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68 Working With Company E-mail and Meeting Appointments
8.1 Synchronizing Your Device with the Exchange Server
To keep up-to-date with your company e-mail while you’re out of the office, you can connect your device
to the Internet wirelessly and synchronize it with your company’s Exchange Server. You can also access your
company addressbook anytime. Your company must have a mail server that is running Microsoft Exchange
Server with Exchange ActiveSync.
Set up an Exchange Server connection
Before you can start to synchronize with or access information from the Exchange Server, you need to
set up an Exchange Server connection on your device. Get the following information from your network
administrator and enter them on your device:
•
Exchange Server name (must be the Outlook Web Access server name)
•
Domain name
•
User name and password that you use at work
To set up an Exchange Server connection on your device
1.
Tap
Start > Programs > Messaging > New E-mail Account
.
2.
Enter your e-mail address. Clear the
Try to get e-mail settings automatically from the Internet
check
box, and then tap
Next
.
3.
Select
Exchange server
in the
Your e-mail provider
list, and then tap
Next
.
4.
Tap
Next
again.
5.
In
Server address
, enter the Exchange Server name, and tap
Next
.
6.
Enter your user name, password, and domain, and tap
Next
.
Tip
To change the rules for resolving synchronization conflicts, tap
Advanced
.
7.
Select the check boxes for the types of information items that you want to synchronize with the
Exchange Server.
8.
To change synchronization settings for an information type, for example,
E-mail
, select the type of
information and tap
Settings
.
9.
Tap
Finish
.
Note
If you have previously synchronized e-mail with your PC, open ActiveSync on your device and tap
Menu > Add
Server Source
to set up an Exchange Server connection. When you’re prompted to select information types for
synchronization, you need to clear the
E-mail
check box under Windows PC first before you can select the
E-mail
check box under Exchange Server.
Tip
To change Exchange Server settings, open ActiveSync and tap
Menu > Configure Server
.
Start synchronization
Before you start synchronizing with the Exchange Server, make sure Wi-Fi is enabled or your device has been
set up with a data connection to the Internet. For more information about connections, see Chapter 10.
After you finish setting up an Exchange Server connection, your device automatically starts synchronization.
You can manually start synchronization anytime by tapping
Sync
in ActiveSync.
Note
If you connect your device to your office computer via a USB, infrared or Bluetooth connection, you can use this
connection to the PC to “pass through” to the network and download Outlook e-mails and other information to
your device.