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Kyocera KM-1650, Operation Manual

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Kyocera KM-1650 Operation Manual Download Page 234

Page 3-138

DB Assistant

Setting Up the PDF Keyword Assist Option

This section explains the procedures for making settings and registering information under the DB
Assistant’s PDF Keyword Assist option (which adds file information as keywords to scanned image files).
First, access the DB Assistant’s setup dialogue box and perform the following procedure.
* To set up the Database Assist option (which creates, along with the scanned image file, a csv file that

contains the corresponding file information), use this section as reference.

1. Click on 

Edit

 in the menu bar of the setup dialogue box and select 

New

. Then select 

Destination PC

 in

the resulting submenu. The 

Edit Destination PC Name

 dialogue box will be displayed.

* When setting up the Database Assist option, select 

Database

 under the 

New

 menu.

Summary of Contents for KM-1650

Page 1: ...ion Click on the button to jump to the desired section Sending Scanned Image Data to Your Computer Using TWAIN Capabilities Sending Scanned Image Data by Email Using the Scanner Function Adding File Information to Scanned Image Data ...

Page 2: ...canner to designate a destination and have scanned image data sent directly to that location See page 3 28 Settings and registra tion using Address Editor See page 3 73 Settings and registra tion using Address Book See page 2 1 Settings and registra tion using an Internet Web browser In order to use the Scan to PC function it is necessary to utilize the included utilities and make network settings...

Page 3: ... destination and have scanned image data sent directly to that location See page 3 28 Settings and registra tion using Address Editor See page 3 73 Settings and registra tion using Address Book See page 2 1 Settings and registra tion using an Internet Web browser In order to use the Send E mail function it is necessary to utilize the included utilities and make network settings and register such i...

Page 4: ...fer to the indicated reference page Click on the reference page will take you directly to that page Using TWAIN Capabilities TWAIN Making basic settings In order to use the TWAIN source it is necessary to make certain scanner related settings Starting the scanning operation Use the TWAIN source to initiate the scanning operation See page 3 105 Settings related to the TWAIN source See page 3 110 Sc...

Page 5: ... See page 3 129 Settings and registra tion using the DB Assistant software See page 3 4 Settings using the Scanner File Utility See page 2 1 Settings using a Web browser If you intend to use the Database Connection function it will be necessary to use the DB Assistant software to register various settings certain information related to the computer it is installed on as well as other information T...

Page 6: ...n IBM and IBM PC AT are trademarks of International Business Machines Corporation of America Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated PaperPort is a registered trademark of ScanSoft Inc of America and other countries All other company and product names contained in this Operation Guide are trademarks or registered trademarks of their respective companies The design...

Page 7: ...TWAIN iii Adding File Information to Scanned Image Data iv Trademark Information v Contents vi Section 1 What is the Network Scanning System 1 1 Outline 1 2 Using the Scanner Utilities CD ROM 1 3 Contents of the CD ROM 1 4 1 Scanner Utilities 1 5 2 TWAIN Source 1 6 3 Configuration Tool 1 6 4 Documents 1 6 5 Select Language 1 6 On Line Manual 1 7 ...

Page 8: ...inal image quality 1 16 3 JPEG quality selection JPEG level set 1 16 4 Color mode selection Color mode 1 17 5 B W mode selection B W setting 1 17 Other settings 1 18 1 Original type mode Original type 1 18 2 Border erase mode Erase 1 19 3 Output by page function One page per file 1 19 4 Continuous scanning function Continuous scanning 1 20 5 Filing mode Auto selection 1 20 6 Default file name File...

Page 9: ...at you can not connect such as Could not open Internet Site XXXXX 2 4 If Cannot Find Page appears 2 4 If a message appears which informs you that access is not allowed such as xxx Access is not allowed 2 4 Using the WebPage Functions Interface 2 5 The Home Page 2 7 The Top Frame 2 8 The Menu Frame 2 9 The Main Frame 2 10 System Setting 2 11 Setting Conditions 2 11 System Basic Setting 2 12 Scanner...

Page 10: ...ix Reset 2 27 Scan to PC Setting 2 28 Destination List 2 28 Send E mail Setting 2 35 E mail Basic Setting 2 35 Destination List 2 38 ...

Page 11: ... Uninstalling the Scanner File Utility 3 9 Initial Dialogue Box for the Scanner File Utility 3 10 1 Accessing the Initial Dialogue Box for the Scanner File Utility 3 10 2 Contents of the Initial Dialogue Box for the Scanner File Utility 3 11 Destination Folders for Scanned Data 3 13 1 The Setup Dialogue Box 3 13 2 Designating a New Destination Folder for Receiving Scanned Data 3 16 3 Changing Sett...

Page 12: ...xi Saving Scanned Data as a File 3 24 1 Outline of the Procedure 3 24 2 The File Name 3 25 3 The Image Data 3 26 4 If an Error Occurs when Writing Data to the Hard Disk 3 26 5 The Server Mode 3 27 ...

Page 13: ...9 2 Uninstalling the Address Editor 3 30 Running Address Editor 3 31 Editing Data Selection screen 3 33 1 Scanner address settings 3 34 Scanner Search 3 36 Password Entry when connected to the scanner 3 38 System Setting 3 39 1 System Basic Setting 3 39 2 Default Setting 3 48 3 Sender User List 3 50 4 Registering and editing user information 3 52 ...

Page 14: ... List PC 3 61 2 Registering and Editing Destination Information Scan to PC function 3 63 3 Registering and editing destination computer group information 3 64 Tool Bar 3 66 Importing Data from Address Editor 3 67 1 Importing Address Data into the Sender User List and Destination List for the Send E mail and Scan to PC functions 3 67 2 Making the corresponding field settings 3 69 3 Checking Informa...

Page 15: ...ts of the Address Book Dialogue Box 3 79 2 Destination List for the Send E mail function 3 81 3 Registering and editing destination information for the Send E mail function 3 83 4 Registering and editing destination group information for the Send E mail function 3 85 5 Adding destinations to or deleting destinations from a destination group for the Send E mail function 3 87 6 Destination List for ...

Page 16: ...tion group for the Scan to PC function 3 95 10 Adding destinations to or deleting destinations from a destination group for the Scan to PC function 3 96 Importing an Address Data File 3 98 1 Importing from Address Book 3 98 2 Importing a csv file 3 100 ...

Page 17: ...he scanner 3 110 Main Dialogue Box 3 111 Changing the Scanner s IP Address 3 115 Copy Management Setting 3 117 Color Profiles 3 118 If You Can t Connect to the Scanner 3 119 Maximam image size 3 120 Configuration Tool 3 121 The Configuration Tool 3 121 Computer Environment 3 121 Using the Quick Setup Wizard 3 122 Using AdminManager 3 124 1 Installing AdminManager 3 124 2 Running AdminManager 3 126...

Page 18: ...alling the DB Assistant 3 134 Dialogue Boxes in the DB Assistant 3 135 1 Accessing the Setup Dialogue Box 3 135 2 Contents of the Initial Dialogue Box 3 136 3 The Setup Dialogue Box 3 137 Setting Up the PDF Keyword Assist Option 3 138 Supplemental Making Settings related to the Access according to sender name option 3 146 Appendix A Error Codes A 1 Appendix B Error messages B 1 Appendix C Specific...

Page 19: ...Page 1 1 What is the Network Scanning System Section 1 ...

Page 20: ... the computer s Refer to the User s Guide included on the TWAIN compatible application CD ROM for information regarding to how to use the TWAIN compatible application This On Line Manual contains explanations regarding the functions of the utility programs that are included on the Scanner Library CD ROM Scanner File Utility Address Editor Address Book DB Assistant and TWAIN Source as well as the p...

Page 21: ...ropriate computer The following describes the procedure to access the Main Menu on the Scanner Utilities CD ROM The actual screen will differ depending upon the model of your scanner 1 Run Windows Quit all other applications that may be open 2 Insert the CD ROM that is included with the scanner into the CD ROM drive of your computer 3 Licence Agreement will be displayed If you agree with the condi...

Page 22: ...Page 1 4 Using the Scanner Utilities CD ROM Contents of the CD ROM The contents of the Scanner Utilities CD ROM that you can access are displayed as selectable items in the Main Menu screen ...

Page 23: ...omputer If there are going to be multiple destination computers designated for reception of such data this utility should be installed in each of those computer Refer to page 3 4 Address Book This item installs the Address Book in the computer Using this utility enables you to create and use your own personal destination list By selecting the Private book tab on the scanner s operation panel the p...

Page 24: ...tiple computers using this capability the TWAIN source should be installed in each of those computers Refer to page 3 101 3 Configuration Tool This item allows you use the Configuration printing tool to make settings not only for printing but those related to the scanning network as well Refer to page 3 121 4 Documents This item allows you to view the On Line Manual for the software that is includ...

Page 25: ...an only be viewed using the Adobe Acrobat Reader application Thus prior to reading the On Line Manual you will first need to install Adobe Acrobat Reader on your computer The Adobe Acrobat Reader installer application is included on the CD ROM as well IMPORTANT Adobe Acrobat Reader should be used in accordance with the contract conditions set forth by Adobe Systems Incorporated ...

