Xerox Legacy 4590 System Administration Manual Download Page 84

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Xerox 4590/4110 Copier/Printer System Administration Guide

4-2

4. E-mail

Preparations

The following items are required in order to use the e-mail

feature. (Required items differ by the feature.)

: A required setting

: May set as needed for your

individual environment

Item

Description

Scanner Mail

Transmission

E-mail

Print

E-mail

notice

Job

completion

notice

TCP/IP

address

The TCP/IP address for the

machine.

E-mail is exchanged using TCP/IP.

Subnet

mask

Necessary when the network is

divided into subnets.

Gateway

address

Necessary when multiple networks

are connected by gateways.

Administrator

e-mail

address

Set the e-mail address for the

machine administrator.

Main mail

address

Used as the sender address when

the machine is transmitting e-mail.

DNS server

address

Required when the addresses for a

POP3 server and a SMTP server

are set with a domain name format

rather than their IP addresses.

SMTP server

address

The machine uses a SMTP server

to transmit e-mail. The SMTP

server can also be used for

receiving e-mail.

SMTP

authenticatio

n user

If the SMTP server requires

authentication, specify the

authentication user name.

POP3

server

If a POP3 server is used to receive

e-mails, register the e-mail address

of the machine and user to the

POP3 server.

Also, it is necessary to set the

POP3 server address on the

machine.

POP user

name

Set the POP receiving user

address.

Summary of Contents for Legacy 4590

Page 1: ...Xerox4590Copier Printer Xerox4110Copier Printer System Administration Guide Version 3 2 January 2008...

Page 2: ...now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs that are displayed on the screen such as styles templates ico...

Page 3: ...eatures 1 5 Print 1 5 Using the printer as a network printer 1 6 Supported operating systems 1 7 CentreWare Internet Services 1 8 Scan 1 9 E mail 1 9 Tools 1 10 Power on off 1 12 Powering on 1 12 Powe...

Page 4: ...Configuration procedure 2 9 Overview 2 9 Configuration on the machine 2 10 Configuration on the computer 2 12 EtherTalk 2 12 Preparations 2 12 Configuration procedure 2 12 Overview 2 12 Configuration...

Page 5: ...rations 5 2 Overview 5 2 Enabling the ports and setting the IP addresses 5 2 Configuring the E mail environment 5 4 Configuration of the scanner Save to a Mailbox 5 9 Overview 5 9 Enabling the ports a...

Page 6: ...Changing Mailbox Viewer2 settings 6 17 Importing using CentreWare Internet Services 6 18 Importing using WebDAV Protocol 6 21 7 Authentication Auditron Administration 7 1 Authentication overview 7 1...

Page 7: ...ngs Menu List 8 7 System Settings 8 7 Common Settings 8 7 Copy Mode Settings 8 8 Network Settings 8 10 Print Mode Settings 8 11 Scan Mode Settings 8 11 E mail Settings 8 12 Mailbox Settings 8 12 Store...

Page 8: ...agnostics 8 59 Initialize Hard Disk 8 60 Delete All Data 8 61 Watermark 8 61 Other Settings 8 63 Auto Job Promotion 8 64 Offset Stacking Finisher Tray 8 65 Default Print Paper Size 8 66 Paper Size Set...

Page 9: ...Stamp Position defaults 8 106 Date Position defaults 8 109 Page No Position defaults 8 110 Quantity Display 8 111 Original Size Defaults 8 112 Original Size Defaults options 8 113 Reduce Enlarge Prese...

Page 10: ...e Print Documents 8 155 Delete Sample Print Documents 8 155 Setup Menu 8 156 Mailbox 8 157 Job Flow Sheets 8 162 Create New Job Flow Sheet 8 164 Details 8 169 Address Book 8 170 System Administrator S...

Page 11: ...notified 9 9 When the completion of the job is not notified 9 10 TCP IP 9 10 Troubleshooting 9 10 When using Windows 95 Windows 98 or Windows Me 9 10 When using Windows NT 4 0 Windows 2000 Windows XP...

Page 12: ...orth America 10 5 Europe and other markets 10 5 Maintenance safety 10 5 Operational safety 10 6 Ozone safety 10 7 Notices 10 7 Radio frequency emissions 10 7 FCC in the USA 10 7 In Canada ICES 003 10...

Page 13: ...mation Getting Started This guide briefly outlines and explains the main features of the machine as well as providing simple operating instructions PostScript User Guide This guide provides informatio...

Page 14: ...and information for your product by going to www xerox com and doing one of the following Enter your product number e g 4110 4595 in the Search field and select Search Select the Support Drivers link...

Page 15: ...n switch to that feature without returning to the All Services screen The factory default settings for these buttons are Copy for the 1st button and none for the 2nd and 3rd buttons Each button featur...

Page 16: ...ows the factory default settings For more information refer to Screen Defaults on page 8 30 NOTE When the feature is not available the button will not be displayed Also if the feature is unavailable d...

Page 17: ...to Print Mode Settings on page 8 124 and Scan Mode Settings on page 8 130 Services and features The following facilities are provided in a network environment Print CentreWare Internet Services Scan E...

Page 18: ...he following methods LPD Allows communication with the machine directly by using the TCP IP protocol NetWare Allows the machine to be managed by using a NetWare server SMB Allows printing to the machi...

Page 19: ...Supports MacOS 7 5 or later 8 x 9 x MacOS 10 2 x 10 3 3 For details about network environments refer to the manual in the CentreWare Utilities CD ROM Connection method Network connection Port LPD NetW...

Page 20: ...functions offered under each tab within the CentreWare Internet Services when the machine is enabled with Internet Services Tab name Main function Service Printing files from client computers Job Dis...

Page 21: ...an create a maximum of 500 Job Templates Scanner save to a computer When the machine is connected to a network which can use either the FTP or SMB protocol the scanned document can be saved on a netwo...

Page 22: ...n a TCP IP environment For setting as a printer the properties screen of the services allow the users to configure the system settings and port settings for each network that are otherwise set using t...

Page 23: ...he Control Panel Configurable S Partly configurable U Not configurable Item Control Panel CentreWare Internet Services CentreWare Utilities Enabling the port S LPD only Setting an IP address Configuri...

Page 24: ...me Use the Power Saving feature when the machine is not in use for a while to reduce power consumption KEY POINT Switching the machine power off may cause loss of data being processed Refer to the Pow...

Page 25: ...off in the following instances While data is being received While data is being sent FTP SMB e mail While jobs are being printed While jobs are being copied While a scan is being executed While data i...

Page 26: ...enters the Sleep mode if a further preset time elapses Low Power Mode Power consumption 225W In this mode the power to the UI and fuser unit is lowered to save power The display goes out and the Power...

Page 27: ...and set the Low Power Mode and the Sleep Mode time intervals as follows NOTE The amount of time that passes before the machine enters Low Power Mode and Sleep Mode can be specified in 1 minute increme...

Page 28: ...Xerox 4590 4110 Copier Printer System Administration Guide 1 16 1 Overview 4 Select System Settings 5 Select Common Settings 6 Select Machine Clock Timers...

Page 29: ...er the last operation NOTE The default for From Last Selection to Low Power Mode is 15 minutes From Last Selection to Sleep Mode Set the time to move to the Sleep Mode after the last operation NOTE Th...

Page 30: ...8 1 Overview Exiting the Power Saver Mode The following describes how to exit the Power Saver mode The Power Saver mode is exited in the following instances By pressing the Power Saver button Receivin...

Page 31: ...ace supports the following 2 types 100Base TX 10Base T This section describes the installation procedure for the Ethernet interface 1 Confirm that the power switch is turned off 2 Connect a network ca...

Page 32: ...Condensed Italic Antique Olive Antique Olive Italic Antique Olive Bold CG Omega CG Omega Italic CG Omega Bold CG Omega Bold Italic CG Omega Bold Italic Garamond Antiqua Garamond Kursiv Garamond Halbfe...

Page 33: ...rial Bold Italic Times New Times New Italic New Century Schoolbook Italic New Century Schoolbook Bold New Century Schoolbook Bold Italic ITC Avant Garde Book ITC Avant Garde Book Oblique ITC Avant Gar...

Page 34: ...Xerox 4590 4110 Copier Printer System Administration Guide 1 22 1 Overview...

Page 35: ...nvironment where TCP IP can be used The CentreWare Utilities CD ROM which is included with this product Configuration procedure Overview The machine can be connected to computers using TCP IP LPD Port...

Page 36: ...tem Settings 2 Enable either the LPD port or the Port 9100 port as appropriate In this example the LPD port is enabled a Select System Settings b Select Network Settings c Select Port Settings d Selec...

Page 37: ...ress as shown above NOTE 1 Enter addresses in the format xxx xxx xxx xxx where xxx should be a numeric value in the range from 0 to 255 However 224 or 225 xxx xxx xxx and 127 xxx xxx xxx cannot be use...

Page 38: ...acintosh using TCP IP LPD refer to the manual contained in the CD ROM included with this product for the print driver installation procedure NetWare Preparations The following items are required when...

Page 39: ...e This section describes the configuration procedure to connect the machine to a NetWare network NOTE Configuration can also be performed using the Network configuration tools included in CentreWare I...

Page 40: ...when using a Microsoft Network SMB Network environment where either TCP IP or NetBEUI can be used The CentreWare Utilities CD ROM which is included with this product Configuration procedure Overview T...

