Xerox DocuColor 1632 Page 3 Printing User Manual Download

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ABLE

OF CONTENTS

A B L E

O F

O N T E N T S

Table of Contents

Overview 1

Printer Environments 2

As a Local Printer 2
As a Network Printer 3

A. Installing the Print Drivers 7

Overview 7

Windows 95/98/Me 8

Installing PostScript or PCL Print Driver 8
Configuring the PostScript Print Driver on Windows 95/98/Me 10
Configuring the PCL Print Driver on Windows 95/98/Me 18

Windows NT 4.0 25

Installing PostScript or PCL Print Driver 25
Configuring PostScript Print Driver on Windows NT 4.0 28
Configuring the PCL Print Driver on Windows NT 4.0 38

Windows 2000 and Windows XP 45

Installing PostScript or PCL Print Driver 45
Configuring the PostScript Print Driver on Windows 2000/XP 47
Configuring the PCL Print Driver on Windows 2000/XP 57

Summary of Contents for DocuColor 1632

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Page 3: ...tScript Print Driver on Windows 95 98 Me 10 Configuring the PCL Print Driver on Windows 95 98 Me 18 Windows NT 4 0 25 Installing PostScript or PCL Print Driver 25 Configuring PostScript Print Driver o...

Page 4: ...ting 71 Paper 71 Differences From Copying 71 Prior to Printing 72 Printing Procedure 72 Setting Printing Features 74 Using On Line Help 75 Switching Printer Off line 76 Cancel Print Check Print Job St...

Page 5: ...inting 94 Adjusting Image Settings Brightness Chroma Contrast 95 Adjusting Color Balance 97 Adjusting Profile Settings 98 Adjusting Detailed Settings 101 Secure Print 106 Setting Secure Print Jobs 106...

Page 6: ...116 Internet Explorer 117 Proxy Server and Port Number 118 Proxy Server Setting 118 Port Number Setting 118 Accessing Internet Services from the Workstation 119 Internet Services Features 120 Printin...

Page 7: ...3011 106 and PCL 6 5e Version 4 1 Print drivers for this machine are included on the CD ROM that came with your printer Print drivers are installed on the user workstation to enable fast efficient pri...

Page 8: ...This section explains the different printer environments that can be set up for this machine For details on how to connect this machine to a network refer to the System Administrator s Guide As a Loca...

Page 9: ...ails on how to connect this machine to a Windows network using SMB refer to the System s Administrator s Guide TCP IP LPD This machine supports TCP IP LPD The different connections are briefly explain...

Page 10: ...rnet Printing This machine supports Internet Printing Protocol IPP Using IPP you can print to a remote printer through the internet or intranet For details on how to set up Internet printing from a Wi...

Page 11: ...rTalk refer to the System Administrator s Guide Token Ring optional This machine supports Token Ring And when installed with the optional interface board for Token Ring you can use the printer in a ne...

Page 12: ...2 6 USER GUIDE PRINT...

Page 13: ...details the procedures for installing PostScript 3 Version 3011 106 and PCL 6 5 Version 4 1 print drivers onto a workstation and setting the print driver properties for the following operating system...

Page 14: ...twork or to your computer For detailed instructions on how to connect the machine to a network refer to the System Administrator s Guide 1 From the Start menu on the Windows desktop select Settings an...

Page 15: ...Select the port that you are using from the Available ports list then select Next 11 When prompted accept the default printer name or give your printer a more descriptive name 12 Select either Yes or...

Page 16: ...section describes printer specific settings included in the print driver properties Configuration Tab Options Tab Output Settings Tab Color Settings Tab To view the print driver properties select the...

Page 17: ...ect OK Feature Settings Image Enhancement Specify whether to use the Image Enhancement function Selecting On smooths out the boundaries between black and white when printing This reduces jagged edges...

Page 18: ...Specify whether to staple printed documents as well as the position of the staple NOTE You can staple 2 to 50 sheets NOTE You cannot use staples in the following situations When anything other than F...

