Ricoh Aficio MP 1600L Operating Instructions Manual Download Page 1 | Manualshive

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Operating Instructions

Printer Reference

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.

Preparing the Machine

Setting Up the Printer Driver

Other Print Operations

Saving and Printing Using the Document Server

The Functions and Settings of the Machine

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Summary of Contents for Aficio MP 1600L

Page 1: ...for future reference For safe and correct use be sure to read the Safety Information in About This Machine before using the machine Preparing the Machine Setting Up the Printer Driver Other Print Operations Saving and Printing Using the Document Server The Functions and Settings of the Machine Appendix 1 2 3 4 5 6 ...

Page 2: ...bited by local law bank notes revenue stamps bonds stock certificates bank drafts checks passports driver s licenses The preceding list is meant as a guide only and is not inclusive We assume no responsibility for its completeness or accuracy If you have any questions concerning the legality of copying or printing cer tain items consult with your legal advisor Notes Some illustrations in this manu...

Page 3: ...settings and Address Book procedures such as register ing fax numbers e mail addresses and user codes Also refer to this manual for explanations on how to connect the machine Trouble Shooting Provides a guide to solving common problems and explains how to replace paper toner and other consumables Security Reference This manual is for administrators of the machine It explains security func tions th...

Page 4: ... machine Other manuals Manuals for This Machine Safety Information Quick Reference Copy Guide Quick Reference Printer Guide Quick Reference Scanner Guide PostScript3 Supplement UNIX Supplement Manuals for DeskTopBinder Lite DeskTopBinder Lite Setup Guide DeskTopBinder Introduction Guide Auto Document Link Guide Note Manuals provided are specific to machine types For UNIX Supplement please visit ou...

Page 5: ...Driver for the Selected Port 19 Using as a Windows Network Printer 32 Using as a NetWare Print Server Remote Printer 35 Form Feed 37 Banner Page 37 Printing after Resetting the Printer 37 Installing the Printer Driver Using USB 38 Windows Me USB 38 Windows 2000 USB 40 Windows XP Windows Server 2003 USB 42 Printing with Parallel Connection 44 Printing with Bluetooth Connection 46 Supported Profiles...

Page 6: ...Binder Lite 74 Using commands 78 Unauthorized Copy Control 79 Using Data security for copying 80 Using Mask type 82 Important Notice 84 Using the Print Job Function 85 Selecting the Initial Print Job List 88 Printing from the Print Job Screen 89 Sample Print 89 Locked Print 93 Hold Print 97 Stored Print 100 Printing from the List Per User ID Screen 104 Printing the Selected Print Job 104 Printing ...

Page 7: ...nt Server 131 5 The Functions and Settings of the Machine Mainframe 133 Functions 133 Interface 133 List of the Setting Items 134 Web Image Monitor 134 telnet 137 UNIX 138 Settings that can be used with PostScript 3 139 6 Appendix Specifications 141 Options 142 INDEX 144 ...

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Page 9: ...read these notes They can be found in the Safety Information section of About This Machine Indicates points to pay attention to when using the machine and explanations of likely causes of paper misfeeds damage to originals or loss of data Be sure to read these explanations Indicates supplementary explanations of the machine s functions and instruc tions on resolving user errors This symbol is loca...

Page 10: ...mmed for example cannot be used 1 Operational status or messages Displays current machine status such as Ready Offline and Printing In formation about the print job user ID and document name appears in this section 2 fOnline Offline When you press these keys the machine switches between online and offline When the machine is online it can re ceive data from the computer When the machine is offline...

Page 11: ...obs that sent from a computer 7 Spooling Job List Press to display spooled jobs 8 Paper Tray Status indicators The paper tray settings appear Note When the power is turned on the copier display is shown This is a factory default This initial setting can be changed See User Tools System Set tings General Settings Guide ...

Page 12: ...alled PS Config Font Page You can print the current configuration and installed PostScript font list This menu can be selected only when the optional PostScript 3 unit is installed PDF Config Font Page You can print the current configuration and installed PDF font list This menu can be selected only when the optional PostScript 3 is installed Hex Dump You can print in the Hex Dump mode Menu Descri...

Page 13: ...ct to have print on both sides of each page Copies You can specify the number of print sets This setting is disabled if the number of pages to print has been specified with the printer driver or another command Blank Page Print You can select whether or not to print blank pages Edge Smoothing You can set to smoothen the edges of printed charac ters Toner Saving Make setting to select either to app...

Page 14: ...is timeout period Menu Description Orientation You can set the page orientation Form Lines You can set the number of lines per page Font Source You can set the storage location of the default font Font Number You can set the ID of the default font you want to use Point Size You can set the point size you want to use for the se lected font Font Pitch You can set the number of characters per inch fo...

Page 15: ...g on security settings Reference For details see Printer Features General Settings Guide For more information about copier features and system settings see Copy Reference and General Settings Guide Menu Description Data Format You can select a data format Resolution You can set the print resolution in dots per inch Menu Description Change PDF Password You can set the password for the PDF file exec...

Page 16: ...the paper size using the printer driver when printing data from the computer The paper size set using the printer driver has priority over the one set using the display panel Printing onto paper with specific orientation When printing onto paper that has specific orientation requirements such as envelopes or letterhead paper be sure to set as the followings If the paper feed orientation is L inser...

Page 17: ...the sheets to avoid a multi sheet feed D Select the paper size Note Open out the extender to support paper sizes larger than A4 L 81 2 11 L When setting an OHP transparency make sure that its front and back sides are properly positioned Reference For printer driver settings see the printer driver Help Select paper type when printing onto OHP transparencies or thick paper over 127 9 g m2 For detail...

Page 18: ...ay Set ting Priority in System of Printer Features see Printer Features General Set tings Guide Set paper size using the control panel Thick paper and OHP transparencies are delivered face up on the top of the preceding page therefore the prints need to be rearranged into the correct or der To avoid this select Reverse order print in the RPCS printer driver set tings to deliver the prints in the c...