Page 41: ...ired The default password is x admin c Select System Settings 2 Enable the SMB port a Select System Settings b Select Network Settings c Select Port Settings d Select SMB and then select Change Settin...

Page 42: ...own above NOTE 1 Enter addresses in the format xxx xxx xxx xxx where xxx should be a numeric value in the range from 0 to 255 However 224 or 225 xxx xxx xxx and 127 xxx xxx xxx cannot be used NOTE 2 S...

Page 43: ...entreWare Utilities CD ROM for the print driver installation procedure Internet Printing Protocol IPP Preparations The following items are required when using Internet Printing Protocol IPP A network...

Page 44: ...ed The default password is x admin c Select System Settings 2 Enable the IPP port a Select System Settings b Select Network Settings c Select Port Settings d Select IPP and then select Change Settings...

Page 45: ...t Save h Configure TCP IP Subnet Mask and TCP IP Gateway Address as shown above NOTE 1 Enter address in the format xxx xxx xxx xxx where xxx should be a numeric value in the range from 0 to 255 Howeve...

Page 46: ...page 1 7 Refer to the manual contained in the CentreWare Utilities CD ROM for the print driver installation procedure EtherTalk Preparations The following item is required when using an EtherTalk net...

Page 47: ...UserID using the numeric keypad and select Confirm NOTE The default User ID value is 11111 When using the Authentication feature a password is required The default password is x admin c Select System...

Page 48: ...Configuration on the computer This section describes the configuration procedure for the computer To print from the machine the computer needs to have the print driver installed For information about...

Page 49: ...iety of services including job and printer status and the ability to alter configurations using a web browser in a TCP IP environment For setting as a printer the properties screen of the services in...

Page 50: ...Select System Settings 2 Enable the Internet service port on the machine a Select System Settings b Select Network Settings c Select Port Settings d Select Internet Service HTTP and then select Change...

Page 51: ...ke press the C Clear button and enter again NOTE 3 When you would like to move to the next value without entering all 3 digits select Save Select Next f Select Save g Configure TCP IP Subnet Mask and...

Page 52: ...access the device using a combination of the host name and the domain name as the Internet address For example if the host name is dcf1100 and the domain name is mycompany com then the Internet addres...

Page 53: ...nel the setting items changed on the screen of the control panel are not displayed Power cycle the printer in this case The following network settings are discussed in this section Ethernet EtherTalk...

Page 54: ...dress bar on the browser and press the Enter key Example of the IP address entry http 192 168 1 1 Example of the Internet address entry http xxx yyyy zz vvv NOTE When specifying a port number add and...

Page 55: ...nd password is x admin c The web browser pages displays a message asking if you want to reboot the machine d Click Reboot The machine will reboot and the setting value will be reflected EtherTalk This...

Page 56: ...flect the values as the machine s setting values a Click the Apply New Settings A screen to enter the user name and password will be displayed b Enter the System Administrator UserID and password into...

Page 57: ...and press the Enter key Example of the IP address entry http 192 168 1 1 Example of the Internet address entry http xxx yyyy zz vvv NOTE When specifying a port number add and a port number to the end...

Page 58: ...ord 13 Reflect the values as the machine s setting values a Click the Apply New Settings A screen to enter the user name and password will be displayed b Enter the System Administrator UserID and pass...

Page 59: ...Example of the IP address entry http 192 168 1 1 Example of the Internet address entry http xxx yyyy zz vvv NOTE When specifying a port number add and a port number to the end of the Internet address...

Page 60: ...de is in Directory Service 15 Select a frame type from the Transport Protocol Frame Type pull down menu NOTE Set this item only when the operation mode is in Directory Service 16 Select the Enable che...

Page 61: ...tp 192 168 1 1 Example of the Internet address entry http xxx yyyy zz vvv NOTE When specifying a port number add and a port number to the end of the Internet address 3 Click the Properties tab 4 Click...

Page 62: ...he Get the DNS Server Address c Set the DNS Name d Select the On check box when using the Generate Domain Search List Automatically e Set the Domain Name 1 to 3 f Set the Connection Timeout g Select t...

Page 63: ...and password into User Name and Password and then click OK NOTE The default User ID value is 11111 and password is x admin h The right frame on the web browser will change to the machine reboot displa...

Page 64: ...et address 3 Click the Properties tab 4 Click on the left of Protocol Settings to display the items in the folder 5 Click LPD 6 Set the Port Number 7 Select the Enable check box to enable the TBCP Fil...

Page 65: ...address bar on the browser and press the Enter key Example of the IP address entry http 192 168 1 1 Example of the Internet address entry http xxx yyyy zz vvv NOTE When specifying a port number add an...

Page 66: ...er ID value is 11111 and password is x admin c The right frame on the web browser will change to the machine reboot display d Click Reboot The machine will reboot and the setting value will be reflect...

Page 67: ...ation Mode 9 Select the Enable check box to enable DNS 10 Set the Connection Time Out 11 Reflect the values as the machine s setting values a Click the Apply New Settings A screen to enter the user na...

Page 68: ...chine in the address bar on the browser and press the Enter key Example of the IP address entry http 192 168 1 1 Example of the Internet address entry http xxx yyyy zz vvv NOTE When specifying a port...

Page 69: ...wser will change to the machine reboot display d Click Reboot The machine will reboot and the setting value will be reflected LDAP This section describes the settings for the LDAP port 1 Start a web b...

Page 70: ...x admin c The right frame on the web browser will change to the machine reboot display 9 Click Reboot The machine will reboot and the setting value will be reflected E mail Enabling the ports This sec...

Page 71: ...il Notice Service when using the mail notice or job completion notice feature 6 Reflect the values as the machine s setting values a Click the Apply New Settings A screen to enter the user name and pa...

Page 72: ...the CentreWare Internet Services screen for details on the setting items 1 Start a web browser 2 Type the IP address or the Internet address for the machine in the address bar on the browser and pres...

Page 73: ...han their IP addresses a Select the DHCP check box if using DHCP for the Get DNS Address b Set the DNS Server Address 1 to 3 NOTE This item is not necessary if DHCP has been specified for the Method t...

Page 74: ...en using the mail print feature and POP3 is specified for the Receive Protocol a Set the POP3 Server Address POP3 Port Number and POP Receiving Authentication b Set the POP3 Server Check Interval c Se...

Page 75: ...names that will be accepted by the machine If you selected Disable Receive specify the domain names that will be rejected by the machine d Click the Apply New Settings e Click the Back button until t...

Page 76: ...address bar on the browser and press the Enter key Example of the IP address entry http 192 168 1 1 Example of the Internet address entry http xxx yyyy zz vvv NOTE When specifying a port number add an...

Page 77: ...a public key and certificate are used to decrypt the data The public key and certificate can be generated using CentreWare Internet Services The certificate is valid for a year Also an existing certi...

Page 78: ...IP address entry http 192 168 1 1 Example of the Internet address entry http xxx yyyy zz vvv NOTE When specifying a port number add and a port number to the end of the Internet address 3 Click the Pro...

Page 79: ...eflect the values as the machine s setting values a Click the Apply New Settings b The right frame on the web browser will change to the machine reboot display c Click Reboot The machine will reboot a...

Page 80: ...rnet Services 1 Start a web browser 2 Enter the machine s IP address or the Internet address to the address entry column on the browser and press the Enter key Example of the IP address entry http 192...

Page 81: ...k the Apply New Settings A screen to enter the user name and password will be displayed b Enter the System Administrator UserID and password into User Name and Password and click OK NOTE The default U...

Page 82: ...Xerox 4590 4110 Copier Printer System Administration Guide 3 34 3 Using CentreWare Internet Services...

Page 83: ...Center Scanner mail transmission Documents can be scanned and transmitted via e mail in black and white or color with optional color scanner kit Mail print E mail with attachments in either TIFF or P...

Page 84: ...mail address Set the e mail address for the machine administrator Main mail address Used as the sender address when the machine is transmitting e mail DNS server address Required when the addresses f...

Page 85: ...ort and setting TCP IP Set the machine to be able to use TCP IP Configuring the e mail feature Set the e mail function items on the machine Enabling the ports and setting the IP addresses This section...

Page 86: ...ep is not necessary Also in an environment with DHCP or BOOTP configure the way to obtain the address If the address cannot be obtained automatically or manual configuration is preferred configure the...

Page 87: ...CP IP Subnet Mask and TCP IP Gateway Address as the above NOTE 1 Enter address in the format xxx xxx xxx xxx where xxx should be a numeric value in the range from 0 to 255 However 224 or 225 xxx xxx x...

Page 88: ...11 When using the Authentication feature a password is required The default password is x admin c Select System Settings 2 Set the e mail address host name and domain name a Select System Settings b S...

Page 89: ...then select Close If SMTP has been selected for the Mail Receiving Protocol Select SMTP Server Settings and then set the following items for the SMTP server SMTP Server Port Number Enter a value in t...

Page 90: ...il on the POP3 server POP3 Server Server Name Enter the name to login to the POP3 server POP3 Password Enter the same password twice in the New Password and Confirm Password If you do not wish to set...

Page 91: ...Receiving Protocol and has already been configured E mail Send Authentication Select one from Off POP before SMTP or SMTP AUTH NOTE If POP before SMTP has been selected the POP3 settings must be set S...

