Siemens Gigaset M34 USB Page 15 Application Download

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Message Box

Gigaset M34 USB App / en / A31008-M403-R102-x4-7619 / Message_Box.fm / 03.08.2006

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Using Message Box

If you have set up the Message Box in the Gigaset M34 software, you will receive the
desired messages on the handset. To retrieve the message, make an internal connection
to the Gigaset M34 USB.

Retrieving messages

When a message has been received on your PC, you will hear an advisory tone on the
handset. The Message key on the handset flashes.

Press the Message key on your handset.
You will see a list of the messages that have not yet been retrieved.

Select the option

INT...

on the handset (e. g. INT 2).

Press the

display key on the handset.

The internal connection to the Gigaset M34 USB is established. You can read the
message received on your PC.

After reading the message:

Press the End call key on the handset.
The M34 USB menu is displayed.

Press the End call key again on the handset.
The internal connection between the handset and the Gigaset M34 USB is broken.

Note that your handset will be blocked to other calls for the duration of
the internal connection.

Summary of Contents for Gigaset M34 USB

Page 1: ...Gigaset M34 USB App en A31008 M403 R102 x4 7619 cover_front_Appl fm 03 08 2006 Application ...

Page 2: ...y 9 Moving an entry 9 Deleting an entry 9 Importing and exporting settings 9 Exporting settings 10 Importing settings 10 Using remote control 11 Calling the Gigaset M34 USB 11 Remote control of PC 11 Message Box 12 Procedure 12 Toolbar and menu commands 12 Configuring the Message Box 13 Selecting messages 13 Notification of specific messages 14 Length of messages 14 Using Message Box 15 Retrieving...

Page 3: ... Editing PC directories 25 Windows address book 25 Outlook 25 Editing handset directories 26 Editing directory entries 26 Toolbar and menu commands 27 Categorising directory entries on the handset 28 Distribution list 28 Using the distribution list wizard 29 Creating a new distribution list 29 Editing a distribution list 29 Sending a distribution list 30 Deleting a distribution list 30 Renaming a ...

Page 4: ...43 Skype Internet telephony 45 Safety precautions 45 What is Skype 46 Skype configuration 48 Using Skype with the handset 49 Calling the Gigaset M34 USB 49 Setting up a call 50 Sort order of contacts on the Skype list 50 Finding a contact on the Skype list 51 Calling from the Skype call log list 51 Changing your own Skype status 51 Checking the status of other contacts 52 SIPPS Internet telephony ...

Page 5: ...a Player and play the music through the speaker on your handset Procedure 1 In the M34 software set up the applications you want to control remotely using your handset 2 Define the commands you want to execute within the application e g play music 3 Call the internal party M34 USB from your handset 4 Select the desired functions in the handset menu Toolbar and menu commands The Gigaset M34 softwar...

Page 6: ...he selected entry up one position Move down Moves the selected entry down one posi tion Help Component Opens the start page of the online help for the selected component of the Gigaset M34 software About Opens the info dialog which shows the version number of the device firmware and the installed software components and device drivers Component info The version numbers of individual pro gram files...

Page 7: ...sferred to the menu tree The question mark button is now activated ì If you want to specify a path for a start file double click the Parameters field and enter a path and a file name in quotation marks e g d My Documents My Music Song mp3 Setting up remote control within an application Once you have defined an application for remote control you need to set up how that application is to be operated...

Page 8: ...t Windows applications the keyboard commands are displayed next to the menu commands Consult the relevant application to see which keyboard commands are used to control the software Keyboard help With remote control you can only operate programs that can be controlled using short cuts keyboard commands To display possible shortcuts in Windows programs acti vate the additional keyboard help ì In th...

Page 9: ...ick on the field to be deleted ì Click on Delete X button to delete the entry Deleting a command within an application ì In the Key column click on a number to select an entire row in the table By holding down the SHIFT key you can select a series of rows By holding down the CTRL key you can select multiple rows one at a time Or ì Click on the field to be deleted ì Click on Delete X button to dele...