Page 19: ...r is not used select Machine Settings from Bypass Tray Set ting Priority in System of Printer Features see Printer Features General Set tings Guide Set paper size using the control panel A Press the User Tools Counter key on the control panel B Press System Settings C Press the Tray Paper Settings tab D Press TNext to scroll through the list E Press Printer Bypass Paper Size F Press Custom size If...

Page 20: ...ect Machine Settings from Bypass Tray Set ting Priority in System of Printer Features see Printer Features General Set tings Guide Set the paper size using the control panel A Press the User Tools Counter key on the control panel B Press System Settings C Press the Tray Paper Settings tab D Press TNext to scroll through the list E Press Paper Type Bypass tray F Select OHP or Thick Paper G Press OK...

Page 21: ... installation procedure that is appropriate to the connection method Network Connection This machine can be used as a Windows printing port or network printer Using this Machine as the Windows Printing Port Network connections can be established through Ethernet and IEEE 802 11b Available ports are determined by the combination of your Windows operating system s version and connection method ZZZ03...

Page 22: ...tion Method Available Ports Ethernet IEEE 802 11b SmartDeviceMonitor for Client port Connection Method Available Ports Ethernet IEEE 802 11b SmartDeviceMonitor for Client port Connection Method Available Ports Ethernet IEEE 802 11b SmartDeviceMonitor for Client port Standard TCP IP LPR port Connection Method Available Ports Ethernet IEEE 802 11b SmartDeviceMonitor for Client port Standard TCP IP L...

Page 23: ...print server or the NetWare remote printer Reference See the explanation about how to install the printer driver for each type of network printer For the Windows network printer see p 32 Using as a Windows Network Printer For the NetWare print server and remote printer see p 35 Using as a Net Ware Print Server Remote Printer ZZZ036S ...

Page 24: ...ons Windows 2000 USB Parallel and Bluetooth connections Windows XP USB Parallel and Bluetooth connections Windows Server 2003 USB Parallel and Bluetooth connections Windows NT 4 0 Parallel connections Reference See the explanation about how to install the printer driver for each method of connection For the USB connection see p 38 Installing the Printer Driver Using USB For the parallel connection...

Page 25: ...er driver for Windows NT 4 0 from the supplier s website For details ask your sales service representatives To install printer driver under Windows 2000 XP Professional Windows Server 2003 and Windows NT 4 0 you must have an account that has Man age Printers permission Log on as an Administrator If you connect using USB refer to p 38 Installing the Printer Driver Using USB and install the printer ...

Page 26: ...st dialog box of the installer and then take out the CD ROM Note To stop installation of the selected software click Cancel before installa tion is complete Auto Run may not work with certain operating system settings If this hap pens launch Setup exe on the CD ROM root directory Select a machine to whose IP address is displayed in Connect To to install SmartDeviceMonitor for Client when using TCP...

Page 27: ... all applications currently running B Insert the CD ROM into the CD ROM drive The installer starts C Select an interface language and then click OK The default interface language is English D Click DeskTopBinder SmartDeviceMonitor for Client E Select an interface language and then click Next The default interface language is English F The message to quit all other applications appears Quit all app...

Page 28: ... one of the options to restart the computer either now or later and click Complete Restart the computer to complete installation Note To stop installation of the selected software click Cancel before installa tion is complete Auto Run may not work with certain operating system settings If this hap pens launch Setup exe on the CD ROM root directory ...

Page 29: ...en click Port Settings The Port Settings dialog box appears Windows 2000 Windows NT 4 0 A Open Printers window from the Start menu B In the Printers window click the icon of the printer you want to use On the File menu click Properties C On the Ports tab click Configure Port The Configuration dialog box appears Windows XP Windows Server 2003 A Open the Printers and Faxes window from the Start menu...

Page 30: ...figuration dialog box B Start SmartDeviceMonitor for Client and then right click the SmartDe viceMonitor for Client icon on the tasktray C Point to Properties and then click Extended Features Settings D Select the Set Recovery Parallel Printing for each port check box E Click OK to close the Extended Features Settings dialog box Reference For details about these settings see Using SmartDeviceMonit...

Page 31: ...rently running B Insert the CD ROM into the CD ROM drive The installer starts C Select an interface language and then click OK The default interface language is English D Click RPCS Printer Driver or PCL Printer Driver To install RPCS printer drivers click RPCS Printer Driver To install PCL printer drivers click PCL Printer Driver E The software license agreement appears in the License Agreement d...

Page 32: ... the computer either now or later and then click Finish Restart the computer to complete installation Note Setting a user code allows a SmartDeviceMonitor for Admin user to dis play and check statistics about the number of sheets which each user prints For details see SmartDeviceMonitor for Admin Help Auto Run may not work with certain operating system settings If this hap pens launch Setup exe on...

Page 33: ...ll applications currently running B Insert the CD ROM into the CD ROM drive The installer starts C Select an interface language and then click OK The default interface language is English D Click RPCS Printer Driver or PCL Printer Driver To install RPCS printer drivers click RPCS Printer Driver To install PCL print er drivers click PCL Printer Driver E The software license agreement appears in the...

Page 34: ... printer s address ipp as the printer s address M Enter a name for identifying the printer in IPP Port Name Use a name dif ferent from the one of any existing port If a name is not specified here the address entered in the Printer URL box be comes the IPP port name N Click Detailed Settings to make necessary settings For details about the settings see SmartDeviceMonitor for Client Help O Click OK ...

Page 35: ...stem settings In that case launch Setup exe on the CD ROM root directory Setting a user code allows a SmartDeviceMonitor for Admin user to dis play and check the number of sheets each user prints For details see SmartDeviceMonitor for Admin Help Reference A message appears if there is a newer version of the printer driver already installed If there is you cannot install the printer driver using Au...

Page 36: ... the RPCS or PCL Printer Driver A Quit all applications currently running B Insert the CD ROM into the CD ROM drive The installer starts C Select an interface language and then click OK The default interface language is English D Click RPCS Printer Driver or PCL Printer Driver To install RPCS printer drivers click RPCS Printer Driver To install PCL print er drivers click PCL Printer Driver E The s...