Page 92: ...tem Administration Guide 4 10 4 E mail 6 Select Close repeatedly until the System Settings screen is displayed 7 Select Exit 8 After the machine is restarted print out the Printer Settings List to con...

Page 93: ...canned and transmitted via e mail Scanner save to a mailbox Documents which you would like to take in as data can be scanned and stored into a mailbox Stored documents can be accessed from network com...

Page 94: ...sses on the machine Configuring the E mail Environment Set the e mail function items on the machine Enabling the ports and setting the IP addresses This section describes the configuration procedure t...

Page 95: ...re the IP address subnet mask and gateway address a Select Protocol Settings b Select TCP IP Get IP Address and then select Change Settings c Select one from DHCP BOOTP RARP DHCP Autonet or Manual If...

Page 96: ...er the machine is restarted print out the Printer Settings List to confirm that the mail send port is enabled and TCP IP is configured Configuring the E mail environment This section describes the con...

Page 97: ...ail Receiving Protocol and then select Change Settings c Select either SMTP or POP3 as appropriate for your environment d Select Save and then select Close If SMTP has been selected for the Mail Recei...

Page 98: ...ort Number Enter a value in the range from 1 to 65535 POP3 Server Server Check Interval Set the interval for checking the e mail on the POP3 server POP3 Server Server Name Enter the name to login to t...

Page 99: ...selected for SMTP Server Setup SMTP Server Port Number Enter a value in the range from 1 to 65535 NOTE This configuration is not necessary if SMTP has been selected for the Mail Receiving Protocol and...

Page 100: ...ff Enter Permitted Domain Names or Enter Rejected Domain Names Domain 1 Domain 50 Specify up to 50 domains if either Enter Permitted Domain Name or Enter Rejected Domain Name has been selected for Dom...

Page 101: ...ata Enabling the ports and setting the IP addresses Enable the port Salutation for the scanner save to a mailbox and then set the IP address The procedure for setting the machine is as follows NOTE 1...

Page 102: ...ubnet mask and gateway address a Select Close repeatedly until the Network Settings screen is displayed b Select Protocol Settings c Select TCP IP Get IP Address and then select Change Settings d Sele...

Page 103: ...or 225 xxx xxx xxx and 127 xxx xxx xxx cannot be used NOTE 2 Specify the subnet mask by a combination of the numbers 0 128 192 224 248 252 and 255 However you cannot use 0 between non zero values NOT...

Page 104: ...stem Administrator password is set Check password When the password is set configure whether each operation such as read or write requires password restrictions Delete document after retrieval Set whe...

Page 105: ...nter System Administration Guide 5 13 5 Using the Scan Service 3 Select Mailbox 4 Select a box to register and then select Create Delete NOTE Mailboxes that have not been registered are displayed as N...

Page 106: ...te Delete screen is displayed XXX indicates the mailbox number to register 6 Configure other items as necessary Select an item to configure and select Change Settings When the setting is completed sel...

Page 107: ...t Yes The document is deleted Delete documents with expiry date When an Document Expiry Date is set in Stored Document Settings under System Settings expired documents are deleted at the specified tim...

Page 108: ...supports folder sharing Microsoft WIndows 95 98 Microsoft WIndows Me Microsoft WIndows NT 4 0 Microsoft WIndows 2000 Microsoft WIndows Server 2003 Microsoft WIndows XP Overview This section describes...

Page 109: ...the System Administrator Menu screen a Press the Log In Out button b Enter the UserID using the numeric keypad and then select Confirm NOTE The default User ID value is 11111 When using the Authentica...

Page 110: ...erver e Select TCP IP Get IP Address and then select Change Settings f Enter the IP address using the numeric keypad NOTE 1 Enter address in the format xxx xxx xxx xxx where xxx should be a numeric va...

Page 111: ...ter key Example of the IP address entry http 192 168 1 1 Example of the Internet address entry http xxx yyyy zz vvv NOTE When specifying a port number add and a port number to the end of the Internet...

Page 112: ...6 0 Microsoft Windows NT Server 4 0 Microsoft Windows 2000 Server Microsoft Windows NT Workstation 4 0 Microsoft Windows 2000 Professional or Microsoft Windows XP The FTP service of Microsoft Interne...

Page 113: ...In order to use the scanner save to a computer service enable a port SMB or FTP client and set the IP address The procedure for setting the machine is as follows NOTE 1 The configuration can also be p...

Page 114: ...nd gateway address a Select Protocol Settings b Select TCP IP Get IP Address and then select Change Settings c Select one from DHCP BOOTP RARP DHCP Autonet or Manual If you select anything other than...

Page 115: ...wish to set the gateway address enter 0 0 0 0 5 Select Close repeatedly until the System Settings screen is displayed 6 Select Exit 7 After the machine is restarted print out the Printer Settings Lis...

Page 116: ...ob flow service enable the SOAP port SNMP port and Internet service port and set IP addresses The procedure for setting the machine follows NOTE The configuration can also be performed using CentreWar...

Page 117: ...teway address a Select Protocol Settings b Select TCP IP Get IP Address and then select Change Settings c Select one from DHCP BOOTP RARP DHCP Autonet or Manual If you select anything other than Manua...

Page 118: ...224 or 225 xxx xxx xxx and 127 xxx xxx xxx cannot be used NOTE 2 Specify the subnet mask by a combination of the numbers 0 128 192 224 248 252 and 255 However you cannot use 0 between non zero values...

Page 119: ...in print features The major print features are as follows To learn about print features click Help in the print driver screen and refer to the online help For information about how to print refer to P...

Page 120: ...ing and Deleting Stored Documents Sample Print When printing multiple copies of a document you can first print a confirmation copy and then print the rest from the machine For information about how to...

Page 121: ...l Network Scanner Utility2 Network scan driver The Network Scan driver is used to allow client side application software to import documents scan data stored in the mailbox on the machine via the netw...

Page 122: ...right The contents displayed in each frame change depending on the feature in use service job status property maintenance support NOTE You can read explanations of CentreWare Internet Services via th...

Page 123: ...er name is 11111 The default password is x admin Tab name Main features Service Print Commands You can specify a file on your PC to print Job Job List Job History Report Delete Jobs Status Display Dev...

Page 124: ...button in the Temporary Internet Files pane 3 In the Settings dialog box set Check for newer versions of stored pages to either Every visit to the page or Every time you start Internet Explorer 4 Cli...

Page 125: ...t Services Starting CentreWare Internet Services To use this service perform the following procedure on your computer 1 Start up the computer and the browser 2 Enter the device IP address or Internet...

Page 126: ...tware you are using For more information refer to the documentation provided with each application To learn about print features click Help in the print driver screen and refer to the online help 1 Se...

Page 127: ...rator or network administrator whether these settings have been completed Network environment Settings Register a User Account Set the e mail environment Configure the port the e mail address of the m...

Page 128: ...not print correctly NOTE 2 Up to 31 documents can be attached 2 Enter the mail address of the machine as the recipient 3 Send the e mail NOTE The receiving printer prints the e mail body and attached...

Page 129: ...ftware to import documents scan data stored on the mailbox in the machine via the network For instructions on installing the Network Scan driver refer to the manual contained in the CentreWare Utiliti...

Page 130: ...t To view scanners from other networks click Options and change the settings For information about changing settings refer to Changing network scan driver settings on page 6 14 6 In the Mailbox Number...

Page 131: ...orwarding ends the document is loaded into the application software and is deleted from the mailbox NOTE 1 If importing one page at a time documents that have pages not yet imported are shown in the l...

Page 132: ...t scanner is selected To change the scanner name display method click on Options in the scanner select dialog box and configure the display If a scanner is registered by Other Network Scanners the sca...

Page 133: ...lds in the displayed dialog box click Help and refer to the Mailbox Viewer2 online help 1 Click Start Programs Xerox Utilities Mailbox Viewer2 NOTE If a different program folder was specified during i...

Page 134: ...rt importing one document at a time All documents stored on the selected mailbox are imported when you click on Import NOTE To import documents the Auto Import check box must be checked in Mailbox Vie...

Page 135: ...en that scanner is selected To change the scanner name display method click on Options in the scanner select dialog box and configure the display If a scanner is registered by Other Network Scanners t...

Page 136: ...ser 2 Enter the IP address or Internet address of the machine in the browser address field and press the Enter key NOTE 1 If your network uses DNS Domain Name System and the host name of the machine i...

Page 137: ...Services 3 Select a Mailbox from the Properties tab 4 In the Mailbox Number field input the mailbox number 1 500 that contains the document you wish to import and input a password up to 20 digits into...

Page 138: ...Xerox 4590 4110 Copier Printer System Administration Guide 6 20 6 Computer Operations 7 Click Save this link To learn about operating details click on the Help link and refer to the online help...

Page 139: ...cuments stored in the mailbox Since the WebDAV protocol uses HTTP port if a communication via HTTP is encrypted then importing a scanned document using WebDAV protocol will also be encrypted In order...

Page 140: ...Xerox 4590 4110 Copier Printer System Administration Guide 6 22 6 Computer Operations...

Page 141: ...change system settings To enter System Administration mode enter the System Administrator ID into the user ID entry field on the authentication screen Authenticated Users Authenticated users are user...

Page 142: ...machine Network authentication allows a number of machines to use user information managed centrally External accounting services supported by the machine include CentreWare Remote Authentication Ver...

