Palm P80730US - Zire 21 - OS 5.2.1 126 MHz Handbook Download Page 128

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Chapter 13

Performing HotSync

Operations

120

Click New Profile.

Enter a unique name for the profile, and click OK.

Close the Users window.

From the User pop-up menu, select the new profile.

Create the data for the profile (such as a company phone list).

From the HotSync menu, select Conduit Settings.

Select the conduit settings for the profile. For details, see

“Customizing HotSync

application settings”

earlier in this chapter.

Performing the first HotSync operation with a user profile

After you create a user profile, you are ready to transfer the information to the new
handheld during the first HotSync operation.

To use a profile for a first-time HotSync operation on a Windows computer:

Connect the new handheld to the cable.

Press the HotSync button

on the cable.

Click Profiles.

Select the profile you want to load on the handheld, and click OK.

Click Yes to transfer all the profile data to the handheld.

The next time you perform a HotSync operation, Palm Desktop software prompts
you to assign a username to the handheld.

Shown with
Mac OS X

Summary of Contents for P80730US - Zire 21 - OS 5.2.1 126 MHz

Page 1: ...Handbook for the Palm Zire 21 Handheld ...

Page 2: ...ssumes no responsibility for any loss or claims by third parties which may arise through the use of this software Palm Inc assumes no responsibility for any damage or loss caused by deletion of data as a result of malfunction dead battery or repairs Be sure to make backup copies of all important data on other media to protect against data loss IMPORTANT Please read the End User Software License Ag...

Page 3: ... Your Handheld 9 Locating handheld components 10 Locating front panel controls 10 Locating top panel components 11 Locating side and back panel components 12 Tapping and typing 12 Elements of the handheld interface 13 Chapter 3 Entering Data on Your Handheld 17 Using the onscreen keyboard 17 Using Graffiti 2 writing to enter data 18 Graffiti 2 tips 20 Graffiti 2 alphabet 20 Capital letters 21 Graf...

Page 4: ...g a menu 37 Choosing application preferences 38 Performing common tasks 38 Creating records 38 Editing records 39 Deleting records 40 Purging records 41 Categorizing records 41 Finding information 44 Sorting lists of records 47 Attaching notes 48 Choosing fonts 49 Receiving alerts 50 Hiding or masking private records 51 Installing and removing applications 51 Installing files and add on applicatio...

Page 5: ...e Date Book view 72 Working in Week View 73 Working in Month View 74 Working in Agenda View 74 Spotting event conflicts 75 Using Date Book menus 76 Options menu 76 Chapter 8 Using Expense 79 Adding expense items 79 Changing the date of an Expense item 80 Entering receipt details 80 Customizing the Currency pick list 81 Changing the default currency 82 Defining a custom currency symbol 82 Setting S...

Page 6: ...Choosing a different primary location 97 Setting the secondary locations 98 Adding a location 98 Modifying a location 99 Removing a location 100 Setting an alarm 100 Using World Clock menus 101 Chapter 13 Performing HotSync Operations 103 Selecting HotSync setup options 103 Customizing HotSync application settings 104 Conducting cable HotSync operations 106 Performing a cable HotSync operation Win...

Page 7: ...e Time Preferences 125 Digitizer Preferences 126 Formats Preferences 127 Graffiti 2 Preferences 128 Power Preferences 128 Security Preferences 130 Sounds Alerts Preferences 136 Writing Area Preferences 138 Setting Communication Preferences 138 Connection Preferences 139 Network Preferences 140 Setting Personal Preferences 152 Buttons Preferences 153 Keylock Preferences 155 Owner Preferences 155 Sh...

Page 8: ...re installation problems 165 Operating problems 166 Tapping and writing problems 168 Application problems 168 HotSync problems 170 Beaming problems 173 Recharging problems 174 Password problems 174 Technical support 175 Product Regulatory Information 177 Index 179 ...

Page 9: ...ith it It guides you through Locating all the parts of your handheld Viewing and entering data Using your handheld with your computer Personalizing your handheld with your own preference settings After you become familiar with the basic functionality of your handheld you can use the rest of this handbook as a reference guide for less common tasks for maintenance of your handheld and for any proble...

Page 10: ...About This Book 2 ...

Page 11: ... operating systems Windows 98 Windows ME Windows 2000 Pro requires administrator rights to install Palm Desktop software Windows XP Home or Pro requires administrator rights to install Palm Desktop software Internet Explorer 4 01 with SP2 or later 60 megabytes MB available hard disk space VGA monitor or better CD ROM or DVD ROM drive you can also download Palm Desktop software from www palm com Mo...

Page 12: ... USB port Upgrade information If you already own a Palm OS handheld perform a HotSync operation with your old handheld and Palm Desktop software Then follow the setup instructions below Step 1 Charge your handheld a Connect the charging cable to a power source b Connect your handheld to the cable for three hours for an initial charge To keep the battery fully charged we recommend connecting your h...

Page 13: ... you to easily enter data on your handheld and to transfer information between your handheld and your computer so you always have a backup copy a After setting up your handheld insert the Palm Desktop Software CD ROM into your computer s CD ROM drive b Windows Follow the onscreen instructions which guide you through installing Palm Desktop software Mac Double click the Palm Desktop CD icon that ap...

Page 14: ... computer This is called synchronizing your data Performing HotSync operations ensures that you always have a backup copy of the information that you enter on your handheld You can also use Palm Desktop software to enter information on your desktop computer and then transfer the information to your handheld through a HotSync operation To perform a HotSync operation 1 Connect the HotSync cable to y...

Page 15: ...andbook For more information about using Palm Desktop software see the following The online Help for Palm Desktop software To access the online Help go to the Help menu in Palm Desktop software The Desktop Software CD ROM contains additional information about your handheld After you ve installed Palm Desktop software insert the CD ROM into your computer at any time to access this information Mac T...

Page 16: ...Chapter 1 Setting Up Your Palm Zire 21 Handheld 8 ...

Page 17: ... text memos in Memo Pad Track your expenses and create expense reports in Expense Set alarms from World Clock Date Book and Note Pad to keep yourself on schedule and remind yourself of appointments and notes Use Palm Desktop software on your Windows or Mac computer to easily enter data and to synchronize your data to your handheld so you always have a backup copy The Palm Desktop Software CD ROM c...

Page 18: ...rns the handheld on and returns you to the last screen you viewed Date Book and Address Book buttons Press to activate the Address Book and Date Book applications Scroll buttons Displays text and other information that extends beyond the handheld screen area When your handheld is on pressing the lower button scrolls down to view information below the viewing area and pressing the upper button scro...

Page 19: ...pter 3 and see Conducting IR HotSync operations in Chapter 13 for more information USB connector Connects your handheld to the HotSync cable which connects to the USB port of your computer This allows you to update the information between your handheld and computer using HotSync technology AC power connector Connects your handheld to an electric outlet so you can charge your handheld IR port USB c...

Page 20: ...ting your screen see Digitizer Preferences in Chapter 14 IMPORTANT Always use the point of the stylus for tapping or for making strokes on the handheld screen Never use an actual pen pencil or other sharp object to write on the handheld screen as this will scratch the screen Stylus Slides in and out of the slot on the top of your handheld To use the stylus slide it out of the slot and hold it as y...

Page 21: ...the slider of any scroll bar Elements of the handheld interface There are many common elements in the handheld interface These elements are described in this section Menu bar Tap the menu bar to access a set of application specific commands Not all applications have a menu bar Icons Tap the icons to display applications open menus perform a HotSync operation and to find text anywhere in your data ...

Page 22: ...nd buttons appear at the bottom of dialog boxes and application screens Previous next arrows Tap the left and right arrows to display the previous and next records tap the up and down arrows to display the previous and next pages of information Pick list Tap the arrow to display a list of choices and then tap an item in the list to select it Scroll bar Drag the slider or tap the top or bottom arro...