Page 19: ...s or enlarges images for printing as necessary Use Nearest Size No Zoom Select the nearest paper size available and prints in equal size Use Larger Size With Zoom Print in equal size on paper larger t...

Page 20: ...me The password can consist of 4 to 12 digits Each digit entered displays as an asterisk Job Type User ID Enter the User ID for the Job Type which includes Secure Print Sample Print and Delayed Print...

Page 21: ...ecting the Restore Defaults button Output Paper Output Size Select the size of the paper used for output The output is automatically enlarged or reduced depending on the paper size selected in the Out...

Page 22: ...yed prints User ID Displays the User ID for Job Type The User ID displayed is the User ID specified on the Configuration tab This option can only be selected when the setting on the Configuration tab...

Page 23: ...ing is optimized for printing photos or images with gradations Select this setting when printing images in RBG Web Pages This setting is optimized for printing web pages Presentation This setting is o...

Page 24: ...ties and Printing Preferences Print Driver Properties Configuration Tab Print Features Printer Tab Document Default Properties Watermarks Fonts User Settings Color Management Paper Output Output Optio...

Page 25: ...ssary to make appropriate settings in this tab 1 Select the printer icon in the Printers window then select Properties from the File menu 2 Select the Configuration tab 3 Select the items in Print Fea...

Page 26: ...ed Password Enter the password for the Job Owner Name The password can consist of 4 to 12 digits Each digit entered displays as an asterisk Bypass Feed Orientation Specify the paper orientation when p...

Page 27: ...window then select Properties from the File menu 2 Select the Printer tab 3 Select the Auto Configuration button or select the items manually in Change Setting For that you want to set 4 When all sett...

Page 28: ...DE PRINT Document Default Properties This describes the document default properties available in the Properties dialog box NOTE In order to print correctly it is necessary to make appropriate settings...

Page 29: ...changes are completed select OK Specify your printing options from the following For additional detail about the contents on the tabs use On line Help For more information refer to the B Basic Printi...

Page 30: ...ttings Detailed Settings or Restore Defaults buttons For more information on how to set graphic options refer to section C Special Printing in the User Guide Print Watermarks Tab Specify watermark set...

Page 31: ...r System Administrator Check that the machine is physically connected to the network or to your computer For detailed instructions on how to connect the machine to a network refer to the System Admini...

Page 32: ...xt step the port check box to the left of the address must be checked prior to selecting Next 8 Verify that the port check box is checked then select Next The Manufacturers and Printers lists are disp...

Page 33: ...ter 16 Select Next 17 Select Not shared and select Next 18 Select Yes to print a test page then select Finish 19 Read the End User License Agreement and select Accept 20 Verify that the test page prin...

Page 34: ...printer specific settings included in the AdobePS 4 4 X print driver properties and document defaults Print Driver Properties Installation Options in the Device Settings Tab Configuration Tab To view...

Page 35: ...priate settings in this tab 1 Select the items you want to set in Installable Options on the Device Settings tab 2 Change the settings in the Change Setting box located at the bottom of the tab 3 When...

Page 36: ...Login user NOTE You can enter up to 31 alphanumeric characters for the Login Name and the Owner Name If you enter more than 31 characters for either name only the first 31 characters are used Password...

Page 37: ...er Document Defaults Printer Specific Sections in the Printer Features of the Advanced Tab Output Settings Tab To view the Advanced or Output Settings tabs select the printer icon in the Printers wind...

Page 38: ...ettings that can be selected vary depending on which options have been installed 1 Select the items in Printer Features under Document Options located in the on the Advanced tab that you want to set 2...

Page 39: ...per tray NOTE The Transparency Separators function cannot be used in the following situations When anything other than Manual feed is selected for Paper source in the Paper tab When anything other tha...

Page 40: ...aphs evenly Image Enhancement Specify whether to use Image Enhancement Selecting On smooths out the boundaries between black and white when printing This reduces jagged edges thereby artificially incr...

Page 41: ...ay Specify what action to take when the paper size called for is not loaded in the machine Use Printer Settings The settings can be confirmed on the printer control panel Display message Display paper...

