Utax FAX 542 Instruction Handbook Manual Download

Page: 8 / 132

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Date en cours : 12 June 2006
C:\Documents and Settings\G092899\Bureau\En cours\UK\LU 252 547 433A MF_4690N GBTDM.fm

Counters

5-18

Deposit and polling

5-18

Placing a document in deposit

5-19

Polling a deposited document

5-19

Lock

5-20

Entering the locking code

5-20

Locking the keyboard

5-20

Locking the numbers

5-21

Locking the Internet settings

5-21

Locking the SMS service

5-21

Scan to PC

5-22

Department code

5-22

Function management by the administrator

5-22

Activating the department code

5-22

Deactivating the department code

5-23

Setting the department codes

5-23

Creating a department code

5-24

Deleting a department code

5-24

Printing a department code

5-25

Printing the department report

5-25

Use of the department codes by a department

5-26

Printing a user department code

5-26

Charge code

5-27

Entering the charge code

5-27

Mail box (MBX FAX)

5-28

MBX management

5-28

Creating an MBX

5-28

Modifying the features of a MBX

5-29

Printing the contents of a MBX

5-29

Deleting a MBX

5-29

Printing the MBX list

5-29

MBX deposit in your fax

5-29

MBX deposit in a remote fax

5-30

MBX polling from a remote fax

5-30

AINTENANCE

6-1

Maintenance

6-1

General

6-1

Replacing the consumables (toner and drum)

6-2

Replacing cartridges

6-2

Cleaning

6-15

Cleaning the printer

6-15

Servicing

6-17

Scanner calibration

6-17

Incidents

6-17

Communication errors

6-17

Transmission from the feeder

6-17

Transmission from memory

6-18

Communication error codes

6-18

Printer errors

6-21

Summary of Contents for FAX 542

Page 1: ...INSTRUCTION HANDBOOK FAX SYSTEM FAX 542 ...

Page 2: ...F x to E mail function send and receive E mails send and receive SMS s1 You can also print to PCL 6 and SG Script 3 formats emulation of Postscript level 3 language We recommend that you read this Manual carefully in order to familiarise yourself with the various features and functions of your terminal List of accessories2 The following additional accessories are proposed for these models Director...

Page 3: ...U 15 OK key confirm displayed selection 16 C key return to previous menu and correct data entry 17 and keys navigation keys 18 Alphabetical keypad 19 key access to special characters 20 key enter or go to next line 21 Í key erase character before cursor 22 key Shift key 23 key Caps lock key 24 and keys memorise a key combination Default setting F1 Scan to PC F2 Scan to FTP1 A Scanning resolution d...

Page 4: ......

Page 5: ... Connections 1 14 Telephone and LAN connection 1 15 Power line connection and switch on 1 15 Installing the Duplex unit depending on model or option 1 16 2 GETTING STARTED 2 1 Navigation methods 2 1 Presentation 2 1 The navigator 2 1 The display screen 2 3 Access to functions 2 3 Menu driven access 2 3 Direct access by number 2 4 Functions list 2 4 3 SETTING YOUR MACHINE 3 1 Remote setting of para...

Page 6: ...MTP parameters 3 15 Settings 3 17 Standard settings 3 17 Mail sorting 3 18 Internet Connection 3 20 Immediate connection to the Internet 3 20 Programmed connection 3 20 Deactivating the Internet function 3 20 SMS service 3 21 SMS Parameters 3 21 Sending an SMS 3 22 Erase an SMS 3 23 SMS Reception 3 23 SMS read 3 23 Print an SMS 3 24 SMS Server 3 24 4 DIRECTORY 4 1 Creating subscribers records 4 1 ...

Page 7: ... FTP 5 9 Deposit a file in an FTP server 5 9 Multi contact sending 5 9 Transmission waiting queue 5 10 Immediately perform transmission from the waiting queue 5 11 Consult or modify the waiting queue 5 11 Deleting a transmission on hold 5 11 Printing a document in waiting or in deposit 5 11 Print the waiting queue 5 11 Cancelling a transmission in progress 5 11 Reception 5 12 Reception over the Pu...

Page 8: ...t report 5 25 Use of the department codes by a department 5 26 Printing a user department code 5 26 Charge code 5 27 Entering the charge code 5 27 Mail box MBX FAX 5 28 MBX management 5 28 Creating an MBX 5 28 Modifying the features of a MBX 5 29 Printing the contents of a MBX 5 29 Deleting a MBX 5 29 Printing the MBX list 5 29 MBX deposit in your fax 5 29 MBX deposit in a remote fax 5 30 MBX poll...

Page 9: ...ironment 7 2 The product 7 2 This unit has been designed in accordance with European standards I CTR37 and CTR21 it is designed for connection to the Public Switched Telephone Network PSTN In case of any problems first contact your Supplier The mark CE attests that the products comply with the essential requirements of Directive R TTE 1999 5 EC For user safety in accordance with Directives 73 23 E...

Page 10: ... 6 ...

Page 11: ...ice life for which it is designed Double check to make sure that the location you select has the following characteristics Choose a location that is well ventilated When installing the terminal close to a wall make sure the distance between the wall and the upper edge of the stacker is at least 25 centimetres for easier opening of the upper cover 25 cm ...

Page 12: ...hen using the printer Temperature 10 C to 35 C 50 F to 95 F with fluctuation of 10 C 18 F per hour Humidity 20 to 80 no condensation with fluctuation of 20 per hour Terminal The following describes precautions for using the terminal Never turn the terminal off or open any of its covers during a print operation Never place flammable gasses liquids or objects that generate magnetic forces near the t...

