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Lexmark X646e MFP, Menus And Messages Manual

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Lexmark X646e MFP Menus And Messages Manual Download Page 66

Settings

66

Using the MFP menus

E-mail Settings 

Menu item

Purpose

Values and descriptions

E-mail Server Setup

See 

E-mail Server Setup on page 34

.

Format

Specifies the format of the file to be 
scanned.

PDF*

Portable Document Format

JPEG 

Joint Photographic Experts Group

TIFF

Tagged Image File Format

PDF version

Sets the version of an Adobe Acrobat 
PDF file that is sent.

This menu item applies to all scan 
functions.

1.2

1.3

1.4

1.5

1.6

Content

Specifies the type of content contained 
in the e-mail.

Text

The e-mail job contains mostly text or 
line art.

Text/Photo*

The e-mail job contains a mixture of 
text and images.

Photo

The e-mail job contains only images.

Color

Specifies if the MFP recognizes a color 
image in the e-mail or sees the color 
image in gray shades.

Gray*

Does not send a color image in the e-
mail job.

Color

Sends the e-mail job with a color 
image enclosed.

Resolution

Specifies the resolution of the
e-mail in dots per inch (dpi).

Resolution is limited by the value set for 
the Color menu item. If this value is set 
to Color and Resolution is set to 400 or 
600 dpi, the configuration is allowed, but 
it is not seen in the normal workflow, so 
the combinations are invalid. The 
resolution is reduced to 300 dpi.

75 dpi

150 dpi

200 dpi

300 dpi

400 dpi

600 dpi

75–600 dpi are available for Gray. 
75–300 are available for Color. See 

Color

 listed previously.

Darkness

Specifies the level of darkness for the
e-mail as a graphic representation of a 
page that uses a fill pattern to indicate 
various levels from light (1) to dark (9).

1–9 (5*)

Specifies the level of darkness for the 
e-mail.

A graphic representation depicts the 
values. As the 

right

 or 

left scroll

 

button is touched, the asterisk moves 
back and forth on the line. 1 is next to 
the - and 9 is next to the +. As shown, 
5 is the current value.

-

+

Summary of Contents for X646e MFP

Page 1: ...bruary 2006 Lexmark and Lexmark with diamond design are trademarks of Lexmark International Inc registered in the United States and or other countries 2006 Lexmark International Inc All rights reserved 740 West New Circle Road Lexington Kentucky 40550 ...

Page 2: ...e used instead Evaluation and verification of operation in conjunction with other products programs or services except those expressly designated by the manufacturer are the user s responsibility Lexmark and Lexmark with diamond design MarkNet MarkTrack and MarkVision are trademarks of Lexmark International Inc registered in the United States and or other countries PCL is a registered trademark of...

Page 3: ...ource 20 Paper Size Type 20 Configure MP 23 Envelope Enhance 23 Substitute Size 24 Paper Weight 25 Paper Loading 26 Custom Types 26 Custom Names 26 Custom Bin Names 27 Universal Setup 27 Bin Setup 28 Reports 29 Network Ports 31 TCP IP 31 IPv6 33 E mail Server Setup 34 Wireless 35 Standard Network or Network x 36 Standard USB or USB x 37 Standard Parallel or Parallel x 39 Serial x 41 NetWare 43 App...

Page 4: ...Chapter 2 Understanding MFP messages 100 Status messages 100 Fax status messages 103 Cancel jobs messages 103 Password and PIN messages 104 Copy e mail fax FTP and scan button messages 104 Attendance messages 104 Functions disabled transitional messages 124 Index 125 ...

Page 5: ...hanges made from the control panel If a setting cannot be changed from the application use the control panel MarkVision Professional or the Embedded Web Server EWS pages Changing a setting from any of these makes that setting the user default Whenever a touch screen MFP is attached to a printer the printer operator panel and any printer operator panel buttons are disabled The only panel and button...

Page 6: ...rofile List menu item to access shortcuts 5 Dial Pause Cause a two or three second dial pause in a fax number The button only functions within the Fax menu or with fax functions Redial a fax number from the home screen When outside of the Fax menu fax function or home screen an error beep sounds if Dial Pause is pressed When sending a fax in the Fax To field a Dial Pause press is represented by a ...

Page 7: ...ss Backspace to delete the right most digit of the value in the Copy Count The default value of 1 appears if the entire number is deleted by pressing Backspace numerous times Within the Fax Destination List press Backspace to delete the right most digit of a number entered manually It also deletes an entire shortcut entry Once an entire line is deleted another press of Backspace causes the cursor ...

Page 8: ... scan a document directly to an e mail address 3 Menus A key is shown on the button Access the menus These menus are only available when the MFP is in the Ready state The Menus button is on a gray bar called the navigation bar The bar contains other buttons described as follows 4 Status message bar Shows the current MFP status such as Ready or Busy Shows MFP conditions such as Toner Low Shows inte...

Page 9: ...es for held jobs excluding confidential print jobs Profile names Bookmark container or job names USB container or job names for supported extensions only Held Jobs Open a screen containing all the held jobs containers Lock Device This button appears on the screen when the MFP is unlocked and the Device Lockout Personal Identification Number PIN is not null or empty To lock the MFP 1 Touch Lock Dev...

Page 10: ...obs Open the Cancel Jobs screen The Cancel Jobs screen shows any of the following items under three headings on the screen which are Print Fax and Network print job copy job fax profile FTP e mail send Each heading has its own list of jobs shown in a column under it Each column can only show three jobs per screen Each job appears as a button If more than three jobs exist in a column then the down ...

Page 11: ... few are chosen to demonstrate the use of the touch screen buttons Sample screen one The touch screen appears as follows when the touch screen MFP is a mono printer Copy from Letter 8 5 x 11 in Copy to Letter 8 5 x 11 in Plain Paper Sides Duplex Portrait 1 sided to 1 sided Content Scale Auto 100 Darkness Scan the ADF Scan the flatbed Back Text Text Photo Photograph Printed Image ...

Page 12: ...s as follows when the touch screen MFP is a color printer Copy from Letter 8 5 x 11 in Copy to Letter 8 5 x 11 in Plain Paper Sides Duplex 1 sided to 1 sided 1 sided to 2 sided 2 sided to 1 sided 2 sided to 2 sided Scale Auto 100 Darkness On Off Copy It Copies 1 Back Options Collate ...