Page 37: ...Check that the port of the selected printer is displayed in Port Q Configure the default printer as necessary R Click Continue The printer driver installation starts S After the installation is completed select one of the options to restart the computer either now or later and then click Finish Restart the computer to complete installation Note To stop installation of the selected software click C...

Page 38: ...installing the optional PCL unit is required to use the PCL 6 5e printer drivers Installing the PCL or RPCS Printer Driver A Quit all applications currently running B Insert the CD ROM into the CD ROM drive The installer starts C Select an interface language and then click OK The default interface language is English D Click RPCS Printer Driver or PCL Printer Driver To install RPCS printer drivers...

Page 39: ... Configure the default printer as necessary P Click Continue The printer driver installation starts Q After the installation is completed select one of the options to restart the computer either now or later and then click Finish Restart the computer to complete installation Note To stop installation of the selected software click Cancel before installa tion is complete Auto Run may not work with ...

Page 40: ... 4 0 from the supplier s website For details ask your sales service representatives To install the printer driver under Windows 2000 XP Professional Windows Server 2003 and Windows NT 4 0 you must have an account that has Man age Printers permission Log on as an Administrators or Power Users group member If you print with a print server connected to the printer using the SmartDe viceMonitor port R...

Page 41: ...nt and then click Next F Select the printer driver you want to use in the Select Program dialog box You can select several printer drivers G Click Next H Select the Printer Name check box to select the printer models you want to use The printer name can be changed in the Change settings for Printer Name box I Double click the printer name to display the printer settings The details shown in Commen...

Page 42: ... computer either now or later and then click Finish Restart the computer to complete installation Note To stop installation of the selected software click Cancel before installa tion is complete Auto Run may not work with certain operating system settings In that case launch Setup exe on the CD ROM root directory Reference A message appears if there is a newer version of the printer driver already...

Page 43: ... on the client computer and the NetWare server environment is correctly set up Install all nec essary client applications before following this procedure Set up the printer driver while logging on to the NetWare file server The following values are used in the example Operating system Windows 98 NetWare version 4 1 File server name CAREE Queue name R QUEUE A Insert the CD ROM into the CD ROM drive...

Page 44: ...alog box P After the installation is completed select one of the options to restart the computer either now or later and then click Finish Restart the computer to complete installation Q After restarting the computer launch the Printers window and then open the printer properties Under Windows XP or Windows Server 2003 open the printer properties from the Printers and Faxes window R On the Printer...

Page 45: ...o not use NetWare to configure a banner page Follow the procedure below to disable banner pages according to the operating system used Under Windows 95 98 Me clear the Enable banner check box on the Printer Settings tab in the printer properties dialog box Under Windows 2000 XP Windows Server 2003 or Windows NT 4 0 clear the Enable banner check box on the NetWare Settings tab in the printer prop e...

Page 46: ...nction starts and the New Hardware Found Device Driver Wizard or Add New Hardware Wizard dialog box appears de pending on the operating system If the printer driver has already been installed plug and play is enabled and the icon of the printer connected to the USB port is added to the Printers window A Download USB Printing Support from the supplier s website Use a search to find the model name a...

Page 47: ... the printer driver are stored and then click Next If the CD ROM drive is D the source files of the printer driver are stored in the following location RPCS D DRIVERS RPCS WIN9X_ME Language DISK1 PCL 5e D DRIVERS PCL5E WIN9X_ME Language DISK1 PCL 6 D DRIVERS PCL6 WIN9X_ME Language DISK1 PostScript 3 D DRIVERS PS WIN9X_ME Language DISK1 L Check the location and then click Next Add Printer Wizard st...

Page 48: ...printer to install it from the supplied CD ROM A Connect the machine to the computer using the USB cable Connect the USB cable firmly B In the Found New Hardware Wizard display click Search for a suitable driver for my device recommended and then click Next C Select the Specify location check box and then click Next D Insert the CD ROM into the CD ROM drive When Auto Run starts click Exit To disab...

Page 49: ... then click OK G Click Next H Click Finish If the printer driver has already been installed and plug and play is enabled the icon of the printer connected to the USB001 port is added to the Printers window Note The number after USB varies depending on the number of printers con nected ...

Page 50: ...g and play instructions of the printer to install it from the supplied CD ROM A Connect the machine to the computer using the USB cable Connect the USB cable firmly B In the Found New Hardware Wizard display click Search for a suitable driver for my device recommended and then click Next C Insert the CD ROM into the CD ROM drive If Auto Run starts click Cancel and then Exit To disable Auto Run pre...

Page 51: ...ver location and then click Next F Click Continue G Click Finish If installation is successful the icon of the printer connected to the USB001 port is added to the Printers and Faxes window Note The number after USB varies depending on the number of printers con nected ...

Page 52: ...p member Depending on which options are installed on the machine the PCL printer language is optional In that case installing the optional PCL unit is required to use the PCL 6 5e printer drivers Installing the RPCS or PCL Printer Driver A Quit all applications currently running B Insert the CD ROM into the CD ROM drive The installer starts C Select an interface language and then click OK The defa...

Page 53: ...lation starts M After the installation is completed select one of the options to restart the computer either now or later and then click Finish Restart the computer to complete installation Note To stop installation of the selected software click Cancel before installa tion is complete Auto Run may not work with certain operating system settings In that case launch Setup exe on the CD ROM root dir...

Page 54: ...cted When selecting the connection between the other devices cancel the first established connection The SPP connection does not support bidirectional communications The HCRP connection supports bidirectional communications BIP For the BIP connection a module including PostScript 3 must be installed in the machine Only one Bluetooth adaptor or Bluetooth equipped computer can be con nected via BIP ...

Page 55: ... The Printers window appears G Click the icon of the printer you want to use H On the File menu click Properties I Click the Ports tab J Under Port select the COMx check box X indicates the COM port number used by Bluetooth K Click OK Close the Printers window Note To always use the same printer select the Always use for this connection check box System requirements vary depending on the Bluetooth...

Page 56: ...ence For details about the security mode see 3Com Bluetooth Connection Man ager Help For details about the password entry which is required to trans mit print jobs see p 48 Printing in the Security Mode Printing in the Security Mode This describes how to print in the security mode A Send the print job to the printer in use Depending on the computer configuration the Connect dialog box may ap pear ...

