Xerox Phaser 6180MFP User Manual Download Page 100

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Printing on Specialty Media

Phaser® 6180MFP Multifunction Printer

5-37

Fan the glossy paper to release sheets that are stuck together.

Insert the glossy paper into Tray 1 (MPT), and adjust the paper guides to fit the paper.

■

Place the side to be printed

facedown

■

Do not load more than 25 sheets.

In the printer driver, select either

Glossy Paper

as the paper type or

Tray

(MPT)

as the

paper tray.

If the printer is set to

Panel Specified

, the control panel asks for media type and size.

6180mfp-011

6180mfp-018

Summary of Contents for Phaser 6180MFP

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Page 2: ...United States and or other countries Adobe and PostScript are trademarks of Adobe Systems Incorporated in the United States and or other countries Apple Bonjour ColorSync EtherTalk Macintosh and Mac...

Page 3: ...Electrical Specifications 1 9 Performance Specifications 1 10 Controller Specifications 1 11 Regulatory Information 1 12 United States FCC Regulations 1 12 Canada Regulations 1 12 European Union 1 13...

Page 4: ...agement Software Print and Scan Drivers 3 2 CentreWare Internet Services 3 2 Creating an Administrative Password 3 2 Address Book Editor 3 3 Express Scan Manager 3 3 Launcher Windows 3 3 PrintingScout...

Page 5: ...aper Sizes 5 9 Loading Paper 5 10 Loading Paper in Tray 1 MPT 5 10 Loading Paper in Trays 2 and 3 5 13 Selecting Printing Options 5 17 Selecting Printing Preferences Windows 5 17 Selecting Options for...

Page 6: ...Adjustments 6 9 Output Adjustments 6 12 7 Scanning Scanning Overview 7 2 Installing the Scan Driver 7 3 Installing the Windows Scan Driver over USB 7 3 Loading Documents for Scanning 7 4 Scanning to...

Page 7: ...Using the Address Book When Faxing 8 6 Faxing to an Individual 8 6 Faxing to a Group 8 8 Selecting Fax Options for Single Jobs 8 11 Setting the Fax Resolution 8 11 Selecting the Original Type 8 11 Ma...

Page 8: ...ay 1 MPT 10 3 Paper Jams in the Paper Tray 10 6 Paper Jams at the Automatic Document Feeder 10 9 Paper Jams at the Fuser 10 11 Paper Jams at the Duplex Unit 10 14 Paper Jams in the Optional Sheet Feed...

Page 9: ...r 11 3 Ordering Supplies 11 4 Consumables 11 4 Routine Maintenance Items 11 4 When to Order Supplies 11 5 Recycling Supplies 11 5 Managing the Printer 11 6 Checking or Managing the Printer with Centre...

Page 10: ...es User Safety on page 1 2 Printer Specifications on page 1 9 Regulatory Information on page 1 12 Copy Regulations on page 1 14 Fax Regulations on page 1 17 Material Safety Data Sheet on page 1 21 Pri...

Page 11: ...und connection terminal Do not use an extension cord or power strip Verify that the printer is plugged into an outlet that is capable of providing the correct voltage and power Review the printer s el...

Page 12: ...covers Note Leave the printer on for optimum performance it does not pose a safety hazard If however the printer will not be used over an extended period of time it should be turned off and unplugged...

Page 13: ...al standards Your attention to the following safety guidelines helps to ensure the continued safe operation of your printer Printer Location Place the printer in a dust free area within a temperature...

Page 14: ...not place the printer in locations susceptible to vibrations Printing Safety Guidelines Wait 10 15 seconds between turning the printer off and on Keep hands hair neckties etc away from the exit and f...

Page 15: ...1 6 Moving the Printer Follow these guidelines to avoid injuring yourself or damaging the printer Turn off the printer and unplug all power cables before moving the printer Set the scan bar lock switc...

Page 16: ...ide of this printer is heavier than the front Be aware of this weight difference when moving the printer Do not place any food or liquids on the printer Caution Damage to the printer resulting from im...

Page 17: ...ntion to a particular component See the manual s for information Hot surface on or in the printer Use caution to avoid personal injury It may take 30 minutes for the fuser to cool down Do not touch th...

Page 18: ...V 50 60 Hz 4 5 A Power Consumption AC 110 V Power Saver Mode 1 Printer 35 W or less Power Saver Mode 2 System 17 W or less Standby 90 W or less fuser on Continuous color or monochrome printing averag...

Page 19: ...system is ready 10 seconds after switching on the printer Performance Specifications Resolution Maximum Resolution 600 600 dpi Print Speed Letter A4 Copy Speed Color 20 cpm Black White 31 cpm Print M...

Page 20: ...11 Controller Specifications Processor Speed 400 MHz processor Memory Printer 256 MB Copy Scan Fax 128 MB Expandable to combined memory of 1408 MB Resident Fonts PCL 5 PCL 6 PostScript 3 Interfaces E...

Page 21: ...However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined b...

Page 22: ...99 5 EC This printer if used properly in accordance with the user s instructions is neither dangerous for the consumer nor for the environment To ensure compliance with European Union regulations use...

Page 23: ...otographed 7 Immigration papers 8 Draft Registration Cards Certificates of Indebtedness National Bank Currency Coupons from Bonds Federal Reserve Bank Notes Silver Certificates Gold Certificates Unite...

Page 24: ...oduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions 1 Current bank notes or current paper money...

Page 25: ...lusive and no liability is assumed for its completeness or accuracy In case of doubt consult your solicitor Other Countries Copying certain documents may be illegal in your country Penalties of fine o...

Page 26: ...ine refer to customer documentation and follow the steps provided Data Coupler Information This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Coun...

Page 27: ...r right to file a complaint with the FCC if you believe it is necessary The Telephone Company may make changes in its facilities equipment operations or procedures that could affect the operation of t...

Page 28: ...designated by the supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may give the telecommunications company cause to request the user to disconnect the e...