Page 23: ...r handheld contain an online Tips icon in the upper right corner Online tips anticipate questions you might have in a dialog box provide shortcuts for using the dialog box or give you other useful information To display an online tip 1 Tap the Tips icon 2 After you review the tip tap Done ...

Page 24: ...Chapter 2 Exploring Your Handheld 16 ...

Page 25: ... Note Pad Using the onscreen keyboard You can open the onscreen keyboard anytime you need to enter text or numbers on your handheld You can also use Graffiti 2 writing when the keyboard is open which makes it easy to switch between these two methods of entering data To use the onscreen keyboard 1 Open any application such as Memo Pad 2 Tap an existing record or tap New 3 Tap ABC to open the alphab...

Page 26: ...2 characters closely resemble the letters of the regular alphabet which makes Graffiti 2 writing easy to learn Some characters are formed using a single stroke while others are formed with more than one stroke There are four basic concepts for success with Graffiti 2 writing If you draw the character shape exactly as shown in the tables later in this chapter you can achieve close to 100 percent ac...

Page 27: ...ine that divides the two areas The small marks at the top and bottom of the input area indicate the two areas To write Graffiti 2 characters 1 Tap the screen where you want your text to appear You need to tap above the input area and you must see a blinking cursor before you write the text 2 Use the tables on the following pages to find the stroke shape for the letter you want to create For exampl...

Page 28: ... at natural speed Writing too slowly can generate recognition errors Press firmly and do not write on a slant Vertical strokes should be parallel to the sides of the input area Alternate stroke shapes are available for some characters You can use the Graffiti 2 Preferences screen to choose the one that s easiest for you See Graffiti 2 Preferences in Chapter 14 for details Graffiti 2 alphabet The G...

Page 29: ...atically capitalizes the first letter of a new record or sentence but you can also write additional capital letters To write additional capital letters Draw the same stroke shapes used for a lowercase letter but write across the imaginary division line in the middle of the input area O P Q R S T U V W X Y Z Draw letters on LEFT side of input area Letter Strokes Letter Strokes 1 2 1 2 Division mark...

Page 30: ...enter from a standard keyboard You can write the period and comma strokes on either side of the input area You must write other punctuation marks on a designated side of the input area Punctuation marks that appear in the following table must be written on the left letter side of the input area Draw numbers on RIGHT side of input area Number Strokes Number Strokes 0 1 2 3 4 5 6 7 8 9 1 2 Draw thes...

Page 31: ... side or in the center for uppercase letters of the input area Then quickly write the accent stroke on the right side of the input area For example the following diagram shows the strokes required to draw an accented é Draw these marks on LEFT side of input area Question Tab Exclamation Draw these marks on RIGHT side of input area Mark Stroke Mark Stroke Period Backslash Comma Slash Tilde Left Par...

Page 32: ... write symbols and special characters 1 Enter the Punctuation Shift stroke When Punctuation Shift is active an up arrow symbol appears in the lower right corner of the handheld screen If you accidentally activate Punctuation Shift immediately enter the Punctuation Shift stroke again to cancel it or wait a moment and it will automatically disappear 2 Write the symbol or other special character show...

Page 33: ...raffiti 2 ShortCuts make entering commonly used words or phrases quick and easy ShortCuts are similar to the Glossary or Autotext features of some word processors Graffiti 2 writing comes with several predefined ShortCuts and you can also create your own Each ShortCut can represent up to 45 characters For example you might create a ShortCut for your name or for the header of a memo See ShortCuts P...

Page 34: ...umbers anywhere on the right side of the screen Capital letters are formed in the middle of the screen straddling the imaginary dividing line between the left and right sides When Writing Area Preferences are turned off or inactive you must write character strokes in the input area for your handheld to recognize them To use the full screen writing area 1 Turn on Writing Area Preferences See Writin...

Page 35: ...ynchronize the information on your computer with the information on your handheld Many of the applications that came with your handheld are also available in Palm Desktop software and in most PIMs so you don t need to learn different applications For more information on entering data on your computer refer to the online Help in Palm Desktop software and the Palm Desktop Software for the Macintosh ...

Page 36: ...gories that appear in the imported file also exist in the application If the categories do not exist create them now otherwise the records are imported into the Unfiled category 4 From the File menu select Import 5 Select the file you want to import 6 Click Open If you are importing a vCal or vCard file skip to step 10 You do not have to specify which fields correspond to the imported data 7 To im...

Page 37: ... aba Text txt For information on how to set up a file link see the Palm Desktop online Help Importing data from a Mac computer Palm Desktop software can import data from any applications that can export the data in any of the following file formats Tab delimited file Text Palm Desktop software for Mac vCal vcs vCard vcf For example you can export tab delimited files from applications such as FileM...

Page 38: ...he IrDA standards and that can read the type of data you re beaming For example you can beam an Address Book entry to a Palm OS handheld a mobile phone or a computer that s equipped with an IR port and that can read vCard data You can beam the following information between devices with an IR port The record currently displayed in Date Book Address Book Note Pad To Do List or Memo Pad All records o...

Page 39: ...e For best results Palm handhelds should be between 10 centimeters approximately 4 inches and 1 meter approximately 39 inches apart and the path between the two handhelds must be clear of obstacles The beaming distance to other devices may be different 5 Wait for the Beam Status dialog box to indicate that the transfer is complete before you continue working on your handheld To beam an application...

Page 40: ...set the full screen pen stroke to beam the current entry See Pen Preferences in Chapter 14 for more information You can draw the Graffiti 2 Command stroke to activate the Command toolbar and then tap the beam icon You can use the Graffiti 2 Command stroke B to beam the current entry Using Note Pad In addition to using Graffiti 2 characters and the onscreen keyboard you can enter data on your handh...

Page 41: ...ed groups Opening applications You can tap the Home icon to display the applications installed on your handheld To open an application just tap the application s icon You can also press the Date Book and Address Book buttons to turn on your handheld and automatically open these applications In addition to providing a way for you to open applications the Home screen displays the current time batter...

Page 42: ...plication Your handheld automatically saves your work in the current application and displays it when you return to that application Categorizing applications The category feature allows you to manage the number of application icons that appear in the Home screen You can assign an application to a category and then display a single category or all your applications By default your handheld include...

Page 43: ...efault the Home screen displays each application as an icon As an alternative you can choose to show a list of applications You can also choose to view the same category of applications each time you open the Home screen To change the Home screen display 1 Tap the Home icon 2 Tap the Menu icon 3 Select Options and then select Preferences 4 Tap the View By pick list and select List 5 Tap OK To open...

Page 44: ...Sort By setting is in effect each time you use the copy feature Each time you want to copy an application only you must select the Copy Applications Only check box Using menus Menus on your handheld are easy to use Once you have mastered them in one application you can use them the same way in all other applications Some of the menus in each application may be illustrated in the chapter that discu...

Page 45: ...cuts used to execute commands on computers The command letters appear to the right of the command names When you draw the Command stroke anywhere in the input area the Command toolbar appears just above the input area to indicate that you are in Command mode The Command toolbar displays context sensitive menu commands for the active screen For example if text is selected the menu icons displayed m...

Page 46: ...he applications a single Date Book event Address Book entry Note Pad note To Do List item Memo Pad memo or Expense item Creating records You can use the following procedure to create a new record in Date Book Address Book To Do List Note Pad Memo Pad and Expense To create a record 1 Select the application in which you want to create a record 2 Tap New 3 In Date Book only Select start and end times...

Page 47: ... text In general commands available in the Edit menu apply to text that you select in an application To select text in an application 1 Tap the beginning of the text that you want to select 2 Drag the stylus over the text to highlight it in yellow NOTE You can also double tap to select a word or triple tap to select a line of text You can also drag across the text to select additional words or dra...