Page 26: ...e Input size Select sending size Scanning resolution Orig set direction File type Selects the available original sizes scanning area Selects the desired scanning area based on the entered original size Selects the available image transmission sizes size of the transmitted image Sets the desired level of fineness resolution at which the original will be scanned Specifies the position of the top edg...

Page 27: ... the scanned image to a desired value Sets the appropriate image quality mode in order to have the image processed according to the specific type of original being scanned Sets the desired JPEG quality level Sets the desired color mode See page 1 16 See page 1 16 See page 1 16 See page 1 17 B W Mode Sets the desired Black White mode See page 1 17 ...

Page 28: ...arately With this mode you can erase the dark shadows and lines that appear when scanning originals such as books magazines etc With this mode the original is scanned and a file is created and sent for each individual page of the scanned original After scanning one original other originals can be scanned under the same job With this mode originals of different sizes can be set and scanned together...

Page 29: ... that is larger than of the original See page 1 22 See page 1 23 Uncompress Scanning Continuous sending You can select whether to perform compression or not when scanning image data You can select whether to perform continuous scanning or not See page 1 24 See page 1 26 Priority Input file name Selec of senders users You can select whether to perform Priority Input file name or not Perform senders...

Page 30: ...copier in use The following symbols indicate the transmission modes and types of copiers under which that particular function can be used Transmission mode symbols Send to PC Send E Mail TWAIN the Waiting Scan checkbox is selected Symbols for functions that are only available in monochrome or color copiers For monochrome copiers only For color copiers color monochrome only ...

Page 31: ...e copiers Metric specifications Auto A3 Computer Form 11 x 15 B4 Folio A4 B5 A5 and B6 11 x 8 1 2 is also available in monochrome copiers Factory default setting Auto Custom original size Input size Align the original with the left rear portion of the platen and select the desired scanning area Acceptable scanning area Length 2 11 5 8 50 mm 297 mm Width 2 17 50 mm 432 mm Width 2 17 50 mm 420 mm fo...

Page 32: ...olor scanner is not possible to select an image transmission size larger than the original size This function is only available with scanners that possess a touch panel 3 Scanning resolution selection Scanning resolution Sets the desired level of fineness resolution at which the original will be scanned The higher the resolution value is the finer the image will be In this case however the size of...

Page 33: ...e scanning may not be performed correctly This function is only available with scanners that possess a touch panel 5 Image file format selection File type Sets the desired format of the image file Monochrome copiers Black White TIFF PDF Full Color JPEG PDF TIFF Gray JPEG PDF TIFF A C S Auto Color System JPEG PDF TIFF The original is scanned and a file is created and sent for each individual page o...

Page 34: ... when the original contains mostly photographs This setting is not available in the Send E mail function Text Photo mode Select this mode when the original contains a mixture of both text and photographs Text mode Select this mode when the original contains mostly text OCR mode Select this mode when creating image data that will be used with OCR Optical Character Recognition software for convertin...

Page 35: ...rforms full color scanning Black White Performs monochrome scanning 1 1 When a function other than those bearing the symbol B W has been selected for the transmission mode scanning will be performed in grayscale 5 B W mode selection B W setting Sets the desired B W mode If you select B W the file size will be smaller than the others If you select Gray scale the originals shading will be retained T...

Page 36: ... side of the original will be rotated by 180 degrees before scanning An optional Document Processor is required for page separation of 2 sided originals When setting the original make sure that the positioning of the top edge is correct Book Select this setting when you want to scan the two facing pages of an open faced original such as a magazine book or the like into separate page data Binding d...

Page 37: ...se Select this setting when you want to erase the surrounding border as well as the center line of the original Border Center It is possible for you to select the size of the border that will be erased 3 Output by page function One page per file With this mode the original is scanned and a file is created and sent for each individual page of the scanned original If this function is set to off when...

Page 38: ...ginals or not This function can be used when the Waiting Scan checkbox is selected for scanning an image using a TWAIN compatible application 5 Filing mode Auto selection With this mode originals of different sizes can be set and scanned together during continuous scanning refer to 4 Continuous scanning function above from an optional Document Processor The following combinations of original sizes...

Page 39: ...ority Input file name setting is turned ON page 1 29 the File name Input key will be moved from the Edit Tab to the Basic Tab In its place the Original type key will be moved to the Edit Tab When you touch that File name Input key a screen which allows you to enter a desired file name will appear instead of the screen above This function is only available with scanners that possess a touch panel ...

Page 40: ...oto and so on this function is set to ON If this function is set to ON in the initial mode all of the originals will be scanned with Full scanning Factory default setting OFF If this function is set to custom original size type under No default setting original size entering original will always be scanned with Full scanning The margin blank space may appear slightly even if Full scanning is set t...

Page 41: ...n this function is set to ON If this function is set to set to ON in the initial mode all of the originals to be scanned will be centered on scanning image Factory default setting OFF Centering setting is available by KM 3035 4035 5035 4530 5530 6330 7530 C850 C850D C2630 C2630D When the transmitting size that the ratio of the original size and length width is different is selected Centering ON Sc...

Page 42: ...ompression performed automatically in cases such as these when the compressed data is greater that the original data Uncompress scanning setting is available by KM 1650 2050 3035 4035 5035 4530 5530 6330 7530 C850 C850D C2630 C2630D Making the setting In this case of scanners that possess a touch panel 1 Press the default key on the scanner s operation panel and then access the System Basic screen...

Page 43: ...ata touch the On key To have compression carried out regardless of the data volume touch the Off key Touch the Close key to register the change to that setting The factory default setting is On Some application software does not allow the use of compressed and non compressed files in the same folder Select Off for this setting when using such software ...

Page 44: ...Copier Printer and Fax functions of this machine Since others may need to use the machine besides yourself please be sure to touch the Cancel key when you are finished If Permit file overwrite is selected in the computer s Scanner File Utility when you are using the Scan to PC function previous files saved to that computer may be overwritten if a duplicate file name is use Be aware of this fact wh...

Page 45: ...g The factory default setting for inch specification scanners is Off while for metric specification scanners it is On Switching between standard transmission and Continuous Sending 1 Access the Scan to PC or Send E mail screen as appropriate Ready to scan is displayed The following explains a scanning procedure using the Send to PC function Refer to 3 Scanning under the Scan to PC and Send E mail ...

Page 46: ...s that you are using the standard transmission mode To switch to the Continuous Sending function touch the Contin TX to key 3 Scan to PC Continuous TX will now be displayed on the left side of the Scan to PC screen This indicates that you are now using the Continuous Sending function To switch back to standard transmission touch the Sending to key ...

Page 47: ...an more easily skip the step in which you must select automatic or manual entry of the file name and directly access the screen that allows you to enter the desired file name See page 1 21 This function is only available with scanners that possess a touch panel Making the default setting In this case of scanners that possess a touch panel 1 Press the default key on the scanner s operation panel an...

Page 48: ...anners is Off while for metric specification scanners it is On Using the scanner with the Priority Input file name setting turned ON 1 Access the Scan to PC or Send E mail screen as appropriate Ready to scan is displayed The following explains a scanning procedure using the Send to PC function Refer to 3 Scanning under the Scan to PC and Send E mail functions on page 3 1 of the Set Up Edition of y...

Page 49: ...ll be displayed in the Basic Tab Touch that key when you want to manually enter the file name The File Name Input screen that allows to enter the file name will appear When the Priority Input file name setting is turned ON the step in which you must select automatic or manual entry of the file name will be skipped over ...

Page 50: ...Page 1 32 Using the Scanner Function 3 Enter the desired file name and touch the Complete key The touch panel will return to the Scan to PC or Send E mail screen as appropriate ...

Page 51: ...01 is not registered an error message will appear and scanning will not be possible Uncompress scanning setting is available by KM 1650 2050 3035 4035 5035 4530 5530 6330 7530 C850 C850D C2630 C2630D Making the default setting In this case of scanners that possess a touch panel 1 Press the default key on the scanner s operation panel and then access the System Basic screen on the touch panel Refer...

Page 52: ...lection step select On To require a user to be selected for each operation select Off Touch the Close key to register the change to that setting The factory default setting for inch specification scanners is Off while for metric specification scanners it is On ...

Page 53: ...Page 2 1 Making Settings from a Web Browser Section 2 ...

Page 54: ...o email and data transmission to a computer and the like can be easily accomplished over the network IMPORTANT Cautions before use The Internet Web browser software must be installed in your computer in advance It is recommended that you use version 4 0 or later of either Netscape Navigator or Internet Explorer In order to use WebPage Functions the TCP IP address of the Scanner Interface Card must...

Page 55: ...rd Contains explanations on the administration password that must be entered whenever you access the WebPage Functions interface Contains explanations on settings for scanning images such as the type of originals and the scanning resolution Contains explanations on registering the transmitting site s email address for sending email scanned data from the scanner to the computer Contains explanation...

Page 56: ...forms you that you can not connect such as Could not open Internet Site XXXXX Check the following point Is the initial mode screen Ready to copy displayed on the scanner If the initial mode screen is NOT displayed return to that mode screen If Cannot Find Page appears Check the following point Is the scanner fully up and running If NOT wait for awhile before trying to connect again If a message ap...

Page 57: ...ess or host name of the Scanner Interface Card into the address field 3 Press the Enter key on your computer keyboard 4 The home page for WebPage Functions will appear The acual windows will differ depending upon the mdel of your scanner Using theWebPage Functions Interface ...

