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Ricoh FAX3310LE, Operating Instructions Manual

The Ricoh FAX3310LE is a reliable fax machine for your office needs. Ensure smooth operation by following the detailed instructions in the Operating Instructions Manual. Download the manual for free from our website and maximize the capabilities of your Ricoh FAX3310LE.

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TABLE OF CONTENTS

NOTICE ...................................................................................................................1

Safety Information ...................................................................................................... 1

Safety During Operation .......................................................................................... 1

Important Safety Instructions ...............................................................................3

Grounding .................................................................................................................. 3

Positions of the 

R

R

R

R

CAUTION Label ......................................................................4

ENERGY STAR Program .......................................................................................5

Energy Saving Modes ................................................................................................ 5

How to Read this Manual ......................................................................................8
Manuals for This Machine .....................................................................................9

Basic Features (this manual) ..................................................................................... 9
Advanced Features (on CD-ROM)  ............................................................................ 9

1. Getting Started

Guide to Components ......................................................................................... 11

Front View ................................................................................................................ 11
Side View ................................................................................................................. 12

Control Panel........................................................................................................ 13
Starting the Machine............................................................................................ 15

Turning On the Power .............................................................................................. 15
Turning Off the Power .............................................................................................. 15

Reading the Display............................................................................................. 16

Reading the Display and Using Keys....................................................................... 16
Standby Display ....................................................................................................... 16
Communication Display ........................................................................................... 17
Display Prompts ....................................................................................................... 17

2. Faxing

Transmission Modes ........................................................................................... 19

Switching between Memory Transmission and Immediate Transmission................ 20

Setting Originals .................................................................................................. 21

Loading Originals in the Document Feeder.............................................................. 21
Original Sizes Difficult to Detect ............................................................................... 22

Memory Transmission......................................................................................... 23
Canceling a Memory Transmission.................................................................... 25

Before the Start Key is Pressed ............................................................................... 25
While the Original is Being Scanned........................................................................ 25
During Transmission ................................................................................................ 25
While the Original is Awaiting Transmission ............................................................ 26

Immediate Transmission..................................................................................... 27
Canceling an Immediate Transmission ............................................................. 29

Before the Start key is Pressed................................................................................ 29
After the Start key is Pressed................................................................................... 29

Scan Settings ....................................................................................................... 30

Resolution ................................................................................................................ 30
Original Type............................................................................................................ 31

StellaF15_GB_Combine_F2_pre_FM.book  Page i  Thursday, June 24, 2004  2:32 PM

Summary of Contents for FAX3310LE

Page 1: ...g Started Faxing Registering Troubleshooting Overseas Affiliates U S A RICOH CORPORATION 5 Dedrick Place West Caldwell New Jersey 07006 Phone 1 973 882 2000 The Netherlands RICOH EUROPE B V Groenelaan...

Page 2: ...nd PREVENTING EQUIPMENT PROBLEMS Notes Some illustrations in this manual might be slightly different from the machine Certain options might not be available in some countries For details please contac...

Page 3: ...eys 16 Standby Display 16 Communication Display 17 Display Prompts 17 2 Faxing Transmission Modes 19 Switching between Memory Transmission and Immediate Transmission 20 Setting Originals 21 Loading Or...

Page 4: ...paper 48 Speed Dial 49 Registering 49 Editing 51 Deleting 52 Groups 54 Registering 54 Editing 57 Editing a Group Name 57 Adding a Fax Number to a Group 58 Deleting 60 To delete a destination from a gr...

Page 5: ...n this manual the following important symbols are used Direct or indirect reflected eye contact with the laser beam may cause serious eye damage Safety precautions and interlock mechanisms have been d...

Page 6: ...rotect the machine from dampness or wet weather such as rain and snow Unplug the power cord from the wall outlet before you move the machine While moving the machine you should take care that the powe...

Page 7: ...t potentially hazardous electrical shock provide means of connecting to the protective grounding conductor in the building wiring those grounding conductors of power cable and 3 pins plug StellaF15_GB...