Page 13: ...ther value in increasing order Left arrow Touch the left arrow button to scroll left to Reach a decreased value shown by an illustration See a full text field on the left Right arrow Touch the right arrow button to scroll right to Reach an increased value shown by an illustration See a full text field on the right Scan the ADF Scan the flatbed On the gray navigation bar these two choices indicate ...

Page 14: ...ections for scanning have been made One of the preceding green buttons should be touched The only other button available is Back Touch Back to return to the previous screen and all the settings for the scan job made on Sample screen one are lost Back When the Back button is shaped like this both forward and backward navigation is possible from this screen so there are other options available on th...

Page 15: ... is gray to indicate that it is not active since the end of the list appears on this screen Up arrow Touch the up arrow to move up to the next item in a list such as a list of menu items or values When on the first screen presented with a long list the up arrow is gray to indicate that it is not active On the second screen which is needed to show the rest of the listed items the up arrow is blue t...

Page 16: ...n the Copy screen appears like Sample screen one on page 11 The following example shows how the Continue button reacts 1 Touch the select button by the Copy to box and a new screen appears 2 Touch MP Feeder and a new screen appears 3 Touch Legal and a new screen appears 4 Touch Next and a new screen appears 5 Touch Plain Paper for the type of print media needed 6 Touch Continue The Copy screen ret...

Page 17: ...ished For example when scanning an original document one can indicate that the last page is scanned and then the print job begins Back Return to the previous screen without saving any settings from the screen Note The Back button appears on each menu screen except for the home screen Home Return to the home screen Note The Home button appears on every screen except the home screen For more informa...

Page 18: ...ber of Copies Menu trail line A line is located at the top of each menu screen This feature acts as a trail It gives the exact location within the menus Touch any of the underlined words to return to that menu or menu item The Number of Copies is not underlined since this is the current screen If this feature is used on the Number of Copies screen before the Number of Copies is set and saved then ...

Page 19: ...so that it is structured menu menu item menu item there can be several more menu items under a menu item and values Click any of the following menus or menu items listed for more information Paper Menu Default Source Paper Size Type Configure MP Envelope Enhance Substitute Size Paper Texture Paper Weight Paper Loading Custom Types Custom Names Custom Bin Names Universal Setup Bin Setup Reports Set...

Page 20: ...correctly set the sources are automatically linked When one source is empty print media automatically feeds from the next linked source Tray 1 is the factory default setting x represents the tray number such as Tray 1 for the standard tray and Tray 2 for an optional tray Note The MP Feeder value which stands for the multipurpose feeder is shown only when Configure MP is set to Cassette See Configu...

Page 21: ...nt media inserted in the multipurpose feeder A4 non US A5 JIS B5 Letter US Legal Executive Folio Statement Universal 7 3 4 Envelope 9 Envelope 10 Envelope DL Envelope B5 Envelope C5 Envelope Other Envelope The multipurpose feeder only appears on the control panel when Configure MP is set to Cassette Note See Configure MP for more information MP Feeder Type Identifies the type of print media insert...

Page 22: ...more custom types share the same name the name only appears once in the Envelope Feeder Type value list Manual Paper Size Identifies the print media size being manually loaded A4 non US A5 JIS B5 Letter US Legal Executive Folio Statement Universal Manual Paper Type Identifies the print media type being manually loaded Plain Paper Card Stock Transparency Labels Vinyl Labels Bond Letterhead Preprint...

Page 23: ...This is envelope conditioning Menu item Purpose Values and descriptions Configure MP Determines when the MFP selects print media loaded in the multipurpose feeder Cassette MFP treats the multipurpose feeder like any other tray If a print job requests a size or type that is only loaded in the multipurpose feeder the MFP pulls print media from the multipurpose feeder for the job Manual MFP treats th...

Page 24: ...mpts the user to load the requested paper size No size substitutions are allowed Statement A5 Prints A5 size jobs on statement size paper if only statement size paper is loaded and prints statement size jobs on A5 paper if only A5 paper is loaded Letter A4 Prints A4 size jobs on letter size paper if only letter size paper is loaded and prints letter size jobs on A4 size paper if only A4 size paper...

Page 25: ...d descriptions Plain Weight Identifies the relative weight of the print media loaded in a specific source and ensures the toner adheres properly to the printed page Light Normal Heavy Note Card Stock is shown on the control panel only if it is supported in a specified source Card Stock Weight Transparency Weight Labels Weight Bond Weight Envelope Weight Letterhead Weight Preprinted Weight Colored ...

Page 26: ...nd off indicates that duplex printing is turned off Labels Loading Bond Loading Letterhead Loading Preprinted Loading Colored Loading Vinyl Labels Loading Duplex Off Shown if vinyl labels are supported in the specified source Custom x Loading Properly handles preprinted custom paper whether the job is a duplex job two sided or a simplex job single sided x represents 1 6 Duplex Off Shown if the cus...

Page 27: ...sed to enter the Universal Height and Width Inches Millimeters Inches is the US default and Millimeters is the international default Portrait Width Sets the portrait width of the universal media Note If the value set exceeds the maximum width the MFP uses the maximum value allowed in inches or millimeters 3 14 17 inches in 0 01 inch increments 76 360 mm in 1 mm increments Shows either inches or mi...

Page 28: ...d the same name the name only appears once in the Output Bin value list Configure Bins Determines which output bin s the MFP uses for a particular job Mailbox Sends print jobs to the output bin designated for that user Link Links two or more output bins together as though they were one large bin When one linked output bin is full the MFP starts filling the next linked bin and continues with each a...

Page 29: ... of Custom x Bin If two or more output bins share the same name the name only appears once in the Assign Type Bin value list Plain Paper Bin Disabled Standard Bin Bin 1 Bin 2 Bin 3 Bin 4 Bin 5 Bin 6 Bin 7 Bin 8 Bin 9 Bin 10 Note Only installed output bins appear If Configure Bins is set to Type Assignment then the default is the Standard Bin Card Stock Bin Transparency Bin Labels Bin Bond Bin Enve...