Page 57: ...river and bidirectional communication is ena bled under Windows 2000 the Change Accessories tab is unavailable Note The RPCS printer driver supports bidirectional communications and updates the machine status automatically The PCL printer driver supports bidirectional communications You can up date the machine status manually To support bidirectional communication the following conditions must be ...

Page 58: ...ng conditions must also be met The SmartDeviceMonitor for Client port and the TCP IP protocol must be used The standard TCP IP port must be used without changing the default port name for Windows 2000 XP and Windows Server 2003 Microsoft TCP IP print IP address must be specified for use for Win dows NT 4 0 IPP port name must include the IP address when using the IPP protocol When connected with US...

Page 59: ...oint to Settings on the Start menu and then click Printers and Faxes The Printers and Faxes win dow appears B Click the icon of the printer you want to use C On the File menu click Properties D Click the Change Accessories tab If options in the Change Accessories tab are disabled bidirectional connection is enabled In this case no change is necessary for option settings If you are using the RPCS p...

Page 60: ... applications by Auto Run requires administrator permission To install a Font Manager by Auto Run log on using an account that has administrator permission A Quit all applications currently running B Insert the Font Manager CD ROM into the CD ROM drive The installer starts C Click Font Manager 2000 D Follow the instructions on the screen ...

Page 61: ... to the PageMaker folder For PageMaker 6 0 default installation The directory is C PM6 RSRC PPD4 For PageMaker 6 5 default installation The directory is C PM65 RSRC USENGLISH PPD4 The USENGLISH may vary depending on your language selection For PageMaker 7 0 default installation The directory is C PM7 RSRC USENGLISH PPD4 The USENGLISH may vary depending on your language selection Note If the driver...

Page 62: ...Preparing the Machine 54 1 ...

Page 63: ...rinter default settings open the printer properties dialog box from the Printers window Important You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users A On the Start menu point to Settings and then click Printers The Printers window appears B Click the icon of the printer you want to use C On the File menu click Pr...

Page 64: ...r properties dialog box appears C Make the necessary settings and then click OK D Click OK to start printing Note The procedure to open the printer properties dialog box may vary depend ing on the application For details see the manuals provided with the ap plication you use With some applications the printer driver settings are not used and the application s own default settings are applied Any s...

Page 65: ... On the File menu click Properties The printer properties dialog box appears D Make the necessary settings and then click OK Note Settings you make here are used as the default settings for all applications Reference For details see the printer driver Help Making Printer Default Settings Printing Preferences Important You cannot change the printer default settings for each user Settings made in th...

Page 66: ... B Select the printer you want to use in the Select Printer list C Make the necessary settings and then click Apply to start printing Note The procedure to open the Printing Preferences dialog box may vary de pending on the application For details see the manuals provided with the application you use Any settings you make in the following procedure are valid for the current application only Genera...

Page 67: ...t to use C On the File menu click Properties The printer properties dialog box appears D Make the necessary settings and then click OK Note Settings you make here are used as the default settings for all applications Reference For details see the printer driver Help Making Printer Default Settings Printing Preferences Important You cannot change the printer default settings for each user Settings ...

Page 68: ... printer you want to use in the Select Printer list and then click Preferences C Make the necessary settings and then click OK to start printing Note The procedure to open the Printing Preferences dialog box may vary de pending on the application For details see the manuals provided with the application you use Any settings you make in the following procedure are valid for the current application ...

Page 69: ...ontrol permission Members of the Ad ministrators Server Operators Print Operators and Power Users groups have Full Control permission by default You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users A On the Start menu point to Settings and then click Printers The Printers window appears B Click the icon of the prin...

Page 70: ...by default You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users A On the Start menu point to Settings and then click Printers The Printers window appears B Click the icon of the printer you want to use C On the File menu click Document Defaults The Default dialog box appears D Make the necessary settings and then c...

Page 71: ...nter properties dialog box appears C Make the necessary settings and then click OK D Click OK to start printing Note The procedure to open the printer properties dialog box may vary depend ing on the application For details see the manuals provided with the ap plication you use With some applications the printer driver settings are not used and the application s own default settings are applied An...

Page 72: ...o make the printer default settings open the printer properties dialog box from the Printers window Important You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users A On the Start menu point to Settings and then click Printers The Printers window appears B Click the icon of the printer you want to use C On the File m...

Page 73: ...inter properties dialog box appears C Make the necessary settings and then click OK D Click OK to start printing Note The procedure to open the printer properties dialog box may vary depend ing on the application For details see the manuals provided with the ap plication you use With some applications the printer driver settings are not used and the application s own default settings are applied A...

Page 74: ...tings for each user Settings made in the printer properties dialog box are applied to all users A On the Start menu point to Settings and then click Printers The Printers window appears B Click the icon of the printer you want to use C On the File menu click Properties The printer properties dialog box appears When you open the printer properties dialog box initially after installing the RPCS prin...

Page 75: ...ettings for a specific application To make printer settings for a specific application open the Printing Preferences dialog box from that application The following explains how to make settings for the WordPad application provided with Windows 2000 A On the File menu click Print The Print dialog box appears B Select the printer you want to use in the Select Printer list C Make the necessary settin...

Page 76: ...ser Settings made in the printer properties dialog box are applied to all users A On the Start menu click Printers and Faxes The Printers and Faxes window appears B Click the icon of the printer you want to use C On the File menu click Properties The printer properties dialog box appears When you open the printer properties dialog box initially after installing the RPCS printer driver a confirmati...

Page 77: ...ings for a specific application To make printer settings for a specific application open the Printing Preferences dialog box from that application The following explains how to make settings for the WordPad application provided with Windows XP A On the File menu click Print The Print dialog box appears B Select the printer you want to use in the Select Printer list C Make the necessary settings an...

Page 78: ...groups have Full Control permission by default You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users A On the Start menu point to Settings and then click Printers The Printers window appears B Click the icon of the printer you want to use C On the File menu click Properties The printer properties dialog box appears ...