Page 29: ...cal dealer in the first instance This product has been tested to and is compliant with ES 203 021 1 2 3 a specification for terminal equipment for use on analogue switched telephone networks in the Eu...

Page 30: ...Safety Data Sheet For Material Safety Data information regarding your Phaser 6180MFP printer go to United States and Canada www xerox com msds European Union www xerox com environment_europe For the C...

Page 31: ...ty for information In some member states when you purchase new equipment your local retailer may be required to take back your old equipment free of charge Please ask you retailer for information Prof...

Page 32: ...amp s with mercury and may contain lead perchlorate and other materials whose disposal may be regulated due to environmental considerations The presence of these materials is fully consistent with glo...

Page 33: ...r Functions on page 2 2 Printer Configurations on page 2 5 Control Panel on page 2 6 Power Saver Modes on page 2 10 Checking Status of Print Data on page 2 11 Displaying Optional Accessory Configurati...

Page 34: ...r Functions This section includes Front View on page 2 2 Rear View on page 2 3 Internal View on page 2 4 Scanner on page 2 4 Front View 1 Front door A 2 Control panel 3 Output tray 4 Power switch 5 Bu...

Page 35: ...Phaser 6180MFP Multifunction Printer 2 3 Rear View 1 Power cord connector 2 USB port 3 Parallel port 4 Telephone line out 5 Fax line in 6 Optional memory slot 7 Multi protocol network card 8 Network c...

Page 36: ...ernal View Scanner 1 Fuser 2 Print cartridge 3 Transfer unit 4 Button A for opening the front door 1 Duplex unit 1 Automatic document feed cover 2 Document guides 3 Document feed tray 4 Document glass...

Page 37: ...ocols and security features including IPP SMB WINS DDNS SSL HTTPS and IPv6 Additional Trays 550 Sheet Feeder Tray 3 Features Printer Configuration 6180MFP N 6180MFP D Memory Configuration 384 MB 384 M...

Page 38: ...the Fax address book For example you can press the Fax button and then press the upper left button to access the first entry in your address book 6180mfp 007 Clear All Error Wake Up Stop Start 001 00...

Page 39: ...ton Press the button to recall the last fax number used or to insert pauses in fax numbers 8 Clear button Deletes a single character each time the button is pressed For use when entering email address...

Page 40: ...xit power saver mode 2 Clear All button Press once to return to the default main menu All job settings are reset to default 3 Stop button Cancels the current print job 4 Start button Press to start a...

Page 41: ...print Note Print the Menu Map to see other information pages available for printing Configuration Page To print the Configuration page to view current information about your printer do the following 1...

Page 42: ...ing the Power Saver Mode The printer automatically cancels Power Saver Mode 1 if the scanner lid is raised any control panel buttons are pressed or if it receives data from the computer Power Saver Mo...

Page 43: ...eft of the Printer Status window Status Setting button Displays the Status Setting screen and allows you to check the printer name printer connection port and printer status For more information about...

Page 44: ...Displaying Optional Accessory Configuration and Paper Tray Settings Print the Configuration page to view the current information about your printer 1 On the control panel press the System button selec...

Page 45: ...r User Guide PDF Software and Documentation CD ROM Quick Start Tutorials English only www xerox com office 6180MFPsupport Video Tutorials www xerox com office 6180MFPsupport Recommended Media List Rec...

Page 46: ...ter 3 1 This chapter includes Print and Scan Drivers on page 3 2 CentreWare Internet Services on page 3 2 Address Book Editor on page 3 3 Express Scan Manager on page 3 3 PrintingScout Software on pag...

Page 47: ...access the printer using their web browser software In administrative mode you can change the configuration of the printer set up your fax directories and manage your printer settings without leaving...

Page 48: ...jobs sent from the printer to your computer via USB When the scan is sent from the printer to the computer Express Scan Manager automatically manages the scan job Before scanning to your computer you...

Page 49: ...cks the printer status when you send a print job If the printer is unable to print your job PrintingScout automatically displays an alert on your computer screen to let you know that the printer needs...

Page 50: ...4 3 Configuring the Network Address on page 4 6 Installing the Printer Drivers on page 4 10 This chapter provides basic information about setting up and connecting to your printer See also English Onl...

Page 51: ...or information on driver installation see the section in this chapter for the specific operating system you are using 5 Configure the printer s TCP IP address which is required to identify the printer...

Page 52: ...ilable features for each connection type are shown in the following table For information on each connection type see Connecting via Ethernet on page 4 3 and Connecting via USB on page 4 4 Connecting...

Page 53: ...he Printer Drivers on page 4 10 Scanning to a Computer on a Network on page 7 10 Scanning to Email on page 7 12 Connecting via USB If you are connecting to one computer a USB connection offers fast da...

Page 54: ...equires a standard to high density parallel printer cable 36 pin high density 1284 C male to 36 pin low density 1284 B male cable with a maximum length of three meters 10 feet Connect the parallel cab...

Page 55: ...r computer has the address 192 168 1 3 Another device can have the address 192 168 1 4 Generally Macintosh computers use either TCP IP or the Bonjour protocol to talk to a networked printer For Mac OS...

Page 56: ...press the OK button The IP address is listed on the Configuration report Using the Control Panel To turn on off either the DHCP or AutoIP protocol 1 On the control panel press the System button 2 Sele...

Page 57: ...the IP address 1 On the control panel press the System button 2 Select the Admin menu and then press the OK button 3 Select the Network Settings menu and then press the OK button 4 Select the TCP IP...

Page 58: ...er For complete information about CentreWare IS click the Help button in CentreWare IS to go to the CentreWare IS Online Help After setting the printer s IP address you can modify TCP IP settings usin...

Page 59: ...s for the latest printer drivers Printer Driver Source Description Windows PostScript Driver also used for Windows Vista CD ROM and Web The PostScript driver is recommended to take full advantage of y...

Page 60: ...Bonjour Rendezvous create a desktop USB connection or use an LPD LPR connection for Macintosh OS X version 10 2 and higher Macintosh OS X Version 10 2 and 10 3 To install the printer driver from the S...