Page 58: ... If the administration password has been registered the following dialogue box will appear when you click on one of the setting links in the menu frame such as System Basic Setting In this case type in the correct password and click on the OK button ...

Page 59: ...rd and the status of the scanner Refer to page 2 8 The top frame The main frame The menu frame The menu frame Allows selection of various settings related to the Scanner Interface Card and the scanner itself Refer to page 2 9 The main frame Displays system information in regard to the scanner Refer to page 2 10 The Home Page ...

Page 60: ...address that is registered for the Scanner Interface Card Scanner Status If the scanner is in a Ready state OK will be displayed under Scanner Status If the scanner is not Ready OTHER will be displayed To check the status of the scanner when O OTHER is displayed look under Scanner Status Information The scanner status will be checked and updated every minute ...

Page 61: ... network related settings Scanner Default Setting For making the default settings for the main functions of the scanner Sender User List For registering the list of those users who will be allowed to use the network scanning functions Send E mail and Send to PC Reset For resetting networking of the Scanner Interface Card only or all network settings to Factory default Send E mail Setting This item...

Page 62: ...n OK is displayed under Scanner Status Ready to Scan will be displayed here Scanner Status The following 6 status indications can be received from the scanner Ready to Scan Using Scanner Paper Misfeed in Feeder System Error Processing and Energy Save Mode Ethernet Address Displays the MAC Medium Access Control address of the Scanner Interface Card Scanner Firmware Displays the firmware version of ...

Page 63: ...ng Conditions It is necessary for you to enter the administrator s password in order to access the settings related to either the Scanner Interface Card or to the scanner itself The administration password can be changed through the Administrator item under System Basic Setting There is no password registered in the factory default settings for the Scanner Interface Card System Setting ...

Page 64: ...related settings for the Scanner Interface Card here Select SMTP Authentication to set the SMTP Authentication Refer to page 2 17 Select IP Filter to set the IP Filter Refer to page 2 19 IMPORTANT BE SURE to click on the Registration button after you have completed the desired settings ...

Page 65: ...OOTP can be set to either ENABLE or DISABLE The factory default setting is ENABLE RARP The RARP can be set to either ENABLE or DISABLE The factory default setting is ENABLE ARP PING The ARP PING can be set to either ENABLE or DISABLE The factory default setting is ENABLE Set up Network Host Name Register the host name of the scanner up to 32 single byte characters in this field IP Address Register...

Page 66: ... the SMTP server in this field in the following form XXX XXX XXX XXX or type the host name of the SMTP Server up to 32 single byte characters in this field SMTP Port No Register the SMTP port number in this field The port number of the factory default is 25 DNS Server Pri When a Host Name is used for transmitting data under an environment that uses a DNS server register the IP address of the prima...

Page 67: ...that password into this filed Registration button Click on this button to have all of the selected settings registered in the Scanner Interface Card Reset button Click on this button to return all of the settings back to their factory default values DB Assistant Type the IP address or the host name of the PC which DB Assistant is installed up to 32 single byte characters in this field IMPORTANT If...

Page 68: ...nd then click on this button the new password will be registered in the Scanner Interface Card If you leave the Confirm new password field blank or the password that you typed into that field does not match the password that you typed into the Change admin password field an error message will be displayed IMPORTANT BE SURE to click on the Registration button after you set or change the password Fi...

Page 69: ...ial for preventing the SMTP server from becoming an open mail relay The following discussion relates to Microsoft Exchange but is generally applicable to other SMTP servers as well To supply authentication credentials to the SMTP server Once the setting for SMTP Authentication for Administrator is performed in this field you can perform it for each user up to 40 users Refer to page 2 26 1 Open the...

Page 70: ...ord or change the registered administration password select Yes If you do NOT want to change it select No and then go directly to Step 9 7 Type the new administration password into New Password field 8 Confirm new password Type the same password as you typed under the New Password field in step 6 9 Click the Registration button to register the new settings ...

Page 71: ...ditor Filtering up to 4 IP address ranges is available for each of the following protocols HTTP Address Editor TELNET AdminManager TWAIN NETWORK FAX Only a model for Fax option installation IP Filters may be configured using Address Editor or the scanner Home pages The procedure below describes using a web browser for configuration 1 Open the scanner Home page by entering the scanner s IP address ...

Page 72: ...r IP address ranges that will be allowed to allow a single IP address enter the Starting Address Only 6 Click the Registration button to register the new settings The configuration shown in the figure below allows only IP address 10 10 10 1 50 and IP address 10 10 10 125 to access the scanner Home pages and Address Editor ...

Page 73: ...g Scanner Setting Default settings related to scanning in images at the scanner are performed under this item You can also make settings related to certain scanning conditions and the default file name for saving scanned data ...

Page 74: ...anning resolutions 600 dpi 400 dpi 300 dpi and 200 dpi File Type Sets the file format in which scanned data will be saved TIFF PDF and JPEG Only available in Color Copiers JPEG Quality Only available in Color Copiers Sets the JPEG Quality 1 Low 2 3 Middle 4 5 Hight Output Color Type Sets the output Color Type RGB sRGB Multiple scanning You can select whether to perform continuous scanning or not Y...

Page 75: ...edit information for up to 40 No 001 020 and No 021 040 users If a registration name has already been registered for any number it will be displayed in the corresponding text box If you click on the number for which you want to register or edit the related information the Sender User Setting screen will appear and you will be able to perform the desired settings IMPORTANT BE SURE to click on the R...

Page 76: ...to remind you which number from the list it is that you are registering or editing information for and this number cannot be edited itself Registration Name Type the desired registration name into this field The name registered here will be displayed in the sender table and in the scanner s operation panel The registration name can be up to 16 single byte characters in length ...

Page 77: ...tion that will be transmitted with the email message into this field Change password If you want to change the administration password select Yes If you do NOT want to change it select No Old password If a password is currently registered type that password into this filed New Password If you want to change the administration password type a new password into this field up to 8 characters The pass...

Page 78: ... Use s SMTP Authentication type a new password into this field up to 8 characters Confirm new password Type the same password as you did in the New Password field in here This procedure is necessary in order to ensure that the password was entered correctly Registration button Click on this button to have all the selected settings registered in the scanner If you move to the next page without clic...

Page 79: ...mation windows will restart the scanner board or returned its settings to their factory default values Restart Networking Only Restarts the scanning operation Set All Network Settings to Factory default Initializes all previous settings and returns them to their factory default values ...

Page 80: ...stination address registration screen where you can register confirm and edit information for up to 20 No 001 to No 100 destination computers If a registration name has already been registered for any number it will be displayed in the corresponding text box If you click on the number for which you want to register the destination computer the Destination PC screen will appear No The registration ...

Page 81: ...group is displayed here Displayed for group registration Displayed for single registration Registration Name The registered name is displayed here IMPORTANT BE SURE to click on the Registration button after you have completed the desired settings for the destination PC ...

Page 82: ... Destination Registration PC You can select the registration type single registration or group registration If you click on the Single Regist or the Group Regist button the corresponding Registration and Editing screen will appear ...

Page 83: ...ll be displayed here This is merely information in order to remind you which number from the list it is that you are registering or editing information for and this number cannot be edited itself Registration Name Type the desired registration name name of the destination party into this field The name registered here will be displayed in the destination computer table and in the scanner s operati...

Page 84: ...puter enter the corresponding save number of each folder You can designate up to 100 save numbers 1 to 100 folders per computer Registration button Click on this button to have all of the selected settings registered in the scanner If you move to the next page without clicking on the Registration button any settings that have not been properly registered will be deleted Reset button Click on this ...

Page 85: ...formation for groups of destination computers Choose the destinations that you want to register as a group and click on the checkbox next to the desired number Type the registration name and password for that group and click on the Registration button to complete the registration of the destination group ...

Page 86: ... you want to change the password number type a new number into this field up to 8 digits Confirm new password Type the same password as you did in the New Password field in here This procedure is necessary in order to ensure that the password was entered correctly Registration button Click on this button to have all the selected settings registered in the scanner If you move to the next page witho...

Page 87: ...or sending scanned images by email to a computer E mail Basic Setting Make basic settings related to sending email scanned data here IMPORTANT BE SURE to click on the Registration button after you have completed the desired settings Send E mail Setting 1 2 ...

Page 88: ...estination domain names sending email via the Send E mail function will NOT be permitted to the addresses that have a domain matching one of the registered domains 2 Domain Data Register the domain information here Each domain must be separated by a return and can be up to 500 single byte characters in length Up to 10 domains can be registered By using an asterisk you can designate a full range of...

Page 89: ...Shift JIS Japanese and ISO 8859 1 West Europe Registration button Click on this button to have all the selected settings registered in the scanner If you move to the next page without clicking on the Registration button any settings that have not been properly registered will be deleted Reset button Click on this button to return all of the settings back to their factory default values ...

Page 90: ... where you can register confirm and edit information for up to 100 No 001 to No 100 destination addresses If a registration name has already been registered for any number it will be displayed in the corresponding text box If you click on the number for which you want to register the destination address the Destination Registration E mail screen will appear ...

Page 91: ...er to access the corresponding Destination Registration E mail screen Class The registration type single or group is displayed here Displayed for group registration Displayed for single registration Registration Name The registered name is displayed here IMPORTANT BE SURE to click on the Registration button after you have completed the desired settings ...

