Epson WorkForce Pro WP-4540 User Manual Download Page 271

Page: 271 / 289

Parent topic:

Technical Specifications

Mac System Requirements

To use your product and its software, your Mac should use one of these operating systems:

• Mac OS X 10.4.11

• Mac OS X 10.5.8

• Mac OS X 10.6.x

• Mac OS X 10.7

Note:

Visit Epson's support website at

www.epson.com/support

(U.S.) or

www.epson.ca/support

(Canada) for the latest in compatibility and drivers for your product.

Parent topic:

Technical Specifications

Printing Specifications

Paper path

Rear MP tray, top entry

Paper cassette, front entry

Rear MP tray capacity

Approximately 80 sheets at 17 to 24 lb (75 to 90 g/m

)

Paper cassette capacity

Approximately 250 sheets at 17 to 24 lb (75 to 90 g/m

)

Parent topic:

Technical Specifications

Scanning Specifications

Scanner type

Flatbed, color

Photoelectric device

CIS

Effective pixels

10,200 × 14,040 pixels at 1200 dpi

Document size

Maximum: 8.5 × 11.7 inches (216 × 297 mm)

Scanner glass: US letter or A4

Scanning resolution

1200 dpi (main scan)

2400 dpi (sub scan)

271

Summary of Contents for WorkForce Pro WP-4540

Page 1: ...WorkForce Pro WP 4540 User s Guide ...

Page 2: ......

Page 3: ...e Control Panel 22 Wireless Printing from a Mobile Device 24 Loading Paper 25 Loading Paper in the Cassette 25 Loading Paper in the Rear MP Multipurpose Tray 30 Loading Envelopes 33 Paper Loading Capacity 36 Available Epson Papers 37 Paper or Media Type Settings 38 Setting the Paper Size for Each Source 39 Setting the Paper Size for Each Source Control Panel 39 Setting the Paper Size for Each Sour...

Page 4: ...Selecting a Printing Preset Windows 64 Printing Your Document or Photo Windows 65 Selecting Default Print Settings Windows 66 Changing the Language of the Printer Software Screens 67 Changing Automatic Update Options 68 Printing with Mac OS X 10 5 10 6 or 10 7 69 Selecting Basic Print Settings Mac OS X 10 5 10 6 10 7 70 Paper Source Options Mac OS X 10 5 10 6 10 7 74 Print Quality Options Mac OS X...

Page 5: ...ted Images Mac OS X 10 4 89 Selecting Double sided Printing Settings Mac OS X 10 4 90 Managing Color Mac OS X 10 4 91 Color Options Mac OS X 10 4 92 Selecting Printing Preferences Mac OS X 10 4 92 Printing Preferences Mac OS X 10 4 93 Printing Your Document or Photo Mac OS X 10 4 93 Checking Print Status Mac OS X 10 4 94 Cancelling Printing Using a Product Button 95 Scanning 96 Connecting a USB Th...

Page 6: ... 132 Available Scanned File Types and Optional Settings 133 Scanning with Mac OS X 10 6 10 7 134 Scanning Special Projects 135 Scanning to a PDF File 136 Restoring Photo Colors as You Scan 139 Convert Scanned Documents to Editable Text OCR 140 Scanning Using OCR Windows 140 Scanning Using OCR Mac OS X 10 4 or 10 5 142 Faxing 144 Connecting a Telephone or Answering Machine 144 Setting Up Fax Featur...

Page 7: ...Windows 174 Setting Up Speed Group Dial Lists Using the Fax Utility Mac OS X 178 Sending Faxes 179 Sending Faxes from the Product Control Panel 180 Manually Dialing or Redialing Fax Numbers 180 Selecting Fax Numbers from Speed or Group Dial Lists 181 Dialing Fax Numbers from a Connected Telephone 182 Fax Send Options 183 Sending Faxes Using the Fax Utility Windows 184 Sending Faxes Using the Fax U...

Page 8: ... the Print Head Using the Product Control Panel 217 Aligning the Print Head Using a Computer Utility 219 Cleaning the Paper Path 222 Cleaning and Transporting Your Product 223 Cleaning Your Product 223 Transporting Your Product 224 Solving Problems 226 Checking for Software Updates 226 Product Status Messages 227 Running a Product Check 228 Resetting Control Panel Defaults 230 Solving Setup Proble...

