Xerox WorkCentre 5945 Quick Start Manual Download Page 1

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Version 1.0
July 2014

Xerox

WorkCentre

5945/5955

Multifunction Printer

Quick Start Guide

Summary of Contents for WorkCentre 5945

Page 1: ...Version 1 0 July 2014 Xerox WorkCentre 5945 5955 Multifunction Printer Quick Start Guide...

Page 2: ...x Corporation All rights reserved Xerox and Xerox and Design are trademarks of Xerox Corporation in the United States and or other countries Other company trademarks are also acknowledged Version 1 0...

Page 3: ...WorkCentre 5845 5855 5865 5875 5890 3 User Guide...

Page 4: ...rogram Compliance 16 Material Safety Data 18 Environment Health and Safety Contact Information 18 2 Getting Started Identifying the Parts of Your Device 21 Locating the Serial Number for Your Device 2...

Page 5: ...WorkCentre 5945 5955 2 Quick Start Guide...

Page 6: ...formation Safety Labels and Symbols All warnings and instructions marked on or supplied for the device should be followed WARNING This WARNING alerts users to areas of the device where there is the po...

Page 7: ...y fit into an earthed electrical outlet This is a safety feature If you are unable to insert the plug into the outlet contact a licensed electrician to replace the outlet Always connect the device to...

Page 8: ...ever use a ground adapter plug to connect the device to a power outlet that lacks a ground connection terminal Never attempt any maintenance function that is not specifically described in this documen...

Page 9: ...no parts behind these covers that you can maintain or service Consumables Information Store all consumables in accordance with the instructions given on the package or container Keep all consumables...

Page 10: ...on against harmful interference in a commercial environment This device generates uses and can radiate radio frequency energy If it is not installed and used in accordance with these instructions it m...

Page 11: ...aws of the member states related to electromagnetic compatibility March 9 1999 Radio Telecommunications Terminal Equipment Directive 1999 5 EC June 8 2011 Restriction of the use of certain hazardous s...

Page 12: ...rint on both recycled and virgin paper approved to an environmental stewardship scheme which complies with EN12281 or a similar quality standard Lighter weight paper 60 gsm which contains less raw mat...

Page 13: ...amps canceled or uncanceled For philatelic purposes Postage Stamps may be photographed provided the reproduction is in black and white and is less than 75 or more than 150 of the linear dimensions of...

Page 14: ...public seal of Canada or of a province or the seal of a public body or authority in Canada or of a court of law 5 Proclamations orders regulations or appointments or notices thereof with intent to fa...

Page 15: ...mber or any other number for which charges exceed local or long distance transmission charges In order to program this information into your machine refer to the customer documentation and follow the...

Page 16: ...device If this happens the Telephone Company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If trouble is experienced with this Xerox de...

Page 17: ...evices does not exceed 5 For the Canadian REN value please see the label on the device Canada CS 03 issue 9 This product has been tested to and is compliant with CS 03 issue 9 Europe Radio Equipment T...

Page 18: ...nue to support pulse dialling Use of pulse dialling when this equipment is connected to the same line as other equipment may give rise to bell tinkle or noise and cause a false answer condition If you...

Page 19: ...fessional business application Professional Business Environment Application of this symbol on your device is confirmation that you must dispose of this device in compliance with agreed national proce...

Page 20: ...hes to a Power Saver Mode In these modes only essential functions remain active in order to enable reduced product power consumption Upon exiting from Power Saver Mode the first print will take slight...

Page 21: ...Schalldruckpegel betr gt 70 dB9A oder weniger gem EN ISO 7779 Importeur Xerox GmbHHellersbergstra e 2 441460 Neuss Deutschland Material Safety Data For Material Safety Data information regarding your...

Page 22: ...Safety and Regulations WorkCentre XXXX User Guide 19 Canada For Environment Health and Safety information call 1 800 ASK XEROX Europe For Environment Health and Safety information call 44 1707 353 434...

Page 23: ...Safety and Regulations WorkCentre XXXX 20 User Guide...

Page 24: ...configurations available which provide either 45 or 55 copies or prints a minute All configurations are fully upgradable so as to meet any future requirements you may have Please contact your local X...

Page 25: ...used for holding documents or the Convenience Stapler 12 Convenience Stapler Optional stapler used to staple sheets if there is no finisher or to re staple originals after copying Note SEF is Short E...

Page 26: ...collated or uncollated output Office Finisher stacks collates staples and offsets your output A hole punch kit is also available for this finisher Office Finisher 2 Hole Punch Kit enables the Office...

Page 27: ...axes over the internet or intranet Scan to PC Desktop Kit enables you to scan to your computer Standard and Pro versions are available XPS Enablement Kit enables you to create documents in the XPS XML...

Page 28: ...ilable for this finisher Office Finisher 2 Hole Punch Kit enables the Office Finisher to make 2 hole punches Other hole punch kits are available for this finisher Only one hole punch kit can be fitted...

Page 29: ...versions are available XPS Enablement Kit enables you to create documents in the XPS XML Paper Specification format Security kit provides additional security features such as image overwrite options M...

Page 30: ...utput depending on the features selected It staples between 2 and 50 sheets of 80 gsm 20 lb paper less if using heavyweight paper or tabs The finisher stapler has 1 staple cartridge containing 5000 st...

Page 31: ...Press twice to return to default settings 14 Interrupt Printing Use to pause the job which is currently printing to run a more urgent copy job 15 Stop Stops the job in progress 16 Start Use to start a...

Page 32: ...off Using the Energy Saver Option Energy Saver ends the current session and keeps the device running on low power When in Energy Saver Mode press the Power button to wake up the device 1 Press the Pow...

