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Useful transmission functions

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VarioLink 2221/2821/3621

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Sending faxes printed with transmission information

If transmission information is set to be added, information such as the send-
er’s name, recipient’s name, transmission date, document number and page
number can be printed at the edge of the fax printed by the recipient.

With a broadcast transmission, the fax can be sent printed with the name of
each recipient.

8 sets of transmission source information can be programmed and used to
send faxes within the same company by using the department name or to
send faxes to a different company by using the company name.

In addition, in order to quickly verify who the document is being sent to, the
recipient’s name can be included in the transmission information printed
from the recipient’s machine. The printed name is the recipient name regis-
tered with the one-touch dial button.

To send faxes printed with transmission information

1

Press the [Fax/Scan] key to display the Fax mode screen.

2

Touch [FAX Menu].

3

Touch [TSI] on the Set 1
tab.

4

Select the print type for the transmission information, and then touch
[TSI Selection].

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Содержание VarioLink 2221

Страница 1: ...Oc VarioLink 2221 VarioLink 2821 VarioLink 3621 The road to efficiency Facsimile Operations User s Guide...

Страница 2: ...d correctly and safely carefully read the Installation and operation precautions in the User s Guide Copy Operations before using the machine Trademark Acknowledgements Adobe the Adobe logo the Acroba...

Страница 3: ...peut consister en une combinaison quelconque de dispositifs a la seule condition que la somme d indices d equivalence de la sonnerie de tous les dispositifs n excede pas 5 For U S A FCC PART 68 REQUIR...

Страница 4: ...s soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary The telephone company may make changes in its facilities equipment op erations...

Страница 5: ...itations may occur when used in conjunction with some parts of the network Telecom will accept no responsibility should difficulties arise in such circumstances The grant of a Telepermit for any item...

Страница 6: ...en approved in accordance with Council Decision 1999 5 EC for pan European single terminal connection to the public switched tel ephone network PSTN However due to differences between the individual P...

Страница 7: ...e binding position of double sided documents x 21 Sending a fax with a command sent from the recipient x 21 Storing a document for polling x 22 Using a confidential box x 22 Sending a fax protected wi...

Страница 8: ...eeding the document 2 4 Loading the document into the ADF 2 4 Placing the document on the original glass 2 5 2 3 Faxing a multi page document from the original glass 2 7 Faxing using the original glas...

Страница 9: ...Stopping the transmission 2 36 To stop sending a fax 2 36 2 12 Checking transmission results Job List 2 37 Jobs 2 37 Checking a job 2 38 3 Reception 3 1 Reception modes 3 2 3 2 Reception 3 5 Printing...

Страница 10: ...cified time Timer TX Setting function 6 17 To send a timer transmission 6 17 6 9 Stamping faxed documents Stamp function 6 19 To stamp faxed documents 6 19 6 10 Sending a document one page at a time Q...

Страница 11: ...polling reception 8 5 9 Registering specifying settings 9 1 Displaying the FAX Registration screen 9 2 To display the FAX Registration screen 9 2 9 2 Programming a one touch dial button 9 4 Programmi...

Страница 12: ...able parameters 10 17 Administrator Management 1 screen 10 17 Administrator Management 2 screen 10 18 10 7 Specifying the language for reports and the transmission source name Language for Communicati...

Страница 13: ...Activity Report 10 49 10 18 Forwarding sent documents to the specified recipient TX Forwarding 10 51 To specify document forwarding 10 51 10 19 Specifying the procedure for received documents Document...

Страница 14: ...81 Specifying settings for the image in the results report mode 023 10 82 Specifying the copy limitation with remote copying mode 028 10 83 Specifying settings for fax reception functions mode 030 10...

Страница 15: ...ction 11 4 Operating environment 11 4 Accessing Web Connection 11 5 When performing user authentication 11 6 Page Structure 11 7 Logging on to Administrator mode 11 8 Web browser cache 11 10 For Inter...

Страница 16: ...TCP IP Administrator mode 11 46 To specify the TCP IP settings 11 47 11 15 Mail Internet FAX Administrator mode 11 49 To specify other settings 11 50 12 Reports and lists 12 1 Checking the transmissi...

Страница 17: ...each function Setting List 12 17 Printing the settings list 12 17 Contents of the list 12 18 13 Appendix 13 1 Entering text 13 2 To type text 13 2 List of available characters 13 3 13 2 Replacing the...

Страница 18: ...anel to enter Fax mode If the machine is set to display the FAX Copy screen when it is in standby a fax can be sent simply by specifying the recipient s fax number or by entering and a one touch numbe...

Страница 19: ...e in the fax number of the recipient If an incorrect fax number was entered touch Delete to cor rect the number To erase the entered number press the C clear key 6 Press the Start key in the control p...

Страница 20: ...me A fax can be sent at a specified time Sending faxes at discounted calling times such as at night or early in the morning can help reduce costs For details refer to page 6 17 Sending one scanned pag...

Страница 21: ...rea specified The fax can be sent after the size of the area to be scanned is specified This is useful when you want to fax only a portion of the document For details refer to page 2 12 JAPAN CHINA AU...

Страница 22: ...fied so that the position of the back of the document page can be adjusted For details refer to page 6 13 Sending a fax with a command sent from the recipient A document loaded to be scanned or stored...

Страница 23: ...bulletin board For details refer to page 8 2 Using a confidential box A document to be sent to or received by a specific person can be transmitted using a confidential box For details refer to page 6...

Страница 24: ...et to ON IP Scanner cannot be used IP address fax By specifying an IP address a fax can be sent via the LAN to a fax ma chine connected to the network Since the telephone line is not used communicatio...

Страница 25: ...r s Guide Box Operations This manual contains details on operating procedures for using the Box func tions Refer to this User s Guide for details on printing a proof copy or a locked job and on functi...

Страница 26: ...efer to this User s Guide for details on operating procedures for the Fax functions when the fax kit is installed User s Guide Fax Driver Operations This manual contains function details on the fax dr...

Страница 27: ...ase set ting is selected the dark shadows around the docu ment or along the center of the document can be erased 4 Touch Enter Titles indicate the contents of the section Touch panel screens are shown...

Страница 28: ...tails on replacing the toner bottle refer to To replace the toner bottle on page 9 4 The page shown above is an example only Text highlighted in this manner provides more detailed information concerni...

Страница 29: ...dth and Length Whenever paper dimensions are mentioned in this manual the first value always refers to the width of the paper shown as Y in the illustration and the second value refers to the length s...

Страница 30: ...1 Before use Chapter 1 Before use...

Страница 31: ...lephone company If a private branch line using VoIP technology is used settings must be specified from the private branch exchange in order for the fax connec tion to be established If a country code...

Страница 32: ...2 Note In order to use the Fax functions optional fax kit must be installed Back of main unit Fax Kit The illustration above shows the optional fax multi line TEL PORT2 and LINE PORT2 installed TEL P...

Страница 33: ...3621 Before use Chapter 1 Stamp Unit Scanned documents can be identified by stamping them This feature can be used only if the ADF is installed When the printed stamps become faint re place the stamp...

Страница 34: ...xtra Scan key lights up in green For details refer to the User s Guide Network Scanner Operations and the User s Guide Advanced Scan Op erations 5 Fax Scan key Press to enter Fax Scan mode While the m...

Страница 35: ...operation the indicator on the Start key lights up in green If the indicator on the Start key lights up in or ange the operation cannot begin 12 Main Power indicator Lights up in green when the machin...

Страница 36: ...y the time zone Detail For details on specifying the date and time refer to the User s Guide Copy Operations Self telephone Information Self Telephone Program the machine s telephone number local tele...

Страница 37: ...of information can be pro grammed Detail For details refer to Programming a name TSI Registration on page 10 25 Reception Mode Select whether faxes will be received automatically or manually To autom...

Страница 38: ...ecifying a recipient simply by pressing a button Detail For details refer to Programming a one touch dial button on page 9 4 FAX Program A maximum of 30 transmission setting programs can be registered...

Страница 39: ...n be specified For details refer to Default Screen on page 10 11 No Item Name Description 1 On hook Dial button If an external telephone is connected a transmission connection can be made while the re...

Страница 40: ...s on page 9 2 5 Direct Input button Directly type in the fax number of the recipient 6 Quality Reduction but ton Specify the image quality density and zoom ratio for the fax to be sent 7 FAX Menu butt...