Page 48: ...ture events or all instances of that event In Note Pad open the note you want to delete and then tap Delete Copy Copies the selected text and stores it temporarily in the memory of your handheld You can paste the text that you copy into another area of the current application or into a different application Paste Inserts the text that you cut or copied at the selected point in a record The text yo...

Page 49: ...s repeating events if the last of the series ends before the date that you purge records Date Book To Do List If you want to save a copy of the purged records to an archive file on your desktop be sure that the check box is selected If you don t want to save a copy tap the check box to deselect it Expense Select the category you want to purge All data in the selected category will be purged and th...

Page 50: ...ies New York and Paris to show how you might sort your expenses according to separate business trips The illustrations in this section come from Address Book but you can use these procedures in all the applications in which categories are available To move a record into a category 1 Select the record you want to categorize 2 In Address Book only Tap Edit 3 Tap Details 4 Tap the Category pick list ...

Page 51: ... New 4 Enter the name of the new category and then tap OK 5 Tap OK You can assign any of your records to the new category To rename a category 1 Tap the category pick list in the upper right corner of the screen or list 2 Select Edit Categories 3 Select the category that you want to rename and then tap Rename 4 Enter the new name for the category and then tap OK 5 Tap OK TIP You can group the reco...

Page 52: ...ata in the Company field You can add these names to a list of attendees associated with an Expense record Looking up Address Book records In Address Book you can use the Look Up line with the stylus to look up and quickly scroll to any of your Address Book entries To look up an Address Book record with the stylus 1 From the Address list screen enter the first letter of the name you want to find Th...

Page 53: ... Tap OK Find searches for the text in all records and all notes As your handheld searches for the text you can tap Stop at any time You may want to do this if the entry you want appears before your handheld finishes the search To continue the search after you tap Stop tap Find More 4 Tap the text that you want to review Using Phone Lookup Phone Lookup displays the Address list screen You can inser...

Page 54: ...lliams write the Graffiti 2 characters for Wi and then the Phone Lookup Command stroke L If you have only one Address Book record that begins with Wi your handheld inserts the full name such as Fred Williams and its associated information If you have more than one name that begins with Wi the Phone Lookup screen appears and highlights the first record that begins with Wi For selected text Drag to ...

Page 55: ...ys depending on the application Sorting is available in applications that have list screens Address Book Note Pad To Do List Memo Pad and Expense NOTE You can also assign records to categories See Categorizing records earlier in this chapter To sort records in To Do List and Expense 1 Open the application to display the list screen 2 Tap Show 3 Tap the Sort by pick list and select an option 4 Tap ...

Page 56: ...alm Desktop software and click Sort by Then select Order on Handheld Attaching notes In Address Book Date Book To Do List and Expense you can attach a note to a record A note can be up to several thousand characters long For example for an appointment in Date Book you can attach a note with directions to the location To attach a note to a record 1 Display the entry to which you want to add a note ...

Page 57: ...nts in each application that enables you to change the font style To change the font style 1 Open an application 2 Tap the Menu icon 3 Select Options and then select Font 4 Tap the font style you want to use 5 Tap OK Small font Large font Small bold font Large bold font Tap here for small font Tap here for small bold font Tap here for large bold font Tap here for large font ...

Page 58: ...k box to clear the item Tap an item either the icon or the text description to open the application where the alarm was set The application opens to the entry associated with the alarm Tap Done to close the reminder list and return to the current screen An attention indicator will blink in the upper left corner of the screen tap it to view the alert list again Tap Snooze to see the list again in f...

Page 59: ...eld comes with many applications installed and ready to use During a HotSync operation you can also install additional applications such as games and other software on your handheld Applications or games that you install on your handheld reside in RAM memory and you can delete them at any time Files that are not associated with an application on your handheld may not be installed during a HotSync ...

Page 60: ...file s you want to install onto your computer 2 From My Computer or Windows Explorer select the file s or folder that you want to install 3 Drag and drop the file s or folder onto the Palm Quick Install icon on the Windows desktop Palm Quick Install displays a confirmation dialog box and you can choose the username to which the files will be installed 4 Click OK The selected files are placed in th...

Page 61: ... total size However since some file types are compressed during synchronization they may actually require less space then the amount shown in the file size column or status bar 5 Perform a HotSync operation to install the files See Conducting cable HotSync operations in Chapter 13 for details NOTE Files that remain in the list after you perform a HotSync operation were not installed This can happe...

Page 62: ...umber of files selected and their total size However since some file types are compressed during synchronization they may actually require less space then the amount shown in the file size column or status bar 7 Perform a HotSync operation to install the selected application s See Conducting cable HotSync operations in Chapter 13 for details NOTE Files that remain in the list after you perform a H...

Page 63: ...The following tips can help you use Palm Quick Install most effectively When you drag and drop a folder Palm Quick Install looks at files in the first level of subfolders only it does not look at folders nested inside the subfolders To install files in a different location start Palm Quick Install and drag the files to a different file list You can also access the Palm Quick Install window by clic...

Page 64: ...g box go to the folder to which you copied the file Most handheld application files have the extension PRC or PDB 6 Select the application s you want to install 7 Click Add File to add the selected application to the Install Handheld Files list TIP You can also drag files or folders of files to the list in the Install Handheld Files dialog box The files are copied to the Files To Install folder ...

Page 65: ...ll you cannot remove the applications that reside in the ROM portion of your handheld To remove an add on application 1 Tap the Home icon 2 Tap the Menu icon 3 Select Delete on the App menu 4 Tap the application that you want to remove 5 Tap Delete 6 Tap Yes 7 Tap Done Removing Palm Desktop software If you no longer want to use Palm Desktop software you can remove it from your computer This proces...

Page 66: ...ers folder remains untouched 6 Click Yes in the Confirm File Deletion box 7 Click OK 8 Click Close To remove Palm Desktop software from a Mac computer 1 Insert the Desktop Software CD ROM into the CD ROM drive on your computer 2 Double click the Desktop Software CD ROM icon on your desktop 3 Double click the Palm Desktop Installer icon 4 From the Easy Install screen select Uninstall from the pop u...

Page 67: ...button on the front panel of your handheld Address Book opens to display the list of all your records TIP Press the Address Book application button repeatedly to cycle through the categories in which you have records Creating an Address Book entry You can create Address Book entries on your handheld or you can use Palm Desktop software to create them on your computer and then transfer them to your...

Page 68: ...finish entering information tap Done TIP To create an entry that always appears at the top of the Address list begin the Last name or Company field with a symbol as in If Found Call This entry can contain contact information in case you lose your handheld Selecting types of phone numbers You can select the types of phone numbers or e mail addresses that you associate with an Address Book entry Any...

Page 69: ...ng menus in Chapter 4 for information about selecting menu commands The Record and Options menus differ depending on whether you re displaying the Address list screen shows all Address Book records or the Address view screen for use within a specific Address Book record Record menus Show in List Select which type of phone or other information appears in the Address list screen Category Assign the ...

Page 70: ...hows the last category you selected If you deselect it Address Book displays the All category Rename Custom Fields These custom fields appear at the end of the Address Edit screen Rename them to identify the kind of information you enter in them The names you give the custom fields appear in all entries You can use these custom fields to track additional information in your Address records such as...

Page 71: ...ation over Toggles the current number between a negative and positive value If you want to enter a negative number enter the number first and then press the button Places the current number into memory Each new number you enter with the M button is added to the total already stored in memory The number that you add can be either a calculated value or any number you enter by pressing the number but...

Page 72: ...and enables you to review the last series of calculations and is particularly useful for confirming a series of chain calculations To display recent calculations 1 Tap the Menu icon 2 Select Options and then select Recent Calculations 3 After you finish reviewing the calculations tap OK ...

