ICON SB-100 PRO 2.0 Product Manual Download

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15201 NW Greenbrier Pkwy., STE A1, Beaverton, OR 97006

(800) 847-2232

www.icontime.com

Icon Time Systems

Universal Time Clock

Product Manual

Software Version 2.0

SB-100 PRO 2.0

/ RTC-1000 2.0

Summary of Contents for SB-100 PRO 2.0

Page 1: ...15201 NW Greenbrier Pkwy STE A1 Beaverton OR 97006 800 847 2232 www icontime com Icon Time Systems Universal Time ClockTM Product Manual Software Version 2 0 SB 100 PRO 2 0 RTC 1000 2 0...

Page 2: ...g Your Pay Preferences 13 Setting Your Overtime Preferences 14 Setting Your Punch Preferences 14 Setting Your Device Preferences 16 Setting Your Alert Preferences 17 Alert Setup 18 Setting Your User F...

Page 3: ...8 Enhanced Overtime Preferences 39 Non worked Hours and Benefit Tracking and Accruals 39 Customizing Benefit Accrual Rules 39 Using Accrued Benefit Hours 41 Mobility Pack In Detail 42 SMTP Server Sett...

Page 4: ...ked Questions 55 Warranty Information 58 FCC Part 15 60 Copyright 2009 Icon Time Systems Inc All rights reserved Reproduction of this document in whole or in part is strictly prohibited This document...

Page 5: ...he Universal Time Clock product line is one of a kind available with features that cannot be found on any other time clock in the market We are certain that you will be pleased with your new time cloc...

Page 6: ...ubleshooting tips and how tos can be found in Chapter 8 Troubleshooting and Frequently Asked Questions In addition our technical support site lists more troubleshooting tips and how tos to assist you...

Page 7: ...d Help Place your cursor over the appropriate icon in the Navigation menu shown below to view menu options Moving your mouse cursor over each of the icons will display the individual drop down menu it...

Page 8: ...ports we will discuss generating and customizing reports RTC 1000 2 0 Only The RTC 1000 2 0 model includes an additional Create Report option The Create Report option gives more flexibility when runni...

Page 9: ...o access advanced employee time clock terminal options Up Down used to scroll through menu options Enter selects and saves menu options Clear returns user to the previous menu option Employee Function...

Page 10: ...he keypad depending on whether they are starting or ending their shift 4 Showing Total Hours after an employee signs OUT the total hours worked by the employee for the shift will display on the time c...

Page 11: ...er key on the time clock 3 A message stating Going To Break will be displayed on the time clock To clock IN to Break press the Enter key This will sign the employee OUT of the default Work department...

Page 12: ...or wave a badge and press the Break Department Transfer key The employee will be prompted to choose a department 2 Use the Up or Down keys to choose the desired department Press the Enter key to sign...

Page 13: ...d begins on the 1st and the 15th of every month Note Due to leap year rules a semi monthly pay period cannot be set to start after the 28th of the month 2 Select Your Last Pay Start click on the date...

Page 14: ...st work in one week before they receive overtime If your company does not pay weekly overtime enter 99 3 Set Consecutive Day Overtime Rules leave this option set to No unless your company pays overtim...

Page 15: ...from the tenth hour point and advances each six minutes To Illustrate Example An IN punch at 7 30am would calculate at 7 5am An OUT punch at 4 05pm would calculate as 4 0pm 2 Automatic Punches become...

Page 16: ...me clock terminal The default System Prompt on the time clock display is Enter ID Number Companies often use this feature for employees that speak languages other than English and to send global messa...

Page 17: ...Multi clock configuration is discussed in Chapter 7 Multi clock Configuration Note If you are not using multiple time clocks do not change these settings You have now set your Device Preferences Clic...

Page 18: ...a larger number in this field You have now set your Alert Preferences Click on Submit to save your settings For additional Alert configuration use your mouse cursor and click Settings and then Alert S...

Page 19: ...the User tab screen Employee adds the User Field to the Edit an Employee screen Department adds the User Field to the Edit a Department screen None does not add the User Field to any screen Repeat th...

Page 20: ...ep 3 of the Quick Start Guide use the ID number pad to assist you in matching employee names with their assigned ID number 1 First Name enter the employee s first name 2 Middle Initial enter the first...

Page 21: ...yee time clock The employee time clock records every punch as an IN punch Every other punch is considered an OUT punch by the program You cannot make any lunch override or hours adjustments to these t...

Page 22: ...yee is not marked as active in the Edit an Employee screen they will not show on the Roster Report Select Show All at the top of the report to view all employees active and inactive Time Remaining Bef...

Page 23: ...d discussed in Chapter 2 under Device Preferences a new window will pop up 2 Employee select the correct employee Note The employee will not appear in the list if they have been set to inactive in the...

Page 24: ...that happened with that punch 10 Click Submit to save your changes Editing a Punch Modifying or editing a punch on an Attendance or Timecard Report is simple 1 Click on the IN or OUT time you want to...

Page 25: ...we will go over in the next section Using the Timecard Report Select a Report Time Period to change the report timeframe click on the date link at the top of the Report screen Click on the predefined...

Page 26: ...punches or changes will be displayed Edit Employee Info click on the employee name in the Employee column of the report to edit an employee s details Refer to the Chapter 3 Setting Up Your Employees...

Page 27: ...ng or customizing this API Signature click on the Signature link at the top of the Timecard Report to display an employee signature line When you print out timecards this line will appear on the timec...

Page 28: ...utomatically assigned for you The file name includes the current date for easy reference For example a typical file name might be icon 2007 08 15 db If you prefer a different file name enter this name...

