26
Finding Items
Add items to the SimpleSearch index
The SimpleSearch index uses PaperPort’s OCR software to extract and copy
textual content from your items, and creates a database of the words or phrases in
those items, much like the index of a book.
Item properties, such as name and author, are also added to the index.
Although creating an index is time consuming, searching for items in the index
may be much faster than searching file by file.
Using PaperPort
Options
available from the
Tools
menu, you can specify
whether you want SimpleSearch to run automatically each time you add a new
item or modify an existing item. You can also set how long PaperPort should wait
before starting the update process.
If you prefer, you can manually update the SimpleSearch index for all items, a
single item, or all items in one or more folders. It is good practice to update the
SimpleSearch index on a regular basis to shorten the length of time required to
complete the process.
Use the Search pane
Use the Search pane to enter search criteria and select options for finding your
PaperPort items.
A file search is based on item properties only. You enter the item properties in the
Name, author,
keyword
box.
An index search references PaperPort’s SimpleSearch index to find item
properties or actual text contained within an item. You enter the item properties
in the
Name, author,
keyword
box and the text content in the
Containing text
box.
SimpleSearch returns a list of all the items that match the criteria you specify.
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