Toshiba E-studio2040c Page 49 Management Manual Download

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1.SETTING ITEMS (USER)

Managing Address Book 47

1 SETTING ITEMS (USER)

Press the [SINGLE] tab.

Press [SEARCH].

The ADDRESS SEARCH screen is displayed.

Press the corresponding button(s) for the desired search category.

When you press each button (excluding [FAX NO.]), the on-screen keyboard will be displayed.

When you press [FAX NO.], the on-screen keyboard for entering the fax number will be displayed.

Summary of Contents for E-studio2040c

Page 1: ...MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS MULTIFUNCTIONAL DIGITAL SYSTEMS MFP Management Guide ...

Page 3: ...s however the names and functions of the buttons and parts are the same y The details on the touch panel menus may differ depending on the operating environment such as whether options are installed y The illustration screens used in this manual are for paper in the A B format If you use paper in the LT format the display or the order of buttons in the illustrations may differ from that of your eq...

Page 4: ...s NT and the brand names and product names of other Microsoft products are trademarks of Microsoft Corporation in the US and other countries y Apple AppleTalk Macintosh Mac Mac OS Safari and TrueType are trademarks of Apple Inc in the US and other countries y Adobe Adobe Acrobat Adobe Reader Adobe Acrobat Reader and PostScript are trademarks of Adobe Systems Incorporated y Mozilla Firefox and the ...

Page 5: ...ADMIN Entering Admin Menu 75 Setting General Functions 77 Setting the device information 77 Setting the notification 80 Changing the administrator password and resetting the service password 82 Setting the date and time 85 Setting the energy saver modes 88 Setting the calibration and registration display level 93 Setting the calibration 94 Setting the registration 99 Setting the option 100 Setting...

Page 6: ... integrity check 187 Setting List Report 190 Printing Lists 195 Setting Printer e Filing Functions 196 Wireless Settings and Bluetooth Settings 199 Change User Password 200 IEEE 802 1X Authentication Setting 201 Setting IEEE802 1X authentication 201 Resetting the equipment settings back to the factory defaults 215 Chapter 3 MANAGING COUNTERS COUNTER MENU Total Counter 218 Print Out Total Counter 2...

Page 7: ...ormat 246 TOTAL COUNTER LIST 246 DEPARTMENT CODE LIST 247 ADDRESS BOOK INFORMATION 248 GROUP NUMBER INFORMATION 249 FUNCTION LIST User 250 NIC configuration page 251 FUNCTION LIST Administrator 253 PS3 font list 272 PCL font list 273 INDEX 275 ...

Page 8: ...6 CONTENTS ...

Page 9: ...st 12 Setting the calibrations 13 Setting the registration 15 Setting Copy Functions 16 Setting Fax Functions 22 Setting Scan Functions 24 Setting e Filing Functions 27 Printing Lists 28 Setting Drawer 31 Managing Address Book 35 Managing contacts in address book 35 Managing groups in address book 50 Checking E mail 70 Setting BIP Printing 71 Change User Password 72 ...

Page 10: ...can Functions P 27 Setting e Filing Functions P 28 Printing Lists P 31 Setting Drawer P 35 Managing Address Book P 70 Checking E mail P 71 Setting BIP Printing P 72 Change User Password y Bluetooth PRINTING is available only when the Bluetooth Module optional is installed For instructions on how to set BIP printing refer to the GN 2010 GN 2020 Operator s Manual for Bluetooth Module Chapter 1 SETTI...

Page 11: ...3 Setting the calibrations y P 15 Setting the registration Changing the display language The language used on the touch panel can be changed to a different one 1 Press GENERAL in the USER menu The GENERAL menu is displayed To display the USER menu see the following page P 8 Entering User Menu 2 Press CHANGE LANGUAGE The CHANGE LANGUAGE screen is displayed 3 Select the desired language and press OK...

Page 12: ...ich the white portion is black and the black portion is white Changing to the Reversed Display mode helps to display the touch panel more clearly when it is too bright 1 Press GENERAL in the USER menu The GENERAL menu is displayed To display the USER menu see the following page P 8 Entering User Menu 2 Press REVERSED DISPLAY The REVERSED DISPLAY screen is displayed ...

Page 13: ...MS USER Setting General Functions 11 1 SETTING ITEMS USER 3 Press ON to enable the reversed display or OFF to disable the reversed display When you select ON the touch panel is displayed in the Reversed Display mode ...

Page 14: ...USER menu The GENERAL menu is displayed To display the USER menu see the following page P 8 Entering User Menu 2 Press DISPLAY SETTING The DISPLAY SETTING menu is displayed 3 Adjust the touch panel contrast Use to brighten the touch panel display Use to darken the touch panel display Pressing RESET resets the display contrast settings back to the factory defaults ...

Page 15: ...y If the glass is dirty or any foreign objects are stuck to it calibration may not be performed properly Keep the glass clean y Never raise the original cover or the Reversing Automatic Document Feeder 2 or open the front cover while the calibration is in progress If this does happen calibration cannot be finished properly y Interrupt copying is not available during the calibration y If the color ...

Page 16: ...ep 1 in the following operations To perform copy calibration see the following page P 95 Setting the copy calibration To perform print calibration see the following page P 97 Setting the print calibration Instructions on how to perform copy and print calibrations are the same when they are performed in the ADMIN menu ...

Page 17: ...nu can be configured only when an administrator has set the Registration Display Level to USER P 93 Setting the calibration and registration display level 1 Press GENERAL in the USER menu The GENERAL menu is displayed To display the USER menu see the following page P 8 Entering User Menu 2 Press REGISTRATION The REGISTRATION menu is displayed 3 Refer to Step 3 in the following operation P 99 Setti...

Page 18: ...UDIO6550C Series e STUDIO4540C Series 1 Specify the following items as required and press EXPOSURE FOR COLOR Select the default exposure for color copies Press MANUAL to set the desired contrast manually or AUTO for allowing the equipment to automatically detect the contrast of the original EXPOSURE FOR BLACK Select the default exposure for black copies Press MANUAL to set the desired contrast man...

Page 19: ...a type button and press For the e STUDIO4540C Series For the e STUDIO6550C Series For more information about the paper types refer to the Copying Guide Chapter 1 BEFORE USING EQUIPMENT 3 Press the desired mode button for the ORIGINAL MODE FOR COLOR and ORIGINAL MODE FOR BLACK options and press ...

Page 20: ...k Page function refer to the Copying Guide Chapter 4 EDITING FUNCTIONS ACS ADJUSTMENT Use and to select the appropriate sensitivity from 7 levels to detect whether the data scanned in the Auto Color Copy mode are color or black The higher the level is the more likely the equipment is to detect the scanned data as a color document The default settings are changed as specified Setting Copy Functions...

Page 21: ...ons 19 1 SETTING ITEMS USER 2 Press the desired media type button and press For e STUDIO456 Series For e STUDIO856 Series For e STUDIO306LP For more information about the paper type refer to the Copying Guide Chapter 1 BEFORE USING EQUIPMENT ...

Page 22: ...ing Guide Chapter 4 EDITING FUNCTIONS When you are using the e STUDIO456 Series or e STUDIO306LP press OK to save the settings For e STUDIO856 Series ORIGINAL MODE Press the desired mode button INSERTER INVERT BACK COVER Press ON if you want to invert the back cover that is fed from the Inserter Unit This option is useful when you want to output the front cover as the face side will be front side ...

Page 23: ...UDIO856 Series press to display the next screen 4 Specify the following item as you require and press OK For e STUDIO856 Series TAB EXTENSION This option allows you to set the tab extension of the tab paper that are set in the drawers or Bypass Feed Tray This option also allows you to specify the shift margin for moving the copy image to the desired position on the tab extension The default settin...

Page 24: ... the USER menu The FAX screen is displayed To display the USER menu see the following page P 8 Entering User Menu 2 Specify the following items as required and press RESOLUTION Select the resolution based on the fineness of the original y STANDARD This option is suitable for an original with regular size text y FINE This option is suitable for an original with small size text and fine illustration...

Page 25: ... enable the Preview function to preview the scans before you send them via fax or Internet Fax Press OFF to disable it INITIAL PREVIEW TYPE Select PAGE FIT or WIDTH FIT for the preview screen PREVIEW SETTING and INITIAL PREVIEW TYPE are available only for the e STUDIO6550C Series and e STUDIO4540C Series The default settings are changed as specified ...

Page 26: ...cale Full Color or Auto Color mode SINGLE 2 SIDED SCAN Press the desired mode button y SINGLE Press this button to set the Single Page Scan mode as the default scan mode y BOOK Press this button to set the Book Scan mode as the default scan mode This enables scans of both sides of originals in the same direction y TABLET Press this button to set the Tablet Scan mode as the default scan mode This e...

Page 27: ...de button that is applied when scanning a black original in the Auto Color mode B W ADJUSTMENT FOR STANDARD Press or to specify the exposure that applies when scanning a black original in the Auto Color mode If you move it to the left the black and white in an original will be scanned lightly If you move it to the right the black and white in an original will be scanned deeply PREVIEW SETTING and ...

Page 28: ...it to the right the background color will be darker 6 Specify the following items as required and press OK RESOLUTION Select the corresponding button for the default resolution applied when scanning in the Black mode ORIGINAL MODE Press the desired mode button applied for black scans EXPOSURE Press the or button to specify the default exposure for black scans manually or press AUTO to select the A...

Page 29: ... To display the USER menu see the following page P 8 Entering User Menu 2 In the Printing Image Mode option press the desired mode button and press OK GENERAL Press this button to apply proper color quality for printing a general color document PHOTOGRAPH Press this button to apply proper color quality for printing photos PRESENTATION Press this button to apply proper image quality for printing a ...

Page 30: ...rs in the equipment y FUNCTION LIST User You can print FUNCTION LIST that shows the function flow under USER of the user functions The list is printed on paper that is fed from the drawer in which LT R or A4 R paper is set and exits to the receiving tray 1 Press LIST in the USER menu The LIST menu is displayed To display the USER menu see the following page P 8 Entering User Menu 2 Continue the op...

Page 31: ... ADDRESS BOOK INFORMATION is printed y When the Department Management feature is enabled the screen to input the department code is displayed Enter the department code using the on screen keyboard and press OK to print ADDRESS BOOK INFORMATION However when the No Limit Black function P 240 is enabled ADDRESS BOOK INFORMATION will be printed without displaying the screen for inputting the departmen...

Page 32: ...g the screen for inputting the department code For an output example of GROUP NUMBER INFORMATION see the following page P 249 GROUP NUMBER INFORMATION Printing FUNCTION LIST User 1 Press FUNCTION y When the Department Management feature is disabled FUNCTION LIST is printed y When the Department Management feature is enabled the screen to input the department code is displayed Enter the department ...

Page 33: ...the illustration to highlight the drawer whose paper size you want to change and press the desired paper size button For e STUDIO4540C Series e STUDIO456 Series e STUDIO856 Series e STUDIO306LP y The selected paper size is displayed in the drawer in the illustration y If you want to change the paper type from plain paper to another or want to specify the purpose of use of the paper in the drawer p...

Page 34: ...TO inch allows the equipment to automatically detect the size of paper in the drawer To set A B format paper such as A3 and A4 press AUTO mm To set LT format paper such as LD and LT press AUTO inch When paper is placed in the drawer the equipment automatically detects the paper size If you do not need to make settings for PAPER TYPE press OK The equipment may fail to detect the paper size and disp...

Page 35: ...press the desired paper type button and then press OK to save the settings For the e STUDIO4540C Series You can select either RECYCLED PAPER THICK1 THICK2 or THICK3 for the paper type For the e STUDIO6550C Series You can select either PLAIN 1 PLAIN 2 RECYCLED PAPER THICK1 THICK2 or THICK3 for the paper type For e STUDIO456 Series You can select THICK1 for the paper type ...

Page 36: ...lect INSERT for a drawer the paper in the drawer is always used for copy insertion y When the thickness THICK 1 2 or 3 THICK 1 only for the e STUDIO456 Series or an attribute other than NONE is set for a drawer the paper placed in this drawer will not be used for Automatic Paper Selection APS For details of APS refer to the Copying Guide Chapter 3 BASIC COPY MODES y When an attribute other than NO...