Page 30: ... jobs along with the most recent 200 fax tasks completed Note The menu item only appears when Enable Job Log is on Fax Call Log Prints a list of the of the last 100 fax calls made or answered by the MFP Note The menu item only appears when Enable Call Log is on E mail Shortcuts Prints a list of the e mail shortcuts Fax Shortcuts Prints a list of the fax shortcuts FTP Shortcuts Prints a list of the...

Page 31: ...unication for the sub network gateway 4 field IP address Display only Set static IP address link Link to the page to set a static IP address Changing the IP address sets DHCP BOOTP and RARP to Off Enable DHCP DHCP is Dynamic Host Configuration Protocol The network automatically assigns a number for the network information On Off Enable RARP RARP is Reverse Address Resolution Protocol On Off Enable...

Page 32: ... is really based on IP addresses Each time a domain name is used a DNS service must translate the name into the corresponding IP address 4 field IP address Backup DNS Server Address This is used if the DNS Server Address is not available 4 field IP address Domain Search Order Defines the search order of the domains text entry field The search order is given in a comma delimited list such as myserv...

Page 33: ...ls LPD Banner Page On Off LPD Trailer Page On Off LPD Carriage Return Conversion On Off Menu item Purpose Values and descriptions IPv6 Sets the network to IPv6 Internet Protocol Version 6 Enable IPv6 Yes No Auto Configuration On Off Hostname text entry field Address text entry field Router Address text entry field Enable DHCPv6 Yes No Menu item Purpose Values and descriptions ...

Page 34: ... a copy of the e mail back to the creator of the e mail Never appears On by default Off by default Always on The user must be authenticated Max e mail size Specifies the maximum e mail size in kilobytes E mail above the specified size is not sent numeric entry Specify 0 zero for no limit Size error message Sends a message when an e mail is greater than the configured size limit text entry Limit de...

Page 35: ...e A timestamp is added to the end of the base file name text entry image The default value is the following word image Note There is a 53 character limit for the base file name The following characters or symbols are invalid asterisk colon question mark less than symbol greater than symbol vertical bar A time stamp is added to the end of the base file name Web Link text entry Example http my busin...

Page 36: ...tch is On or uses the default printer language specified in the Setup Menu if PCL SmartSwitch is Off NPA Mode Specifies whether the MFP performs the special processing required for bidirectional communication following the conventions defined in the Network Printing Alliance NPA Protocol Note Changing this menu item automatically resets the MFP Off The MFP does not perform NPA processing Auto The ...

Page 37: ... the job if PS SmartSwitch is On or uses the default printer language specified in the Setup Menu if PS SmartSwitch is Off PS SmartSwitch Configures the MFP so it automatically switches to PostScript emulation when a print job received through the USB port requires it regardless of the default printer language On The MFP examines data on the USB interface and selects PostScript emulation if the da...

Page 38: ...porarily stores jobs on the MFP hard disk before printing Note Changing the Job Buffering menu item automatically resets the MFP It is reset to configure memory and any permanent resources such as fonts or macros are lost Off Does not buffer print jobs to the hard disk On Buffers print jobs to the hard disk Auto Buffers print jobs only if the MFP is busy processing data from another input port Mac...

Page 39: ... if PCL SmartSwitch is On or uses the default printer language specified in the Setup Menu if PCL SmartSwitch is Off NPA Mode Specifies whether the MFP performs the special processing required for bidirectional communication following the conventions defined in the Network Printing Alliance NPA Protocol Note Changing this menu item automatically resets the MFP It is reset to configure memory and a...

Page 40: ...al on the parallel interface Many personal computers activate the INIT signal each time the computer is turned on and off Off The MFP does not honor hardware initialization requests from the computer On The MFP honors hardware initialization requests from the computer Parallel Mode 2 Determines whether the parallel port data is sampled on the leading or trailing edge of strobe This menu item only ...

Page 41: ... On or uses the default printer language specified in the Setup Menu if PCL SmartSwitch is Off NPA Mode Specifies whether the MFP performs the special processing required for bidirectional communication following the conventions defined in the Network Printing Alliance NPA Protocol Note Changing this menu item automatically resets the MFP It is reset to configure memory and any permanent resources...

Page 42: ...aking XONXOFF DTRDSR Combined hardware and software handshaking Robust XON Determines whether the MFP communicates availability to the computer This menu item only applies to the serial port if Serial Protocol is set to XON XOFF Off The MFP waits to receive data from the computer On The MFP sends a continuous stream of XONs to the host computer to indicate that the serial port is ready to receive ...

Page 43: ...lect Login Name to show the NetWare name on the control panel View Print Mode Assigns the NetWare print mode Pserver Rprinter View Network Number Shows the field used to assign the NetWare number text entry Enter the Netware number Thereafter select View Network Number to show the NetWare network number on the control panel Activate Activates or deactivates the NetWare feature Off On Off Deactivat...

Page 44: ...ctivate Activates or deactivates the AppleTalk feature Off On Off Deactivates the AppleTalk feature On Activates the AppleTalk feature Set Zone Provides a list of zones from the network list of zones from the network The default is the default zone for the network If no default zone exists on the network the is the default Menu item Purpose Values and descriptions View Nickname Shows the field use...

Page 45: ...Polish Keyboard Type Specifies the type of virtual alphanumeric keyboard that appears on the control panel English English Français French Français Canadien French Canadian Deutsch German Italiano Italian Español Spanish Dansk Danish Norsk Norwegian Nederlands Dutch Svenska Swedish Suomi Finnish Português Brazilian Portuguese Русский Russian Polski Polish Custom Key 1 Allows for co uk type address...

Page 46: ...DD YYYY DD MM YYYY YYYY MM DD Month Day and Year U S Day Month Year International Denotes a country region specific factory default value Time Format Specifies if the format is for a 12 hour clock or for a 24 hour clock 12 hour A M P M 24 hour clock 12 A M 12 P M 12 01 P M 11 59 P M 00 00 24 00 Screen Brightness Adjusts the brightness of the LCD on the control panel 20 100 100 Show Bookmarks On Of...

Page 47: ... Off Single Continuous Alarm Control sets the function of each alarm Off MFP does not sound an alarm Single MFP sounds three quick beeps Continuous MFP repeats three beeps every 10 seconds Toner Alarm activates when the print cartridge or a toner cartridge is low on toner Note Staple alarm appears only when an optional finisher is installed Toner Alarm Off Single Continuous Staple Alarm Off Single...