Page 92: ...estination Registration E mail You can select the registration type single registration or group registration If you click on the Single Regist or the Group Regist button the corresponding Registration and Editing screen will appear ...

Page 93: ...Page 2 41 Send E mail Setting Destination Registration Single You will be able to register and edit registration names and destination email addresses for each number ...

Page 94: ...gistered here will be displayed in the destination list E mail and in the scanner s operation panel The registration name can be up to 16 characters in length E mail address Enter the destination s email address into this field Registration button Click on this button to have all of the selected information registered in the scanner If you do not click on the Registration button any information th...

Page 95: ...to register and edit information for destination groups E mail Choose the destinations that you want to register as a group and click on the check box next to the number Type the registration name and click on the Registration button to complete the registration of the destination group ...

Page 96: ...tion for and this number cannot be edited itself Registration button Click on this button to have all the selected settings registered in the scanner If you move to the next page without clicking on the Registration button any settings that have not been properly registered will be deleted Reset button Click on this button to return all of the settings back to their factory default values Delete b...

Page 97: ...Page 3 1 Section 3 Additional Utilities ...

Page 98: ...stination list can be easily registered into all of these scanners TWAIN source The TWAIN source is used for controlling the scanning operation with a TWAIN compatible application and having that scanned image displayed in that application The scanned data can then be edited and or saved in your computer using that application What Utilities are Included with this Product Address Book The Address ...

Page 99: ...canned image data file the DB Assistant function lets you search for the corre sponding file on your computer or easily manage those files This function include the PDF Keyword Assist option with which you can add file information as keywords to the scanned image data file and the Database Assist option with which you can save the file information as a separate csv file The PDF Keyword Assist opti...

Page 100: ...priate procedure at the scanner and the scanned image data will be saved into the designated folder In order to use the Scanner File Utility it is necessary for you to use the Address Editor Address Book or WebPage Functions and register in the scanner in advance the information regarding the destination computer and designated folder 1 Preparations First perform the following set up procedure in ...

Page 101: ...using the Scanner File Utility Scanner Destination Computer Scan the original Use the Scanner File Utility to designate the destination folder The transmitted data will be received The scanned data will be sent 2 3 4 1 5 Network Manager Use the Address Editor Address Book or a Web browser to register the destination computer ...

Page 102: ...nvironment Hardware IBM PC AT or compatible Interface 10BASE T or 100BASE TX OS Windows 95 OSR2 Windows 98 Second Edition Windows NT 4 0 Service Pack 5 or later Windows 2000 Service Pack 2 or later Windows Me Windows Server 2003 or Windows XP ...

Page 103: ...lation 1 Installing the Scanner File Utility 1 Click on Scanner Utilities in the Main Menu of the Scanner CD ROM The following window will appear In order to access the Main Menu refer to Using the Scanner CD ROM on page 1 3 2 Click on Scanner File Utility ...

Page 104: ...are the Scanner File Utility on a File Server etc In this case the Scanner File Utility will be usable even when you are logged off of your computer Refer to page 3 27 Install a desktop mode Select this type of setup in order to use the Scanner File Utility independently from others In this case the Scanner File Utility will be usable once you are logged on to your computer Once the Scanner File U...

Page 105: ...ine Manual that is included with your optional Network FAX package DataBase Link Handler CSV File inputting the Document Information is created with the scanned image In order to add the Document Information refer to Piv Adding the Document Information to the scanned image Database Connection Once installation is completed the Scanner File Utility will start up automatically with the computer and ...

Page 106: ... the Scanner File Utility 1 Accessing the Initial Dialogue Box for the Scanner File Utility When the Scanner File Utility is running Double click on the utility s icon in the Task Bar The initial dialogue box for the Scanner File Utility will appear When the Scanner File Utility is NOT running Click on Start in the Windows Task Bar and then select Program Scanner User Software Scanner File Utility...

Page 107: ...e scanner 2 OK button Click on this button when you want to close the initial dialogue box 3 Setup button Click on this button when you want to designate a new destination folder for receiving scanned data or when you want to change settings or set a security password for any of the currently registered folders Refer to page 3 13 1 2 3 4 6 5 7 8 9 ...

Page 108: ...al when you select the Scanner File Utility s Stop command Refer to page 3 27 4 Close button Click on this button when you want to quit the Scanner File Utility If you selected the server mode when installing the Scanner File Utility the Close button will not be displayed 5 Details button Displays the list of connected scanners A maximum of three 6 Received file list field Displays the list of rec...

Page 109: ...estination folder for receiving scanned data or when you want to change settings or set a security password for any of the currently registered folders click on the Setup button in the Start Dialogue Box The Setup Dialogue Box will appear and the currently registered destination folders will be listed 3 11 4 5 6 1 2 8 7 10 9 ...

Page 110: ...the designated number of the currently registered destination folders 5 Folder column Displays the currently registered destination folders 6 Comment column Displays any comments registered in regard to each folder 7 Hard Disk Warning field Once the volume of data on the hard disk reaches the percentage registered here a warning message will be displayed in the Status field of the Start Dialogue B...

Page 111: ... to appear the start dialogue 9 Permit file overwrite checkbox If the file name is exactly the same as a file that already exists in the same reception folder the pre existing file will be deleted and the new file can be overwrite it When you do not want to permit the file overwrite the new file name will be changed automatically and then saved with the different name 10 Reception file field Maxim...

Page 112: ...older Setting Dialogue Box for making the corresponding settings will appear 1 Enter an unregistered number type in a number between 1 and 100 into the No field The number that you enter here will be used as the designated number for that destination folder It is this number that you will have to register as the save number in the WebPage Functions interface and then select in the scanner in order...

Page 113: ... the Folder field A list of all of the folders available on the available hard disk s will be displayed in the Select Folder Dialogue Box Select the folder that you want to designate as a destination folder for receiving scanned data and click on the OK button When a network drive is assigned in advance a folder can be chosen from the network drive However only if you selected the desktop mode whe...

Page 114: ... in that field 4 If you did enter a security password in the Folder Password field type the same password into the Confirm Password field This step is necessary in order to ensure that the password was entered correctly Once you have completed all of the settings click on the OK button Folder Setting Dia logue Box will appear once again If you did enter a scanner password it will also be necessary...

Page 115: ...h your optional Network FAX package The designation of DB Assistant is necessary for system connection Refer to page 3 127 None The scanned data is saved into the designated folder PDF Keyword Embedder Document Information Keyword is added on the scanned image KM Network FAX Receive Handler Added when the Network FAX Kit is to be used For more detailed information refer to the Network FAX On Line ...

Page 116: ...folder you want from among the displayed list and then click on the Edit button in the Setup Dialogue Box The Folder Setting Dialogue Box for making the corresponding settings will appear 1 If you want to change the settings in the No field the Folder field or the Comment field follow the corresponding procedure described in 2 Designating a New Destination Folder for Receiving Scanned Data on page...

Page 117: ...sword field 3 Type the new password that you want to register directly into the New Password field Up 8 charac ters 4 In order to ensure that the new password was entered correctly type the same password into the Confirm New Password field Once you have completed all of the settings click on the OK button If there was no mistake in any of the password fields the Folder Setting Dialogue Box will ap...

Page 118: ...he Com ment field Up to 32 characters 6 If you want to change the settings in the System Connection Program field follow the corresponding procedure described in 2 Designating a New Destination Folder for Receiving Scanned Data on page 3 16 7 Click on the OK button The selected folder will be registered with the new information ...

Page 119: ...n of any folder as a destination folder for receiving scanned data 1 In the Folder field of the Setup Dialogue Box click on the folder that you want to remove the destination folder designation for in order to select it 2 Click on the Delete button The designation of that folder as a destination folder for receiving scanned data will be removed ...

Page 120: ...tination computer that you want to save the scanned data into 4 If a security password has been registered for that folder enter that password If no password has been registered this step is not necessary If the entered password does not match the registered one an error will occur and you will be unable to continue the procedure 5 Press the Start key on the scanner s operation panel The original ...

Page 121: ...ndard numbers letters and or symbols nnnn Refers to document number job number designated in the scanner This will be displayed as a 4 digit number between 0000 and 9999 mmm Refers to the page number within a set of multiple originals Each page will be saved as an individual file and given it s own page number This will be displayed as a 3 digit number between 000 and 999 suffix Refers to the suff...

Page 122: ...0 x 300 400 x 400 and 600 x 600 When multiple pages of image data are received in the computer it is NOT possible to designate the scanning resolution for each page individually 4 If an Error Occurs when Writing Data to the Hard Disk If there is insufficient space on the hard disk to save any file that is sent from the scanner reception of any subsequent data will be stopped and the data received ...

Page 123: ...ata once again select the Start command for the Scanner File Utility To Stop the Scanner File Utility Right click on the Scanner File Utility s icon in the Windows Task Bar to display the drop down list and select the Stop command A prohibited mark will appear over the icon and distribution of scan data will not be possible Stopping the Scanner File Utility To Start the Scanner File Starting the S...

Page 124: ... should used by the administrator when managing information in the Address Book etc If there are multiple scanners allowing the use of the Address Editor the same destination list can be easily registered into all these scanners Computer Environment Hardware IBM PC AT or compatible Interface 10BASE T or 10BASE TX OS Windows 95 OSR2 Windows 98 Second Edition Windows NT 4 0 Service Pack 5 or later W...