Page 13: ...etal accidently get inside the printer immediately turn it off unplug the power cord and contact your dealer Failure to take this immediate action creates the danger of fire or electrical shock Whenever the terminal emits unusually high amounts of heat smoke an unusual odor or noise immediately turn it off unplug it and contact your dealer Failure to take this imme diate action creates the danger ...

Page 14: ...depicted below 1 Scanner output stacker 2 Printer output stacker 3 Printer paper feed tray 4 AC power cord depending on country 5 Telephone line cord depending on country 6 Fax printer terminal 7 Document feed tray for scanning 8 CD ROM User Manual 9 CD ROM Kit Companion Suite 1 2 3 5 6 7 8 4 9 ...

Page 15: ...ry Maintenance Safety Contents Installation Pull out the two pads from the paper feed inlet Press the paper size guide on the right in order to push both paper size guides to the left or to the right Pull out the plastic tab and the shipping tape from the paper feed inlet ...

Page 16: ... stacker Second paper cassette option Scanner Document feed Adjustable paper guide Scanner release button On Off switch Second cassette paper tray 500 pages Chip card reader Printer paper feed tray Printer Phone cord AC power cord Telephone line connector AC power connector tray for scanning ...

Page 17: ...Safety Contents Installation INSTALLING THE REMOVABLE PARTS This section details the installation of the terminal s removable parts INSTALLING THE PRINTER PAPER TRAY Using the printer s left and right notches gently push the tray in until it stops as illustrated below Fit the tray cover ...

Page 18: ... the stacker upwards in order to insert its clips into the notches located on the upper part of the printer Release the stacker so that it recovers its initial shape INSTALLING THE DOCUMENT FEEDER FOR SCANNING Fit the stacker by inserting its two toes into the notches provided at the rear of the terminal ...

Page 19: ...ACKER Fit the output stacker on the upper front part of the terminal by inserting its two toes into the notches provided LOADING PAPER Press the paper size guide on the right in order to push both paper size guides to the left or to the right Place a stack of paper into the tray In case of letterhead paper be sure to place the paper printed side up 2 1 1 2 ...

Page 20: ...aper size guides against the right and left edges of the stack Fit the paper tray cover into place Caution Do not add paper in the paper tray while the machine is printing Supported types of paper Auto feed cassette 60 to 90 g m2 Manual feed tray 60 to 160 g m2 ...

Page 21: ...er such as 60 to 160 g m max colour paper or transparent film laser printer compatible you should load the paper manually one sheet after the other To do so Insert your sheet of paper or film between the two feed pawls 1 and 2 located on the paper tray cover until it stops in the printer Adjust the sheet or film width as appropriate by means of feed pawls 1 or 2 2 1 ...

Page 22: ...nts in place Place the printer on top of the base unit Make sure to align the coupling pins of the base unit with the holes located underneath the printer Remove the cover from tray 2 Press down on the paper lifting plate located inside of tray 2 until it locks Place a stack of up to 500 sheets of paper into tray 2 so that the side that was facing up when the paper was unwrapped is still facing up...

Page 23: ...ng started Directory Maintenance Safety Contents Installation Remark Be sure to use both hands whenever tray 2 is removed from or inserted into the second paper cassette unit Replace the cassette cover and insert tray 2 into the second paper cassette unit ...

Page 24: ...ion CONNECTIONS Key to the diagram A Telephone line connector B AC power connector 1 Line cord model depending on country 2 AC power cord model depending on country Make sure the On Off switch is set to 0 Off B A 2 1 ...

Page 25: ... POWER LINE CONNECTION AND SWITCH ON Caution Refer to safety procedures in the Safety and Environment Chapter Plug end of the main power cord 2 into the connector B on the fax machine and the other end in the wall outlet Set the On Off switch to position 1 On After a few seconds when the printer has warmed up the date and time will appear To set the language and the time of your terminal refer to ...

Page 26: ...Switch off your terminal and pull out the mains plug Take the duplex unit out of its box and remove the protective film Remove the connector cover A to obtain access to the connector Insert the two plastic clips B in the two slots C provided for this purpose Remark the insertion of the duplex unit is possible only if you have installed under the terminal a second paper tray A C B ...

Page 27: ... Maintenance Safety Contents Installation Clip the connector of the flat cable E of the duplex unit in the connector D located at the bottom left hand side of the terminal Hold the module in its housing tip the access door to the two blue colored locking clips backwards D E ...

Page 28: ...fter the other A while rotating them of a turn clockwise to lock the duplex unit to the back of your terminal Once the module is locked in position close the door The module is now ready to operate Reconnect the mains plug and power the terminal using the mains switch located on the left hand side F F ...

Page 29: ...ING STARTED NAVIGATION METHODS PRESENTATION The navigator gives you access to the menus visible on screen The navigator This navigator has 5 keys and allows you to move within the menus available on your machine ...

Page 30: ...ter the main menu M Select the next line in a menu Select the previous line in a menu Confirm entry and go to the following menu OK Return to the previous menu C Confirm and exit from the current menu Exit without confirming from the current menu To Use key Symbol used Move to the right Move to the left ...

Page 31: ...NCTIONS Access to functions may be achieved in two ways Menu driven access Direct function access Menu driven access You may print the functions list to know the number of a function Press the M key the functions menu appears Use the or navigator arrows to move the cursor in front of the required function Validate your choice by pressing OK Confirm your entry OK Delete a character by moving the cu...

Page 32: ... Print the directory p 4 6 M 16 OK SAVE LOAD Store the directory on a chip card M 161 OK SAVE Save the directory to a chip card p 4 1 M 162 OK LOAD Load the directory from a chip card p 4 1 M 17 OK IMPORT Enable directory importation by e mail p 4 8 M 18 OK EXPORT Export the directory by e mail p 4 9 MAIN MENU 2 SETUP Functions Function description Page M 21 OK DATE TIME Enter the date and the tim...