Page 48: ...r Saver Mode it is still ready to receive print jobs Disabled Disables Power Saver Mode Disabled is not available if Energy Conserve is set to On 2 240 60 Specifies the amount of time after exiting Standby Mode or after finishing a print job before the MFP goes into Power Saver mode For example select 15 to put the MFP in Power Saver mode 15 minutes after it finishes a print job This uses much les...

Page 49: ...ges or waits until the entire page is processed and ready to be printed Auto Continue Disabled 5 255 Lets the MFP automatically continue from certain offline situations when not resolved within the specified time period Disabled Disables Auto Continue 5 255 Specifies the amount of time in seconds that the MFP waits Jam Recovery On Off Auto Specifies whether the MFP reprints jammed pages On The pri...

Page 50: ... a hard disk is permanent storage rather than the temporary storage that RAM provides The resources remain in the flash memory or on the hard disk even when the MFP is turned off Note This menu item is not available from the control panel It is only available on the MFP Embedded Web Server RAM All downloaded resources are automatically stored in printer memory RAM Flash All downloaded resources ar...

Page 51: ...b should be printed as a Banner Page Note This menu item is not available from the control panel It is only available on the MFP Embedded Web Server Off On To set to Off clear the check box To set to On select the check box Factory Defaults Returns MFP settings to the factory default values Restore Now User defined settings remain Do Not Restore All menu items are returned to the factory default v...

Page 52: ... of text and graphics Photograph The copy job is a high quality photograph or high quality inkjet print that is primarily composed of images Printed image The copy job is halftoned such as documents printed on a laser printer or pages from a magazine that are primarily composed of images A halftone is a collection of black and white dots arranged to simulate the brightness values of grayscale imag...

Page 53: ...rinted in shading from white to black with all the shades of gray in between For the difference between the Content touch screen and the Content Color screen see page 52 for the Content screen and page 53 for the Content Color screen Content Color screen Menu item Purpose Values and descriptions Content Text Photograph Printed Image Cancel Text Photo Done Color Color Gray Content color printer ...

Page 54: ...th sides 2 sided to 1 sided The original draft has printing on both sides of a sheet of paper The requested copy is one sided so each copied sheet only has an image on one side of the sheet For example if the original draft is three sheets of paper with an image on each side of each sheet then the copy is six sheets with only one image on one side of each sheet 2 sided to 2 sided The original draf...

Page 55: ... in A4 210 x 297 mm A5 148 x 210 mm JIS B5 182 x 257 mm Auto Size Sense Mixed Sizes Denotes a country region specific factory default value Auto Size Sense determines a single size for a job When the MFP is unable to determine a size the user is prompted to determine the size of the scan window A default size needs to be pre selected on the LCD Copy To Source Provides a list of possible print medi...

Page 56: ...be printed as an overlay on each page Custom Overlay Specifies a custom overlay text entry field Use the text entry field to specify a custom overlay The field has a 64 character limit Allow priority copies Allows interruption to a network print job so the MFP may be used as a copier to copy a page or document On Interrupts the print job at the next page Off Interrupts the print job at the next jo...

Page 57: ...to edge Specifies if the original document is scanned edge to edge prior to making copies Off On Menu item Purpose Values and descriptions Fax Mode Sets which fax method or mode is used Analog Fax Server If the MFP does not have a modem this menu item does not appear Analog Fax Setup Specifies the link to analog fax setup With analog fax the fax method is by a telephone line link If the MFP does n...

Page 58: ... the numeric keypad to go directly to the Manual Fax function On Off Memory Use Defines the amount of non volatile memory used in relation to fax for a fax job The default setting splits an equal amount of memory between sending and receiving fax jobs However when one of the values is set then the memory is not set equally All receive All the memory is set to receive fax jobs Mostly receive Most o...

Page 59: ...e Ultra Fine Original Size Provides a list of possible scanner sizes to select from to specify the size of the original copy document Letter 8 5 x 11 in Legal 8 5 x 14 in Executive 7 25 x 10 5 in Folio 8 5 x 13 in Statement 5 5x 8 5 in A4 210 x 297 mm A5 148 x 210 mm JIS B5 182 x 257 mm Auto Size Sense Mixed Sizes Denotes a country region specific factory default value 8 5 in supports Mixed Sizes ...

Page 60: ...nt value Dial Prefix A numeric entry field is provided to enter numbers The previously entered numbers are shown The dial prefix could be a country code or a code businesses use to dial an outside line Number string The entry field is limited to 16 characters Text entry characters are limited to 0 9 and a space Automatic Redial Specifies the number of times the MFP automatically tries to send the ...

Page 61: ... set to On select the check box To set to Off clear the check box Background Removal Adjusts the amount of background visible on a copy 4 to 4 0 4 sets Background Removal to off 4 sets Background Removal to the maximum allowed Contrast Specifies the contrast used for the scan job The default is dependent on the Content menu item If the Content menu item is reset from the default setting then the d...

Page 62: ...ay is the specified print media source where x is the number of the tray MP Feeder The multipurpose feeder is the specified print media source Tray x if an optional drawer is installed Tray x which can be any optional drawer is the specified print media source where x is the number of the tray in the drawer Output Bin Specifies the bin that receives the printed fax once it is printed Standard Bin ...

Page 63: ...nt media source selected to supply print media for the MFP to print a log of all sent and received faxes Envelopes do not apply Note This menu item applies to all scan functions Tray 1 Tray 1 or the standard tray is the specified print media source MP Feeder The multipurpose feeder is the specified print media source Tray 2 if an optional drawer is installed Tray 2 which is an optional drawer is t...

Page 64: ...ttern is set off Double Ring Answers calls with a double ring pattern On The double ring pattern is set on Off The double ring pattern is set off Triple Ring Answers calls with a triple ring pattern On The triple ring pattern is set on Off The triple ring pattern is set off Menu item Purpose Values and descriptions To format text entry field Use for the fax number For example x fax thecompany com ...

Page 65: ...current value Orientation Determines how text and graphics are oriented on the page for the fax job Portrait Text and graphics are parallel to the short edge See Duplex Bind on page 77 for more information about short edge Landscape Text and graphics are parallel to the long edge See Duplex Bind on page 77 for more information about long edge Original Size Provides a list of possible scanner sizes...