Page 143: ...Flow Sheets On the machine even when the Login Setup Auditron Administration feature is not being used for copy scan and print if the Authentication feature is being used on the machine then authenti...

Page 144: ...is not enabled When the Authentication feature is not enabled such a job flow sheet can be shared by all users of the machine and the settings changed freely When the Authentication feature is being u...

Page 145: ...sed on the machine depend on whether or not the Authentication feature is used When the Authentication feature is not enabled When the Authentication feature is not enabled the relation between the us...

Page 146: ...et can still be used However once the association is released the job flow sheet is no longer displayed and cannot be used Job flow sheet registration Job Flow Sheets screen This section describes ope...

Page 147: ...the copy Job flow operations Authentication unregistered user general user Authentication registered user System Administrator SA Generally shared Box SA shared Personal Generally shared Box SA shared...

Page 148: ...Authentication feature is not enabled this box is shared by all users When the Authentication feature is enabled this box is shared by all authenticated users Only a System Administrator can change t...

Page 149: ...n the authentication status then changing copying is no longer possible but the job flow sheet can still be used However once the association is released the job flow sheet is no longer displayed and...

Page 150: ...rt operations KEY POINT If a job flow sheet is associated with a mailbox in which it can no longer be used as a result of a change in the authentication status then changing copying is no longer possi...

Page 151: ...es made to the authentication status are linked to a mailbox you can still use them except for changing copying them If you release the link the job flow sheet will no longer be displayed and will be...

Page 152: ...o a mailbox they can still be used but not changed or copied If you release the link the job flow sheet will no longer be displayed and will be disabled When the Authentication feature is not enabled...

Page 153: ...Keep logon records under selecting Network Access Mail box Job flow Authentication unregistered user general user Authentication registered user System administrator Generally shared SA shared Person...

Page 154: ...tered on the machine before the data is accepted on the machine Using Network Authentication Auditron administration is carried out using user information managed by the remote accounting service User...

Page 155: ...reached prevents further operation For information about the method of setting refer to Account Limit on page 8 181 Network Authentication When you are using Network Authentication with the machine Au...

Page 156: ...hat can be controlled on the machine are as follows KEY POINT When performing per user auditron administration on DocuHouse keep the following in mind If registering new users on multiple domains make...

Page 157: ...items Normal print Print driver for the machine Required Authenticated user Print color pages monochrome pages number of sheets Other than print driver for the machine 2 Unauthenticated unregistered u...

Page 158: ...ssion Required Authenticated user Scanned color pages monochrome pages mail transmission color pages monochrome pages Scanner box storage Required Authenticated user Scanned color pages monochrome pag...

Page 159: ...ration Guide 8 1 8 Setups The machine has factory default initial settings which can be customized To change the settings enter the System Administration mode and use the System Settings screen This c...

Page 160: ...he Log In Out button 2 Using the numeric keypad enter the System Administrator UserID and password You may also select Keyboard to display a keypad screen and enter the user ID and password from there...

Page 161: ...e default password value is x admin 4 From System Administrator Menu select System Settings User Mode While still in System Administration mode you can still carry out normal operations such as copyin...

Page 162: ...e set For the items that can be selected in the system settings refer to System Settings Menu List on page 8 7 6 Set any feature After setting the feature select Save 7 Exit the System Administration...

Page 163: ...r to Network Settings on page 8 116 Print Mode Settings You can set the memory settings print time operation and so on For more information refer to Print Mode Settings on page 8 124 Scan Mode Setting...

Page 164: ...sses in the address book assign paper tray attributes and create job flow sheets For more information refer to Setup Menu on page 8 156 System Administrator Settings You can set the system administrat...

Page 165: ...ing depend on the configuration of the machine System Settings Common Settings Machine Clock Timers Date Time NTP Time Synchronization Connection Interval Auto Clear Auto Job Release Auto Print Auto P...

Page 166: ...rk Force Watermark Client Copy Job Print Force Watermark Mailbox Print Other Settings Auto Job Promotion Offset Stacking Finisher Tray Default Print Paper Size Paper Size Settings Millimeters Inches K...

Page 167: ...cedure Maximum Stored Pages 2 Sided Original Scan Options Auto Paper Off Fine tune 100 Pseudo Photo Gradation Mode Original Type Lightweight Output Orientation Reverse Order Originals Output Orientati...

Page 168: ...Server Setup POP3 Server IP Address POP3 Server Server Name POP3 Server Port Number POP3 Server Check Interval POP3 Server Login Name POP3 Server Password POP Password Encryption SMTP Server Settings...

Page 169: ...er Sheet Tray PostScript Paper Supply PostScript Font Absence PostScript Font Substitution Basic Scanning Tab Feature in 2nd Column Reduce Enlarge Button 2 Reduce Enlarge Button 3 Scan Defaults Output...

Page 170: ...ype of Last Name Attribute Type of First Name Attribute Type of E mail Address Attribute Type of Custom Items 1 to 3 Attribute Name of Custom Items Maximum Search Results 1 to 3 Search Time Out Other...

Page 171: ...tion Send E mail Transfer via FTP 1 Transfer via FTP 2 Transfer via SMB 1 Transfer Content Check via SMB 2 Content Check Not applicable Address Book Address Type E mail Address Recipient Name Last Nam...

Page 172: ...Print Meters System Administrator Copy Meter Not applicable User Details Setup UserID Characters Hide User ID Account ID Characters Hide Account ID Failed Access Log Checking Authentication informati...

Page 173: ...umbers letters and symbols Item Description Entering letters and numerals Select Alphanumeric If you select Shift capital letters appear To return to lowercase select Shift again Entering symbols Sele...

Page 174: ...s can be made and are detailed in the sections that follow Machine clock timers Audio tones Screen defaults Paper tray settings Image quality Reports Maintenance diagnostics Set numbering Other settin...

Page 175: ...Select the item to be set Machine Clock Timers You can set the clock time or the timer interval until power saving or reset features take effect 1 From the Machine Clock Timers screen select Machine C...

Page 176: ...ways be possible 5 Select Save Date Set the date in the in the system clock of the machine The date set here is printed on lists and reports 1 From the Machine Clock Timers screen select Date and sele...

Page 177: ...e time set here is printed on lists and reports 1 From the Machine Clock Timers screen select Time and select Change Settings 2 Select the display format 3 When 12 Hour Clock is selected select AM or...

Page 178: ...If you selected On use the numeric keypad to enter the IP address for the time server Off A connection is not made to the time server On A connection is made to the time server IP Address Set the IP...

Page 179: ...ich a connection is made to the time server Select an interval from 1 to 500 hours in steps of one hour 1 From the Machine Clock Timers screen select Connection Interval and select Change Settings 2 E...

Page 180: ...or select the Cancel button to delete any selections made on this screen NOTE Even if Off is selected any currently scanned and pending jobs continue processing after one minute of inactivity on the m...

Page 181: ...of hard disk space etc Once the current job is cleared jobs that can be continued are limited to those that only use parts of the machine not affected by the error Set the value in the range 4 to 99...

Page 182: ...to 240 seconds in one second steps If you select Off once the machine is ready printing can start immediately 1 From the Machine Clock Timers screen select Auto Print and select Change Settings 2 Sele...

Page 183: ...mode 1 From the Machine Clock Timers screen select Auto Power Saver and select Change Settings 2 Set low power mode and sleep mode From Last Selection to Low Power Mode Set the time to go from last op...

Page 184: ...t Save to save the settings and return to the previous window Daylight Savings With this feature enabled the machine automatically adjusts the current time when the summer time starts and ends Adjust...

Page 185: ...not to sound an alarm for example when a job ends or there is a fault 1 From the Common Settings screen select Audio Tones The Audio Tones screen opens 2 Select the item to be set or changed NOTE Sel...

Page 186: ...hanges each time it is pressed select the volume level that sounds when the button is in its initial first position This is the sound made when the Interrupt button is released Select from Loud Normal...

Page 187: ...sounds when a fault such as a paper jam occurs and the fault is left unattended Select from Loud Normal and Soft To disable the sound select Off Out of Paper Warning Tone Select the volume level that...

Page 188: ...n Guide 8 30 8 Setups Screen Defaults Set the initial screen display when the power is turned on 1 From the Common Settings screen select Screen Defaults The Screen Defaults window opens 2 Select the...

Page 189: ...specific Screen Defaults feature 5 Select Save Custom Buttons 1 2 and 3 You can assign features to the Custom Buttons on the control panel Custom Buttons 1 2 and 3 To leave a button unassigned select...

Page 190: ...Services button on the control panel is pressed Refer to the below illustration If you select Not Set the selected button position remains empty NOTE It is not possible to assign the same feature to...

Page 191: ...rvices screen when the All Services button on the control panel is pressed For the purpose of this feature the Copy feature is selected 4 The Main Feature Selection window opens Select the desired fea...

Page 192: ...n as rectangular buttons refer to the below illustration The layout of numbers shown on the All Services Additional Features screen display the layout order of buttons on the All Services screen In ot...

Page 193: ...vices Additional Features 2 Select Change Settings The All Services Additional Features window opens 3 Select a feature that you will want displayed on the All Services Additional Features screen when...

Page 194: ...on Guide 8 36 8 Setups 4 The Additional Feature Selection window opens Select the desired feature that you want displayed on the All Services screen of the UI 5 Select Save 6 Repeat Steps 1 5 for the...