Page 79: ...ion by default You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users A On the Start menu point to Settings and then click Printers The Printers window appears B Click the icon of the printer you want to use C On the File menu click Document Defaults The Default dialog box appears D Make the necessary settings and th...

Page 80: ... properties dialog box appears C Make the necessary settings and then click OK D Click OK to start printing Note The procedure to open the printer properties dialog box may vary depend ing on the application For details see the manuals provided with the ap plication you use With some applications the printer driver settings are not used and the application s own default settings are applied Any se...

Page 81: ...unction of PDF version 1 4 may not be printed PDF files created using Crypt Filter and or the 16 bit color image function of PDF version 1 5 cannot be printed PDF version 1 6 Acrobat 7 0 files created without any functions that are ex clusive to PDF version 1 6 can be printed Some types of High Compression PDF files may not be printed Consult your sales representative about the supported file type...

Page 82: ...te and then click OK E Follow the instructions on the display to install DeskTopBinder Lite If you are required to restart the computer after installing DeskTopBinder Lite restart the computer and continue the configuration DeskTopBinder Lite Enhancements Follow the DeskTopBinder Lite enhancement procedure to print PDF files directly A On the Start menu click Programs DeskTopBinder and Extended Fe...

Page 83: ...nder and Function Palette An icon for the Function palette is added to the task bar displayed at the bot tom right of the screen B Right click the icon that is added to the task bar and then click Properties to display the Properties screen C Click the Contents tab select the PDF Direct Print check box at the center and then click OK The Properties screen closes and the PDF Direct Print icon is ad...

Page 84: ...o print to the PDF Direct Printing icon on the palette using a drag and drop operation F Output File List PDF Direct Print is displayed Select the PDF file you want to output to make it reverse video and then click OK G The PDF Direct Print Properties screen opens Enter the password for the PDF file you want to print in the PDF password field at the bottom right of the screen and then click OK The...

Page 85: ...play this dialog box before printing Appears in PDF direct printing mode if this check box is selected 9 Orientation Specifies the original s orientation 10 Number of copies Specifies the number of copies to print 11 Range Specifies the range of pages to print 12 Printout paper size Specifies a paper size for printing 13 Resolution Specifies a print resolution 14 PDF password If the PDF file is pa...

Page 86: ...Other Print Operations 78 3 Using commands You can print PDF files directly using commands such as ftp sftp and lpr Reference For details about UNIX commands see Network Guide ...

Page 87: ...k type Important This function is designed to discourage copying of confidential documents it does not prevent unauthorized use of information Opening the Unauthorized Copy Control Window A In the RPCS printer driver open the Printing Preference window B Click Add Change Custom Settings C Select the Unauthorized copy check box D Click Control Settings The Unauthorized Copy Control window appears N...

Page 88: ...e Text box You cannot select the Mask type checkbox at the same time To print a document protected by gray overprint the machine must be set up correctly Consult your administrator Printing a document using Data security for copying 1 The pattern and text you have set is printed 2 The document is copied or stored in copiers multifunction machines which the optional Copy Data Security unit is insta...

Page 89: ...ected by gray overprint Only the RPCS printer driver is supported Printing at 200 dpi is not possible You cannot partially embed a pattern and text in a document Use 182 257 mm 71 4 101 2 in or larger paper Use ordinary or recycled paper of at least 70 whiteness Duplex printing may interfere with this function as a result of text and pat terns being visible through the paper Reference For details ...

Page 90: ... printer driver Select a pattern from Mask type and then enter text in the Text box Note You can set only Text but Mask type and Text must be set together Printing a document using Mask type 1 The pattern and text you have set is printed palely 2 The document is copied scanned or stored in copiers multifunction ma chines 3 The pattern and text you have set appear clearly AJL031S ...

Page 91: ...aracter size at least 50 pt pref erably 70 to 80 pt and character angle to between 30 and 40 degrees Due to the effects of the settings the results of copying scanning and saving documents in the document server may vary depending on the machine model and setting conditions Printing with background patterns and text may be slower than normal print ing Reference For details about setting Mask type ...

Page 92: ...tection features The appearance of the print pat terns and the performance of Unauthorized Copy Control may vary depend ing on the quality of paper used and the machine model and settings The supplier takes no responsibility for any damages sustained in connection with use of or inability to make use of Unauthorized Copy Control print pat terns ...

Page 93: ...shed If you press Print Jobs on the Printer screen the Complete List or the List Per User ID screen appears depending on which list type you select from Initial Print Job List Complete List 1 Per User ID Displays List Per User ID 2 Complete List Displays all files stored in the ma chine 3 Locked Print Job List Displays only Locked Print files stored in the machine 4 Sample Print Job List Displays ...

Page 94: ... screen scroll down to view the list 9 Exit Returns to the Printer screen 10 Details Displays details about a selected file 11 Select All Jobs Selects all files stored in the machine 12 Clear All Clears all selections 13 Print Prints a selected file 14 Delete Deletes a selected file ...

Page 95: ...ID you can select which type of a print job to print Note Multiple files can be selected on the Print Jobs screen To clear selection press the selected print jobs again The display is not updated if a new file is stored while the list of stored files is displayed To update the display press Exit to return to the Printer screen and then press Print Jobs again If a large number of print jobs are sto...

Page 96: ...st A Press the User Tools Counter key B Press Printer Features The Printer Features menu appears C On the System tab press Initial Print Job List D Select either Complete List or List Per User ID After configuring the settings the selected type of print job list is displayed Displaying a Print Job List A Press Print Jobs Either the Complete List or List Per User ID screen appears ...

Page 97: ...erly check the error log on the display panel Even after you turn off the machine stored documents in the machine re main However the Auto Delete Temporary Print Jobs or Auto Delete Stored Print Jobs settings are applied first If the application has a collate option make sure it is not selected before send ing a print job By default Sample Print jobs are automatically collated by the printer drive...

Page 98: ...rs such as PageMaker do not support this function If you are using Mac OS X you need Mac OS X v10 2 or higher to use this function A Configure Sample Print in the printer driver s properties For details about configuring the printer drivers see the relevant Help files B Start printing from the application s Print dialog box Make sure to set more than two copies The Sample Print job is sent to the ...