Page 37: ...transmissions only when the FAX Unit optional is installed y For the e STUDIO456 Series or e STUDIO856 Series you can use e mail addresses registered in the address book to specify destinations for Scan to E mail or Internet Fax only when the Scanner Kit optional or Printer Scanner Kit optional is installed In the ADDRESS BOOK menu you can perform the following operations to manage contacts P 35 R...

Page 38: ...ess Book 2 Press the SINGLE tab 3 Press an undefined button to create a new contact and press ENTRY The ADDRESS BOOK REGISTRATION screen is displayed If the touch panel does not display an undefined contact press to display the next screen ...

Page 39: ...Press this button to enter the e mail address of the contact CORP Press this button to enter the company name of the contact DEPT Press this button to enter the department name of the contact KEYWORD Press this button to enter a keyword for the contact This keyword can be used to search for this contact The following table shows the number of characters you can enter into each box You must at leas...

Page 40: ...g the fax number will be displayed Press Pause to enter in FAX NO and 2ND FAX If you enter in them a three second pause is added for dialing the fax number You can also use the digital keys on the control panel to enter fax numbers 5 Press OPTION to specify the default settings for a fax transmission y This is available only when the FAX Unit optional is installed y For details of the settings ref...

Page 41: ...r The following information can be registered from the Scan Log y E mail addresses that were manually entered 1 Press JOB STATUS on the touch panel 2 Press the LOG tab and press SEND or RECEIVE or SCAN The SEND or RECEIVE or SCAN LOG list is displayed 3 Select the job that includes the fax number or e mail address you want to register into the address book and press ENTRY To register e mail addres...

Page 42: ...cts from the USER FUNCTIONS button 5 Press OPTION to specify the default settings for a fax transmission y This is available only when the FAX Unit optional is installed y For details of the settings refer to the GD 1250 GD 1260 GD 1270 Operator s Manual for FAX Unit Chapter 6 SETTING ITEMS 6 Press OK to register the contact The contact is registered in the address book ...

Page 43: ...USER menu see the following page P 8 Entering User Menu 2 Press the SINGLE tab 3 Press the contact that you want to edit and press EDIT The ADDRESS BOOK EDIT screen is displayed y If the touch panel does not display the contact that you want to edit press to display the next screen y You can quickly search for the contact that you want to edit To search for the contact see the following page P 45 ...

Page 44: ...g operation P 35 Registering contacts from the USER FUNCTIONS button 5 Press OPTION to specify the default settings for a fax transmission y This is available only when the FAX Unit optional is installed y For details on the settings refer to the GD 1250 GD 1260 GD 1270 Operator s Manual for FAX Unit Chapter 6 SETTING ITEMS 6 Press OK to save the contact The contact is edited ...

Page 45: ...SER menu The ADDRESS BOOK screen is displayed To display the USER menu see the following page P 8 Entering User Menu 2 Press the SINGLE tab 3 Press the contact that you want to delete and press DELETE The message Delete OK is displayed in the ATTENTION screen If the touch panel does not display the contact that you want to delete press to display the next screen ...

Page 46: ...1 SETTING ITEMS USER 44 Managing Address Book 4 Press YES to delete the contact The selected contact is deleted Press NO to cancel the deletion ...

Page 47: ...o find the contact that you want to edit P 45 Searching for contacts by ID number P 46 Searching for contacts by entering a search string Searching for contacts by ID number 1 Press ADDRESS in the USER menu The ADDRESS BOOK screen is displayed To display the USER menu see the following page P 8 Entering User Menu 2 Press the SINGLE tab 3 Press KNOWN ID The KNOWN ID screen is displayed ...

Page 48: ...act and press EDIT to edit the contact information or press DELETE to delete the contact For instructions on editing the contact see the following page P 41 Editing contacts Searching for contacts by entering a search string 1 Press ADDRESS in the USER menu The ADDRESS BOOK screen is displayed To display the USER menu see the following page P 8 Entering User Menu ...

Page 49: ...ess SEARCH The ADDRESS SEARCH screen is displayed 4 Press the corresponding button s for the desired search category y When you press each button excluding FAX NO the on screen keyboard will be displayed y When you press FAX NO the on screen keyboard for entering the fax number will be displayed ...

Page 50: ... numerals y On screen keyboard for entering the fax number Press Pause to enter in FAX NO You can also use the digital keys on the control panel to enter fax numbers Contacts that contain the search string for the specified items will be found 6 Specify the search string in the items that you require and press SEARCH Press CLEAR to clear the search strings you entered ...

Page 51: ...ress Book 49 1 SETTING ITEMS USER 7 The touch panel displays the found contacts Press the desired contact and press OK to edit the contact information For instructions on editing the contact see the following page P 41 Editing contacts ...

Page 52: ... both a fax number and an e mail address it results in two destinations in the group y You can register fax numbers in the groups however you can use them to specify the destinations for fax transmission only when the FAX Unit optional is installed In the GROUP menu you can perform the following operations to manage groups P 50 Creating new groups P 53 Editing groups P 61 Deleting groups P 63 Sear...

Page 53: ...up and press ENTRY The GROUP NO REGISTRATION screen is displayed If the touch panel does not display an undefined group press to display the next screen 4 Press GROUP NAME The on screen keyboard is displayed 5 Enter the group name and press OK You can also use the digital keys on the control panel to enter numerals ...

Page 54: ...ntact manually see the following page P 56 Adding or removing contacts y To add contacts by searching for them by ID number see the following page P 56 Adding or removing contacts by searching by ID number y To add contacts by searching for them with a search string see the following page P 58 Adding or removing contacts by searching with a search string 8 The new group is created and it appears o...

Page 55: ... the following page P 8 Entering User Menu 2 Press the GROUP tab The group list is displayed 3 Press the group that you want to edit and press EDIT The GROUP NO EDIT screen is displayed y If the touch panel does not display the group that you want to edit press to display the next screen y The following two methods can be also used to find a group that you want to edit P 63 Searching for groups by...

Page 56: ... Press GROUP NAME to edit the group name y The on screen keyboard is displayed y If you do not need to edit the group name proceed to step 6 5 Enter the group name and press OK You can also use the digital keys on the control panel to enter numerals ...

Page 57: ...wing pages Adding or removing contacts by selecting each contact manually P 56 Adding or removing contacts Adding or removing contacts by searching for them by ID number P 56 Adding or removing contacts by searching by ID number Adding or removing contacts by searching for them with a search string P 58 Adding or removing contacts by searching with a search string The contacts that have been regis...

Page 58: ...and e mail address of a contact to from the group press the contact name y To add remove only the fax number of a contact to from the group press in the contact y To add remove only the e mail address of a contact to from the group press in the contact y Press or to display contacts on different pages y You can also clear all highlighted contacts by pressing ALL CLEAR Adding or removing contacts b...

Page 59: ...o add it to the group or press the highlighted contact to remove it from the group and then press OK to save the group y To add remove both the fax number and e mail address of a contact to from the group press the contact name y To add remove only the fax number of a contact to from the group press in the contact y To add remove only the e mail address of a contact to from the group press in the ...

Page 60: ...the corresponding button s for the desired search category y When you press each button excluding FAX NO the on screen keyboard will be displayed y When you press FAX NO the on screen keyboard for entering the fax number will be displayed 3 Enter the search string and press OK y On screen keyboard You can also use the digital keys on the control panel to enter numerals ...

Page 61: ...r in FAX NO You can also use the digital keys on the control panel to enter fax numbers Contacts that contain the search string for the specified items will be found 4 Specify the search string in the items that you require and press SEARCH The touch panel displays the found contacts Press CLEAR to clear the search strings you entered ...

Page 62: ...K to save the group y To add remove both the fax number and e mail address of a contact to from the group press the contact name y To add remove only the fax number of a contact to from the group press in the contact y To add remove only the e mail address of a contact to from the group press in the contact Press or to display the found contacts on different pages if one page is not enough to disp...

Page 63: ...eted from the group list the contacts still remain in the SINGLE tab However if the selected contact is deleted from the single list this is also the case in the GROUP tab 1 Press ADDRESS in the USER menu The ADDRESS BOOK screen is displayed To display the USER menu see the following page P 8 Entering User Menu 2 Press the GROUP tab The group list is displayed ...

Page 64: ...o delete and press DELETE The message Delete OK is displayed in the ATTENTION screen If the touch panel does not display the group that you want to delete press to display the next screen 4 Press YES to delete the group The selected group is deleted Press NO to cancel the deletion ...

Page 65: ... finding a group that you want to edit P 63 Searching for groups by ID number P 65 Searching for groups by group name Searching for groups by ID number 1 Press ADDRESS in the USER menu The ADDRESS BOOK screen is displayed To display the USER menu see the following page P 8 Entering User Menu 2 Press the GROUP tab The group list is displayed 3 Press KNOWN ID The KNOWN ID screen is displayed ...

Page 66: ... Number using the digital keys and press OK The touch panel displays the found group 5 Press the group and press EDIT to edit the group information or press DELETE to delete the group For instructions on editing groups see the following page P 53 Editing groups ...

Page 67: ...ching for groups by group name 1 Press ADDRESS in the USER menu The ADDRESS BOOK screen is displayed To display the USER menu see the following page P 8 Entering User Menu 2 Press the GROUP tab The group list is displayed 3 Press SEARCH The GROUP SEARCH screen is displayed ...

Page 68: ...UP NAME to specify the search string The on screen keyboard is displayed 5 Enter the search string and press OK You can also use the digital keys on the control panel to enter numerals Groups that contain the search string in the GROUP NAME box will be found ...

Page 69: ...ess Book 67 1 SETTING ITEMS USER 6 Press SEARCH The touch panel displays the found groups 7 Press the desired group and press OK to edit the group information For instructions on editing groups see the following page P 53 Editing groups ...

Page 70: ...bers of a group You can confirm the contacts that are registered in a group 1 Press ADDRESS in the USER menu The ADDRESS BOOK screen is displayed To display the USER menu see the following page P 8 Entering User Menu 2 Press the GROUP tab The group list is displayed ...

Page 71: ...k 69 1 SETTING ITEMS USER 3 Press CONTENTS of the group whose members you want to confirm The contacts registered in the group are displayed In the CONTENTS screen you will see all the fax numbers listed first and then all the e mail addresses ...

Page 72: ...figure the POP3 server refer to the TopAccess Guide Chapter 8 Administration Tab Page The equipment also automatically checks for new e mails on the POP3 server 1 Press CHECK E MAIL in the USER menu The equipment begins communicating with the POP3 server If a new e mail is on the POP3 server the equipment automatically prints the e mail data after retrieving them from the POP3 server To display th...

Page 73: ...etting BIP Printing Bluetooth PRINTING is available only when the Bluetooth Module optional is installed For instructions on how to set BIP printing refer to the GN 2010 GN 2020 Operator s Manual for Bluetooth Module Chapter 1 SETTING UP BLUETOOTH ...

Page 74: ...ocal Authentication feature is enabled 2 Change the password 1 Press OLD PASSWORD to enter the current password 2 Press NEW PASSWORD to enter the new password 3 Press RETYPE NEW PASSWORD to re enter the new password 4 Press OK to save the new password You will be returned to the USER menu screen y When you press each button OLD PASSWORD NEW PASSWORD and RETYPE NEW PASSWORD the on screen keyboard i...

Page 75: ... display languages 109 Updating your system 114 Creating or installing cloning files 117 Setting the panel calibration 124 Exporting logs 127 Job skip 129 Changing the keyboard layout 131 Setting Network Functions 134 Setting the TCP IP protocol IPv4 134 Setting the IPv6 protocol 139 Setting the IPX SPX protocol 148 Setting the NetWare settings 149 Setting the SMB protocol 151 Setting the AppleTal...

Page 76: ... check 187 Setting List Report 190 Printing Lists 195 Setting Printer e Filing Functions 196 Wireless Settings and Bluetooth Settings 199 Change User Password 200 IEEE 802 1X Authentication Setting 201 Setting IEEE802 1X authentication 201 Resetting the equipment settings back to the factory defaults 215 ...

