Fuji Xerox ApeosPort-3 C4400 User Manual Download Page 1

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ApeosPort-III C4400

DocuCentre-III C4400

User Guide

Summary of Contents for ApeosPort-3 C4400

Page 1: ...ApeosPort III C4400 DocuCentre III C4400 User Guide...

Page 2: ...rporation or Fuji Xerox Co Ltd All Xerox and Fuji Xerox product names are either registered trademarks or trademarks of Xerox Corporation or Fuji Xerox Co Ltd The data saved in the hard disk of the ma...

Page 3: ...requency Emissions Class B 23 Product Safety Certification UL CB 23 Environment 24 About License 25 RSA BSAFE 25 Heimdal 25 LZMA 25 JPEG Code 26 Libcurl 26 FreeBSD 26 OpenLDAP 27 DES 29 AES 29 TIFF li...

Page 4: ...riginal Type Selecting the Document Type 74 Image Options Adjusting Copy Density Sharpness Saturation of Images 75 Image Enhancement Erasing the Background Color of Documents Adjusting Contrast 76 Col...

Page 5: ...as One Job 115 Sample Job Checking the Finished Output of the Copy 119 Combine Original Sets Adding Originals 120 Delete Outside Delete Inside Deleting Outside or Inside of the Selected Area 121 Store...

Page 6: ...Documents With a Cover Page 162 Internet Fax Subject Specifying the Internet Fax Subject 164 Internet Fax Message Editing the Internet Fax Mail Contents 164 Recipient Print Sets Printing Multiple Set...

Page 7: ...Selecting the Document Type 207 File Format Selecting a File Format for Output Data 207 Scan to Mailbox 208 Color Scanning Selecting an Output Color 208 2 Sided Scanning Scanning Both Sides of a Docu...

Page 8: ...Document 231 Reduce Enlarge Specifying a Scanning Ratio 233 E mail Options Filing Options 234 Quality File Size Specifying an Image Compression Ratio When Scanning 234 Read Receipts Specifying Read R...

Page 9: ...for Stored Programs 267 Calling a Stored Program 268 Calling a Stored Program for Build Job 269 9 Web Applications 271 Web Applications 272 Accessing Web Applications 273 Accessing Using Buttons Regi...

Page 10: ...s Overview 306 Print 307 Print Features 307 Setup 308 Printing 309 E mail Printing 310 Setup 310 Sending E Mail 310 Sending Fax 312 Registering Destinations 312 Importing Scanned Data 314 Importing to...

Page 11: ...how to use this guide as well as safety notes and legal notice you need to read before using the machine z Preface 10 z Types of Manuals 11 z Using This Guide 12 z Safety Notes 15 z Regulation 23 z En...

Page 12: ...iguring your network environment refer to the Administrator Guide For information about optional accessories for the printer functionality also refer to the guide provided with each optional accessory...

Page 13: ...the network environment and how to solve problems that may occur with the machine Quick Reference Guide Introduces the basic operations of the machine as well as daily management and maintenance Manu...

Page 14: ...features and operations 5 Scan Describes the scan features and operations 6 Send from Mailbox Describes the mailbox features and how to work with mailboxes 7 Job Flow sheets Describes operations usin...

Page 15: ...ames of menus commands windows or dialog boxes displayed on the computer screen and their buttons and menu names button Indicates a hardware button on the computer key Indicates a key on the keyboard...

Page 16: ...s or paper is described in this guide as follows Long Edge Feed LEF Loading with one of the long edges of the document or paper Short Edge Feed SEF Loading with one of the short edges of the document...

Page 17: ...e information Used for item that if not followed strictly can lead death or severe or fatal injuries and the possibility to do it is comparatively high Used for items that if not followed strictly can...

Page 18: ...power cord with wet hands It may cause electric shock Do not place an object on the power cord Always keep the plug connection free of dust The dusty and damp environment may bring about minute electr...

Page 19: ...ric shock or a fire accident Never locate this product in the following places z Near radiators or any other heat sources z Near volatile flammable materials such as curtains z In the hot humid dusty...

Page 20: ...789 100 50 2217 With B Finisher optional and Side Tray optional Unit mm 2106 90 1738 50 400 425 813 100 50 2206 With C Finisher optional and Side Tray optional Unit mm 1851 1719 50 400 425 794 100 50...

Page 21: ...15 85 When the product is left in a chilly room and the room is rapidly warmed up by heater dew condensation may form inside the product and cause a partial deletion on printing Operational Safety The...

Page 22: ...cleaning materials may result in poor performance of the product Never use aerosol cleaners or it may catch fire and cause explosion If you need to pull out a tray to remove paper jam contact your lo...

Page 23: ...ton is kept retracted If the circuit does not work properly contact your local Fuji Xerox representative Do not attempt to remove a paper jammed deeply inside the product particularly a paper wrapped...

Page 24: ...ger needed contact your local Fuji Xerox representative for its disposal CAUTION RISK OF EXPLOSION IF BATTERY IS REPLACED BY AN INCORRECT TYPE DISPOSE OF USED BATTERIES ACCORDING TO THE INSTRUCTIONS K...

Page 25: ...erference will not occur in a particular installation If this product does cause harmful interference to radio or television reception which can be determined by turning this product off and on the us...

Page 26: ...the test was performed under the condition of monochrome copying using the toner type ApeosPort III C4400 DocuCentre III C4400 toner black that is recommended for this product z For environmental prot...

Page 27: ...e Institute nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission THIS SOFTWARE IS PROVIDED BY THE INSTITUTE...

Page 28: ...WHETHER IN AN ACTION OF CONTRACT TORT OR OTHERWISE ARISING FROM OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE Except as contained in this notice the name of a...

Page 29: ...AP Copyright 1998 2006 The OpenLDAP Foundation All rights reserved Redistribution and use in source and binary forms with or without modification are permitted only as authorized by the OpenLDAP Publi...

Page 30: ...and associated documentation Software with or without modification are permitted provided that the following conditions are met 1 Redistributions in source form must retain copyright statements and n...

Page 31: ...DES This product includes software developed by Eric Young eay mincom oz au AES Copyright c 2003 Dr Brian Gladman Worcester UK All rights reserved This product uses published AES software provided by...

Page 32: ...d conditions of this license The Japanese English dictionaries are provided to customers on an as is basis and Fuji Xerox and the original supplier make no representations of warranties of any kind z...

Page 33: ...tems that may be illegal to copy or print in your country z Currency z Banknotes and checks z Bank and government bonds and securities z Passports and identification cards z Copyright material or trad...

Page 34: ......

Page 35: ...machine s basic information such as the names of components how to switch on and off and how to use the touch screen z Machine Components 34 z Power On Off 41 z Circuit Breaker 43 z Energy Saver Mode...

Page 36: ...tray Printed or copied documents are delivered with the printed side facing down 5 Paper stopper Set upright for use when making copies or prints 6 Power switch Switches the power of the machine on o...

Page 37: ...f the machine to clear paper jams 4 Bottom left cover Open this cover to access the insides of the machine to clear paper jams 5 RESET button Automatically turns the power off when detecting current l...

Page 38: ...when replacing the drum cartridges 4 Drum cartridge A1 A2 A3 A4 Contains a photo conductor Drum cartridges are arranged in order A1 A2 A3 and A4 from the left as you face the main body 5 Waste toner b...

Page 39: ...document is loaded correctly 2 Lever Turn this lever to clear paper jams 3 Left cover Open this cover to access the insides of the machine to clear paper jams 4 Inner cover Open this cover to access...