Page 73: ... screen shows the current date and a list of times for a normal business day Scheduling an event A Date Book event can be any kind of activity that you associate with a day When you schedule an event its description appears on the time line and its duration is automatically set to one hour You can easily change the start time and duration for any event You can also schedule events in your Date Boo...

Page 74: ... event is one hour long skip to step 5 If the event is longer or shorter than an hour tap the time of the event to open the Set Time dialog box TIP You can also use the input area to open the Set Time dialog box Make sure that no event is selected and then on the number side of the input area write a number for the start time of the event Tap a time line Enter event Time bar shows duration Tap the...

Page 75: ...g notes in Chapter 4 A vertical line appears next to the time indicating the duration of the event To schedule an event for another day 1 Select the date you want for the event by doing one of the following Tap the day of the week that you want in the date bar at the top of the screen If necessary tap the Previous week or Next week scroll arrows to move to another week Start Time highlighted Tap t...

Page 76: ...e calendar 2 After you locate the date follow the steps for scheduling an event for the current day To schedule an untimed event 1 Select the date that you want for the event 2 Tap New 3 Tap No Time TIP You can also create a new untimed event by making sure no event is selected and then writing letters in the input area Previous year Next year Tap to select current date Tap to select a month Tap t...

Page 77: ...4 To change the date tap the Date box and tap a new date 5 Tap OK Setting an alarm for an event When you set an alarm the Alarm icon appears at the far right of the event When the alarm is triggered a reminder message also appears onscreen To set an alarm for an event 1 Select the event to which you want to assign an alarm 2 Tap Details 3 Tap the Alarm check box to select it The default setting 5 ...

Page 78: ... Book will open and display the event associated with the alarm Alarm for untimed events You can set a silent alarm for an untimed event In this case the alarm is triggered at the specified period if any of minutes hours or days before midnight beginning of the day of the untimed event When the alarm is triggered the reminder list displays the alarm message until you clear it See Receiving alerts ...

Page 79: ...u want the event to repeat For example if you select Month and enter the number 2 the event repeats every other month 6 To specify an end date for the repeating or continuous event tap the End on pick list and tap Choose Date Use the date picker to select an end date 7 Tap OK After you schedule a repeating or continuous event the Repeat icon appears at the far right of the event Changing repeating...

Page 80: ...such as from January 14 to January 15 and apply the change to all occurrences the new date becomes the start date of the repeating event Your handheld adjusts the end date to maintain the duration of the event If you apply the change to current and future occurrences past occurrences are not changed If you change other settings of a repeating event such as time alarm private and apply the change t...

Page 81: ...show a description of the event Keep the following points in mind To reschedule an event tap and drag the event to a different time or day Tap a blank time on any day to move to that day and select that time for a new event Tap any day or date that appears at the top of the Week View to move directly to that day without selecting an event Week View Previous week Next week Tap for that day Bar indi...

Page 82: ... tap the scroll arrows in the upper right corner to move forward or backward a month Working in Agenda View The Agenda View shows you your events and To Do items on one screen Tap an event in the Agenda View to open Day View and see more detailed information about the event Tap a To Do item to open To Do List To return to the Agenda view press the Date Book button NOTE Which To Do items appear and...

Page 83: ...elect another category See Chapter 11 for more information on working with To Do items Spotting event conflicts With the ability to define specific start and end times for any event it s possible to schedule events that overlap an event that starts before a previous event finishes An event conflict time overlap appears in the Week View as overlapping bars The Day View displays overlapping brackets...

Page 84: ...tivates the time bars that appear in the Day View The time bars show the duration of an event and illustrate event conflicts Compress Day View Controls how times appear in the Day View When Compress Day View is off all time slots appear When it is on start and end times appear for each event but blank time slots toward the bottom of the screen disappear to minimize scrolling Month View settings Ap...

Page 85: ...n Alarm Preset Automatically sets an alarm for each new event The silent alarm for untimed events is defined by minutes days or hours before midnight at the beginning of the date of the event Alarm Sound Sets the tone of the alarm Remind Me Defines how many times the alarm will occur after the initial occurrence The choices are Once Twice 3 Times 5 Times and 10 Times Play Every Defines how often t...

Page 86: ...Chapter 7 Using Date Book 78 ...

Page 87: ...nc technology on a Windows computer To open Expense 1 Tap the Home icon 2 Select the Expense icon Adding expense items A record in Expense is called an item You can sort your Expense items into categories or add other information that you want to associate with the item To add an expense item 1 Tap New TIP You can also create a new Expense item by writing on the number side of the input area while...

Page 88: ...es advantage of the automatic fill feature See Options menu later in this chapter for details Changing the date of an Expense item Initially Expense items appear with the date on which you enter them You can change the date associated with any Expense item To change the date of an Expense item 1 Tap the Expense item you want to change 2 Tap the date of the selected item 3 Tap the new date Entering...

Page 89: ... a pick list of expense types Payment Enables you to choose the payment method for the Expense item If the item is prepaid such as airline tickets supplied by your company you can choose Prepaid to place your expense in the appropriate company paid cell of your printed expense report Currency Enables you to choose the type of currency used to pay the Expense item The default currency unit is defin...

Page 90: ...t to use is not in the list of countries you can create your own custom country and currency symbol To define a custom currency symbol 1 Tap the Menu icon 2 Select Options and then select Custom Currencies 3 Tap one of the four Country boxes 4 Enter the name of the country and the symbol that you want to appear in Expense 5 Tap OK to close the Currency Properties dialog box 6 Tap OK NOTE If you wa...

Page 91: ...elp for details This feature is not available on Mac computers Add modify and delete your Expense data Organize your Expense data by category amount date type or notes View Expense data in various formats List Large Icons or Small Icons Record individual expenses in various currencies and display the total in one selected currency type Print Expense reports Transfer Expense data to other applicati...

Page 92: ...lecting menu commands Options menu Preferences Opens the Preferences dialog box where you can select automatic fill and default currency options Use automatic fill Enables you to select an expense type by writing the first letter of an expense type in the input area For example if you write the letter T it enters the Taxi expense type Writing T and then E enters Telephone which is the first expens...

Page 93: ...d HotSync technology To open Memo Pad 1 Tap the Home icon 2 Select the Memo Pad icon Creating memos You can assign memos to categories and mark them private as described in Chapter 4 This section covers how to create a memo To create a new memo 1 Open Memo Pad 2 Tap New TIP In the Memo list screen you can also begin writing in the input area to create a new memo The first letter is automatically c...

Page 94: ...mo Pad menus Memo Pad menus are shown here for your reference and Memo Pad features that are not explained elsewhere in this book are described here See Using menus in Chapter 4 for information about selecting menu commands The menus differ depending on whether you re displaying the Memo list or an individual memo Options menus Select a memo to review Preferences Displays the Memo Preferences dial...

Page 95: ...icon 2 Select the Note Pad icon Creating a note You can assign notes to categories and mark them private as described in Chapter 4 This section covers how to create a note To create a new note 1 Tap New 2 Write the information directly on the handheld screen Tap the pen selector to select a different pen width or select the eraser to remove unwanted strokes 3 Optional Select the time at the top of...

Page 96: ... In the Note Pad list select the note title 2 Review or edit the contents of the note 3 Tap Done Setting an alarm for a note You can set an alarm for a specific time and date to remind you to follow up on a note To set an alarm for a note 1 Tap the note to which you want to assign an alarm 2 Tap the Menu icon 3 Select Options and then select Alarm 4 Tap the Date box 5 Tap the year month and date y...

Page 97: ...t time appears in the Reminder bar and the note title appears on the screen If you did not title the note the time the note was created appears on the screen Tap Go To to open Note Pad Note Pad will open and display the note associated with the alarm Using Note Pad menus Note Pad menus are shown here for your reference and Note Pad features that are not explained elsewhere in this book are describ...