Page 77: ...you press the ADMIN tab the ADMIN menu will be displayed Proceed to step 5 If you log into the MFP as a user who has no administrator privilege the ADMIN tab will be unavailable Setting role information allows you to give privileges to users For details of role information refer to the TopAccess Guide Chapter 7 User Management Tab Page 3 Press PASSWORD The on screen keyboard is displayed 4 Enter t...

Page 78: ...and Bluetooth Settings P 200 Change User Password P 201 IEEE 802 1X Authentication Setting P 215 Resetting the equipment settings back to the factory defaults y WIRELESS SETTING in the ADMIN menu is available only when the Wireless LAN Module optional is installed For details on WIRELESS SETTING refer to the GN 1060 Operator s Manual for Wireless LAN Module Chapter 1 SETTING UP WIRELESS NETWORK y ...

Page 79: ...age y P 80 Setting the notification y P 103 Setting the auto clear function y P 82 Changing the administrator password and resetting the service password y P 105 Managing the option licenses y P 85 Setting the date and time y P 109 Adding or removing the display languages y P 88 Setting the energy saver modes y P 114 Updating your system y P 93 Setting the calibration and registration display leve...

Page 80: ...EMS ADMIN 78 Setting General Functions 2 Press DEVICE INFORMATION For e STUDIO6550C Series e STUDIO4540C Series For e STUDIO456 Series e STUDIO306LP For e STUDIO856 Series The DEVICE INFORMATION screen is displayed ...

Page 81: ...VICE PHONE NUMBER the on screen keyboard is displayed Enter the value using the on screen keyboard and press OK to set the entry You can also use the digital keys on the control panel to enter numerals y When you press SERVICE PHONE NUMBER the following on screen keyboard for entering the fax number will be displayed Press Pause to enter in SERVICE PHONE NUMBER If you enter in them a three second ...

Page 82: ...you want to be notified about using the TopAccess web utility For instructions on how to specify events for notification refer to the TopAccess Guide Chapter 8 Administration Tab Page To enable this function there must be a SMTP server in your network In addition the settings to enable Internet communication on this equipment must be configured correctly 1 Press GENERAL in the ADMIN menu 1 2 The G...

Page 83: ...e mail addresses to which notification messages will be sent as required When you enable notification you must enter at least one e mail address y You can also use the digital keys on the control panel to enter numerals 5 Press ON for the e mail address to receive notification and press OK To disable notification for an e mail address press OFF ON is available after you enter an e mail address ...

Page 84: ...rvice password in case the service technician who is in charge of this equipment forgets it 1 Press GENERAL in the ADMIN menu 1 2 The GENERAL menu 1 2 is displayed To display the ADMIN menu see the following page P 75 Entering Admin Menu 2 Press PASSWORD SETUP The PASSWORD SETUP menu is displayed 3 Continue the operation that you require P 83 Changing the administrator password P 84 Resetting the ...

Page 85: ...dministrator password is displayed 2 Press OLD PASSWORD The on screen keyboard is displayed 3 Enter the current administrator password and press OK The input password appears as asterisks You can also use the digital keys on the control panel to enter numerals If the administrator password is being changed for the first time enter 123456 in the OLD PASSWORD box ...

Page 86: ...n keyboard is displayed Enter the value using the on screen keyboard and press OK to set the entry You can also use the digital keys on the control panel to enter numerals Specify the 6 to 64 digit administrator s password You can use alphanumerics and the following symbols _ Resetting the service password 1 Press RESET SERVICE PASSWORD The message Are you sure is displayed in the ATTENTION screen...

Page 87: ...ot be done manually for the date and time You can make settings for the SNTP service in the TopAccess administrator mode For details refer to the TopAccess Guide Chapter 8 Administration Tab Page 1 Press GENERAL in the ADMIN 1 2 menu The GENERAL menu 1 2 is displayed To display the ADMIN menu see the following page P 75 Entering Admin Menu 2 Press CLOCK The CLOCK menu is displayed 3 Continue the o...

Page 88: ...he DATE TIME screen is displayed 2 Highlight the section that you want to edit using the arrow buttons enter the number using the digital keys and press OK You will be returned to the CLOCK menu When you change either YEAR MONTH or DATE the days of week in the DAY section will be set automatically ...

Page 89: ... ADMIN Setting General Functions 87 2 SETTING ITEMS ADMIN Changing the date format 1 Press DATE FORMAT The DATE FORMAT screen is displayed 2 Press the desired date format button You will be returned to the CLOCK menu ...

Page 90: ...r a certain period of time y Sleep mode Super Sleep mode This function puts the equipment into the Sleep or Super Sleep mode if it is left inactive for a certain period of time In the Sleep or Super Sleep mode power to the unused sections of this equipment is shut off while this equipment is in the standby status Power consumption in the standby status becomes smallest in the Super Sleep mode In t...

Page 91: ...ss ENERGY SAVER The ENERGY SAVER menu is displayed 3 Continue the operation that you require P 89 Setting the weekly timer P 91 Setting the Auto Power Save mode P 91 Setting the Sleep or Super Sleep mode Setting the weekly timer 1 Press WEEKLY TIMER The TIMER screen is displayed ...

Page 92: ...ntrol panel y If you want to put the equipment into the Sleep or Super Sleep mode for an entire day enter the same time in both the ON and OFF boxes Example When you enter 0 00 in both the ON and OFF boxes for SUN the equipment automatically goes into the Sleep or Super Sleep mode at the OFF time specified for SAT The Sleep or Super Sleep mode is kept until the ON time specified for MON comes y If...

Page 93: ...SAVE screen is displayed 2 Press the desired period of time in minutes that this equipment should wait before the Auto Power Save mode is activated The Auto Power Save mode setting is completed and you will be returned to the previous screen Setting the Sleep or Super Sleep mode 1 Press SLEEP SUPER SLEEP The SLEEP SUPER SLEEP screen is displayed ...

Page 94: ... option any of the Wireless LAN Module Bluetooth Module and e BRIDGE ID Gate is installed The IPsec function optional is enabled IEEE 802 1X authentication is enabled IPv6 is enabled and the IPv6 address is not assigned manually POP3 client setting is enabled and under any of the following conditions 1 The scan rate is set to other than 0 minute 2 A POP3 server address is entered 3 An account name...

Page 95: ...ted by a user or administrator Each button CALIBRATION REGISTRATION appears under the USER menu or ADMIN menu according to this option 1 Press GENERAL in the Admin menu 1 2 The GENERAL menu 1 2 is displayed To display the ADMIN menu see the following page P 75 Entering Admin Menu 2 Press DISPLAY LEVEL The DISPLAY LEVEL screen is displayed 3 Press USER or ADMIN for each option and press OK The Disp...

Page 96: ...s dirty or any foreign objects are stuck to it calibration may not be performed properly Keep the glass clean y Never raise the original cover or the Reversing Automatic Document Feeder 2 or open the front cover while the calibration is in progress If this does happen calibration cannot be finished properly y Interrupt copying is not available during the calibration y If the color often deviates c...

Page 97: ...e operation that you require P 95 Setting the copy calibration P 97 Setting the print calibration y For the e STUDIO6550C Series 600dpi PRINT and 1200dpi PRINT are provided instead of PRINT y For the e STUDIO456 Series e STUDIO856 Series or e STUDIO306LP only COPY is displayed PRINT is not displayed Setting the copy calibration 1 Press COPY ...

Page 98: ...ut and the calibration guide illustration is displayed on the touch panel Proceed to the next step 3 Place the printed chart face down on the glass so that the two black rectangular marks are placed on the left side 4 Press the START button on the control panel The calibration begins Do not operate the equipment until the message Scanning and calibrating disappears If the chart is not properly pla...

Page 99: ...ton to calibrate for the 600 dpi print jobs y 1200dpi PRINT Press this button to calibrate for the 1200 dpi print jobs 2 Press DEFAULT to set the default calibration setting or CALIBRATION to adjust the calibration setting y When you press DEFAULT the system maintains the default calibration setting and returns to the previous screen y When you press CALIBRATION a chart is printed out and the cali...

Page 100: ...arks are placed on the left side 4 Press the START button on the control panel The calibration begins Do not operate the equipment until the message Scanning and calibrating disappears If the chart is not properly placed the message Set chart correctly is displayed on the touch panel In this case return to step 3 and realign the chart ...

Page 101: ...es The registration setting in the ADMIN menu can be performed only when an administrator has set the Registration Display Level to ADMIN P 93 Setting the calibration and registration display level 1 Press GENERAL in the Admin menu 1 2 The GENERAL menu 1 2 is displayed To display the ADMIN menu see the following page P 75 Entering Admin Menu 2 Press REGISTRATION The REGISTRATION screen is displaye...

Page 102: ...d This option is available only for the e STUDIO856 Series with the Hole Punch Unit optional installed 1 Press GENERAL in the Admin menu 1 2 The GENERAL menu is displayed To display the ADMIN menu see the following page P 75 Entering Admin Menu 2 Press OPTION The OPTION screen is displayed 3 Press ON to enable hole punching on sheets of tab paper and press OK ...

Page 103: ...play the ADMIN menu see the following page P 75 Entering Admin Menu 2 Press POP UP The POP UP screen is displayed 3 Press ENABLE or DISABLE for each option and press OK DRAWER SET When this option is enabled this equipment displays a message asking users to change the paper size or paper type setting every time they open and close the drawer PAPER MISFEED RECOVERY When this option is enabled this ...

Page 104: ...ge at the bottom of the touch panel to notify you of the occurrence of specified events such as when paper has run out and toner is low 1 Press GENERAL in the Admin menu 1 2 The GENERAL menu 1 2 is displayed To display the ADMIN menu see the following page P 75 Entering Admin Menu 2 Press STATUS MESSAGE The STATUS MESSAGE screen is displayed ...

Page 105: ...LEFT DRAWER LCF PAPER EMPTY MESSAGE When you select ON Paper Empty will be displayed at the lower left of the screen if the left tray of the Tandem Large Capacity Feeder is out of paper The status message LEFT DRAWER LCF PAPER EMPTY MESSAGE applies only to e STUDIO6550C Series with the Tandem Large Capacity Feeder installed Setting the auto clear function This function sets how long the machine wa...

Page 106: ...he button that indicates the desired time in seconds y The Auto Clear function has been set to the selected time y If you want to disable the Auto Clear function press NO LIMIT When NO LIMIT is selected the screen will not be cleared in all mode operations including the USER FUNCTION JOB STATUS and TEMPLATE screens ...

Page 107: ...you to install these options on the equipment if necessary For installation be sure to follow the service technician s instructions 1 Press GENERAL in the ADMIN menu 1 2 The GENERAL menu 1 2 is displayed To display the ADMIN menu see the following page P 75 Entering Admin Menu 2 Press LICENSE MANAGEMENT The LICENSE MANAGEMENT screen is displayed and you can view the options already installed on th...

Page 108: ...uctions Viewing product information 1 Select the option for which you want to confirm product information and press DETAILS The LICENSE DETAILS screen is displayed 2 After you confirm product information press CLOSE You will be returned to the LICENSE MANAGEMENT screen The following information is displayed y Product name Option name y License ID License ID y Date The date and time of when the opt...

Page 109: ...creen is displayed 2 Connect your USB storage device to the USB port on the equipment The SELECT A FILE screen is displayed For the location of the USB port on the equipment refer to the Quick Start Guide Chapter 1 PREPARATIONS 3 Select the option that you want to install and press INSTALL The installation confirmation screen is displayed ...

Page 110: ...een installed is displayed in the LICENSE MANAGEMENT screen If the installation fails the message It failed in the installation Do you retry will be displayed in the CAUTION screen In this case press YES to perform the installation again 6 Disconnect the USB storage device from the USB port on the equipment After the installation is complete it is necessary to reboot the equipment When the message...