Page 40: ...s interface to connect an external telephone receiver fitted with an extra G3 kit optional Do not connect to the TEL connector external telephones cannot be connected to the TEL connector 2 TEL Used t...

Page 41: ...p cover button Press this button to open the upper cover of the finisher when clearing paper jams 2 Finisher tray Stapled documents are delivered 3 Front cover Open this cover to clear staple jams or...

Page 42: ...ts 3 Exit cover Open this cover to access the insides of the machine to clear paper jams 4 Finisher tray Delivers stapled outputs 5 Staple cartridge Contains staples Draw out this cartridge when repla...

Page 43: ...er to Energy Saver Mode P 44 Important If the machine is powered off all the features of the machine will stop When using the machine throughout the day for jobs such as receiving fax do not power it...

Page 44: ...ns While data is being received While a job is being printed While a job is being copied While a job is being scanned When turning off the machine wait 5 seconds after outputs have been delivered 2 Pr...

Page 45: ...e tipped object to cancel the pressed in state of the RESET button Once a month check the breaker for correct operation Also make sure that it is earthed If not the breaker cannot detect current leaka...

Page 46: ...to the control panel and fuser unit is lowered to save power The touch screen goes out and the Energy Saver button on the control panel lights To use the machine press the Energy Saver button The Ene...

Page 47: ...ng describes how to exit the Energy Saver mode The Energy Saver mode is exited in the following instances z Pressing the Energy Saver button z Receiving data z Selecting Apply in CentreWare Internet S...

Page 48: ...e Review screen In this screen you can check a list of the status of copy and scan features whose settings have changed from the defaults You can also check the details of fax and e mail recipients 6...

Page 49: ...d features To the buttons you can assign Language or any features displayed on the All Services screen For how to assign features to the buttons refer to 1 Before Using the Machine Customizing the Con...

Page 50: ...ts with the One Touch Buttons No Component Function 1 Touch screen Displays messages required for operation and buttons for various features You can directly touch the touch screen to instruct operati...

Page 51: ...n the keypad to enter the number of copies passwords and other numerical values 10 Speed Dial button Press this button to specify a recipient with an address number when sending a fax or e mail 11 C C...

Page 52: ...om buttons on the control panel Custom 1 to Custom 3 By assigning frequently used features to the Custom buttons you can switch to the features without returning to the All Services screen Note By fac...

Page 53: ...merals letters and symbols Item Description Entering letters and numerals If you select Shift uppercase letters appear To return to the lowercase letters select Shift again Entering symbols Select Sym...

Page 54: ......

Page 55: ...cribes the basic copy procedures and the copy features provided by the machine z Copying Procedure 54 z Operations during Copying 60 z Copy 63 z Image Quality 74 z Layout Adjustment 79 z Output Format...

Page 56: ...ze documents input the size in the Original Size screen For information on entering document sizes refer to Original Size Specifying the Scan Size for the Document P 82 The standard document sizes tha...

Page 57: ...The document glass automatically detects standard size documents For non standard size documents input the size in the Original Size screen For information on entering document sizes refer to Original...

Page 58: ...select copy features under Copy on the All Services screen Note Features displayed may vary depending on the configuration of your machine When the Authentication or Account Administration feature is...

Page 59: ...tput Format P 92 Job Assembly P 115 Step 3 Entering a Quantity You can enter up to 999 for the number of copies 1 Enter the number of copies using the numeric keypad The number of copies entered appea...

Page 60: ...n while the current document is being scanned This allows you to scan the documents as a single set of data 1 Select Next Original while scanning is in progress Note When using the document feeder loa...

Page 61: ...1 Press the Job Status button 2 Confirm the job status From the pull down menu you can select and display the types of jobs All Jobs Printer Print from Mailbox Jobs Scan Fax Internet Fax Jobs Job Flow...

Page 62: ...ence section for each feature Stopping the Copy Job 60 Changing the Number of Copies 61 Interrupting the Copy Job 62 Stopping the Copy Job To cancel the copy job in progress follow the procedure below...

Page 63: ...1 Press the Job Status button 2 Select the job to cancel and then select Stop Changing the Number of Copies During scanning or copying the document you can change the number of copy sets 1 Press eithe...

Page 64: ...Interrupt button only after all the documents have been scanned The machine does not accept another job while it is scanning the documents or Next Original is being selected 1 Press the Interrupt butt...

Page 65: ...ing the Color for Copying 69 Original Type Selecting the Document Type 72 Copy Output Specifying Finishing Options 73 Multiple Up Copying Multiple Pages onto One Sheet 73 Lighten Darken Adjusting the...

Page 66: ...e copy ratio based on the document size and the paper size specified in Paper Supply and copies the document to fit into the paper Note If you select Auto select an option other than Auto Paper Select...

Page 67: ...copy ratio associated with each button For information on the settings refer to 5 Tools Copy Service Settings Reduce Enlarge Presets in the Administrator Guide Copy All Slightly reduces the specified...

Page 68: ...ted automatically within the range from 25 to 400 according to the values that you entered Important The Calculator screen allows you to specify ratios Original Size and Copy Size are the items into w...

Page 69: ...o 5th Buttons Allows you to directly select the desired tray You can change the paper tray associated with each button For information on the settings refer to 5 Tools Copy Service Settings Copy Defau...

Page 70: ...Tray Attributes in the Administrator Guide Tray 5 Screen If you want to use paper that cannot be loaded in Tray 1 2 3 or 4 use Tray 5 Bypass 1 Select a paper size and a paper type Note Select to retur...

Page 71: ...within the range from 140 to 432 mm for the X horizontal direction and from 140 to 297 mm for the Y vertical direction When the C Finisher or C Finisher with Booklet Maker is installed paper of which...

Page 72: ...the colors in the original document Dual Color Copies color documents using two colors You can select colors For details refer to 5 Tools Copy Service Settings Copy Defaults Dual Color Source Color a...

Page 73: ...efer to Output Color Color Screen P 72 Source Color Screen This screen allows you to select one or more colors from your document to define them as source colors 1 Select Dual Color 2 Select Source Co...

Page 74: ...n the Administrator Guide 1 Select Dual Color 2 Select Non target Area Color 3 Select a color Output Color Color Screen This screen allows you to specify the color to be used for single color copying...

Page 75: ...p of the Output Format screen Refer to Multiple Up Copying Multiple Pages onto One Sheet P 98 Lighten Darken Adjusting the Copy Density This feature allows you to select a copy density level from seve...

Page 76: ...on in the Administrator Guide Original Type Selecting the Document Type This feature allows you to select the type of documents such as text and photos By selecting a document type you can make copies...

Page 77: ...ce Settings Copy Control Original Type See Through Paper in the Administrator Guide Photo Select to make copies of photos Select the photo type from the same options as Photo Text Printed Original Pho...

Page 78: ...ts will be cleared 1 Select Image Enhancement 2 Set Image Enhancement and Contrast Adjust the contrast with and Background Suppression z No Suppression Scans document backgrounds with no filtering z A...

Page 79: ...2 Select an image quality Off Copies with the Image Enhancement Image Options Color Shift and Color Balance settings at their defaults Lively Reproduces fresher livelier images with increased color sa...

Page 80: ...one of output copies Selecting a button on the screen moves the Before slider to adjust the tone of the colors When the Before slider is moved to the left the Y yellow cell on the Before slider become...

Page 81: ...g the Orientation of Loaded Documents 89 2 Sided Copying Making 2 sided Copies 90 1 On the All Services screen select Copy 2 Select the Layout Adjustment tab and then select a feature on the Layout Ad...

Page 82: ...pies the bottom page only You can select this item when Top Page then Bottom is selected Binding Edge Erase Erases the shadow from the center section of the document You can set the binding erase widt...