Page 99: ... Note If you select multiple files the confirmation screen displays the total number of files to be printed If you select multiple documents and do not specify the number of sets on the confirmation screen one set less than the smallest number specified on the computer is printed for every selected document If the smallest number of sets specified on the computer is 1 one set each is printed for e...

Page 100: ...ored in the machine appears C Press Sample Print Job List A list of Sample Print files stored in the machine appears Depending on the security settings certain print jobs may not be displayed D Select the file you want to delete and then press Delete The delete confirmation screen will appear E Press Yes to delete the file The selected file is deleted Note If you do not want to delete the file pre...

Page 101: ...t or stored files in the machine contain over 9 000 pages in total Note If a Locked Print file has not been stored properly check the error log on the display panel Even after you turn off the machine stored documents remain However the Auto Delete Temporary Print Jobs or Auto Delete Stored Print Jobs settings are applied first If the application has a collate option make sure it is not selected b...

Page 102: ...ications with their own drivers such as PageMaker do not support this function If you are using Mac OS X you need Mac OS X v10 2 or higher to use this function A Configure the Locked Print in the printer driver s properties For details about configuring the printer drivers see the corresponding Help files B Start printing from the application s Print dialog box The Locked Print job is sent to the ...

Page 103: ...ord is not entered correctly Press OK to enter the password again If multiple print files are selected the machine prints files that correspond to the entered password The number of files to be printed is displayed on the confirmation screen If you forgot your password ask your file administrator for help H Press Yes The locked file is printed Press No to cancel printing Note If you select multipl...

Page 104: ...keys and then press OK The delete confirmation screen appears A confirmation screen will appear if the password is not entered correctly Press OK to enter the password again If you forgot your password ask your file administrator for help F Press Yes The selected file is deleted If you do not want to delete the file press No Note If multiple print files are selected the machine deletes files that ...

Page 105: ...red properly check the error log on the dis play panel Even after you turn off the machine stored documents in the machine re main However the Auto Delete Temporary Print Jobs or Auto Delete Stored Print Jobs settings are applied first If the application has a collate option make sure it is not selected before send ing a print job By default Hold Print jobs are automatically collated by the printe...

Page 106: ...pplications with their own drivers such as PageMaker do not support this function If you are using Mac OS X you need Mac OS X v10 2 or higher to use this function A Configure Hold Print in the printer driver s properties For details about configuring the printer drivers see the relevant Help files B Click Details and then enter a User ID in the User ID box C Start printing from the application s P...

Page 107: ...n press Job Reset The file will be deleted Reference For details about setting printer drivers see the printer driver Help You can also print or delete a Hold Print file from Web Image Monitor For de tails see Web Image Monitor Help Deleting Hold Print Files A Press the Printer key to display the Printer screen B Press Print Jobs A list of print files stored in the machine appears C Press Hold Pri...

Page 108: ...file has not been stored properly check the error log on the display panel Even after you turn off the machine stored documents remain However the Auto Delete Temporary Print Jobs or Auto Delete Stored Print Jobs settings are applied first If the application has a collate option make sure it is not selected before send ing a print job By default Stored Print jobs are automatically collated by the ...

Page 109: ...ications with their own drivers such as PageMaker do not support this function If you are using Mac OS X you need Mac OS X v10 2 or higher to use this function A Configure Stored Print in the printer driver s properties For details about configuring the printer drivers see the relevant Help files B Click Details and then enter a User ID in the User ID box You can also set a password The same passw...

Page 110: ...ess the Clear Stop key to correct any entry mistakes I Press Yes The Stored Print file is printed Press No to cancel printing Note If you select multiple files the confirmation screen displays the total number of files to be printed When multiple print files are selected the minimum number of set quan tity among all settings is applied When the number of set quantity is changed the changed quantit...

Page 111: ...mation screen appears If you set the password in the printer driver enter the password to delete If multiple print files are selected and some of these require a password the machine deletes files that correspond to the entered password and files that do not require a password The number of files to be deleted is displayed on the confirmation screen If you forgot your password ask your file admini...

Page 112: ...Print Jobs A list of user IDs whose files are stored in the machine appears C Press the user ID whose file you want to print You cannot select multiple user IDs at the same time Press UPrev or TNext to scroll through the list Press Clear to cancel a selection D Press List Per User ID The print job list of the selected user ID appears E Select the desired print jobs To cancel a selection press the ...

Page 113: ...ID Screen 105 3 F Press Print The confirmation screen appears G Press Yes The selected files are printed Press No to cancel printing Note The confirmation screen displays the total number of files of the selected user ID to be printed ...

Page 114: ...ect multiple user IDs at the same time Press UPrevious or TNext to scroll through the list Press Clear to cancel a selection D Press Print All Jobs If the selected user ID has multiple types of print jobs the selection screen of the print job type appears E Select the desired print job type and then press OK The confirmation screen appears The confirmation screen does not appear if the selected ID...

Page 115: ...uter is 1 one set each is printed for every document If you select Stored Print the number you set on the confirmation screen is applied to all files of the selected print job type If you do not set a quantity the minimum number is applied to all files If you select Locked Print enter the correct password If there are multiple passwords the machine prints only files that correspond to the entered ...

Page 116: ...ex Punch If Auto Continue is selected form fed paper is printed after a set interval See System General Settings Guide Printing from a Selected Tray If the machine does not have a tray for the selected paper size or paper type or if the selected paper loaded in the machine has run out a caution message ap pears If this message appears do the following procedure A Press the Printer key B Select the...

Page 117: ...is shared by multiple computers be careful not to acciden tally cancel someone else s print job Under Windows if the machine is connected to the computer using a par allel cable sent print jobs may be canceled if Reset All Jobs is pressed while Waiting is on the display panel After the interval set in I O Time out in Printer Features has passed the next print job can be sent A print job sent from ...

Page 118: ... Press the Printer key The Printer screen appears B Press Job Reset C Press Reset Current Job or Reset All Jobs Reset Current Job cancels the print job currently being processed Reset All Jobs cancels all jobs in the print queue Resume Printing resumes to print the print jobs A confirmation message appears D Press Yes to cancel the print job Press No to return to the previous display ...