Page 8: ...ion shown below For safety please follow the instructions and handle the machine as indicated The inside of the machine becomes very hot Do not touch the inside Doing so could result in a burn A ZFWH3...

Page 9: ...ble Fax Standby Use when you receive faxes regularly Energy Saving Standby Use when you wish to economize on power con sumption Choose the one that best suits your circumstances As an ENERGY STAR Part...

Page 10: ...displayed even if the cassette is not pushed right in After loading paper press the Energy Saver key and check that READY is shown on the display The Manual Receive indicator goes out in Energy Saving...

Page 11: ...al is set Recycled Paper In accordance with the ENERGY STAR Program we recommend use of recycled paper which is environmentally friendly Please contact your sales representa tive for recommended paper...

Page 12: ...tions under this symbol Be sure to read the instructions all of which are described in the Safety Information section The statements above are notes for your safety Important If this instruction is no...

Page 13: ...nguage you use The Advanced Features manual describes more advanced functions and also explains settings for key operators Chapter 1 Transmission Options Explains about sending at a specific time with...

Page 14: ...n Chapter 10 Installation Explains about installation considerations connecting to a telephone line and connecting the power Chapter 11 Appendix You can check the specifications for this machine Syste...

Page 15: ...s cover when changing the toner cassette and the photo conductor unit in side the machine 7 Main Paper Tray Load paper here 8 Paper Tray Unit Option You can load more paper here 9 Lower Right Cover Op...

Page 16: ...e to sup port large papers 2 Power Switch The power switch turns your machine on and off 3 Ventilation hole Prevents overheating Do not obstruct the ventilation hole by placing an object near it If th...

Page 17: ...out to runout and lights continuously when toner has run out 7 Load Paper indicator Lights when a paper tray is empty or the paper tray is not fully inserted 8 0 0 0 0 1 1 1 1 keys Press to move the c...

Page 18: ...en you want to print a help list 20 Resolution key Press to switch between Standard Auto Detail and Fine When the indicator is not lit Standard is selected 21 Halftone key Select halftone when faxing...

Page 19: ...r switch or you unplug the power cord Fax files programed in memory will be de leted 12 hours or more after you turn off the power switch or you unplug the power cord The stor age time might be shorte...

Page 20: ...isplay for items which can be selected Note Press 0 or 1 to display another function on the LCD display or move the brackets to select another values Press the OK key to set a selected function or ent...

Page 21: ...e top of the LCD display Note Even when the machine is send ing or receiving a fax message from into memory you can still scan the next original into memory Immediate Transmission Display Prompts Depe...

Page 22: ...Getting Started 18 1 StellaF15_GB_Combine_F2_pre_FM book Page 18 Thursday June 24 2004 2 32 PM...

Page 23: ...e fax while scan ning It is convenient when you would like to send a document immedi ately and would like to check whether you have successfully connected with the other party s fax machine A fax docu...

Page 24: ...mory Transmission is selected Note You can set whether the machine is in Memory Transmission mode or Immediate Transmission mode right after the power is turned on with the User Parameters Switch 00 B...

Page 25: ...ask the receiver about the size and di rection of the paper used in their terminal Make sure that all ink correcting fluid etc has completely dried be fore setting your original If it is still wet the...

Page 26: ...ide to match the size of the originals again Note Set the originals gently Reference For details about unsuitable originals see p 127 Originals unsuitable for the Document Feeder ADF Advanced Fea ture...

Page 27: ...display Memory Transmis sion is disabled Use Immediate Transmission instead Note Maximum number of Memory Transmission files 140 Maximum number of destinations per Memory Transmission 140 Combined to...

Page 28: ...Dial the destina tion is added even if you did not press the OK key Reference p 32 Dialing E E E E Press the Start key The machine starts scanning the original The machine calls the destination The na...

Page 29: ...sion Use this procedure to cancel a trans mission after the original has been scanned Note If transmission finishes while you are carrying out this procedure it will not be canceled If you cancel a me...