Page 29: ...cal data to your time clock Follow the instructions below to restore a backup of your time clock data WARNING Restoring a backup file will OVERWRITE the current data on the clock Create a CURRENT back...

Page 30: ...intosh computer to manage your time clock software you must update using the USB flash drive Go to Updating Your Time Clock Using a USB Flash Drive section in this chapter Follow the instructions belo...

Page 31: ...pdate the Parent Clock The Parent Clock automatically pushes the new update to the Child Clocks Refer to Chapter 7 Multi clock Configuration for more information on connecting multiple time clocks Res...

Page 32: ...om the software interface 1 Select Preferences from the Settings icon on the Navigation menu 2 Go to the Device tab and find the Supervisor Code field 3 Supervisor Code enter the Supervisor Code used...

Page 33: ...tware key provided by your reseller For instructions on entering your software key jump to the Installing Software Upgrades section of this chapter Advanced Pack Upgrade SB 100 PRO 2 0 Only The Advanc...

Page 34: ...ogy to encrypt your data for increased security when transferring data over the Internet Web Punch Time Clock The Web Punch Time Clock allows you to capture your employees punches anytime anywhere usi...

Page 35: ...ock Connect Chapter 7 Multi clock Configuration Employee Capacity Upgrades For instructions on setting up your employees refer to Chapter 3 Setting Up Your Employees Management Plus In Detail In this...

Page 36: ...ection is defined as no access 1 Once you have set the User permissions click Submit Repeat the previous steps for each of the Users you wish to add Note Once you press Submit the Username cannot be c...

Page 37: ...ach employee is automatically assigned to the first department in the list and must be assigned to at least one department Follow the instructions below to reassign a department s to an employee From...

Page 38: ...ndard upgrade Revision Zones are set as a company wide rule and allows for only one Revision Zone schedule If you pair this upgrade with the Management Plus Departments upgrade Revision Zones can be s...

Page 39: ...cutive Day OT Trigger setting Example If the Consecutive Day OT is set Yes and the Consecutive Day OT After is set to 7 days employees will receive Overtime 1 on the seventh consecutive day of work If...

Page 40: ...employees has used for that benefit since the Accrual Start Date This value is reset on the Accrual Reset Date 6 Last Calculation the date that the Benefit Accruals were last updated 7 Yearly Hours en...

Page 41: ...save your changes Benefit Accrual Reports The Accrual Summary Report and the Timecard Report are used to report accrual information Accrual Summary Report To generate the Accrual Summary Report go to...

Page 42: ...r after the server address Example smtp gmail com 587 will connect to smtp gmail com and use port 587 If a port number is not defined the default port number 25 will be used 2 Use SSL for SMTP check t...

Page 43: ...unt email address Email Domain Name optional customization Comcast Server Address smtp comcast net 465 Use SSL checked Use STARTTLS un checked Use Authentication checked Auth Username Comcast username...

Page 44: ...alert email to be resent 5 Recipient enter the email address that will receive the email alert Enter multiple addresses in the same field by placing a space between each recipient 6 Click Submit to s...

Page 45: ...o purchase more Web Punch Time Clock Employee List You can quickly view a list of the employees assigned to the Web Punch Time Clock by running the Roster Report Employees assigned to the Web Punch Ti...

Page 46: ...ployee can punch at any computer s with an IP Address that falls within the 30 45 range 3 Click the Submit button to save your changes 4 If an employee that is not authorized to punch IN OUT from the...

Page 47: ...ee clocks IN OUT using an iPhone additional punch information is available stating the employee s exact location at the time of the punch A punch that includes GPS location information is flagged with...

Page 48: ...ou find the option Assign Badges and press Enter 3 The time clock display will prompt you to choose an employee Use the Up or Down key to select the employee from the list and then press Enter 4 Wave...

Page 49: ...em for multi clock connectivity Getting Started Setting Up your Multi clock System You must first understand your connection type Choose one of the following two Multi clock network configurations and...

Page 50: ...roadcast and press Enter the Child Clock will scan the network for all Parent Clocks connected to the network 5 The display will show Finding Clocks Please Wait Once the Child Clock has located the Pa...

Page 51: ...set up your Parent Clock following the instructions in the Quick Start Guide that came with your time clock package You can find a copy of the Quick Start Guide on our website at the link below http w...

Page 52: ...as been established the symbol d will appear in the top right corner of the display This d indicates the Child Clock is connected to the Parent Clock but the Child Clock is disabled 8 To enable the Ch...

Page 53: ...the performance of your system To access these settings log into your time clock software interface using the Parent Clock s IP Address Go to Settings Preferences and then click on the Device tab Chil...

Page 54: ...allows you to set a time interval in seconds for attempting to sync the Child Clock with the Parent Clock in the event that the Child Clock or the Parent Clock loses connection with the network This...

Page 55: ...yee s but labor is displaying 0 00 on my reports What could be wrong A The labor rate will not automatically update if the punches are already on your reports To update labor totals click on each IN p...

Page 56: ...Set up your clock so that you can access it on your local internal network instructions for this are on the Quick Start Guide 2 Configure your router to use port forwarding on port 80 The internal or...

Page 57: ...0 3 Scroll through the options using the Up Down key until you find the option View IP Address press Enter 4 The current IP Address of the clock will appear Press the Enter key again 5 Enter the desir...

Page 58: ...will issue a Return Material Authorization Number RMA Products my be shipped to ICON TIME SYSTEMS adequately insured in their original packaging or equivalent with shipping charges prepaid Risk of los...

Page 59: ...that vary from state to state If a problem with your ICON TIME SYSTEMS unit develops during the warranty period contact ICON TIME SYSTEMS SERVICE DIVISION 15201 NW Greenbrier Parkway Suite A1 Beaverto...

Page 60: ...sion reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the r...

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