...able for all services To set permission to save 1 Touch Services and presets 1 At the printer control panel press the Machine Status button 2 Touch Tools Service Settings 1 Touch Presets Note To acces...

Страница 93: ...rties Services 2 Click ID Card Copy 3 For Defaults click the Pencil icon 4 Configure settings as needed then click Save 5 To edit security settings for Security click the Pencil icon 6 To modify user...

Страница 94: ......

Страница 95: ...stem Administrator Guide This chapter includes Scanning to an Email Address 96 Email 97 Workflow Scanning 100 Scan to USB 111 Scanning to a User Home Folder 112 Enabling Remote Scanning using TWAIN 11...

Страница 96: ...il feature allows you to scan a document and send it to an email address as an attachment Before you begin Configure SMTP settings For details see Configuring SMTP Server Settings on page 97 Note the...

Страница 97: ...hange the default port number as needed 7 Under Device Email Address type the email address of the printer 8 If the SMTP server requires authentication for SMTP Authentication complete the following s...

Страница 98: ...the Address Book settings stored in the printer for Device Address Book click Edit 4 To allow users to locate email addresses in the Device Address Book for Use Device Address Book select Yes To hide...

Страница 99: ...l Signing Enablement select an option Off Use this option to disable email signing Always On Not editable by user restricts users from turning Email Signing off at the control panel On Editable by use...

Страница 100: ...are Internet Services click Properties Services 2 Click Workflow Scanning 3 To configure a template for Manage Template Collection click the Pencil icon 4 To create a local template click Create Templ...

Страница 101: ...ment Path field type the directory path of the folder For Web server directories type the path starting at root For example directoryname foldername 10 If you want the printer to create XSM subfolders...

Страница 102: ...con 4 Click Add New 5 In the Friendly Name field type a name for the repository 6 From the Protocol menu select FTP or SFTP 7 Select an address type 8 Type the appropriately formatted address and port...

Страница 103: ...Name field type a name for the repository 6 From the Protocol menu select SMB 7 Select the address type 8 Type the appropriately formatted address and port number of your server 9 In the Share field t...

Страница 104: ...a folder with read and write permissions on the Web server or alternate server Note the directory path user name and password This folder is your file repository Test the connection by logging in to t...

Страница 105: ...server receives a request from a browser A CGI script is required to allow files to be transferred to your HTTP server from your printer When a document is scanned the printer logs in to the Web serve...

Страница 106: ...lt Value is optional if you selected Editable 5 Select Require User Input to prompt the user to type data for this document management field before scanning 6 Select Mask User Input to prevent typed i...

Страница 107: ...build the file name for Pre defined Text select the elements you that want to use When you select a Pre defined text element it appears in the field for Position in Name String b For Custom Text type...

Страница 108: ...ore you can use the Workflow Scanning feature create and edit a template A template contains scan settings and at least one destination for the scanned image files You cannot delete the default templa...

Страница 109: ...nel the printer prompts the user to create a password or accept a default password The password is required to open the PDF file 1 In CentreWare Internet Services click Properties Services 2 Click Wor...

Страница 110: ...ifunction Printer System Administrator Guide Hiding Showing Default Template 1 In CentreWare Internet Services click Properties Services 2 Click Workflow Scanning 3 For Hide Show Policy click the Penc...

Страница 111: ...n CentreWare Internet Services click Properties Services 2 Click USB 3 For USB Service Enablement configure the settings To allow users to scan to a USB drive for Scan to USB select Enable To allow us...

Страница 112: ...LDAP Query This option scans to the home folder defined in an LDAP directory No LDAP Query This option scans to a shared network folder 6 If you select No LDAP Query for Network Home Path type the co...

Страница 113: ...destination choose an option Logged In User The user logs in and scans the document Prompt at User Interface The user interface prompts the logged in user to enter login credentials a second time 13...

Страница 114: ...o scan images into a TWAIN compliant application using the TWAIN driver Before you begin Enable the Scan Extension Web service For details see HTTP Web Services on page 38 To enable remote scanning us...

Страница 115: ...49 Configuring Default Scan Settings 1 In CentreWare Internet Services click Properties Services 2 Click Scan To 3 For Defaults click the Pencil icon 4 Change the settings as needed For details see th...

Страница 116: ......