Page 83: ...rom 0 to 50 mm in 1 mm increments Starting Ending Page Screen You can set the copy start page and end page 1 Set Starting Page and Ending Page Starting Page Select the copy start page from the followi...

Page 84: ...er Size Settings in the Administrator Guide Standard Size Select a document size from 17 options You can change the sizes displayed on the screen For information on the settings refer to 5 Tools Copy...

Page 85: ...scape or B5 portrait and B4 landscape If another combination of document sizes is used the documents can be fed at an angle and may not be copied properly Note The Original Orientation setting is base...

Page 86: ...shadows of the top bottom left and right edges of a document and also the shadow in the center of the document if it is a bound document You can specify values for Top Bottom Left Right and Center in...

Page 87: ...me value is set to the edge erase amount of Side 1 and Side 2 z Same as Side 1 The same value is set to the edge erase amount of Side 1 and Side 2 z Mirror Side 1 The edge erase amounts of Side 1 and...

Page 88: ...t Note If the Original Orientation differs from the actual document orientation then the machine may mistakenly detect the top of the document z Upright Images Select this item when placing the top ed...

Page 89: ...d bottom and left and right margins within the range from 0 to 50 mm in 1 mm increments Corner Shift Shifts document images so that they are placed at an edge or corner of paper You can select from 8...

Page 90: ...on Rotation Direction Screen P 88 Image Rotation Rotation Direction Screen You can set the reference position for rotation 1 Select any item Staple Position When the finisher is installed Staple Posit...

Page 91: ...Image Creates a negative image of the document Original Orientation Specifying the Orientation of Loaded Documents This feature allows you to specify the orientation of a document to have the machine...

Page 92: ...r Originals z Head to Head Select this item when the front and back faces of the document are in the same orientation z Head to Toe Select this item when the front and back faces of the document are i...

Page 93: ...may mistakenly detect the top of the document z Upright Images Select this item when placing the top edge of the document against the top side of the document glass or document feeder z Sideways Image...

Page 94: ...Sheet 111 2 Sided Copying Making 2 Sided Copies 112 Copy Output Specifying Finishing Options 112 ID Card Copying Copying Both Sides of an ID Card 113 1 On the All Services screen select Copy 2 Select...

Page 95: ...for some models An optional package is necessary For more information contact our Customer Support Center Covers You can attach covers to a booklet z No Covers No cover is added z Blank Covers A blan...

Page 96: ...ion and size of paper loaded in the trays must be the same When Bypass is selected the Tray 5 screen appears For more information refer to Tray 5 Screen P 68 Booklet Creation Binding Shift Screen You...

Page 97: ...er of pages scanned by the machine exceeds the maximum limit the machine will not print the scan data In that case follow the message displayed on the screen to cancel the job The maximum number of pa...

Page 98: ...over Side 1 Only The first page of the document is copied on the front side of the back cover z 1 Sided Cover Side 2 Only The first page of the document is copied on the back side of the back cover z...

Page 99: ...hen loading A4 size transparencies on Tray 5 bypass we recommend loading them vertically Transparency sheets must be loaded in a tray in the same orientation as the paper to be used for handouts and s...

Page 100: ...o is set for Paper Supply a tray specified in Auto Paper Off is automatically selected Change the setting as necessary For information refer to 5 Tools Copy Service Settings Copy Control Auto Paper Of...

Page 101: ...Note This feature is not supported by the document feeder 1 Select Poster 2 Select any item No Posters No enlarged copies are made Output Size You can select paper sizes Enlargement Refer to When Enla...

Page 102: ...on Auto Paper Off refer to 5 Tools Copy Service Settings Copy Control in the Administrator Guide 1 Select Repeat Image 2 Select any item Off Disables this feature Auto Repeat Automatically determines...

Page 103: ...Number together make sure that their print positions do not overlap When the Multiple Up feature is used an annotation is added to each copy page When the Repeat Image or Booklet Creation feature is...

Page 104: ...een For side 1 of copy sheets you can select a comment position from nine options For side 2 of copy sheets you can select Same as Side 1 or Mirror Side 1 Format Style Displays the Comment Format Styl...

Page 105: ...rs Screen This screen allows you to select a page number style 1 Select any item Off No page number is added Page Numbers Adds page numbers to copies Style z 1 2 3 Adds page numbers only z 1 2 3 Adds...

Page 106: ...position from six options You can also select a comment position on Side 2 from Same as Side 1 and Opposite to Side 1 Font Size Displays the Page Numbers Font Size screen You can select a page number...

Page 107: ...specify the number of digits to be used for page numbers 1 Select any item Off Adds no prefix text or page number Bates Stamp Adds prefix text and page numbers to copies Stored Prefixes Allows you to...

Page 108: ...ge number in the range of 1 to 999 The start page is fixed to 1 Note Use and or the numeric keypad and enter the end page number Starting Ending Page Numbers Allows you to specify the start and end pa...

Page 109: ...r some models An optional package is necessary For more information contact our Customer Support Center 1 Select Watermark 2 Select any item Control Number z Off No control number is printed z On A co...

Page 110: ...er Stored Watermarks Screen Select the text to print on the copy 1 Select On 2 Select any text Off No text is printed On Text is printed You can select the text used for watermark You can specify text...

Page 111: ...e may not function depending on the document or setting conditions For more information contact our Customer Support Center Note that we assume no responsibility for a damage caused by using or being...

Page 112: ...feature the specified text is embedded in the entire sheet When making a copy of a document that has been copied with this hidden text feature the embedded text on the output appears in white regardl...

Page 113: ...tion is only Select the tray whose orientation is set to 1 Select Folding 2 Select any item No Folding Does not fold the copies Single Fold Folds copies in half Preset Repeat Image Making Multiple Cop...

Page 114: ...ts sorted into sets that are arranged in page order Uncollated The machine outputs the specified number of copies and sorts sheets by page Uncollated with Separators The machine outputs copies with in...

Page 115: ...ge of the document against the left side of the document glass or document feeder When you place a document in the head to left orientation be sure to select Sideways Images Output Destination Offset...

Page 116: ...3 Copy 114 Copy 3 On Enables ID card copying...

Page 117: ...y screen Build Job Processing Documents Scanned with Different Settings as One Job This feature allows you to apply different copy settings to each document page or each document stack and then output...

Page 118: ...Job screen The following describes the screen that appears while the Build Job is being executed Change Settings Displays the Copy screen allowing you to change the settings After changing the settin...

Page 119: ...and select Start the next documents are scanned Note The same operation is performed if you press the Start button on the control panel Sample Job When making multiple sets of copies you can print a s...

Page 120: ...e Up the number of pages 2 pages 4 pages 8 pages that you selected to copy onto one side of a single sheet starting from the first page of the loaded documents are copied onto each side of a separator...

Page 121: ...specified under Auto Job Release For details on Auto Job Release refer to 5 Tools Common Service Settings Machine Clock Timers Auto Job Release in the Administrator Guide 1 Select Sample Job 2 Select...

Page 122: ...ed select Last Original Note After the first original set is copied the screen will automatically return to the previous display if the machine is left unused for the period specified under Auto Clear...

Page 123: ...to copy This button is activated when the Combine Original Sets feature is used Start Load the next document and select Start to start scanning Note The same operation is performed if you press the S...

Page 124: ...edge of the document against the left side of the document glass or document feeder Delete Outside Delete Inside Area 1 Area 2 or Area 3 Screen Set the area to be deleted The area is defined by the re...

Page 125: ...ars all the values set for Area 1 Area 2 or Area 3 Stored Programming Calling a Stored Program for Build Job This feature allows you to call a stored program for build job For information on this feat...