Page 66: ...age in the e mail job Color Sends the e mail job with a color image enclosed Resolution Specifies the resolution of the e mail in dots per inch dpi Resolution is limited by the value set for the Color menu item If this value is set to Color and Resolution is set to 400 or 600 dpi the configuration is allowed but it is not seen in the normal workflow so the combinations are invalid The resolution i...

Page 67: ...ndscape for the scan job which means text and graphics are parallel to the long edge See Duplex Bind on page 77 for more information about long edge Original Size Provides a list of possible scanner sizes to select from to specify the size of the original document to be scanned Letter 8 5 x 11 in Legal 8 5 x 14 in Executive 7 25 x 10 5 in Folio 8 5 x 13 in Statement 5 5x 8 5 in A4 210 x 297 mm A5 ...

Page 68: ... the file size is very large E mail images sent as Attachment Web Link Use multi page TIFF Provides a choice between single page TIFF files and multiple page TIFF files For a multiple page scan to e mail job either one TIFF file is created containing all the pages or multiple TIFF files are created with one file for each page of the job This menu item applies to all scan functions Yes Multiple pag...

Page 69: ...ail addresses as shortcuts Yes No When it is set to No the Save as Shortcut button does not appear on the E mail Destination screen Background Removal Adjusts the amount of background visible on a copy 4 to 4 0 4 sets Background Removal to off 4 sets Background Removal to the maximum allowed Contrast Specifies the contrast used for the e mail The default is dependent on the Content menu item If th...

Page 70: ...uration is allowed but it is not seen in the normal workflow so the combinations are invalid The resolution is reduced to 300 dpi 75 dpi 150 dpi 200 dpi 300 dpi 400 dpi 600 dpi 75 600 dpi are available for Gray 75 300 are available for Color See Color listed previously Darkness Specifies the level of darkness for the FTP as a graphic representation of a page that uses a fill pattern to indicate va...

Page 71: ...functions 5 90 50 A 5 setting gives a smaller file size but the quality of the image is lessened A 90 setting gives the best quality of the image but the file size is very large JPEG Quality Sets the quality of a JPEG text or text photo image in relation to file size and the quality of the image This menu item applies to Text Text Photo and all scan functions 5 90 75 A 5 setting gives a smaller fi...

Page 72: ...e is the following word image Note There is a 53 character limit for the base file name The following characters or symbols are invalid asterisk colon question mark less than symbol greater than symbol vertical bar A time stamp is added to the end of the base file name Custom Job scanning Allows for scanning of custom FTP jobs This is also known as Job Build Custom Job is not supported on all mode...

Page 73: ...dow detail visible on a copy 4 to 4 0 4 preserves the least amount of shadow detail 4 preserves the most shadow detail Scan edge to edge Specifies if the original document is scanned edge to edge prior to sending the FTP job Off On Menu item Purpose Values and descriptions ...

Page 74: ...dpi the configuration is allowed but it is not seen in the normal workflow so the combinations are invalid The resolution is reduced to 300 dpi 75 dpi 150 dpi 200 dpi 300 dpi 400 dpi 600 dpi 75 600 dpi are available for Gray 75 300 are available for Color See Color listed previously Darkness Specifies the level of darkness for the FTP as a graphic representation of a page that uses a fill pattern ...

Page 75: ...image in relation to file size and the quality of the image This menu item applies to all scan functions 5 90 50 A 5 setting gives a smaller file size but the quality of the image is lessened A 90 setting gives the best quality of the image but the file size is very large JPEG Quality Sets the quality of a JPEG text or text photo image in relation to file size and the quality of the image This men...

Page 76: ...ound Removal Adjusts the amount of background visible on a copy 4 to 4 0 4 sets Background Removal to off 4 sets Background Removal to the maximum allowed Contrast Specifies the contrast used for the scan to USB job The default is dependent on the Content menu item If the Content menu item is reset from the default setting then the default for Contrast is reset also 0 5 Text default is 5 The defau...

Page 77: ... an optional duplex unit is installed Long Edge Assumes binding along the long edge of the page left edge for portrait orientation and top edge for landscape orientation The following illustration shows long edge binding for portrait and landscape pages Short Edge Assumes binding along the short edge of the page top edge for portrait orientation and left edge for landscape orientation The followin...

Page 78: ...ach copy of a job If Collation is Off a blank page is inserted between each set of printed pages all page 1 s all page 2 s and so on If Collation is On a blank page is inserted between each collated copy of the job Between Jobs Inserts a blank sheet between jobs Between Pages Inserts a blank sheet between each page of a job This is useful when printing transparencies or wanting to insert blank pag...

Page 79: ...ee Duplex Bind on page 77 for more information Multipage Border Prints a border around each page image when using Multipage Print None Does not print a border around each page image Solid Prints a solid line border around each page image Staple Job Sets stapling as the default for all print jobs This menu item is only displayed when an optional finisher is installed Note Select stapling from the p...

Page 80: ...ft arrow or right arrow buttons When the default of 8 is selected the V covers the vertical bar as shown 1 10 8 Select a lower value for finer line width lighter grayscale images and to lighten printed output Select a higher value for bolder line widths or darker grayscale images Select 10 for very bold text Select a value less than 7 to conserve toner Brightness Adjusts the gray value of printed ...

Page 81: ...and other types of held jobs are not affected Format Flash Formats the flash memory Do not turn off the MFP while the flash is formatting Note This menu item only appears if a nondefective optional flash memory card which is not write or read write protected is installed Yes Deletes any data stored in flash memory and prepares the flash memory to receive new resources No Cancels the request to for...

Page 82: ...enta yellow and black on a page The estimate is printed on a separator page Off Percent coverage is not printed On Prints the estimated percentage of coverage for each color on the page Menu item Purpose Values and descriptions Printer Language Specifies the default printer language used to communicate data from the computer to the MFP Note Setting a printer language as the default does not preven...

Page 83: ...d Job Accounting Specifies to store or not store statistical information about the most recent print jobs on the hard disk The statistics include whether the job printed with or without errors the print time the job size in bytes the requested media size and type the total number of printed pages and the number of copies requested Note Job Accounting only appears when a nondefective hard disk is i...

Page 84: ...eted Resources residing in flash memory or on the hard disk are unaffected Do Not Restore User defined settings remain Menu item Purpose Values and descriptions Print PS Error Prints a page defining the PostScript emulation error when an error occurs Off Discards the print job without printing an error message On Prints an error message before it discards the job Font Priority Establishes the font...

