ScanSoft PAPERPORT 9 Getting Started Manual Download

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Creating PDF Documents

Creating PDF Documents

PDF (Portable Document Format) files are often classified into three different
types, commonly called flavors:

•

PDF Image

•

PDF Searchable Image

•

PDF Formatted Text & Graphics

You can create one or more of these PDF flavors, depending upon your version of
PaperPort software. Refer to the PaperPort online Help for additional details.

This table lists which features are available for creating each type of PDF in
PaperPort Deluxe and PaperPort Pro Office:

Format

PaperPort Deluxe

PaperPort Pro Office

PDF Image

Scan
Get Photo
Print to PaperPort
Save As
Web Capture

PDF Searchable Image

(OmniPage Pro required)

Scan
Print to PaperPort
Save As
Web Capture

PDF Formatted Text &
Graphics

(Read Only)

Print to PaperPort
Duplicate As

Summary of Contents for PAPERPORT 9

Page 1: ......

Page 2: ...merchantability or fitness for a particular purpose Some states or jurisdictions do not allow disclaimer of express or implied warranties in certain transactions therefore this statement may not appl...

Page 3: ...t 8 What s new in PaperPort 9 9 Create edit and manage PDF files 9 Save time with batch processing 9 Use improved scanning features 10 Annotate all image items 10 Find files and documents with ease 10...

Page 4: ...hing Up Images 19 Image editing tools 19 Edit multiple images 20 Annotating Pages 21 Annotation tools 21 Filing Items 22 Work with PaperPort folders 23 Color code folders 23 Work with items 23 Add sea...

Page 5: ...o Other Programs 28 Adjust Send To options 29 Customize the Send To bar 30 Send items as E mail attachments 30 Converting Items 31 Convert items to image formats 31 Convert images to text 32 Filling O...

Page 6: ...vi Contents...

Page 7: ...nned documents including Word files spreadsheets PDF files and even digital photos PaperPort s editing tools ensure that scanned documents will look great while the annotation tools let you add notes...

Page 8: ...s available on the PaperPort Help menu Using release notes PaperPort Release Notes provide important information about this release of PaperPort This document is included on the installation CD on the...

Page 9: ...installed Index and search for the content and properties of PDF files Create PDF files from existing text documents By using the new Print to PDF feature you can now create PDF files directly from M...

Page 10: ...nd items by specific item properties You can also index TIFF files PDF image files and read only files and directories Use a variety of new productivity enhancements PaperPort helps you manage your ti...

Page 11: ...information about all these topics The PaperPort desktop The PaperPort desktop appears with the Folders pane when you first start the program It displays your documents as well as the tools you can u...

Page 12: ...image only and non image PDF items You can edit PDF image only items You can quickly send an item to another program without leaving the PaperPort program PaperPort supports a wide variety of program...

Page 13: ...Port s Folder View PaperPort thumbnails One quick way to locate your PaperPort items is to visually browse through the thumbnails on your PaperPort desktop Each thumbnail is a small graphic representa...

Page 14: ...you can Drag a thumbnail to reposition it on the PaperPort desktop Drag a thumbnail to a folder to move the item to that folder Double click a thumbnail to view the item Press the Ctrl key and double...

Page 15: ...ch up and annotate them You can also enlarge or reduce the view for easy reading To view an item in the Page View window double click a thumbnail or select the item and click the Page button on the Co...

Page 16: ...s from Windows Explorer or other programs to the PaperPort desktop Download photos from a digital camera Scan to the PaperPort desktop PaperPort is designed to work with TWAIN and WIA compatible scann...

Page 17: ...You can use the Print to PaperPort capability to create print formatted views of web pages Capture web pages You can use Web Capture to capture web pages on the Internet as PaperPort Image items or PD...

Page 18: ...r more information about adding and using PaperPort folders Import files You can use the Import file feature to bring an image file such as those in the PDF BMP JPEG and TIFF format created in another...

Page 19: ...image you want to cut copy or delete using the commands on the Edit menu Use it also to select part of an image before cropping or using the Remove Red Eye tool Rotate an image Click the Rotate tool t...

Page 20: ...when photographing people or animals in low light or with a flash Remove part of an image When you want to save or work with only part of a page or image you can crop the image or you can erase the p...

Page 21: ...text draw lines and arrows or stamp a picture onto an image item It is easy to send a document with annotations to people without PaperPort by using the PDF Image format The recipient only has to dou...

Page 22: ...as drag and drop folders to other folders Specify search criteria to help you find your items later Highlighter Use the highlighter tool to highlight any area of the image just as you might use a hig...

Page 23: ...coding is useful when you want to find items quickly by importance based on your own personal color preferences Work with items A key to organizing items in PaperPort is filing items in appropriate f...

Page 24: ...rPort Image items and PDF Image items and then use the properties as search criteria to find items in PaperPort PaperPort also allows you to assign the same keywords to multiple items at the same time...

Page 25: ...rch criteria You can look for items by Item properties Text content Find items by their properties You can search for any type of item by its item name You can also search for PDF and PaperPort Image...

Page 26: ...rPort should wait before starting the update process If you prefer you can manually update the SimpleSearch index for all items a single item or all items in one or more folders It is good practice to...

Page 27: ...nSoft OmniPage 11 or higher installed with PaperPort Deluxe or PaperPort Pro Office 9 or higher Sharing Files PaperPort provides many tools to make it easy for you to share files images and documents...

Page 28: ...com Sending Items to Other Programs Drag and drop functionality makes opening your files in your favorite programs a snap Simply choose the file you want and drop it onto the program icon on the Send...

Page 29: ...e programs to which you can send your PaperPort items These programs are often referred to as linked programs The program link on the Send To bar does any necessary conversion and may provide options...

Page 30: ...ram icons that you have added to the Send To bar Rearrange program icons If you do not like the arrangement of the program icons on the Send To bar you can move them to new positions Refer to the Pape...

Page 31: ...convert scanned documents and text items to image formats The Save As command allows you to save image items to any of a variety of standard image formats including PDF JPEG and TIFF as well as the na...

Page 32: ...R software launches your word processing program and loads the scanned text into a document ready for editing In the Page View window PaperPort also allows you to copy text from part of an image item...

Page 33: ...zes the form recognizes the blank areas in which data can be entered and creates blank fields for the data So that you can easily see where to enter data FormTyper underlines each field in color Now y...

Page 34: ...perPort online Help for additional details This table lists which features are available for creating each type of PDF in PaperPort Deluxe and PaperPort Pro Office Format PaperPort Deluxe PaperPort Pr...

Page 35: ...nDirect Send To bar Icons on the ScanDirect bar represent the programs that are linked to PaperPort and to ScanDirect To scan and then send an item to a certain program click the program icon and then...

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