Page 195: ...n Job Status screen Select the job types that you want displayed on the Completed Jobs screen of the Job Status screen when the Job Status button on the control panel is pressed Refer to the illustrat...

Page 196: ...order of the paper types custom paper information and more 1 From the Common Settings screen select Paper Tray Settings The Paper Tray Settings screen opens 2 Select the item to be set or changed Make...

Page 197: ...procedure A maximum of twelve characters can be entered for each custom paper name For example use the name Color for colored paper For information about entering text refer to Entering Text on page...

Page 198: ...ous screen 6 If desired repeat Steps 1 5 for the other custom paper names 7 Select Close to return to the Paper Tray Settings screen Paper Tray Attributes Select the paper size and paper type that wil...

Page 199: ...er may not fit and this may cause paper jams or other errors Tray detection may also not be possible In such cases use tray 5 Bypass Tray NOTE Trays 1 and 2 are preset at manufacturing at size 8 5 x 1...

Page 200: ...n the Y vertical direction within the range 148 330 mm 5 82 13 in in 1 mm increments For optional trays 6 and 7 set the size in the X direction within the range 210 241 mm 8 26 9 48 in and in the Y di...

Page 201: ...tray 5 Bypass you can select from eleven paper types and from custom paper types 1 5 If the optional OHCF tray 6 is installed an additional Paper Type option Coated Stock is available NOTE The option...

Page 202: ...Xerox 4590 4110 Copier Printer System Administration Guide 8 44 8 Setups 7 Set the attributes for other trays as desired 8 Select Close to return to the Paper Tray Settings screen...

Page 203: ...r in the Paper Supply screen Copy feature 1 From the Paper Tray Settings select Customize Paper Supply Screen 2 Select an item Paper Color Select whether or not to display the paper color Other Attrib...

Page 204: ...es whether or not the Paper Tray Attributes feature is displayed on the Setup Menu Select Disabled or Enabled Disabled If this feature is selected then the Setup Menu does not display the Paper Tray A...

Page 205: ...y the paper tray attributes while you are loading paper in the tray Enabled If this feature is selected the UI displays the paper tray attributes as you are loading paper into the tray Paper Tray Prio...

Page 206: ...ic tray selection means that a tray containing the appropriate paper is automatically selected by the machine for copying or printing You can select from a variety of paper types including bond paper...

Page 207: ...tings screen select Paper Type Priority 2 Select the item to be set or changed and select Change Settings 3 Select the priority sequence for this paper type 4 Select Save to save the setting and to re...

Page 208: ...copying set this feature to accommodate that paper size This avoids repeatedly selecting the paper dimensions each time you use that nonstandard paper for copying This feature also allows you to set...

Page 209: ...e is selected go to Step 5 4 Select a specific paper size 5 If Variable Size is selected set the numeric values using S T W and X 6 Select Save to save your selections and return to the previous scree...

Page 210: ...Switching 2 Select the item to be set or changed and select Change Settings Auto Tray Switching Set the method of auto tray switching Always Enable Regardless of which paper tray is selected dependin...

Page 211: ...is selected as the default setting some of the images on the output may be lost depending on the paper sizes used when printing For example when copying if you select 1 2 side or 2 1 side and have mi...

Page 212: ...Xerox 4590 4110 Copier Printer System Administration Guide 8 54 8 Setups 5 Select Close The Common Settings screen is displayed...

Page 213: ...tups Image Quality You can select the image quality processing method that is used when the machine is scanning an original 1 From the Common Settings screen select Image Quality 2 Select Image Qualit...

Page 214: ...tem Administration Guide 8 56 8 Setups 4 Select the appropriate option for the Photo Text Recognition feature and the Image Enhancement feature 5 Select Save 6 Select Close 7 Select Close You are retu...

Page 215: ...py jobs Select More Text if the majority of the copy jobs contain mostly fine print this enables the machine to recognize the fine print as text Select More Photo if the majority of copy jobs contain...

Page 216: ...en is displayed 2 Select the item to be set or changed and select Change Settings 3 Select the appropriate option for the specific Reports feature Job History Report You can select whether or not to a...

Page 217: ...nce Diagnostics This feature allows you to Initialize the hard disk of the machine Delete all data stored on the machine KEY POINT The Software Options feature is restricted to the Xerox Service Repre...

Page 218: ...rn to the Common Settings screen Initialize Hard Disk This procedure initializes the hard disk The data erased by formatting includes additional fonts ESC P HP GL 2 and SMB folder KEY POINT The secure...

Page 219: ...omatically by the system Watermark Options selected here define what the default settings will be for the Annotation and Watermark features on the Output Format tab of the Copy feature Use the followi...

Page 220: ...mines how the background text watermark appears on the printed output Text Effect selections include Off Embossed and Outline Text Size Select the default size of the background text watermark as it w...

Page 221: ...rk Mailbox Print Select whether or not to force set numbering watermark printing when printing from the mailbox Select Off or On this forces all jobs that are printed from a mailbox to print a waterma...

Page 222: ...s screen 7 Select Close to return to the System Settings screen Auto Job Promotion This Other Settings option allows you set the machine to automatically promote a job for printing copying if the mach...

Page 223: ...t If this option is selected the finishing tray will offset each set of a copy print job This option also offsets each job Offset per job If this option is selected the finishing tray will delivers al...

Page 224: ...ocument glass Document feeder Tray 1 and 2 Tray 3 and 4 Tray 5 Bypass Optional High capacity Trays 6 and 7 Document glass Document feeder Tray 1 and 2 Tray 3 and 4 Tray 5 Bypass High capacity Trays 6...

Page 225: ...No No No Yes No No No No No Yes No No 13 18 No No No No No No No No No No No No 13 19 No No No No No No No No No No No No 16 K No No No No No No No No No No No No 16 K No No No Yes No No No Yes No Ye...

Page 226: ...No B6 Yes No No No No No Yes No No No No No No No No No No No B5 Yes Yes No Yes Yes No Yes No No Yes Yes No No No No Yes Yes No B5 Yes Yes No No Yes Yes Yes Yes No Yes Yes Yes No No No No No No B4 Yes...

Page 227: ...No No Postcard No No No No No No No No No No No No No No No No No No Return postcard No No No No No No No No No No No No No No No No No No 4 6 No No No No No No No No No No No No Yes No No No No No No...

Page 228: ...occurs when the scroll buttons are held down Overwrite Hard Disk optional KEY POINT This is an optional accessory and may be purchased at an additional cost to the customer For more information contac...

Page 229: ...hased at an additional cost to the customer For more information contact the Customer Support Center If you want the recorded data on the hard disk encrypted select On as the default setting for this...

Page 230: ...eration Limit feature but you cannot remember the System Administrator User ID and password Start data encryption and or changing the settings When data encryption is started or ended and when the enc...

Page 231: ...ng for when the elevator tray raises on the document feeder When loading originals Select this option if you want the elevator tray to raise when you load documents in the document feeder When pressin...

Page 232: ...elate to the copy feature This section refers to the following settings Preset Buttons Copy Defaults Copy Control Original Size Defaults Reduce Enlarge Presets 1 From the System Settings screen select...

Page 233: ...ues to these buttons you reduce the number of selections when choosing features for the copy process Each Preset Button item is discussed starting on page 8 77 1 From the Copy Mode Settings screen sel...

Page 234: ...ged such as Paper Supply Button 2 as shown below 4 Select the desired setting for that item 5 Press Save you are returned to the Preset Buttons screen 6 Repeat Steps 1 5 until you have selected the de...

Page 235: ...e Paper Supply Buttons 2 3 4 and 5 These five buttons appear in the Paper Supply column on the Basic Copying tab Copy feature You can select a specific tray to be the default tray for buttons 2 3 4 an...

Page 236: ...e Enlarge R E Buttons 3 4 and 5 These three buttons appear in the Reduce Enlarge column on the Basic Copying tab Copy feature You can select a specific magnification setting for buttons 3 4 and 5 refe...

Page 237: ...nd 5 Select the default setting for the Stapling Buttons 4 and 5 These two buttons appear on the Finishing screen which can be found by accessing the Copy feature Output Format tab You can select a st...

Page 238: ...nd 5 Select the default setting for the Punching Buttons 4 and 5 These two buttons appear on the Finishing screen which can be found by accessing the Copy feature Output Format tab You can select a pu...

Page 239: ...Buttons 3 and 4 These buttons appear on the Covers screen which can be found by accessing the Copy feature Output Format tab You can select a setting for Front Cover Tray buttons 3 and 4 and Back Cove...

Page 240: ...ese default settings are displayed By assigning default values to commonly used features you reduce the number of selections when choosing features for the copy process Use the following procedure for...

Page 241: ...e changed such as Paper Supply as shown below 4 Select the desired setting for that item 5 Press Save you are returned to the Copy Defaults screen 6 Repeat Steps 1 5 until you have selected the desire...

Page 242: ...ure on the Basic Copying screen KEY POINT If the default value for the Reduce Enlarge feature refer to is on page 8 85 is set to Auto then you cannot select the Auto option as the default setting for...

Page 243: ...as your default R E option The selection made here appears as the default setting on the Basic Copying tab Copy feature refer to the below illustration KEY POINT If the default value for the Reduce En...