Page 61: ...E installer to install the printer software 2 Once installation is complete select one of the following options Open the Print Center utility for Mac OS X version 10 2 x Open the Printer Setup Utility...

Page 62: ...ers in the lower drop down menu 7 Select the appropriate printer from the list of available printers 8 Click the Add button USB Connection To install the printer driver from the Software and Documenta...

Page 63: ...l the printer software 2 Once installation is complete open the Printer Setup Utility Note To locate utilities on the Macintosh hard drive open the Applications folder and then open the Utilities fold...

Page 64: ...s on page 5 9 Loading Paper on page 5 10 Selecting Printing Options on page 5 17 Printing on Both Sides of the Paper on page 5 23 Printing on Specialty Media on page 5 25 Printing Custom Size or Long...

Page 65: ...ing media specified for your Phaser 6180MFP printer They are guaranteed to produce excellent results with your printer To order paper transparencies or other specialty media contact your local reselle...

Page 66: ...velopes Do not use envelopes with windows metal clasps or adhesives with release strips All envelopes should be printed single sided only Some wrinkling and embossing may occur when printing envelopes...

Page 67: ...ocument enters the printer first Place only loose sheets of paper in the document feeder Adjust the paper guides so that they fit against the originals Insert paper in the document feeder only when th...

Page 68: ...UV radiation which is emitted by the sun and fluorescent bulbs is particularly damaging to paper items The intensity and length of exposure to visible light on paper items should be reduced as much a...

Page 69: ...er 8 5 x 11 in Legal 8 5 x 14 in Executive 7 25 x 10 5 in Folio 8 5 x 13 in 10 Commercial 4 1 x 9 5 in Monarch 3 8 x 7 5 in A4 210 x 297 mm A5 148 x 210 mm B5 JIS 182 x 257 mm DL 110 x 220 mm C5 162 x...

Page 70: ...also Recommended Media List North America Recommended Media List Europe Trays 2 and 3 Paper Size Letter 8 5 x 11 in Legal 8 5 x 14 in Executive 7 25 x 10 5 in Folio 8 5 x 13 in A4 210 x 297 mm A5 148...

Page 71: ...or 2 sided printing are as follows Paper Size Paper Type A4 210 x 297 mm Plain Thin Card Stock Glossy 65 163 g m2 17 43 lb Bond Custom Sizes Width 148 215 9 mm 5 83 8 5 in Height 210 355 6 mm 8 27 14...

Page 72: ...el do not match follow the instructions displayed on the control panel You can also display the message to set the paper size and type on the control panel every time you load paper into each tray See...

Page 73: ...Custom size paper See also About Paper on page 5 6 Tray 1 video tutorial at www xerox com office 6180MFPsupport Loading Paper in Tray 1 MPT In addition to plain paper Tray 1 MPT can use various other...

Page 74: ...Paper on page 5 6 Do not remove or add paper to Tray 1 MPT when printing or if there is any paper still in the tray Doing so may cause a paper jam Do not put any objects other than paper on Tray 1 MPT...

Page 75: ...ly against the edge of the paper stack Note Be careful not to bend the paper If Tray 1 MPT is configured for DriverSpecified configure the paper size and type in the print driver When MPT Mode is set...

Page 76: ...bels See also Printing on Specialty Media on page 5 25 Loading Paper in Trays 2 and 3 This section describes how to load paper in the standard and optional paper trays All trays are loaded the same wa...

Page 77: ...mm 8 5 in wide such as Letter size or Legal size paper set the tab on the side of the tray to the 8 5 position 3 Squeeze the green tab on the length guide and then slide the tray until the arrow lines...

Page 78: ...aighten the edges of the stack on a level surface 5 Place the print media into the tray with the print side faceup Note Do not exceed the maximum fill line in the tray Overfilling the tray may cause p...

Page 79: ...ser 6180MFP Multifunction Printer 5 16 7 Insert the tray into the printer and push until it stops Caution Do not use excessive force on the tray Doing so could damage the tray or the inside of the pri...

Page 80: ...obs set this option in printer settings To select printer preferences 1 Select one of the following options Windows 2000 Windows Server 2003 and Windows Vista Click Start select Settings and then clic...

Page 81: ...raphic open in your application access the Print dialog box 2 Select the Phaser 6180MFP printer and click its Properties button to open the printer driver 3 Make selections from the driver tabs See th...

Page 82: ...3 Paper Output tab Job Type Document size paper type and tray selection 2 sided printing Feed orientation Saved Settings Covers Separators Transparency Separators Address Book Printer Status Image Opt...

Page 83: ...the Print menu screen to save the current printer settings You can create multiple presets and save each with its own distinctive name and printer settings To print jobs using specific printer settin...

Page 84: ...g Paper Handling Page order Print all odd even Destination paper size ColorSync Color conversion Quartz filter Cover Page Print cover page none before document after document Cover page type Billing i...

Page 85: ...everse page order Print all odd even ColorSync Color matching Cover Page Cover pages Paper Feed Paper source Job Types Secure prints personal prints proof prints and saved prints Image Quality Print q...

Page 86: ...ines Automatic 2 sided printing is available from the Phaser 6180MFP DN configuration A Duplex Unit is available as an option for the Phaser 6180MFP N configuration Before printing a 2 sided document...

Page 87: ...following table and then press the OK button To select automatic 2 sided printing Note If your driver does not display the options listed in the table above see Enabling Options on page 10 31 for mor...

Page 88: ...on Damage caused by using unsupported paper transparencies and other specialty media is not covered by the Xerox warranty service agreement or Total Satisfaction Guarantee The Total Satisfaction Guara...

Page 89: ...s Printing on Transparencies When MPT Mode is set to Panel Specified you need to set the paper type and size settings for the tray on the control panel in advance See Setting Paper Types and Sizes on...

Page 90: ...ransparency 5 From Paper Tray select Tray 1 MPT 6 From Paper Size select the size of the original document 7 Click OK Using the PCL Driver To print on transparencies using the PCL print driver display...