Page 119: ...sing a parallel cable sent print jobs may be canceled if Reset All Jobs is pressed while Waiting is on the display panel After the interval set in I O Timeout in Printer Fea tures has passed the next print job can be sent A print job sent from a dif ferent client computer will not be canceled in this case Under Windows XP Windows Server 2003 or Windows NT 4 0 click Can cel on the Document menu Und...

Page 120: ... jobs it is not deleted The error is stored separately until the number of those errors reaches 30 You can check any of these print jobs for error log information Sample Print Locked Print Hold Print Stored Print If the main power switch is turned off the error log is deleted A Press the Printer key The Printer screen appears B Press Error Log An error log list appears Depending on the security se...

Page 121: ...ss Details A detailed error log appears Press UPrevious or TNext to scroll the error files Note Press Exit after checking the log Press Back to List to return to the error log list To print files that appear in the error log resend them after stored files have been printed or deleted ...

Page 122: ... Guide or Help for more information Using telnet Type in spoolsw spool on to set Spool Printing See Network Guide for more information about telnet Viewing a list of spool jobs on the display panel If Spool Printing is set a list of spooled jobs can be viewed on the display panel screen Press the Printer key and then press Spooling Job List A list of spooled jobs appears Deleting jobs Select files...

Page 123: ...h options are installed on the machine the PCL printer language is optional In that case installing the optional PCL unit is required to use the PCL 6 5e printer drivers If Document Server is selected under Job Type User Defined Page cannot be used If User Defined Pages is selected under Paper Selection on Paper tab Lay out cannot be selected Reference For printing methods see the printer driver H...

Page 124: ...taple or Collate in the printer driver make sure that the Collate check box is cleared in the application s Print dialog box If Collate is enabled in the application printing will not be as intended When printing restarts after removing jammed paper the printing position may be different depending on the location of the jam If the paper jam occurred in the optional finisher printing will restart f...

Page 125: ...t be in the specified position if combine layout and duplex printing are both selected After setting the staple position use the printer driver s preview icon to check the position before printing Reference For paper sizes and maximum numbers of sheets available for stapling see Specifications for Options About This Machine For printing methods see the printer driver Help The staple position will ...

Page 126: ...en displayed When only 1 page is printed When staples have run out Note When the stapling is cancelled Staple has been cancelled appears When printing on letterhead stapling may not be at the specified position When the finisher is being used for another function s job for example a copy job printing will start after that job ends Be sure to set paper size and orientation in the printer driver whe...

Page 127: ...ed and print data ori entation The following table shows punch positions Note Punch positions will vary slightly from page to page as holes are punched into each sheet individually The number of holes that can be punched varies according to country Reference For details about paper sizes that can be punched see Specifications for Op tions About This Machine For printing methods see the printer dri...

Page 128: ...e position and the punch po sition when using with staple function Note When the punching is canceled Punch has been cancelled appears Punching might not be in the specified position when printing on letterhead paper If you cannot make punch settings even with the optional finisher installed options may not be set correctly in the printer driver Correct option settings in the printer driver For de...

Page 129: ...nceled When setting Collate in the printer driver settings make sure that a collate option is not selected in the application s print settings If a collate option is selected printing will not be as intended Note Set Collate and Rotating collate when using the RPCS printer driver Follow the procedure below when using the printer driver other than the RPCS Set Collate and Rotating Collate in the pr...

Page 130: ...Collate is selected When combined with the staple function If jobs containing pages of various sizes are set When output tray is specified When combined with the covers function When combined with the slip sheet function When combined with the chaptering function If custom size paper is set Note When Rotating Collate has been selected printing speed will be slower than with other collate functions...

Page 131: ...sheets should be the same size and orientation as the body of the paper Cover sheet Prints the first page of the document on the sheet for the cover page Printing on one side Prints on one side of the cover sheet only even when duplex printing is se lected Printing on both sides Prints on both sides of the cover sheet when duplex printing is selected Front cover printed on both sides Front cover p...

Page 132: ...ng both sides Front and Back cover Prints the first and last page of the document as the cover and back cover pages Printing on one side Prints on one side of the cover sheets only even when duplex printing is selected Back cover page face inside AEV018S AEV033S AMT202S ...

Page 133: ...page face inside and the number of pages is even Front cover printed on both sides back cover page face inside and the number of pages is odd Front cover printed on one side back cover page face inside and the number of pages is even Front cover printed on one side back cover page face inside and the number of pages is odd AEV036S AEV037S AEV038S AGP009S ...

Page 134: ...s set as the paper feed tray for the body paper the paper will be delivered from a tray containing paper in the K orientation There fore if the cover paper is set to the L orientation the orientation of cover and body will be different Reference For printing methods see the printer driver Help AEV040S AEV041S ...

Page 135: ...not to print on the slip sheets No slip sheets The specified page is always printed on the same side as the first page Note This function is only valid with duplex printing Up to 20 pages can be specified as the front pages of chapters using the printer driver This function can be used together with combine layout printing Reference For printing methods see the printer driver Help AJO025S ...

Page 136: ... slip sheet should be the same size and orientation as the body of the pa per If Auto Tray Select has been set as the paper feed tray for the body paper the paper will be delivered from a tray containing paper in the K orientation Therefore when the cover paper has been set to the L orientation the orien tation of the output cover paper and body paper will be different The same paper feed tray can...

Page 137: ...Slip Sheet 129 3 Slip Sheet Inserting a slip sheet between each page Print Blank Inserting a slip sheet between OHP transparencies Print Blank AEV019S AEU023S AEV020S AEU024S ...

Page 138: ...nd orientation as the main paper If Auto Tray Select has been set as the paper feed tray for the body paper the paper will be delivered from a tray containing paper in the K orientation Therefore when the cover paper has been set to the L orientation the orien tation of the output cover paper and body paper will be different The same paper feed tray cannot be set for the main paper and slip sheets...