Page 33: ...the summer time offset p 3 13 M 29 OK TECHNICALS Technical parameters p 3 8 M 20 OK GEOGRAPHICAL Geographical settings p 3 3 M 201 OK COUNTRY The country you select will set the corresponding network language and keyboard p 3 3 M 202 OK NETWORK Set the network individually p 3 3 M 203 OK LANGUAGE Set the language individually p 3 3 MAIN MENU 2 SETUP Functions Function description Page MAIN MENU 3 ...

Page 34: ...n mode p 3 21 M 453 OK SENDER NAME Choose to show hide sender name p 3 21 M 454 OK TERM ADDR Terminal address p 3 21 M 46 OK SERVER SMS servers settings p 3 24 M 461 OK SMS CENTRE 1 Number of main SMS centre p 3 24 M 4611 OK SEND NO Transmission number p 3 24 M 4612 OK RECEIVE NO Reception number p 3 24 M 462 OK SMS CENTRE 2 Number of secondary SMS centre p 3 24 M 4621 OK RECEIVE NO Reception numb...

Page 35: ...811 OK LOCKING CODE Locking code p 5 20 M 812 OK LOCK KEYBD Activate keyboard lock p 5 20 M 813 OK LOCK NUMBER Activate dialling lock p 5 21 M 814 OK LOCK PARAMET Activate Internet settings lock p 5 21 M 815 OK LOCK SMS Activate SMS lock p 5 21 M 82 OK COUNTERS See the activity counters p 5 18 M 821 OK PRINTED PG Printed pages counter p 5 18 M 822 OK SCANNED PAGE Scanned pages counter p 5 18 M 823...

Page 36: ...sage service e mail address M 923 OK SERVERS SMTP POP3 and DNS parameters p 3 15 M 9231 OK SMTP SMTP server M 9232 OK POP3 POP3 server M 9233 OK DNS 1 Primary DNS M 9234 OK DNS 2 Secondary DNS M 924 OK SMTP AUTHENT SMTP authentification access parameters p 3 15 M 9241 OK ACTIVATION SMTP authentification activation M 93 OK IMMED ACCES Immediate access to ISPA p 3 20 M 94 OK SETTINGS Internet settin...

Page 37: ...SETTING OF PARAMETERS DEPENDING ON THE MODEL EMBEDDED WEB SERVER The same parameters can be set locally or remotely Prerequisites To set your unit remotely you need A Web browser Internet Explorer version 4 or higher for optimum operation Define the local network setting parameters of your unit IP address sub network mask Your network administrator will give these parameters to you When you have t...

Page 38: ...TRANSMISSION Date Time At any moment you may change the date and time on your fax machine To change the date and time M 21 OK SETUP DATE TIME Enter the numbers of the required time and date one after another for example November 8 2006 at 9h33 press 0 8 1 1 0 6 0 9 3 3 and press OK to confirm Your fax number your name Your fax will print out your fax number on each document it transmits if you sav...

Page 39: ...telephone network the language by default To select the country M 201 OK SETUP GEOGRAPHICAL COUNTRY Select the required option and press the OK key to confirm Network This setting enables you to individually set the type of public telephone network so that your machine can communicate over the public network of the country you have chosen in compliance with the applicable standards Remark These se...

Page 40: ...atically dialled with each number Defining the minimal size and the local prefix M 252 OK SETUP NETWORKS PREFIX You can change the default value for the minimal size of the company s outside numbers and validate with OK The minimal size will range between 1 and 30 Enter the outgoing local prefix of the company s telephone network maximum 5 characters and validate with OK Transmission report You ma...

Page 41: ...ot appear on the transmission report Economy period This function allows you to defer a fax transmission to off peak hours and thus reduce the cost of your communications The economy period via the telephone network at off peak hours is preset by default from 7 00 pm to 7 30 am Nevertheless you may change this time slot Modifying the economy period M 233 OK SETUP SEND ECO PER Enter the hours of th...

Page 42: ...nted Reception without paper Your fax offers you the possibility to either accept or refuse document reception if your printer is unavailable no paper If your fax printer is unavailable you may choose between two modes of reception reception mode WITHOUT PAPER your fax saves the incoming messages in the memory reception mode WITH PAPER your fax refuses all incoming subscribers To select the recept...

Page 43: ...page 5 1 Select M 37 OK FAX BROADCAST Enter the remote fax number where you will relay to or choose your dialling mode refer to paragraph Dialling page 5 2 and press OK Enter the relay list number used by the remote fax and press OK You may enter the time you wish to transmit the document next to the current time and press OK If you wish to modify the document feed type select one of the options F...

Page 44: ...mission speed for outgoing documents For a quality telephone line compatible no echo communications occur at maximum speed However it may be necessary to restrict the transmission speed for some calls 4 ECHO PROTECT 1 WITH 2 WITHOUT If this parameter is on the on line echo will be reduced during long distance calls 6 EPT MODE 1 WITH 2 WITHOUT For some long distance calls satellite the on line echo...

Page 45: ...e Internet This menu is available only if the connection type is set to PERIODIC M 941 72 MODEM SPEED 1 56000 2 33600 3 14400 4 12000 5 9600 6 7200 7 4800 8 2400 9 1200 0 600 Choice of maximum Internet transmission speed For a quality telephone line compatible no echo communications occur at the maximum speed However it may be necessary to restrict the transmission speed for some Internet calls ba...

Page 46: ...in relation to the implemented Local Area Network LAN 80 TONER SAVE 1 WITH 2 WHITHOUT Makes printing lighter to save toner cartridge ink 90 RAW PORT 9100 RAW network print port connection 91 PRINTER ERROR TIMEOUT 30 min Time out before document being printed is deleted following a print error in PC print mode 92 PRINTER WAIT TIMEOUT 15 seconds Wait time out for data from PC before the task is dele...

