1 5
CHAPTER 5: THE DIRECTORY
Your fax machine enables you to input records of data for individual subscribers as well as fax broadcast lists.
SUBSCRIBER RECORDS:
You may enter up to 250 subscriber records, consisting of the names of individual subscribers and their contact
details.
BROADCAST LISTS:
You may group several subscribers together in order to form up to 32 broadcast lists.
You may at any stage:
-
alter the content of the subscriber records or broadcast lists,
-
print them out,
-
call them.
1. SUBSCRIBER RECORDS
ADDING A SUBSCRIBER RECORD
To access this menu, press MENU, followed by 1 and 1.
Your fax machine automatically creates a new, blank record. You may now enter the details of the new
subscriber.
-
You may at any stage cancel the new record by pressing STOP.
-
Furthermore, you need not fill in all the fields of the record (only the name of your contact, and the fax
number or e-mail number are mandatory). You may at any stage save the record in its present state by
pressing FAX/COPY.
ENTERING THE SUBSCRIBER’S NAME
Move the cursor if required to NAME using the and keys of the navigator pad. Using the alphabetic
cursor, enter the name used to identify the subscriber. You may correct your entry by pressing the C key.
Press OK to confirm the entry of the subscriber’s name.
ENTERING THE SUBSCRIBER’S FAX NUMBER
Move the cursor if required to TEL using the and keys of the navigator pad.
Using the numeric cursor, enter the subscriber’s fax number.
Press OK to confirm the entry of the subscriber’s fax number.
Note:
If your fax machine is connected to a private automatic exchange (PABX), you may have to insert a pause
in the number; to do so, insert an “/” into the subscriber’s number.
ENTERING THE SUBSCRIBER’S E-MAIL ADDRESS
If the subscriber has an Internet address, enter it into the directory.
Move the cursor to E-MAIL if required.
Using the keypad, enter the subscriber’s E-MAIL address (e.g. [email protected]), then press OK to
confirm.
ENTERING AN ASSIGNED NUMBER FOR THE SUBSCRIBER
Your fax machine automatically assigns a number to each of the subscribers whose details you enter into the
directory.
If you do not like the number assigned, you may modify it as follows:
Move the cursor if required to NUMBER ASSIGNED using the and keys of the navigator pad.
Press the
or GUIDE keys and enter the number of your choice using the numeric keypad.
Press OK to confirm the assigned number you have chosen to assign to the subscriber.
ASSIGNING AN ASSOCIATED KEY TO A SUBSCRIBER
You may store a subscriber’s details to be associated with each of the keypad’s 26 alphabetic keys, (A to Z).
To log a subscriber under a one-touch dialling key, proceed as follows:
Move the cursor if required to ASSOCIATED KEY using the and keys of the navigator pad.
Press the
or GUIDE keys or press the relevant associated key directly. Only those keys that are free
and available are shown on the display.
-
either using the alphabetic keypad,
-
or using the and keys of the navigator pad to position the cursor on the associated key which
you would like to assign to the subscriber.
Press OK to confirm your choice of the key to be assigned to the subscriber.