Page 30: ...nsmission may be sent before you can cancel it even if you start canceling the transmis sion before it is fully sent A A A A Press the Job Information key and confirm that 1 Cancel TX RX is displayed...

Page 31: ...ith the User Parameters The machine does not redial with immediate transmission A A A A Check that the Memory Trans mission indicator is not lit If it is lit press the Memory Trans key B B B B Set you...

Page 32: ...Faxing 28 2 Reference p 39 Own Name Fax Head er Own Fax Number After transmission the machine will return to standby display StellaF15_GB_Combine_F2_pre_FM book Page 28 Thursday June 24 2004 2 32 PM...

Page 33: ...set the original you can also cancel the transmission by removing the original from the machine After the Start key is Pressed A A A A Press the Clear Stop key and then remove the original Note If th...

Page 34: ...clarity This resolution is four times as fine as Standard Auto 8 3 85 lines mm 200 100dpi and 8 7 7 lines mm 200 200dpi Select for originals containing nor mal size characters and small size characte...

Page 35: ...ch as a photograph or a color original Note If you select Halftone resolution is automatically set to Detail Even if you do not select Halftone again the resolution will not return to Standard If you...

Page 36: ...the number keys The digits appear on the display as you enter them Note If you make a mistake press the Clear Stop key and enter again If you wish to send this message to more than one destination pre...

Page 37: ...Speed Dials Tone This function allows a machine con nected to a pulse dialing line to send tone signals for example if you want to use a special service on a tone dial ing line When you press the p p...

Page 38: ...mber in a Speed Dial beforehand Additionally you can store a name for the destination in Speed Dials Note To register edit or delete Speed Dial entries see p 49 Speed Dial To check the contents of all...

Page 39: ...r Function Key Group Dial is assigned to F4 as a default setting If this setting is changed program the Group func tion in a User Function key F1 to F5 When you want to speci fy a destination press th...

Page 40: ...F4 as a default setting If this setting is changed you must program the Group function in a User Function key beforehand See p 51 User Function Keys Advanced Features A A A A Make sure that the machin...

Page 41: ...can answer the call while the machine is ring ing If you do not answer the call the machine automatically chang es to receive fax messages Note You can change the number of rings See p 60 Setting the...

Page 42: ...ception Mode is displayed G G G G Press the OK key H H H H Press 0 0 0 0 or 1 1 1 1 to select the recep tion mode I I I I Press the OK key J J J J Press the User Tools key to re turn to the standby di...

Page 43: ...y page you send Own Fax Number Required by inter national law This is your fax machine s phone number that must include country and area codes using 20 characters or less During any communica tion you...

Page 44: ...t to erase a character in the name press the Clear Stop key Reference See p 64 Entering Charac ters for how to enter characters J J J J Press the OK key Your Own Name is programmed K K K K Press 0 0 0...

Page 45: ...nications operator Characters you can enter include numerals 0 9 plus symbols and spaces R R R R Press the OK key Your Own Fax Number is pro grammed S S S S Press the User Tools key to re turn to stan...

Page 46: ...nitial settings A A A A Press the User Tools key B B B B Press 0 0 0 0 or 1 1 1 1 until 2 Fax Fea tures is displayed C C C C Press the OK key D D D D Press 0 0 0 0 or 1 1 1 1 until 3 Setup is displaye...

Page 47: ...ck Dial list and keep it when you program or change fax num bers See p 54 Printing Re ports Lists Advanced Features Limitation When a registered Quick Dial key is being used for a standby Memo ry Tran...

Page 48: ...on key that contains the Dial Op tion You can specify SUB or SEP SID and PWD See p 23 SEP Code Advanced Features or p 24 SUB Code Advanced Features H H H H Press the OK key The fax number is programme...

Page 49: ...sing 0 or 1 G G G G Press the OK key H H H H Press the Clear Stop key and then reenter the fax number with the number keys Note If you make a mistake press the Clear Stop key and try again If you pres...