Page 9: ... Printing from a Computer 250 Nothing Prints 250 Product Icon Does Not Appear in Windows Taskbar 251 Error After Cartridge Replacement 252 Printing is Slow 252 Solving Page Layout and Content Problems 253 Inverted Image 253 Too Many Copies Print 254 Blank Pages Print 254 Incorrect Margins on Printout 254 Incorrect Characters Print 255 Incorrect Image Size or Position 255 Slanted Printout 256 Solvi...

Page 10: ...ge Edges are Cropped 265 Solving Faxing Problems 266 Cannot Send or Receive Faxes 266 Cannot Receive Faxes with a Telephone Connected to Your Product 267 When to Uninstall Your Product Software 267 Uninstalling Product Software Windows 267 Uninstalling Product Software Mac OS X 268 Where to Get Help 269 Technical Specifications 270 Windows System Requirements 270 Mac System Requirements 271 Printi...

Page 11: ...Approvals Specifications 279 Notices 280 FCC Compliance Statement 280 Software Notices 282 Trademarks 287 Copyright Notice 288 libTIFF Software Acknowledgment 288 A Note Concerning Responsible Use of Copyrighted Materials 289 Default Delay Times for Power Management for Epson Products 289 Copyright Attribution 289 11 ...

Page 12: ......

Page 13: ...WorkForce Pro WP 4540 User s Guide Welcome to the WorkForce Pro WP 4540 User s Guide 13 ...

Page 14: ...ations Two Sided Printing Scanning Copying and Faxing Selecting Wireless Network Settings From the Control Panel Wireless Printing from a Mobile Device Setting Up the Control Panel See these sections to set up the control panel for use Printer Parts Control Panel Buttons and Lights Changing LCD Screen Language Turning Off Control Panel Sounds Parent topic Product Basics Printer Parts Control Panel...

Page 15: ...4 The Back button 15 The OK button 16 The B W Start button 17 The Color Start button Parent topic Setting Up the Control Panel Changing LCD Screen Language You can change the language used on the LCD screen 1 Press the Setup button 2 Press the arrow buttons and then select Printer Setup 3 Press the arrow buttons and then select Language 4 Select a language 5 Press the Copy button to exit Parent to...

Page 16: ...Press the arrow buttons and then select Sound 4 Select the the sound you would like to change 5 Select the setting you want 6 Press the Copy button to exit Parent topic Setting Up the Control Panel Product Parts Locations See these sections to identify the parts on your product Printer Parts Paper Path Printer Parts Front Printer Parts Inside Printer Parts Back Parent topic Product Basics 16 ...

Page 17: ...Printer Parts Paper Path 1 Edge guides on paper cassette 2 Paper stopper 3 Output tray extension 4 Output tray 5 Edge guides on rear MP tray 6 Rear MP multipurpose tray 7 Feeder guard 17 ...

Page 18: ...ent feeder ADF cover 2 Automatic document feeder 3 Edge guide 4 Automatic document feeder input tray 5 Automatic document feeder output tray 6 Paper cassette 1 7 Paper cassette 2 Parent topic Product Parts Locations 18 ...

Page 19: ...Printer Parts Front 1 Document cover 2 Scanner glass 3 Control panel 4 USB port Parent topic Product Parts Locations 19 ...

Page 20: ...Printer Parts Inside 1 Ink cartridge slots 2 Front cover 3 Print head Parent topic Product Parts Locations Printer Parts Back 20 ...

Page 21: ...ded document in the ADF press the Scan button select your scanning method then press the Menu button Select Scan Settings 2 Sided Scanning If you are using the Epson Scan software select ADF Double sided as the Document Source Office or Professional Modes only To copy a double sided document in the ADF press the Copy button then press the Menu button Select Paper and Copy Settings then select one ...

Page 22: ... product on a wireless network follow the instructions on the Start Here sheet and install the necessary software from the product CD The installer program guides you through network setup Note Breakdown or repair of this product may cause loss of fax and network data and settings Epson is not responsible for backing up or recovering data and settings during or after the warranty period We recomme...