Page 126: ......

Page 127: ...ut Server Fax 141 z Fax Internet Fax 143 z Layout Adjustment 153 z Fax Internet Fax Options 157 z More Options 173 z Broadcast 178 z Receiving Faxes 187 z Facsimile Information Services 189 Note The f...

Page 128: ...Note The standard document sizes that can be detected automatically depend on the Paper Size Settings in the System Administration mode For information on the paper size settings refer to 5 Tools Com...

Page 129: ...tects standard size documents Note The standard document sizes that can be detected automatically depend on the Paper Size Settings in the System Administration mode For information on the paper size...

Page 130: ...stem administrator for the user ID and passcode 1 Press the All Services button 2 Select Fax Internet Fax 3 If the previous settings still remain press the Clear All button 4 Select each tab and confi...

Page 131: ...n prior to the specified time When using a redial resend or delayed start send transmission job or authentication feature to send to the same address from different users then Batch Send is not possib...

Page 132: ...reen to re enter the recipient may be displayed after pressing the Start button In this case re enter the recipient If a problem occurs an error message appears in the touch screen Solve the problem i...

Page 133: ...ob status From the pull down menu you can select and display the types of jobs All Jobs Printer Print from Mailbox Jobs Scan Fax Internet Fax Jobs Job Flow Auto File Transfer Jobs Note Select to retur...

Page 134: ...ng shows the reference section for each feature Stopping the Fax Job 132 Changing the Scan Settings 133 Stopping the Fax Job To cancel scanning a fax document follow the procedure below 1 Press either...

Page 135: ...cel Changing the Scan Settings You can change the scan settings while scanning the document 1 Select Next Original 2 Set Resolution Original Size and Lighten Darken For each setting refer to Resolutio...

Page 136: ...more information refer to Sending Internet Fax P 136 For profiles refer to Internet Fax Profile Specifying Internet Fax Profiles P 170 If a document is sent to a computer using the Internet Fax featur...

Page 137: ...The Internet Fax transmission to the recipient may not complete if there is a problem on the Internet In such case the machine will not be notified of such transmission error After sending an importa...

Page 138: ...FF format and then sends them as e mail attachments 1 Select Internet Fax 2 Select New Recipients 3 Specify a recipient by entering up to 128 characters with the keyboard displayed in the touch screen...

Page 139: ...trator Guide For the job flow sheets refer to 5 Tools Setup Create Job Flow Sheet in the Administrator Guide Note If domains for receiving e mail are restricted by CentreWare Internet Services you wil...

Page 140: ...work Setup Outgoing Incoming E mail Settings Domain Filtering in the Administrator Guide Useful Features Using an E mail Address to Send Internet Fax to a Mailbox By specifying the e mail address of a...

Page 141: ...od on the fax gateway is set to SMTP Note The e mail received by the fax gateway is deleted even if the fax was not correctly sent The setting configured in Communication Mode of the Fax Internet Fax...

Page 142: ...The following operations are required for using the forwarding feature of Internet Fax z On the machine sending a fax Sending faxes to the mailbox using the fax signal method proprietary communicatio...

Page 143: ...ide and the manual on the Driver CD Kit CD ROM Important While the Server Fax feature is enabled the Fax feature is detected as not installed even if a Fax Kit is installed on the machine During that...

Page 144: ...s of the Server Fax feature use the values specified under Tools System Settings Scan Mode Settings Scan Defaults z Background Suppression z Lighten Darken z Sharpness Features Available for Sending S...

Page 145: ...ination using the Redial Feature 148 Entering Specific Symbols 148 Removing Confirming a Recipient 149 Lighten Darken Adjusting Fax Density 149 2 Sided Scanning Transmitting 2 sided Originals 150 Orig...

Page 146: ...of recipients that you can specify at one time is 50 The one touch buttons correspond to address numbers 001 070 When using Broadcast Send Cover Page and Remote Mailbox are invalid even if they are s...

Page 147: ...ers of recipients using List All Public Entries Retrieve Fax Entries Using List All Group Entries and Search Network You can set the starting numbers of address numbers in the System Administration mo...

Page 148: ...pecify 10 numbers from 100 to 109 z Specify all the address numbers Enter to specify all the address numbers When you specify address numbers confirm that the corresponding fax numbers registered in t...

Page 149: ...nd above Specifying a Destination using the Keyboard Screen You can specify recipients using the keyboard screen When the Additional G3 Port Kit optional is installed you can set the line port and sen...

Page 150: ...e touch screen Feature Button Function Input method Enter pause or Pause One pause is 3 seconds You can enter pauses of 6 seconds 9 seconds etc by additional button presses Press the Pause button Exam...

Page 151: ...be removed or confirmed from Address Recipient 2 Select any item from the pop up menu Remove Removes the recipient Edit The Details screen is displayed You can confirm recipients or address numbers Cl...

Page 152: ...the document Head to Toe More The 2 Sided Originals screen is displayed 2 Sided Scanning Screen P 150 2 Sided Scanning Screen 1 Select whether the document is one sided or two sided If 2 Sided is sel...

Page 153: ...t and photos The machine automatically distinguishes the text and photo areas and sets the appropriate image quality for each area of the document Photo Select this item when transmitting documents th...

Page 154: ...4 mm Fine 200dpi Select this item when transmitting documents with small text or detailed images Approx 200 x 200 pels 25 4 mm Superfine 400dpi Select this item when transmitting documents with fine i...

Page 155: ...e Fax Internet Fax tab For information on Fax Internet Fax refer to 2 Sided Scanning Transmitting 2 sided Originals P 150 Original Size Specifying the Scan Size for the Original This feature allows yo...

Page 156: ...documents in portrait orientation When loading B5 documents together with A3 documents loaded in landscape orientation or A4 documents loaded in portrait orientation load B5 the documents in portrait...

Page 157: ...ns the left page and then the right page of facing pages Right Page then Left Scans the right page and then the left page of facing pages Top Page then Bottom Scans the top page and then the bottom pa...

Page 158: ...0 Scans at the same size as the original Auto If the scan width of the document is greater than the maximum image size the scanned image is rotated or reduced to fit the maximum size When speed dialin...

Page 159: ...for the Server Fax feature Acknowledgement Report Confirming Transmission Results You can check fax and Internet Fax transmission results To receive fax transmission results set Confirmation Options t...

Page 160: ...unsuccessfully Transmission Report Job Undelivered will be printed This section describes how to use the MDN feature The procedure is the same for the DSN feature 1 Select Acknowledgement Report 2 Se...

Page 161: ...remote machine the machine automatically switches modes in the following order G3 Unique ECM J G3 Unique J ITU T G3 ECM J ITU T G3 Forced 4800 bps Select this mode when transmitting over noisy or poor...

Page 162: ...e Note This feature is unavailable for Internet Fax and Server Fax Priority Send can be set in combination with Delay Start If both features are set Priority Send is performed at the set time 1 Select...

Page 163: ...rt button after the specified time the stored document will be sent at the specified time on the following day Transmission Header Text Adding Sender Name and Phone Number to Faxes The Transmission He...

Page 164: ...able for the Server Fax feature When Transmission Header Text is set the sender information is not printed on the cover note You cannot use the Cover Note feature for Broadcast transmission using the...

Page 165: ...t Screen Select a comment to be added to the sender field 1 Select any item None No comment is added to the sender field Comment A comment is added to the sender field Select a comment from the regist...

Page 166: ...or some models An optional package is necessary For more information contact our Customer Support Center 1 Select Internet Fax Subject 2 Select Keyboard 3 Enter a subject using the keyboard displayed...