Page 111: ...l to a different one y The following language packs are initially installed on the equipment y For information about languages which can be newly added contact your service technician 1 Press GENERAL in the ADMIN menu 1 2 The GENERAL menu 1 2 is displayed To display the ADMIN menu see the following page P 75 Entering Admin Menu 2 Press on the GENERAL menu 1 2 screen The GENERAL menu 2 2 is display...

Page 112: ...operation that you require P 110 Adding the language P 112 Removing the language P 113 Setting the default language When adding a language store the desired language pack in the root directory of your USB storage device in advance Adding the language 1 Press INSTALL The LOCALIZATION PACK INSTALLATION screen is displayed ...

Page 113: ...tion of the USB port on the equipment refer to the Quick Start Guide Chapter 1 PREPARATIONS 3 Select the language pack that you want to install and press INSTALL The installation confirmation screen is displayed 4 Press YES The installation begins Do not disconnect the USB storage device until the data transfer is complete Removing the device while data are being transferred could destroy them or ...

Page 114: ... this case press CLOSE and perform the installation again 6 Disconnect the USB storage device from the USB port on the equipment Removing the language 1 Select the language pack that you want to remove and press DELETE The deletion confirmation screen is displayed The language packs for English US English UK and the default language cannot be removed 2 Press YES When the language pack is removed y...

Page 115: ...TING ITEMS ADMIN Setting the default language 1 Select the language to be used as the default and press SET DEFAULT The mark is displayed beside the selected default language 2 Press OK The setting is completed and you will be returned to the previous screen ...

Page 116: ...ng the operation store the updating configuration files in the root directory of your USB storage device in advance 1 Press GENERAL in the ADMIN menu 1 2 The GENERAL menu 1 2 is displayed To display the ADMIN menu see the following page P 75 Entering Admin Menu 2 Press on the GENERAL menu 1 2 screen The GENERAL menu 2 2 is displayed 3 Press SYSTEM UPDATES The SYSTEM UPDATES screen is displayed and...

Page 117: ...dia 5 Connect your USB storage device in which the files for updating the system are stored to the USB port on the equipment and OK The USB LIST screen is displayed For the location of the USB port on the equipment refer to the Quick Start Guide Chapter 1 PREPARATIONS 6 Select the file type and press OK The SYSTEM UPDATES screen is displayed ...

Page 118: ...the equipment y When you press YES in the above screen while jobs are being processed the message Process cannot be performed while Job is processing or Admin function is in progress will be displayed in the CAUTION screen In this case press CLOSE and wait until processing is complete and then perform the installation again 9 When the installation is complete disconnect the USB storage device from...

Page 119: ...or multiple equipment The duplicate files are compatible with the same series of the TOSHIBA MFP not with other series For example the duplicate files created in the e STUDIO4540C can be installed on other e STUDIO4540C Series not on the e STUDIO6550C Series For details of the cloning function contact your service representative 1 Press GENERAL in the ADMIN menu 1 2 The GENERAL menu 1 2 is display...

Page 120: ... operation that you require P 118 Installing the cloning data P 122 Creating cloning files When installing the cloning data store the corresponding files in the root directory of your USB storage device in advance Installing the cloning data 1 Press INSTALL CLONE DATA The CLONE DATA INSTALLATION screen is displayed ...

Page 121: ...K The SELECT A FILE screen is displayed For the location of the USB port on the equipment refer to the Quick Start Guide Chapter 1 PREPARATIONS 3 Select the file that you want to install and press INSTALL The OPEN CLONE FILE screen is displayed You can choose only one file in one operation 4 Confirm the file name and file contents and press INSTALL The PASSWORD REQUEST screen is displayed ...

Page 122: ...n keyboard is displayed 6 Enter the password and press OK You will be returned to the PASSWORD REQUEST screen The input password appears as asterisks You can also use the digital keys on the control panel to enter numerals 7 Press OK The installation confirmation screen is displayed ...

Page 123: ...sconnect the USB storage device until the data transfer is complete Removing the device while data are being transferred could destroy them or cause a malfunction of the equipment 9 When the installation is complete disconnect the USB storage device from the USB port on the equipment and press OK to reboot the equipment ...

Page 124: ...cate press the data category button s to clear the highlighting y Press DETAILS to confirm which data are duplicated Data category Data to be duplicated Security Secure Erase Authentication Default Setting General Copy Scan Fax Internet Fax Fax Internet Fax Received Forward Email Save as File Printer Notification Log Settings EWB Settings User Management User Group Role Quota Department Code My Me...

Page 125: ...numerals Do not disconnect the USB storage device until the data transfer is complete Removing the device while data are being transferred could destroy them or cause a malfunction of the equipment 4 When the creating of the cloning files is complete press OK You will be returned to the CLONING screen y When creating the cloning files fails the message The File Save Failed will be displayed in the...

Page 126: ...ction allows you to adjust the position of each button 1 Press GENERAL in the ADMIN menu 1 2 The GENERAL menu 1 2 is displayed To display the ADMIN menu see the following page P 75 Entering Admin Menu 2 Press on the GENERAL menu 1 2 screen The GENERAL menu 2 2 is displayed 3 Press PANEL CALIBRATION The panel calibration operation screen 1 is displayed ...

Page 127: ...h panel The panel calibration operation screen 2 is displayed 5 Touch the center of the mark with a stylus referring to the message displayed on the touch panel The panel calibration operation screen 3 is displayed 6 Touch the center of the mark with a stylus referring to the message displayed on the touch panel The panel calibration operation screen 4 is displayed ...

Page 128: ...ted the GENERAL menu 2 2 will be displayed While the panel calibration operation is being performed no other operations on the touch panel can be performed If you open the front cover of the equipment during the panel calibration operation and instructions to replace toner cartridges are displayed close the front cover and complete the panel calibration operation and then replace toner cartridges ...

Page 129: ...een 1 Press GENERAL in the ADMIN menu 1 2 The GENERAL menu 1 2 is displayed To display the ADMIN menu see the following page P 75 Entering Admin Menu 2 Press on the GENERAL menu 1 2 screen The GENERAL menu 2 2 is displayed 3 Press EXPORT LOGS The EXPORT LOGS screen is displayed 4 Connect your USB storage device to the USB port on the equipment For the location of the USB port on the equipment refe...

Page 130: ...Press SAVE to begin exporting You can choose only one log type in one operation Do not disconnect the USB storage device until the data transfer is complete Removing the device while data are being transferred could destroy them or cause a malfunction of the equipment 6 When exporting the log data is complete press OK 7 Disconnect the USB storage device from the USB port on the equipment ...

Page 131: ...ob is processed For instructions on how to resolve the cause of a skipped job refer to the Copying Guide Chapter 7 CONFIRMING JOB STATUS and Printing Guide Chapter 5 MANAGING PRINT JOBS FROM THE CONTROL PANEL 1 Press GENERAL in the ADMIN menu 1 2 The GENERAL menu 1 2 is displayed To display the ADMIN menu see the following page P 75 Entering Admin Menu 2 Press on the GENERAL menu 1 2 screen The GE...

Page 132: ...TING ITEMS ADMIN 130 Setting General Functions 4 Press ON to enable the Job Skip function and press OK to complete the setting When disabling the Job Skip functions press OFF then OK to complete the setting ...

Page 133: ...he layout of the on screen keyboard to a different one 1 Press GENERAL in the ADMIN menu 1 2 The GENERAL menu 1 2 is displayed To display the ADMIN menu see the following page P 75 Entering Admin Menu 2 Press on the GENERAL menu 1 2 screen The GENERAL menu 2 2 is displayed 3 Press KEYBOARD LAYOUT The KEYBOARD LAYOUT screen is displayed ...

Page 134: ...l Functions 4 Select the desired keyboard layout and press OK y You will be returned to the GENERAL menu 2 2 y The keyboard layout is changed as follows when QWERTY has been selected when QWERTZ has been selected when AZERTY has been selected ...

Page 135: ...except Caps Lock from the USB keyboard instead of the on screen keyboard When using a USB keyboard be sure the keyboard layout setting in the ADMIN menu is suitable with the connected keyboard P 131 Changing the keyboard layout The supported keyboards are as follows y 101 keyboard QWERTY layout y 102 105 keyboard QWERTZ layout y 102 105 keyboard AZERTY layout There is no guarantee that all keyboar...

Page 136: ...er address POP3 server address and SMTP server address from the DHCP server if the network supports the DHCP If the network does not support the DHCP this equipment will assign the appropriate IP address using the auto IP addressing However the auto IP addressing may not work properly when the router is placed in the network y When you assign the TCP IP using only the DHCP server If your local are...

Page 137: ...K menu is displayed To display the ADMIN menu see the following page P 75 Entering Admin Menu 2 Press IPv4 The IPv4 screen is displayed 3 Continue the operation that you require P 136 Setting the TCP IP for auto IP and DHCP server P 136 Setting the TCP IP for DHCP server only P 137 Setting the TCP IP for static IP address ...

Page 138: ...tinue to another network setting if required then press APPLY NOW NETWORK INITIALIZING is displayed at the lower left of the screen and this equipment starts initializing the network interface card to apply the changes This message disappears after it is finished Setting the TCP IP for DHCP server only 1 Press NO AUTO IP in the ADDRESS MODE option and press OK You will be returned to the NETWORK m...

Page 139: ...tializing the network interface card to apply the changes This message disappears after it is finished Setting the TCP IP for static IP address 1 Press STATIC in the ADDRESS MODE option 2 Specify the following items as required and complete the setting 1 Press IP ADDRESS and enter the IP address of this device using the digital keys 2 Enter the subnet mask and default gateway as required 3 Press O...

Page 140: ...nue to another network setting if required then press APPLY NOW NETWORK INITIALIZING is displayed at the lower left of the screen and this equipment starts initializing the network interface card to apply the changes This message disappears after it is finished ...

Page 141: ... mode This equipment can obtain multiple IPv6 addresses from the DHCPv6 server and routers automatically In this mode up to 9 IPv6 addresses can be registered on this equipment P 142 Setting the IPv6 protocol automatically in a stateless network environment Up to 7 IPv6 addresses can be obtained from routers One IPv6 address can be obtained from the DHCPv6 server One link local address is also gen...

Page 142: ...ble the IPV6 protocol LLMNR Press ENABLE to enable the LLMNR Linklocal Multicast Name Resolution protocol or DISABLE to disable the LLMNR protocol ADDRESS MODE Select MANUAL Link Local Address The unique address used for the IPv6 is displayed y The link local address cannot be connected to another routed IPv6 network y ENABLE and DISABLE for the LLMNR protocol are available when you select ENABLE ...

Page 143: ...Press this button to assign the default gateway When you press IP Address PREFIX or GATEWAY the on screen keyboard is displayed Enter the value using the on screen keyboard and press OK to set the entry You can also use the digital keys on the control panel to enter numerals 5 Confirm the settings and press OK You will be returned to the NETWORK menu 6 Continue to another network setting if requir...

Page 144: ...owing items as required and press IPv6 PROTOCOL Press ENABLE to enable the IPv6 protocol or DISABLE to disable the IPV6 protocol LLMNR Press ENABLE to enable the LLMNR Linklocal Multicast Name Resolution protocol or DISABLE to disable the LLMNR protocol ADDRESS MODE Select STATELESS Link Local Address The unique address used for the IPv6 is displayed y The link local address cannot be connected to...

Page 145: ...ualified Domain Name or DISABLE not to use it for setting FQDN FQDN Update Method Press CLIENT to update DNS from the equipment or SERVER to update DNS from the DHCPv6 server When you select ENABLE for the ENABLE DHCP IP Address option ENABLE is automatically set for the ENABLE DHCP OPTIONS option 5 Confirm the settings and press IPv6 addresses obtained from routers are displayed Up to 7 IPv6 addr...

Page 146: ...ntinue to another network setting if required then press APPLY NOW NETWORK INITIALIZING is displayed at the lower left of the screen and this equipment starts initializing the network interface card to apply the changes This message disappears after it is finished If Duplicate Address Detection DAD detects duplicate addresses the message IPv6 ADDRESS CONFLICT is displayed on the touch panel ...