Page 23: ... manually Note To enter the wireless network name manually select Other SSIDs Use the displayed keypad to enter your network name as described in the next step 6 Enter your wireless password or network name and then password using the displayed keypad Note If your password has uppercase ABC or lowercase abc letters make sure you enter them correctly Press the arrow buttons to move the cursor to th...

Page 24: ...Product Basics Wireless Printing from a Mobile Device You can print photos documents web pages and more from a compatible wireless mobile device such as a smartphone iPhone tablet iPad or iPod 1 Set up your product for wireless printing as described on the Start Here sheet 2 Visit www epson com connect to learn more about mobile device printing and check the compatibility of your mobile device 3 D...

Page 25: ...velopes Paper Loading Capacity Available Epson Papers Paper or Media Type Settings Setting the Paper Size for Each Source Setting Additional Paper Options Loading Paper in the Cassette You can load Letter 8 5 11 inches 216 279 mm A4 8 3 11 7 inches 210 297 mm and Legal 8 5 14 inches 216 357 mm plain paper in the paper cassette 1 Close the output tray if necessary 25 ...

Page 26: ...2 Pull out the paper cassette 3 Slide the edge guides outward Note If you are using legal size paper squeeze the tab to extend the paper cassette 26 ...

Page 27: ...4 Load a stack of paper printable side down in the cassette as shown 27 ...

Page 28: ...5 Slide the edge guides against the paper but not too tight Note Make sure the paper fits beneath the top edges of the guide and is not sticking out from the end of the cassette 28 ...

Page 29: ...Caution To prevent paper feeding problems make sure you do not load too much paper in the cassette 6 Gently replace the paper cassette 7 Extend the output tray and open the paper stopper 29 ...

Page 30: ...r Related references Paper Loading Capacity Related tasks Loading Paper in the Rear MP Multipurpose Tray Loading Envelopes Loading Paper in the Rear MP Multipurpose Tray You can print documents on a variety of paper types and sizes 1 Extend the output tray and open the paper stopper Note If you are using legal size or longer paper do not open the paper stopper 30 ...

Page 31: ...2 Pull up the rear MP tray 3 Flip the feeder guard forward then slide the edge guides outward 31 ...

Page 32: ...ke sure you do not load too much paper in the tray 5 Slide the edge guides against the paper but not too tightly Always follow these paper loading guidelines Load only the recommended number of sheets Load paper short edge first no matter which way your document faces Load letterhead or pre printed paper top edge first Do not load paper above the arrow mark inside the edge guides Check the paper p...

Page 33: ... 5 14 inches 216 357 mm The holes must be within 0 74 inch 19 mm of the left edge of the page Parent topic Loading Paper Related references Paper Loading Capacity Related tasks Loading Paper in the Cassette Loading Envelopes Loading Envelopes You can print on plain paper envelopes in this size No 10 4 1 9 5 inches 105 241 mm 1 Extend the output tray and open the paper stopper 33 ...

Page 34: ...2 Pull up the rear MP tray 3 Flip the feeder guard forward then slide the edge guides outward 34 ...

Page 35: ...ble loading a stack of envelopes press each envelope flat before loading it or load one envelope at a time If print quality declines when printing multiple envelopes try loading one envelope at a time Do not load envelopes that are curled folded or too thin Parent topic Loading Paper Related references Paper Loading Capacity Related tasks Loading Paper in the Cassette Loading Paper in the Rear MP ...

Page 36: ... Epson Presentation Paper Matte 80 sheets Thick paper cardstock up to 68 lb 10 sheets Letter 8 5 11 inches 216 279 mm and A4 8 3 11 7 inches 210 297 mm 5 sheets for manual two sided printing Epson Premium Presentation Paper 20 sheets Matte Epson Premium Presentation Paper Matte Double sided Epson Brochure Flyer Paper Matte Double sided Epson Photo Paper Glossy Epson Premium Photo Paper Glossy Epso...