Page 47: ...ork settings sometimes require a sound knowledge of your own computer configuration If that is administrated by anyone in your company we recommend you ask that person for the settings described below LOCAL NETWORK SETTINGS Automatic configuration We recommend that you carry out a manual configuration of your terminal The automatic configuration of the local network settings may be considered if y...

Page 48: ... OK to confirm IEEE address or Ethernet address or MAC address M 2535 OK SETUP NETWORKS LOCAL NETWORK IEEE ADDRESS The Ethernet card of your terminal already has an unmodifiable yet consultable IEEE address Netbios names These names which can be used with the network options are used to identify your terminal machine from a PC connected to a local network for instance with the name IMP NETWORK 1 M...

Page 49: ...validate with OK The port by default is port 123 Activating the server access M 2543 OK SETUP NETWORKS SNTP SERVER STATE To activate the SNTP server select WITH in the drop down menu then validate with OK Time zone M 2544 OK SETUP NETWORKS SNTP SERVER TIME ZONE Select the time zone where the terminal is located from the drop down list then validate with OK If you have activated the automatic summe...

Page 50: ...x Internet or E mails Both operations will be performed during an Internet connection INITIALISATION PARAMETERS You must define or at least check all parameters needed to identify yourself with the Internet Your ISP will provide you with these parameters as soon as you are registered with them The parameters are divided in four categories connection allows you to identify the dial up number the co...

Page 51: ...SWORD press OK Enter E MAIL ADR press OK Access to servers parameters M 923 OK INTERNET INIT PROVIDER SERVERS Enter SMTP press OK Enter POP3 press OK Enter DNS 1 primary press OK Enter DNS 2 secondary press OK Access to the authentification SMTP parameters M 924 OK INTERNET INIT PROVIDER SMTP AUTHENT In the ACTIVATION menu select WITH to activate SMTP authentification then validate with OK In the ...

Page 52: ...rt net CONNECTION PASSWORD MESSAGE SERVICE IDENTIFIER demo jt12 MESSAGE SERVICE PASSWORD E MAIL ADDRESS demo2 test com SERVER SMTP mail test com POP mail test com DNS 1 103 195 014 001 DNS 2 103 195 014 002 91 SUPPLIER PROVIDER 1 CONNECTION 9211 CALL NUMB 0860001000 9212 IDENTIFIER sg048944 qwert net 9213 PASSWORD MESSAGE SERVICE 9221 EMAIL ID demo jt 12 9222 EMAIL PASSWORD 9223 E MAIL ADR demo2 t...

Page 53: ...ment you may print the settings of your machine to know their status Selecting the connection type M 941 OK INTERNET SETTINGS CONNEC TYPE Select one of the connection options among SET TIMES PERIODIC or ON DEMAND and press OK to confirm SMTP AUTHENT 9241 ACTIVATION With or Without SET TIMES An Internet connection is established every day at 9 00 am 12 30 am and 5 00 pm1 1 To avoid Internet access ...

Page 54: ...OK to confirm Selecting the print mode for the deposit notice M 944 OK INTERNET SETTINGS DEPOSIT NOTI Select one of the deposit notice options WITH WITHOUT ALWAYS or ON ERROR and press OK to confirm Printing the Internet settings M 945 OK INTERNET SETTINGS PRINT The Internet settings are printed These settings may also be printed together with all the other settings of your machine refer to paragr...

Page 55: ...C TRANS and press OK to confirm Enter the E Mail address of the computer you wish to transfer your E Mail and press OK to confirm Select your option from the table below and press OK to confirm To use the fax as an E Mail printer Select option W O PC TRANS and press OK to confirm Select your option from the table below and validate with OK At each connection the number of E mails still present in ...

Page 56: ...r immediately or automatically depending on the time periods defined The triggering of a programmed Internet connection depends on the standard settings of your machine Immediate connection to the Internet There are two methods to immediately connect to the Internet Access through the menu M 93 OK INTERNET IMMED ACCES Direct access Press the key twice Programmed connection An automatic connection ...

Page 57: ...vated the address of your terminal The address is only modified if several terminals are installed on your line It is used to differentiate between two machines during SMS reception When you want a contact to send SMSs to the terminal you choose you must send him your line number and the destination terminal address If your contact does not add the address of the terminal the SMS will be received ...

Page 58: ...uired name appears names are classified in alphabetical order press the key to display the required name The screen displays the last person you have sent an SMS to use the or keys to select a different number Your SMS may be sent to only one person or to several people To send an SMS to only one person press the key to confirm to several people press the key and enter the next person s name repea...

Page 59: ...ETE SMS SMS READ Select MESSAGES READ using keys and and validate with OK Confirm with OK Erase all messages from memory M 433 OK SMS SERVICE DELETE SMS ALL Select ALL using keys and and validate with OK Confirm with OK SMS RECEPTION SMS messages received are automatically printed you can modify this setting with M 451 OK AUTO PRINT If you disable automatic printing the messages are automatically ...

Page 60: ... main and one secondary The secondary centre may only be used for SMS reception Access to server mode M 46 OK SMS SERVICE SERVER Define SMS Centre 1 numbers M 461 OK SMS SERVICE SERVER SMS CENTRE 1 Define send number M 4611 OK SMS SERVICE SERVER SMS CENTRE 1 SEND NO Enter the send number of your main SMS centre then validate with OK Define reception number M 4612 OK SMS SERVICE SERVER SMS CENTRE 1...