Page 50: ...at the other end See p 7 Label Inser tion Advanced Features M M M M Press the OK key If you want to store another Quick Dial go to step E N N N N Press the User Tools key to re turn to standby displa...

Page 51: ...ou want to delete another Quick Dial key go to step F I I I I Press the User Tools key to re turn to standby display Quick Dial Key Label Dial label You can print a template that can be used to make l...

Page 52: ...Registering 48 3 Label paper GFREPO1E StellaF15_GB_Combine_F2_pre_FM book Page 48 Thursday June 24 2004 2 32 PM...

Page 53: ...ed Dial list and keep it when you register or change a destina tion Limitation When a registered Speed Dial is being used for a standby Memory Transmission the message This Di al is in Use Can not Cha...

Page 54: ...ess the OK key I I I I Press the OK key The fax number is programmed J J J J Enter the Destination name Note If a destination name is already registered in the Speed Dial the name is shown on the disp...

Page 55: ...he number keys or search using 0 or 1 H H H H Press the OK key I I I I Press the Clear Stop key and then reenter a fax number with the number keys Note If you make a mistake press the Clear Stop key a...

Page 56: ...not Delete is shown and you cannot delete the destination for this Speed Dial A A A A Press the User Tools key B B B B Press 0 0 0 0 or 1 1 1 1 until 2 Fax Fea tures is displayed C C C C Press the OK...

Page 57: ...Speed Dial 53 3 I I I I Press the User Tools key to re turn to standby display StellaF15_GB_Combine_F2_pre_FM book Page 53 Thursday June 24 2004 2 32 PM...

Page 58: ...ed in a Group key thus leaving the Quick Dial keys to be used more effectively Registering You can register the following items in a Group Destination fax numbers Group name up to 20 characters You ca...

Page 59: ...1 until 2 Fax Fea tures is displayed C C C C Press the OK key Confirm that 1 Program Delete is displayed D D D D Press the OK key E E E E Press 0 0 0 0 or 1 1 1 1 until 5 Prog Group Dial is displayed...

Page 60: ...hen enter a Speed Dial number I I I I Press the OK key The destination is programmed J J J J Press the 0 0 0 0 or 1 1 1 1 to select Add or Exit K K K K Press the OK key If you selected Exit go to step...

Page 61: ...A A Press the User Tools key B B B B Press 0 0 0 0 or 1 1 1 1 until 2 Fax Fea tures is displayed C C C C Press the OK key Confirm that 1 Program Delete is displayed D D D D Press the OK key E E E E P...

Page 62: ...programmed Quick Dial key press the Quick Dial key and then the OK key O O O O Press the OK key If you want to program another group name go to step F P P P P Press the User Tools key to re turn to st...

Page 63: ...following three methods Enter the fax number with the number keys Press a Quick Dial key Press the Speed Dial key and en ter a Speed Dial number Note If you specify a Quick Dial or Speed Dial that is...

Page 64: ...ndby display Deleting The following procedure describes how to delete a destination from a group When you delete a destination from a group programmed in a Quick Dial or a Speed Dial the contents of t...

Page 65: ...ion you want to delete N N N N Press the OK key To delete another destination re peat steps L to N O O O O If you are finished deleting desti nations press 0 0 0 0 or 1 1 1 1 to select Exit P P P P Pr...

Page 66: ...the number of the group you want to delete 1 to 5 Enter the group number with the number keys or search using 0 or 1 H H H H Press the OK key The entire Group is deleted I I I I Press the User Tools k...

Page 67: ...if you want to delete the Quick Dial key press No K Press the OK key If you selected No in step J the Quick Dial key is deleted Go to step N L If you want to change the Quick Dial key press the new Q...

Page 68: ...ed on a Quick Dial key is displayed For ex ample when you press Quick Dial 01 the letter displayed changes in the order A B C A as you press the key Press 1 to move the cursor and enter the next chara...

Page 69: ...r right of the position you want to enter the character Now the inserted character is shown left of the cursor posi tion B B B B Press the OK key Wild Cards When you register other parties Own Name or...