Страница 41: ...ch settings machine functions on page 10 67 If the software switch settings were used to specify that user authentica tion is performed only with scanning functions the default screen does not appear...

Страница 42: ...Before use 1 VarioLink 2221 2821 3621 1 13 Before use Chapter 1 Indicates that the machine is set for manual reception Indicates that a document has been received in a box Icon Description...

Страница 43: ...e machine When the required information is entered in the displayed screen the normal mode screen appears Contact the administrator for details on the account or user name for using the ma chine Detai...

Страница 44: ...2 Transmission Chapter 2 Transmission...

Страница 45: ...creen 2 Touch Quality Reduc tion and FAX Menu and then specify the de sired settings For details on the settings available on the Quality Reduc tion screen refer to Specifying the transmission set tin...

Страница 46: ...ing the docu ment refer to Feeding the docu ment on page 2 4 5 Press the Start key Scanning of the document begins and then the fax is sent 2 Note To stop the transmission press the Stop key For detai...

Страница 47: ...ents that are bound together for example with paper clips or staples 0 Do not load more than 80 sheets or so many sheets that the top of the stack is higher than the mark otherwise a document misfeed...

Страница 48: ...e light that may shine through the original glass Although the light that shines through the original glass is bright it is not a laser beam and therefore is not as dangerous 0 The size of the followi...

Страница 49: ...ace down onto the original glass Load the document pages so that the top of the document is to ward the back or the left side of the machine 3 Align the document with the mark in the back left corner...

Страница 50: ...The first page of the document is scanned 6 Position the second page of the document on the original glass touch Scan Next Page and then press the Start key The second page of the document is scanned...

Страница 51: ...ss the Start key To stop the transmission press the Stop key For details refer to Stopping the transmission on page 2 36 The fax transmission begins 2 Note If the fax could not be sent a transmission...

Страница 52: ...transmission settings according to the document to be faxed To specify the transmission settings 1 Press the Fax Scan key to display the Fax mode screen 2 Touch Quality Reduc tion 3 Touch the button Q...

Страница 53: ...ay be sent with a decreased image quality depending on the quality of the recipient s fax machine or on whether the document size is larger than the paper loaded in the recipient s fax machine If a fa...

Страница 54: ...ct the appropriate Density setting according to your document Five settings are available Each time Dark is touched the density is darkened by one level Each time Light is touched the density is light...

Страница 55: ...or Original Size Set Reduction Touch Auto Reduction to send the fax automatically adjusted according to the size of paper loaded in the recipient s fax machine Touch No Reduction to send the fax at it...

Страница 56: ...per loaded in the recipient s fax machine 2 Note The factory default setting is Auto Reduction The document may be printed at a reduced size after it is received de pending on the recipient s fax mach...

Страница 57: ...d by the dotted line is faxed Checking the settings The currently specified settings and the selected recipient can be checked from the Check Job Details screen 1 Press the Fax Scan key to display the...

Страница 58: ...at the fax number was directly typed in Delete Touch this button to delete the selected recipient Detail Touch this button to check the transmission mode of the selected re cipient Next Destination To...

Страница 59: ...The settings specified from the FAX Menu screen can be checked If a setting has been specified the button appears selected Touch a button to cancel or change the setting Detail For details on the set...

Страница 60: ...s on page 2 9 For details on the settings available on the FAX Menu screen refer to Useful transmission functions on page 6 2 2 Touch Direct Input 3 Use the keypad to type in the fax number for the re...

Страница 61: ...six second pause 4 Load the document 5 Press the Start key Scanning of the document begins and then the fax is sent If multiple recipients were selected the Dest tab of the Check Job De tails screen...

Страница 62: ...esired touch Quality Reduction or FAX Menu and then specify the desired settings For details on the settings available on the Quality Reduction screen refer to Specifying the transmis sion settings on...

Страница 63: ...dialed simply by pressing the program button If transmission settings such as the document type and 2in1 transmission have been registered with a program button the fax can be sent simply by pressing...

Страница 64: ...an incorrect recipi ent was selected touch the button again to deselect it The Check Job Details screen appears so the settings can be checked Why can t I select a program button If a recipient has a...

Страница 65: ...s For details on the software switch settings refer to Specifying software switch settings machine functions on page 10 67 Using the Search screen From the Search screen a programmed one touch dial bu...

Страница 66: ...ouch Keys is touched the Search One Touch Keys screen appears The Search One Touch Keys screen appears 3 Type in the name of the programmed one touch button and then touch Search The corresponding one...

Страница 67: ...67 Specifying multiple recipients broadcast transmission A fax can be sent to multiple recipients at the same time This is called a broadcast transmission The following procedure describes how to spe...

Страница 68: ...screen on page 2 22 Why can t I select a program button If a recipient has already been specified for example with a one touch dial button or by directly entering the fax number a program button canno...

Страница 69: ...t Settings on page 10 48 If software switch settings were specified to limit dialing a fax cannot be sent by directly typing in the fax number For details on the software switch settings refer to Spec...

Страница 70: ...or to display a dif ferent screen Destinations can be deleted or added Indicates that the recipient was selected using the one touch dial buttons Indicates that the fax number was directly typed in De...

Страница 71: ...pecial character is specified bit 4 of mode 200 is set to 1 touch ing S twice after entering the telephone number to add the special char acter SS cancels the checked receiver transmission operation F...

Страница 72: ...n programming one touch dial buttons refer to Registering specifying settings on page 9 2 For details on the software switch settings for checked receiver transmis sions and the number of digits that...

Страница 73: ...the recipient and then touch S To temporarily cancel the checked receiver transmission operation when the software switch settings are specified to automatically perform the operation bit 4 of mode 20...

Страница 74: ...hone receiver A dial tone can be heard 4 Touch One Touch or Direct Input and then specify the recipient The recipient is dialed so you can talk to them I heard a beep but why can t I talk to the recip...

Страница 75: ...l buttons the recipient can be specified by combining the two numbers To send a fax using chain dialing 1 Press the Fax Scan key to display the Fax mode screen 2 Touch Chain Dial Chain Dial is highlig...

Страница 76: ...art key Scanning of the document begins and then the fax is sent 2 Note If software switch settings were specified to limit dialing chain dialing cannot be used For details on the software switch sett...

Страница 77: ...ame full If many documents are stored in the memory Memory Free is nearly 0 it may not be possible to send the fax In addition if the document contains many pages or if the data is large such as when...

Страница 78: ...he number of rings RX Functions on page 10 44 Software switch settings can be specified to select whether or not the first page of the image is added to the results report For details on the software...

Страница 79: ...are called queued jobs When an operation is stopped the stored job is deleted To stop a job press the Stop key and then select the operation to be stopped To stop sending a fax 1 Press the Stop key T...

Страница 80: ...ists the order for up to 8 documents such as copies re ceived faxes reports and printouts that are being printed or are queued to be printed Print Lists the print status of copies and printouts Type L...

Страница 81: ...on press the Stop key For details refer to Stopping the transmission on page 2 36 3 Touch Type to view the list of fax jobs Touch and to display a different screen If Interim Rep ap pears touch Interi...

Страница 82: ...b touch RX Doc to view re ceived fax jobs Touch and to display a different screen If Delete appears touch Delete to de lete the fax job wait ing to be printed To delete a queued polling reception job...

Страница 83: ...2 Transmission 2 40 VarioLink 2221 2821 3621 Transmission Chapter 2...

Страница 84: ...3 Reception Chapter 3 Reception...

Страница 85: ...ng machine an ex ternal telephone must be installed Auto reception Fax Priority The fax is automatically received after the specified number of rings Use this setting when the machine is being used wi...

Страница 86: ...number of rings will be produced before the fax is received However if the number of rings is set to 10 or more the recip ient s fax machine may stop the fax before it can be received Auto reception...

Страница 87: ...hine A fax signal can be heard Press the Start key to receive the fax If the call is from a telephone You can talk with the caller After talking with the caller press the Start key to receive the fax...

Страница 88: ...ument is larger The fax is reduced to fit in the paper or it is printed on paper one size larger If the orientation of the fax document and of the paper are different It is automatically rotated 90 th...

Страница 89: ...until it can be printed temporary memory reception Check the error message and then correct the problem for example clear the mis fed paper When the problem is corrected the received document saved i...

Страница 90: ...the received document The information that is printed differs depending on the sender s settings 2 Note Other information such as the document number date and time that the fax was received time requi...

Страница 91: ...ibes how to receive a telephone call when an external telephone is connected To receive a telephone call 1 When the telephone rings pick up the receiver to talk with the caller If a beep or nothing is...