Page 61: ...stored For all subscriber records or subscriber lists you may create consult modify contents delete print the directory CREATING SUBSCRIBERS RECORDS For each subscriber record you are not required to fill in each line only name tel or E Mail address are required NAME of your subscriber TEL and fax number of your subscriber E MAIL address example jones address com or FTP address example 134 1 22 9 ...

Page 62: ...tically appear on the screen if you wish to modify this number you may do so by choosing another free number and validate with OK Select the option WITH assigned key if you want to assign a letter shortcut key to your subscriber The first available letter appears by default If you want to change it scroll the letters by means of the or keys and press OK to confirm If need be select the appropriate...

Page 63: ...e following lines NAME of the list NUMBER ASSIGNED to the list this number is automatically assigned by the fax It allows quick access to the answering machine LIST COMPOSITION its lists the ID numbers assigned to the subscribers records included in the list LIST NUMBER a number lets you identify the list filed under L A list may include both fax and internet subscribers The same subscriber may be...

Page 64: ... to modify this number you may do so by choosing another free number and validate with OK Press to confirm your entry ADDING OR DELETING A NUMBER FROM THE LIST M 13 OK DIRECTORY MODIFY Select the subscriber list L by means of the or keys and validate your choice with OK From Procedure subscriber s name With the alphanumeric keypad enter the first letters of your subscriber s name and continue unti...

Page 65: ...rs in alphabetical order Use the or keys to select the subscriber list L you wish to modify and press OK to confirm Modify the line or lines in the subscriber record or subscriber list and confirm each modification with OK Remark You may confirm your modification by pressing key but you will exit the menu and may not be able to modify the following lines To Procedure add Enter the subscriber ID nu...

Page 66: ...existing subscriber records or subscriber lists To print the directory M 15 OK DIRECTORY PRINT The directory is printed in alphabetical order IMPORTING A DIRECTORY You can import an existing directory of contacts into your fax machine as an electronic file This file must be in a specific format and must not comprise more than 250 entries The process of importing a directory uses electronic mail as...

Page 67: ...Contents Name A unique identifier in your directory up to 20 characters long This field is mandatory the name should not include the field separator character Fax number Your contacts fax number without spaces or dots can be up to 30 characters long including any and characters This field may be left empty for instance in the case of contacts to whom you only send e mails E mail address Your conta...

Page 68: ...ctory csv or simply directory csv Create an e mail addressed to your fax E mail address attach the file to it and send your message via your mail server Your fax will receive the e mail containing the directory when it connects to the mail server and will automatically import the attached file into its directory Repeat the procedure as many times as required for instance to update all the LAN faxe...

Page 69: ...ail client be it PC or fax based in the form of an e mail attachment entitled directoryxxx csv To export the directory M 18 OK DIRECTORY EXPORT Key in the e mail address of the PC or other fax machine to which you want to export the directory Confirm by pressing OK Repeat the procedure as many times as required for instance to update all your fax machines or send the same file to several PC users ...

Page 70: ...4 10 Directory ...

Page 71: ...e network all fax transmissions are in black and white Over the Internet you can send black and white documents TIFF format or colour documents JPEG format DOCUMENT POSITIONING Scanner Place your original documents in the document feeder face down first page under the stack Set the paper guide to the document width Once the operation is over take your original documents back from the document exit...

Page 72: ...PER FINE mode symbolised by SFINE at the bottom of the display screen To be used for documents with very fine or small character drawings PHOTO mode symbolised by PHOTO at the bottom of the display screen To be used for photo graphic documents To select the resolution mode Press key as many times as necessary to select the required mode A icon on the screen shows the current mode Contrast You can ...

Page 73: ...the ten last numbers you just dialled before For a fax number Tel in the Directory Press key The screen displays the last number called Use keys or of the navigator to select your desired number For an E mail address Press key then The screen displays the last E mail address used Use keys or of the navigator to select your desired E mail address To multiple numbers You may dial to send a document ...

Page 74: ... subscriber number transmission time feeder type and number of pages To delay the transmission time of your document Position the document refer to paragraph Document positioning page 5 1 Select M 31 OK FAX TRANSMISSION Enter the subscriber number you wish to program at a different time or choose your dialling mode refer to paragraph Dialling page 5 2 and confirm with OK Next to the current time e...

Page 75: ... paragraph From the redial key page 5 3 to call back the last subscriber As soon as you hear the remote fax tone the line is clear and you can start the transmission Press to start the document transmission If your machine is set in order to print a transmission report refer to paragraph Main settings page 3 2 the reduced copy of the document first page will not be printed and it notifies you that...

Page 76: ...ng This function is used to configure the machine so that any document transmitted by fax or to an e mail address is also sent to a third party The recipient will be selected from the entries in your machine s directory It may be a fax machine number an e mail address or an FTP address M 3921 OK FAX FAX FORWARD TX FORWARD ACTIVATION Using the keys or within the navigator select WITH ou WITHOUT and...

Page 77: ...n If your subscriber is equipped with a PC he will receive an E mail with your fax as an attachment in TIFF format If your subscriber has an Internet fax he will receive a paper fax Sending a colour document to an E mail address Position the document refer to paragraph Document positioning page 5 1 Press the key and enter the addressee s E mail address or choose your dialling mode refer to paragra...

Page 78: ...key to move within the data entry field use the or keys to erase a character on the right of the cursor without moving the cursor use the Í or C key to move in the text from one word to another press key and one of the navigator keys to go to the next line use key Then you can choose between two options Send the typed mail directly Press OK the mail is memorised and will be sent at the next Intern...

Page 79: ...the directory by pressing the key Enter the name of the FTP user operation prohibited when the address is in the directory Enter the password of the FTP user operation prohibited when the address is in the directory Validate with OK Select B W SCAN to send a document in black and white or COLOR SCAN to send a document in colour Validate with OK this setting may be changed at any time during the se...