Page 70: ...Registering 66 3 StellaF15_GB_Combine_F2_pre_FM book Page 66 Thursday June 24 2004 2 32 PM...

Page 71: ...r Advanced Features If you want to change the paper size see p 61 Changing the Paper Size Setting Advanced Features A A A A Make sure that the main paper tray is not being used B B B B Pull out the ma...

Page 72: ...pressed Alarm The sound to signal something go ing amiss A A A A Press the User Tools key B B B B Press 0 0 0 0 or 1 1 1 1 until 2 Fax Fea tures is displayed C C C C Press the OK key Confirm that 1 Pr...

Page 73: ...ress the OK key The volume is adjusted If you want to adjust another item repeat steps G to I J J J J Press the User Tools key to re turn to standby display StellaF15_GB_Combine_F2_pre_FM book Page 69...

Page 74: ...erform the following procedure to clear the jammed original A A A A Open the ADF cover B B B B While pushing the release button lift the ADF unit C C C C Remove the original D D D D Close the ADF unit...

Page 75: ...ea inside the machine becomes hot during printing To avoid inju ry when removing paper jams do not touch any parts other than those specified in this manual Note If paper jams occur in the optional pa...

Page 76: ...Dial number does not contain a number This Dest is Already Selected Either This number is already included in this Group The same destination was specified more than once Insert Pause After Area Code...

Page 77: ...rectly Toner is Almost Empty The toner cassette is nearly empty Copy Mode Locked Copy mode is disabled Enable it with the User Parameters Change ADF Maintenance Kit Replace the ADF Maintenance Kit Sca...

Page 78: ...on to take place and their solutions WhySubstituteReception Occurred Indication Status Solution Paper has run out B is lit red Load paper See p 67 Loading Paper in the Main Paper Tray Toner is empty D...

Page 79: ...When D appears on the display toner is beginning to run out Replace the toner cassette soon Reference See p 117 Replacing the Toner Cassette Advanced Features Message appears blank at the other end Th...

Page 80: ...mum number of destinations has not been reached 69 destinations have been programmed with the number keys Program more numbers with Quick Di als or Speed Dials Reference See p 54 Groups Problem Requir...

Page 81: ...ups 35 Using Quick Dials 33 Using Speed Dials 34 Dial label 47 Display 16 Document Feeder ADF 11 21 E Editing Fax Header 41 Groups 57 Own Fax Number 41 Own Name 41 Quick Dial 45 Speed Dial 51 Energy S...

Page 82: ...wer Switch 12 Q Quick Dial 43 Deleting 46 Dialing 33 Dial label 47 Editing 45 Registering 43 Quick Dial keys 14 R Receive File Indicator 13 74 Reception Mode Selecting 37 Reception Modes Auto Receive...

Page 83: ...ans Option key 13 Troubleshooting 67 Error Messages 72 TTI Fax Header 39 U User Function keys 13 User Tools key 14 V Ventilation hole 12 Volume 68 W Wild Cards 65 StellaF15_GB_Combine_F2_pre_FM book P...

Page 84: ...80 MEMO StellaF15_GB_Combine_F2_pre_FM book Page 80 Thursday June 24 2004 2 32 PM...

Page 85: ...81 MEMO StellaF15_GB_Combine_F2_pre_FM book Page 81 Thursday June 24 2004 2 32 PM...

Page 86: ...82 GB GB H555 8401 MEMO StellaF15_GB_Combine_F2_pre_FM book Page 82 Thursday June 24 2004 2 32 PM...

Page 87: ...nd PREVENTING EQUIPMENT PROBLEMS Notes Some illustrations in this manual might be slightly different from the machine Certain options might not be available in some countries For details please contac...

Page 88: ...g Started Faxing Registering Troubleshooting Overseas Affiliates U S A RICOH CORPORATION 5 Dedrick Place West Caldwell New Jersey 07006 Phone 1 973 882 2000 The Netherlands RICOH EUROPE B V Groenelaan...

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