Page 147: ...fy the following items as required and press IPv6 PROTOCOL Press ENABLE to enable the IPv6 protocol or DISABLE to disable the IPV6 protocol LLMNR Press ENABLE to enable the LLMNR Linklocal Multicast Name Resolution protocol or DISABLE to disable the LLMNR protocol ADDRESS MODE Select STATEFUL Link Local Address The unique address used for the IPv6 is displayed y The link local address cannot be co...

Page 148: ...for this equipment which is issued from the DHCPv6 server is used on this equipment Press ENABLE to use the information or DISABLE not to use it FQDN Option Press ENABLE to use DNS for setting FQDN Fully Qualified Domain Name or DISABLE not to use it for setting FQDN FQDN Update Method Press CLIENT to update DNS from the equipment or SERVER to update DNS from the DHCPv6 server Either the ENABLE DH...

Page 149: ...APPLY NOW NETWORK INITIALIZING is displayed at the lower left of the screen and this equipment starts initializing the network interface card to apply the changes This message disappears after it is finished If Duplicate Address Detection DAD detects duplicate addresses the message IPv6 ADDRESS CONFLICT is displayed on the touch panel ...

Page 150: ...NETWORK menu is displayed To display the ADMIN menu see the following page P 75 Entering Admin Menu 2 Press IPX SPX The IPX SPX screen is displayed 3 Specify the following items as required and press OK ENABLE IPX SPX Press ENABLE to enable the IPX SPX protocol or DISABLE to disable the IPX SPX protocol FRAME TYPE Press AUTO to automatically detect the appropriate frame type or press another frame...

Page 151: ...interface card to apply the changes This message disappears after it is finished Setting the NetWare settings You can set the NetWare network mode and the NetWare configuration to be connected This option must be set when you use the NetWare file server for Novell printing 1 Press NETWORK in the ADMIN menu 1 2 The NETWORK menu is displayed To display the ADMIN menu see the following page P 75 Ente...

Page 152: ...ess this button to enter the NDS tree This must be entered when you connect the NetWare file server in the NDS mode FILE SERVER NAME Press this button to enter the NetWare file server name It is recommended that this be entered when you connect the NetWare file server in bindery mode y When you press CONTEXT TREE and FILE SERVER NAME the on screen keyboard is displayed Enter the value using the on...

Page 153: ...etwork uses the WINS server to allow SMB communications across segments you must specify the WINS server address so that this equipment will be visible from the different segments This must be enabled for SMB printing Save as file to the network folder using SMB and sharing the FILE_SHARE folder that is the local folder of this equipment in the network 1 Press NETWORK in the ADMIN menu 1 2 The NET...

Page 154: ...ARY Press this button and enter the IP address of the secondary WINS server using the digital keys if required When you press NetBIOS NAME the on screen keyboard is displayed Enter the value using the on screen keyboard and press OK to set the entry You can also use the digital keys on the control panel to enter numerals y When you select DISABLE for the SMB PROTOCOL option or FILE SHARE for the R...

Page 155: ...alizing the network interface card to apply the changes This message disappears after it is finished Setting the AppleTalk protocol The AppleTalk protocol must be enabled and properly configured to enable AppleTalk printing with a Macintosh computer 1 Press NETWORK in the ADMIN menu 1 2 The NETWORK menu is displayed To display the ADMIN menu see the following page P 75 Entering Admin Menu 2 Press ...

Page 156: ...twork has not been configured with a zone you do not have to enter the zone name When you press DEVICE NAME and DESIRED ZONE the on screen keyboard is displayed Enter the value using the on screen keyboard and press OK to set the entry You can also use the digital keys on the control panel to enter numerals 4 Continue to another network setting if required then press APPLY NOW NETWORK INITIALIZING...

Page 157: ... enable or disable the HTTP network server service that provides the web based utility on this equipment such as TopAccess and the e Filing web utility 1 Press NETWORK in the ADMIN menu 1 2 The NETWORK menu is displayed To display the ADMIN menu see the following page P 75 Entering Admin Menu 2 Press HTTP The HTTP screen is displayed ...

Page 158: ...ort number to be used for HTTP access from the other client It is recommended that you use the default port number 80 if you are not sure about changing this port number SECONDARY PORT NUMBER Press this button to enter the secondary port number to be used to access TopAccess and the e Filing web utility It is recommended that you use the default port number 8080 if you are not sure about changing ...

Page 159: ... Setting the Ethernet speed This function allows you to specify the Ethernet speed 1 Press NETWORK in the ADMIN menu 1 2 The NETWORK menu is displayed To display the ADMIN menu see the following page P 75 Entering Admin Menu 2 Press ETHERNET The ETHERNET screen is displayed ...

Page 160: ...stable power OFF the equipment and then power it back ON For e STUDIO456 Series e STUDIO856 Series e STUDIO306LP y When you select a specific Ethernet speed you must select the same Ethernet speed as set in the connected network If you do not know the Ethernet speed that must be used select AUTO 100MB or AUTO 1000MB y This equipment does not enter the Super Sleep mode even if ENABLE is selected in...

Page 161: ...s and Scan to E mail jobs In this setting menu you can also select whether to use the IP MAC address filtering functions If the LDAP network service is enabled you can register the LDAP directory service and then this equipment can search for contacts in the LDAP server To add the LDAP directory service you must operate using TopAccess For more information about registering the directory service r...

Page 162: ...G Press ENABLE to enable the IP filtering function or DISABLE to disable it ENABLE MAC ADDRESS FILTERING Press ENABLE to enable the MAC address filtering function or DISABLE to disable it 4 Continue to another network setting if required then press APPLY NOW NETWORK INITIALIZING is displayed at the lower left of the screen and this equipment starts initializing the network interface card to apply ...

Page 163: ...rently applied y Enabling Disabling IPsec communication y Flushing IPsec session Settings required for IPsec such as entry of IPsec policies can be performed using TopAccess For details refer to the TopAccess Guide Chapter 8 Administration Tab Page IPsec is available only when the IPsec Enabler optional is adopted 1 Press NETWORK in the ADMIN menu 1 2 The NETWORK menu is displayed To display the A...

Page 164: ...anually clear flush the current IPsec session for starting a new session FACTORY DEFAULT Press this button to reset the IPsec settings back to the factory defaults When you press FACTORY DEFAULT a message asking you to perform the operation is displayed 4 Continue to another network setting if required then press APPLY NOW NETWORK INITIALIZING is displayed at the lower left of the screen and this ...

Page 165: ...eck the connection status between this equipment and the servers on the network You can also use the traceroute function to view and check the network path of the desired server 1 Press NETWORK in the ADMIN menu 1 2 The NETWORK menu is displayed To display the ADMIN menu see the following page P 75 Entering Admin Menu 2 Press NETWORK CHECK The NETWORK CHECK screen is displayed ...

Page 166: ...the ping function is performed the following screen will be displayed When the traceroute function is performed the following screen will be displayed When the ping traceroute command can reach a server the IP address is displayed for the check result for the server If the command cannot reach it for some reason the host name is displayed instead of the IP address ...

Page 167: ...DAP server 5 Remote server 1 Remote server 2 To designate the desired server manually Enter the server name IPv4 address or IPv6 address manually When you press the Manual Input column the on screen keyboard is displayed Enter the value using the on screen keyboard and press OK to set the entry You can also use the digital keys on the control panel to enter numerals When you enter a WINS name for ...

Page 168: ...t initially applies to copy settings when originals are placed in the Automatic Document Feeder y OFF When this button is selected the initial setting of the 2 Sided mode will be 1 1 SIMPLEX when originals are placed in the Automatic Document Feeder y 1 2 DUPLEX When this button is selected the initial setting of the 2 Sided mode will be 1 2 DUPLEX when originals are placed in the Automatic Docume...

Page 169: ...s being fed is empty Paper feeding when the drawer is out of paper during copying is as follows This is an example when the drawer for feeding paper is automatically changed while data is being copied on A4 size paper SUSPEND PRINTING IF STAPLER EMPTY When the stapler is empty during stapling in other than the saddle stitch mode you can select whether to stop printing or not Selecting ON stops the...

Page 170: ... continue printing when the one specified becomes full When OFF is selected the equipment will stop printing WASTE HOLE PUNCH TRAY FULL Selecting ON for this function allows the equipment to continue printing without hole punches even when the punch dust box in the Hole Punch Unit optional becomes full When OFF is selected the equipment will stop printing ORIGINAL OUTSIDE ERASE Selecting ON enable...

Page 171: ...for received Internet Fax originals that are to be printed Two print settings are available discard print and reduction print Discard Print ON OFF y ON default setting When originals are up to 10 mm larger than the printing area the area of the originals that exceeds the paper printing area is discarded y OFF The received original is printed on two sheets of paper if its length exceeds the paper p...

Page 172: ...2 SETTING ITEMS ADMIN 170 Setting Fax Functions 3 Press ON or OFF for each item as required and press OK The registered items can be confirmed in FUNCTION LIST P 253 FUNCTION LIST Administrator ...

Page 173: ... 2 The MAINTENANCE screen is displayed To display the ADMIN menu see the following page P 75 Entering Admin Menu 2 Enable the storage maintenance function and complete the setting 1 Press ON 2 Using the digital keys enter the number of days that the system will preserve files before deleting them You can enter 1 to 99 days To correct the value press the CLEAR button on the control panel to delete ...

Page 174: ...ge properties of e mail documents that will be sent by the Scan to E mail operation FROM ADDRESS FROM NAME SUBJECT BODY y Scan to E mail Fragmentation You can send a Scan to E mail job split into the fragment size specified This option can reduce transmission errors caused by network traffic problems y E mail Body String Transmission You can specify whether the body string will be transmitted or n...

Page 175: ...nt size from the drop down list Press NONE to disable the fragmentation BODY STRING TRANSMISSION Press ENABLE to enable the body string transmission or DISABLE to disable the body string transmission To enable Scan to E mail you must enter an e mail address in the FROM ADDRESS box When you press each button FROM ADDRESS FROM NAME and BODY the on screen keyboard is displayed Enter the value using t...

Page 176: ...2 SETTING ITEMS ADMIN 174 Setting E mail Functions panel to enter numerals ...

Page 177: ...wing message properties of Internet Faxes that will be sent by Internet Fax transmission FROM ADDRESS FROM NAME BODY y Internet Fax Fragmentation You can send the Internet Fax job split into the fragment size specified This option can reduce transmission errors caused by network traffic problems y Internet Fax Body String Transmission You can specify whether the body string will be transmitted or ...

Page 178: ...ect the desired fragment size from the drop down list Press NONE to disable the fragmentation BODY STRING TRANSMISSION Press ENABLE to enable the body string transmission or DISABLE to disable the body string transmission To enable Internet Fax you must enter an e mail address to the FROM ADDRESS box When you press each button FROM ADDRESS FROM NAME and BODY the on screen keyboard is displayed Ent...

Page 179: ...DF y P 187 Performing the integrity check Managing certificates This menu allows you to import device certificates and CA certificates and also export device certificates 1 Press SECURITY in the ADMIN menu 1 2 The SECURITY menu is displayed To display the ADMIN menu see the following page P 75 Entering Admin Menu 2 Press CERTIFICATE MANAGEMENT The CERTIFICATE MANAGEMENT screen is displayed ...

Page 180: ...icate P 183 Exporting the device certificate When importing certificates into the equipment store the files that you want to import in the root directory of your USB storage device in advance Importing the device certificate 1 Press IMPORT The IMPORT CERTIFICATE screen is displayed 2 Press DEVICE CERTIFICATE A message appears prompting you to insert the USB media ...

Page 181: ...EPARATIONS 4 Select the certificate that you want to import and press OK y When the file extension is pfx or p12 the PASSWORD REQUIRED screen will be displayed Proceed to the next step y When the file extension is any other than above importing the certificate will begin Proceed to step 8 Do not disconnect the USB storage device until the data transfer is complete Removing the device while data ar...

Page 182: ...the PASSWORD REQUIRED screen 7 Press OK Importing the certificate begins Do not disconnect the USB storage device until the data transfer is complete Removing the device while data are being transferred could destroy them or cause a malfunction of the equipment 8 When importing the certificate is complete press OK You will be returned to the SECURITY screen 9 Disconnect the USB storage device from...