Страница 92: ...4 Troubleshooting Chapter 4 Troubleshooting...

Страница 93: ...nd the fax Is the document too thin or too small Use the original glass to send the fax The document is scanned at an angle Were the adjustable document guides correctly adjusted to the width of the d...

Страница 94: ...e fax number Was the one touch dial button or program button correctly pro grammed Check that the buttons were correctly pro grammed Was the correct telephone line setting selected Check the Dialing M...

Страница 95: ...print quality or empty toner refer to the User s Guide Copy Operations Symptom Cause Remedy The received fax is blank Is there a problem with the tele phone connection or with the caller s fax machin...

Страница 96: ...it Did an alarm appear Follow the instructions that appeared and then cancel the alarm Was the fax sent with an incor rect SUB for the F code If an incorrect SUB is re ceived while a confidential box...

Страница 97: ...r s Guide Copy Operations If any message other than those listed above appears perform the operation described in the message Error message Cause Remedy Original size cannot be detect ed The paper siz...

Страница 98: ...5 Specifications Chapter 5 Specifications...

Страница 99: ...ephone line including fax communication networks PBX line Transmission standard G3 Baud rate 2400 4800 7200 9600 12000 14400 16800 19200 21600 24000 26400 28800 31200 or 33600 bps Transmission time Ap...

Страница 100: ...6 Useful transmission functions Chapter 6 Useful transmission functions...

Страница 101: ...Press the Fax Scan key to display the Fax mode screen 2 Touch FAX Menu 3 Touch the tab for the function that you wish to use 4 Touch the button for the function that you wish to use 5 If another scree...

Страница 102: ...ansmission functions 6 VarioLink 2221 2821 3621 6 3 Useful transmission functions Chapter 6 FAX Menu screens The following scanning and transmission functions are available Set 1 screen Set 2 screen F...

Страница 103: ...n functions 6 4 VarioLink 2221 2821 3621 Useful transmission functions Chapter 6 Net screen Application Detail For details on the function available on the Net screen refer to the User s Guide Network...

Страница 104: ...A document specified as urgent can be given priority and sent even if other documents are queued for transmis sion Timer TX Setting A document can be scanned and stored in the memory to be sent at a s...

Страница 105: ...on source information can be programmed and used to send faxes within the same company by using the department name or to send faxes to a different company by using the company name In addition in ord...

Страница 106: ...e name touch En ter and then touch En ter in the next screen that appears 6 Specify the recipient and then load the docu ment 7 Press the Start key The transmission source information is printed as sh...

Страница 107: ...ngs parameters in Administrator mode For details refer to Specifying transmission settings TX Settings on page 10 31 The settings specified for TSI Selection are reset after each transmis sion The tra...

Страница 108: ...utton For this reason the recipient must be registered with a one touch dial button in advance For details refer to Programming a one touch dial button on page 9 4 Att TSI cannot be specified with rec...

Страница 109: ...print the transmission report 1 Press the Fax Scan key to display the Fax mode screen 2 Touch FAX Menu 3 Touch TX Report on the Set 1 tab 4 Select how to output the report and then touch Enter Default...

Страница 110: ...key Transmission report Result Details of Communications Status OK BUSY The recipient s line is busy The lines are busy NO ANS The recipient could not receive the call The recipient did not answer INT...

Страница 111: ...is selected the document should be loaded into the ADF Transmission is not possible by positioning the document on the original glass 0 2in1 transmission is possible only with Letter or 5 1 2 8 1 2 s...

Страница 112: ...e used together with the 2in1 Stamp and Quick Scan TX functions 1 Press the Fax Scan key to display the Fax mode screen 2 Touch FAX Menu 3 Touch 2 Sided TX on the Set 1 tab 4 Select the binding mar gi...

Страница 113: ...lect the orientation of the document and then touch Enter Auto The long side of the document is automatically set as the binding position 7 Specify the recipient and then load the document 8 Press the...

Страница 114: ...e document the document is reduced when it is transmitted if the recipient s fax machine only uses Letter size paper In this case if the Rotation TX function is selected an Letter size docu ment will...

Страница 115: ...lected can be given priority and sent before the previous fax is sent to the next recipient To send a priority transmission 0 The Priority TX function cannot be selected if multiple recipients have b...

Страница 116: ...mum of 200 documents can be sent with a timer transmission 0 The Timer TX Setting function cannot be used together with the Quick Scan TX and Priority TX functions 1 Press the Fax Scan key to display...

Страница 117: ...21 2821 3621 Useful transmission functions Chapter 6 6 Press the Start key The document is saved in the memory and sent at the specified time 2 Note If the machine is not programmed with the current t...

Страница 118: ...ain To stamp faxed documents 0 In order to use the Stamp function optional stamp unit must be in stalled 0 When the Stamp function is selected the document should be loaded into the ADF Transmission i...

Страница 119: ...t key The document is saved in the memory and sent at the specified time 2 Note The settings specified for the Stamp function are reset after each trans mission Settings for the Stamp function can als...

Страница 120: ...loaded into the ADF Transmission is not possible by positioning the doc ument on the original glass 0 A quick scan transmission cannot be sent while a fax is being sent or re ceived 0 The Quick Scan...

Страница 121: ...ss the Fax Scan key to display the Fax mode screen 2 Touch FAX Menu 3 Touch FAX and then touch Password TX To cancel the func tion touch the but ton again to deselect it Password TX is high lighted 4...

Страница 122: ...nt s fax machine To specify the number of fax copies to be printed 0 A maximum of 99 copies can be specified with the Remote Copy func tion 1 Press the Fax Scan key to display the Fax mode screen 2 To...

Страница 123: ...6 24 VarioLink 2221 2821 3621 Useful transmission functions Chapter 6 2 Note If recipient s fax machine does not allow remote copying because of the F code the Remote Copy function can be set but the...

Страница 124: ...etrieve a document from it polling reception SID PWD Specify when limiting the recipient caller with a password Detail If an F code is specified by directly typing it in only one transmission with the...

Страница 125: ...n a bulletin board refer to Retrieving documents from bulletin boards Retrieve function on page 7 3 Remote copying The sender can specify the number of fax copies to be printed by the recip ient s fax...

Страница 126: ...idential box Sending a document to a confiden tial box on the recipient s fax machine is called a confidential transmission and receiving a document in this machine s confidential box is called confi...

Страница 127: ...ecipient If one touch dial buttons are programmed with F codes the appropriate F code can quickly be transmitted to the recipient If an F code password is required specify a setting for F CODE SID PWD...

Страница 128: ...eve the document Detail In order to receive an F code confidential document the confidential boxes must be registered in advance For details refer to Registering confidential boxes on page 9 32 For de...

Страница 129: ...anyone with ac cess to the password To register a document on a bulletin board 0 A maximum of 10 bulletin boards can be set up 0 One document can be registered with each bulletin board If a new doc um...

Страница 130: ...s 6 VarioLink 2221 2821 3621 6 31 Useful transmission functions Chapter 6 5 Specify the document type and then touch Next 6 Specify the density and then touch Next 7 Specify the zoom setting and docum...

Страница 131: ...ment type and den sity 3 In the SUB type in the F code for the bulletin board where the docu ment is to be registered In order to register a document on a bulletin board the bulletin board must been s...

Страница 132: ...If a document is already registered on the specified bulletin board it is replaced with the sent document A document cannot be registered from a fax machine that cannot use F code functions For detai...

Страница 133: ...on Driver CD ROM Vol 1 For details on performing the PC FAX transmission opera tion refer to the User s Guide Fax Driver Operations To perform a PC FAX transmission operation a network connection must...

Страница 134: ...7 Useful reception functions Chapter 7 Useful reception functions...

Страница 135: ...nes programmed with the same transmis sion password registered on this machine Transmission may not be pos sible depending on the sender s fax machine Detail The sender and the recipient must specify...

Страница 136: ...k with the sender for the F code registered with each bulletin board If the bulletin board on the sender s fax machine is protected with a pass word the F code password will also be required To retrie...

Страница 137: ...nder Continue with step 11 If the number is to be typed in directly type in the fax number of the sender Continue with step 6 6 On the screen for direct ly entering the fax number touch F CODE 7 Touch...

Страница 138: ...s at the specified time 2 Note For details on putting a document on a bulletin board refer to Register ing a document on a bulletin board on page 6 30 The procedure differs when retrieving a document...