Page 33: ...r onto the document glass 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto...

Page 34: ...what resources are needed select the job and then select the Details button Once the resources are available the job will print Print Printing a Document using the PostScript Print Driver You can pri...

Page 35: ...ting print jobs to secure print jobs Your System Administrator may also configure your print driver to prompt you to enter login details when you print a document Refer to the System Administrator Gui...

Page 36: ...st jobs faster than other drivers This driver is suitable for most every day printing tasks XPS XML Paper Specification is an open specification for a page description language and a fixed document fo...

Page 37: ...tified Print Jobs list To release a held job select the job in the required list and then select the Release button 9 Press the Job Status button on the device control panel to view the job list and c...

Page 38: ...If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or staples before it can complete the job To find out what resources are needed sele...

Page 39: ...he document to be printed From most applications select the Office button or select File then select Print from the file menu 2 Enter the number of copies you want to produce Depending on the applicat...

Page 40: ...file by scanning an original hard copy document The scanned image is converted into Email format to transmit over the internet or intranet Recipients are selected from an address book or entered manu...

Page 41: ...quired 10 Press the Start button on the control panel to scan the original 11 Remove the original from the document feeder or document glass when scanning has completed 12 Press the Job Status button...

Page 42: ...cipient at a time and select the Add button again until all the recipients have been added 9 If required select Cc from the To dropdown menu to copy a recipient on the e mail Use the touch screen keyb...

Page 43: ...e recipients have been added 8 Select the Close button to save the information you entered 9 Select any options required 10 Press the Start button on the control panel to scan the original 11 Remove t...

Page 44: ...recipient s fax number If required select the Organization entry box and use your keyboard to enter the recipient s company name If required select the Telephone Number entry box and use your keyboar...

Page 45: ...replies faxed to If required select a Recipients option Show Recipient Names prints the names of all the recipients on the cover sheet The names used are the names you entered when adding each recipie...

Page 46: ...ax using the PCL Print Driver You can print to the device from your computer through a print driver There are a variety of Xerox print drivers available for the device to support all the popular opera...

Page 47: ...onebook using your print driver Shared Phonebook lists contacts you have added but also contacts added by other people This address book is usually saved on a network server and must be made available...

Page 48: ...your cover sheet text over your watermark so some of the watermark may be covered Blend gives equal prominence to your cover sheet text and your watermark Print in Foreground prints your cover sheet t...

Page 49: ...the recipient s device but will only print the cover sheet once if you include a cover sheet generated by the print driver 3 Select the Xerox driver from the list of print drivers available 4 Select X...

Page 50: ...d select the Sender Organization entry box and use your keyboard to enter your company name If required select the Sender E mail Address entry box and use your keyboard to enter your e mail address If...

Page 51: ...computer through a print driver There are a variety of Xerox print drivers available for the device to support all the popular operating systems The Xerox print drivers allow you to use the specific...

Page 52: ...onebook using your print driver Shared Phonebook lists contacts you have added but also contacts added by other people This address book is usually saved on a network server and must be made available...

Page 53: ...your cover sheet text over your watermark so some of the watermark may be covered Blend gives equal prominence to your cover sheet text and your watermark Print in Foreground prints your cover sheet t...

Page 54: ...el to cancel any previous programming selections 3 Press the Services Home button 4 Select the Workflow Scanning button on the touch screen Note If your System Administrator has added mandatory fields...

Page 55: ...Note If e mail encryption is enabled e mails may only be sent to recipients with a valid encryption certificate Encryption ensures that the message cannot be read by anybody except the intended recip...

Page 56: ...Storage feature on your print driver before you can use the Saved Job option If you are able to update your own driver settings this feature can be found by opening the drivers window right clicking...

Page 57: ...rt all the popular operating systems The Xerox print drivers allow you to use the specific features available on your device If Authentication has been enabled on your device you may have to login at...

Page 58: ...to save your settings 14 Select the confirmation button the name will vary depending on the application you are printing from From most applications select the OK or Print button Saving Jobs using the...

Page 59: ...se numbers and choose a passcode you will remember but that is not easy for other people to guess Click in the Confirm Passcode entry box and use your keyboard to re enter your 4 to 10 digit passcode...

Page 60: ...ere your job should be saved The Default Public Folder is available for all users to save their jobs to 9 If required select the Print and Save checkbox to print your document If you do not check this...

Page 61: ...e this option if your originals are printed on 1 side 2 Sided use this option if your originals are 2 sided The document feeder must be used to scan your originals with this option 2 Sided Rotate Side...

Page 62: ...button 10 Collect your job from the device 11 Press the Job Status button on the device control panel to view the job list and check the status of the job 12 Print jobs are usually shown in the Active...

Page 63: ...the System Administrator Guide for further information Maintenance and Consumables Identifying the Replaceable Units There are several consumables on the device that need replenishing or replacing suc...

Page 64: ...film remover to clean the under side of the document cover or document feeder and the complete circumference of the Constant Velocity Transport roll WARNING When cleaning the device do NOT use organi...

Page 65: ...lect the item Messages screen instructions and graphics provide additional information 3 Press the Help button again to close the Help screens Accessing the PostScript Print Driver Help Pages You can...

Page 66: ...dow the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Preferences button to open the window 4 Click the button You will...

Page 67: ...ations select the Properties or Preferences button to open the window 4 Click the button You will be directed to the Xerox online help in your default internet browser Using the Internet Services Help...

Page 68: ...ional help visit our customer web site at www xerox com or contact the Xerox Support Center quoting the machine serial number The Xerox Support Center will want to know the nature of the problem the m...

Page 69: ...Getting Started WorkCentre XXXX 66 User Guide...

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