Page 37: ...ossy 4 6 inches 102 152 mm S041809 50 S042038 100 Letter 8 5 11 inches S041141 20 216 279 mm S041649 50 S041271 100 Epson Premium Photo Paper 4 6 inches 102 152 mm S041808 40 Glossy S041727 100 5 7 inches 127 178 mm S041464 20 8 10 inches 203 254 mm S041465 20 Letter 8 5 11 inches S042183 25 216 279 mm S041667 50 Epson Ultra Premium Photo Paper 4 6 inches 102 152 mm S042181 60 Glossy S042174 100 5...

Page 38: ... paper Select this paper Type or Media Type setting Plain paper Plain Paper Bright White Paper Epson Bright White Paper Epson Presentation Paper Matte Epson Ultra Premium Photo Paper Glossy Ultra Premium Photo Paper Glossy Epson Premium Photo Paper Glossy Premium Photo Paper Glossy Epson Photo Paper Glossy Photo Paper Glossy Epson Premium Photo Paper Semi gloss Premium Photo Paper Semi Gloss Epson...

Page 39: ...or Each Source Windows Setting the Paper Size for Each Source Mac OS X Parent topic Loading Paper Setting the Paper Size for Each Source Control Panel You can change the default paper size for each source using the control panel on the product 1 Press the Setup button 2 Select Printer Setup 3 Select Paper Size Loaded You see this screen 4 Select the paper source you want to change 5 Select the pap...

Page 40: ...hange the default paper size for each source in Windows 1 Do one of the following Windows 7 Click and select Devices and Printers Right click your product name and select Printer properties Windows Vista Click and select Control Panel Click Printer under Hardware and Sound right click your product name and select Properties Windows XP Click Start and select Printers and Faxes Or open the Control P...

Page 41: ...aper Size Notice checkbox Note If you turn on Paper Size Notice the printer will prevent you from printing with the wrong paper size settings If you turn this option off and you try to print with the wrong settings the printer will print even if the image size exceeds the printable area and your printout may be smudged 6 Click Apply 7 When you see the confirmation message click Yes 8 Close the Pri...

Page 42: ...t Options Supplies Select Utility and select Open Printer Utility Mac OS X 10 4 10 5 In the Apple menu or the Dock select System Preferences Select Print Fax or Print Scan select your product and select Open Print Queue or Print Queue Select Utility 2 Click the Printer Settings button You see this screen 3 Select the paper size you loaded in each paper source as the Paper Size Loaded If your paper...

Page 43: ...with the wrong settings the printer will print even if the image size exceeds the printable area and your printout may be smudged 5 Click Apply 6 When you see the confirmation message click Yes 7 Close the Printer Settings window Parent topic Setting the Paper Size for Each Source Setting Additional Paper Options When printing or copying on special paper you can adjust these options to ensure your...

Page 44: ...ng Select Thick Paper to print on heavyweight paper Select Dry Time then choose Long or Longer to increase ink drying time when you print double sided on special paper 4 Press the Copy button to exit Parent topic Loading Paper 44 ...

Page 45: ...e Scanner Glass You can place originals up to this size on the scanner glass Letter 8 5 11 inches 216 279 mm or A4 8 3 11 7 inches 210 297 mm 1 Open the document cover 2 Place your original facedown on the scanner glass with the top facing as shown Slide the original to the edges of the indicated corner Note You can place multiple originals on the scanner glass Just make sure they are at least 0 8...

Page 46: ...der ADF Make sure the originals meet the Automatic Document Feeder specifications before loading them Caution Make sure your originals are not creased or folded or contain holes staples tape or other materials that could obstruct the feeder 1 Slide the ADF edge guide outward 2 Fan your stack of originals and tap them gently on a flat surface to even the edges 46 ...

Page 47: ...the originals into the ADF faceup and top edge first 4 Slide the ADF edge guide against the originals but not too tightly Note If you re using the 2 up Copy layout make sure the originals are loaded as shown 47 ...

Page 48: ...Parent topic Placing Originals on the Product 48 ...

Page 49: ...Related topics Copying Scanning Faxing 49 ...

Page 50: ...rences Paper Type Settings Copying Paper Size Settings Copying Copying Options Related topics Placing Originals on the Product Loading Paper Copying Documents or Photos You can copy documents or photos onto various sizes and types of paper including Epson special papers 1 Place your original document or photo on the scanner glass or place multi page documents in the ADF 2 Load the paper you want t...