Page 42: ...ed the remaining sets are printed Delayed Print A function that temporarily stores print jobs in the printer and prints them at a scheduled time Normal Print Select when you do not want to output secu...

Page 43: ...fying the document name If you have selected Auto Retrieve the valid document name can be up to 24 alphanumeric characters Document Name When Enter Document Name is selected in the Stored Document Nam...

Page 44: ...n the PCL 6 5e Version 4 1 Print Driver Properties and Printing Preferences Print Driver Properties Configuration Tab Print Features Printer Tab Document Defaults Print Driver Properties Configuration...

Page 45: ...ssary to make appropriate settings in this tab 1 Select the printer icon in the Printers window then select Properties from the File menu 2 Select the Configuration tab 3 Select the items in Print Fea...

Page 46: ...ner Name If you enter more than 31 characters for either name only the first 31 characters are used Password Enter the password for the Job Owner Name The password can consist of 4 to 12 digits Each d...

Page 47: ...select Properties from the File menu 2 Select the Printer tab 3 Select the Auto Configuration button or select the items manually in Change Setting For that you want to set 4 When all setting changes...

Page 48: ...2 42 USER GUIDE PRINT Document Defaults This describes the Document Defaults NOTE In order to print correctly it is necessary to make appropriate settings in this tab...

Page 49: ...about the contents on the tabs use on line help Refer to the On line Help procedure in the B Basic Printing section in the User Guide Print Paper Output Tab Selections include Job Type Copies Paper S...

Page 50: ...on on how to set graphic options refer to section C Special Printing in the User Guide Print Watermarks Specify watermark settings Selections for watermarks include First Page Only or In Background En...

Page 51: ...twork or to your computer For detailed instructions on how to connect the machine to a network refer to the System Administrator s Guide 1 To begin the print driver installation select one of the foll...

Page 52: ...folder in the CD ROM 10 Select the INF file then select Open 11 When the Install From Disk screen is displayed verify that the path and file name are correct and select OK 12 Select your printer model...

Page 53: ...fic settings included in the AdobePS 4 4 X Print Driver Properties and Printing Preferences Print Driver Properties Device Settings Tab Installable Options Configuration Tab Printing Preferences Advan...

Page 54: ...he File menu 2 Select the Device Settings tab 3 Select the items you want to set in Installable Options 4 Change the settings in the underlined menu that is displayed on the right of the option 5 When...

Page 55: ...e The Job Owner Name becomes the Login User Name Host Name Enter Owner Name For Administrator Select this if you want to specify a custom Job Owner Name which is used for all the printer icons Enter O...

Page 56: ...r ID Enter the User ID for Print Type The User ID can contain up to a maximum of 24 alphanumeric characters Password Enter the password for the Job Type You can enter up to 4 digits Each digit entered...

Page 57: ...g box displayed when selecting Advanced in the Layout tab 1 Select the printer icon in the Printers window then select Printing Preferences from the File menu 2 On the Layout tab select Advanced 3 Sel...

Page 58: ...the same size and in the same orientation as the transparencies NOTE When using Transparency Separators be sure to load paper of the same size and in the same orientation as transparencies into the pa...

Page 59: ...this setting when printing images in RBG Web Pages This setting is optimized for printing web pages Presentation This setting is optimized for printing the color documents vividly such as presentation...

Page 60: ...anced Options tab You cannot use staples when Job Offset is selected Custom Paper Image Rotation Select whether to correct the paper orientation when printing on custom paper When printing on custom p...

Page 61: ...Print Sample Print and Delayed Print Secure Print A function that temporarily stores print jobs in the printer and prints the job when instructed from the printer control panel If you want to output s...

Page 62: ...tab Each digit entered is displayed as an asterisk This option can only be selected when the setting on the Configuration tab has been completed This is a display only item and cannot be changed in P...

Page 63: ...P This section describes the following printer specific settings included in the PCL 6 5e Version 4 1 Print Driver Properties and Printing Preferences Print Driver Properties Configuration Tab Printer...