Страница 139: ...idential boxes Detail In order to receive a confidential document the confidential boxes must be registered in advance For details refer to Registering confidential boxes on page 9 32 For details on t...

Страница 140: ...ouch the button for the desired confidential box If a password has been specified for the confidential box the screen for enter ing the password ap pears when the button for the confi dential box is t...

Страница 141: ...7 Useful reception functions 7 8 VarioLink 2221 2821 3621 Useful reception functions Chapter 7...

Страница 142: ...8 Polling Chapter 8 Polling...

Страница 143: ...s sent when requested by the recipient When the Polling TX function is selected the document is stored in the polling transmission box and is sent when a polling request is received from the recipient...

Страница 144: ...Chapter 8 5 Specify the density and then touch Next 6 Specify the zoom setting and document size and then touch Next 7 Specify the desired transmission functions 8 Press the Start key The document is...

Страница 145: ...l polling transmission cannot be performed With polling transmission the recipient incurs the cost of the call Only one document can be specified for polling transmission If a docu ment has already be...

Страница 146: ...available on a fax information service With polling reception the time that the fax is re ceived can be specified By specifying a reception time during discounted calling times such as late at night t...

Страница 147: ...time Touch Hour or Minute and then use the keypad to type in the desired time 8 Press the Start key A confirmation message appears and then the reception begins at the specified time 2 Note With polli...

Страница 148: ...9 Registering specifying settings Chapter 9 Registering specifying settings...

Страница 149: ...specifying settings Chapter 9 9 Registering specifying settings 9 1 Displaying the FAX Registration screen To display the FAX Registration screen The following procedure describes how to display the F...

Страница 150: ...strator FAX does not appear in the User Set ting screen In this case destination can only be registered edited and deleted in Administrator mode For details on the software switch set tings refer to S...

Страница 151: ...y in the control panel after returning to the standby screen initial screen Programming a one touch dial button with a fax number When registering recipients classify them in indexes to allow the desi...

Страница 152: ...l button A screen appears allow ing you to enter the name that will appear on the button 6 Type in the recipient name that will appear on the one touch button and then touch Next A maximum of 12 chara...

Страница 153: ...e telephone number after the six second pause If the fax still cannot be sent use the Quick Scan TX function To specify that the remainder of the transmission is for pulse dial ing touch Tone T appear...

Страница 154: ...an be specified by pressing key then en tering the one touch dial button number between 000 and 539 10 Touch Enter in each screen until the standby screen initial screen ap pears 2 Note If One Touch t...

Страница 155: ...the screen for entering the number appears For details refer to Programming a one touch dial button with a fax number on page 9 4 2 Use the keypad to type in the telephone number of the recipient and...

Страница 156: ...settings Chapter 9 5 Touch Enter 6 Touch Next 7 Check the information to be registered and then touch Enter To change a setting touch the button for the setting to be changed and then specify the new...

Страница 157: ...efer to Programming a one touch dial button with a fax number on page 9 4 2 Use the keypad to type in the telephone number of the recipient and then touch Speed 3 Touch or to select the desired transm...

Страница 158: ...cting a one touch dial button ap pears For details refer to Programming a one touch dial button with a fax number on page 9 4 2 Touch the one touch dial button whose settings are to be changed A confi...

Страница 159: ...of the procedure for registering a one touch dial button until the screen for selecting a one touch dial button ap pears For details refer to Programming a one touch dial button with a fax number on p...

Страница 160: ...ination can be regis tered with the one touch dial button in case the transmission to the main destination failed 1 Perform steps 1 through 4 of the procedure for registering a one touch dial button u...

Страница 161: ...dary destination information and then touch Enter If a secondary desti nation is already reg istered check the settings that appear and then touch Change Settings or Delete If the secondary des tinati...

Страница 162: ...California and New York to allow the desired one touch dial button to be found more easily 2 Reminder If the Utility Counter key was pressed to register items and specify set tings be sure to press t...

Страница 163: ...Enter A maximum of 8 characters can be entered 7 Touch Enter in each screen until the standby screen initial screen ap pears 2 Note If software switch settings were specified to limit use of the FAX R...

Страница 164: ...ering an index button until the screen for selecting an index button appears For details refer to To register an index on page 9 15 2 Touch the index button to be changed A screen appears allow ing yo...

Страница 165: ...ting TSI TX Report Remote Copy Pass word TX 2in1 2 Sided TX Rotation TX and Stamp functions can be registered with a program Batch program A program for sending multiple documents at a specified time...

Страница 166: ...ttings Chapter 9 4 Touch FAX Program 5 Touch the one touch dial button to be registered A screen appears allow ing you to enter the name that will appear on the button 6 Type in the name that will app...

Страница 167: ...ecipient Touch One Touch or Search and search for the de sired one touch dial button to specify the recipient and then touch Enter When registering a program for broad cast transmission specify all re...

Страница 168: ...screen refer to Useful transmission functions on page 6 2 12 Check the information to be registered and then touch Enter To change a setting touch the button for the setting to be changed and then sp...

Страница 169: ...for selecting a program type appears For details refer to Registering a transmission program on page 9 18 2 Touch Batch and then touch Next 3 Specify the recipient Touch One Touch or Search and searc...

Страница 170: ...en specify the desired settings For details on the set tings available on the Quality screen refer to Specifying the transmission settings on page 2 9 For details on the settings available on the Menu...

Страница 171: ...e for registering a transmis sion program until the screen for selecting a program type appears For details refer to Registering a transmission program on page 9 18 2 Touch Polling RX and then touch N...

Страница 172: ...h the button for the setting to be specified and then use the keypad to type in the desired setting 7 Touch Enter 8 Check the information to be registered and then touch Enter To change a setting touc...

Страница 173: ...Registering a transmission program on page 9 18 2 Touch the one touch dial button whose settings are to be changed A confirmation screen appears showing the specified settings 3 Touch the button for...

Страница 174: ...tin board Detail Specify an F code for each bulletin board If a password is to be specified for the bulletin board also specify an F code password For details refer to F codes on page 6 25 2 Reminder...

Страница 175: ...28 VarioLink 2221 2821 3621 Registering specifying settings Chapter 9 5 Touch the button for the number of the bulletin board to be set up 6 Touch Title 7 Type in the title and then touch Enter A maxi...

Страница 176: ...r a different bulletin board or for a confidential box 10 If desired touch F CODE Password and then type in password Register a password for each bulletin board A maximum of 20 characters 0through 9 a...

Страница 177: ...etin board from another fax machine is regulated with a password 13 Touch Remote Output Check 14 Touch either ON or OFF to specify a setting for Remote Output Check and then touch Enter If ON was sele...

Страница 178: ...ears 2 Note If software switch settings were specified to limit use of the FAX Regis tration screen to the administrator FAX does not appear in the User Set ting screen In this case destination can on...

Страница 179: ...for each confidential box If a password is to be spec ified for the confidential box also specify an F code password For de tails refer to F codes on page 6 25 2 Reminder If the Utility Counter key wa...

Страница 180: ...821 3621 9 33 Registering specifying settings Chapter 9 5 Touch the button for the confidential box to be registered 6 Touch Confidential User Box Name 7 Type in Confidential User Box Name and then to...

Страница 181: ...de for a different bulletin board for a confidential box for a users box or for document man agement 10 If desired touch F CODE Password and then type in password Register a password for each confiden...

Страница 182: ...egulated with a password 13 Check the information to be registered and then touch Enter To change a setting touch the button for the setting to be changed and then specify the new set ting 14 Touch En...

Страница 183: ...9 Registering specifying settings 9 36 VarioLink 2221 2821 3621 Registering specifying settings Chapter 9...

Страница 184: ...10 Utility mode Chapter 10 Utility mode...

Страница 185: ...e specified settings Buttons marked with 1 may not appear depending on the specified set tings or whether specific options are installed For details on buttons marked with 2 refer to the User s Guide...

Страница 186: ...Duplex Auto Paper Auto Zoom Priority Tray Special Paper Setting Zoom Ratio for Combine Booklets 3 6 Low Power Mode Sleep Mode LCD Back Light OFF Auto Reset Auto Reset when Accountischanged 4 6 4in1 Co...

Страница 187: ...itorSound 1 p 10 14 Job Complete Beep Panel Cleaning Toner Supply Memory RX ON OFF p 10 40 POP3 RX 2 Admin Management 5 Admin 1 Initial Setting Date Time Setting Date Time Setting LanguageforCommuni c...