Page 183: ...EMS ADMIN Importing the CA certificate 1 Press IMPORT The IMPORT CERTIFICATE screen is displayed 2 Press CA CERTIFICATE The CA CERTIFICATE screen is displayed 3 Select the encoding method for the CA certificate A message appears prompting you to insert the USB media ...

Page 184: ...rt Guide Chapter 1 PREPARATIONS 5 Select the certificate that you want to import and press OK Importing the certificate begins Do not disconnect the USB storage device until the data transfer is complete Removing the device while data are being transferred could destroy them or cause a malfunction of the equipment 6 When importing the certificate is complete press OK You will be returned to the SE...

Page 185: ... USB storage device to the USB port on the equipment and press OK The EXPORT CERTIFICATE screen is displayed For the location of the USB port on the equipment refer to the Quick Start Guide Chapter 1 PREPARATIONS 3 Press DEVICE CERTIFICATE Exporting the certificate begins Do not disconnect the USB storage device until the data transfer is complete Removing the device while data are being transferr...

Page 186: ...ITEMS ADMIN 184 Setting Security Functions 4 When exporting the certificate is complete press OK You will be returned to the SECURITY screen 5 Disconnect the USB storage device from the USB port on the equipment ...

Page 187: ...this equipment is generated as a secure PDF file You can also configure whether or not to use the forced encryption mode This setting is applied to operations for Scan to File or USB and Scan to E mail 1 Press SECURITY in the ADMIN menu The SECURITY screen is displayed To display the ADMIN menu see the following page P 75 Entering Admin Menu 2 Press SECURE PDF The SECURE PDF screen is displayed ...

Page 188: ...ecure PDF AUTHORITY Select the authority for a secure PDF file y PRINT Printing is allowed y CHANGE Changing the document is allowed y EXTRACT Content Copying or Extraction is allowed y ACCESSIBILITY Content Extraction for Accessibility is allowed When you press each button USER PASSWORD and MASTER PASSWORD the on screen keyboard is displayed Enter a value using the keyboard and digital keys and p...

Page 189: ... data to which the security execution code refers y FULL Selecting FULL checks all execution codes and the data to which the security execution code refers 1 Press SECURITY in the ADMIN menu 1 2 The SECURITY menu is displayed To display the ADMIN menu see the following page P 75 Entering Admin Menu 2 Press INTEGRITY CHECK The INTEGRITY CHECK screen is displayed 3 Continue the operation that you re...

Page 190: ...heck y When you press OK in the above screen while jobs are being processed the message Process cannot be performed while Job is processing or Admin function is in progress will be displayed in the CAUTION screen In this case press CLOSE and wait until processing is complete and then perform the operation again y Periodically perform the integrity check If an error such as illegally modified data ...

Page 191: ...plete the integrity check y When you press OK in the above screen while jobs are being processed the message Process cannot be performed while Job is processing or Admin function is in progress will be displayed in the CAUTION screen In this case press CLOSE and wait until processing is complete and then perform the operation again y If an error such as illegally modified data is detected the serv...

Page 192: ... a report after every transmission Reports can be printed automatically only This function allows you to select the conditions for printing communication reports for each transmission type separately y Reception List The reception list allows you to print a reception list after receiving a document to a mailbox on this equipment This function allows you to enable or disable printing a reception li...

Page 193: ...yed 2 Specify the following items as required and press OK AUTO Press ON to enable printing the transmission and reception journals automatically When you enable this option the transmission and reception journals will be printed when specified numbers of transmissions are completed TX JOURNAL Press the number button to specify the number of transmissions that will be printed in a transmission jou...

Page 194: ...utton to print a communication report for every transmission ON ERROR Press this button to print a communication report only when an error occurs The DIRECT TX and POLLING settings are available only when the FAX Unit optional is installed When you press ALWAYS or ON ERROR for MEMORY TX or MULTI TX the Print 1st page image message is displayed Press YES to print the communication report with the f...

Page 195: ...ION RELAY STATION and RELAY DESTINATION settings are available only when the FAX Unit optional is installed When you press ALWAYS or ON ERROR for each transmission type the Print 1st page image message is displayed Press YES to print the communication report with the first page image or press NO to print the communication report without the page image ...

Page 196: ...d for each transmission and press OK RELAY STATION Select ON to print the reception list when receiving a relay transmission from an originator LOCAL Select ON to print the reception list when reserving a document to a mailbox within the machine locally REMOTE Select ON to print the reception list when receiving a document to a mailbox within the machine remotely from another facsimile ...

Page 197: ...For examples of each list format see the following page P 246 List Print Format 1 Press LIST REPORT in the ADMIN menu 1 2 The LIST REPORT screen is displayed To display the ADMIN menu see the following page P 75 Entering Admin Menu 2 Press LIST The LIST screen is displayed 3 Press the button for the list that you want to print The selected list is printed ...

Page 198: ...ons This menu allows you to make settings for the printer and e Filing functions that will apply to the print jobs or e Filing jobs 1 Press PRINTER e FILING in the ADMIN menu 1 2 The PRINTER E FILING screen is displayed To display the ADMIN menu see the following page P 75 Entering Admin Menu ...

Page 199: ...n A4 size paper SUSPEND PRINTING IF STAPLER EMPTY When the stapler is empty during stapling in other than the saddle stitch mode you can select whether to stop printing or not Selecting ON stops the job with stapling while selecting OFF continues the job without stapling If the stapler is empty in the saddle stitch mode printing stops ENFORCEMENT CONTINUE ILLEGAL PAPER When paper whose size or typ...

Page 200: ...t optional becomes full When OFF is selected the equipment will stop printing in that case AUTO RELEASE PRIVATE HOLD PRINT Selecting ON for this function allows the equipment to automatically print Private Print jobs and Hold Print jobs when a user who sent those jobs logs into the equipment When OFF is selected operations on the touch panel are required to print them For details on Private Print ...

Page 201: ...ed For instructions on how to operate WIRELESS SETTING refer to the GN 1060 Operator s Manual for Wireless LAN Module Chapter 1 SETTING UP WIRELESS NETWORK There is also Bluetooth SETTINGS in the ADMIN menu This button will be available only when the Bluetooth Module optional is installed For instructions on how to operate Bluetooth SETTINGS refer to the GN 2010 GN 2020 Operator s Manual for Bluet...

Page 202: ... from TopAccess administrator mode For details refer to the TopAccess Guide Chapter 8 Administration Tab Page 2 Set a new password 1 Press USER NAME to enter the user name for which the password is to be changed 2 Press NEW PASSWORD to enter the new password 3 Press RETYPE NEW PASSWORD to enter the new password again 4 Press OK The password is now changed y When you press each button USER NAME NEW...

Page 203: ...ed for each authentication method using TopAccess to enable IEEE 802 1X authentication For instructions on how to install certificates refer to the TopAccess Guide Chapter 8 Administration Tab Page The settings for IEEE 802 1X authentication depend on the authentication method you select Setting IEEE802 1X authentication 1 Press 802 1X SETTINGS on the ADMIN menu 1 2 The WIRED 802 1X SETTINGS scree...

Page 204: ...ess this button to reset the IEEE802 1X authentication settings back to the factory defaults CHECK SETTINGS is available when you enable IEEE802 1X authentication When changing IEEE802 1X authentication from ENABLE to DISABLE press Next and on the Confirm the following settings screen that appears press APPLY NOW to complete the setting 3 Continue the operation that you require P 203 Setting EAP M...

Page 205: ... authentication password RETYPE PASSWORD Press this button to re enter the authentication password When you press the above buttons the on screen keyboard is displayed Enter the value using the on screen keyboard and press OK to set the entry You can also use the digital keys on the control panel to enter numerals 3 Confirm the settings and press APPLY NOW NETWORK INITIALIZING is displayed at the ...

Page 206: ...ssword RETYPE PASSWORD Press this button to re enter the authentication password When you press the above buttons the on screen keyboard is displayed Enter the value using the on screen keyboard and press OK to set the entry You can also use the digital keys on the control panel to enter numerals 3 Confirm the settings and press APPLY NOW NETWORK INITIALIZING is displayed at the lower left of the ...

Page 207: ...een is displayed 2 Specify the following items as required and press Next EAP USER NAME Press this button to enter the EAP User name Use Username from Common Name in the User Certificate Press ENABLE to use a common name in the user certificate as the EAP User name When you enable the Use Username from Common Name in the User Certificate option any user name cannot be manually entered to the EAP U...

Page 208: ...on Setting 3 Confirm the settings and press APPLY NOW NETWORK INITIALIZING is displayed at the lower left of the screen and this equipment starts initializing the network interface card to apply the changes This message disappears after it is finished ...

Page 209: ...tication are performed For instructions on how to install the certificate refer to the TopAccess Guide Chapter 8 Administration Tab Page y PEAP is not available for Windows Server 2008 1 Select PEAP and press Next The WIRED 802 1X SETTINGS PEAP screen is displayed 2 Select EAP MSCHAPv2 for the inner authentication method and press Next The WIRED 802 1X SETTINGS EAP MSCHAPv2 screen is displayed ...

Page 210: ...r the authentication password When you press the above buttons the on screen keyboard is displayed Enter the value using the on screen keyboard and press OK to set the entry You can also use the digital keys on the control panel to enter numerals 4 Confirm the settings and press APPLY NOW NETWORK INITIALIZING is displayed at the lower left of the screen and this equipment starts initializing the n...

Page 211: ...tion Tab Page 1 Select EAP TTLS and press Next The WIRED 802 1X SETTINGS EAP TTLS screen is displayed 2 Select the desired inner authentication method and continue the operation that you require P 209 Setting EAP MSCHAPv2 for inner authentication P 210 Setting PAP for inner authentication P 211 Setting CHAP for inner authentication P 212 Setting EAP MD5 for inner authentication Setting EAP MSCHAPv...

Page 212: ...tons the on screen keyboard is displayed Enter the value using the on screen keyboard and press OK to set the entry You can also use the digital keys on the control panel to enter numerals 3 Confirm the settings and press APPLY NOW NETWORK INITIALIZING is displayed at the lower left of the screen and this equipment starts initializing the network interface card to apply the changes This message di...

Page 213: ... above buttons the on screen keyboard is displayed Enter the value using the on screen keyboard and press OK to set the entry You can also use the digital keys on the control panel to enter numerals 3 Confirm the settings and press APPLY NOW NETWORK INITIALIZING is displayed at the lower left of the screen and this equipment starts initializing the network interface card to apply the changes This ...

Page 214: ...he on screen keyboard is displayed Enter the value using the on screen keyboard and press OK to set the entry You can also use the digital keys on the control panel to enter numerals 3 Confirm the settings and press APPLY NOW NETWORK INITIALIZING is displayed at the lower left of the screen and this equipment starts initializing the network interface card to apply the changes This message disappea...

Page 215: ... to re enter the authentication password When you press the above buttons the on screen keyboard is displayed Enter the value using the on screen keyboard and press OK to set the entry You can also use the digital keys on the control panel to enter numerals 3 Confirm the settings and press APPLY NOW NETWORK INITIALIZING is displayed at the lower left of the screen and this equipment starts initial...

Page 216: ...US server service is stopped y Configuration for the RADIUS server is not correct y The IEEE 802 1X switch has problem 802 1X Authentication failed y The username or password that the user entered is not correct y The certificates uploaded are wrong Certificate verification Failure y A CA certificate is not installed in the equipment y The installed CA certificate is not valid y The server certifi...

Page 217: ...g page P 75 Entering Admin Menu Settings Data Remarks Setup General All the settings are reset to the factory defaults Network Copy Fax Scan to File E mail Internet Fax Printer e Filing Printer Print Service Security User Data Remarks User Management User Account When the user management data are cleared the LDAP mapping information will be also cleared Group Management Role Management Department ...

Page 218: ... you want to back up the setting data and user data before initialization use the cloning function to make duplicate files For details on the cloning function see the following page P 117 Creating or installing cloning files y When the initialization fails the message The process failed will be displayed In this case press CLOSE and perform the operation again 4 Press OK to reboot the equipment Th...