Page 64: ...make appropriate settings in this tab 1 Select the printer icon in the Printers window then select Properties from the File menu 2 Select the Configuration tab 3 Select the items in Print Features th...

Page 65: ...d the Owner Name If you enter more than 31 characters for either name only the first 31 characters are used Password Enter the password for the Job Owner Name The password can consist of 4 to 12 digit...

Page 66: ...roperties from the File menu 2 Select the Printer tab 3 Select the Auto Configuration button or select the items manually in Change Setting For that you want to set 4 When all setting changes are comp...

Page 67: ...ER GUIDE PRINT 2 61 USER GUIDE PRINT Printing Defaults This describes the Printing Defaults on the Advanced tab NOTE In order to print correctly it is necessary to make appropriate settings in this ta...

Page 68: ...er Settings About 4 When all setting changes are completed select OK Specify your printing options from the following For additional detail about the contents on the tabs use on line help Refer to the...

Page 69: ...ore Defaults buttons For more information on how to set graphic options refer to section C Special Printing in the User Guide Print Watermarks Specify watermark settings Selections for watermarks incl...

Page 70: ...ROM in the CD ROM drive 2 Copy the PPD PostScript Printer Description file to the System Folder Extensions Printer Descriptions folder on your workstation 3 Locate the Adobe PostScript Print Driver fi...

Page 71: ...t Create for initial installation or Setup for all subsequent installations and select the PPD file for the printer The PPD screen is displayed 13 On the PPD screen select Select PPD 14 If it is not a...

Page 72: ...ectly it is necessary to make appropriate settings in this tab 1 Select the printer using the Chooser and select Setup The Current Printer Description File PPD Selected screen is displayed 2 Select Co...

Page 73: ...e Printer Specific Options list Output Tray Set the destination for the output The items that can be selected vary according to whether the Side Output Tray or Finisher Tray has been installed Job Off...

Page 74: ...than Center Output Tray is selected for Output Destination in the Advanced Options tab When print on both sides is selected Bypass Feed Orientation Specify the paper orientation when printing from th...

Page 75: ...This reduces jagged edges thereby artificially increasing the resolution of the image When printing an image bitmap composed of coarse halftone dots smooth color gradation is impossible in certain sit...

Page 76: ...2 70 USER GUIDE PRINT...

Page 77: ...int driver screen Refer to On line Help of the print driver for details on printing special papers like transparencies For details on loading paper in Tray 5 Bypass refer to the User Guide Copier Caut...

Page 78: ...that convert print data or instructions from the computer into data that can be interpreted by the printer Printing Procedure The printing procedure will differ according to the application program us...

Page 79: ...USER GUIDE PRINT 2 73 USER GUIDE PRINT 2 Select the Printer and then select Properties The Printer Properties screen is displayed 3 Select the desired printing options for your print job 4 Select OK...

Page 80: ...the options For more information on how to use On line Help refer to Using On line Help on the next page NOTE For Windows 95 98 Me select Properties For Windows NT 4 0 select options from the tabs th...

Page 81: ...nd after the cursor has changed to a question mark select the desired option View Basic Printing Process On the active properties dialog box of the print driver select the Help button on the bottom ri...

Page 82: ...nnot receive data Receiving data will be interrupted and will not be printed 1 On the control panel press the Machine Status button The Machine Status screen is displayed 2 Select Print Mode located o...

Page 83: ...yboard Canceling a Print Job Using Internet Services You can cancel printing from your workstation using Internet Services via a browser For more information on Internet Services refer to the Internet...

Page 84: ...y being processed will be discontinued Canceling a Print Job During Print 1 Either press the Stop button on the control panel or select Stop The job currently being processed will be discontinued 2 To...

Page 85: ...r using the procedure below 1 On the control panel press Job Status The Job Status screen is displayed 2 On the Job Status screen select Current Pending Jobs A list of jobs in process or waiting is di...

Page 86: ...ier is capable of printing at three different resolutions High Speed 600 x 600 Standard 1200 x 600 High Quality 1200 x 1200 To change resolution settings use the Print Mode selections NOTE The Image E...