Page 51: ...CD screen press the Menu button select Paper and Copy Settings and select the necessary settings 7 When you are ready to copy press one of the Start buttons Note To cancel printing press the Stop Reset button Parent topic Copying Paper Type Settings Copying Select a Paper Type setting that matches the paper you loaded Paper type loaded Paper Type setting Plain paper Plain Paper Epson Bright White ...

Page 52: ...er Glossy Ultra Glossy Epson Photo Paper Glossy Glossy Parent topic Copying Paper Size Settings Copying Select the Paper Size setting that matches the paper you loaded 4 6 inches 102 152 mm 5 7 inches 127 178 mm 8 10 inches 203 254 mm Letter 8 5 11 inches 216 279 mm Legal 8 5 14 inches 216 357 mm A4 8 3 11 7 inches 210 297 mm Parent topic Copying Copying Options Select the copying options you want...

Page 53: ...the Custom Size setting Auto Fit Page Automatically sizes the image to fit the selected paper size setting Legal Letter and Automatically converts from one size to another other conversions Document Portrait Specifies the orientaton of your originals only available Orientation when 2 1 Sided or 1 2 Sided is selected Landscape Quality Standard Quality Provides good quality for most copies Best Prov...

Page 54: ...inting program as described in these sections Selecting Basic Print Settings Windows Selecting Double sided Printing Settings Windows Selecting Additional Layout and Print Options Windows Selecting a Printing Preset Windows Printing Your Document or Photo Windows Selecting Default Print Settings Windows Changing Automatic Update Options Parent topic Printing From a Computer Selecting Basic Print S...

Page 55: ... of your printer settings window 4 Select the Paper Source setting that indicates where you loaded the paper you want to print on 5 Select the size of the paper you loaded as the Document Size setting Note You can also select the User Defined setting to create a custom paper size 6 Select the orientation of your document Note If you are printing an envelope select Landscape 55 ...

Page 56: ... print multiple copies and arrange their print order select the Copies options 13 To preview your job before printing select Print Preview 14 To save your print job as a project that can be modified and combined with other print jobs select Job Arranger Lite 15 To reduce noise during printing when you select Plain Paper Bright White Paper select Quiet Mode Paper Source Options Windows Print Qualit...

Page 57: ...or everyday text and image printing Fine For text and graphics with good quality and print speed Quality For photos and graphics with good quality and print speed High Quality For photos and graphics with high print quality Best Quality For the best print quality but the slowest print speed Parent topic Selecting Basic Print Settings Windows Multi Page Printing Options Windows You can select any o...

Page 58: ...f you are accessing the product over a network 1 Select the 2 Sided Printing checkbox 2 If the Auto checkbox is not automatically selected do one of the following Select the Auto checkbox to automatically print your double sided print job Deselect the Auto checkbox to print your double sided print job manually by printing one side and flipping the paper over to print the other side recommended for...

Page 59: ...4 Select the double sided printing options you want to use 5 Click OK to return to the Main tab 6 Click the Print Density button You see this window 59 ...

Page 60: ...ouble sided Printing Options Windows Print Density Adjustments Windows Parent topic Printing with Windows Double sided Printing Options Windows You can select any of the available options on the 2 Sided Printing Settings window to set up your double sided print job Binding Edge Options Select a setting that orients double sided print binding in the desired direction Binding Margin Options Select o...

Page 61: ...of ink coverage for double sided printing Increased Ink Drying Time Sets the amount of time required for drying ink after printing on one side of the paper before printing the other side in double sided printing Parent topic Selecting Double sided Printing Settings Windows Selecting Additional Layout and Print Options Windows You can select a variety of additional layout and printing options for y...

Page 62: ...ns Select Automatic to automatically adjust the sharpness brightness contrast and color saturation for your image Select Custom and click the Advanced button to manually adjust the color correction settings or turn off color management in your printer software 3 To add a watermark to your printout select Watermark settings 4 Select any of the Additional Settings options to customize your print Cus...