Page 219: ...T CODE LIST 228 Enabling department codes 229 Registering a new department code 230 Editing department codes 233 Deleting department codes 236 Resetting the counter for each department 237 Setting output limitations for all departments 239 Setting the No Limit Black function 240 Setting the registered quota 241 Resetting all department counters 242 Deleting all department codes 243 ...

Page 220: ...counter Indicates the number of sheets that have been printed by system page print operations y Scan counter The scan counter contains the following counters Copy counter Indicates the number of originals that have been scanned by copy operations Fax counter Indicates the number of originals that have been scanned by fax and Internet Fax transmissions Network counter Indicates the number of origin...

Page 221: ...1 Press PRINT COUNTER The PRINT COUNTER screen is displayed 2 Select the function button whose counter you want to check Only for the color print models The displayed items differ between the color print models and the other ones Displaying scan counter 1 Press SCAN COUNTER The SCAN COUNTER screen is displayed ...

Page 222: ...3 MANAGING COUNTERS COUNTER MENU 220 Total Counter 2 Select the function button whose counter you want to check ...

Page 223: ...enu 2 Press PRINT OUT TOTAL COUNTER y When the Department Management feature is disabled TOTAL COUNTER LIST is printed y When the Department Management feature is enabled the screen to input the department code is displayed Enter the department code using the digital keys and press OK to print TOTAL COUNTER LIST For an output example of TOTAL COUNTER LIST see the following page P 246 TOTAL COUNTER...

Page 224: ... print operations y Scan counter for department code This feature allows you to display the number of the scan counter for each department code The scan counter contains the following counters Copy counter Indicates the number of originals that have been scanned by copy operations Fax counter Indicates the number of originals that have been scanned by fax and Internet Fax transmissions Network cou...

Page 225: ...de and press OK You will be returned to the DEPARTMENT CODE screen 5 Press OK The COUNTER screen is displayed 6 Continue the operation that you require P 224 Displaying print counter for department code P 224 Displaying scan counter for department code P 225 Displaying fax communications counter for department code ...

Page 226: ...or the specified department code is displayed 2 Select the function button whose counter you want to check Only for the color print models The displayed items differ between the color print models and the other ones Displaying scan counter for department code 1 Press SCAN COUNTER The SCAN COUNTER screen for the specified department code is displayed ...

Page 227: ...5 3 MANAGING COUNTERS COUNTER MENU 2 Select the function button whose counter you want to check Displaying fax communications counter for department code 1 Press FAX COMMUNICATION The FAX COMMUNICATION screen for the specified department code is displayed ...

Page 228: ...inistrator password for this equipment It is recommended that this action be performed only by an authorized administrator If the User Management setting is enabled and you log in using a user name with Account Manager privileges you do not have to enter the administrator password to display the DEPARTMENT MANAGEMENT menu 1 Press the COUNTER button on the control panel to enter the COUNTER menu 2 ...

Page 229: ...PARTMENT CODE LIST P 229 Enabling department codes P 230 Registering a new department code P 233 Editing department codes P 236 Deleting department codes P 237 Resetting the counter for each department P 239 Setting output limitations for all departments P 240 Setting the No Limit Black function P 241 Setting the registered quota P 242 Resetting all department counters P 243 Deleting all departmen...

Page 230: ... list and counters for each department code 1 In the DEPT MANAGEMENT menu press PRINT OUT DEPARTMENT CODES Printing begins y For instructions on how to display the screen above see the following page P 226 Logging on as administrator y For an output example of DEPARTMENT CODE LIST see the following page P 247 DEPARTMENT CODE LIST ...

Page 231: ... the Department Management feature register the required department codes P 230 Registering a new department code y Using TopAccess you can also configure department code enforcement settings specifying whether invalid jobs for which a department code is not specified or for which the department code is invalid will be printed or stored in the invalid job list when the Department Management featur...

Page 232: ... P 229 Enabling department codes 1 In the DEPT MANAGEMENT menu press DEPARTMENT REGISTRATION The DEPARTMENT CODE screen is displayed For instructions on how to display the screen above see the following page P 226 Logging on as administrator 2 Press an undefined button to create a new department and press ENTRY The on screen keyboard is displayed If the touch panel does not display an undefined de...

Page 233: ... the digital keys on the control panel to enter numerals 4 Press NEW CODE The on screen keyboard is displayed 5 Enter the department code and press OK You will be returned to the REGISTER DEPARTMENT CODE screen Up to 63 characters can be entered for a department code Characters you can enter are as follows y Alphanumerics _ and y You can also use the digital keys on the control panel to enter nume...

Page 234: ...f available copies prints for this department code is displayed The number entered in the DEFAULT QUOTA box is reduced every time when copying printing is performed which can no longer be done when the number reaches 0 When a new department code is registered the number entered in the DEFAULT QUOTA box is displayed in this box You can manually change the number displayed in this box to a preferred...

Page 235: ... displayed For instructions on how to display the screen above see the following page P 226 Logging on as administrator 2 Press the department button that you want to edit and press EDIT The message This department code is already registered Do you wish to replace this code is displayed in the CONFIRMATION screen If the touch panel does not display the department code that you want to edit press t...

Page 236: ...eys on the control panel to enter numerals 5 Press NEW CODE The on screen keyboard is displayed 6 Enter a new department code and press OK You will be returned to the EDIT DEPARTMENT CODE screen y Up to 63 characters can be entered for a department code Characters you can enter are as follows Alphanumerics _ and You can also use the digital keys on the control panel to enter numerals y If you want...

Page 237: ...des 235 3 MANAGING COUNTERS COUNTER MENU 7 Press OK The QUOTA screen is displayed 8 Set the quota of this department code as required and press OK For the description of each item see step 7 in the following operation P 230 Registering a new department code ...

Page 238: ...ISTRATION The DEPARTMENT CODE screen is displayed For instructions on how to display the screen above see the following page P 226 Logging on as administrator 2 Press the department button that you want to delete and press DELETE The message Delete OK is displayed in the CONFIRMATION screen If the touch panel does not display the department code that you want to delete press to display the next sc...

Page 239: ...to cancel the deletion Resetting the counter for each department This function allows you to reset the counter for the specified department code 1 In the DEPT MANAGEMENT menu press DEPARTMENT REGISTRATION The DEPARTMENT CODE screen is displayed For instructions on how to display the screen above see the following page P 226 Logging on as administrator ...

Page 240: ...er you want to reset and press RESET COUNTERS The message CLEAR OK is displayed in the CONFIRMATION screen If the touch panel does not display the department code whose counter you want to clear press to display the next screen 3 Press YES The counter is now cleared Press NO to cancel the clear operation ...

Page 241: ...settings individually for each code P 233 Editing department codes 1 In the DEPT MANAGEMENT menu press ALL LIMIT The ALL LIMIT screen is displayed For instructions on how to display the screen above see the following page P 226 Logging on as administrator 2 Enable or disable the All Limit function and then press OK This function is enabled or disabled by pressing ON or OFF In the color print model...

Page 242: ...t When you enable it the equipment will not count the number of black copies prints for each department code This option is available only for the color print models When the User Management feature is enabled the No Limit Black function cannot be enabled 1 In the DEPT MANAGEMENT menu press NO LIMIT BLACK The NO LIMIT BLACK COPY PRINT screen is displayed For instructions on how to display the scre...

Page 243: ... to the default ones through a single operation 1 In the DEPT MANAGEMENT menu press SET REGISTERED QUOTA The message Are you sure is displayed in the CONFIRMATION screen For instructions on how to display the screen above see the following page P 226 Logging on as administrator 2 Press YES The quotas for all departments are now returned to the default ones Press NO to cancel the operation ...

Page 244: ...the department counters You cannot clear the total counter 1 In the DEPT MANAGEMENT menu press RESET ALL COUNTERS The message CLEAR OK is displayed in the CONFIRMATION screen For instructions on how to display the screen above see the following page P 226 Logging on as administrator 2 Press YES All department counters are now cleared Press NO to cancel the clear operation ...

Page 245: ...n deletes all registered department codes 1 In the DEPT MANAGEMENT menu press DELETE ALL The message Delete OK is displayed in the CONFIRMATION screen For instructions on how to display the screen above see the following page P 226 Logging on as administrator 2 Press YES All department codes are now deleted Press NO to cancel the deletion ...

Page 246: ......

Page 247: ...t 246 TOTAL COUNTER LIST 246 DEPARTMENT CODE LIST 247 ADDRESS BOOK INFORMATION 248 GROUP NUMBER INFORMATION 249 FUNCTION LIST User 250 NIC configuration page 251 FUNCTION LIST Administrator 253 PS3 font list 272 PCL font list 273 ...

Page 248: ... 299996 LIST 99999 99999 99999 299996 1199988 COPY FULL COLOR SMALL 16667 LARGE TOTAL 16667 33334 TWIN MONO COLOR 16666 16665 33331 BLACK 16667 16667 33334 TOTAL 399996 399996 99999 FAX FULL COLOR SMALL 16667 LARGE TOTAL 16667 33334 TWIN MONO COLOR 16666 16665 33331 BLACK 16667 16667 33334 TOTAL 399996 399996 99999 PRINTER FULL COLOR SMALL 16667 LARGE TOTAL 16667 33334 TWIN MONO COLOR 16666 16665 ...

Page 249: ...99999 199998 199998 399996 TOTAL PRINT 99999 99999 199998 DEPT NO PRINT COUNTER FULL COLOR DEPARTMENT D 2 02 TWIN MONO COLOR COPY 199998 LARGE 99999 199998 199998 399996 TOTAL LIMIT PRINT 99999 99999 199998 COPY SMALL 99999 199998 LARGE 99999 199998 199998 399996 TOTAL PRINT 99999 99999 199998 FAX 99999 99999 199998 PRINT 99999 99999 199998 LIST 99999 99999 199998 799992 TOTAL TRANSMIT SMALL 99999...

Page 250: ...003 User03 OFF MEMORY OFF 0 00000000003 user03 example com 004 User04 OFF MEMORY OFF 0 00000000004 user04 example com 005 User05 OFF MEMORY OFF 0 00000000005 user05 example com 006 User06 OFF MEMORY OFF 0 00000000006 user06 example com 007 User07 OFF MEMORY OFF 0 00000000007 user07 example com 008 User08 OFF MEMORY OFF 0 00000000008 user08 example com 009 User09 OFF MEMORY OFF 0 00000000009 user09...

Page 251: ...2011 05 10 20 47 FAX NO 1 99999999999 FAX NO 2 99999999990 NAME MFP_00000183 NO NAME ADDRESS BOOK 001 Group01 001 007 014 019 001 008 014 019 002 008 015 020 003 009 015 020 004 009 016 005 010 016 005 010 017 006 011 017 006 012 018 007 013 018 003 Group03 005 005 006 007 008 009 002 Group02 005 007 009 015 060 065 Fax Number E mail Address ...

Page 252: ...ED PLAIN ORIGINAL MODE FOR COLOR TEXT PHOTO ORIGINAL MODE FOR BLACK TEXT PHOTO ORIGINAL MODE FOR AUTO COLOR TEXT PHOTO OMIT BLANK PAGE ADJUSTMENT 0 ACS ADJUSTMENT 2 SCAN COLOR MODE BLACK COMPRESS MID B W ADJUSTMENT IN ACS 3 ROTATION 0 SINGLE 2 SIDED SCAN SINGLE IMAGE QUALITY FOR BLACK STANDARD PREVIEW SETTING OFF INITIAL PREVIEW TYPE PAGE FIT OMIT BLANK PAGE ADJUSTMENT 0 ACS ADJUSTMENT 2 COLOR RES...

Page 253: ...of this equipment Unit Serial No CME000034 Version T140SY0W0020 Network Address 00 40 af 7e 28 55 Network Topology Ethernet Connector RJ45 Network Mode Auto Novell Network Information enabled Print Server Name MFP_04998820 Password Defined Search Root not defined Directory Services Tree ORG Directory Services Context dept1 org Scan Rate 5 Frame Type Auto Sense TCP IP Network Information for IPv4 e...