Page 91: ...ty and cause wrinkling Excessive moisture can cause the envelopes to seal before or during printing Avoid padded envelopes purchase envelopes that lie flat on a surface Remove air bubbles from the env...

Page 92: ...tray at one time The following explains how to load envelopes in Tray 1 MPT using Monarch as an example Note The reverse side of the envelope cannot be printed on Envelopes can get wrinkled or the pr...

Page 93: ...lect this printer as the printer to be used and click Preferences to display the Properties dialog box 3 Select the Paper Output tab 4 From Paper Tray select Tray 1 MPT 5 From Paper Type select Envelo...

Page 94: ...damage the printer Store unused labels flat in their original packaging Leave the sheets of labels inside the original packaging until ready to use Return any unused sheets of labels to the original p...

Page 95: ...es 3 Fan the labels to release sheets that are stuck together 4 Insert the labels into Tray 1 MPT and adjust the paper guides to fit the sheets Place the side to be printed facedown with the top of th...

Page 96: ...er tray 6 If the printer is set to Panel Specified the control panel asks for media type and size Printing Labels from Trays 2 and 3 1 Pull the tray out of the printer 2 If necessary open the paper gu...

Page 97: ...abel sheets into the tray Place the side to be printed faceup with the top of the page toward the front of the printer Note Do not load the paper above the fill line indicated on the tray Overloading...

Page 98: ...to the tray slot and push the tray completely into the printer 7 On the control panel select the paper type a Press the System button b Select Tray Settings and then press the OK button c Select Tray...

Page 99: ...eave glossy paper in the original wrapper and leave the packages in the shipping carton until ready to use Remove all other paper from the tray before loading glossy paper Load only the amount of glos...

Page 100: ...y paper into Tray 1 MPT and adjust the paper guides to fit the paper Place the side to be printed facedown Do not load more than 25 sheets 4 In the printer driver select either Glossy Paper as the pap...

Page 101: ...8 Printing Glossy Paper from Trays 2 and 3 1 Pull the tray out of the printer 2 If necessary open the paper guides Squeeze the tab on the length guide and then slide it back The guide clicks into plac...

Page 102: ...sheets that are stuck together 4 Insert the paper into the tray Note Do not load the paper above the fill line indicated on the tray Overloading the tray may cause jams The following illustration ind...

Page 103: ...y slot and push the tray completely into the printer 7 On the control panel select the glossy paper type a Press the System button b Select Tray Settings and then press the OK button c Select Tray 2 o...

Page 104: ...Setting the wrong size for printing can cause printer failure This is especially true if you configure a bigger size when using a narrow width paper Using the PCL Driver On the PCL print driver set th...

Page 105: ...d 2 Select the General tab 3 Click the Printing Preferences button 4 Select the Paper Output tab 5 From Paper Size select Custom Page Size 6 Specify the length of the short edge and long edge under Cu...

Page 106: ...click Preferences 3 Select the Paper Output tab 4 From Paper Size select Custom Page Size 5 Specify the length of the short edge and long edge under Setting For You can specify the values either by en...

Page 107: ...and send data to the printer for printing Then follow the steps for the output procedure at the printer to output the printed pages Printing from the Computer This section explains the procedure usin...

Page 108: ...K button 3 Select your user name and then press the OK button 4 Using the alphanumeric keypad enter the numeric password and then press the OK button 5 Repeat Step 4 for each digit of the password and...

Page 109: ...omputer and send data to the printer for printing Then carry out the output procedure at the printer to output the printed pages Printing from the Computer This section explains the procedure using Wo...

Page 110: ...t and then press the OK button 4 Select your user name and then press the OK button 5 Select Print and Delete or Print and Save and then press the OK button to print the job 6 Scroll to the desired nu...

Page 111: ...Phaser 6180MFP Multifunction Printer 6 1 This chapter includes Basic Copying on page 6 2 Adjusting Copying Options on page 6 3 Copying...

Page 112: ...sting Copying Options on page 6 3 4 Press the Start button If you placed originals in the document feeder copying continues until the document feeder is empty Note Print jobs are interrupted when user...

Page 113: ...lecting a Tray to Use for Copies on page 6 4 Selecting the Default Copy Settings on page 6 5 Specifying 2 Sided Copies on page 6 5 Selecting the Default Copy Settings on page 6 5 Selecting Color or Bl...

Page 114: ...the copies and then press the OK button Tray 1 MPT Tray 2 Tray 3 if available on your printer Note For best results specify the size and type of paper if using Tray 1 Specify the paper type if using T...

Page 115: ...e The factory default is 1 1 Sided Copies do not begin printing until the printer has scanned all the originals for the first page When making two sided copies printing does not begin until enough pag...

Page 116: ...s original size To reduce or enlarge the image 1 On the control panel press the Copy button 2 Select Reduce Enlarge and then press the OK button 3 Select one of the following options Use the Up Arrow...

Page 117: ...all color levels of your copies 1 On the control panel press the Copy button 2 Select Color Saturation and then press the OK button 3 Press the Up Arrow or Down Arrow button to select the level of col...

Page 118: ...n 4 Select Auto Exposure Level and then press the OK button 5 Press the Up Arrow or Down Arrow button to select the Auto Exposure level and then press the OK button Adjusting Color Balance The Color B...

Page 119: ...argins on page 6 11 Printing Multiple Images on a Sheet N Up You can copy two original page images onto one side of a sheet of paper The size of the images are reduced proportionally to fit on the sel...

Page 120: ...mall image To have the image repeated on a sheet 1 On the control panel press the Copy button 2 Select Repeat Image and then press the OK button 3 Select On and then press the OK button The number of...

Page 121: ...steps for other margins and then press the Exit button 8 You can now use the margin settings for a single copy job or you can enable the margin settings for all jobs To use the margin settings for a s...

Page 122: ...a collating option 1 On the control panel press the Copy button 2 Select Collated and then press the OK button 3 Select Uncollated or Collated and then press the OK button Note The factory default is...