Page 125: ...Address Editor 1 Click on Scanner Utilities in the Main Menu of the Scanner CD ROM In order to access the Main Menu refer to Using the Scanner CD ROM on page 1 3 2 Click on Address Editor 3 Follow the instructions indicated in the wizard to continue the installation procedure ...

Page 126: ...Page 3 30 Address Editor 2 Uninstalling the Address Editor Use the Add Remove Programs function in Windows to uninstall the Address Book ...

Page 127: ...r 1 Start up Address Editor Click on Start in the Windows Task Bar and then select Program Scanner User Software Address Editor in that order and the Address Book will start up 2 The screen for the Main Menu of the Address Book will appear 2 3 1 4 ...

Page 128: ...d here as well 2 Tool Bar Contains buttons for easy execution of tasks such as writing new or edited data to the scanner etc 3 Menu Area Enables actual selection of items such as scanning and Send E mail related settings 4 Work Area Displays the settings window for the selected item and allows you to make the desired settings ...

Page 129: ...the setting data directly in the scanner or create and edit setting data without being connected to the scanner In the latter case once editing is complete your computer will connect to the scanner and register the new or edited data there If the Address Book is running select Connect Scanner Address Setting when you want to access the Editing Data Selection screen ...

Page 130: ...address host name or IP address of the scanner that you want to connect to into this field The addresses corresponding to the last 10 times a scanner was connected to can be accessed in the drop down list Type in a maximum of 32 single byte characters for the host name 1 2 3 4 7 5 6 ...

Page 131: ...to a scanner 4 saved data Select this radio button when you want to open and edit data previously saved for Address Editor 5 button Click on this button to access the dialogue box where you can select and open scanner settings data files 6 This field displays the name of the selected Address Editor data file 7 Start Editing button Click on this button to start the editing operation for the selecte...

Page 132: ...r over the network A scanner search will only display a list of those scanners that respond within a predetermined period of time The Scanner Search function is not supported under Windows 95 1 IP address Displays the IP address of each scanner 2 Host Name Displays the host name of each scanner 5 6 1 2 3 4 7 ...

Page 133: ...splays the scanner address for the scanner that is clicked on in the list A scanner address can be selected from among the drop down list of the addresses corresponding to the last 10 times a scanner was connected to The scanner address can be typed in directly 7 Start Editing button Click on this button to start the editing operation for the selected Address Editor data If you are connected to a ...

Page 134: ...d in order to access scanners settings and other information Refer to Change Password on page 3 44 for information on setting the administrator s password 1 Scanner Address Displays the IP address of the scanner that your computer is currently con nected to 2 Password Type the administrator s password for the scanner that your computer is connected to into this field ...

Page 135: ... 39 Address Editor System Setting Make basic scanner settings 1 System Basic Setting Lets you make settings related to your network connection such as the scanner s IP address 2 3 4 5 6 7 9 10 11 12 13 14 1 8 ...

Page 136: ...lt Gateway Type the default gateway of the Scanner Interface Card in this field in the following form XXX XXX XXX XXX This is used for transmitting packets to another network or subnet 6 DHCP BOOTP The DHCP and BOOTP can be set to either ON or OFF The factory default setting is ON 7 RARP The RARP can be set to either ON or OFF The factory default setting is ON 8 ARP PING The ARP PING can be set to...

Page 137: ...IP address using the name of the computer type the IP address of the primary WINS server in this field in the following form XXX XXX XXX XXX 13 WINS Server Sec Type the IP address of the secondary WINS server in this field in the following form XXX XXX XXX XXX 14 Scope ID Register the scope ID in this field ...

Page 138: ...Page 3 42 Address Editor In Network2 tab 15 16 17 18 19 20 21 22 ...

Page 139: ...he host name of the PC which DB Assistant is installed up to 32 single byte characters in this field 18 Firmware Updates If you allow Update select ON If you do NOT allow it select OFF Administrator Setting 19 E mail Address Type the administrator s email address of the in this field The email address can be up to 64 single byte characters in length 20 Change Password button Click on this button t...

Page 140: ...rator password 1 New Password Type a new password into this field The administrator password can be up to 8 single byte characters in length 2 Confirm new password Type the same password as you did in the New Password field in here in order to confirm the password ...

Page 141: ...tion setting Set the SMTP Authentication 1 Select ON 2 Enter Login Account Name to use for SMTP Authentication 3 Type the password up to 31 single byte characters into Password field 4 Click the OK button to register the new settings 1 2 3 4 ...

Page 142: ...Page 3 46 Address Editor In IP Filters tab Refer to page 2 17 for the details of the IP Filters 22 23 24 ...

Page 143: ...o protocol name 23 Use the same IP Address for all items botton Click on this botton to use the same IP Address for all protocols 24 Set allowed IP Address Range IP Address botton Enter up to four IP address ranges that will be allowed to allow a single IP address enter the Starting Address Only ...

Page 144: ... Lets you change default settings for using the scanner functions of your copier Perform the Black and White mode settings if you have a monochrome copier and the Color Mono chrome Gray mode settings if you have a color copier 2 3 4 5 6 7 8 9 1 ...

Page 145: ...0 dpi and 600 dpi 5 File Type Sets the file format at which scanned data will be saved JPEG TIFF or PDF 6 JPEG image quality You can select the quality level of the JPEG file that will be created from the scanned data The higher the image quality is the larger the resulting file size data volume will become 7 Output color type You can select between the following 2 types of color data RGB and sRGB...

Page 146: ...Page 3 50 Address Editor 3 Sender User List Registers the information for users who will be allowed to use the network scanner functions of the copier Send E mail and Scan to PC 1 4 5 6 7 8 9 23 ...

Page 147: ... the user information This number will be displayed in the scanner s operation panel Up to 40 numbers users can be registered 5 E mail Address Displays the user s e mail address 6 New address button Click on this button to access the Sender editing Dialogue Box and register information for a new user Refer to page 3 52 7 Edit button Click on this button to access the Sender editing Dialogue Box an...

Page 148: ...t information for previously registered users 1 Name The name registered here will be displayed as the sender name in the scanner s operation panel The available registration Number is between 001 and 040 2 Registration Number Type the registration number for that user into this field 3 E mail Address Type the user s email address into this field 9 10 8 ...

Page 149: ... save number that corresponds to the destination computer that will be used under the Scan to PC function into this field It is possible to designate a save number between 001 and 100 7 Change password button Click on this button to change the password for this user 8 SMTP Authentication button Click on this button to set SMTP Authentication for users Refer to page 3 43 9 Add to Destination List E...

Page 150: ...gister or edit the destination information for sending scanned images by email under the Send E mail function 1 E mail Basic Setting Select this item when you want to make basic settings related to sending email scanned data under the Send E mail function here 1 2 3 4 5 6 ...

Page 151: ...ion here Each domain must be separated by a return and can be up to 500 single byte characters in length Up to 10 domains can be registered By using an asterisk you can designate a full range of domains in a single entry Example co jp 3 Data Size Designate the maximum image data size for each email sent under the Send E mail function Available settings are Low 512KB Mid 1024KB High 2048KB and Non ...

Page 152: ...Page 3 56 Address Editor 2 Destination List E mail Select this item when you want to confirm or edit the list of destinations under the Send E mail function 1 3 4 5 6 7 8 9 2 ...

Page 153: ...iting Dialogue Box and register information for a new destination Refer to page 3 58 6 New Group button Click on this button to access the Destination Group Registration Dialogue Box and register information for a new group of destinations Refer to page 3 59 7 Edit button Click on this button to access the Destination editing Dialogue Box and edit information for the selected destination or destin...

Page 154: ... new destinations under the Send E mail function or edit information for previously registered destinations 1 Name The name registered here will be displayed as the destination name in the scanner s operation panel 2 Registration Number This is a registration number for destination information 3 E mail Address Type the destination email address into this field ...

Page 155: ... 4 Registering and Editing Destination Group Information The Destination Group Registration Dialogue Box allows you to register new destination groups under the Send E mail function or edit information for previously registered destination groups ...

Page 156: ...splays the email address of each destination that is registered as a member of that group 6 Delete button Click on this button to delete the selected member from that group Deleted members will be added to the Auxiliary group members list Auxiliary group members 7 Name Displays the name of each group member 8 Registration Number Displays the registration number of each group member 9 E mail Addres...

Page 157: ...r edit destination information for sending scanned images directly to computers under the Scan to PC function 1 Destination List PC Select this item when you want to confirm or edit the list of destinations under the Scan to PC function 1 2 3 6 7 8 9 10 4 ...

Page 158: ...ialogue Box and register information for a new destination computer Refer to page 3 61 6 New Group button Click on this button to access the Destination Group Registration Dialogue Box and register information for a new destination computer group Refer to page 3 64 7 Edit button Click on this button to access the Destination editing Dialogue Box and edit information for the selected destination co...

Page 159: ... registered destinations 1 Name The name registered here will be displayed as the destination computer name in the scanner s operation panel 2 Registration Number This is a registration number for destination computer information 3 PC address Type the destination computer s host name or IP address into this field 4 Save number Displays the destination folder number where scanned data will be saved...