Page 98: ...isplays the Note Pad Preferences dialog box where you define the pen and paper color the sort order for notes and the alarm sound Details Displays the Note Details dialog box where you assign a category and privacy option for a note Note Pad list Note screen ...

Page 99: ... 1 Tap the Home icon 2 Select the To Do List icon Creating list items A To Do List record called an item is a reminder of a task that you must complete To create a To Do List item 1 Tap New 2 Enter the text of the To Do List item The text can be longer than one line 3 Tap anywhere onscreen to deselect the To Do List item TIP If no To Do List item is currently selected writing in the input area aut...

Page 100: ...nt level If you select another item first however the item you create appears beneath the selected item and is given the same priority as the selected item To set the priority of a To Do List item 1 Tap the Priority number on the left side of the To Do List item 2 Select the Priority number that you want to set 1 is most important Checking off a To Do List item You can check off a To Do List item ...

Page 101: ...t a due date for a To Do List item 1 In the Details dialog box tap No Date to open the Due Date pick list 2 Tap the date that you want to assign the item 3 Tap OK TIP If you turn on the Show Due Dates option in the To Do Preferences dialog box you can tap directly on the due date in the To Do List to open the pick list shown in step 2 Today Assigns the current date Tomorrow Assigns tomorrow s date...

Page 102: ... the memory of your handheld You can purge completed items to remove them from memory Show Only Due Items Shows only the items that are currently due past due or have no due date specified When this setting is active items that are not yet due do not appear in the list until their due date Record Completion Date Replaces the due date with the actual date when you complete check the item If you do ...

Page 103: ...elect the World Clock icon Setting the primary location You can use World Clock to select the location date and time for the primary location Keep in mind that the primary location settings are also your system date and time and that these settings are used by all the applications on your handheld The primary Location settings also appear in the Date Time Preferences screen Similarly if you change...

Page 104: ...e as the one where you live If an appropriate choice does not appear in the list see Adding a location later in this chapter to create a new location 3 Tap OK To set the date 1 Tap Set Date Time 2 Tap the Set Date box 3 Tap the arrows to select the current year 4 Tap the current month 5 Tap the current date 6 Tap Done Primary location pick list Tap to set date Tap arrows to select year Tap to sele...

Page 105: ...ed on local time you need to change the primary location to update the system time You may prefer however to use the secondary locations to view the local date and time and to leave the primary location unchanged To change the primary location 1 Tap the pick list next to the current primary location 2 Tap the location you want to use as the new primary location If the new location is in another ti...

Page 106: ...oes not appear in the list see the next section Adding a location Adding a location If an appropriate location does not appear in the Location pick list you can add a new location to the list When you add a location the default Time Zone and Daylight Saving settings are usually correct However you can adjust these settings if necessary When the Daylight Saving options are active the time change au...

Page 107: ...y pick list 7 Select the day of the week when daylight saving begins within the selected week 8 Tap OK 9 Tap the End box and repeat steps 3 through 8 to select when daylight saving ends 10 Tap OK Modifying a location If you add a location and later realize you did not use the correct settings you can modify the location To modify a location 1 Tap a Location pick list 2 Select Edit List 3 Select th...

Page 108: ...n alarm to sound during the next 24 hour period To set an alarm 1 Tap the box next to the Alarm icon to open the Set Alarm dialog box 2 Tap the time columns to set the hour and minute 3 Tap OK 4 When the alarm reminder message appears do one of the following Tap OK to permanently dismiss the reminder and return to the current screen Tap Snooze to dismiss the reminder and return to the current scre...

Page 109: ... where you can choose which information appears on the World Clock screen Show Multiple Locations Activates the secondary location displays When it is selected the secondary locations appear below the primary location Date Activates the date display When it is selected the date appears below the time for each location Alarm Preferences Sound Sets the sound of the alarm The choices are Alarm Bumble...

Page 110: ...Chapter 12 Using World Clock 102 ...

Page 111: ...u need to start HotSync Manager On the Windows desktop click Start and then select Programs Navigate to the Palm Desktop software program group and select HotSync Manager Alternatively you can start the Palm Desktop software which automatically opens the HotSync Manager 2 Select Setup 3 Click the General tab and select one of the following options Always available Adds HotSync Manager to the Start...

Page 112: ...synchronizes all files between the handheld and Palm Desktop software In general you should leave the settings to synchronize all files The only reason you might want to change these settings is to overwrite data on either your handheld or Palm Desktop software or to avoid synchronizing a particular type of file because you don t use it In addition to the conduits for Date Book Address Book Note P...

Page 113: ...o Nothing to skip data transfer for an application Changing the HotSync setting from the default affects only the next HotSync operation Thereafter the HotSync Actions revert to their default settings To use a new setting on an ongoing basis select the Set As Default box Thereafter whatever you selected as the default setting is used when you click the Default button in the Custom dialog box 7 Cli...

Page 114: ... Thereafter the HotSync Actions revert to their default settings To use a new setting on an ongoing basis click Make Default Thereafter whatever you selected as the default setting is used for HotSync operations 7 Click OK 8 Close the Conduit Settings window Conducting cable HotSync operations The simplest way to synchronize data is to perform a direct HotSync operation by turning on your handheld...

Page 115: ...forming the following steps IMPORTANT You must perform your first HotSync operation with a local direct connection or with infrared communication rather than with a network The following steps assume that you have already installed Palm Desktop software If you have not installed this software see Step 3 Install software in Chapter 1 for instructions To perform a local HotSync operation on a Window...

Page 116: ...never try to synchronize more than one handheld to the same username The HotSync Progress dialog box appears and synchronization begins 4 Wait for a message on your handheld indicating that the process is complete After the HotSync process is complete you can disconnect your handheld from the cable To perform a HotSync operation using an alternate cable method 1 Connect the HotSync cable to your h...

Page 117: ...in the Users folder inside the Palm folder For example if you entered Jane Garcia as your username a folder named Jane Garcia is created in the Users folder Creates a file named User Data in your username folder Usernames appear in the User pop up menu on the right side of the toolbar You can change users by selecting a new name in the pop up menu Each subsequent time you perform a HotSync operati...

Page 118: ...lled Palm Desktop software See Step 3 Install software in Chapter 1 if you have not installed this software To perform a local HotSync operation on a Mac computer 1 Connect your handheld to the HotSync cable 2 Make sure that HotSync Manager is enabled Double click the HotSync Manager icon in the Palm folder Click the HotSync Controls tab and make sure the Enabled option is selected 3 Turn on your ...

Page 119: ...ations When you perform an IR HotSync operation you don t need your cable However you must have a computer that s equipped with an IR port and that supports the IrCOMM implementation of the Infrared Data Association IrDA standards This is especially useful if you travel with an infrared enabled laptop You simply enable infrared communication on your laptop and handheld and follow the steps in Perf...

Page 120: ...indows computer Click the HotSync Manager icon in the Windows system tray and make sure that Infrared is selected If you have an Infrared option on the HotSync Manager menu and that option is selected skip to Performing an IR HotSync operation If you do not have an Infrared option on the HotSync Manager menu complete the following steps a Make sure that Local Serial is selected on the menu b From ...

Page 121: ...an IR HotSync operation After you complete the steps to prepare for performing an IR HotSync operation it s easy to perform the actual operation To perform an IR HotSync operation on your handheld 1 Tap the Home icon 2 Select the HotSync icon 3 Tap Local 4 Tap the pick list below the HotSync icon and select IR to a PC Handheld 5 Position the IR port of your handheld within a couple of inches of th...

Page 122: ...nology you can take advantage of the local area network LAN and wide area network WAN connectivity available in many office environments Network HotSync technology enables you to perform a HotSync operation by using a cable that is connected to any computer on your LAN or WAN provided that the computer connected to the cable also has the network HotSync technology installed your computer is on and...