Page 123: ...nning to a USB Connected Computer on page 7 5 Scanning to a Computer on a Network on page 7 6 Scanning to Email on page 7 11 Scanning to a FTP Server on page 7 13 Scanning Images into an Application o...

Page 124: ...atures for each connection type are shown in the following table See also Printer Management Software on page 3 1 Connection Type Available Scanning Features USB When connected via USB you can Scan an...

Page 125: ...xerox com office 6180MFPdrivers Installing the Windows Scan Driver over USB 1 Ensure the printer is turned on and connected to your computer with a USB cable 2 Click Cancel for each of the first two t...

Page 126: ...eder Insert originals faceup with the top of the page entering the feeder first Adjust the paper guides so they fit against the originals Note Do not load originals above the MAX fill line Document Gl...

Page 127: ...select Computer USB and then press the OK button 3 Select the file format a Press the OK button b Press the Up Arrow or Down Arrow button to select the format c Press the OK button 4 Press the Start...

Page 128: ...ter for the printer to send scanned images to You can either create a new folder to scan to or navigate to an existing folder that you want the scan to go to Creating a Shared Folder on Windows To sha...

Page 129: ...and the window 17 Set permissions for Group to have Read and Write access and then click Apply to enclosed items The folder is ready Now you need to set up an address to scan to Creating an Address Be...

Page 130: ...dress Note To use the Address Book Editor your computer must be connected to the printer with a USB cable For Windows 1 On the Start menu select Programs Xerox Phaser 6180MFP Address Book Editor 2 In...

Page 131: ...and pane right click the Server icon and then select New The Server Address dialog box appears 6 Click the Computer SMB option button 7 Type your IP address in the Server Name IP Address field 8 Type...

Page 132: ...e the Up Arrow to select Computer Network and then press the OK button 3 Select Scan to and then press the OK button 4 Press the Up Arrow or Down Arrow button to select the address that points to your...

Page 133: ...dress field 3 Click the Properties tab and select SNMP from the Protocols list 4 Select the Enable SNMP check box and then click Save Changes 5 Select Email Server from the Protocols list 6 Enter your...

Page 134: ...etails see Entering Text on the Control Panel on page 9 21 To select an email address in the Address Book select Address Book and then press OK To select a group email address in the Address Book sele...

Page 135: ...our printer s IP address in the browser s Address field 3 Click the Address Book button 4 Under Server Address Book click Individual Directory 5 In the Directory Listing click the Add button of any bl...

Page 136: ...nter the IP address for the FTP Server b In the Path field enter the path to the folder you want the images placed in c If the FTP server requires you to log in enter the name and password that you lo...

Page 137: ...Vista 1 Open the file in which you want to place the image 2 Select the application s menu item to acquire the image For example if you are using Word to place an image in a document a Select Insert...

Page 138: ...tion 1 Open the file in which you want to place the image 2 Select the application s menu item to acquire the image For example if you are using Microsoft Word to place an image in a document a Select...

Page 139: ...acquire the image For example if you are using Word to place an image in a document a Select Insert b Select Picture c Select From Scanner or Camera d Select the scanner and then click the Acquire but...

Page 140: ...Settings on page 9 4 Setting the Color Mode You can scan an image in color or in black and white Selecting black and white significantly reduces the file size of the scanned images An image scanned in...

Page 141: ...150x150 factory default Produces the lowest resolution and smallest file size 300x300 Produces medium resolution and a medium file size 400x400 Produces high resolution and a large file size 600x600 P...

Page 142: ...press the OK button 5 Select the type and then press the OK button Available types PDF factory default MultiPageTIFF TIFF JPEG Automatically Suppressing Background Variations When you are using origin...

Page 143: ...through the menu of settings 3 Change the selected setting and then press the OK button 4 Press the Start button to begin the scan To temporarily change a scan setting when scanning to a computer 1 Pr...

Page 144: ...the Address Book When Faxing on page 8 6 Selecting Fax Options for Single Jobs on page 8 11 Fax Configuration on page 8 13 Managing Fax Functions on page 8 14 Solving Fax Problems on page 8 18 See als...

Page 145: ...e line is plugged in and set a country code and telephone number for the printer To prepare the printer for faxing 1 If necessary plug the telephone line from the wall into the FAX connector on the re...

Page 146: ...untry you are in and then press the OK button 4 Select Yes when asked to restart the printer 5 On the control panel press the System button select Admin Menu Fax Settings Your Fax Number and then pres...

Page 147: ...le page document Document Feeder Remove any staples and paper clips from pages and insert them faceup in the document feeder with the top of the page entering the document feeder first For information...

Page 148: ...Job Type drop down list 3 On the Transmission image quality drop down list select a quality setting 4 On the Transmission Report drop down list select when you d like the printer to produce a fax rep...

Page 149: ...7 Adding an Individual Address Book Entry There are two ways to create address book entries Create the address with CentreWare IS requires Ethernet connection Create the address with Xerox Address Bo...

Page 150: ...then enter a value from 1 to 200 for the speed dial number Note The first ten entries in the Address Book correspond to the ten one touch buttons found on the left side of the control panel 4 Type in...

Page 151: ...thernet connection Using the Address Book Editor requires USB connection Using CentreWare IS to Create a Group To create a fax group using CentreWare IS 1 Launch your web browser 2 Enter your printer...

Page 152: ...group members from the list on the left side of the screen and then click the Add button to add them to the group Note To select multiple group members press and hold the Ctrl keyboard key while maki...

Page 153: ...Address Book Editor and then click OK 2 In the left pane click the Fax icon 3 On the upper right pane right click the group you want to edit and then select Edit 4 Click the Group Membership button 5...

Page 154: ...set the fax resolution 1 On the control panel press the Fax button 2 Select Resolution and then press the OK button 3 Select an option from the list displayed and then press the OK button Note The fa...

Page 155: ...fax Select a number from 0 to 23 for the hour and then press the Forward Arrow or Back Arrow button to select minutes Select a number from 0 to 59 for minutes and then press the OK button 5 Press the...