Page 160: ...ion computer group information The Destination Group Registration Dialogue Box allows you to register new destination computer groups under the Scan to PC function or edit information for previously registered destination computer groups 1 2 4 8 5 7 11 3 9 10 6 ...

Page 161: ...ter that is regis tered as a member of that group 6 PC address Displays the host name or IP address of each destination computer that is registered as a member of that group 7 Delete button Click on this button to delete the selected member from that group Deleted members will be added to the Auxiliary group members list Auxiliary group members 8 Name Displays the name of each group member 9 Regis...

Page 162: ...ed data to the scanner etc 1 Open button Opens the selected Address Editor file 2 Save button Saves edited data 3 Send data button Registers the currently edited data file into the scanner 4 Batch send button Registers all of the edited data files into the scanner 5 Help button Displays the On Line help 1 2 3 4 5 ...

Page 163: ...r User List and Destination List for Send E mail and Scan to PC functions The Open Dialogue Box allows you to import address data for use in the Sender User List under the Send E mail and Scan to PC functions IMPORTANT The data that can be imported into the Sender User List is Address Editor aed data Outlook csv data The data that can be imported into the Destination List E mail is Address Editor ...

Page 164: ...les within the selected folder 3 Files of type Indicates the file type of the file that you want to import 4 File name Displays the name of the selected file 5 Open button Opens the selected file 6 Move Folder Create New Change Display etc Operation of each button in the Tool Bar is the same as with normal operation under Windows 1 6 3 4 2 5 ...

Page 165: ...re will be displayed as the email destination name in the scanner s operation panel 2 Name field Select the name of the item in the Sender User List where you want the name that is registered in the csv file to go 3 E mail Address Displays the destination email address 4 Address Book field Select the name of the item in the Sender User List where you want the email address that is registered in th...

Page 166: ... 3 70 Address Editor 3 Checking Information to be Imported The Select Import data Dialogue Box allows you to confirm imported address data and add it to the Sender User List or the Destination List 1 4 2 3 ...

Page 167: ...uded in text used for the name This symbol will be deleted once you edit the name to include only single byte characters Displayed when the amount of text used for the email address exceeds the acceptable limit This symbol will be deleted once you edit the email address to an acceptable number of characters If is shown in the warning column the problem data will be automatically converted into an ...

Page 168: ...ge 3 72 Address Editor Address Editor Version Information The About Scanner Address Editor screen will appear with version information any time Version Informa tion is selected under Help in the Menu Bar ...

Page 169: ...o when performing Send E mail and Scan to PC operations at the scanner and sending scanned image data from the scanner to a designated email address Once installation of Address Book is complete it will start up automatically each time the computer is booted up and an icon that indicates that the Address Book is running will appear in the Windows Task Bar ...

Page 170: ...onment Hardware IBM PC AT or compatible Interface 10BASE T or 100BASE TX OS Windows 95 OSR2 Windows 98 Second Edition Windows NT 4 0 Service Pack 5 or later Windows 2000 Service Pack 2 or later Windows Me Windows Server 2003 or Windows XP ...

Page 171: ...nstallation 1 Installing the Address Book 1 Click on Scanner Utilities in the Main Menu of the Scanner CD ROM The following window will appear In order to access the Main Menu refer to Using the Scanner CD ROM on page 1 3 2 Click on Address Book ...

Page 172: ...edure The Address Book will start up automatically with the computer and will run in the background In addition an icon that indicates that the utility is running will appear in the Windows Task Bar 2 Uninstalling the Address Book Use the Add Remove Programs function in Windows to uninstall the Address Book ...

Page 173: ...al Dialogue Box for the Address Book When the Address Book is running Double click on the utility s icon in the Task Bar The initial dialogue box for the Address Book will appear When the Address Book is NOT running Click on Start in the Windows Task Bar and then select Program Scanner User Software Address Book in that order from the successive menus An icon that indicates that the utility is now...

Page 174: ...tered in the corre sponding scanner The Starting time column shows at what time connection was initially made to that scanner 2 OK button Click on this button when you want to close the initial dialogue box for the Address Book 3 Setup button Click on this button when you want to register or edit destination information The Address Book Dialogue Box will appear 4 Close button Click on this button ...

Page 175: ...on for sending scanned image data under the Send E mail or Scan to PC functions click on the Setup button in the initial dialogue box for the Address Book The Address Book Dialogue Box will appear and you can confirm destination information that has already been registered The factory default settings shows the Destination List for the Send E mail function first ...

Page 176: ...il or Scan to PC Destination List Refer to pages 3 85 and 3 93 4 Edit button Click on this button to edit information for a destination or destination group that has already been registered in the corresponding Destination List Refer to pages 3 83 3 85 3 91 and 3 93 5 Delete button Click on this button to delete a destination or destination group that has already been registered in the correspondi...

Page 177: ...ogue Box in order to access the Destination List that is used under the Send E mail function 1 List of Destinations Displays all destinations that are registered in the Destination List for use under the Send E mail function 2 Name The destination or destination group name indicated here will be displayed in the scanner s operation panel ...

Page 178: ...estina tion group in the order that it is registered under the Destination List 4 E mail address Displays the email address for individual destinations 5 Comment Displays any comments registered for that destination or destination group Click on the title bar for items 2 through 5 above and the listings will be sorted in order Click again to have them sorted in reverse order ...

Page 179: ...ration E mail Dialogue Box will appear If you want to edit previously registered information for the Send E mail function select the destination whose information you want to edit in the Destination List and then click on the Edit button The procedure for registering new information and editing information is the same 2 Type in a name for the destination that you want to register up to 16 single b...

Page 180: ...ters 5 Type in any comments that you want 6 Click on the OK button The entered destination information will be registered and the Address Book Dialogue Box will be displayed once again 7 Click on the Apply button in the Address Book Dialogue Box and the changes to the Destination List will be saved ...

Page 181: ...ination List that is used under the Send E mail function REGISTRATION PROCEDURE 1 Click on the New group button in the Address Book Dialogue Box The Destination Group Registra tion E mail Dialogue Box will appear If you want to edit previously registered information for the Send E mail function select the destination group whose information you want to edit in the Destination List and then click o...

Page 182: ...any comments that you want 5 To add a new destination to the group click on the Add button The Editing member E mail Dialogue Box will appear Refer to page 3 87 6 To delete a destination from the group select the destination that you want to delete from the E mail address list and then click on the Delete button 7 Click on the OK button The entered destination group information will be registered ...

Page 183: ...tion The Editing member E mail Dialogue Box allows you to add destinations to or delete destinations from a previously registered destination group for the Send E mail function EDITING PROCEDURE 1 Click on the Add button in the Destination Group Registration E mail Dialogue Box The Editing member E mail Dialogue Box will appear ...

Page 184: ... and then click on the Add button 3 If you want to delete destinations from the group select the destinations that you want to delete from the group in the Group members list and then click on the Delete button 4 Click on the OK button The Destination Group Registration E mail Dialogue Box will be displayed once again ...

Page 185: ...logue Box in order to access the Destination List that is used under the Scan to PC function 1 List of Destinations Displays all destinations that are registered in the Destination List for use under the Scan to PC function 2 Name The destination or destination group name indicated here will be displayed in the scanner s operation panel ...

Page 186: ... the Destination List 4 PC address Displays the host name or IP address of individual destinations 5 Save No Displays the destination folder number where scanned data will be saved under the Scan to PC function 6 Comment Displays any comments registered for that destination or destination group Click on the title bar for items 2 through 6 above and the listings will be sorted in order Click again ...

Page 187: ...n List that is used under the Scan to PC function REGISTRATION PROCEDURE 1 Click on the New Address button in the Address Book Dialogue Box The Destination Registration PC Dialogue Box will appear If you want to edit previously registered information for the Scan to PC function select the destination whose information you want to edit in the Destination List and then click on the Edit button The p...

Page 188: ...ated registration number 4 Type in the host name or IP address of that destination up to 32 single byte characters 5 Type the folder number 001 100 of the destination computer where the scanned data will be saved into this field 6 Type in any comments that you want 7 Click on the OK button The entered destination information will be registered and the Address Book Dialogue Box will be displayed on...

Page 189: ...Destination List that is used under the Scan to PC function REGISTRATION PROCEDURE 1 Click on the New Address button in the Address Book Dialogue Box The Destination Registration PC Dialogue Box will appear If you want to edit previously registered information for the Scan to PC function select the destination group whose information you want to edit in the Destination List and then click on the E...

Page 190: ... button The Change Password Dialogue Box will appear Refer to page 3 95 5 Type in any comments that you want 6 To add a new destination to the group click on the Add button the Editing member PC Dialogue Box will appear Refer to page 3 96 7 To delete a destination from the group select the destination that you want to delete from the PC address column and then click on the Delete button 8 Click on...

Page 191: ... same password for the save folder of each individual destination in the group as the password that you register here for that group SETTING PROCEDURE 1 Click on the Change Password button in the Destination Group Registration PC Dialogue Box The Change Password Dialogue Box will appear 2 Type in the new password up to 8 numbers 3 Type the same password in one more time 4 Click on the OK button Th...

Page 192: ...PC function The Editing member PC Dialogue Box allows you to add destinations to or delete destinations from a previously registered destination group for the Scan to PC function EDITING PROCEDURE 1 Click on the Add button in the Destination Group Registration PC Dialogue Box The Editing member PC Dialogue Box will appear ...