Страница 117: ...Xerox WorkCentre 4265 Multifunction Printer 117 System Administrator Guide This chapter includes Fax Overview 118 Fax 119 LAN Fax 127 8 Faxing...

Страница 118: ...a fax machine Server Fax scans the document and sends it to a fax server which transmits the document to a fax machine LAN Fax sends the current print job as a fax For details see the print driver sof...

Страница 119: ...lephone number assigned to it Notes Not all printer models can send faxes Some printers require an optional fax hardware kit Not all printer models have multiple fax lines Configuring Fax Settings fro...

Страница 120: ...il icon 3 To print a report of the transmission results after sending a fax for Automatically Print Transmission Receive Report select On 4 For Incoming Policies select the desired options a To specif...

Страница 121: ...the printer 9 For Line Configuration touch an option If you have a 10 pulse per second line select Pulse 10 Touch Next 11 To restart the printer touch Reboot Fax Security When the Fax Secure Receive f...

Страница 122: ...d Down arrows to select a time between 1 and 7 seconds then touch OK 7 Touch Receive Footer select an option then touch OK 8 To select an option for incoming dial tone and transmission tone touch Fax...

Страница 123: ...To include header text on outgoing faxes do the following steps a Touch Send Header Text then select On b Type text in the field provided then touch OK 10 To send multiple fax jobs to a single destina...

Страница 124: ...ch OK e For clear fax transmissions touch Background Suppression select Auto Suppression then touch OK 7 To close the screen touch X Fax Forwarding You can configure the printer to forward incoming fa...

Страница 125: ...sign a passcode to the mailbox touch Mailbox Passcode then Passcode Protect 2 Touch Service Settings 3 Touch Fax 4 Touch Mailbox Setup 5 Touch a mailbox in the mailbox list then touch Edit 6 Touch Mai...

Страница 126: ...e Status button then touch the Tools tab 2 Touch Service Settings 3 Touch Fax 4 Touch Setup Fax Reports Touch the arrows to scroll as needed 5 Touch Activity Report then touch an option 6 Touch OK 7 T...

Страница 127: ...Network LAN Fax allows you to send faxes using the print driver on your computer to a fax machine over a telephone line For details about using or configuring LAN Fax see the print driver software hel...

Страница 128: ......

Страница 129: ...rox WorkCentre 4265 Multifunction Printer 129 System Administrator Guide This chapter includes Xerox Standard Accounting 130 Network Accounting 135 Enabling Accounting in Print Drivers 138 9 Accountin...

Страница 130: ...ng modes Install device drivers and enable accounting in those drivers for all user computers The maximum limits for IDs and accounts are as follows 1000 unique Xerox Standard Accounting user IDs 500...

Страница 131: ...r 4 Type a unique User ID for the new user The user enters this information at the printer control panel to access services Xerox Standard Accounting tracks 5 Type a unique user name for the new user...

Страница 132: ...ccount to track the total usage for a group of users The number of copies prints scans and faxes of each user are not tracked against the user account The usage is only tracked against the general acc...

Страница 133: ...port prints notifying the user that their limit has been reached The job is deleted from the print queue and any sheets remaining in the paper path finishes printing Notes The maximum number of impres...

Страница 134: ...n Permissions Accounting 2 Click Accounting Methods 3 For Report and Reset click Edit 4 Click Generate Report 5 Right click the Right click to download link and save the csv file to your computer Rese...

Страница 135: ...rmation from the accounting server and produce formatted reports Before you begin Install and configure Xerox certified network accounting software on your network To test communication between the ac...

Страница 136: ...ve 11 To set job limits for Web Services for Job Limits Web Service click Edit 12 Configure settings as needed then click Apply Configuring Accounting Prompts An accounting prompt is the text that pro...

Страница 137: ...nate from a computer that does not require a user to log in Examples are a job sent from a DOS or UNIX window using LPR Port 9100 or from the Jobs tab in CentreWare Internet Services Validating Accoun...

Страница 138: ...iary Accounting Interface 7 To specify the default User ID and Account ID type them in the Default User ID and Default Account ID fields then select the default account type 8 Click OK 9 Click OK to e...

Страница 139: ...itron or Xerox Network Accounting 5 If you want users to type their User ID and Account ID every time they print select Prompt for Every Job 6 To show characters as asterisks when the user types an ID...

Страница 140: ......