Страница 188: ...Track Setting 1 Account Data TX Settings p 10 31 Quality Mode Default Quality Default Density Communica tion Mode Comm Menu TX TSI TX Time Infor mation Rotation TX TSI Selection 2 sided TX RX Settings...

Страница 189: ...ame p 10 63 Network Board Set DNS Settings Machine Name SMTP Settings SMTP Server Address E Mail Address POP3 Settings POP3 Server Address POP3 User Name POP3 Pass word Auto RX Check Priority Com pres...

Страница 190: ...Set ting 2 IP Relay Set tings IP Relay Station Registration Secure Print Waiting Relay Result Port Printer Setting 3 Timeout Software SW p 10 67 No Matching Paper in Tray Setting Ping 2 Security Sett...

Страница 191: ...t Printer Setting 3 MFP Set Memory Recall Hold Time OverwriteA4 Letter Document Hold Time PostScriptError Report Default Set Basic Tray Paper Size Original Direc tion Print Method of Sets Font Font Sy...

Страница 192: ...describes how to display the User s Choice screens and specify their settings 2 Reminder If the Utility Counter key was pressed to register items and specify set tings be sure to press the Reset key i...

Страница 193: ...each screen until the standby screen appears Output Tray Settings Tab Parameter Description Default Setting 5 6 Output Tray Settings Faxes Prints Port 1 Select the exit tray for data received at the...

Страница 194: ...1 output tray 1 appears when a finisher is installed and 2 output tray 2 appears when the job separator is installed Default Screen Tab Parameter Description Default Setting 6 6 Default Screen Defaul...

Страница 195: ...ne touch dial buttons can be reg istered per screen to give a total of 540 but tons p 9 4 Index The names of indexes on the One Touch screen can be registered For convenience classify the one touch di...

Страница 196: ...es how to display the User Management screen and specify its settings 2 Reminder If the Utility Counter key was pressed to register items and specify set tings be sure to press the Reset key in the co...

Страница 197: ...he Line Monitor Sound and the Job Complete Beep parameters Memory RX ON OFF Parameter Description Default Setting Line Monitor Sound Specify the volume between 0 and 5 of the sound produced when a tra...

Страница 198: ...ess the Reset key in the control panel after returning to the standby screen initial screen To display the Administrator Management screen 1 Press the Utility Counter key The Utility Counter screen ap...

Страница 199: ...ars If Enhance Security is set to ON or if access locks are specified with the soft ware switch settings in correctly entering the password three times locks the machine so that no operation can be pe...

Страница 200: ...machine control panel This allows the receiver to easily check that the fax was sent from this machine Admin Set Restrict One Touch Editing Select whether or not one touch dial but tons can be regist...

Страница 201: ...anagement 2 screen Parameter Description Network Settings Basic Settings Self Domain Name Specify the domain name of this unit Scanner Settings Gateway TX Select whether to permit or prohibit gateway...

Страница 202: ...smis sion source name Language for Communication parameter The language used for the transmission source name and for the reports can be specified To specify the language for reports and the transmiss...

Страница 203: ...Chapter 10 4 Select the language and then touch Enter Why are there some languages that can not be selected Depending on the re port to be printed some languages cannot be selected 5 Touch Enter in e...

Страница 204: ...ote The machine s telephone number may appear in recipient s reports We recommend that the area code also be registered so that the number can easily be recognized by the recipient To register the tel...

Страница 205: ...10 4 Touch Self Telephone 5 Use the keypad to type in the telephone number of the machine and then touch Enter A maximum of 20 digits can be entered for the telephone number To register a country code...

Страница 206: ...PBX private branch exchange is used fax transmission may not be completed correctly Select when using a general subscriber line through a PBX private branch exchange 8 If Extension was se lected type...

Страница 207: ...sing a push button line 12 Check the information to be registered and then touch Enter To change a setting touch the button for the setting to be changed and then specify the new setting 13 Touch Ente...

Страница 208: ...transmission source names can be registered a different trans mission source name can be used for different recipients or for different accounts A maximum of 40 characters can be entered for the trans...

Страница 209: ...4 Select the number where you wish to register the transmission source 5 Type in the transmission source name and then touch Enter 6 Check the information to be registered and then touch Enter 7 Touch...

Страница 210: ...for mation will appear in the recipient s reports and machine control panel al lowing the receiver to easily check where the fax was sent from 2 Note Depending on the recipient s fax machine the machi...

Страница 211: ...ID for the ma chine and then touch Enter A maximum of 12 characters can be entered for the ma chine s ID 5 Touch Enter in each screen until the standby screen initial screen ap pears 2 Note The regis...

Страница 212: ...ine can be set to limit the users allowed to register and change one touch dial buttons To prevent changes to one touch dial buttons 1 After entering Administrator mode touch Admin 1 2 Touch Admin Set...

Страница 213: ...Touch Enter in each screen until the standby screen initial screen ap pears 2 Note Restrict One Touch Editing prevents changes from the User Setting screen One touch dial buttons can be registered and...

Страница 214: ...communication mode that is selected when an operation is finished Comm Menu TX Select the transmission method Memory TX Sends the data after the entire document is scanned Quick Scan TX Sends the doc...

Страница 215: ...specify Quality Mode settings 1 After entering Administrator mode touch Admin 1 2 Touch TX Settings 3 Touch Quality Mode 4 Touch the button for the setting to be specified and then touch Enter After...

Страница 216: ...nsity that is given priority After touching Com munication Mode select the transmis sion mode that is giv en priority 5 Touch Enter 6 Touch Enter in each screen until the standby screen initial screen...

Страница 217: ...After entering Administrator mode touch Admin 1 2 Touch TX Settings 3 Touch Comm Menu 4 Touch the button for the setting to be specified and then touch Enter After touching TX select whether the docum...

Страница 218: ...e transmission source information Touch TSI TSI Se lection to select the transmission source name to be printed After touching Rota tion TX select whether or not a ro tation transmission will be perfo...

Страница 219: ...10 Utility mode 10 36 VarioLink 2221 2821 3621 Utility mode Chapter 10 5 Touch Enter 6 Touch Enter in each screen until the standby screen initial screen ap pears...

Страница 220: ...specified for the following 2 Note For details on entering a password to print the fax refer to Printing man ually on page 10 40 Specifying the Memory Lock Time parameter 1 After entering Administrat...

Страница 221: ...ode Chapter 10 3 Touch Memory RX Time Setting 4 Touch Memory Lock Time 5 Touch the button for the setting to be specified and then touch Enter To cancel the param eter touch OFF 6 Touch Enter in each...

Страница 222: ...nk 2221 2821 3621 10 39 Utility mode Chapter 10 Specifying the Memory Lock Password parameter 1 After entering Administrator mode touch Admin 1 2 Touch RX Settings 3 Touch Memory RX Time Setting 4 Tou...

Страница 223: ...d to type in the four digit password 6 Touch Confirm New Password type in the password again and then touch Enter 7 Touch Enter in each screen until the standby screen initial screen ap pears Printing...

Страница 224: ...print management password was specified use the keypad to type it in and then touch En ter 5 Touch Lock OFF and then touch Enter To stop printing touch Lock ON and then touch Enter To restart printing...

Страница 225: ...nts in a confidential box without deleting the confidential box delete the document from the Doc tab of the Job List screen For details refer to Checking transmission re sults Job List on page 2 37 2...

Страница 226: ...ode Chapter 10 4 Select the confidential box to be deleted 5 Touch Yes 6 When the screen shown in step 3 appears check that the confidential box was deleted and then touch Enter 7 Touch Enter in each...

Страница 227: ...fying the reception mode and the number of rings RX Functions Specify how a fax is received and the number of rings until the call is auto matically answered To specify RX Functions settings 1 After e...

Страница 228: ...ct this set ting to specify auto matic reception Manual Select this setting to specify manual reception To specify the number of rings Numbers of RX Call Rings Type in the number of rings until the ca...

Страница 229: ...t s machine match This section describes how to specify the communication password for a pass word transmission Detail Use a communication password for password transmissions and pass word receptions...

Страница 230: ...t communication pass word and then touch Next The password appears as 6 Touch New Password type in the password and then touch Enter 7 Touch Confirm New Password type in the password again and then to...

Страница 231: ...For details on specifying the e mail address of the administrator refer to Administrator Management 1 screen on page 10 17 To specify the result report printing conditions TX Report 1 After entering A...