Page 193: ...st and then click on the Add button 3 If you want to delete destinations from the group select the destinations that you want to delete from the group in the Group members list and then click on the Delete button 4 Click on the OK button The Destination Group Registration PC Dialogue Box will be displayed once again ...

Page 194: ...g from Address Book Data files that have been created and saved in Address Book can be selected and opened for use IMPORTING PROCEDURE 1 With the Address Book Dialogue Box open select Import Address Book under the File menu in the menu Bar The Open Dialogue Box will appear ...

Page 195: ...cted by default 3 Select the file type of the file that you want to import Only dat can be selected 4 Type the name of the file in the File name field You can also select the desired file from the displayed list 5 Click on the Open button and the address information for the selected data file will be displayed in the Address Book Dialogue Box ...

Page 196: ...d saved in csv format by other email software can be selected and opened for use in Address Book IMPORTING PROCEDURE 1 With the Address Book Dialogue Box open click on the Send E mail button and then select Import CSV file under the File menu in the menu Bar The Open Dialogue Box will appear ...

Page 197: ...want to import is saved 3 Select the file type of the file that you want to import Only csv can be selected 4 Type the name of the file in the File name field You can also select the desired file from the displayed list 5 Click on the Open button and the Import Field Setting Dialogue Box will appear ...

Page 198: ...the item that you want to be displayed in the Name field of the Destination List for the Send E mail function 7 Select the item that you want to be displayed in the E mail address field of the Destination List for the Send E mail function 8 Select the item that you want to be displayed in the Comments field of the Destination List for the Send E mail function 9 Click on the OK button and the Confi...

Page 199: ...Checking the information to be imported and registering it in the Address Book Check the contents of the csv file that you have selected to import before you register that data in the Destination List of the Address Book for the Send E mail function ...

Page 200: ...unction IMPORTANT About the Warning column The warning column displays Warning Symbols next to email address information that has content which will cause a problem in importing their data If such a Warning Symbol appears click on the Edit button The Destination Registration E mail Dialogue Box will appear Refer to page 3 83 Edit the problem information as required to make it acceptable for import...

Page 201: ...e this method of scanning the TWAIN source must be installed in the corresponding computer If there are going to be multiple computers using this capability the TWAIN source should be installed in each of those computers Scanner Perform the desired settings for the TWAIN mode Set the original Select the Size of the Original and Desired Resolution in the TWAIN Source 1 3 4 2 5 Select the Scanner fr...

Page 202: ...ronment Hardware IBM PC AT or compatible Interface 100BASE T or 10BASE TX OS Windows 95 OSR2 Windows 98 Second Edition Windows NT 4 0 Service Pack 5 or later Windows 2000 Service Pack 2 or later Windows Me Windows Server 2003 or Windows XP ...

Page 203: ...all TWAIN Source in the Main Menu of the Scanner CD ROM In order to access the Main Menu refer to Using the Scanner CD ROM on page 1 3 2 Select the model of the scanner being used 3 Follow the instructions indicated in the wizard to continue the installation procedure ...

Page 204: ...Page 3 108 TWAIN Source Uninstalling the TWAIN source Use the Add Remove Programs function in Windows to uninstall the TWAIN source ...

Page 205: ...ng indicates the image data specifications supported by this product Max image size Width 432 mm 17 Length 297 mm A4 length wise Resolution dpi 200 x 200 300 x 300 400 x 400 600 x 600 Grayscale 2 levels 256 levels Dual value differential diffusion ...

Page 206: ...in the Waiting Scan checkbox and click on the Scan button 4 Set the original that you want to scan in the scanner and press the Start key 5 The scanned data will be sent to your computer 2 Starting the scanning operation at the scanner 1 Use the scanner s operation panel to enter the TWAIN mode 2 Set the original that you want to scan in the scanner 3 Use the TWAIN compatible application to start ...

Page 207: ...N Source Main Dialogue Box The following explains each item within the TWAIN source Main Dialogue Box The actual windows differ difer depending upon the model of your Scanner 1 2 3 9 6 4 5 8 11 12 11 12 13 14 7 10 13 ...

Page 208: ... the Custom Size Dialogue Box will appear 2 Original Text Direction Lets you select the orientation of the original and of the corresponding text 3 Transmission Size Only available with Black and White scanning When you have selected a standard original size to be scanned this setting lets you select the page size at which you want the scanned image data to be received in your computer The followi...

Page 209: ...operation Auto If you set the original to be scanned on the platen that original will be scanned and the scanner will wait for the next command If you set the original s in the DF the scanning operation will continue until all of the set originals have been scanned Page If you set the original s in the DF only one the first original will be scanned 8 2 sided Lets you select whether or not you want...

Page 210: ...e state In this case you will need to press the Start key on the scanner s operation panel in order to initiate scanning 13 Preview button only available in color scanners Click to cheak the overall image so that you can make any adjustments necessary prior to final scanning 14 Default button Click to return all of the settings in the TWAIN source back to their factory default values 15 Scan Setup...

Page 211: ...rocedure to change the settings and register the new IP address 1 Click on the Scan Setup button in the TWAIN source Main Dialogue Box The Scanner Setup Dialogue Box will appear 2 The currently registered IP address will be displayed in the Scanner Address field If you want to change that address click on the Edit button and the Address Setting Dialogue Box will appear ...

Page 212: ...Page 3 116 TWAIN Source 3 Type in the correct IP address 4 Click on the OK button to return to the Scanner Setup Dialogue Box 5 Click on the OK button The new scanner IP address will be registered ...

Page 213: ...p Dialogue Box will appear 2 Click on the Edit button The Address Setting Dialogue Box will appear 3 Click on the Using Management Code checkbox to put a check in that box 4 If you will use the same department code a number of times type your department code into the Code field now The number of digits in the department code differs depending upon the region of purchase of this machine For a more ...

Page 214: ...g the standard color profile 1 Start up your Web browser 2 Type the scaner s IP Address or host name in the URL filed and press the ENTER key on the keyboard 3 The homepage for WebPage Functions will appear The files name for the color profile for this scanner will be shown on the right side of the color Profiles section under the main frame of that page 4 Be sure to use the file In the ColorProfi...

Page 215: ...anner one of the following causes is possible Check the situation at the scanner s operation panel and the try to reconnect The machine is currently in the middle of a copy operation or it is in a mode other than that for scanning The originals were set in the DF BEFORE connection was made to the scanner ...

Page 216: ... Gray 200dpi 300dpi 400dpi 600dpi A3 22MB 50MB 89MB 199MB A4 11MB 25MB 44MB 100MB 11 x 17 21MB 48MB 86MB 193MB 8 1 2 x 11 11MB 24MB 43MB 96MB Scanning can not be performed on Windows95 Select Black White 1bit 200dpi 300dpi 400dpi 600dpi A3 0 9MB 2 1MB 3 7MB 8 3MB A4 0 5MB 1 0MB 1 8MB 4 1MB 11 x 17 0 9MB 2 0MB 3 6MB 8 0MB 8 1 2 x 11 0 4MB 1 0MB 1 8MB 4 0MB ...

Page 217: ...k Setup Wizard and the basic procedure for using AdminManager are explained Quick Setup Wizard Enables quick set up of those settings required in the Scanner Interface Card Advanced Set up Installs AdminManager and enables more advanced settings Computer Environment Hardware IBM PC AT or compatible Interface 10BASE T or 100BASE TX OS Windows 95 OSR2 Windows 98 Second Edition Windows NT 4 0 Service...

Page 218: ...provides an explanation on connecting to the scanner Insert the CD ROM and select Quick Setup Wizard under the IB 2x Configuration menu A screen that will allow you to select the printer scanner will be displayed Any Scanner Interface Cards installed on the same network as your computer will be displayed ...

Page 219: ...e scanner s Ethernet address is listed on the label that is attached near the connector on the Scanner Interface Card If the scanner is not on the local segment of your network then you must also have a correctly configured the Default Gateway address and the network router s must be configured to forward IP broadcasts If the scanner cannot be found by Quick Setup e g IP broadcasts are not being f...

Page 220: ...all AdminManager Perform this procedure from the beginning even if you want to run AdminManager directly from the CD ROM without copying it onto your hard disk 1 Insert the Scanner Library CD ROM into the CD ROM drive of your computer The CD ROM should boot up and the Main Menu screen for the CD ROM appear automatically ...

Page 221: ... will appear 3 Click on Advanced Setup 4 Click on Install AdminManager in the next menu If you select Run AdminManager directly from the CD use can run AdminManager directly from the CD ROM 5 Follow the instructions in the installation wizard in order to continue the installation procedure ...

Page 222: ... the resulting pop up menus 3 Setting the IP Address The following procedure explains how to use AdminManager to set the IP address in the Scanner Interface Card Perform this procedure when you want to set a static IP address 1 Run AdminManager 2 Under Setup in the Menu Bar select Set Initial IP Address The IP Address Setup window will open ...

Page 223: ...on Follow the instructions on screen in order to reboot the Scanner Interface Card After rebooting the Scanner Interface Card should appear in the AdminManager display Next the Subnet Mask and Gateway address can be registered Registering the Subnet Mask and Gateway address 1 Click on the Scanner Interface Card in the AdminManager display to select it 2 Under Setup in the Menu Bar select Protocols...