Page 80: ... POL polling MBX send to mailbox PMB mailbox polling TR ongoing commands CNX Internet connection NET Internet transmission SMS SMS transmission immediately perform a transmission from the waiting queue print a document in storage waiting to be transmitted or in deposit print the waiting queue to get the status of each document in the queue by either queue order number document name or number sched...

Page 81: ...sion on hold M 63 OK COMMANDS CANCEL In the waiting queue select the desired document and confirm your choice with OK Printing a document in waiting or in deposit M 64 OK COMMANDS PRINT In the waiting queue select the desired document and confirm your choice with OK Print the waiting queue M 65 OK COMMANDS PRINT LIST A document called COMMAND LIST is printed CANCELLING A TRANSMISSION IN PROGRESS C...

Page 82: ...work is done one at a time at fax reception RECEPTION OVER THE PUBLIC SWITCHED TELEPHONE NETWORK PSTN Fax reception depends on the parameter settings of your machine RECEPTION OVER THE INTERNET Whatever the document received reception is automatic at each Internet connection Incoming documents other than fax files Word process file CAD etc may not be opened by your fax However you may keep this or...

Page 83: ...umerical keypad then press OK to confirm Choose the copy output type between COPY ASSEMBLED or NOT ASSEMBLED and press OK to confirm Set the required origin values with keys or the numerical keypad and press OK to confirm Set the required contrast value with keys or and press OK to confirm Set the required brightness value with keys or and press OK to confirm Choose the type of paper NORMAL THICK ...

Page 84: ...tray shoud be used by default L R MARGINS to shift the margins of your document to the left or to the right Caution All the settings performed through this menu will become the machine s default settings To access to the settings M 84 OK ADVANCED FCT SCAN PRINT Select the SCANNER or the PRINTER to be set and press OK to confirm Use the keys or of the navigator to scroll the described hereafter set...

Page 85: ...s or Confirm your setting by pressing OK Margins If you want to shift the side margins of your document to the left or to the right Adjust the left right margins shift in steps of 0 5 mm with keys or Confirm your setting by pressing OK Printer settings Paper Select the type of paper NORMAL or THICK with keys or Confirm your setting by pressing OK Remarks 1 When the THICK type of paper is selected ...

Page 86: ... contains a table with the following information date and time of the incoming or outgoing document subscriber s number or E mail address transmission mode Norm Fine SFine or Photo number of pages sent or received call duration incoming or outgoing results noted CORRECT if properly transmitted or information codes for special calls polling manual subscribers etc reason for call error example your ...

Page 87: ...stered sequence Remark By default Scan to PC function is programmed on F1 key and Scan to FTP function is programmed on F2 key To register a sequence for example in key F1 Press key M then F1 you will enter the menu option From this moment all the key pressings are memorized in the key F1 Press key F1 to register the sequence if you are still in the menus The sequence memorizing is automatic if yo...

Page 88: ...of printed pages M 821 OK ADVANCED FCT COUNTERS PRINTED PG scanned pages M 822 OK ADVANCED FCT COUNTERS SCANNED PAGE transmitted pages M 823 OK ADVANCED FCT COUNTERS SENT PAGES received pages M 824 OK ADVANCED FCT COUNTERS RECEIVED PG DEPOSIT AND POLLING You may deposit a document in your fax and keep it available to one or more subscribers who can obtain a fax of this document by calling your fax...

Page 89: ...elow Confirm deposit by pressing OK Polling a deposited document M 33 OK FAX POLLING RX Enter the number of the party whose document you want to poll or choose your dialing mode refer to paragraph Dialling page 5 2 Remark You can poll several documents using the key Depending on the type of poll you should Menu Procedure SIMPLE Select FEEDER or MEMORY If necessary adjust the contrast and confirm w...

Page 90: ...CODE Enter your four digit interlock code on the keypad Press OK to confirm Confirm the interlock code by entering the code one more time Press OK to confirm Remark When a code is already registered the machine asks you to give the former code before allowing you to modify it Locking the keyboard This function allows you to prevent access to non authorised persons An access code must be entered ea...

Page 91: ... all the Internet settings of menu 9 As a matter of fact any untoward change to these settings might result in repeated connection failures You can still send documents to an E mail address M 95 and get connected M 93 To access the Internet settings locking menu M 814 OK ADVANCED FCT LOCK LOCK PARAMET Enter the four digit locking code with the numerical keypad Press OK to confirm With keys or sele...

Page 92: ... During the setup procedure you are prompted to enter a 4 digit master department code This code is required to perform any modifications it is used as a supervisory master key The master code department number is preset to 00 by the machine The individual department codes are used to access and operate the machine During the setup procedure you can assign department numbers from 1 98 You are also...

Page 93: ...eing able to record other codes for different users Entering the master1 code M 882 OK ADVANCED FCT DEPT CODES NEW DEPT The screen displays Using the browser s key select 00 Confirm by pressing OK The screen displays Press OK to confirm the line 8821 DEPT CODE The screen displays MASTERCODE and Using the key go to the line and enter your 4 digit department code remember this code Confirm the code ...

Page 94: ... you want to be able to modify the department name Press OK then the key to return to the main menu Deleting a department code The administrator can also delete a department code to prevent the department associated with it having any access to the machine functions Enter your administrator mastercode M 883 OK ADVANCED FCT DEPT CODES CANCEL Enter the number of the department code you want to delet...

Page 95: ...report as shown in the illustration below Printing the department report The administrator may print reports for all the departments created To do so M 884 OK ADVANCED FCT DEPT CODES PRINT Enter the administrator department number 00 and confirm by pressing OK The machine prints the report as shown in the illustration below SID Smith Number 0987654321 Date 12 12 06 14 20 DEPARTMENT CODES Departmen...