Page 123: ...t to it If the checkmark is not there click the check box next to your username 5 Click OK 6 Connect your handheld to the cable and perform a HotSync operation The HotSync operation records network information about your computer on your handheld With this information your handheld can locate your computer when you perform a HotSync operation over the network To prepare your handheld for a network...

Page 124: ...Service and select a service 10 Tap Done 11 Tap the Menu icon 12 Select Conduit Setup from the Options menu 13 Tap the check boxes to deselect the files and applications that you do not want to synchronize during a HotSync operation The default setting is to synchronize all files 14 Tap OK Tap here Tap here ...

Page 125: ...nduit help in HotSync Manager Follow these steps to access MS Outlook conduit help Click the HotSync Manager icon in the Windows system tray Select Custom Select one of the Outlook conduits from list Select Change Tap the Help icon To change the Conduit Setup for a network HotSync operation 1 Tap the Home icon 2 Select the HotSync icon 3 Tap the Menu icon 4 Select Conduit Setup from the Options me...

Page 126: ...ature to check for changes to the external file when you perform a HotSync operation With File Link you can import data stored in any of the following formats Comma separated csv Memo Pad archive mpa Address Book archive aba Text txt For information on how to set up a file link see the Palm Desktop online Help NOTE The File Link feature is not available in Palm Desktop software for Mac Creating a ...

Page 127: ...a user profile must be either new ones that have never been synchronized or handhelds that have had their usernames and data removed by a hard reset To create a user profile on a Windows computer 1 Open Palm Desktop software 2 From the Tools menu select Users 3 Click Profiles 4 Click New 5 Enter a unique name for the profile and click OK 6 Repeat steps 3 through 5 for each profile that you want to...

Page 128: ...ming the first HotSync operation with a user profile After you create a user profile you are ready to transfer the information to the new handheld during the first HotSync operation To use a profile for a first time HotSync operation on a Windows computer 1 Connect the new handheld to the cable 2 Press the HotSync button on the cable 3 Click Profiles 4 Select the profile you want to load on the ha...

Page 129: ...dheld to the HotSync cable 2 Press the HotSync button on the cable 3 Select the profile you want to load onto the handheld and click OK to transfer all the profile data to the handheld The next time you perform a HotSync operation Palm Desktop software prompts you to assign a username to the handheld Shown with Mac OS X ...

Page 130: ...Chapter 13 Performing HotSync Operations 122 ...

Page 131: ...on date and time Digitizer Calibrate the screen on your handheld Formats Set the country default and the formats for times dates calendar and numbers Graffiti 2 Select alternate strokes for selected Graffiti 2 characters Keylock Prevent your handheld from turning on accidentally Power Set these features auto shutoff interval On While Charging and Beam receive Security Set a password privacy option...

Page 132: ...settings This section provides details about each of these screens To open the General Preferences screens 1 Tap the Home icon 2 Tap the Prefs icon 3 From the General Preferences list select the name of the Preferences screen you want to view Connection Configure communication settings Network Configure your handheld for use with a network Buttons Assign new applications to the following Address B...

Page 133: ...r details To set the location 1 From the General Preferences list select Date Time 2 Tap the Location pick list and select the location you want to use as your primary location The location you select should be a large city in the same time zone as the one where you live If an appropriate choice does not appear in the list see Adding a location in Chapter 12 to create a new location 3 Tap Done Whe...

Page 134: ...in Chapter 12 to select the time zone and daylight saving time settings 7 Tap Done Digitizer Preferences The Digitizer Preferences screen opens the digitizer calibration screen This is the same screen that appears when you start your handheld for the first time Calibration aligns the internal circuitry of your handheld with its touch sensitive screen so that when you tap an element on the screen t...

Page 135: ...ed in Time date week start and numbers formats later in this chapter To set the country default 1 From the General Preferences list select Formats 2 Tap the country name pick list 3 Select the setting you want to use 4 Tap Done Time date week start and numbers formats The Time setting defines the format for the time of day The time format that you select appears in all applications on your handhel...

Page 136: ... shape for specific characters To select alternate strokes 1 From the General Preferences list select Graffiti 2 2 Tap the character you want to change 3 Tap the check box to activate the alternate stroke 4 Tap Done 5 Repeat steps 2 through 4 for other characters 6 Tap Done Power Preferences The Power Preferences screen enables you to set power consumption options You can control when your handhel...

Page 137: ...tting You can choose to leave your handheld on when it is connected to the HotSync cable or when you are recharging your battery so that you can continue to view your data By default your handheld remains on when it is connected to the cable and to a power source To change the On While Charging setting 1 From the General Preferences list select Power 2 Tap the On While Charging pick list 3 Select ...

Page 138: ...t they do not appear on any screen You can mask and hide private records with or without a password Without a password private records are hidden or masked until you set the Security Preferences to show them With a password you must enter the password to view the private entries Assigning a password You can assign a password to protect your private records and to lock your handheld To assign a pas...

Page 139: ...y 2 Tap the Password box 3 Enter the current password 4 Tap OK 5 Do one of the following To change the password and hint enter the new password and hint and tap OK To remove the password tap Unassign 6 Tap Done Locking your handheld You can lock your handheld so that it cannot be operated until your password is entered In the event that your handheld is lost or stolen this helps protect your data ...

Page 140: ...r handheld to lock when you turn it off 1 From the General Preferences list select Security 2 Tap the Auto Lock Handheld box and then enter your password 3 Select On power off 4 Tap OK 5 Tap Done To set your handheld to lock at a preset time 1 From the General Preferences list select Security 2 Tap the Auto Lock Handheld box and then enter your password 3 Select At a preset time and then use the a...

Page 141: ...dheld will present the hint you have entered to help you remember the password If you still cannot remember the password you must perform a hard reset to resume using your handheld Performing a hard reset deletes all the records in your handheld however you can restore all synchronized data at the next HotSync operation See Performing a hard reset in Appendix A for more information To lock and tur...

Page 142: ...e next time you perform a HotSync operation but it does not restore the password To delete a forgotten password 1 From the General Preferences list select Security 2 Tap the Password box 3 Tap Lost Password 4 Tap Yes Making records private In many applications you can make individual records private Private records remain visible and accessible however until you select the Security setting to hide...

Page 143: ...t Hide Private Records 3 Tap OK to confirm that you want to hide private records 4 Tap Done To mask all private records 1 From the General Preferences list select Security 2 Tap the Current Privacy pick list and select Mask Private Records 3 Tap OK to confirm that you want to mask private records 4 Tap Done Tap Hide Private Records Tap Mask Private Records ...

Page 144: ...cord becomes visible If you have a password the Show Private Records dialog box appears Go to step 2 2 Enter your password and then tap OK To make a record private 1 Display the entry that you want to make private 2 Tap Details 3 Tap the Private check box to select it 4 Tap OK Sounds Alerts Preferences You can choose from two Sounds Alerts profiles TIP When you connect a headset to your handheld t...

Page 145: ...2 Tap Custom 3 Tap the System Sound pick list and select the sound level IMPORTANT When you turn off the System Sounds you also turn off the chime tones associated with the HotSync operation 4 Tap the Game Sound pick list and select the sound level 5 Tap the Alarm Sound pick list and select the sound level 6 Tap Done The Game Sound setting works only with games that are programmed to respond to th...

Page 146: ... that appear on the screen by tapping and holding the control until it activates To turn Writing Area Preferences on and off 1 From the General Preferences list select Writing Area 2 Tap On or Off 3 If you selected On in the previous step select the Show penstrokes check box to display penstrokes while writing or deselect this check box to hide penstrokes 4 Tap Done See Full screen writing area in...

Page 147: ...cify the phone setup and network connection if required to complete the configuration NOTE Modem connections require third party software and accessories which are sold separately You can also create custom configurations which include the following PC to Cable A local HotSync connection the direct connection between your handheld and your desktop computer Your handheld is connected to the cable a...