Page 85: ...ws all fonts downloaded to printer RAM All Shows all fonts available to the MFP from all sources Font Name Identifies a specific font from the specified font source R0 Courier The font name and font ID for all fonts in the selected font source are shown The font source abbreviation is R for resident F for flash K for hard disk and D for download Symbol Set Determines the symbol set for a specified...

Page 86: ... the paper See Duplex Bind on page 77 for more information about short and long edges Determines the number of lines that print on each page Lines per Page 1 255 60 US 64 non US The MFP sets the amount of space between each line vertical line spacing based on the Lines per Page Paper Size and Orientation menu items Select the correct Paper Size and Orientation before changing Lines per Page Sets t...

Page 87: ...e PCL interpreter 0 199 Select a numeric value to assign a custom value to a source Assign Env Feeder Off None 0 199 Off The MFP uses factory default source assignments None Source ignores the Select Paper Feed command None appears only if it is the current default None must be selected by the PCL interpreter 0 199 Select a numeric value to assign a custom value to a source Assign Manual Paper Off...

Page 88: ...ted All possible options appear even if they are not installed Restore Defaults Yes No Select Yes to return all source assignments to factory default values Menu item Purpose Values and descriptions Scale to Fit Scales page content to fit the selected print media size Yes No Yes Scales the page to fit the selected print media No Does not scale the page printed text or graphics are cropped if they ...

Page 89: ... pt Select point sizes from 1 to 255 points in 1 point increments Scale Scales the default font for HTML documents 1 400 100 Select scale sizes from 1 to 400 in 1 increments Orientation Sets the page orientation for HTML documents Portrait Landscape Portrait Prints text and graphics parallel to the short edge of the paper Landscape Prints text and graphics parallel to the long edge of the paper Se...

Page 90: ...ion about short and long edges Menu item Purpose Values and descriptions Authentication Method Authentication disabled Internal NTLM Kerberos 5 LDAP LDAP GSSAPI If Authentication disabled is selected Function Access settings requiring user IDs or passwords are ignored See Function Access for more information Note For LDAP and LDAP GSSAPI use the MFP Embedded Web Server EWS interface Auto Log out d...

Page 91: ...rmation E mail Access No authentication required Require User ID only Require User ID and Password Function disabled If Function Disabled is selected the menu item does not appear on the LCD See Functions disabled transitional messages for more information FTP Access No authentication required Require User ID only Require User ID and Password Function disabled This menu item and its values control...

Page 92: ...ognized file screen appears The only choice is to delete the file Selecting Require User ID only or Require User ID and Password causes the authentication screen to appear when the Print button is touched The user must log on before printing takes place If Function Disabled is selected the menu item does not appear on the LCD See Functions disabled transitional messages for more information Lexmar...

Page 93: ...s Print Settings and Set Date and Time Security is protected when a password is set If both the Advanced and User Passwords are set only the Advanced Password is valid for security Network Ports Not protected Accept Advanced Password only Accept Advanced or User Passwords Protection is not applied unless the password is set meaning that the password field cannot be a null field Shortcuts Not prote...

Page 94: ...main Note Either Registered or Not Registered appears on the status message bar Continueis the pop up message for removing registration Domain Name Domain PDC Name Domain Name Enter the text entry for the domain name The factory default for the variable domain name is domain Use the virtual alphanumeric keyboard to enter the text Domain PDC Name Enter the text entry for the domain PDC name The fac...

Page 95: ... 8 127 characters If a password less than eight characters is entered a pop up message appears to instruct the user to enter a password of a minimum of eight characters Password must be a minimum of 8 characters Reenter Password text entry This entry must match the Password field or an error pop up message appears Password and Reenter Password did not match Menu item Values and descriptions Pop up...

Page 96: ... Korea Japan Current Date and Time This is a display item only YYYY MM DD HH MM The current year month date hour and minute appear Year Allows a manual change to the year 2003 2028 Year is expressed in one year increments Month Allows a manual change to the month January February March April May June July August September October November December Day Allows a manual change to the date 1 31 Day is...

Page 97: ...the date and time Note Once this value is changed change DST mode to Manual Time Server IP None Time Server Name text field Allow NTP Broadcast Yes No Select the check box for Yes Clear the check box for No English Spanish Dutch Polish Brazilian Portuguese Italian Finnish Russian French Danish Norwegian Swedish German Menu item Purpose Values and descriptions Print All Prints all Help Pages menu t...

Page 98: ...es it shows 1 to 3 entries of a total of 3 entries If there were more entries scrolling up and down with arrows would be possible Since none of the entries are selected Delete Entry is an unavailable button meaning it is not active Only the Delete List button is available FTP Prints the FTP guide on scanning items to send to an FTP site After selecting this menu item the Help Pages print and the M...

Page 99: ...own by the blue color Delete Entry is now active Touch Delete Entry to delete the selected entry The Fax E mail and FTP manage shortcut screens work in the same manner Menus Manage Shortcuts Manage Profiles Shortcuts legal1 my_twain_net_scan finance_report_scan customfolder personnel roles_profiles Delete Entry Delete List Displaying 1 3 3 ...

Page 100: ... the MFP linked set bin name Full The linked set of bins with a previously defined name is full Remove print media from the bins The message clears once the output level of the linked bins is no longer full Note The message appears on the Menu Settings Page also See Menu Settings Page for more information Maintenance The MFP maintenance counter has exceeded its limit so the MFP requires maintenanc...

Page 101: ... counted only sheets passing through the MFP The total number of sheets in a set is not known but the number of sets is known For example a user may have requested that three copies print so there are three sets of sheets but the number of sheets is unknown Printing page x y copy a b A sheet of print media moves through the MFP to be printed x represents the number of the sheet being printed A she...

Page 102: ...r over the toner cartridge is opened or if the MFP power is turned off and then on Replace the toner cartridge If it is not replaced the MFP issues the message again when the door or cover is closed Tray x Empty x represents the number of the tray The tray has no print media installed 1 Remove the tray The message clears 2 Install print media in the tray according to the User s Guide 3 Insert the ...