Page 96: ...achine will grant you access to all the functionalities available except for menu 88 as this is reserved for the administrator If the access code does not correspond to any services the machine displays WRONG CODE Printing a user department code Each department may print the data of its own department code If the Department Code function is activated enter your 4 digit numerical access code and co...

Page 97: ... your charge code Example The charge code will always be hidden The maximum length that can be entered is 30 characters When dialing only the digits are sent on the line The symbol inserted is not sent In the example above the number 97380884440123 is dialed If your equipment is connected to a private exchange PABX enter the prefix number used by your PABX to access the telephone network for examp...

Page 98: ...BX only if the MBX is initialised and empty print the list of your fax machine s MBX s You may receive and send through an MBX in complete confidentiality The deposit a document into your MBX the access code is not needed All documents deposited in a MBX are added to the ones already present In polling the MBX are only accessible with an MBX code You may perform MBX deposits or polls by depositing...

Page 99: ...ter the code of the MBX if there is one and confirm with OK All documents found in the MBX are printed and the MBX is emptied Deleting a MBX Before deleting an MBX you need to make sure it is empty by printing its content M 74 OK MAILBOXES DELETE MBX Select a free MBX out of the 31 MBX or enter the number of a free MBX directly 1 31 Enter the code of the MBX if there is one and confirm with OK Pre...

Page 100: ...transmission request to a remote MBX fax by pressing key In the case of an immediate transmission the document is sent immediately If the document is set for a postponed transmission the document will be stored in the memory and sent at the requested time MBX polling from a remote fax M 36 OK FAX MBX POLLING Enter your subscriber s number for MBX deposit or choose your dialing mode refer to paragr...

Page 101: ... the following rules Never leave the cover open unless required Do not attempt to oil the machine Always gently close the cover and avoid vibrations Do not open the cover while printing Never try to dismantle the machine Do not use paper that has stayed in the paper tray for a long time Look at the safety rules in the Safety and Environment chapter at the end of this booklet ...

Page 102: ... The toner cartridge and the drum cartridge come with a chip card After replacing a consumable item in the printer you need to inform the machine about its features Replacing cartridges Replacing the toner cartridge To replace the toner cartridge proceed as shown below When the display shows 1 Open the printer cover CHANGE TONER OK TO CONFIRM ...

Page 103: ...fusing unit located inside the printer may become very hot during operation To avoid injury do not touch 2 Remove the drum toner cartridge assembly In order to protect the environment do not throw away the used toner cartridge Used cartridges should be disposed of in accordance with local regulations concerning waste materials ...

Page 104: ... by turning the blue locking clip in the direction shown in the illustration below 4 Separate the drum cartridge from the toner cartridge 5 Remove the new toner cartridge from its box holding it firmly in both hands Drum cartridge Toner cartridge ...

Page 105: ... 8 Insert the new toner cartridge in the drum cartridge until locked in place Caution Make sure not to touch the green coloured drum roller located under the fold away flap of the drum cartridge which could cause deterioration to the print quality of your faxes and your local photocopies Caution Do not touch the metal parts located on the side of the toner drum cartridge set as shown below to prev...

Page 106: ...e black coloured development roller located in front of the toner cartridge which would cause downgrading to the print quality of your faxes and your local photocopies 9 Insert the toner drum cartridge in the printer as shown below Development roller ...

Page 107: ...Close the printer cover pressing it carefully but firmly until it clicks into position Press OK on the scanner control panel The display shows Insert chip card supplied with the toner cartridge into the card reader ensuring that the chip is entered as shown in the illustration below TUE 02 APR 13 39 INSERT GAUGE CARD ...

Page 108: ...ol panel screen Press OK Once the chip card has been read the display shows Remove the card Caution If the following is displayed check that you have inserted the chip card the right way up CHANGE TONER YES OK NO C TONER OK REMOVE CARD CANNOT READ CARD REMOVE CARD ...

Page 109: ...your machine Getting started Directory Maintenance Safety Contents Installation Replacing the drum cartridge To replace the drum cartridge proceed as shown below When the display shows 1 Open the printer cover CHANGE DRUM OK TO CONFIRM ...

Page 110: ...cartridges should be disposed of in accordance with local regulations concerning waste materials Caution The fusing unit located inside and at the bottom of the printer may become very hot during operation To avoid injury do not touch 3 Unlock the toner cartridge by turning the blue locking clip in the direction shown in the illustration below ...

Page 111: ...could cause deterioration to the print quality of your faxes and your local photocopies Caution Do not touch the metal parts located on the side of the toner drum cartridge set as shown below to prevent causing damage due to possible static electricity discharges Caution Make sure not to touch the black colored development roller located in front of the toner cartridge which would cause downgradin...

Page 112: ...6 12 Maintenance 5 Insert the new toner cartridge in the drum cartridge until locked in place 6 Insert the toner drum cartridge in the printer as shown below ...

Page 113: ...e Getting started Directory Maintenance Safety Contents Installation 7 Close the printer cover pressing it carefully but firmly until it clicks into position Press OK on the scanner control panel The display shows TUE 02 APR 13 39 INSERT GAUGE CARD ...

Page 114: ...llustration below The following is displayed on the scanner control panel screen Press OK Once the chip card has been read the display shows Remove the card Caution If the following is displayed check that you have inserted the chip card the right way up CHANGE DRUM YES OK NO C DRUM OK REMOVE CARD CANNOT READ CARD REMOVE CARD Flèche verte ...