Page 156: ...button 4 Press the Up Arrow or Down Arrow button to select the setting you want to change 5 Change the settings and when finished press the Exit button Fax Configuration To access settings for config...

Page 157: ...options and then press the OK button Print Always A transmission report is always printed Print at Error A transmission report is only printed when an error occurs with the fax transmission Do Not Pri...

Page 158: ...the following options and then press the OK button Disable This option turns off the Secure Receive Lock option if it is on Enable This option turns on the Secure Receive Lock option if it is off 9 If...

Page 159: ...This option turns off the Scan Fax Lock option if it is on Enable This option turns on the Scan Fax Lock option if it is off 9 If you want to change your password select Change Password and then pres...

Page 160: ...button 3 Select Admin Reports and then press the OK button 4 Select one of the following reports and then press the OK button to print the report Speed Dial Address Book Fax Activity Fax Pending Inse...

Page 161: ...sent correctly refer to the following table and then perform the indicated operation If the fax still cannot be sent correctly even after performing the described operations contact your service repre...

Page 162: ...ding the fax again There may be a problem with the recipient s fax machine Make a copy to check that this machine is operating correctly and then if the copy was printed correctly have the recipient c...

Page 163: ...ntact the caller Faxes cannot be received automatically The machine is set to receive faxes manually Set the machine to automatic reception The memory is full Load paper if it is empty and then print...

Page 164: ...nction Printer 9 1 This chapter includes Control Panel Menus on page 9 2 Description of Menu Items on page 9 4 Menu Map on page 9 20 Entering Text on the Control Panel on page 9 21 Using the Control P...

Page 165: ...es Print Language Use this menu to set the print language to either PCL or PostScript Network Settings Use this menu to configure the network settings for the printer Parallel Settings Use this menu t...

Page 166: ...or OK button 3 Press the Up Arrow or Down Arrow button until System Settings appears and then press the Forward Arrow or OK button 4 Press the Up Arrow or Down Arrow button until Power Saver Timer ap...

Page 167: ...x unit is installed Lighten Darken Lightens or darkens copies Sharpness Specifies the sharpness of the copies Color Saturation Deepens or lightens the overall color levels of your copies Auto Exposure...

Page 168: ...ure suppresses the document background of off white colored paper It also helps suppress show through when copying double sided thin paper Auto Expo Level Adjusts the level of the auto exposure functi...

Page 169: ...ou to set the paper size and type every time you load paper in Tray 1 MPT When you select On the message that prompts you to set the paper size and type is displayed The default is Off MPT Mode Specif...

Page 170: ...Use the control panel to set whether to print the Job History Report automatically for every 22 jobs completed For details refer to System Settings on page 9 15 Error History Prints information of up...

Page 171: ...of pages printed in black white See also Checking Page Counts on page 11 10 Admin Menu This menu contains eight submenus Address Book Print Language Network Settings Parallel Settings USB Settings Fa...

Page 172: ...cter spacing The default is 10 00 You can specify a value between 6 00 and 24 00 in increments of 0 01 Form Line Specifies the form line the number of lines per form The default is 64 You can specify...

Page 173: ...ork port The settings in the Network Settings menu cannot be set when entering this menu during printing You need to restart the printer to activate the new settings After making the settings turn off...

Page 174: ...alled the following are also available IPP default Enable SMB TCP IP SMB NetBEUI NetWare default Enable IP Filter Specifies blocking the reception of data from certain IP addresses You can block up to...

Page 175: ...en no special processing is required for data Auto Used when auto detecting the PostScript communication protocol Standard Used when the communication protocol is in ASCII interface BCP Used when the...

Page 176: ...mpany has provided a separate number for faxing with a distinctive ring pattern configure the fax setup to monitor for that specific ring pattern Auto Answer Fax When FAX Mode is enabled specifies how...

Page 177: ...Outgoing faxes are not forwarded Fwd Settings Num Specifies the number that outgoing faxes are forwarded to Fwd Set Print Specifies if the outgoing faxes should be printed when they are forwarded Whe...

Page 178: ...1 and Mode 2 are enabled When disabled only Mode 1 is enabled PowerSaver Timer Specifies the transitional time of Power Saver Modes 1 and 2 in increments of 1 minute Mode 1 Printer 1 min to 60 min de...

Page 179: ...as been processed in the printer Job History Report Off default Select this if you do not want to print the Job History Report automatically even if the number of print jobs exceeds 22 On Automaticall...

Page 180: ...transmission report only when an error occurs during a group job Do Not print Transmission reports are not printed Protocol Monitor Specifies the protocol monitor report to detect the cause of the co...

Page 181: ...er is turned off After executing this function and restarting the printer all the menu parameters are reset to their default values You cannot initialize the NVM during printing You need to restart th...

Page 182: ...ed dial numbers Address Book Prints a report of the address book email addresses Server Address Prints a report of the address book server addresses Fax Activity Prints a report summarizing sent and r...

Page 183: ...or printing See also Description of Menu Items on page 9 4 Main operation and buttons on the control panel Displays the Setup screen System button Switch between the menu levels Forward Arrow button m...

Page 184: ...row or Back Arrow button to move the cursor to the character you want to delete and then press the Cancel button If the same key is to be used to enter two or more characters in a row press the Forwar...

Page 185: ...es Paper Jams on page 10 2 Print Quality on page 10 20 Problems With the Printer on page 10 28 Control Panel Error Messages on page 10 32 Getting Help on page 10 40 See also Troubleshooting video tuto...

Page 186: ...he occurrence of paper jams follow the guidelines and instructions in Printing Basics on page 5 1 It includes information about supported paper and media guides for usage and instructions for properly...

Page 187: ...aper jammed in Tray 1 MPT 1 Pull the jammed paper out of Tray 1 MPT and remove any remaining paper from the tray 2 Close Tray 1 MPT 3 Push up the button and open the front cover Warning Some component...

Page 188: ...ully remove any jammed paper in the printer Confirm that there are no scraps of paper left inside Caution Prolonged exposure to light may damage the print cartridge 5 Close the front cover 6 Remove th...