Page 244: ...the default setting for the Original Type feature on the Image Quality screen Select one of the following items as your default Original Type option The selection made here appears as the default sett...

Page 245: ...he default setting for the Lighten Darken feature on the Image Quality screen Select one of the following items as your default Lighten Darken option The selection made here appears as the default set...

Page 246: ...ect the default setting for the Sharpness feature on the Image Quality screen Select one of the following items as your default Sharpness option The selection made here appears as the default setting...

Page 247: ...ature on the Image Quality screen Select one of the following items as your default Auto Exposure option The selection made here appears as the default setting on the Auto Exposure screen Image Qualit...

Page 248: ...Scan Options tab Copy feature as shown in the below illustration 2 Sided Select the default value for 2 Sided copying Selections include 1 1 Sided 1 2 Sided 2 2 Sided and 2 1 Sided Mixed Size Origina...

Page 249: ...Corner Shift Top Right Corner Shift Bottom Right Corner Shift Top Left Corner Shift Bottom Left Corner Shift Top Center Corner Shift Bottom Center Corner Shift Left Center and Corner Shift Right Cente...

Page 250: ...ut Select the default setting for the Finishing feature on the Output Format screen Select one of the following items as your default option The selection made here appears as the default setting on t...

Page 251: ...ct the default setting for the Output Orientation feature on the Output Format screen Select one of the following as your default option The selection made here appears as the default setting for the...

Page 252: ...Select the default setting for the Sample Set feature on the Job Assembly screen Select one of the following as your default option The selection made here appears as the default setting for the Samp...

Page 253: ...stamp on Side 1 and Side 2 of the copy output Select your default setting for each Stamp Position option The selections made here appears as the default setting on the Annotation Stamp Position screen...

Page 254: ...for Stamp Size Select one of the following items as your default option The selection made here appears as the default setting on the Stamp Size screen after you select Annotation Stamp On and then s...

Page 255: ...the Date on Side 1 and Side 2 of the copy output Select your default setting for each Date Position The selection made here appears as the default setting on the Annotation Date Position screen after...

Page 256: ...Size of the date Select one of the following items as your default option The selection made here appears as the default setting on the Stamp Size screen after you select Annotation Stamp On and then...

Page 257: ...lt setting for the page number Style Select one of the following items as your default option The selection made here appears as the default setting on the Page Number screen after you select Annotati...

Page 258: ...the Page Number on Side 1 and Side 2 of the copy output Select your default setting for each Page Number Position The selection made here appears as the default setting on the Page Number screen afte...

Page 259: ...in the Output Format screen Select the default setting for the page number Style Select one of the following items as your default option The selection made here appears as the default setting on the...

Page 260: ...s Tab Margin Shift Set the default value for Margin Shift for Tabs Select one of the following items as your default option The selection made here appears as the default setting on the Tab Margin Shi...

Page 261: ...Copy Mode Settings screen select Copy Control 2 Select a Copy Control item to be set or changed and select Change Settings NOTE 1 Select s to display the previous screen and select t to display the ne...

Page 262: ...ially scanned in copied job For more information refer to Auto Job Release on page 8 23 Maximum Stored Pages Set the default maximum number of pages stored for a copy original You can set a number bet...

Page 263: ...r Enabled or Disabled Output Orientation Reverse Order Select whether or not Reverse Order is enabled for the delivery of the copy or print output If Enabled is selected Face Up Reverse Order is displ...

Page 264: ...th the horizontal and vertical directions For Top Left you can set the horizontal position within a range of 0 100 in 1 mm increments and in the vertical position within a range of 0 100 in 1 mm incre...

Page 265: ...amp Top Left and select Change Settings 2 Set the numeric value using s and t 3 Select Save Stamp Position Top Center This feature allows you to fine tune exactly where on the top center of the output...

Page 266: ...ight center of the output that your stamp is printed The selection made here becomes the default setting when Right Center is selected for the Stamp Position on the Annotation screen Output Format tab...

Page 267: ...Top Right Date Position Bottom Left Date Position Bottom Center Date Position Bottom Right Date Position Top Left When selecting Top Left under Annotation Date Position in the Output Format screen for...

Page 268: ...and in the vertical position within the range 0 100 in 1 mm increments Page No Position defaults You can select the default position that the page number is printed on the output when the Page No Pos...

Page 269: ...position within the range 0 100 in 1 mm increments Page No Position Bottom Center When selecting Bottom Center under Annotation Page Number Position in the Output Format screen for printing you can f...

Page 270: ...you are frequently copying nonstandard size originals By presetting a nonstandard size it is not necessary to enter the original size each time a copy is made Use the following procedure for assigning...

Page 271: ...ct one of the following options A B Series Size If you select this option you can then select from ten different A B series sizes Inch Size If you select this option you can then select from twelve di...

Page 272: ...feature on the Reduce Enlarge tab on the Basic Copying screen refer to the below illustration Use the following procedure to assign default magnification levels to the Reduce Enlarge buttons 1 From th...

Page 273: ...ups 3 Select the desired setting for that R E Preset 4 Select Save you are returned to the Reduce Enlarge Presets screen 5 Repeat Steps 1 4 until you have assigned a magnification level to each of the...

Page 274: ...entreWare Internet Services more detailed settings are possible For more details Using CentreWare Internet Services on page 3 1 and other sections of this guide CentreWare Internet Services on page 1...

Page 275: ...Xerox 4590 4110 Copier Printer System Administration Guide 8 117 8 Setups 2 Select Network Settings 3 Select the item to be set or changed...

Page 276: ...ngs Select the parameters that are required for communications between the machine and client workstations In Protocol Settings you can set the following items For information about port settings refe...

Page 277: ...on about the POP server settings refer to E mail overview on page 4 1 SMTP Server Settings Select the SMTP server In SMTP Server Settings you can set the following items For information about SMTP ser...

Page 278: ...8 Remote Authentication Server Settings This feature sets the remote authentication server a maximum of five servers can be set NOTE This feature does not appear for some models An optional package is...

Page 279: ...can set a server IP address when Server Server Setup is set to By IP Address 244 XXX XXX XXX to 255 XXX XXX XXX and 127 XXX XXX XXX cannot be set Server Server Name You can set the name of the remote...

Page 280: ...bled data between the machine and networked computers can be encrypted using HTTP For information about accepted domain filter refer to Encrypting HTTP communication on page 3 29 Use the following pro...

Page 281: ...the Network Settings screen HTTP SSL TLS Communication Specify whether to enable HTTP SSL TLS Communication If enabled data encryption between the machine and networked computers is allowed HTTP SSL...

Page 282: ...pe mismatch printing a banner sheet and more When using CentreWare Internet Services more detailed settings are possible For more details refer to CentreWare Internet Services on page 6 4 The followin...

Page 283: ...a client to be released sooner from an interface KEY POINT If you change the memory capacity settings the memory is reset and therefore data stored in all memory areas is lost NOTE It is not possible...

Page 284: ...y capacity from 1024 2048 KB in 32 KB increments Memory Spool When selected the machine will use spooling The receiving buffer for spooling uses memory When this candidate value is selected set the me...

Page 285: ...capacity from 64 to 1024 KB in 32 KB increments Hard Disk When selected the machine will use spooling The receiving buffer for spooling uses the hard disk Receiving Buffer EtherTalk Set the EtherTalk...

Page 286: ...ken when the paper type loaded in the paper tray does not match that specified Print Carry on printing even if the paper type is different Display Confirmation Screen Show a confirmation screen and pr...

Page 287: ...ear on the banner sheet NOTE 3 When printing banner sheets they are counted for metering purposes Banner Sheet Tray Select the paper tray from which the banner sheets are printed Select one of the fol...

Page 288: ...select settings that relate to the scanner feature When using CentreWare Internet Services more detailed settings are possible For more details refer to CentreWare Internet Services on page 6 4 1 Fro...

Page 289: ...1 From the Scan Mode Settings screen select Basic Scanning Tab 2 Select the item to be set or changed and select Change Settings 3 Set the default setting 4 Select Save you are returned to the Basic S...

Page 290: ...ation about R E Preset buttons refer to Reduce Enlarge Presets on page 8 114 Scan Defaults In Scan Defaults you select the default values for the scanner feature When one of the following occurs the m...

Page 291: ...the following TIFF JPEG Auto Select Multi page TIFF Single page TIFF or PDF Lighten Darken Select the default value for Lighten Darken Contrast as displayed on the Lighten Darken feature on the Image...

Page 292: ...e as displayed on the Scan Options screen Select either Normal or Edge Erase Edge Erase Top Bottom Edges Select the default value for the amount of edge erased from the original in the top and bottom...

Page 293: ...protocol that is used for file transfer from FTP SMB and SMB UNC format 1 From the Scan Mode Settings screen select Scan to FTP SMB Defaults 2 Select Change Settings 3 Select the item to be changed 4...

Page 294: ...tandard size eliminates the need to enter the original size each time a scan is made 1 From the Scan Mode Settings screen select Scan Size Defaults 2 Select the item to be set or changed and select Ch...

Page 295: ...efaults Select the sizes that will be displayed as the Output Size when selecting Auto for scanning documents as displayed on Reduce Enlarge feature on the Scan Options screen Any output sizes can be...