Page 224: ...l be applicable when attempting to make settings from the Web browser as well 1 Click on the Scanner Interface Card in the AdminManager display to select it 2 Under Setup in the Menu Bar select Protocols The Protocol Setup window will open 3 Click on the General Tab 4 Type the password that you want to use in the appropriate field 5 Click on the OK button Follow the instructions on screen in order...

Page 225: ...tically In this case an icon that indicates the status of the DB Assistant will be displayed in the Windows Task Bar and the utility will remain in a waiting state for data to be sent from the scanner PDF Keyword Assist This option adds filed information as keywords to scanned image data files Since the file is then save in a pdf format these keywords can be verified by opening that file in Adobe ...

Page 226: ...Refer to page 3 133 2 Run the DB Assistant and register the appropriate information under the PDF Keyword Assist or Database Assist option as desired Refer to page 3 13 3 Use a Web browser or the operation panel on the scanner itself to register the IP address or the host name of the computer in which you installed the DB Assistant 4 Run the Scanner File Utility in the computer in which you want t...

Page 227: ...b browser or the scanner itself to register the IP address of the destination computer Use the Scanner File Utility to select the option to be used PDF Keyword Assist or Database Assist Save the image data and file information in the destination folder or PDF Keyword Assist option CSV and Database Assist option Select Database Connection select the desired file information and scan the original Im...

Page 228: ...ronment Hardware IBM PC AT or compatible Interface 10BASE T or 100BASE TX OS Windows 95 OSR2 Windows 98 Second Edition Windows NT 4 0 Service Pack 5 or later Windows 2000 Service Pack 2 or later Windows Me Windows Server 2003 or Windows XP ...

Page 229: ...tallation 1 Installing the DB Assistant 1 Click on Scanner Utilities in the Main Menu of the Scanner CD ROM The window shown below will appear In order to access the Main Menu refer to Using the Scanner Utilities on page 1 3 2 Click on DB Assistant ...

Page 230: ...s Database Assist Module Sample Select this setting if you want to use the Database Assist option which creates along with the scanned image file a csv file that contains the corre sponding file information Refer to Adding File Information to Scanned Image Data on page iv for more detailed information on adding file information Once installation is complete the DB Assistant will start up automatic...

Page 231: ...nning Double click on the utility s icon in the Task Bar The initial dialogue box for the DB Assistant will appear Click on Configuration and the setup dialogue box for the DB Assistant will appear When the DB Assistant is NOT running Click on Start in the Windows Task Bar and then select Program Scanner User Software DB Assistant in that order from the successive menus An icon that indicates that...

Page 232: ...ox Displays the host name or IP address of the currently connected scanner s under the Scanner name column and the time each connection was estab lished under Starting time 3 OK button Click on this button when you want to close the initial dialogue box 4 Configuration button Click on this button when you want to access the setup dialogue box 5 Close button Click on this button when you want to qu...

Page 233: ...ase Assist options click on the Configuration button in the initial dialogue box The setup dialogue box will appear Save button Click on this button when you want to save any new settings you have made If you close the window without first clicking on this button any new settings you have made will not be saved Save button ...

Page 234: ... s setup dialogue box and perform the following procedure To set up the Database Assist option which creates along with the scanned image file a csv file that contains the corresponding file information use this section as reference 1 Click on Edit in the menu bar of the setup dialogue box and select New Then select Destination PC in the resulting submenu The Edit Destination PC Name dialogue box ...

Page 235: ... be saved in the PC Address field and in the Save Number field the Save Number of the folder that was designated in the Scanner File Utility For more detailed information on the Save Number refer to 2 Designating a New Destination Folder for Receiving Scanned Data under Scanner File Utility on page 3 16 Registration is not possible unless the information in both steps 2 and 3 are entered 4 Once th...

Page 236: ...ich determines how scanning will be accomplished double click on that file or right click and select Set in the resulting menu The Default Setting window will appear Setup items un der the PDF Key word Assist option Displays the content of the setup item selected at left ...

Page 237: ...tion on page 1 8 It is possible to use the operation panel of the scanner later on in order to change the settings made here If you right click on the Default Setting file in the setup dialogue box a menu with the Set Register Default and Return to default commands will be displayed Set Displays the Default Setting window Register Default Saves the currently selected settings as the default settin...

Page 238: ...ictions Access according to sender name radio button Allows you to restrict access to these settings according to the user Only users selected from the Sender List registered in the scanner will be able to access the settings for this destination For more detailed information on making the corresponding access settings refer to Supplemental Making Settings related to the Access according to sender...

Page 239: ...rd and Creator items will appear If you register the content of the Keyword and Creator items as file information in scanned image files you can use the Containing text field in the PaperPort software that is bundled with this product in order to search for specific images 9 In order to edit the Keyword item double click on that item or right click and select Edit in the resulting menu The Keyword...

Page 240: ...ant to edit from that list and then click on the Edit button The selected keyword will be displayed in Keyword List field where it can now be edited Once you have edited that keyword as desired click on the OK button to return to the setup dialogue box A maximum of 100 keywords can be registered To change the order of the displayed keywords select click to highlight a keyword from the list and use...

Page 241: ... the PaperPort software that is bundled with this product in order to search for information registered in the Creator item perform the search with the Containing text field A maximum of 100 creators can be registered To change the order of the displayed creators select click to highlight a creator from the list and use the t and s buttons to move it up or down in the list The settings for using t...

Page 242: ...u want to give access privileges Click on the Apply button or press the Enter key on your keyboard to register the entered user name into the list below that field If you want to edit a user name select click to highlight the name that you want to edit from the list and click on the Edit button The selected user name will be displayed in Sender List field where it can now be edited Once you have e...

Page 243: ...lay a list of the senders who are currently registered in that scanner click on the Download list button Select the users from that list that you want to add to the access list click on the button and they will be copied to the List of senders to be added on the right side of the window To register any additional senders for access privileges click on the OK button to return to the Access Setting ...

Page 244: ... to highlight from that list the address of the scanner for which you want to check the registered senders and once the IP address or host name for that scanner appears in the Scanner Address field click on the OK button or press the Enter key on your keyboard The Current Sender List window will be displayed again and the address for the selected scanner will appear in the corresponding Scanner Ad...

Page 245: ...Page A 1 Error Codes Appendix A ...

Page 246: ... the image data itself The scanner attempted to transmit image data but was unable to access the corresponding information in the personal Address Book due to a connection problem An attempt to use the Send E mail function was made but the scanner was unable to find the SMTP server Check to make sure that the destination computer is operating properly Check to make sure that there are no problems ...

Page 247: ... permitted domain names and adjust the settings as necessary Check to make sure that the destination e mail was entered correctly Check to make sure that the destination e mail address was entered correctly Check with your network administrator to find out whether or not the SMTP server is working properly Consult with your network administrator to verify that the login Account Name and Password r...

Page 248: ... the data size went over the maximum limit Check the versions of the Scanner File Utility software Try to perform the operation again after the connection to the other scanner is completed Check the Scanner File Utility settings Perform any or all of the following procedures in order to lower the amount of data and then try the scanning and transmission operation again Lower the designated resolut...

Page 249: ...estinations Check to make sure that the Scanner File Utility in the destination computer is running properly Check to make sure that there is no software that utilizes the network besides Scanner File Utility running in the destination computer If the trouble is with the destination computer fix that problem Check to make sure that the personal Address Book is running propery Check to make sure th...

Page 250: ...Page B 1 Error messages Appendix B ...

Page 251: ...DESTINATION No WAS NOT REGISTERED ENTER AGAIN Check to make sure that the network cable is connected securely and properly If this message appears immediately after turning the scanner ON wait for awhile approx 2 minutes while the scanner warms up There is a problem at your computer Check to make sure that the Scanner File Utility is running and the computer is able to receive data Reduce the numb...

Page 252: ...ms up In any other case check to make sure that the SMTP server is running or consult with your network administrator If the Address Book software is not running on your computer start it up If it is already running make sure that your computer is connect properly to the network and the network cable is connected properly to the Scanner Interface Card Restart the scanner If you are using the Scan ...

Page 253: ...PRIVATE ADDR BOOK S VERSION IS DIFFERENT CONTACT ADM Check the status of the destination computer and then try the operation again Increase the available space on your computer s hard disk and then try the operation again The destination computer and another scanner are currently communicating Wait for a while and then try the operation again The designated Address Book and another scanner are cur...

Page 254: ...heck domain name and host name CHECK DOMAIN NAME AND HOST NAME The designated Address Book and the scanner are currently communicating Wait for awhile and then try the operation again The selected destination is not registered Register that destination or select another one Enter the correct password The scanner s domain name and host name have not been registered properly Check the correct domain...

Page 255: ...Page C 1 Specifications Appendix C ...

Page 256: ... 133 MHz or faster 500 MHz Celeron recommended RAM 128 MB or more recommended Available hard disk space 20 MB or more For color or gray scale scanning 200 MB or more 500 MB or more recommended CD ROM drive One Ethernet Port 100BASE TX and 10BASE T automatic switching Network Protocol TCP IP Transfer Protocol Proprietary system for sending image data and making settings in the utilities SMTP for th...

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