Page 139: ...ame to distinguish the job from others Up to 3 000 files can be stored in the Document Server No new files can be stored after 3 000 is reached Even if less than 3 000 files are stored new files cannot be stored when a file to be stored contains more than 1 000 pages the total number of pages contained in files stored exceeds 9 000 the hard disk is full The Document Server also stores files scanne...

Page 140: ...Saving and Printing Using the Document Server 132 4 ...

Page 141: ... Document Server Note The Printer Scanner functions are need to be installed in order to use the printer or scanner function Interface The following interfaces are available with the machine Ethernet 100BASE TX 10BASE T USB 2 0 IEEE 1284 Parallel Optional IEEE 802 11b Wireless LAN Optional Bluetooth Optional Note To use the IEEE 1284 IEEE 802 11b wireless LAN Bluetooth or Ethernet Optional interfa...

Page 142: ...istrator mode log on as an administrator Top Page Displays the top page Status Document Server Fax Received File Job Printer Menu User mode Administrator mode Input Tray Read Read Output Tray Read Read Toner Read Read Function Read Read System Read Read Counter Read Read Printer Language Read Read User mode Administrator mode Read Modify Read Modify User mode Administrator mode Read Modify None Me...

Page 143: ...Modify User mode Administrator mode Read Read Menu User mode Administrator mode System Read Read Modify Paper Read Read Modify Date Time Read Read Modify Timer Read Read Modify E mail Read Read Modify Auto E mail Notification None Read Modify On demand E mail Notifica tion None Read Modify File Transfer None Read Modify User Authentication Man agement None Read Modify Administrator Authentica tion...

Page 144: ...il Settings None Read Modify IP Fax Settings None Read Modify Gateway Settings None Read Modify Parameter Settings None Read Modify User mode Administrator mode Read Read Modify Menu User mode Administrator mode TCP IP Read Read Modify NetWare Read Read Modify AppleTalk Read Read Modify SMB Read Read Modify SNMP None Read Modify SNMPv3 None Read Modify SSDP None Read Modify Rendezvous Read Read Mo...

Page 145: ...ns domain name help hostname ifconfig info ipp netware passwd prnlog route set show slp smb snmp spoolsw ssdp status syslog web wins Menu User mode Administrator mode Network Security None Read Modify Access Control None Read Modify IPP Authentication None Read Modify SSL TLS None Read Modify Certificates None Read Modify Menu User mode Administrator mode Setup RC Gate None Read Modify Update RC G...

Page 146: ...Specifies the paper type orientation portrait landscape Specifies the feed direction of the paper outbin finishershift finisherproof inner upper Specifies the output tray paper a3 a4 a5 a6 jisb4 jisb5 ledger le gal letter halfletter executive fgl foolscap folio com10 monarch c6 c5 dl k8 k16 custom Specifies the paper size qty Number of collated sets 1 999 Specifies the number to collate resolution...

Page 147: ...ze and Crop Image Smoothing Off On Auto Less than 90 ppi Less than 150 ppi Less than 200 ppi Less than 300 ppi Input Tray AutoSelect Tray Bypass Tray Tray 1 Tray 2 Tray 3 Tray 4 Output Tray 1 Internal Tray Printer Default Orientation Portrait Landscape Rotated Orientation Override Resolution 600 dpi Size See General Settings Guide Staple Off Top Left Top Right 2 at Left 2 at Right 2 at Top Edge Sm...

Page 148: ...The Functions and Settings of the Machine 140 5 ...

Page 149: ... Machine Interface Standard Ethernet interface 100BASE TX 10BASE T USB 2 0 interface Option IEEE 1284 parallel interface Use a standard 36 pin printer cable not longer than 3 meters 10 feet IEEE 802 11b wireless LAN interface Bluetooth interface Network protocol TCP IP IPX SPX AppleTalk Printer language Standard RPCS Option PostScript 3 PDF PCL 6 5e 1 Fonts PCL 6 5e Monotype Imaging 35 Intellifont...

Page 150: ...interface unit the IEEE 1284 interface board and Bluetooth interface unit cannot be installed concurrently IEEE 1284 Interface Board Type A Transmission spec IEEE 1284 Required cable Standard IEEE 1284 compliant Micro Centronics 36 pin cable IEEE 802 11b Interface Unit Type H Transmission spec Based on IEEE 802 11b wireless LAN Protocol TCP IP IPX SPX AppleTalk Note SmartDeviceMonitor and Web Imag...

Page 151: ...e indoors is 10 100 m depending on environment Transmission mode Ad hoc and infrastructure mode Bluetooth Interface Unit Type 3245 Supported Profiles SPP Serial Port Profile HCRP Hardcopy Cable Replacement Profile BIP Basic Imaging Profile Frequency Range 2 45 GHz ISM band Data Transmission Speed 723 kbps Note The transmission speed is adjusted according to factors such as the dis tance and obstac...

Page 152: ...rd Disk 141 Hold Print 97 deleting 99 printing 98 How to Read This Manual 1 I IEEE 1284 Interface Board Type A 142 IEEE 802 11b Interface Unit Type H 142 Initial Display 2 Inserting Chapter Slip Sheets 128 Installing the Printer Driver Quick Install 17 selected port 19 Using USB 38 Interface 141 L List Per User ID 104 printing all print jobs 106 printing the selected print job 104 Local Connection...

Page 153: ... Machine 133 Thick Paper printing bypass tray 12 U Unauthorized Copy Control 79 data security for copying 80 mask type 82 UNIX 138 USB Connection 38 USB Printing Support 38 User Defined Pages 115 Using as a NetWare Print Server Remote Printer 35 Using as a Windows Network Printer 32 Using Commands 78 Using the Print Job Function 85 W Web Image Monitor 134 Windows canceling a print job 110 Windows ...

Page 154: ...146 GB GB AE AE D316 6500 ...

Page 155: ... Bluetooth SIG Inc and any use of such marks by Ricoh Company Ltd is under license NetWare is a registered trademark of Novell Inc Other product names used herein are for identification purposes only and might be trademarks of their respective companies We disclaim any and all rights to those marks The proper names of the Windows operating systems are as follows The product name of Windows 95 is M...

Page 156: ...Operating Instructions Printer Reference GB GB AE AE D316 6500 ...

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