Page 167: ...ent Screen Select a comment to be added 1 Select any item Select Comment The registered comments are displayed For information on how to register comments refer to 5 Tools Setup Add Fax Comment in the...

Page 168: ...to send a document directly to a mailbox on the destination machine The document can be printed on the destination machine To use this feature you need the mailbox number and passcode of the destinat...

Page 169: ...3 digit mailbox number using the numeric keypad Mailbox Passcode Enter the 4 digit passcode of the remote mailbox using the numeric keypad If a passcode has not been set leave this box blank Private P...

Page 170: ...is the transmission procedure set by the Communications and Information Network Association of Japan and is the T 30 communication protocol method for using sub addresses that was standardized by the...

Page 171: ...box Password if necessary The password of the target mailbox Note Mailbox reception using the DTMF method is possible but the only signals that can be received are numerals and It may be possible to a...

Page 172: ...ile Specifying Internet Fax Profiles A profile is specified to restrict attribute information such as image resolution and paper size for transmissions between Internet Fax compatible machines Note Th...

Page 173: ...ored Document Size A4 B4 A3 z Resolution Standard Fine Superfine 400 dpi Superfine 600 dpi Note When a fax is sent to a machine that does not support TIFF F the recipient machine will not be able to d...

Page 174: ...the proper sender To use this feature the machine s mail address must be linked to a certificate Note This feature is supported only by the ApeosPort series For information on how to link a certificat...

Page 175: ...for Facsimile Information Services For information on Facsimile Information Services refer to Receiving Faxes P 187 Note Depending on the remote machine the Polling feature may be unavailable This fea...

Page 176: ...Auto Send or Manual Send and then select Save 3 Select the More Options screen to display the More Options screen 4 Select Remote Polling 5 Select Poll a Remote Device 6 Select Save Off Disables the...

Page 177: ...r Polling on the More Options screen 2 Select any item Off Disables this feature Store for Free Polling Stores the document into the public mailbox on the machine The document in the public mailbox ca...

Page 178: ...rior to Transmission Use this feature when using Manual Send Manual Send is the transmission method that allows you to send a fax after you make a phone call to a destination machine and then check th...

Page 179: ...rvices Alphanumeric character buttons Displays alphanumeric characters Use alphanumeric characters to specify a destination Note Touch tone dialing may not be available depending on the services provi...

Page 180: ...time is as follows Using address numbers 999 locations and using the numeric keypad in combination with address numbers 1198 locations One touch buttons are associated with address numbers 001 to 070...

Page 181: ...the address number of the initiating station which is already registered at a relay station as a relay station ID for the Relay Broadcast operation z Register the address numbers or group dial number...

Page 182: ...y default no password is set For setting a password contact our Customer Support Center If a password has not been set you do not need to enter one z Relay station ID The last two digits of the initia...

Page 183: ...en using a machine of a different model as a relay station confirm the F Code sub address and password of the target recipient machine When using the machine as a relay station the F Code that is tran...

Page 184: ...re combines two or more Relay Broadcast operations and use Broadcast Send This feature is more economical than Relay Broadcast in transmitting documents to multiple remote machines Note Multiple Relay...

Page 185: ...As the relay station ID assign the last two digits of the address number for the primary relay station that is registered to the secondary relay station z As the broadcast recipients assign the addre...

Page 186: ...tation z Address Number The address number for the secondary relay station registered at the primary relay station The above dialing format can be registered in an address number to send using the add...

Page 187: ...gits 2 When the relay station IDs and address numbers are three digits Where Contents Primary Relay Station Assign the initiating station either to an address number from 001 to 500 when the specifica...

Page 188: ...tation registered at the primary relay station When the primary relay station ID is set the initiating station is notified of the results of the Remote Relay Broadcast When the relay station ID is 00...

Page 189: ...ng between Auto Receive and Manual Receive 1 Press the Machine Status button 2 Select Fax Receiving Mode on the Machine Information screen 3 Select Manual Receive or Auto Receive Manual Receive Recept...

Page 190: ...the receiver put it back in the cradle when the Online indicator on the control panel lights up Important Make sure that the receiver is placed properly in the cradle Otherwise the line will remain bu...

Page 191: ...e keyboard displayed on the screen Pressing More Characters on the screen displays symbols Note When the line type is set to a pulse line Tone does not appear If you want to send tones or to use the t...

Page 192: ...of the facsimile information service z The call destination can be specified using the numeric keypad address numbers or one touch buttons The address book cannot be used z The call destination can al...

Page 193: ...contact our Customer Support Center To use the scan features network settings are required For information on the network settings refer to 9 Scanner Environment Settings in the Administrator Guide z...

Page 194: ...the size in the Original Size screen For information about document sizes that can be detected automatically or how to enter variable sizes refer to Original Size Specifying a Scan Size P 230 The sta...

Page 195: ...er The document glass automatically detects standard size documents For non standard size documents input the size in the Original Size screen For information about document sizes that can be detected...

Page 196: ...etwork settings refer to 9 Scanner Environment Settings in the Administrator Guide E mail Scans a document and sends the scanned data as an e mail attachment after converting the data to TIFF JPEG PDF...

Page 197: ...ions P 234 Step 3 Starting the Scan Job The following describes how to start a scan job 1 Press the Start button Important If the document has been set in the document feeder do not hold down the docu...

Page 198: ...uments are being scanned select Next Original Note When using the document feeder load the next document after the machine has finished scanning the first document When the screen shown above is displ...

Page 199: ...nned Data When you used the Scan to Mailbox feature the document stored in a mailbox of the machine can be imported into your computer using the following Import using an application Use a network sca...

Page 200: ...e following shows the reference for each operation Stopping the Scan Job 198 Changing Scan Settings 199 Stopping the Scan Job To cancel scanning a document follow the procedure below 1 Press either St...

Page 201: ...also be deleted Changing Scan Settings You can change scan settings while scanning the document 1 Select Next Original 2 Select Change Settings 3 Set Color Scanning Original Type Image Options Resolut...

Page 202: ...5 Scan 200 Scan 5 2 Sided Scanning Scanning Both Sides of a Document P 228 Original Size Specifying a Scan Size P 230 4 Press the Start button...

Page 203: ...recipients using the Address Book or the keyboard Important You can only specify recipients registered for e mail Recipients cannot be specified with address numbers using the numeric keypad one touch...

Page 204: ...c Searches recipients in the local address list Refer to When Search Public or Search Network is Selected P 203 Search Network Searches recipients in the remote address list Note This feature is suppo...

Page 205: ...ing Keyword displays the screen for entering the keyword Up to 32 characters are allowed Example John Smith E mail Address Searches with an e mail address as a keyword Selecting Keyword displays the s...

Page 206: ...pient on the E mail screen 2 Use the keyboard shown on the screen to enter an e mail address of up to 128 characters To CC BCC Switches the recipient type To CC BCC using the drop down menu Add Allows...

Page 207: ...m the Recipient s list select the recipient to be deleted confirmed or edited 2 Select any item from the pop up menu Remove Removes the selected recipient Edit Displays the Change Recipient Settings s...

Page 208: ...ddress You can specify only one address as a sender s address Note When using the Authentication feature the e mail address registered in user information is automatically set as a sender s address Fo...

Page 209: ...Scanning Selecting an Output Color You can set the output color to scan a document For information about the feature refer to Color Scanning Selecting an Output Color P 215 2 Sided Scanning Scanning...

Page 210: ...ove to the next screen Go to Use the numeric keypad to enter a 3 digit mailbox number The mailbox then appears at the top of the list Document List Select a mailbox and then select this button to disp...