Page 103: ...Queued for sending The scanning process of a fax job completed but it is not sent yet because another fax job is being sent or received As this one job waits for its turn this message appears for three seconds Receive complete The MFP has received an entire fax job Receiving page n The MFP receives page n of the fax job where n is the number of the page received Sending page n The MFP sends page n...

Page 104: ...e to clear System busy preparing resources for job Deleting held job s Not all resources needed for the job are available Some held jobs are deleted to free system memory Wait for the message to clear Message Meaning Action Change src to Custom String Lets the user override the current print media source for the remainder of the print job The formatted page prints as is on the print media installe...

Page 105: ...he message clears once communication is re established Touch Continue to reconfigure the printer It resumes printing without the duplex unit and assumes the unit is unplugged or has lost communication Check tray x connection Tray x is not fully connected to the printer or it has a hardware failure x represents the number of the tray The message clears once communication is re established If the ca...

Page 106: ...he job is restartable The message clears A new scan job containing the same parameters as the previous job starts Close door or insert cartridge The MFP detects that the upper front door is open or a toner cartridge is missing Close the upper front door Install the toner cartridge Close finisher side door The MFP detects that the finisher side door is open Close the finisher side door to clear the...

Page 107: ... without using the staple feature Insert tray x Occurs when the MFP detects a missing tray x can be 1 2 3 4 or 5 Insert the specified tray to clear the message Touch Cancel Job to cancel the current job if needed Touch Reset Active Bin to change to another linked bin Install bin x The MFP detects that bin x is missing where x is the number of the bin This message occurs when pages are formatted wh...

Page 108: ...ual Env for the rest of the print job All requests for additional pages are automatically overridden and print media is selected from an automatic source Touch Cancel Job to cancel the current job if needed Touch Reset Active Bin to change to another linked bin Load manual feeder with Custom Type Name Occurs when the MFP receives a manual feed request that specific print media be loaded into the m...

Page 109: ...ct print media size and type as specified in the Paper Menu Touch Continue Load the specified source that is set for the requested size and type Touch Cancel Job to cancel the current job if needed Touch Reset Active Bin to change to another linked bin Load src with size Occurs when a source is loaded with an incorrect print media size as specified in the Paper Menu Touch Continue Load the specifi...

Page 110: ...to clear the message and continue normal operation without using the specified output bin Turn the MFP off unplug the power cord from the wall outlet reattach the specified bin connect the power cord to a properly grounded outlet and then restart the MFP Touch Reset Active Bin to change to another linked set of bins Reattach envelope feeder The MFP detects that the optional envelope feeder is miss...

Page 111: ... Cancel Job if a scan job is processing when the attendance message appears This cancels the job and clears the message Touch Scan from Automatic Document Feeder if the page jam recovery is active Scanning resumes from the ADF immediately after the last successfully scanned page Touch Scan from flatbed if page jam recovery is active Scanning resumes from the flatbed immediately after the last succ...

Page 112: ...lease remove A USB hub in the front USB is not recognized Remove the unrecognized device to continue and clear the message 1565 Emul error load emulation option The download emulator contained in the firmware card does not function with the MFP firmware Note The MFP automatically clears the message in 30 seconds and then disables the download emulator on the firmware card For help downloading the ...

Page 113: ...ient memory to collate job The MFP cannot collate the job because the memory is full Touch Continue to print the pages processed before the memory became full Some memory frees up so collating begins for the remainder of the print job For example if a 50 page print job is sent and 10 copies are requested and the MFP runs out of memory at page 30 the MFP would collate and print 10 copies of pages 1...

Page 114: ...ata Touch Continue to clear the message and continue printing the current job Touch Cancel Job to cancel the current job if needed Touch Reset Active Bin to change to another linked bin 51 Defective flash detected The MFP detects a defective flash memory during power on or during flash format and write operations Touch Continue to clear the message and continue printing the current job At power on...

Page 115: ...interface No data may be sent or received Reset the MFP Program new firmware for the network interface 55 Unsupported option in slot x The MFP detects an unsupported option in the specified slot x indicates the number of the specified slot 1 Turn the MFP off 2 Unplug the power cord from the wall outlet 3 Remove the unsupported option 4 Connect the power cord to a properly grounded outlet 5 Turn th...

Page 116: ... excess optional flash memory cards are removed 1 Turn the MFP off 2 Unplug the power cord from the wall outlet 3 Remove the excess flash memory 4 Connect the power cord to a properly grounded outlet 5 Turn the MFP on 58 Too many trays attached The MFP detects that too many optional drawers and their matching trays are installed 1 Turn the MFP off 2 Unplug the power cord from the wall outlet 3 Rem...

Page 117: ...atted disk The hard disk is not formatted Format the hard disk prior to performing operations that require the hard disk If the message remains the hard disk may be defective and require replacing 80 Scheduled maintenance advised Service is required to maintain printer performance Replace the maintenance items and if necessary reset the printer maintenance counter 88 Toner is low The toner cartrid...

Page 118: ...re is a single jam in the specified area indicated by area name 1 Open the duplex unit cover 2 Clear the jam and close the duplex unit 3 Touch Continue If all print media is cleared from the path the job resumes printing 231 yy Paper jam x pages jammed Leave paper in bin There are multiple jams x indicates the number of jammed sheets of print media 1 Open the duplex unit cover 2 Clear the jams and...

Page 119: ...ms and close the duplex unit 3 Touch Continue If all print media is cleared from the path the job resumes printing 237 yy Paper jam check area name Leave paper in bin There is a single jam in the specified area indicated by area name 1 Open the duplex unit cover 2 Clear the jam and close the duplex unit 3 Touch Continue If all print media is cleared from the path the job resumes printing 237 yy Pa...

Page 120: ...e job resumes printing 27x yy Paper jam check area name Leave paper in bin There is a single jam in the specified area indicated by area name area name is one of the bins and the x in 27x indicates the bin number 1 Clear the jam from the specified bin 2 Touch Continue If all print media is cleared from the path the job resumes printing 27x yy Paper jam x pages jammed Leave paper in bin There are m...

Page 121: ...Note After the error is cleared the printer does not reprint any pages that were in the accumulator for stapling 1 Open the stapler door 2 Remove the staple cartridge 3 Remove the jammed staple and the print media jams 4 Close the stapler door 5 Touch Continue If all print media is cleared from the path the job resumes printing 283 Paper jam check area name There is a single jam in the specified a...