Page 63: ...Fix Photo uses a sophisticated face recognition technology to optimize photos that include faces For this to work both eyes and the nose must be visible in the subject s face If your photo includes a face with an intentional color cast such as a statue you may want to turn off Fix Photo to retain the special color effects ICM Lets you manage color using installed color printing profiles No Color A...

Page 64: ...int quality Mirror Image Flips the printed image left to right Edge Smoothing Prints sharper edges on low resolution images such as bars in a graph Fix Red Eye Reduces or removes red eye in photos Parent topic Selecting Additional Layout and Print Options Windows Selecting a Printing Preset Windows For quick access to common groups of print settings you can select a printing preset on the Main or ...

Page 65: ...rol your printing presets 4 To choose an option for printing select it 5 Click OK Parent topic Printing with Windows Printing Your Document or Photo Windows Once you have selected your print settings you are ready to save your settings and print 1 Click OK to save your settings You see your application s Print window such as this one 65 ...

Page 66: ...print settings in a program the changes apply only while you are printing in that program session If you want to change the print settings you use in all your Windows programs you can select new default print settings 1 Right click the product icon in the Windows taskbar 2 Select Printer Settings You see the printer settings window 66 ...

Page 67: ... printing in any program session Changing the Language of the Printer Software Screens Parent topic Printing with Windows Changing the Language of the Printer Software Screens You can change the language used on the Windows printer software screens 1 Right click the product icon in the Windows taskbar 2 Select Printer Settings You see the printer settings window 3 Click the Maintenance tab 67 ...

Page 68: ... the next time you access them Parent topic Selecting Default Print Settings Windows Changing Automatic Update Options Your printer software for Windows automatically checks for updates to the product driver and firmware You can change how often the software checks for updates or disable this feature 1 Right click the product icon in the Windows taskbar 2 Select Auto Update Settings You see this w...

Page 69: ...ck Apply 5 Click OK to exit Note If you choose to disable the automatic update feature it s a good idea to periodically check for updates Parent topic Printing with Windows Related tasks Checking for Software Updates Printing with Mac OS X 10 5 10 6 or 10 7 You can print with your product using any Mac OS X printing program as described in these sections Selecting Basic Print Settings Mac OS X 10 ...

Page 70: ...Computer Selecting Basic Print Settings Mac OS X 10 5 10 6 10 7 Select the basic settings for the document or photo you want to print 1 Open a photo or document for printing 2 Select the print command in your application Note You may need to select a print icon on your screen the Print option in the File menu or another command See your application s help utility for details 3 Select your product ...

Page 71: ...ent depending on the version of Mac OS X and the application you are using 5 Select the Copies and Pages settings as necessary Note If you do not see these settings in the print window check for them in your application before printing 71 ...

Page 72: ...eck for them in your application before printing They may be accessible by selecting Page Setup from the File menu 7 Select any application specific settings that appear on the screen such as those shown in the image above for the Preview application 8 Select Print Settings from the pop up menu You see these settings 72 ...

Page 73: ... Quality setting you want to use 12 Select any of the available print options Paper Source Options Mac OS X 10 5 10 6 10 7 Print Quality Options Mac OS X 10 5 10 6 10 7 Print Options Mac OS X 10 5 10 6 10 7 Parent topic Printing with Mac OS X 10 5 10 6 or 10 7 Related references Paper or Media Type Settings Related tasks Selecting Page Setup Settings Mac OS X 10 5 10 6 10 7 Printing Your Document ...

Page 74: ... 2 Parent topic Selecting Basic Print Settings Mac OS X 10 5 10 6 10 7 Print Quality Options Mac OS X 10 5 10 6 10 7 You can select any of the available Print Quality options to fine tune the quality of your print Some settings may be unavailable depending on the paper type and border setting you have chosen Economy For fast printing with reduced quality Normal For everyday text and image printing...

Page 75: ...int window check for them in your application before printing They may be accessible by selecting Page Setup from the File menu 1 Select the size of the paper you loaded as the Paper Size setting You can also select a custom setting to create a custom paper size 2 Select the orientation of your document or photo as shown in the print window Note If you are printing an envelope select the icon Note...