Page 211: ...Access Remote feature is available the scanned document can be transferred to a different destination based on an authenticated user Important When using the Scan to Home feature in computer environme...

Page 212: ...ing style both sides are scanned in the same orientation For information about the feature refer to 2 Sided Scanning Scanning Both Sides of a Document P 216 Original Type Selecting the Document Type Y...

Page 213: ...reated on the computer for saving scanned data If the FTP protocol is used the FTP service must be set For information on the computer settings refer to the documentation supplied with your operating...

Page 214: ...destination in which data is to be stored 3 Select Add Important You can only use destinations configured for SMB or FTP You cannot use destinations for faxes e mails or Internet Faxes Note Select to...

Page 215: ...yhost host name example com domain name Shared Name Displayed when SMB is selected for Transfer Protocol Enter a shared name Up to 64 characters are allowed Save In z Displayed when FTP or SMB is sele...

Page 216: ...g an Output Color P 215 2 Sided Scanning Scanning Both Sides of a Document You can automatically scan both sides of a 2 sided document By setting the binding style both sides are scanned in the same o...

Page 217: ...a document Note Black White cannot be selected when Searchable Text on the File Format screen is set to Searchable and MRC High Compression is set to On Black White can only be selected when Searchab...

Page 218: ...des of paper By setting the binding style both sides are scanned in the same orientation 1 Select any item 1 Sided Select this to scan only one side of the document 2 Sided Head to Head Select this wh...

Page 219: ...tation differs from the actual document orientation then the machine may mistakenly detect the top of the document z Upright Images Select this item when placing the top edge of the document against t...

Page 220: ...DF Saves scanned data in PDF format Note The version of the output PDF files is Adobe Acrobat 4 0 PDF 1 3 DocuWorks Saves scanned data in DocuWorks format Note To browse or print DocuWorks files on a...

Page 221: ...thumbnail is a reduced small file image that helps you check the file contents Important Creating thumbnail images increases the size of the output data Check the data size before you send it by e mai...

Page 222: ...ature is added z Visible Signature Adds a visible signature using the certificate of the machine z Invisible Signature Adds an invisible digital signature using the certificate of the machine z Signat...

Page 223: ...ed and no access privilege is configured Password Encrypts the file using a password Encryption Algorithm Set the encryption method z 128 bit RC4 Encrypts by the 128 bit RC4 method Files encrypted by...

Page 224: ...or performing unauthorized operations You can enter a password up to 32 characters Printing The Authorization Printing screen appears Configure whether to allow printing the file If allowed select th...

Page 225: ...n be opened with DocuWorks Ver 5 0 or later Select Certificate to set a certificate Important If you encrypt a file using a certificate without Basic Constraints DocuWorks Ver 5 0 1 and Ver 6 0 1 cann...

Page 226: ...dress list For information on Local Search refer to List all public entries P 202 Search Public Searches recipients in the local address list For information on Local Search refer to Search Public P 2...

Page 227: ...d Settings tab and select a feature on the Advanced Settings screen Note Color Space is not available for some models An optional package is necessary For more information contact our Customer Support...

Page 228: ...per and selecting a lower cell makes softer Image Enhancement Erasing the Background Color of Documents Adjusting Contrast This feature allows you to suppress the background color of a document such a...

Page 229: ...tographs 1 Select Shadow Suppression 2 Select Auto Suppression Color Space Specifying Color Space This feature allows you to set the color space Note Color Space is available when Color Scanning is se...

Page 230: ...ing or Scan to PC 2 Select the Layout Adjustment tab and then select a feature on the Layout Adjustment screen Resolution Specifying a Scanning Resolution This feature allows you to set the resolution...

Page 231: ...ge and then the left page of facing pages Top Page then Bottom Scans the top page and then the bottom page of facing pages Both Pages Scans both pages in page order Left Page Only Scans the left page...

Page 232: ...nal document size You can specify a value in the range of 15 to 432 mm for the scan length X and a value in the range of 15 to 297 mm for the scan width Y in 1 mm increments The scales attached on the...

Page 233: ...ocuments of different sizes the machine automatically detects the size of each document Original Orientation In order to identify the top of the document the orientation of the document must be config...

Page 234: ...rientation of the loaded document You can set the edge erase width within the range from 0 to 50 mm in 1 mm increments z Center Erases the shadow in the center of facing pages of a bound document You...

Page 235: ...ue touch the entry box and then use the numeric keypad or the and buttons You can change settings to display scanning ratios other than 100 For information on how to set refer to 5 Tools Scan Service...

Page 236: ...l Services screen select E mail Scan to Mailbox Network Scanning or Scan to PC 2 Select the E mail Options Filing Options tab and then select a feature on the E mail Options Filing Options screen Note...

Page 237: ...ceipts 2 Select On Off Select this item when you do not request read receipts On Select this when you request read receipts Split Send Sending in Sections When you use the E mail feature and the size...

Page 238: ...characters using the displayed keyboard For information on how to enter characters refer to Entering Text P 51 Note When each page is saved as one file the page number is added to the end of each file...

Page 239: ...erwrite Existing File The existing file is replaced with the new one Document Name Specifying a Name for the File to be Saved When using the Scan to Mailbox feature you can specify a name for the docu...

Page 240: ...th a digital signature Login Name Use this feature to enter the login name for a destination server Note This feature is displayed only when Network Scanning is selected on the All Services screen 1 S...

Page 241: ...mailbox operation and mailbox features z Mailbox Operating Procedure 240 z Selecting a Mailbox 242 z Checking Operating Documents in a Mailbox 243 z Checking Document Details 245 z Printing Documents...

Page 242: ...open the Send from Mailbox screen Note Features displayed depend on the machine configuration 1 Press the All Services button 2 Select Send from Mailbox Step 2 Selecting a Mailbox Selectable mailboxes...

Page 243: ...ation on the Document List screen refer to Checking Operating Documents in a Mailbox P 243 Step 4 Operating Mailbox Documents The following shows the reference sections for operations available on the...

Page 244: ...hentication for Job Flow Sheets and Mailboxes in the Administrator Guide 1 Select a mailbox on the Send from Mailbox screen Note Select to return to the previous screen and select to move to the next...

Page 245: ...order 3 Select any item Refresh Displays the refreshed information List Lists the documents stored in the mailbox with their stored dates and pages Thumbnail Displays the images and names of the docu...

Page 246: ...package to use this feature For more information contact our Customer Support Center Job Flow Settings Displays the Job Flow Settings screen This screen allows you to create link and execute job flow...

Page 247: ...r more information contact our Customer Support Center 1 Select a document on the Mailbox Document List screen 2 Click Document Details 3 Select any item View Size Select whether to display the whole...

Page 248: ...print driver except the Multiple Up Skip Blank Page and print position settings Print Configure the Print settings Paper Supply Allows you to select paper 2 Sided Printing Allows you to set 2 sided p...

Page 249: ...he scanned and print documents Paper Supply Allows you to select paper 2 Sided Printing Allows you to set 2 sided printing Output Allows you to set stapling and punching and a tray where the output is...

Page 250: ...document and the Original Orientation setting of Edge Erase or the 2 Sided Scanning setting of Layout Adjustment tab are the same Original Stapling Position Punching Position Original Original Orient...

Page 251: ...not displayed on the Job Flow Sheets screen When using the Authentication feature job flows whose owners are authenticated are displayed on the Job Flow Sheets screen For information on job flows for...

Page 252: ...t be able to open the file if Output Format of Job Flow is set to JPEG 1 On the Document List screen select documents 2 Select Job Flow Settings 3 Select any item Auto Start This sets auto start of th...