Page 148: ...by using a third party application NOTE The Network Preferences settings enable to connect to your ISP or dial in server with applications that support viewing the transmitted data Visit the web site www palm com for information on third party applications that take advantage of TCP IP Creating and selecting network service profiles Use network service profiles to store the configuration settings ...

Page 149: ...Service and then select Duplicate A copy of the network service profile is added to the Service pick list Entering a username The User Name setting identifies the name you use when you log in to your ISP or your dial in server Although this field can contain multiple lines of text only two lines appear onscreen To enter a username 1 From the Communications Preferences list select Network 2 Tap the...

Page 150: ...he Prompt option If you enter a password your handheld displays the word Assigned in this field and does not prompt you to enter a password during the login procedure To enter a password 1 From the Communications Preferences list select Network 2 Tap the Password field 3 Enter the password you use to log in to your server 4 Tap OK The word Assigned appears in the Password field 5 Tap Done Selectin...

Page 151: ... instructions for using a calling card To enter your server phone number 1 From the Communications Preferences list select Network 2 Tap the Phone box 3 Enter the phone number for your ISP or dial in server 4 If you need to enter a prefix or to disable call waiting skip to those procedures Otherwise tap OK 5 Tap Done Entering a prefix A prefix is a number that you dial before the telephone number ...

Page 152: ...able this feature before logging in to your ISP or dial in server To disable call waiting 1 From the Communications Preferences list select Network 2 Tap the Phone box 3 Tap the Disable call waiting check box to select it 4 Enter the code to disable call waiting on the Disable call waiting line Each telephone company assigns a code to disable call waiting Contact your local telephone company for t...

Page 153: ...ne Setup dialog box works correctly for AT T and Sprint long distance services However because MCI works differently MCI customers need to enter the calling card number in the Phone field and the phone number in the Use calling card field TIP It s a good idea to add at least three commas before your calling card number to compensate for the cue delay 5 Tap OK 6 Tap Done Connecting to your service ...

Page 154: ...held and your service 3 Tap Done Adding detailed information to a network service profile If you are using one of the predefined network service profiles you probably need to enter only your username password and telephone number If you are creating a new network service profile you may need to provide additional information to your ISP or dial in server You use the Details dialog box to add more ...

Page 155: ...n this field Ask your ISP or system administrator for the correct primary or secondary DNS IP address Many systems do not require that you enter a DNS IP address If you are not sure leave the DNS field blank To enter a primary and secondary DNS 1 Tap the Query DNS check box to deselect it 2 Tap the space to the left of the first period in the Primary DNS field and then enter the first section of t...

Page 156: ...k box 2 Tap the space to the left of the first period and then enter the first section of the IP address Each section must be a number from 0 to 255 3 Tap and enter the remaining sections of the IP address 4 Tap OK Login scripts A login script is a series of commands that automates logging in to a network server for example your corporate network or your ISP A login script is associated with a spe...

Page 157: ...ed from the Details dialog box in Network Preferences NOTE You can also use non ASCII and literal characters in your login script Creating a login script on your handheld You can create login scripts by selecting commands from the Command pick list in the Login Script dialog box Some commands such as Send require you to supply additional information Those commands have a parameter field so that yo...

Page 158: ... You then enter the challenge value into your token card which in turn generates a response value for you to enter on your handheld This command takes two arguments separated by a vertical bar on the input line Send Transmits specific characters to the TCP IP server to which you are connecting Send CR Transmits a carriage return or line feed LF character to the TCP IP server to which you are conne...

Page 159: ...e the Delete command from the Service menu To delete a network service profile 1 From the Communications Preferences list select Network 2 Tap the Service pick list 3 Select the network service profile you want to delete 4 Tap the Menu icon 5 Select Delete from the Service menu 6 Tap OK 7 Tap Done Network Preferences menu commands The Network Preferences screen includes menu commands to make it fa...

Page 160: ...ork Log can help your ISP or your system administrator pinpoint where the login procedure communication fails and why To view the Network Log 1 From the Network Preferences screen tap the Menu icon 2 Select Options and then select View Log 3 Tap the up and down arrows of the scroll bar to see the entire Network Log 4 Tap Done Adding a DNS number If your ISP or dial in server requires a DNS number ...

Page 161: ...con by default But if you use Memo Pad more frequently you can assign Memo Pad to the icon so that you don t have to scroll through the Home screen whenever you want to use Memo Pad Any changes you make in the Buttons Preferences screen become effective immediately you do not have to change to a different screen or application If you assign a different application to a button you can still access ...

Page 162: ... From the Personal Preferences list select Buttons 2 Tap More 3 Tap the pick list and select one of the following settings for the full screen pen stroke Contrast Opens the Contrast control dialog box Keyboard Opens the onscreen keyboard for entering text characters Graffiti 2 Help Opens a series of screens that show the Graffiti 2 character set Turn Off Lock Turns off and locks the handheld You m...

Page 163: ...your handheld and there is sufficient battery power to turn it on By default the Owner Preferences screen contains the information that you supplied when you installed the Palm Desktop software and set up your handheld If you use the Security Preferences screen to turn off and lock your handheld with a password information that you entered in the Owner Preferences screen appears the next time you ...

Page 164: ...the screen 3 Tap Done To unlock the Owner Preferences screen 1 From the Personal Preferences list select Owner 2 Tap Unlock 3 Enter the password that you defined in the Security Preferences 4 Tap OK 5 Tap Done ShortCuts Preferences The ShortCuts Preferences screen enables you to define abbreviations for entering text with Graffiti 2 strokes This section describes how to create edit and delete a Sh...

Page 165: ...t word in your ShortCut text This way a space automatically follows the ShortCut text 5 Tap OK To use a ShortCut draw the ShortCut stroke followed by the ShortCut characters When you draw the ShortCut stroke the ShortCut symbol appears at the insertion point to show that you are in ShortCut mode 6 Tap Done Editing a ShortCut After you create a ShortCut you can modify it at any time To edit a Short...

Page 166: ...Chapter 14 Setting Preferences for Your Handheld 158 ...

Page 167: ... and should not be exposed to rain or moisture Under extreme conditions water may enter the circuitry through the front panel buttons In general treat your handheld as you would a pocket calculator or other small electronic instrument Take care not to drop your handheld or subject it to any strong impact Do not carry your handheld in your back pocket if you sit on it you may damage it Protect your...

Page 168: ...to store the data but not enough to turn on your handheld If your handheld does not turn on when you press the power button you should recharge the unit immediately If your battery drains and you have the unit in an uncharged state for an extended period of time you can lose all your stored data There are no serviceable parts inside your handheld so do not attempt to open the unit If you ever disp...

Page 169: ... next HotSync operation To perform a hard reset 1 Press and hold the power button on the front panel of the handheld 2 While holding the power button use the tip of an unfolded paper clip or similar object without a sharp tip to gently press and release the reset button 3 Wait for the Palm Powered logo to appear then release the power button 4 When a message appears on the handheld screen warning ...

Page 170: ...nly the next HotSync operation Thereafter the HotSync Actions revert to their default settings To use a new setting on an ongoing basis select the Set as default box Thereafter whatever you selected as the default setting is used when you click the Default button in the Custom dialog box 7 Click OK 8 Repeat steps 4 through 6 to change conduit settings for other applications 9 Click Done to activat...

Page 171: ...on Thereafter the HotSync Actions revert to their default settings To use a new setting on an ongoing basis click Make Default Thereafter whatever you selected as the default setting is used for HotSync operations 7 Click OK 8 Repeat steps 4 through 6 to change conduit settings for other applications 9 Close the Conduit Settings window 10 Perform a HotSync operation ...

Page 172: ...Appendix A Maintaining Your Handheld 164 ...

Page 173: ...otes on your regional web site If you are still having problems contact Technical Support or go to www palm com support zire21 NOTE Palm works with developers of third party add on applications to ensure the compatibility of these applications with your new Palm handheld Some third party applications however may not have been upgraded to be compatible with your new Palm handheld If you suspect tha...