Page 76: ...rint borders around each page on the sheet select a line setting from the Border pop up menu To rotate the printed image select the Reverse page orientation setting Parent topic Printing with Mac OS X 10 5 10 6 or 10 7 Sizing Printed Images Mac OS X 10 5 10 6 10 7 You can adjust the size of the image as you print it by selecting Paper Handling from the pop up menu on the Print window 76 ...

Page 77: ...ze pop up menu Parent topic Printing with Mac OS X 10 5 10 6 or 10 7 Selecting Double sided Printing Settings Mac OS X 10 5 10 6 10 7 You can print on both sides of the paper by selecting Two sided Printing Settings or Output Settings from the pop up menu on the print window Note Some options may be pre selected or unavailable depending on other settings you have chosen or if you are accessing the...

Page 78: ... screen during printing Double sided Printing Options and Adjustments Mac OS X Parent topic Printing with Mac OS X 10 5 10 6 or 10 7 Double sided Printing Options and Adjustments Mac OS X You can select any of the available options in the Two sided Printing Settings or Output Settings pop up menu to set up your double sided print job Two sided Printing Options Long Edge binding Orients double side...

Page 79: ...djust the Color Matching and Color Options settings to fine tune the colors in your printout or turn off color management in your printer software 1 Select Color Matching from the pop up menu in the print window 2 Select one of the available options 3 Select Color Options from the pop up menu in the print window Note The available settings on the Color Options menu depend on the option you selecte...

Page 80: ...inting photos and graphics If you select the Adobe RGB color mode you can also adjust the midtone density using the Gamma setting Fix Photo Improves the color contrast and sharpness of flawed photos Note Fix Photo uses a sophisticated face recognition technology to optimize photos that include faces For this to work both eyes and the nose must be visible in the subject s face If your photo include...

Page 81: ...th Mac OS X 10 5 10 6 or 10 7 Checking Print Status Mac OS X 10 5 10 6 10 7 During printing you can view the progress of your print job control printing and check ink cartridge status 1 Click the printer icon when it appears in the Dock You see the print status window 81 ...

Page 82: ... jobs click Pause Printer To check ink status click Supply Levels Parent topic Printing Your Document or Photo Mac OS X 10 5 10 6 10 7 Selecting Printing Preferences Mac OS X 10 5 10 6 10 7 You can select printing preferences that apply to all the print jobs you send to your product 1 In the Apple menu or the Dock select System Preferences 2 Select Print Fax or Print Scan select your product and s...

Page 83: ...hick paper and envelopes Prevents ink from smearing when you print on envelopes or other thick paper Skip Blank Page Ensures that your product does not print pages that contain no text or images Quiet Mode Lessens noise during printing when you select Plain Paper Bright White Paper as the paper Type or Media Type setting High Speed Printing Speeds up printing but may reduce print quality Parent to...

Page 84: ...OS X 10 4 Managing Color Mac OS X 10 4 Selecting Printing Preferences Mac OS X 10 4 Printing Your Document or Photo Mac OS X 10 4 Parent topic Printing From a Computer Selecting Page Setup Settings Mac OS X 10 4 Select the page setup settings for the document or photo you want to print 1 Open a photo or document for printing 2 Select the Page Setup command in your application Note You may need to ...

Page 85: ... photo as shown in the page setup window Note If you are printing an envelope select the icon 6 To reduce or enlarge the size of the printed image select a different Scale setting 7 Click OK to close the window Parent topic Printing with Mac OS X 10 4 Related tasks Selecting Basic Print Settings Mac OS X 10 4 Selecting Basic Print Settings Mac OS X 10 4 Select the basic settings for the document o...

Page 86: ...e Print option in the File menu or another command See your application s help utility for details 2 Select your product as the Printer setting 3 Select the Copies and Pages settings as necessary Note If you do not see these settings in the print window check for them in your application before printing 86 ...

Page 87: ...ting Note Check the paper type settings list for details 7 Select the Print Quality setting you want to use 8 Select any of the available print options Paper Source Options Mac OS X 10 4 Print Quality Options Mac OS X 10 4 Print Options Mac OS X 10 4 Parent topic Printing with Mac OS X 10 4 Related references Paper or Media Type Settings Related tasks Printing Your Document or Photo Mac OS X 10 4 ...