Page 296: ...Size Defaults screen 5 Repeat Steps 1 4 for the remaining Output Size Defaults items 6 Select Close from the Output Size Defaults screen you are returned to the Scan Mode Settings screen A B Series S...

Page 297: ...n select Reduce Enlarge Presets 2 Select the item to be set or changed and select Change Settings NOTE Select S to display the previous screen and select T to display the next screen 3 Select Preset o...

Page 298: ...rvice Select whether or not to use the scanner feature Select either Disabled or Enabled Memory Full Procedure Select either Cancel Job or Run Job as the default setting This default setting appears w...

Page 299: ...r Higher Auto Exposure Level with optional Color Scanner kit only Select the Auto Exposure Level for scanned data Select from Normal High 1 Higher 2 Higher 3 or Higher 4 Background Suppression Level w...

Page 300: ...4590 4110 Copier Printer System Administration Guide 8 142 8 Setups E mail Settings 1 From the System Settings screen select System Settings 2 Select E mail Settings 3 Select the item to be set or ch...

Page 301: ...ject and select Save Address Search Directory Service Set the attributes and ranges for searching the address books stored in the address search directory service NOTE This feature only supports addre...

Page 302: ...ress book will not be started The IP address must be correctly set The directory server primary IP address or Internet address must be set The port number used for LDAP communications must be set Prim...

Page 303: ...een Primary Server Port Number Select the directory server port number in the range of 1 65535 Secondary Server Select the default directory server settings secondary server using the following proced...

Page 304: ...ed Password Select a password for accessing to the directory server A maximum of 32 characters may be used KEY POINT Set this only when authentication is required for the directory service Do not sele...

Page 305: ...ttribute type of custom items 1 to 3 A maximum of 32 characters may be entered Attribute Name of Custom Items 1 to 3 Select the attribute name assigned to custom items 1 to 3 A maximum of 16 character...

Page 306: ...tings screen Maximum E mail Size Select whether or not to set an upper limit on the data size in e mail transmissions Off There is no limit on data size On Set an upper limit on data size Set a value...

Page 307: ...r Select either Off or On Response to Read Status MDN Select whether or not to respond when the machine receives a read status MDN request from a client workstation Off Do not respond On Automatically...

Page 308: ...age files only when the output file format is specified as PDF DocuWorks or multiple page TIFF 1 From the Other Settings screen select Page Size for Max number of pages for Split Send 2 Select Off or...

Page 309: ...ngs make the settings for handling of documents stored in mailboxes 1 From the System Settings screen select System Settings 2 Select Mailbox Settings 3 Select the item to be set or changed and select...

Page 310: ...y the client NOTE This feature does note appear on some models An optional package is necessary For more information contact the Customer Support Center Mailbox specified Documents are saved or delete...

Page 311: ...ngs In Stored Document Settings make the settings for handling of documents stored in mailboxes 1 From the System Settings screen select System Settings 2 Select Stored Document Settings 3 Select the...

Page 312: ...period and the time of deletion using the numeric keypad Documents kept for Set the document storage period in the range of 1 to 14 days Documents deleted at Set the time for the document to be delete...

Page 313: ...documents at a specified time after a storage period has expired Delete Secure Print Documents Select whether or not to delete the security print documents at a specified time after a storage period h...

Page 314: ...nistration Guide 8 156 8 Setups Setup Menu In Setup Menu you can create mailboxes and job flow and create and update address book entries mail scan 1 From the System Settings screen select Setup Menu...

Page 315: ...ck the current mailboxes in the Mailbox list For more information refer to the section entitled Mailbox List in Chapter 10 of the User Guide Use the following procedure for registering mailboxes 1 Fro...

Page 316: ...ff and Save b When setting a password select On and enter the password Select Save 3 Select the item to be set and select Change Settings 4 Select the desired setting for that item 5 Select Save you a...

Page 317: ...or write operation occurs Save Write When a mailbox is selected password input is required Print Delete Read When a document in a mailbox is printed or deleted password input is required Always For b...

Page 318: ...ent storage period refer to Documents Retrieved By Client on page 8 152 and Document Expiry Time on page 8 154 Link Job Flow Sheet to Mailbox You can associate a job flow sheet with a mailbox By assoc...

Page 319: ...heets on page 8 162 Auto Start If you select the Auto Start check box when a document is stored in the mailbox the procedure registered in the job flow is automatically is started When the Delete Mail...

Page 320: ...the Job Flow when they appear in the mailbox NOTE To link a job flow created with Job Flow Sheets with a mailbox start from Check Mailbox For more details refer to the section entitled Configuring St...

Page 321: ...y The screen display depends on the user authentication feature settings Select the filtering conditions select one of the following No Filtering System Administrator Non System Administrator Select S...

Page 322: ...hange Settings With this you can confirm or change the setting values of the selected items 3 Select Change Settings Name Set the name for the job flow of up to 128 characters Description Set the desc...

Page 323: ...specified recipient appears in Recipient Name E mail Address in the Mail Send screen Select the item you want to change and select Change Settings to set Subject If desired set a specific subject Dele...

Page 324: ...the address book The specified address appears in the FTP Transfer screen For more about the address book refer to Address Book on page 8 170 Keyboard Select one of Recipient Name Server Save in Logi...

Page 325: ...nformation about the method for confirm change refer to Address Book on page 8 170 File Format Specify the output file format Transfer via SMB 1 Transfer via SMB 2 Specify where to store forwarded SMB...

Page 326: ...follows Recipient Name 18 bytes maximum Server 64 bytes maximum Save in 128 bytes maximum Login Name 32 bytes maximum Password 32 bytes maximum For more details refer to Address Book on page 8 170 Del...

Page 327: ...lected job flow Copy This makes a copy of the selected job flow From the copy of the job flow you can create a new job flow The method of creation is the same as when creating a new job flow For more...

Page 328: ...NOTE If the optional Address Book Extension Kit is installed you can register a maximum of 999 locations The address book of Scan to Mailbox displays email addresses and Network Scanning displays ser...

Page 329: ...90 4110 Copier Printer System Administration Guide 8 171 8 Setups 3 Select the address type and select Save 4 Select the item to be set and select Change Settings 5 When the settings are completed sel...

Page 330: ...efer to Entering Text on page 8 15 Custom Item 1 The attribute name set as Custom Item 1 attribute name is shown as the item name Input any information as an auxiliary item but only with a maximum of...

Page 331: ...chine will not identify them when processing job flows Save in Enter the directory for storing documents Forwarding via FTP Example To save the aaa directory located in the root directory when you log...

Page 332: ...rator Settings the system administrator ID and password are set It is recommended the the system administrator set a new ID and password in order to prevent users from making changes and to ensure sec...

Page 333: ...rs NOTE The default setting of the system administrator UserID is 11111 1 Select System Administrator Login ID 2 Select On 3 Select Keyboard then in New System Administrator Login ID enter the system...

Page 334: ...tion operation after Yes is selected for using a password Set the password after setting the system administrator UserID The password can be from 4 12 numeric digits For more about enabling and disabl...

Page 335: ...h further tries are not allowed Set the number of authentication attempts allowed between 1 10 NOTE 1 The count is reset when the machine is restarted NOTE 2 To cancel the access rejection shut down t...

Page 336: ...Set different restrictions for each user or set limits on the number of pages each user can produce When the Login Setup Auditron Administration feature is enabled each user of the machine must enter...

Page 337: ...a limit on the number of pages For each registered user you can also check the cumulative number of pages Register up to 1 000 sets of user data 1 Select Create Check User Accounts 2 Select the No fo...

Page 338: ...er Printer System Administration Guide 8 180 8 Setups If you are creating a new account the Keyboard screen is displayed Enter the desired information for the new account and select Save 3 Select any...

Page 339: ...stronger security You can set the password to from 4 to 12 numeric digits E mail Address Enter the e mail address Addresses my not be more than 128 characters An address set here will be seen in the...

Page 340: ...selected user KEY POINT 1 From the specific Account No Create Delete screen select Delete All Settings Yes This deletes the registered user data Once deleted the data cannot be restored KEY POINT All...

Page 341: ...evious count cannot be restored No Cancel resetting the cumulative number of pages Reset User Accounts You can delete all registered information for all registered users in a single operation or just...

Page 342: ...Account Limits This resets the maximum number of pages for all users to the default value 9999999 Total Impressions This resets all Auditron administration data for all users including the system admi...

Page 343: ...ulative number of page is counted up to 9 999 999 pages NOTE This item is not displayed when selecting Network Access in Login Setup Auditron Mode on page 8 192 1 Select System Administrator Copy Mete...

Page 344: ...de feature which is accessed from the System Settings Login Setup Auditron Administration screen For more information refer to Login Setup Auditron Mode on page 8 192 Account ID Characters If required...

Page 345: ...logged You can set the failing times within the range from 1 to 600 1 Select Failed Access Log 2 Enter the failing times using the numeric keypad Store User Details You can set the destination to save...

Page 346: ...ied when either Off is selected or no PJL command is received PJL Output Command Control Print jobs submitted by an external equipment can be controlled by PJL commands Receive Control When using the...

Page 347: ...tion for jobs for which authentication failed When Save All is selected all jobs received are saved When Cancel Job is selected jobs received are deleted Jobs without UserID Set the action for jobs wi...

Page 348: ...Setups Password Entry from Control Panel Set whether or not a password is required when the system administrator or a user is operating the machine 1 From the System Settings screen select Login Setup...