Страница 232: ...X Report 4 Specify the desired set tings and then touch Enter 5 Touch Enter in each screen until the standby screen initial screen ap pears To specify the activity report printing conditions Activity...

Страница 233: ...de 10 50 VarioLink 2221 2821 3621 Utility mode Chapter 10 3 Touch Activity Report 4 Specify the desired set ting and then touch En ter 5 Touch Enter in each screen until the standby screen initial scr...

Страница 234: ...he administrator in order to manage documents sent from this machine Specify a forwarding destination with a one touch dial button The for warding destination must be registered with a one touch butto...

Страница 235: ...ation and then touch Enter To specify a forward ing destination with a one touch dial but ton touch One Touch specify the recipient and then touch Enter To search for a one touch dial button touch Sea...

Страница 236: ...67 To specify the procedure performed with documents received on each line This machine can be set to perform a specific procedure such as printing or forwarding the received document for each line w...

Страница 237: ...rator mode touch Admin 1 2 Touch Document Man agement 3 Touch RX Document 4 Touch Port If software switch settings were speci fied to block faxes received from send ers other than those specified only...

Страница 238: ...tch settings were specified to block faxes received from senders other than those specified only the setting for Net work can be specified For details on the software switch settings refer to Specifyi...

Страница 239: ...set to perform a specific operation when a document is received with an F code 2 Note Up to 10 F codes can be specified Settings can be specified for the following Parameter Description F CODE Specify...

Страница 240: ...1 2821 3621 10 57 Utility mode Chapter 10 To specify the procedure performed with documents received with an F code 1 After entering Administrator mode touch Admin 1 2 Touch Document Man agement 3 Tou...

Страница 241: ...10 Utility mode 10 58 VarioLink 2221 2821 3621 Utility mode Chapter 10 5 Touch the button to be programmed 6 Touch F CODE 7 Specify settings for F CODE F CODE Pass word and Remote In put Check...

Страница 242: ...uch Enter 9 If RX Doc Settings was set to Forward specify a destination To add a new for warding destination touch Next Destina tion To view the details of the forwarding desti nation select the desti...

Страница 243: ...to YES select the operation that is performed with the received document Print Select this setting to print the document Forward Select this setting to forward the data to the speci fied recipient Up...

Страница 244: ...821 3621 10 61 Utility mode Chapter 10 To specify the procedure performed with other received documents 1 After entering Administrator mode touch Admin 1 2 Touch Document Man agement 3 Touch RX Docume...

Страница 245: ...ouch Enter 7 If RX Doc Settings was set to Forward specify a destination To add a new for warding destination touch Next Destina tion To view the details of the forwarding desti nation select the dest...

Страница 246: ...e specified To specify the self registered domain name 0 When specifying a self registered domain name specify the DNS set tings For details on specifying the DNS setting refer to the User s Guide Net...

Страница 247: ...10 Utility mode 10 64 VarioLink 2221 2821 3621 Utility mode Chapter 10 4 Touch Self Domain Name 5 Type in the domain name for machine and then touch Enter...

Страница 248: ...ons If this machine is to be used as a relay machine in IP relay operations permit gateway transmissions Detail For details on IP relay operations refer to the User s Guide Advanced Scan Operations To...

Страница 249: ...hen touch Enter Allow Select this setting if this ma chine is to be used as a relay machine in IP relay operations Restrict Select this setting if this machine is not to be used as a re lay machine in...

Страница 250: ...s are shown below Parameter Description Mode Selection The parameter to be specified is expressed as a three digit number Use the keypad to type in the value Bit Selection The bits are the eight numbe...

Страница 251: ...0000 0111 07 8 0000 1000 08 9 0000 1001 09 10 0000 1010 0A 11 0000 1011 0B 12 0000 1100 0C 13 0000 1101 0D 14 0000 1110 0E 15 0000 1111 0F 16 0001 0000 10 17 0001 0001 11 18 0001 0010 12 19 0001 0011...

Страница 252: ...touch Bit Selection touch or to move the cursor to the bit to be changed use the keypad to specify the bit and then touch Enter To specify the hex value touch HEX Selection use the keypad or touch A...

Страница 253: ...mode Chapter 10 2 Reminder When turning the machine off then on again with the main power switch wait about 10 seconds to turn the machine on after turning it off The ma chine may not operate correctl...

Страница 254: ...age Refer ence 7 Specifies whether to return to the setting for applying or not applying the stored sent stamp when an operation is fin ished 0 Does not stamp p 6 19 1 Stamps 6 Specifies the posi tion...

Страница 255: ...oduction of this unit the settings in the shaded cells were se lected The numbers on the right side indicate the page numbers with de scriptions for the corresponding function Bit 7 6 5 4 3 2 1 0 Sett...

Страница 256: ...the shaded cells were se lected The numbers on the right side indicate the page numbers with de scriptions for the corresponding function Bit 7 6 5 4 3 2 1 0 Setting 1 0 1 0 1 0 0 0 HEX A8 Bit Descrip...

Страница 257: ...onding function Bit 7 6 5 4 3 2 1 0 Setting 0 0 0 1 0 1 1 0 HEX 16 Bit Description Setting Description Page Refer ence 7 6 5 4 0001 Do not change these bits when specifying settings for this function...

Страница 258: ...rs with de scriptions for the corresponding function Available when optional fax multi line is used Bit 7 6 5 4 3 2 1 0 Setting 0 0 1 1 0 0 1 0 HEX 32 Bit Description Setting Description Page Refer en...

Страница 259: ...n Setting Description Page Refer ence 7 6 5 When the received document is longer than the printable area of the paper if the excess is shorter than the length specified here it is discarded If it is l...

Страница 260: ...uced to fit within the paper Specify the maxi mum of this reduction ratio Available only if bit 1 is set to 0 while printing received documents For example if 90 is set the document is reduced with in...

Страница 261: ...en printing received documents 0 Paper priority method determined by whether or not there is paper p 3 5 1 Tray paper method de termined by the tray pa per size setting or the previous paper informa t...

Страница 262: ...h de scriptions for the corresponding function Bit 7 6 5 4 3 2 1 0 Setting 0 0 0 0 0 0 0 1 HEX 01 Bit Description Setting Description Page Refer ence 7 6 5 4 3 2 000000 Do not change these bits when s...

Страница 263: ...the right side indicate the page numbers with de scriptions for the corresponding function Bit 7 6 5 4 3 2 1 0 Setting 0 1 0 0 0 0 0 0 HEX 40 Bit Description Setting Description Page Refer ence 7 0 D...

Страница 264: ...th de scriptions for the corresponding function 1 Prohibited when bit 6 of software switch setting mode 477 is set so that the settings can only be specified in Administrator mode Bit 7 6 5 4 3 2 1 0...

Страница 265: ...the shaded cells were se lected The numbers on the right side indicate the page numbers with de scriptions for the corresponding function Bit 7 6 5 4 3 2 1 0 Setting 1 1 1 1 1 0 0 0 HEX F8 Bit Descri...

Страница 266: ...e se lected The numbers on the right side indicate the page numbers with de scriptions for the corresponding function Bit 7 6 5 4 3 2 1 0 Setting 0 1 1 0 0 0 1 1 HEX 63 Bit Description Setting Descrip...

Страница 267: ...med if a remote copy fax is received Bit 7 6 5 4 3 2 1 0 Setting 1 0 1 1 0 0 0 1 HEX B1 Bit Description Setting Description Page Refer ence 7 1 Do not change this bit when specifying settings for this...

Страница 268: ...etting Description Page Refer ence 7 Specifies whether or not the 1st tray can be selected when printing received faxes 0 Cannot be selected 2 p 3 5 1 Can be selected 6 Specifies whether or not the 2n...

Страница 269: ...enabled only when 1 transmit is specified Bit 7 6 5 4 3 2 1 0 Setting 1 1 0 1 0 0 0 0 HEX D0 Bit Description Setting Description Page Refer ence 7 Specifies whether a received document is forwarded t...

Страница 270: ...he called number does not contain special characters for a checked re ceiver transmission 0 Does not perform a checked receiver trans mission p 2 28 1 Performs a checked re ceiver transmission 3 2 1 0...

Страница 271: ...son is performed accord ing to the setting for the number of digits compared in the CSI signal With a 10 digit called number digit 6 from the end is compared When the recipient s telephone number has...

Страница 272: ...1 time 00010 2 times 00011 3 times 00100 4 times 00101 5 times 00110 6 times 00111 7 times 01000 8 times 01001 9 times 01010 10 times 01011 11 times 01100 12 times 01101 13 times 01110 14 times 01111...