Page 254: ...k Type The AppleTalk printer type of this equipment Novell Connection Information File System Server Name The NetWare file system server name to which this equipment is connected Queue Name The NetWare queue name to which this equipment is connected AppleTalk Connection Information AppleTalk Printer Name The AppleTalk printer name of this equipment Raw Socket Connection Information Port Number The...

Page 255: ... size for the large capacity feeder YES DRAWER EXTERNAL LARGE CAPACITY FEEDER 4 Shows the paper size for the large capacity feeder YES GENERAL TOTAL COUNTER 9999 MAIN PAGE MEMORY SIZE 2048 MB 512 MB DRAWER 1 LT DRAWER 2 LD DRAWER 3 LT R DRAWER 4 A4 AUTO CLEAR 45 ENERGY SAVER WEEKLY TIMER ON OFF TIMER SUNDAY 00 00 00 24 00 00 TIMER MONDAY 00 00 00 24 00 00 TIMER TUESDAY 00 00 00 24 00 00 TIMER WEDN...

Page 256: ...CAL HDD Shows whether the Save as Local HDD function is enabled or disabled NO FUNCTIONS E FILING Shows whether the e Filing function is enabled or disabled NO FUNCTIONS EMAIL SEND Shows whether the E mail transmission is enabled or disabled NO FUNCTIONS SAVE AS FTP Shows whether the Save as FTP function is enabled or disabled NO FUNCTIONS SAVE AS FTPS Shows whether the Save as FTPS function is en...

Page 257: ...disabled NO COPY Function Description User EXPOSURE FOR COLOR 1 Shows the default exposure setting for color copies YES EXPOSURE FOR BLACK 1 Shows the default exposure setting for black copies YES EXPOSURE 2 Shows the default exposure setting for copies YES COLOR MODE 1 Shows the default color mode for copies YES IMAGE DIRECTION Shows whether the image direction is enabled or disabled YES BYPASS F...

Page 258: ...function is enabled or disabled NO SCAN Function Description User COLOR MODE Shows the default color mode for scan YES COMPRESS Shows the default compression setting YES B W ADJUSTMENT IN ACS Shows the default B W resolution in ACS YES ROTATION Shows the default rotation mode YES SINGLE 2 SIDED SCAN Shows the default 2 sided scan mode YES IMAGE QUALITY FOR BLACK Shows the default image quality set...

Page 259: ...VIEW SETTING 3 Shows whether the preview function is enabled or disabled NO INITIAL PREVIEW TYPE 3 Shows the default preview type NO INITIAL SETUP MONITOR VOLUME 1 Shows the monitor volume setting NO INITIAL SETUP COMPLETION TONE VOLUME 1 Shows the complete volume setting NO INITIAL SETUP RX MODE 1 Shows the default RX mode NO INITIAL SETUP DIAL TYPE 1 Shows the dial type of line 1 NO INITIAL SETU...

Page 260: ...egistered NO SECURE RECEIVE TIMER 1 Shows the time to enter the secure receive mode ON time and the time to exit the secure receive mode OFF time for each day Sunday to Saturday NO SECURE RECEIVE ENABLE SECURE RECEIVE 1 Shows whether the secure receive is enabled or disabled NO E FILING Function Description User PRINTING IMAGE MODE 1 Shows the default printing image mode YES BIP PRINTING Function ...

Page 261: ...et Fax when it had previously failed NO RETRY INTERVAL Shows the interval of an Internet Fax transmission NO INTERNET FAX RECEIVED FORWARD AGENT1 Shows the agent type if the Internet Fax Received Forward is registered NO INTERNET FAX RECEIVED FORWARD AGENT2 Shows the agent type if the Internet Fax Received Forward is registered NO REPORT SETTING Function Description User JOURNAL AUTO Shows whether...

Page 262: ...unction is enabled or disabled NO AUTO EXIT TRAY CHANGE CASCADE PRINT Shows whether the Auto Exit Tray Change Cascade Print function is enabled or disabled NO SUSPEND PRINTING IF STAPLER EMPTY Shows whether this equipment suspends printing when stapler empty occurs NO WASTE HOLE PUNCH TRAY FULL Shows whether this equipment continues printing when the punch dust bin becomes full NO WIRED 802 1X SET...

Page 263: ...on Description User ENABLE IPv6 Shows whether the IPv6 protocol is enabled or disabled NO LLMNR Shows whether the LLMNR Linklocal Multi cast Name Resolution is enabled or disabled NO ADDRESS MODE Shows the IPv6 address mode NO LINK LOCAL ADDRESS Shows the link local address of this equipment NO IP ADDRESS Shows the IPv6 address of this equipment NO PREFIX LENGTH Shows the prefix length of the IPv6...

Page 264: ...TATEFUL FOR IP ADDRESS Shows whether the stateful usage IP address acquisition is enabled or disabled NO USE STATEFUL FOR OPTIONS Shows whether the stateful usage optional information acquisition is enabled or disabled NO NETWORK SETTING NETWORK IPX SPX Function Description User ENABLE IPX SPX Shows whether the IPX SPX protocol is enabled or disabled NO FRAME TYPE Shows the frame type to be select...

Page 265: ... Description User ENABLE DDNS Shows whether the DDNS is enabled or disabled NO HOST NAME Shows the host name of this equipment NO DOMAIN NAME Shows the domain name of this equipment NO SECURITY METHOD Shows the security method of this equipment NO PRIMARY LOGIN NAME Shows the primary log in name if GSS TSIG is selected for the security method NO SECONDARY LOGIN NAME Shows the secondary log in name...

Page 266: ...r Bonjour NO SERVICE NAME Shows the service name of this equipment for Bonjour NO NETWORK SETTING SESSION LLTD SESSION Function Description User ENABLE LLTD Shows whether the LLTD Link Layer Topology Discovery protocol is enabled or disabled NO DEVICE NAME Shows the device name displayed on the Network Map NO NETWORK SETTING SESSION SLP SESSION Function Description User ENABLE SLP Shows whether SL...

Page 267: ...R Shows the port number to be used for receiving Internet Faxes using the SMTP protocol NO ENABLE OFFRAMP GATEWAY Shows whether the offramp gateway is enabled or disabled NO ENABLE OFFRAMP SECURITY Shows whether offramp security is enabled or disabled NO ENABLE OFFRAMP PRINT Shows whether offramp print is enabled or disabled NO E MAIL ADDRESS Shows the e mail address of this equipment if the SMTP ...

Page 268: ...or disabled NO SSL PORT NUMBER Shows the SSL port number to be used for accessing the FTP server NO NETWORK SETTING NETWORK SERVICE WEB SERVICES SETTING Function Description User ENABLE SSL Shows whether SSL for Web Services is enabled or disabled NO FRIENDLY NAME Shows the display name of this equipment NO WEB SERVICES PRINTER Shows whether Web Service print is enabled or disabled NO PRINTER NAME...

Page 269: ... Shows whether the NTP authentication is enabled or disabled NO NETWORK SETTING NETWORK SERVICE TELNET SERVICE Function Description User ENABLE TELNET Shows whether the TELNET service is enabled or disabled NO PORT NUMBER Shows the port number to be used for the TELNET service NO USER NAME Shows the user name for the TELNET service NO NETWORK SETTING NETWORK SERVICE FILTERING Function Description ...

Page 270: ...RVER NAME Shows the print server name of this equipment NO PASSWORD Shows the password for the NetWare file server NO PRINT QUEUE SCAN RATE Shows how often the equipment scans the queue on NetWare file server in second NO NETWORK SETTING PRINT SERVICE SETTING E MAIL PRINT Function Description User ENABLE PRINT HEADER Shows whether the header will be printed or not for e mail printing NO ENABLE PRI...

Page 271: ...isabled NO DEPARTMENT MANAGEMENT PRINT Shows whether the department code management print is enabled or disabled NO DEPARTMENT MANAGEMENT SCAN Shows whether the department code management scan is enabled or disabled NO DEPARTMENT MANAGEMENT LIST Shows whether the department code management list is enabled or disabled NO SECURITY SETTING AUTHENTICATION USER AUTHENTICATION SETTING Function Descripti...

Page 272: ...R OF RETRY Shows the number of retry for entering the password NO LOCKOUT TIME Shows the lockout time minute NO AVAILABLE PERIOD Shows whether the password valid period setting is enabled or disabled NO EXPIRATION DAY S Shows the password valid period day NO SECURITY SETTING PASSWORD POLICY POLICY FOR ADMINISTRATOR AUDITOR Function Description User MINIMUM PASSWORD LENGTH Shows the minimum passwor...

Page 273: ...ng is enabled or disabled NO NUMBER OF RETRY Shows the number of retry for entering the password NO LOCKOUT TIME Shows the lockout time minute NO SECURITY SETTING PASSWORD POLICY POLICY FOR E FILING TEMPLATE GROUPS TEMPLATES SECURE PDF SNMP V3 CLONING SECURE RECEIVE Function Description User ...

Page 274: ...4 APPENDIX 272 List Print Format PS3 font list Output example of the PS3 Font List ...

Page 275: ...4 APPENDIX List Print Format 273 4 APPENDIX PCL font list Output example of the PCL Font List ...

Page 276: ......

Page 277: ... CHANGE USER PASSWORD 72 200 Change user password 72 CHAP 211 CHAP 201 CHECK E MAIL 70 CHECK OF GROUP MEMBER 52 55 CHECK SETTINGS 202 CLOCK 85 CLONING 118 COLOR MODE 16 24 COMM REPORT 192 Communication report 190 COMPRESS 24 CONTACT INFORMATION 79 Contacts Deleting 43 Editing 41 Registering 35 Searching 45 CONTENTS 69 CONTEXT 150 COPY 16 Copy calibration 95 CORP 37 COUNTER MENU 217 CUSTOM SUBJECT ...

Page 278: ... Auto Clear 103 Calibration 13 94 Change language 9 Changing the keyboard layout 131 Creating cloning files 117 Date and time 85 Device information 77 Display contrast 12 Display level 93 Energy saver mode 88 Exporting logs 127 129 Languages 109 License management 105 Notification 80 Option 100 Panel calibration 124 Pop up message 101 Registration 15 99 Reversed display mode 10 Setting up password...

Page 279: ...1 PAPER MISFEED RECOVERY 101 PAPER OF DIFFERENT DIRECTION 167 197 PASSWORD SETUP 82 PCL FONT LIST 195 PCL font list 273 PEAP 207 PEAP 201 POLICY NAME 162 POLLING 192 POP UP 101 PREFIX 141 PREVIEW SETTING 23 25 PRIMARY PORT NUMBER 156 PRINT 97 Print calibration 97 PRINT COUNTER 219 224 PRINT OUT DEPARTMENT CODES 228 PRINT OUT TOTAL COUNTER 221 PRINTER e FILING 196 Printing Image Mode 27 Printing ou...

Page 280: ...TER LIST 246 Transmission journal 190 TREE 150 TX JOURNAL 191 U USE AUTHENTICATION CODE AS PASSWORD 186 Use Username from Common Name in the User Certificate 205 USER ADDRESS BOOK 35 CHECK E MAIL 70 COPY 16 DRAWER 31 E FILING 27 FAX 22 GENERAL 9 LIST 28 SCAN 24 USER PASSWORD 186 USER tab 8 W WASTE HOLE PUNCH TRAY FULL 198 WEEKLY TIMER 89 Weekly timer 88 WINS PRIMARY 152 WINS SECONDARY 152 ...

Page 281: ...FC 5540C 6540C 6550C FC 2040C 2540C 3040C 3540C 4540C DP 2095 2530 3020 3590 4590 5010 DP 5560 6560 7560 8560 DP 3030 OME100058G0 ...

Page 282: ... SHINAGAWA KU TOKYO 141 8562 JAPAN MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS MULTIFUNCTIONAL DIGITAL SYSTEMS MFP Management Guide 2011 2013 TOSHIBA TEC CORPORATION All rights reserved R100520J0607 TTEC Ver07 F 2013 04 ...

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