Page 189: ...Carefully pull out any jammed paper remaining inside the printer 8 Insert the tray into the printer and push until it stops Caution Do not use excessive force on the tray Doing so could damage the tra...

Page 190: ...n Printer 10 6 Paper Jams in the Paper Tray Use the following procedure to remove paper jammed in the paper tray 1 Gently remove the tray from the printer 2 Remove all the jammed and or creased paper...

Page 191: ...oid tearing it 4 Press the release button and open the front cover Remove any scraps of paper remaining inside the printer Caution Prolonged exposure to light may damage the print cartridge Warning So...

Page 192: ...nction Printer 10 8 5 Close the front cover 6 Insert the tray into the printer and push until it stops Caution Do not use excessive force on the tray Doing so could damage the tray or the inside of th...

Page 193: ...Paper jams at the ADF can happen if the document feed tray is overfilled Fill the document feed tray only up to the MAX line indicated on the tray Use the following procedure to remove paper jammed a...

Page 194: ...FP Multifunction Printer 10 10 3 If the paper jam is in the paper feed area remove the paper by carefully pulling it up 4 If the paper jam is at the paper exit area turn the dial to remove the paper 6...

Page 195: ...aper Jams Phaser 6180MFP Multifunction Printer 10 11 5 Open the document cover gently remove any jammed paper Paper Jams at the Fuser 1 Press the button and open the front cover 6180mfp 058 6180mfp 02...

Page 196: ...the paper is torn remove any scraps of paper remaining inside the printer Warning Some components inside the printer such as the fuser and surrounding area are hot and can cause burns Caution Prolonge...

Page 197: ...Paper Jams Phaser 6180MFP Multifunction Printer 10 13 4 Close the fuser cover and press down both levers 5 Close the front cover 6180mfp 033 6180mfp 050...

Page 198: ...t cover Warning Some components inside the printer such as the fuser and surrounding area are hot and can cause burns 2 Carefully pull out the jammed paper from the duplex unit If jammed paper cannot...

Page 199: ...Hold the knobs of the transfer unit as shown in the following illustration and open the unit fully 4 Remove the jammed paper Confirm that there are no scraps of paper left inside the transfer belt uni...

Page 200: ...aper Jams in the Optional Sheet Feeder 1 Open the trays until you find the jammed paper Note Paper jammed in the lower tray can block the trays above it preventing you from opening them Look for the j...

Page 201: ...confirm that there are no scraps of paper remaining inside the printer 4 Push the button and open the front cover Confirm that there are no scraps of paper remaining inside the printer Caution Prolon...

Page 202: ...Printer 10 18 5 Close the front cover 6 Insert the trays into the printer Push the trays in until they stop Caution Do not use excessive force on the tray Doing so could damage the tray or the inside...

Page 203: ...jams inside the printer cut the paper as needed then remove it in the proper way depending on the place that the paper jam occurs Caution If it is difficult to open the front cover do not force it Tur...

Page 204: ...Multiple colors faded The print cartridges are not Xerox print cartridges Verify that the print cartridges C M Y K are genuine Xerox cartridges and replace if necessary The paper is outside the recomm...

Page 205: ...unit or fuser is old or damaged Check the condition of the transfer unit and fuser and replace as necessary The print cartridges are not Xerox print cartridges Verify that the print cartridges C M Y...

Page 206: ...ace if necessary The transfer unit is old or damaged Replace the transfer unit The high voltage supply is defective Go to the Xerox Support website www xerox com office 6180MFPsupport for assistance H...

Page 207: ...g blocked Remove the print cartridges and clean all debris from the laser len s with a lint free cloth The transfer unit or fuser is old or damaged Check the condition of the transfer unit and fuser a...

Page 208: ...opies taken from the document glass There is debris on the document glass When scanning the debris creates a spot on the image Clean the glass with a lint free cloth The reverse side of the original i...

Page 209: ...p Arrow or Down Arrow button until Maintenance appears and then press the OK button 4 Press the Up Arrow or Down Arrow button until Adjust Color Regi appears and then press the OK button 5 Press the U...

Page 210: ...alue nearest the straightest line you do not need to adjust the color registration When the value is not 0 follow the procedure outlined in Entering Values Note You can also use the densest colors of...

Page 211: ...he Color Registration Correction Chart do not turn off the printer until the printer motor has stopped running Enabling Disabling Automatic Color Registration Use the following procedure to enable dis...

Page 212: ...or not securely connected Turn off the power to the printer and connect the power cord to the power outlet again Then turn on the power to the printer Is the power cord connected to a power outlet wi...

Page 213: ...s the computer environment correctly set up Check the computer environment such as the print driver See Network Basics on page 4 1 Error indicator is on Is there an error message displayed on the cont...

Page 214: ...aper See About Paper on page 5 6 Is the paper tray set correctly Push the paper tray completely into the printer Is the printer placed on a flat location Place the printer on a stable flat surface Are...

Page 215: ...ick on the printer and select Properties 3 Click the Device Settings tab 4 Under Installable Options select Available for the option that you want to enable 5 Click the OK button Using the PCL Driver...

Page 216: ...emove the sealing tape from the displayed print cartridge 093 NNN XXX Cart Error The XXX print cartridge is not installed correctly or is not working correctly due to damage or malfunction Reinstall t...

Page 217: ...ser Purchase a new fuser Ready to Print Transfer Unit Replace Soon It is nearly time to replace the transfer unit Purchase a new transfer unit Reboot Printer NNN NNN The fuser is not installed correct...

Page 218: ...se the front cover Fan Motor Error Error 042 3NN Restart Printer An error has occurred with the fan Restart the printer If the problem persists contact Xerox Technical Support Fuser Error Error 010 39...

Page 219: ...move Paper Check Paper Type Paper is jammed inside the printer Press the button to open the front cover and remove the jammed paper Check the paper type See Paper Jams on page 10 2 Open Tray 2 Remove...