Page 10: ...ed in the import file is already assigned to another function you are asked whether you want to overwrite the previous setting ì Repeat this procedure for all settings you wish to import Example configuration If you want to use Windows Media Player with remote control you can import an exam ple configuration ì Click on the Import button ì Select the file windows_media_player_9 kma in the directory...

Page 11: ...on Name ì Press the Talk or Handsfree key on the handset to make the internal connection Remote control of PC The M34 USB menu is displayed on your handset In this menu you will see all the areas you can access from your handset ì On the handset open the Remote control area You will see all applications that you have set up for remote control in the Gigaset M34 software ì Select the application yo...

Page 12: ...eived from the PC the Mes sage key flashes 3 Press the Message key on your handset to connect to the Gigaset M34 USB 4 Read the message sent by your PC 5 Disconnect from the Gigaset M34 USB Toolbar and menu commands The Gigaset M34 software uses a dynamic structure for the menu commands and the toolbar For each component only the commands that are actually available are dis played The following co...

Page 13: ...r each message received on the PC you will receive a message on the hand set Specific You only receive notification of particular messages see Notification of specific messages below None You do not receive any notification on your handset Help Component Opens the start page of the online help for the selected component of the Gigaset M34 software About Opens the info dialog which shows the versio...

Page 14: ... you are notified on the handset Activating both options If you select both options i e you choose to search for particular texts in the window header and in the window itself this means that at least one entry in both the window header and the window must match Length of messages You can choose whether you only want the window header to be displayed on the hand set or whether more text from the m...

Page 15: ...on the handset flashes ì Press the Message key on your handset You will see a list of the messages that have not yet been retrieved ì Select the option INT on the handset e g INT 2 ì Press the OK display key on the handset The internal connection to the Gigaset M34 USB is established You can read the message received on your PC After reading the message ì Press the End call key on the handset The ...

Page 16: ...handset when a message is received from the PC 3 Press the Message key on your handset to connect to the Gigaset M34 USB 4 Select the desired functions in the handset menu 5 Disconnect from the Gigaset M34 USB Configuring the Messenger In the Gigaset M34 software choose your Messenger enter your user name and pass word and decide whether you want the Message key on your handset to flash when a mes...

Page 17: ...the handset flashes Retrieving Messenger messages If you have set up the Messenger so that you are notified of incoming messages the Message key on your handset flashes as soon as a message arrives ì Press the Message key on your handset You will see a list of the messages that have not yet been retrieved ì Select the option INT on the handset e g INT 2 ì Press the OK display key on the handset Th...

Page 18: ... Name ì Press the Talk key on the handset to set up the internal connection Using the Messenger from the handset The M34 USB menu is displayed on your handset In this menu you will see all the areas you can access from your handset ì On the handset open the Messenger area You will see your own alias names and a list of your friends with their current status If a tick appears after the name the per...

Page 19: ...gaset M34 software to ensure fault free transfer of the phone numbers to your handsets Setting up phone numbers for the handset ì Click on the Directories Configuration option in the menu tree ì If necessary enter your own access code in the Access code PABX field ì In the International access code field enter the international access code for your country 0 for the UK ì In the Own country code fi...

Page 20: ...first followed by the first name This means that the directory entries on the handset are sorted by surnames First name Last name On the handset the first name is shown first followed by the surname This means that the directory entries on the handset are sorted by first names Length of entries Gigaset handsets allow directory entries with a maximum of 16 characters Two of these characters are spa...

Page 21: ... new directory from the PC Yes The handset directory is deleted before each transfer Choose this option if you maintain the directories for your handsets exclusively on your PC No The handset directory is never deleted before transferring a new version Choose this option if you want to continue editing directory entries on your handset at regular intervals Ask When you transfer a directory from th...

Page 22: ...he Gigaset M34 software a check is made of which address books exist on the PC These address books are then available as a data source for the handset direc tories This collaboration between the Gigaset M34 software and the Microsoft products results in the following advantages u You can update and manage the address book in your mail program as normal u The Gigaset M34 software reads all entries ...