Page 253: ...st in ascending or descending order by touching either Name or Updated At the left of the name an icon showing the target of the job flow is displayed Mailbox Document 2 Select any item Refresh Refres...

Page 254: ...lect Save Note The job flows that can be displayed on Send from Mailbox are those whose Target is Mailbox and those stored on the machine Owner Allows you to select an owner Target Allows you to selec...

Page 255: ...enter characters refer to Entering Text P 51 Select Keyword Displays the Select Keyword screen Select a keyword to search for job flows Job flows that fully match the entry are searched The machine se...

Page 256: ......

Page 257: ...nd registered in the machine Job Flow Sheets is a feature that allows you to register transfer settings of scan data such as a transfer method and destination to simplify data transfer tasks Note This...

Page 258: ...how to select a job flow sheet and execute the job flow Refer to the following sections for detailed steps To create and register a job flow sheet use a personal computer Step 1 Opening the Job Flow S...

Page 259: ...nge Settings For information on checking changing job flow settings refer to Selecting Changing a Job Flow Sheet P 258 Step 4 Starting the Job Flow Sheet 1 Load the originals Note A job flow sheet wit...

Page 260: ...job flow sheets may vary depending on the user authentication feature For more information refer to 13 Authentication and Account Administration Authentication for Job Flow Sheets and Mailboxes Overv...

Page 261: ...g screen allowing you to filter the job flow sheets displayed For more information refer to Sheet Filtering Screen P 260 Change Settings Screen 1 Select a group to be changed from Group of Items 2 Sel...

Page 262: ...ion feature For more information refer to 13 Authentication and Account Administration Authentication for Job Flow Sheets and Mailboxes Overview Job Flow Sheet Types and Overview in the Administrator...

Page 263: ...This chapter describes the Stored Programming feature that enables you to store customized job settings z Stored Programming Overview 262 z Registering Deleting Renaming Stored Programs 263 z Calling...

Page 264: ...gs configured on multiple screens For example this feature is available when you want to record a procedure starting from pressing the Machine Status button to displaying the Report Job screen to prin...

Page 265: ...f any of the following operations is performed after a stored program registration the registered stored program may not be called properly If the stored program has the Watermark feature and the Wate...

Page 266: ...red with one stored program Up to 40 stored programs can be registered in the machine Actions registered in stored programs No 1 to 20 can also be performed by using one touch buttons M01 to M20 This...

Page 267: ...Up to 100 actions can be registered with one stored program for Build Job Up to 40 stored programs can be registered in the machine The following is the procedure for registering actions with stored p...

Page 268: ...stored programs cannot be restored Cancel Cancels deleting the stored program Entering Changing a Stored Program Name The following is the procedure for entering or changing the name of a stored progr...

Page 269: ...an icon of a stored program 12 icons are available 1 Select Assign Change Icon 2 Select the number to assign or change an icon Note Select to return to the previous screen or to move to the next scre...

Page 270: ...ppears 1 Press the All Services button 2 Select Stored Programming 3 Select the number of a stored program containing the features you want to use Note You can only select registered numbers Select to...

Page 271: ...call a stored program for Build Job on the Copy screen displayed while Build Job is running 1 Select Change Settings 2 Select the Job Assembly tab 3 Select Stored Programming 4 Select a number of a st...

Page 272: ......

Page 273: ...operations when the Remote Access Kit optional is installed Note This feature is supported only by the ApeosPort series z Web Applications 272 z Accessing Web Applications 273 z Accessing Using Butto...

Page 274: ...Allows you to store the scanned document directly in a web application folder z Allows you to print a file that is stored on a server directly Note The web applications that can be displayed on the ma...

Page 275: ...lications Service Setup Server Setup in the Administrator Guide 1 Press the All Services button 2 Select Web Applications Note If Auto Jump Destination has been set the machine can access the remote s...

Page 276: ...tons For information on how to register buttons on the All Services screen refer to 5 Tools Common Service Settings Screen Button Settings All Services in the Administrator Guide 1 Press the All Servi...

Page 277: ...edures and features of Media Print Text and Media Print Photos when the Media Print Kit optional is installed z Overview of Media Print 276 z Components and their Functions 279 z Inserting and Ejectin...

Page 278: ...well as the Media Print Text mode that prints data stored with the text format It also includes index printing that prints a list of files imported with the Media Print Photos mode and the Media Prin...

Page 279: ...media z Depending on the type of adaptor the Memory Card Reader may not be able to read the data For more information contact our Customer Support Center z To store image data on a media card use ima...

Page 280: ...port the port will not recognize USB 2 0 compliant media thereafter z When changing from the Memory Card Reader to USB memory be sure to switch the machine off and then on again z Do not use media if...

Page 281: ...nd their Functions No Component Function 1 Access indicator Lights when the medium is accessed 2 CompactFlash Eject button Press this button to eject a CompactFlash card The button pops up when a Comp...

Page 282: ...rd is inserted correctly To print refer to Selecting Files P 281 and Setting the Printing Options P 283 After printing refer to Ejecting Media P 280 and eject the media Ejecting Media Before ejecting...

Page 283: ...e imported select files with either Select Pictures or Select Documents Note The screen on the right is an example when Media Print Photos is selected 4 After selecting files to be printed set the pri...

Page 284: ...list in ascending or descending order by selecting either No Name or Date Time Thumbnail Displays a list of the images and names of the files Note The thumbnail view may not be available for some file...

Page 285: ...t More and then Tray Bypass Paper Size and Paper Type are selectable z Paper Size SRA3 A3 B4 A4 A4 B5 B5 8 5 x 11 8 5 x 11 Post card z Paper Type Select the paper type to be used from the list display...

Page 286: ...llowings sizes of paper A3 B4 A4 A4 B5 B5 A5 A5 8 5 x 11 8 5 x 11 8 5 x 14 11 x 17 When selecting Auto a paper tray of the size of the document is selected automatically and the document is printed at...

Page 287: ...999 sets can be set Items other than the print quantity are printed with the settings displayed on the screen Media Print Photos or Media Print Text settings prior to executing Index Print mode To cha...

Page 288: ......

Page 289: ...scribes the job status feature z Job Status Overview 288 z Checking Current Pending Jobs 289 z Checking Completed Jobs 290 z Printing and Deleting Stored Documents 291 z Printing Pending Jobs 302 z Ha...

Page 290: ...etails Also allows you to cancel current or pending jobs For more information refer to Checking Current Pending Jobs P 289 Checking Completed Jobs Displays the status of completed jobs Also displays t...

Page 291: ...jobs All Jobs Printer Print from Mailbox Jobs Scan Fax Internet Fax Jobs Job Flow Auto File Transfer Jobs 3 Select Cancel or Promote Job Print Waiting Jobs Select this to print the jobs that are waiti...

Page 292: ...e next screen From the pull down menu you can select and display the types of jobs All Jobs Printer Print from Mailbox Jobs Scan Fax Internet Fax Jobs Job Flow Auto File Transfer Jobs 3 Select a job t...

Page 293: ...gs in the Administrator Guide Secure Print This feature allows you to temporarily store print data in the machine to print it with the print command from the machine This section describes how to prin...

Page 294: ...the document to be printed or deleted 5 When printing specify the number of print using the numeric keypad 6 Select any item Select All Selects all documents To deselect all the documents select this...

Page 295: ...Save in Private Charge Print or Save in Charge Print for Receive Control under Charge Private Print Settings jobs will not be saved in Sample Set under Secure Print Jobs More even if you select Sample...

Page 296: ...If a time period specified in Auto Job Release elapses with no operation carried out after printing the first print set the machine automatically prints the second print set If you do not want the se...