Page 349: ...8 181 of Create Check User Accounts on page 8 179 becomes enabled and functional Use a password when the control panel asks for it KEY POINT The setting of Password Entry from Control Panel applies t...

Page 350: ...Authentication and Auditron Administration on page 7 14 Local Machine Access Registered users much enter a valid login ID and password before using the machine Network Access Carry out Auditron admin...

Page 351: ...printer features Note that Login Setup Auditron administration cannot be used unless the system administrator UserID is set For information about the items you can manage refer to Authentication and A...

Page 352: ...optional FreeFlow Please refer to your user documentation and the FreeFlow user documentation You may also contact your Customer Support Center In order to use the optional FreeFlow with your machine...

Page 353: ...Administrator Login screen displays 2 Using the numeric keypad enter the System Administrator UserID and password You may also select Keyboard to display a keypad screen and enter the user ID and pas...

Page 354: ...0 4110 Copier Printer System Administration Guide 8 196 8 Setups 4 Select the System Settings button the System Settings screen displays 5 Select the System Settings button the System Settings options...

Page 355: ...ystem Administration Guide 8 197 8 Setups 6 Select Network Settings to display the Network Settings screen 7 Select Other Settings to display the Other Settings screen 8 Select 2 FTP Server Login Name...

Page 356: ...yboard screen displays again indicating that the password must be entered NOTE If the User Authentication dialog box displays when you print a job with the copier printer from the optional FreeFlow th...

Page 357: ...ct the Exit button The machine reboots Enabling the paper color customization 1 From the machine s control panel press the Login out button The System Administrator Login screen displays 2 Using the n...

Page 358: ...inistration Guide 8 200 8 Setups 3 The System Administrator Menu displays Select the System Settings button 4 The System Settings screen displays Select the System Settings button 5 The System Setting...

Page 359: ...Xerox 4590 4110 Copier Printer System Administration Guide 8 201 8 Setups 6 Select Paper Tray Settings 7 Select Customize Paper Supply Screen...

Page 360: ...on Guide 8 202 8 Setups 8 The Customize Paper Supply Screen displays Select Enabled for Paper Color and select Save to return to the Paper Tray Settings screen 9 Select the Close button three times an...

Page 361: ...er or the 4110 copier printer Configure the machine and each computer to use the same SMB operational protocol The machine and the computers belong to different networks subnets From Windows Start Sea...

Page 362: ...isplayed to indicate that there is no room for the print queue available Wait until the machine finishes processing the print job or change the machine setting to Spool mode The number of connections...

Page 363: ...e the data Configuration on the Computer Take maximum care with the IP address settings IP addresses are managed throughout the system as a whole The configuration should be performed only after consu...

Page 364: ...nt data spooled in the machine receiving buffer including the data which is being printed is erased The print data will not be found when the machine is powered on again However if the power was switc...

Page 365: ...information refer to the User Guide Chapter 2 the section entitled Job Status When the machine is off line If a computer instructs a print job while the machine is off line the machine will not recei...

Page 366: ...tion lists the job sender user or group name Re transmit the print data to the print queue whose User information includes the job sender user or group name Use NWADMIN from a computer to register job...

Page 367: ...he configuration parameters Printer types do not match Use PCONSOLE from a computer to confirm if the printer type is set to parallel port is set to LPT1 and location is set to automatic mode local un...

Page 368: ...IN from a computer to confirm if the correct object is assigned using the current information of the print server Use the CentreWare Utilities CD ROM from a computer to correctly set the file server n...

Page 369: ...hine on after the display completely disappears Cause Check point Remedy The print language of the print data and the print language configured on the machine are different Confirm the print language...

Page 370: ...e computer Cause Status display check point remedy The machine is connected to the different network from the computer Status display Print job failed Network Error Check point Confirm with your netwo...

Page 371: ...nistrator to check the IP address on the machine Set a correct IP address on the machine The volume of the print data of an instruction from a computer exceeded the maximum receivable volume when the...

Page 372: ...ted data the machine may not be able to receive the data Configuration on the Computer Take maximum care with the IP address settings IP addresses are managed throughout the system as a whole The conf...

Page 373: ...Spool is set to Off All print data spooled in the machine receiving buffer including the data which is being printed is erased The print data will not be found when the machine is powered on again Ho...

Page 374: ...rm Is the Internet address correctly entered Confirm the Internet address again If the problem persists enter an IP address to make a connection Is a proxy server being used Depending on the proxy ser...

Page 375: ...e documents will not be deleted regardless of the setting of Delete Documents After Retrieval Display When a multi colored document is scanned the image cannot be displayed in the correct colors if th...

Page 376: ...ecting Mailbox from the touch screen on the machine scan documents cannot be printed When using TIFF files The TIFF files created by Mailbox Viewer 2 are compressed either into the MMR MH JBIG or JPEG...

Page 377: ...y Is the Domain Filter imposed Confirm if your own domain is included in the permitted domain using CentreWare Internet Services Are the SMTP server and or POP server operating properly Check with you...

Page 378: ...Xerox 4590 4110 Copier Printer System Administration Guide 9 18 9 Troubleshooting...

Page 379: ...Electrical safety This product shall be operated from the type of electrical supply indicated on the product data plate label If you are not sure that your electrical supply meets the requirements pl...

Page 380: ...orting out a part may result in fire or electrical shock If any of the following conditions occur immediately switch off the power to the machine and disconnect the power cord from the electrical outl...

Page 381: ...compliance with CDRH regulations and must be attached to laser products marketed in the United States This product does not emit hazardous laser radiation CAUTION Use of controls or adjustments or pe...

Page 382: ...tomer operation and maintenance CAUTION Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure This product contains l...

Page 383: ...rocedure that is not specifically described in the documentation supplied with your product Do not use aerosol cleaners The use of supplies that are not approved may cause poor performance of the pres...

Page 384: ...ate space for ventilation and servicing Place the machine on a level solid surface not on a thick pile carpet that has adequate strength to support the weight of the machine Do not attempt to move the...

Page 385: ...mits for a Class A digital device pursuant to Part 15 of the Federal Communications Commission FCC Rules These limits are designed to provide reasonable protection against harmful interference when th...

Page 386: ...certified in compliance with European Council Directive 99 5 EC and applicable local laws or regulations as applicable Safety extra low voltage approval This Xerox product is in compliance with vario...

Page 387: ...representative or by contacting Environment Health and Safety The Document Company Xerox Bessemer Road Welwyn Garden City Herts AL7 1HE England Tel Number 44 0 1707 353434 WARNING This product is cer...

Page 388: ...certain agencies of the government such as FHA etc Bonds U S Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds Internal Revenue S...

Page 389: ...6 Passports Foreign Passports may be photographed 7 Immigration Papers 8 Draft Registration Cards 9 Selective Service Induction Papers that bear any of the following Registrant s information Earnings...

Page 390: ...Marks brands seals wrappers or designs used by or on behalf of the Government of Canada or of a province the government of a state other than Canada or a department board Commission or agency establis...

Page 391: ...rgy efficiency The ENERGY STAR and ENERGY STAR MARK are registered United Stated trademarks The ENERGY STAR Office Equipment Program is a team effort between U S European Union and Japanese government...

Page 392: ...osal information contact your local authorities In the United States you may also refer to the Electronic Industries Alliance web site www eiae org Perchlorate Material This product may contain one or...

Page 393: ...s 8 147 Attribute Type of E mail Address system settings 8 147 Attribute Type of First Name system settings 8 147 Attribute Type of Last Name system settings 8 147 Attribute Type of Recipient Name sys...

Page 394: ...uring the SNMP port 5 19 Confirming the printer status 1 11 Connection Interval 8 21 Connection Interval system settings 8 21 Connection Time Out 3 16 3 20 Context Name 3 12 Control Panel 1 10 Control...

Page 395: ...s 8 73 Ether Talk 2 12 Ethernet 3 6 Ethernet II 2 5 EtherTalk 1 6 2 12 2 13 3 7 EtherTalk Port 2 13 Exiting the Power Saver Mode 1 18 F Failed Access Log system settings 8 187 Fault Tone system settin...

Page 396: ...jobs for collecting statistics 7 17 K Keyboard Input Restrictions system settings 8 70 L Last Name system settings 8 172 Lighten Darken system settings 8 87 8 133 Link a job flow sheet to a mailbox 5...

Page 397: ...arch Target system settings 8 146 Offset Stacking Finisher Tray system settings 8 65 Operation of Up Down Buttons system settings 8 70 Original Orientation system settings 8 91 8 134 Original Type Lig...

Page 398: ...ode Settings system settings 8 124 Printer Name 3 8 Printer Settings List 2 3 printing 6 8 Printing Paper Size Defaults system settings 8 66 Protocol Settings system settings 8 118 Proxy Server 6 6 Pr...

Page 399: ...stricted Operation system settings 8 73 Services and features 1 5 Set Numbering system settings 8 61 Setting an IP address 1 11 Setting personal authentication information 1 11 Setup Menu system setti...

Page 400: ...Zone system settings 8 26 Time Out 3 19 3 25 3 28 Transfer Protocol system settings 8 173 Transport Protocol Frame Type 3 12 Tray 5 Bypass Paper Size Defaults system settings 8 50 Tree Name 3 12 type...

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Xerox Legacy 4590, System Administration Manual

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