Page 174: ...fter you perform a HotSync operation the file type was not recognized Try launching the associated application from your handheld and then performing another HotSync operation If the files still remain in the list they are not associated with an application on your handheld and cannot be installed I can t add more files to the Palm Quick Install list Make sure the dialog box that confirms where th...

Page 175: ...hapter 4 You must perform a HotSync operation to recover the memory Delete unused memos and records If necessary you can save these records See Deleting records in Chapter 4 You must perform a HotSync operation to recover the memory If you have installed additional applications on your handheld remove them to recover memory See Removing applications in Chapter 4 My handheld keeps turning itself of...

Page 176: ... area in Chapter 3 Write Graffiti 2 strokes for lowercase letters in the left side strokes for capital letters in the middle and strokes for numbers in the right side of the input area Make sure that Graffiti 2 is not in Punctuation Shift mode See Symbols and other special characters in Chapter 3 See Graffiti 2 tips in Chapter 3 for tips on increasing your accuracy when you write Graffiti 2 charac...

Page 177: ...rrectly Palm Desktop software provides several features that interact with e mail client software on a Windows computer For these features to work correctly the e mail client software must be properly configured Follow these steps to check the configuration 1 Click the Windows Start menu and then select Settings 2 Select Control Panel 3 Select Internet Options and then click the Programs tab 4 Mak...

Page 178: ...able HotSync Manager on the HotSync Controls tab 2 Disconnect the cable from your computer and then reconnect the cable and restart your computer I did a HotSync operation but one of my applications did not synchronize On a Windows computer click the HotSync Manager and select Custom Check that the correct conduit is active On a Mac computer double click the HotSync Manager icon From the HotSync m...

Page 179: ...ake sure you selected Local USB from the HotSync Manager menu On a Mac computer Make sure that HotSync Manager is enabled on the HotSync Controls tab in the HotSync Software Setup window Check the following on your computer Make sure that your computer is turned on and that it does not shut down automatically as part of an energy saving feature I can t perform an IR HotSync operation Try each of t...

Page 180: ...o freeze when I place it near my computer Move your handheld away from the computer s infrared port When I tap the HotSync icon in the Home screen nothing happens on Palm Desktop software and my handheld times out Try each of these in turn Turn on your handheld and tap the Home icon Select the HotSync icon and then tap Local Make a copy of your Palm folder Uninstall and then reinstall Palm Desktop...

Page 181: ...me to your handheld the first time you perform a HotSync operation Be aware that synchronizing more than one handheld with the same username causes unpredictable results and potentially loss of your personal information Problem Solution I cannot beam data to another device with an IR port Try each of these in turn If you are beaming to another Palm handheld confirm that your handheld and the other...

Page 182: ... use Security to delete the password but your handheld deletes all entries marked as private However if you perform a HotSync operation before you delete the password the HotSync process backs up all entries whether or not they are marked private Then you can follow these steps to restore your private entries a Use the Palm Desktop software and the cable or infrared communication to synchronize yo...

Page 183: ... steps you take to reproduce the problem The version of handheld software you are using and available memory To find version and memory information 1 Tap the Home icon 2 Tap the Menu icon 3 Select Info from the App menu NOTE Palm works with developers of third party add on applications to ensure the compatibility of these applications with your new Palm handheld Some third party applications howev...

Page 184: ...Appendix B Frequently Asked Questions 176 ...

Page 185: ... to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help The use of shielded I O cables is required when connectin...

Page 186: ...aristo voi räjähtää jos se on virheellisesti asennettu Vaihda paristo ainoastaan valmistajan suosittelemaan tyyppiin Hävitä käytetty paristo valmistajan ohjeiden mukaisesti Advarsel Eksplosjonsfare ved feilaktig skifte av batteri Benytt samme batteritype eller en tilsvarende type anbefait av apparatfabrikanten Brukte batterier kasseres i henhold til fabrikantens instruksjoner Waarschuwing Bij dit ...

Page 187: ...nscreen keyboard 14 Application buttons 33 59 65 Applications Address Book 59 beaming 30 31 Calculator 63 categories 34 35 Date Book 65 Expense 79 font style 49 installing 51 57 Launcher 33 35 Memo Pad 85 Note Pad 87 opening 34 plug in 150 preferences for 38 removing 57 size in kilobytes 175 To Do List 91 version of 175 viewing as icons 35 viewing as list 35 World Clock 95 See also Add on applicat...

Page 188: ...6 Conduits for modem HotSync operations 117 for synchronizing applications 170 104 105 162 for synchronizing applications Mac 105 106 Conflicting events 75 Connecting service templates 140 to server or ISP 145 with a GPRS network 140 152 Connection preferences 139 142 Connector 11 Continuous events deleting from Date Book 40 Contrast control 13 Contrast control See Contrast control Copying text 40...

Page 189: ...ds Desktop software linking to external files 29 118 removing 58 Digitizer 126 DNS 147 Domain name system See DNS Double booked events 75 Dragging memos into other applications 85 stylus to activate features 154 using the stylus 13 E Editing records 39 40 E mail addresses in Address Book 60 Entering data 17 32 importing from other applications 27 30 problems with 168 using Note Pad 32 using the co...

Page 190: ...ing 168 punctuation marks 22 ShortCuts for entering data 25 156 157 symbols 24 tips 20 writing area 10 H Hard reset 161 167 Help Graffiti 2 40 online tips 15 Hiding records 134 HotSync conduits for synchronizing applications 104 105 162 conduits for synchronizing applications Mac 105 customizing 105 first time operation 107 111 119 120 IR operation 111 114 linking to external files 29 118 local op...

Page 191: ...rds 45 46 scrolling in Address list 44 Lost handheld contact for 60 records 168 Lotus Organizer importing data from 27 M Maintenance information 159 Memo Pad adding Address Book data to records 45 46 archive files mpa 28 categorizing records 41 conduit for synchronizing 104 creating records 38 deleting records 40 72 dragging memos into other applications 85 fonts 49 menus 86 opening 85 private rec...

Page 192: ...tlook connecting to 170 Overlapping events 75 Owner preferences 155 P Palm Quick Install 52 55 Passwords 130 134 changing 131 creating 130 deleting 131 for network 142 forgotten 134 174 Pasting text 40 Payment Expense item 81 Pen stroke full screen 154 155 Personal preferences 124 152 157 Buttons 153 154 Owner 155 Shortcut 156 Phone Lookup 45 46 numbers selecting for Address list 61 numbers select...

Page 193: ...g a category of 42 editing 39 40 Expense 79 fonts 49 hiding private 130 134 lost 168 masking private 130 Memo Pad 85 notes for 48 number of 175 private 134 136 purging 41 sorting 47 48 To Do List 91 unmasking individual 136 Reminder lists 50 Removing applications 57 Desktop software 57 Renaming categories 43 Repeating events deleting from Date Book 40 Resetting handheld hard reset 161 167 location...

Page 194: ...ent 97 126 setting event 65 start and end for Date Book Day view 77 Time Zone 98 Tips online 15 To Do List adding Address Book data to records 45 46 archive files tda 28 categorizing records 41 94 checking off items 92 completed items 94 completion date 94 conduit for synchronizing 104 creating records 38 deleting records 40 72 due date 93 94 fonts 49 notes for records 48 opening 91 prioritizing r...

Page 195: ...Vendor for Expense item 81 W Week Date Book view 73 74 127 169 World Clock adding locations 98 99 alarm 100 alarm preferences 101 display options 101 menus 101 opening 95 Time Zone 98 Writing Area Preferences 26 Writing See Entering data ...

Page 196: ...Index 188 ...

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Summary of Contents for P80730US - Zire 21 - OS 5.2.1 126 MHz

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