Page 23: ...e Last name entry the total number of entries in the selected address book appears in brackets u First name The name stored as the first name in the Microsoft products u Type Type of phone number The types are available B Phone number entered under Business P Phone number entered under Personal M Phone number entered under Mobile Phone number that cannot be assigned to a specific area u Number Pho...

Page 24: ...ayed one above the other Displaying a preview If the preview is activated an additional window is opened in the working area The pre view of the currently selected entry is displayed here ì Select the View Preview option in the menu bar to activate the preview window Receiving a handset directory While the PC directories are read in automatically the handset directories must be man ually loaded in...

Page 25: ...ns Send option in the menu bar to send the directory entries An acoustic signal on the handset indicates that a connection to the Gigaset M34 USB has been established The directory is transferred to the handset After the transfer the connection is broken automatically Editing PC directories As before you can edit your directories in the Windows Address Book or Outlook pro gram As soon as you make ...

Page 26: ...for a handset e g Int 3 The directory from the selected handset is loaded into the software ì Double click on an entry A window is opened containing the following fields Last name First name Type Number Anniversary VIP ì Edit the entry ì Click on OK to save your changes in the Gigaset M34 software ì Click on the Options Send option in the menu bar The edited directory is sent back to the handset C...

Page 27: ...he handsets Exit Closes the Gigaset M34 software Edit Cut Removes the selected text and copies it to the Windows clipboard Copy Copies the selected text to the Windows clipboard Paste Pastes the contents of the Windows clipboard at the cursor position New entry Creates a new directory entry Edit Edits a directory entry Delete Deletes View Single window Sets the view in the working area if nec essa...

Page 28: ...our handsets is normally located in the living room another in the office In the living room you need your friends numbers while you need your business contacts numbers in the office So that you do not need to compile every handset direc tory again before updating the directories you can create the distribution list and use it repeatedly The distribution list wizard makes it easy for you to compil...

Page 29: ...t 3 Rename the list 4 Adapt the distribution list for the first handset 5 Return to the initial distribution list created copy it rename it and then adapt it for the second handset etc Creating a new distribution list ì Click on the New button to create a new distribution list ì Enter a name for the new distribution list ì Click on OK The new distribution list is created and is displayed in the wi...

Page 30: ...ntries have been sent so far ì Click on Done when the transfer is complete Deleting a distribution list ì Open the Directories option in the menu tree ì Open the option File Distribution in the menu bar The distribution list wizard is opened ì Click the distribution list you want to delete ì Click on Delete ì Confirm the prompt with Yes The distribution list is deleted Renaming a distribution list...

Page 31: ...evices The length of an SMS message is limited to 140 bytes 140 bytes 160 7 bit characters or 140 8 bit characters To send a longer message the Enhanced Message Service EMS can be used An EMS message allows you to send pictures and sounds in addition to text However the base station cannot interpret pictures and sounds and these are displayed as instructions in text form When sending and receiving...

Page 32: ... Saves SMS messages from the handset to the PC Print All Print Selection Prints Exit Closes the Gigaset M34 software Edit Edit SMS Edits Answer Replies Transfer Forwards Delete Deletes Options Update Refreshes Help Component Opens the start page of the online help for the selected component of the Gigaset M34 software About Opens the info dialog which shows the version number of the device firmwar...

Page 33: ...r it means that the message is deleted directly in the base station In the list you can see the sender and date of the SMS If you have registered an ISDN base station you will also see the recipient from which MSN to which number the message has been sent PC mailbox Sent In this folder you can see all SMS messages sent by your PC SMS messages written and sent on the handset are not displayed PC ma...

Page 34: ...rate sheet print the messages individually Deleting SMS messages ì Open the folder from which you want to delete messages ì Select the message you want to delete Or ì Hold down the CTRL key and click all SMS messages you want to delete in turn ì In the menu select the Edit Delete option All selected SMS messages are moved to the Windows Recycle Bin Refreshing the display When you open the Inbox ph...

Page 35: ... the menu select the Edit Edit SMS option The SMS message is opened for editing Or ì Double click on the message you want to edit and or send The SMS message is opened for editing New New message where both the address field and the text field are blank ì Select the File New option in the menu bar Answer Replying to a received SMS The address field contains the name of the recipient the text field...

