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DPCTrack2
Users Manual
7-4
7.2 System Settings Tab
This page (Figure 7.1) is used to establish many different settings, all of which affect the
entire system as a whole.
7.2.1 Last Date The System Database Was Backed Up
This field is used to record the last date that your DPCTrack2 database was backed up.
While running an Access version of DPCTrack2, it is very important for your program
administrator to backup your database files on a regular basis. This is a way of preventing
any loss of information in the case of a system or machine malfunction. The date shown
in this field is automatically updated every time a backup is performed. For more
information about how to backup your database, see Chapter 25.
7.2.2 Number Of Days Between Backup Warnings
This field allows you to enter the number of days you want to pass before you get a
reminder to backup your database files. Any numeric value may be entered into this field
up to 9,999 days. The system uses the date shown in the field previously mentioned, to
calculate when the reminder should appear on the screen. When it comes time for the
backup reminder to appear, you will see it as you try to exit the system. At this time you
may then proceed with the backup and the date shown in the previous field will be
updated to the current date. If, at this time, you inform the system that the files have
already been backed up, then you will be asked if you want the backup date reset.
Otherwise, you may choose to ignore the reminder, in which case it will continue to come
up every time you exit the system or until the backup date is manually reset. If the
number of days is set to 0, then you will not be reminded.
7.2.3 Number Of Days Before User’s Password Expires
This field is used to set the amount of days to pass before a user’s password expires. Any
numeric value may be entered into this field up to 9,999 days. When a user’s password
has expired, he/she is instructed by the system to enter a new one at the time of logon.
(Note: The date shown in the Expiration Date field on the Employee Record screen will
override this setting. For example, if you have set the Number Of Days Before User’s
Password Expires field to “30”, but the Expiration Date on a user’s employee record is
not until 6 months from now, then they will not be forced to change their password every
30 days. The user’s password will not expire until the Expiration Date on their employee
record is reached.)
7.2.4 Number of Logons Before Disabling (“0” = Never Disable)
This field is used to set the number of unsuccessful logon attempts that are allowed
before a user’s ID is disabled. When a user is disabled, only another user whose group
has access to employee records can re-enable them. Any numeric value may be entered
into this field with a maximum of 99. Entering “0” will prevent the system from ever
disabling a user, despite the number of unsuccessful tries. Refer to Chapter 6 for more
details about unsuccessful logon tries and re-enabling users if the system has disabled
them.
7.2.5 Minimum Password Length
This field is used to set the minimum length that a user’s password must be. Any numeric
value may be entered into this field with a maximum character of 20. Once a value is
established, if a user attempts to enter a new password that does not contain at least the
required amount of characters, then it will not be accepted and the user will be forced to
enter a new password that does meet the minimum character requirement.
7.2.6 Number Of Passwords To Remember
This field is used to set the number of passwords that the system will remember for each
user ID in the system. Any numeric value may be entered into this field with a maximum
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