Page 122: ...anning sensor while the scanner is idle Job level recovery is active Clear the jam from the scanner to clear the message 291 00 Scanner jam remove jammed originals from the scanner The scanner detects an original document jam at the second scanning sensor while the scanner is idle Page level recovery is active Clear the jam from the scanner to clear the message 291 01 Scanner jam remove all origin...

Page 123: ... original document in the ADF Page level recovery is active 294 00 Scanner jam remove all originals from the scanner The scanner detects a jam at the ADF exit sensor while the scanner is idle Job level recovery is active Remove all original documents from the ADF to clear the jam The message clears 294 00 Scanner jam remove jammed originals from the scanner The scanner detects a jam at the ADF exi...

Page 124: ... user enters a shortcut for the function Function name turned off by system administrator The message appears for 3 seconds and then the previous screen appears The USB slot on the front of the control panel is turned off A user inserts a USB cable in the slot USB turned off by system administrator The message appears for 3 seconds and then the previous screen appears ...

Page 125: ...round Removal 61 Behind a PABX 60 Content 60 Contrast 61 Custom Job scanning 61 Darkness 60 Dial Mode 61 Dial Prefix 60 Driver to Fax 60 Duplex 60 Enable ECM 60 Enable Fax Scans 60 Original Size 59 Redial Frequency 60 Resolution 59 Scan edge to edge 61 Shadow detail 61 General Fax Settings 58 Cancel Faxes 58 Enable Manual Fax 58 Memory Use 58 Station ID 58 Station Name 58 Station Number 58 Speaker...

Page 126: ... Custom Overlay 56 Darkness 56 Duplex 54 Number of Copies 56 Original Size 55 Output Bin 56 Overlay 56 Paper Saver 54 Print Page Borders 55 Scan edge to edge 57 Separator Sheets 55 Separator Source 55 Shadow Detail 57 Staple 55 Transparency Separators 55 Copying Help Pages 97 Coverage Estimator 82 Create Change or Remove Passwords Create Change or Remove Advanced Password 95 Create Change or Remov...

Page 127: ...parallel 40 USB 38 ENA Gateway parallel 40 USB 38 ENA Netmask parallel 40 USB 38 Envelope Enhance 23 Envelope Feeder Size 22 Envelope Feeder Type 22 Ethernet 802 2 NetWare 43 Ethernet 802 3 NetWare 43 Ethernet SNAP NetWare 43 Ethernet Type II NetWare 43 F Factory Defaults 84 factory defaults restoring 81 Fax Server Setup 64 Fax Settings Analog Fax Setup 57 58 62 63 64 Fax Send Settings 59 Analog F...

Page 128: ...ery Printer Language 50 Resource Save 51 Scanner jam recovery 46 Screen Brightness 46 Show Bookmarks 46 Show initial prompts 46 Time Format 46 Timeouts See also Timeouts 48 49 Web Page Refresh Rate 47 H halftone definition 52 held jobs removal 81 Help Pages Copy Guide 97 E mail Guide 97 Fax Guide 97 FTP Guide 98 Information Guide 97 Print All 97 Print Defects 98 Home button 17 home screen 8 button...

Page 129: ...pages jammed Leave paper in bin 118 231 yy Paper jam check area name Leave paper in bin 118 232 yy Paper jam x pages jammed Leave paper in bin 118 232 yy Paper jam check area name Leave paper in bin 118 233 yy Paper jam x pages jammed Leave paper in bin 118 233 yy Paper jam check area name Leave paper in bin 118 234 yy Paper jam x pages jammed Leave paper in bin 119 234 yy Paper jam check area nam...

Page 130: ...mmed originals from the scanner 123 294 01 Scanner jam remove all originals from the scanner 123 294 01 Scanner jam remove jammed originals from the scanner 123 298 01 Scanner Missing Cable Unplugged 123 298 02 Scanner Missing Cable Unplugged 123 30 yy Invalid refill change cartridge 112 31 yy Replace defective print cartridge 112 32 yy Replace unsupported print cartridge 112 34 Short paper 113 35...

Page 131: ...d USB hub please remove 112 cancel jobs messages Deleting selected job s 103 Job cannot be deleted 103 No jobs selected 103 Copy button messages Insufficient resources Try again when the system is idle 104 System busy preparing resources for job 104 System busy preparing resources for job Deleting held job s 104 Fax status messages Answering 103 Call complete 103 Connect x bps 103 Dialing 103 Fax ...

Page 132: ...ed Weight 25 Transparency Weight 25 Vinyl Labels Weight 25 Substitute Size 24 Paper Size 20 Paper Size Type 20 Paper Texture 24 Paper Type 20 paper type custom 26 Paper Weight 25 Parallel Buffer 39 Parallel Mode 2 40 Parity 42 PCL Emulation Settings 86 A4 Width 86 Auto CR after LF 86 Auto LF after CR 86 Lines per Page 86 Orientation 86 Pitch 86 Point Size 86 PCL font name 85 PCL font source 85 PCL...

Page 133: ...s 93 Paper Menu 93 Reports 93 Settings 93 Shortcuts 93 Supplies Menu 93 Protocol parallel 40 PS SmartSwitch network 36 parallel 39 serial 41 USB 37 R radio button selected 16 unselected 15 Reenter Password 95 Remove Held Jobs 81 Replace jammed originals if restarting job 111 Reports Device Statistics 30 E mail Shortcuts 30 Fax Call Log 30 Fax Job Log 30 Fax Shortcuts 30 FTP Shortcuts 30 Menu Setti...

Page 134: ...Settings 57 Fax Server Setup 64 FTP Settings 70 General Settings 45 Print Settings 76 Security 90 Set Date and Time 96 Settings See also each separate Settings entries 45 simplex definition 26 size substitute 24 Start button 6 statistics job accounting 82 status message bar 8 Stop button 7 Substitute Size 24 Symbol Set PCL 85 T texture bond 24 card stock 25 colored 24 Custom x Texture 25 envelope ...

Page 135: ...x View Print Mode NetWare 43 virtual alphanumeric keyboard 59 W weight bond 25 card stock 25 colored 25 custom paper 25 envelope 25 labels 25 letterhead 25 plain 25 preprinted 25 transparency 25 vinyl labels 25 ...

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