Page 36: ...t from there The Send is not active if the address field or text field is blank Save Moves the message to the Drafts folder Print Prints the message on the default Win dows printer Close Closes the SMS editor Edit Cut Cuts the selected text and places it on the Windows clipboard Copy Copies the selected text to the Windows clipboard Paste Pastes the content of the Windows clip board at the current...

Page 37: ...single SMS message the text continues in green Likewise the colour changes when you reach the third and fourth SMS message The colour of your text therefore tells you exactly how many SMS messages your text will be divided into If your EMS message reaches the length of four SMS messages you will hear a warning tone You cannot then enter any more text i If you have selected more than one recipient ...

Page 38: ...to send a message you have written close the editor window A mes sage window opens in which you can choose whether the message is to be saved as a draft Alternatively you can use the menu command File Save to save a message to the Drafts folder If you save a message as a draft you can send it later If you do not save the message as a draft it is deleted Printing an SMS message You can print an ope...

Page 39: ...e dial up connec tions u Note that the dialler monitor does not monitor connections via handsets or dialling from the PC directory associated dialling DSL connection When you install the Gigaset M34 software ISDN drivers are installed which allow your PC to made dial up connections e g for making telephone calls or surfing These ISDN connections can run in parallel to a DSL connection u Note that ...

Page 40: ...o an expensive special telephone number or abroad u The connection is made without your noticing it making it hard to monitor the dura tion Configuring the dialler blocker To enable the dialler blocker to protect you against unwanted connections you must first configure it To do this you need to know which connections are to be allowed and which connections prevented When configuring the dialler b...

Page 41: ...e numbers Protection against diallers is activated Create a personal list of allowed connections Your PC can only make a connection to the phone numbers entered here e g Internet service providers fax and SMS services etc In the Number column enter all phone numbers or number blocks to which you want to allow a connection Enter the desired sequence of numbers for each The maximum length of the pho...

Page 42: ...atically each time the PC is rebooted ì Double click on the symbol to open the configuration dialog for the dial ler blocker Menu Command Icon Brief description File Exit Closes the Gigaset M34 software Edit Cut Removes the selected text and copies it to the Windows clipboard Copy Copies the selected text to the Windows clipboard Paste Pastes the contents of the Windows clipboard at the cursor pos...

Page 43: ... software instead of just making telephone calls using the tele phone network you can now use your PC to make calls over the Internet as well Voice over IP VoIP In addition to the Internet connection such calls usually require at least two PCs equipped with soundcards speakers and microphones The parties normally sit at their PC during the call With the Gigaset M34 USB you can eliminate this physi...

Page 44: ...st also install the Skype or SIPPS software which you can download from the Internet u Installation configuration and use of the Skype and SIPPS software are not part of the Gigaset M34 software and are not explained any further in these operating instructions For more information please refer to the online manuals for the Skype or SIPPS software You will find general information about the VoIP so...

Page 45: ...ty for this program including when it is used in conjunction with other prod ucts System requirements for Skype For a perfect transmission quality for Internet telephony note the system requirements recommended for the Skype software u Operating system Windows 2000 or Windows XP u Processor 1 GHz min 400 MHz u Main memory 256 MB RAM min 128 MB RAM u Free memory space 30 MB min 10 MB u Audio hardwa...

Page 46: ...s not required to establish the connection the connected PCs and gateways provide the relevant service programs needed themselves The Skype services SkypeIn and SkypeOut also let you use your PC to call landline and mobile phone users The Skype software is developed by Skype Technologies SA a partner company of Siemens Home and Office Communication Devices GmbH Co KG The Skype software is designed...

Page 47: ...in PC PC telephony virtually eliminates network overload since calls are placed locally by the connected PCs u Skype allows an extremely high voice quality The connection quality is primarily lim ited by the capabilities of the connected PCs hardware configuration u Telephone calls can be transferred in encrypted form firewalls can be used as nor mal with no restrictions More detailed information ...