Страница 141: ...Screen Defaults 144 Smart eSolutions and Billing Information 145 Cloning 148 Address Books 149 Font Management Utility 154 Customizing Printer Contact Information 155 Xerox Online Support 156 Restart...

Страница 142: ...nter to send out notifications when alerts occur Possible alert types include low supply status paper supply status and paper jams To configure email alerts 1 In CentreWare Internet Services click Pro...

Страница 143: ...s Energy Saver mode when it receives a print job or when you press the Power Saver button The sum of the two timers cannot exceed 120 minutes 1 At the printer control panel press the Machine Status bu...

Страница 144: ...de Entry Screen Defaults Use this page to set the default screens that appear on the touch screen when you press buttons on the printer control panel 1 In CentreWare Internet Services click Properties...

Страница 145: ...l network printers and multifunction printers regardless of manufacturer Xerox CentreWare Web is suited for large enterprise businesses For details see www xerox com centrewareweb Note Smart eSolution...

Страница 146: ...onsumables When Smart eSolutions is configured to communicate with Xerox SuppliesAssistant also monitors the usage of consumables The data reported to Xerox is used to replenish supplies 1 In CentreWa...

Страница 147: ...ssions The impression counts shown are used for billing 1 In CentreWare Internet Services click Properties General Setup Billing Counters 2 Click Billing Information 3 To update the page click Refresh...

Страница 148: ...up Configuration 2 To verify the software installed on your printer scroll down to Printer Setup Creating a Clone File 1 In CentreWare Internet Services click Properties General Setup Cloning 2 Select...

Страница 149: ...can use contacts groups or Favorites to edit and organize the address book manually Viewing Contacts A contact is a user with an associated email address fax number or scan destination Contacts can be...

Страница 150: ...appear in the Group Members list to the right To add all available contacts click Add All 6 To remove a contact from the group from the Group Members list on the right select the contact To remove all...

Страница 151: ...contact information is enclosed in brackets To remove brackets when importing this type of csv file select Remove brackets from the beginning and end of text fields 6 Select an option Add new contact...

Страница 152: ...changed to Friendly Name allowing you to import the file directly to an older Xerox printer without mapping address book fields 1 In CentreWare Internet Services click Address Book 2 Under Management...

Страница 153: ...P on page 33 1 In CentreWare Internet Services click Properties Services Email 2 To configure Address Book Policies click the Pencil icon 3 Under Policies under Use Network Address Book LDAP to allow...

Страница 154: ...k You can download the Xerox CentreWare Font Management Utility on the Xerox website at www xerox com office WC4265drivers Use the utility to download soft fonts to your printer such as your company b...

Страница 155: ...et Services displays contact information for service and supplies as well about the system administrator You can customize this information to display your company contact information for printer user...

Страница 156: ...ing information by touching an icon on the control panel touch screen Before you begin If your network uses a proxy server configure the Proxy Server settings of the printer to ensure that the printer...

Страница 157: ...erox WorkCentre 4265 Multifunction Printer 157 System Administrator Guide Restarting the Printer in CentreWare Internet Services 1 In CentreWare Internet Services click Status General 2 Click Reboot M...

Страница 158: ...4265 Multifunction Printer System Administrator Guide Resetting the Printer to Factory Default Settings 1 In CentreWare Internet Services click Status General 2 To restore the original network defaul...

Страница 159: ...In CentreWare Internet Services click Properties General Setup Configuration 2 To verify the software installed on your printer scroll down to Software Versions Enabling Upgrades 1 In CentreWare Inter...

Страница 160: ...et Services click Properties Maintenance 2 Click Firmware Upgrade 3 To locate and select the firmware upgrade file in dlm format click Browse or Choose File 4 Click Open 5 Click Install Software 6 To...

Страница 161: ...Xerox WorkCentre 4265 Multifunction Printer 161 System Administrator Guide This chapter includes Xerox Extensible Interface Platform 162 Managing Scan Templates 163 11 Customization and Expansion...

Страница 162: ...https fedorahosted org liberation fonts These fonts are licensed under GNU General Public License For details see https fedorahosted org liberation fonts browser source License txt This font is used...

Страница 163: ...a name for the new template 4 Enter additional information as needed 5 Click Add 6 To edit file destinations document management fields and scan settings for a template click Edit To modify a scan tem...

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