Страница 273: ...During the production of this unit the settings in the shaded cells were se lected The numbers on the right side indicate the page numbers with de scriptions for the corresponding function Bit 7 6 5 4...

Страница 274: ...00 Do not change these bits when specifying settings for this function Bit Description Setting Description Page Refer ence Bit 7 6 5 4 3 2 1 0 Setting 1 1 0 1 0 0 0 0 HEX D0 Bit Description Setting De...

Страница 275: ...Description Setting Description Page Refer ence 7 1 Do not change this bit when specifying settings for this function 6 Specifies the valid range of administra tor passwords Regardless of the setting...

Страница 276: ...rs on the right side indicate the page numbers with de scriptions for the corresponding function Bit 7 6 5 4 3 2 1 0 Setting 0 0 0 0 0 0 0 0 HEX 00 Bit Description Setting Description Page Refer ence...

Страница 277: ...ed Settings at time of purchase Specifying the setting During the production of this unit the settings in the shaded cells were se lected The numbers on the right side indicate the page numbers with d...

Страница 278: ...lly be displayed Settings at time of purchase Specifying the setting During the production of this unit the settings in the shaded cells were se lected The numbers on the right side indicate the page...

Страница 279: ...opera tion is prohibited 0 Permitted 1 Prohibited 3 Specifies whether or not the use of the Scan to E Mail oper ation is prohibited 0 Permitted 1 Prohibited 2 Specifies whether or not the use of the I...

Страница 280: ...rohibited communication mode has been specified If all communication modes are prohibited modes 475 to 477 some screens such as those for specifying transmission settings may not nor mally be displaye...

Страница 281: ...nput tab the recipient is displayed even if 1 not displayed is selected 5 Specifies whether or not only recipient names are displayed and the fax number or address is not displayed in reports and Job...

Страница 282: ...ng During the production of this unit the settings in the shaded cells were se lected The numbers on the right side indicate the page numbers with de scriptions for the corresponding function Bit 7 6...

Страница 283: ...nction 2 Reminder Do not specify settings for mode 479 other than those described in Specifying the setting Detail If user authentication is limited to Scan functions touch Account User Auth in the Ad...

Страница 284: ...11 Specifying settings using Web Connection Chapter 11 Specifying settings using Web Connection...

Страница 285: ...r mode which can be accessed by all users and an Administrator mode which can only be accessed with the required administrator access code The following settings can be specified in each mode Fax Scan...

Страница 286: ...or address that is added at the edge of the page printed by the recipient Registers this transmission source name TX Settings Specifies each default value at transmission RX Settings Specifies the tim...

Страница 287: ...machine has been set so that TCP IP use is prohibited Web Con nection cannot be used Item Operating Environment Network Ethernet TCP IP Computer application program For Windows NT 4 0 Microsoft Intern...

Страница 288: ...wser 1 Start the Web browser 2 In the Address bar type the IP address of this machine and then press the Enter key http IP_address_of_the_machine Example If the IP address of the machine is 192 168 1...

Страница 289: ...e user authentication details refer to User s Guide Copy Opera tions For the user name and password ask the network administrator If Enhance Security is set to ON or if access locks are specified with...

Страница 290: ...User Box tab appears only if the optional hard disk is installed The Fax Scan tab appears only if the optional fax kit is installed If the fax kit is not installed the tab changes to the Scan tab 2 3...

Страница 291: ...e to log on to Administrator mode 0 When logged on to Administrator mode if no operation is performed for 10 minutes a timeout occurs and you will automatically be logged off from Administrator mode 4...

Страница 292: ...Connection 11 VarioLink 2221 2821 3621 11 9 Specifying settings using Web Connection Chapter 11 1 Type in the administrator password and then click Log in The Administrator mode page appears 2 To retu...

Страница 293: ...age may appear even after the utility is accessed again In addition since the machine s control panel remains locked and cannot be used the machine must be restarted In order to avoid this problem dis...

Страница 294: ...ils A name can also be given to the index 2 Note This machine contains 36 indexes and up to 15 one touch registrations and fax programs can be registered in each index The following items can be enter...

Страница 295: ...ttings using Web Connection 11 12 VarioLink 2221 2821 3621 Specifying settings using Web Connection Chapter 11 F Code Password SID PWD Retype F Code Password SID PWD Enter the password for the F code...

Страница 296: ...ck One Touch Key Registration 3 From Index click the index in the center of the frame that is to be named The one touch registrations that are saved in the selected indexes are displayed on the lower...

Страница 297: ...hat are saved in the selected indexes are displayed on the lower half of the screen 4 Click the one touch registrations that are not registered To change the information for a one touch registration c...

Страница 298: ...g used two general subscriber lines can be used Select whether a fax G3 1 or fax G3 2 opera tion is to be performed Certain communication modes may not be available depending on the machine settings F...

Страница 299: ...touch registration cannot per formed the sub destination can be specified as the transmission destina tion 1 Click Sub Address Registration on the screen for entering the one touch registration settin...

Страница 300: ...ter each item and then click Apply For the item details refer to To register with one touch registra tion on page 11 14 To change an F code password that has already been specified touch Change Passwo...

Страница 301: ...hat is selected and then click Apply Original Type Original Type Select the resolution Density Select the density Reduction Select the zoom ratio Auto Reduction Automatically enlarges or reduces to ma...

Страница 302: ...rding to the paper orientation of the receiving machine Priority TX Select whether to send as priority over other jobs Timer Select whether to set the send time Specifies the send time when On is sele...

Страница 303: ...h registrations that are saved in the selected in dexes are displayed on the lower half of the screen 4 Click the one touch registrations that are not registered To change the information registered i...

Страница 304: ...Specifying settings using Web Connection 11 VarioLink 2221 2821 3621 11 21 Specifying settings using Web Connection Chapter 11 5 Enter each item For the item details refer to page 11 18 6 Click Apply...

Страница 305: ...procedure to log on to Administrator mode refer to Log ging on to Administrator mode on page 11 8 2 Click User s Choice 5 3 Select the paper output tray for fax output 4 Click User s Choice 6 5 Speci...

Страница 306: ...the Fax Scan tab For the procedure to log on to Administrator mode refer to Log ging on to Administrator mode on page 11 8 2 Click One Touch Key Registration then Export Item Description Mode 1 Select...

Страница 307: ...11 Specifying settings using Web Connection 11 24 VarioLink 2221 2821 3621 Specifying settings using Web Connection Chapter 11 3 Select the export format and then click Execute 4 Click Save...

Страница 308: ...lso be changed 6 Click Save The exported data is saved in the specified directory To import files The one touch registration data can be imported to this machine from a file on the computer 1 In the A...

Страница 309: ...11 Specifying settings using Web Connection 11 26 VarioLink 2221 2821 3621 Specifying settings using Web Connection Chapter 11 3 Click Browse 4 Select the file to be imported and then click Open...

Страница 310: ...Specifying settings using Web Connection 11 VarioLink 2221 2821 3621 11 27 Specifying settings using Web Connection Chapter 11 5 Click Execute The one touch registered data is imported...

Страница 311: ...for a fax transmission such as the ma chine s telephone number whether or not a private branch exchange is used and the dialing system 1 In the Administrator mode click the Fax Scan tab For the proced...

Страница 312: ...rc es can be registered the names for each destination and track can used sep arately The registered transmission source name can be changed in the same procedure as that of registration To register t...

Страница 313: ...n is complete FAX Menu TX Select the transmission method Memory TX Sends the data after the entire document is scanned Quick Scan TX Sends the document one page at a time TSI Select the transmission s...

Страница 314: ...onnection Chapter 11 To specify the TX settings 1 In the Administrator mode click the Fax Scan tab For the procedure to log on to Administrator mode refer to Log ging on to Administrator mode on page...

Страница 315: ...n modes will not appear in screens displayed in the machine s control panel or in Web Connection pages 2 Note Programmed one touch dial buttons can be used for transmission even if a disabled communic...

Страница 316: ...fer to Printing man ually on page 10 40 Item Description Timer Select whether to print a fax at a specified time without printing when it is received On Prints the received faxes together on the speci...

Страница 317: ...settings using Web Connection Chapter 11 To specify the RX settings 1 In the Administrator mode click the Fax Scan tab For the procedure to log on to Administrator mode refer to Log ging on to Adminis...

