Xerox DocuMate 742, User Manual

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Scanning From One Touch DocuMate 742
2-18 User’s Guide
The PDF format is often used to create images of text pages. You may want to select PDF as the
format when scanning text pages that do not require OCR processing or other processing. The
PDF format is also used to put multi-page documents on web sites as pdf-readable files. As with
the JPG option, the PDF format can be reduced in size or quality.
To select a JPEG or PDF file size:
1. Select JPG or PDF as the page format.
2. Right-click on the
JPG
or
PDF
icon.
A menu opens.
3. Choose the file size/image quality option for your scanned images.
Minimize Size —Smallest file size, lowest image quality.
Normal —Medium file size, some loss of image quality.
Maximize Quality —Largest file size, no loss of image quality.
Your selection pertains only to the button currently selected on the One Touch Properties
window. Other buttons that have JPG or PDF selected as the Page Format are not affected,
so you can set the JPG or PDF file size/image quality independently for each button.
4. Click OK or Apply on the One Touch Properties window.
Text Formats
Selecting the text format option also selects OCR processing as an automatic step for scanning.
Therefore, when you scan a document with the text format selected, the text portions of the
document are automatically converted to editable text.
Select a text format for documents with text or numbers, such as a business letter, report, or
spreadsheet. The text format icon has several file formats available, depending on the
Destination Application you select.
The specific file format is the file name extension on the text format icon.
As you select Destination Applications that are text applications, the text format icon changes
to match the file type of the application. In some cases, the Destination Application supports
several file types, and you can right-click on the icon to choose the particular file type for that
application.
The specific text format; this
example is for Microsoft Word.