Page 115: ...mance Clean the printer regularly Caution Use a soft cloth to clean the printer Never use abrasive or corrosive detergents The fusing unit can become very hot during operation To avoid injury do not touch Wait for at least 10 minutes after the printer has been turned off and make sure that the fusing unit has cooled before cleaning the interior of the printer Cleaning the outside of the printer Cl...

Page 116: ...nder the fusing unit 4 Put the drum toner cartridge set back in place refer to paragraph Replacing cartridges page 6 2 5 Close the printer cover connect the power lead and power the machine using the switch located on the front left hand side Caution The fusing unit located inside the printer above the paper supply roller may become burning hot during machine operation Avoid touching it you could ...

Page 117: ...his operation when the quality of photocopied documents is no longer satisfactory M 80 OK ADVANCED FCT CALIBRATION Confirm your choice by pressing the OK key INCIDENTS COMMUNICATION ERRORS If the communication fails the fax advises you of an automatic retry later Example of what is displayed Transmission from the feeder You have the choice between waiting until the transmission takes place at the ...

Page 118: ...orts General codes Code 01 Busy or no fax answer This code appears after 6 unsatisfactory attempts Call later Code 03 User break A communication has been stopped by the user pressing the key Code 04 Non programmed number A number saved as a one touch key or abbreviated number is not valid check it example a delayed transmission was programmed with a one touch key and this key has been deleted in t...

Page 119: ... documents in the transmission queue Code 14 Memory full Received document memory full Code 15 Unknown mailbox number You wish to deposit a document in a subscriber s mailbox The mailbox number does not exist Code 16 No Relay Bcst list Nr x You requested a document relay from a remote fax but the fax has not programmed the list of subscribers requested Code 17 Unknown mailbox number You wish to re...

Page 120: ...e service is temporarily unavailable If the error always occurs check the Internet e mail and server parameters Code 45 Supplier disconnected The service is temporarily unavailable try again later Code 46 Xmission server disconnect The SMTP server for sending mail is disconnected The service is temporarily unavailable try again later Code 47 Reception server disconnect The POP3 server for mail rec...

Page 121: ...E COVER PRINTER Close the front cover of the printer CLOSE UPPER COVER PRINTER Close the rear upper cover of the printer DRUM NEAR END The drum cartridge is nearly worn out 10 use left TONER NEAR END The toner cartridge is nearly worn out 10 capacity left PAPER EMPTY Install the paper tray Fill the tray with paper in the required size PAPER JAM INSIDE Open the tray Remove the jammed sheet PAPER JA...

Page 122: ...become very hot during operation To avoid injury do not touch Open the front cover of the printer Remove the toner drum cartridge set from inside the printer Remove any jammed sheets Open the rear cover of the printer Remove any jammed sheets Reinstall the drum toner cartridge set refer to paragraph Replacing cartridges page 6 2 Correctly close the front and rear covers of the printer ...

Page 123: ...nance Safety Contents Installation Paper jam at the feeders and trays The figures below show different type of paper jam you might experience when using your machine Remove any stuck sheets as shown by the arrow depending on where the paper jam occurs At the printer output stacker ...

Page 124: ...6 24 Maintenance At the paper tray At the manual feed tray Second cassette unit and paper tray option 2 1 1 2 ...

Page 125: ...NTS Scanner paper jam When a paper jam occurs the message REMOVE DOCUMENT appears on the control panel screen If jams often occur in a specific part of the unit the latter needs to be checked cleaned or repaired Open the scanner cover by pressing key A Remove the jammed paper B without tearing it Then close the scanner cover A B ...

Page 126: ...e a photocopy of a document if it is correct then your fax is functioning normally Call back the subscriber and have him resend the document It was probably sent with the sheet inserted backwards You cannot send a fax Check that the telephone line cable is correctly plugged in Check the tone by pressing the key Check the prefix is correctly programmed and used MACHINE PACKING AND TRANSPORTATION Al...

Page 127: ...7 mm Thickness 0 05 to 0 15 mm Document feeder Max capacity a normal capacity of 35 pages 80 g m2 Reception size A4 size Width 210 mm Length 297 mm Reception paper Plain paper copier type 80 g m2 Paper tray capacity 250 pages max 80 g m2 Second paper tray option Second paper tray 500 pages 80 g m2 Transmission procedures In accordance with UIT T recommendations for group 3 copiers Possible phone l...

Page 128: ... JPEG for color documents PDF monochrome and color Printing PCL 5e and PCL 6 emulation a SG Script PostScript level 2 language emulation and PostScript level 3 language emulation with configuration file b Specifications may change for improvement without prior notice a PCL is a registered trademark by Hewlett Packard b PostScript is a registered trademark by Adobe Systems Incorporated ...

Page 129: ...nding on the model the unit s mains plug may be the only way to disconnect the unit from the power network Therefore you must respect the following Your unit must be connected to a mains outlet located nearby The mains outlet must remain easily accessible Your unit is delivered with a power cord including a plug which depending on the model may be without earth the symbol on the warning label with...

Page 130: ...indicates that it belongs to the electric and electronic equipment family The crossed bin symbol on the product indicates that it belongs to the electric and electronic equipment family Therefore according to European regulations you are requested to dispose of it at the selected collection areas to distribution centers in case of equivalent equipment purchase to the available local collecting cen...

Page 131: ...ervice life of the toner cartridge mainly depends on the type of printed document and the average number of pages per print operation Drum cartridge The standard drum cartridge can produce up to 20 000 pages Various factors may influence the effective service life of the drum cartridge namely the environment temperature humidity the average number of pages per print operation the type of paper use...

Page 132: ... 252746651A BEDIENUNGSANLEITUNG Ind A DOKUMENT OHNE VERTRAGSCHARAKTER UTAX GmbH Ohechaussee 235 22848 Norderstedt www utax de ...

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