Страница 318: ...ption may not be com pleted depending on the sender s fax machine To specify the reception function settings 1 In the Administrator mode click the Fax Scan tab For the procedure to log on to Administr...

Страница 319: ...ction describes how to specify the communication password for a pass word transmission Settings can be specified for the following Detail Use a communication password for password transmissions and pa...

Страница 320: ...n Chapter 11 To specify password communication settings 1 In the Administrator mode click the Fax Scan tab For the procedure to log on to Administrator mode refer to Log ging on to Administrator mode...

Страница 321: ...the password for the F code Remote Input Check To limit viewing depending on the F code password select On RX Doc Set tings Select how the document received with the specified F code is managed Print...

Страница 322: ...1 In the Administrator mode click the Fax Scan tab For the procedure to log on to Administrator mode refer to Log ging on to Administrator mode on page 11 8 2 Click RX Document then F Code Item Descr...

Страница 323: ...1 2821 3621 Specifying settings using Web Connection Chapter 11 3 Click an F code cell If no F code has been registered appears 4 Specify the various settings and then click Apply To change an F code...

Страница 324: ...ument then Port 3 Click a port name G3 If the optional fax multi line is being used two general subscriber lines can be used Specify settings for each port G3 1 port 1 and G3 2 port 2 To specify setti...

Страница 325: ...pecifying settings using Web Connection 11 42 VarioLink 2221 2821 3621 Specifying settings using Web Connection Chapter 11 4 Specify each item and then click Apply For the item details refer to page 1...

Страница 326: ...ecify the processing of other received documents 1 In the Administrator mode click the Fax Scan tab For the procedure to log on to Administrator mode refer to Log ging on to Administrator mode on page...

Страница 327: ...ator refer to System Administrator mode on page 11 22 To specify the report output settings 1 In the Administrator mode click the Fax Scan tab For the procedure to log on to Administrator mode refer t...

Страница 328: ...ifying settings using Web Connection 11 VarioLink 2221 2821 3621 11 45 Specifying settings using Web Connection Chapter 11 3 Specify each item and then click Apply For the item details refer to page 1...

Страница 329: ...ber is used with RAW printing RAW Port Number Specify the RAW port number Enter the port number within the range of 1 to 65535 Self Domain Name Specify the domain name of this machine Port Number Type...

Страница 330: ...turning the machine off then on again with the main power switch wait about 10 seconds to turn the machine on after turning it off The ma chine may not operate correctly if it is turned on immediately...

Страница 331: ...y For the item details refer to page 11 46 4 When the print items are changed turn the power of this machine off then on again 2 Reminder When turning the machine off then on again with the main power...

Страница 332: ...nding Scan to E Mail and Internet faxes For details refer to the User s Guide Network Scanner Operations Other Specify all other related send and receive settings Item Description Activity Report Sele...

Страница 333: ...ter 11 To specify other settings 1 In the Administrator mode click the Network tab For the procedure to log on to Administrator mode refer to Log ging on to Administrator mode on page 11 8 2 Click E M...

Страница 334: ...12 Reports and lists Chapter 12 Reports and lists...

Страница 335: ...result and the transmission volume As a factory default this ma chine is set to automatically output this report after every 50 transmissions The following procedure describes how to manually print t...

Страница 336: ...Reports and lists 12 VarioLink 2221 2821 3621 12 3 Reports and lists Chapter 12 2 Touch Reports 3 Touch TX Report The transmission activity report is printed...

Страница 337: ...Any of the following may be indicated BR Broadcast transmission ECM ECM mode G3 G3 mode 4 Transmission function Shows a symbol for the transmission function that was used C Confidential box transmiss...

Страница 338: ...e was busy NO ANS The recipient could not receive the fax or the call was not answered INTERR The transmission was interrupted F MEM The memory was full NG Transmissions to all recipients failed PT DE...

Страница 339: ...ort The reception report shows the document number starting time of recep tion time required sender mode number of printed pages and the trans mission result Printing the reception activity report 1 P...

Страница 340: ...ted 3 Mode Shows the mode used for the transmission Any of the following may be indicated ECM ECM mode G3 G3 mode 4 Reception function Shows a symbol for the reception function that was used C Confide...

Страница 341: ...ecipient s line was busy NO ANS The recipient could not receive the fax or the call was not answered INTERR The transmission was interrupted F MEM The memory was full NG The transmission failed IMG NG...

Страница 342: ...the registered one touch dial but tons One Touch List The list of recipients registered as one touch dial buttons can be printed Printing the list of one touch dial buttons 1 Press the Utility Coun te...

Страница 343: ...ource name Shows the name and number of the transmission source 2 Report output date Shows the date that the report was printed 3 Communication mode Shows the registered transmission mode Any of the f...

Страница 344: ...s and lists Chapter 12 12 4 Checking the list of fax programs Program List The list of program registered in one touch buttons can be printed Printing the fax program list 1 Press the Utility Coun ter...

Страница 345: ...12 12 VarioLink 2221 2821 3621 Reports and lists Chapter 12 4 Touch the button for the fax program that is to be printed The fax program list is printed Contents of the list The settings for the fax p...

Страница 346: ...tered on the bulletin boards can be printed Detail For details on the bulletin boards refer to Registering a document on a bulletin board on page 6 30 Retrieving documents from bulletin boards Retriev...

Страница 347: ...12 Reports and lists 12 14 VarioLink 2221 2821 3621 Reports and lists Chapter 12 3 Touch Bulletin List The list of bulletin boards is printed...

Страница 348: ...ents of the confidential boxes can be printed Detail For details on the bulletin boards refer to Registering a document on a bulletin board on page 6 30 Retrieving documents from bulletin boards Retri...

Страница 349: ...12 Reports and lists 12 16 VarioLink 2221 2821 3621 Reports and lists Chapter 12 3 Touch Confidential List The list of contents of the confidential boxes is printed...

Страница 350: ...is machine can be printed The settings list can only be printed by the administrator Printing the settings list 1 Press the Utility Counter key and then enter Administrator mode For details on enterin...

Страница 351: ...12 Reports and lists 12 18 VarioLink 2221 2821 3621 Reports and lists Chapter 12 Contents of the list The list of specified settings can be viewed The password appears as...

Страница 352: ...13 Appendix Chapter 13 Appendix...

Страница 353: ...gister one touch recipients The keypad can also be used to type in numbers The following procedure describes how to enter characters in the User Name screen when registering users for user authenticat...

Страница 354: ...touch and to move the cursor to the character to be changed touch Del and then type in the desired letter or number The software switch settings can be used to change how characters are deleted For de...

Страница 355: ...r stamp 2 according to the procedure described below 2 Note The optional stamp unit must be installed in order to use the Stamp function The spare TX maker stamp 2 is replaceable Purchase it from your...

Страница 356: ...21 13 5 Appendix Chapter 13 3 Remove the stamp 4 Install a new stamp Align the pin on the stamp with the notch in the machine and then insert the stamp 5 Return the document guide and misfeed clearing...

Страница 357: ...confidential box is entered Default setting The settings specified when the machine was shipped from the factory Many default settings can be changed from the Utility mode This allows frequently used...

Страница 358: ...cters are registered Original counter Used with the quick scan transmission to send the fax with the number of pages indicated This allows the recipient to easily check if all pages were received With...

Страница 359: ...nning size The function for specifying the scanning size of a document and trans mitting it If the width of the paper in the recipient s fax machine is smaller than that of the transmitted document th...

Страница 360: ...recipient 2 28 10 87 Communication mode 10 31 10 33 Confidential box list 12 15 Confidential box reception 6 27 7 6 Confidential box transmission 6 25 6 27 Confidential boxes 9 32 10 12 10 42 Control...

Страница 361: ...RX call rings 10 45 Number of rings 10 44 O One touch 1 10 2 19 9 4 10 12 11 14 One touch list 12 9 On hook dialing 1 10 Original glass 2 5 Output tray setting 10 10 Outside 10 23 Overseas 2 18 9 6 P...

Страница 362: ...ts 11 4 T TCP IP 11 46 Telephone only 3 2 Time setting 6 17 10 37 10 38 Tone 2 17 9 6 Touch panel 1 5 Transmission 3 5 Transmission job 2 38 Transmission report 10 48 10 49 12 2 Transmission settings...

Страница 363: ...13 Appendix 13 12 VarioLink 2221 2821 3621 Appendix Chapter 13...

Страница 364: ...Printing for Professionals Beyond the Ordinary...

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