Page 220: ...o Hot 142 700 Turned Halfmode The printer s internal temperature is too high Processing on the printer has been slowed down When the internal temperature falls the processing speed will automatically...

Page 221: ...ff and then on Note When the printer tries to activate the scan bar when it is locked it produces a loud noise Set xxxx XXXXXXXX Set xxxx YYYYYYYY The tray specified by xxxx is out of paper or the spe...

Page 222: ...gs are correct Email Login Error SMTP Login Failed Error 016 507 Press OK Failed to login to the SMTP server Use CentreWare IS to verify that the user name and password settings are correct Email Size...

Page 223: ...le Name Exists Error 016 788 Press OK The location you are scanning to has a file with the same name Specify a different name and then resend Network Scan Error SMTP Connection Failed Press OK Can not...

Page 224: ...For more information see Control Panel Error Messages on page 10 32 PrintingScout Alerts PrintingScout is a tool that is included on the Software and Documentation CD ROM It automatically checks the p...

Page 225: ...much more www xerox com office 6180MFPsupport Supplies for your printer www xerox com office 6180MFPsupplies A resource for tools and information such as interactive tutorials printing templates help...

Page 226: ...2 Ordering Supplies on page 11 4 Managing the Printer on page 11 6 Checking Page Counts on page 11 10 Moving the Printer on page 11 11 See also Maintenance video tutorials at www xerox com office 6180...

Page 227: ...ning the Document Glass The document glass can be cleaned with a moistened lint free cloth only Do not use any kind of cleaning agent to clean the glass Cleaning the Exterior Clean the exterior of the...

Page 228: ...rs Warning Never touch a labeled area found on or near the heat roller in the fuser You can get burned If a sheet of paper is wrapped around the heat roller do not try to remove it by yourself to avoi...

Page 229: ...pply includes installation instructions Consumables Genuine Xerox Print Cartridges Cyan Magenta Yellow and Black Standard capacity High capacity Note Each print cartridge includes installation instruc...

Page 230: ...eseller or go to the Xerox Supplies website at www xerox com office 6180MFPsupplies Caution Use of non Xerox supplies is not recommended The Xerox Warranty Service Agreements and Total Satisfaction Gu...

Page 231: ...re IS to check the remaining volume of consumables and the paper loaded in this printer Note When using the printer as a local printer you cannot use CentreWare IS For details about checking the statu...

Page 232: ...e functions of PrintingScout refer to the Online Help Checking Printer Status Through E mail When connected in a network environment where sending and receiving of e mail is possible the printer can s...

Page 233: ...cation Login Name Password SMTP Server Connection Status POP3 Server Address POP3 Server Port Number Login Name Password POP3 Server Check Interval APOP Settings POP3 Server Connection Status Select a...

Page 234: ...word is admin and to set the recipient e mail address to service xerox com then confirm the setting result on the network settings list Password admin SetMsgAddr service xerox com NetworkInfo Note Des...

Page 235: ...ed as one When printing color data that has been converted by using ICC profile on an application with the Color Auto setting the data is printed by color even if it seems to be black and white data o...

Page 236: ...e that there are two or more persons carrying it When lifting the printer be sure to observe the following points Failure to do so may cause the printer to fall and result in injuries Two persons one...

Page 237: ...power cord interface cable and any other cables Warning To prevent electric shock never touch the power plug with wet hands When removing the power cord make sure that you pull the plug and not the c...

Page 238: ...ck switch to the locked position 4 Remove any paper in the output tray and return the paper stopper to its original position 5 Remove any paper in the Tray 1 MPT and then close the front cover Keep th...

Page 239: ...umidity and dirt 7 Lift the printer and move it gently Note If the printer is to be moved over a long distance the print cartridges should be removed to prevent toner from spilling and the printer sho...

Page 240: ...ting the printer s IP address dynamically 4 7 automatic 2 sided printing 5 23 automatically setting the printer s IP address Windows only 4 6 available printer drivers 4 10 B background color see imag...

Page 241: ...rmation pages 2 9 layout 2 6 Menu Map 2 9 menus 9 2 messages 10 40 control panel menus changing settings 9 3 description of 9 4 information pages 9 7 parallel settings 9 12 system settings 9 15 tray s...

Page 242: ...scan 3 2 selecting 2 sided printing 5 24 UNIX Linux 4 10 Windows 2000 or later 4 11 duplex unit 2 5 dynamically setting the printer s IP address 4 7 E electrical safety 1 2 e mail commands for 11 9 en...

Page 243: ...oth sides of the paper 5 23 printing safety 1 5 using the document glass 5 4 H help resources 2 13 how to check the meter 11 10 I images adjusting 6 6 adjusting placement 6 9 centering 6 10 importing...

Page 244: ...ess 4 8 overrides AutoIP 4 8 overrides DHCP 4 8 media supported 5 2 unacceptable types 5 5 memory 2 5 menu map 2 9 9 20 menu settings changing 9 3 Tray 1 MPT 9 6 menus 9 2 admin menu 9 8 common tray s...

Page 245: ...ex unit 10 14 fuser 10 11 long paper 10 19 optional sheet feeder 10 16 paper tray 10 6 Tray 1 10 3 paper tray settings 2 12 parallel settings 9 12 password enabling secure faxes 8 15 printing or clear...

Page 246: ...18 5 20 Windows 5 18 Output Options tab 5 18 Paper Quality tab 5 18 posters 6 10 safety guidelines 1 5 secure faxes 8 15 selecting 2 sided 5 24 selecting individual job printing options Macintosh 5 20...

Page 247: ...USB 7 5 secure print 5 44 security enabling secure faxes 8 15 printing secure faxes 8 15 selecting 2 sided printing 5 24 printing options 5 17 printing options for an individual job Macintosh 5 20 Win...

Page 248: ...faxes 8 20 sending faxes 8 19 technical support 2 13 turning off the printer 1 6 TWAIN driver Macintosh importing scanned images into applications 7 17 Windows scanning images into applications 7 15...

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Xerox Phaser 6180MFP, User Manual

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