Page 297: ...o be printed or deleted Note Select Refresh to display the updated information Select to return to the previous screen or to move to the next screen Print Time shows the time to start printing 3 When...

Page 298: ...the print driver are saved in No User ID For more information refer to 5 Tools Accounting Create View User Accounts in the Administrator Guide Note This item is displayed when you have set to save in...

Page 299: ...m Note If no passcode is assigned the passcode entry screen will not appear 6 Select the document to be printed or deleted 7 When printing specify the number of print using the numeric keypad 8 Select...

Page 300: ...e Private Charge Print feature is enabled by using one of the following procedures According to Print Accounting is selected and Job Login Success is set to Save in Private Charge Print Save in Privat...

Page 301: ...ID will be deleted Refer to When Delete is Selected P 299 Print Prints the Private Charge Print document Refer to When Print is Selected P 299 When Delete is Selected 1 Select Delete Delete Deletes th...

Page 302: ...ur Customer Support Center 1 Select Public Mailbox 2 Select the document to be printed or deleted Note Select Refresh to display the updated information Select to return to the previous screen or to m...

Page 303: ...eviously specified fax number press the Start button Delete This Document Deletes the selected document Refer to When Delete This Document is Selected P 301 Change Recipients Allows you to change the...

Page 304: ...Job Status 11 Printing Pending Jobs This section describes how to print pending jobs Note If there are no pending jobs the Print Waiting Jobs button is disabled 1 Press the Job Status button 2 Select...

Page 305: ...fer to 5 Tools Common Service Settings Reports Scan File Transfer Report in the Administrator Guide For a Scan Job A transmission report undelivered is printed For more information on transmission rep...

Page 306: ......

Page 307: ...Note Some models do not support the features described in this chapter An optional package is necessary For more information contact our Customer Support Center The computer screen images shown in th...

Page 308: ...fer to E mail Printing P 310 Sending Fax Sends a fax directly from a computer For details refer to Sending Fax P 312 Importing Scanned Data Imports documents stored in a mailbox of the machine to a co...

Page 309: ...ation Performs 2 sided printing and page allocation for printing a booklet in the correct page order Only available when the machine has the 2 sided printing feature Note This feature does not appear...

Page 310: ...he documents Note To prohibit users other than you from operating documents a passcode should be registered for the Billing ID on the print driver For details on how to setup charge printing refer to...

Page 311: ...tion provided with the application To learn about print features click Help on the print driver screen to see the print driver s online help 1 Select Print from the File menu on the application 2 Conf...

Page 312: ...vation machine s e mail address TCP IP environment e mail server etc For information on E mail Environment Settings refer to 8 E mail Environment Settings in the Administrator Guide Sending E Mail The...

Page 313: ...in Memory Settings of TIFF JPEG in Emulation Settings of CentreWare Internet Services PDF formatted attached file Settings of the PDF direct print when Print Processing Mode of the PDF direct print is...

Page 314: ...Centre III C4400 in one operation through a computer You can use the same procedure to register fax destinations from another machine ApeosPort III C4400 DocuCentre III C4400 to this machine The regis...

Page 315: ...the machine enter a user ID and passcode into the User Name and Password fields respectively Ask your system administrator for the user ID and passcode If communications are encrypted you must specif...

Page 316: ...CD Kit To import documents stored in a mailbox some items such as port status must be set in advance For more information refer to 9 Scanner Environment Settings Configuration of Scan to Mailbox in t...

Page 317: ...umber from Registered Mailboxes Clicking Select Scanner returns to Step 5 where you can reselect a scanner 7 Click Confirm 8 Select a document to import from the list and click Import Note You can sel...

Page 318: ...at appears Importing Using Mailbox Viewer 3 The following describes how to use Mailbox Viewer 3 to import a document from a machine s mailbox Mailbox Viewer 3 is software to import documents from a ma...

Page 319: ...001 200 that contains the document to be imported In the Passcode field enter a password up to 20 digits Note From the next time you perform this operation and onward you will be able to select a mai...

Page 320: ...ter a scanner by clicking Add you can display scanners from other networks Import settings for scanned documents You can change the display and the import settings for documents scanned from a mailbox...

Page 321: ...When specifying a port number add and the port number after the Internet address If using the authentication feature on the machine enter a user ID and passcode into the User Name and Password fields...

Page 322: ...s mailbox by using EasyOperator as an example 1 Click the Start menu and select Programs Fuji Xerox CentreWare EasyOperator EasyOperator Note If you have changed the directory when installing the appl...

Page 323: ...port Note Clicking Help in the top frame displays the online help for CentreWare Internet Services Top Frame Displayed at the top of the window This frame includes the logo the machine model name a li...

Page 324: ...avigator 7 0 2 or later For Mac OS X 10 3 9 z Netscape Navigator 7 1 or later For Mac OS X 10 4 z Safari 1 3 or later Browser Settings Before using this service ensure the following settings on your b...

Page 325: ...ator Guide Note If communications are encrypted you must specify an address that starts with https instead of http to access CentreWare Internet Services Starting CentreWare Internet Services To use t...

Page 326: ......

Page 327: ...13 Appendix This chapter contains a list of terms used in this guide z Glossary 326...

Page 328: ...d document onto two separate sheets of paper Border Limit Page split threshold value One more sheet is used when the length of the transmitted document exceeds the length of paper installed on the rec...

Page 329: ...nts that the remote machine receives incorrectly ECM described on the Activity Report shows that the communication was processed using ECM Edge Erase A feature that erases the top bottom left right or...

Page 330: ...ontally or vertically Internet A worldwide communications network that combine miscellaneous networks Internet Fax Unlike a regular fax machine Internet Fax uses corporate networks or the Internet to...

Page 331: ...Saver button lights Sleep Mode Most of the units in the machine are in standby status The machine consumes the least power Print Page Buffer A location where print data is rendered Printable Area The...

Page 332: ...ed to recipient Separator A blank colored or copied paper inserted between two copy sets Side Tray A feature that outputs copies to the Side Tray with the copied face up SMTP Simple Mail Transfer Prot...

Page 333: ...k resource such as shared folders or shared printers on a network Microsoft Networks SMB The UNC syntax uses before the hostname hostname and resource name are delimited by If the hostname is myhost a...

Page 334: ......

Page 335: ...175 Annotations 101 attaching covers to copies 95 Auto Detect 153 230 Auto Receive 187 B Background Suppression 226 Batch Print 247 B Finisher 39 Book Copying 79 Book Faxing 155 Book Scanning 229 Boo...

Page 336: ...34 document feeder 54 126 192 document feeder tray 37 document glass 34 37 55 127 193 document guides 37 Document Name 237 document output tray 37 DocuWorks 218 219 drum cartridge 36 duplex module cov...

Page 337: ...7 license 25 Lighten Darken 73 75 149 LINE 1 38 LINE 2 38 LINE 4 38 loading documents 192 local terminal information 147 locking casters 34 Log In Out button 46 49 Login Name 238 Low Power Mode 44 M m...

Page 338: ...multiple sets at the destination machine 165 printing private charge print documents 299 printing sample set documents 294 printing secure print documents 293 printing stored documents 291 Priority Se...

Page 339: ...ination 213 specifying a destination PC by browsing your network 212 specifying a destination PC using the address book 212 specifying a destination PC using the screen keyboard 213 specifying a desti...

Page 340: ...fer Protocol 211 Transmission Header Text 161 transmitting 2 sided originals 150 transmitting documents with a cover page 162 Transparency Options 97 Transparency Separators 307 Tray 1 34 Tray 2 34 Tr...

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