Page 48: ...ion is activated you can call up Skype options such as the Skype directory directly from the display menu on the handset ì In the Skype Waiting messages area specify whether Skype is to be displayed during an existing connection if another message is received ì In the Handset area select the handset on which incoming VoIP calls are indicated Only the handsets registered on the same base station as...

Page 49: ...n be seen in the Gigaset M34 software under M34 USB Configuration Name ì Press the Talk or Handsfree key on the handset to make the internal connection i You can make calls to a landline if you have activated a SkypeOut account with Skype and have enough call credit on the account Information about SkypeOut will be found on the Skype web sites Note that your handset will be blocked to other calls ...

Page 50: ...y on your handset Placing a call to any landline number using SkypeOut ì Select Please dial and press the OK key ì Enter the landline number you wish to call When the connection is no longer required ì End the call by pressing the End Call key on your handset Sort order of contacts on the Skype list When you select Skype in the M34 USB menu on your handset a list is displayed of all Skype and Skyp...

Page 51: ...all a friend who is entered on the list of your Skype contacts as Ben ì Press the 2 key twice on your handset and it will display the first name on the contact list that begins with the letter B Barbara Now scroll down until Ben is selected Calling from the Skype call log list The Skype call log stores the most recently dialled numbers It is like a last number redial list ì On the handset open the...

Page 52: ...3 08 2006 Schablone 2005_07_27 Checking the status of other contacts You can check the status of your contacts ì On the handset open the Skype area ì Select the contact whose status you wish to check ì Press the display key About The contact s current status is displayed e g Stepped Out ...

Page 53: ...e over IP telephone with which you can use tomorrow s technology today To establish a direct connection between the participants in a call SIPPS requires the cur rent IP address for each caller Most private Internet users are given a new IP address each time they dial up the Internet it therefore follows that the corresponding SIP address also changes on each occasion To avoid this problem what is...

Page 54: ...twork no other costs are incurred regardless of the call duration the number of parties and the distance between the parties u SIPPS allows extremely high voice quality The connection quality is primarily limited by the capabilities of the connected PCs hardware configuration u Telephone calls can be transferred in encrypted form and firewalls can be used as normal with no restrictions More detail...

Page 55: ...ou can use Internet telephony from your handset To do this you must establish an internal connection between your handset and your Gigaset M34 USB PC adapter Calling the Gigaset M34 USB The requirement for this connection is that your handset is registered on the same base station as the Gigaset M34 USB PC adapter To create the connection between your handset and the Gigaset M34 USB make a free in...

Page 56: ...ressing the End call key on your handset Note that your handset will be blocked to other calls for the duration of the internal connection If you have set up the Call waiting function on your handset you will hear the waiting tone if another call is received and also see the number or name of the caller on the display If when setting up the SIPPS compo nent you have specified that incoming message...

Page 57: ...length of entries 20 managing directory entries 27 Outlook 25 receive 24 renaming distribution list 30 selecting 23 sending 25 sending distribution list 30 setting the view 24 setting up display of names for handset 20 setting up telephone numbers for handset 19 sorting directory entries 23 sorting names 20 toolbar and menu commands 27 view 24 Windows address book 25 Directory entries categorising...

Page 58: ...s 15 S Safety precautions 39 DSL connection 39 Selecting messages 13 Selecting PC directories 23 Sending a directory 25 Setting the view 24 Setting up display of names for handset 20 Setting up telephone numbers for handset 19 SIPPS 53 advantages 54 calling Gigaset M34 USB 55 configuration 55 exclusion of liability 53 safety precautions 53 setting up a call 56 system requirements 53 using with the...

Page 59: ...ex Gigaset M34 USB App en A31008 M403 R102 x4 7619 gigaset_manual_m34_apps_eng_v1_0SIX fm 03 08 2006 U Updating 34 Updating view 34 V View of directories 24 Voice over IP 43 VoIP 43 W Windows address book 25 ...

Page 60: ...sued by Siemens Home and Office Communication Devices GmbH Co KG Schlavenhorst 66 D 46395 Bocholt Siemens Home and Office Communication Devices GmbH Co KG 2006 All rights reserved Subject to availability Rights of modification reserved www siemens com gigaset A31008 M403 R102 x4 7619 ...

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