Page 87: ...mbinations of Print Mode and Output Color and other options of the Graphics tab are as follows NOTE When Black has been selected for Output Color only Recommended can be selected for Image Adjustment...

Page 88: ...Balance Black Available Cyan NA Magenta NA Yellow NA Profile Settings Color Correction Temperature Gamma Available ICC Profile Available Detailed Settings Text Change All Colors to Black Available Gra...

Page 89: ...ble Color Balance Black Available Cyan NA Magenta NA Yellow NA Profile Settings Color Correction Temperature Gamma Available ICC Profile Available Detailed Settings Text Change All Colors to Black Ava...

Page 90: ...Color Balance Black Available Cyan X Magenta X Yellow X Profile Settings Color Correction Temperature Gamma Available ICC Profile Available Detailed Settings Text Change All Colors to Black Available...

Page 91: ...automatically to Color when colors other than black and white are used and to Black when only black and white are used Select Auto from the Output Color menu Output Color Recognition When this feature...

Page 92: ...ings use the Print Mode selections NOTE The Image Enhancement feature is not available when Standard or High Quality is selected NOTE If printing is slow even when High Speed has been selected try set...

Page 93: ...Color Conversion Recommended When Recommended has been selected select the image type from the Image Types list box Options Contents Normal Prints documents with a mixture of texts graphs and photos f...

Page 94: ...gement System CSM the print driver will receive instruction on color data converted according to the printer characteristics In this case select this item to prevent double color conversion by the pri...

Page 95: ...of Print Mode Image Adjustment Mode and other options of the Graphics tab are as follows NOTE ICM System only will be display in Windows 98 Windows Me Windows 2000 and Windows XP Options Contents Nor...

Page 96: ...ble Yellow Available Available Available Available Profile Settings Color Temperature Gamma Available NA NA Available ICC Profile Available NA NA Available Detailed Settings Text Change All Colors to...

Page 97: ...ble Available Available Yellow Available Available Available Available Profile Settings Color Temperature Gamma Available NA NA Available ICC Profile Available NA NA Available Detailed Settings Text C...

Page 98: ...Available Available Yellow Available Available Available Available Profile Settings Color Temperature Gamma Available NA NA Available ICC Profile Available NA NA Available Detailed Settings Text Chang...

Page 99: ...roperties 3 Select the Graphics tab 4 Select Auto from the Output Color drop down list NOTE You can also select from Output Color on the Paper Output tab 5 Select the mode from the Print Mode drop dow...

Page 100: ...le document or of each of the elements like text graphic and photos Color Balance Fine tunes the toner density of black cyan magenta and yellow Can be set in low medium or high density Profile Setting...

Page 101: ...aphics tab has been set to Black the chroma setting cannot be adjusted regardless of the Print Mode setting NOTE When Image Adjustment Mode of the Graphics tab has been set to ICM System or CMS Applic...

Page 102: ...Image Setting tab displayed 4 Select either Apply to All Elements or Apply to Selected Element 5 When Apply to Selected Element has been selected select the element from the list box on the right 6 A...

Page 103: ...of the Graphics tab has been selected as Black only black can be adjusted here 1 Select Print from the File menu 2 Check Printer and then select Properties 3 Select the Graphics tab and then the Color...

Page 104: ...ile For Color Temperature Gamma Correction you can specify the appropriate Color Temperature and Gamma Correction for all elements of a document Options Contents Color Temperature Changes the color to...

Page 105: ...ames with the full path can be specified The default directories when opening the selection dialog box of ICC profile are as follows NOTE x is the drive name Windows 95 98 Me x windows system color Wi...

Page 106: ...ntary Color Conversion the setting cannot be adjusted ICM System will only be displayed in Windows 98 Windows Me Windows 2000 and Windows XP 1 Select Print from the File menu 2 Check Printer and then...

Page 107: ...he following settings are effective for text data only Options Contents Change All Colors to Black If the check box is checked text in colors other than white black will be printed in black when print...

Page 108: ...n white black will be printed in black when printing color documents in black and white This makes colored fine lines easier to see NOTE This option is available when Output Color on the Graphics or P...

Page 109: ...le for images like photos Generally the compression effect is high but there might be a little loss of image quality To compress without loss of image quality select High Quality NOTE Selecting High Q...

Page 110: ...e When this box is checked less toner will be used for printing In general The colors will be lighter when this feature is used compared to when it is not used Suitable for printing documents whose im...

Page 111: ...rties dialog box may differ Refer to the application program documentation for details on how to display printer properties 1 Select Print from the File menu 2 Check Printer and then select Properties...

Page 112: ...to the driver properties settings in the User Guide Print Setting Secure Print Jobs In order to use Secure Print you need to set the user name and password 1 From the Start menu select Settings then...

Page 113: ...edure uses Windows 98 Notepad as an example The procedure is the same when using other operating systems 1 Select Print from the File menu 2 Select the Printer icon then select Properties 3 Select Pri...

Page 114: ...sword screen will be displayed Information about the saved document will be displayed on the specific user ID screen 4 Select the document to be printed then the Print button The Confirmation screen i...

Page 115: ...me and password before printing refer to the driver properties settings in the User Guide Print Setting Delayed Print Jobs 1 From the Start menu select Settings then select Printers to display the Pri...

Page 116: ...lect Delayed Print on the Output Settings tab PCL Driver Select Delayed Print on the Paper Output tab 3 From Retrieve Document Name in Delayed Print Settings select either Enter Document Name or Auto...

Page 117: ...s and 1 000 files per user can be set You can save up to 9 999 files or until the hard disk is full Setting Sample Print Jobs 1 From the Start menu select Settings then select Printers to display the...

Page 118: ...station This procedure uses Notepad of Windows 98 as an example The procedure is the same when using other operating systems 1 Select Print from the File menu 2 Select the Printer icon then select Pro...

Page 119: ...workstation Review print jobs Obtain machine and consumable status Download scanned originals Create and edit scan templates Configure the printer with access rights Introduction Internet Services is...

Page 120: ...tabs for moving to each feature Bottom Frame Typically it displays links to the Home Page of our company the copyright screen and the Help file Select the Help button for details on each of the featu...

Page 121: ...rosoft Windows 95 Microsoft Windows 98 Microsoft Windows 98 Second Edition Microsoft Windows Millennium Edition Microsoft Windows NT Workstation 4 0 Service Pack 4 or later Microsoft Windows NT Server...

Page 122: ...5 or later Internet Explorer version 5 0 or later Configuring the Browser Prior to using Internet Services check the following setting for your browser Netscape Communicator 1 From the Edit menu sele...

Page 123: ...enu for version 4 x and Internet Options from the Tools menu for version 5 x 2 Select Settings for Temporary Internet files on the General tab 3 For Check for newer versions of stored pages on the Set...

Page 124: ...on how to define these settings refer to the browser documentation Port Number Setting The default port number of Internet Services is 80 The port number can be changed on the Properties screen Proto...

Page 125: ...tion set your browser so that it will not try to access the Printer through a proxy server 1 Open your Internet Browser program on your workstation 2 Enter the Printer s IP Address as seen on the Syst...

Page 126: ...ables and displays the host device status Properties Allows you to configure the Printer for job processing and network communications as well as to download scanned originals from the Printer to your...

Page 127: ...A print ready document is a file that has been formatted and saved for printing from the application that created it or was printed to file by a print driver NOTE Selecting print and or finishing opti...

Page 128: ...options from the drop down lists according to your job requirements Paper Tray Output Destination No of Sets 2 Sided Print File Name 4 Type the path and file name or select Browse to locate the print...

Page 129: ...obs List 1 Access Internet Services For more information on how to access Internet Services refer to Accessing Internet Services From the Workstation in the User Guide Print 2 Select the Jobs tab or s...

Page 130: ...t Services From the Workstation in the User Guide Print 2 Select the Jobs tab or select Jobs on the machine s Home Page The Job List page is displayed 3 Select the check box to the left of the job s t...

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