Page 88: ...r Cassette 2 Parent topic Selecting Basic Print Settings Mac OS X 10 4 Print Quality Options Mac OS X 10 4 You can select any of the available Print Quality options to fine tune the quality of your print Some settings may be unavailable depending on the paper type and border setting you have chosen Economy For fast printing with reduced quality Normal For everyday text and image printing Fine For ...

Page 89: ...an select layout options for multi page documents by selecting Layout from the pop up menu on the print window To print multiple pages on one sheet of paper select the number of pages in the Pages per Sheet pop up menu To arrange the print order of the pages select a Layout Direction setting To print borders around each page on the sheet select a line setting from the Border pop up menu Parent top...

Page 90: ...ptions To scale the image to fit on a specific paper size select the Scale to fit paper size option and select a paper size from the pop up menu Parent topic Printing with Mac OS X 10 4 Selecting Double sided Printing Settings Mac OS X 10 4 You can print on both sides of the paper by selecting Two sided Printing Settings from the pop up menu on the print window 90 ...

Page 91: ...or that document type 3 If necessary customize the Adjustments settings as instructed on the screen 4 Print a test copy of your double sided document to test the selected settings 5 Follow any instructions displayed on the screen during printing Parent topic Printing with Mac OS X 10 4 Related references Double sided Printing Options and Adjustments Mac OS X Managing Color Mac OS X 10 4 You can ad...

Page 92: ...lor Mode setting for printing photos and graphics If you select the Adobe RGB color mode you can also adjust the midtone density using the Gamma setting ColorSync Prints using standard color profiles for your product and paper to help match image colors You can customize the conversion method and filter settings on the ColorSync pop up menu in the print window Off No Color Adjustment Turns off col...

Page 93: ...print on envelopes or other thick paper Skip Blank Page Ensures that your product does not print pages that contain no text or images Quiet Mode Lessens noise during printing when you select Plain Paper Bright White Paper as the paper Type or Media Type setting High Speed Printing Speeds up printing but may reduce print quality Parent topic Selecting Printing Preferences Mac OS X 10 4 Printing You...

Page 94: ...ting with Mac OS X 10 4 Checking Print Status Mac OS X 10 4 During printing you can view the progress of your print job control printing and check ink cartridge status 1 Click the printer icon when it appears in the Dock You see the print status window 94 ...

Page 95: ...ick Hold To resume printing click the print job marked Hold and click Resume To check ink status click Supply Levels Parent topic Printing Your Document or Photo Mac OS X 10 4 Cancelling Printing Using a Product Button If you need to cancel a print job you can press the Stop Reset button on your product Parent topic Printing From a Computer 95 ...

Page 96: ...th Mac OS X 10 6 10 7 Scanning Special Projects Connecting a USB Thumb Drive or External Device To save scanned images on a USB thumb drive or other USB device you must first connect the device to your product Note Epson cannot guarantee the compatibility of your drive 1 Make sure the product is turned on but not printing 2 Insert your USB thumb drive or the USB cable that came with your device to...

Page 97: ...ashing or you may lose data on the drive Parent topic Scanning Related references External USB Device Specifications Starting a Scan After placing your original documents or photos in your product for scanning start scanning using one of these methods Starting a Scan Using the Product Control Panel Starting a Scan Using the Epson Scan Icon Starting a Scan from a Scanning Program Parent topic Scann...

Page 98: ...network Note With Mac OS X 10 6 10 7 you must connect your product with a USB cable to scan using the buttons 2 Press the Scan button The scan options are displayed 3 Select the scan option you want Scan to USB Device saves your scan file on a USB flash drive or other device and lets you select the file format resolution and other settings Scan to PC saves your scan as a JPEG file to your computer...

Page 99: ...e ADF press the Menu button select Scan Settings select 2 Sided Scanning then select On Press the OK button 5 To scan to your computer you first need to select how you connected your product to your computer If your product is connected directly to your computer with a USB cable select USB Connection If your product is connected to your computer over a network select the computer name from the lis...

Page 100: ...Press the arrow buttons to decrease or increase image contrast Document Orientation Portrait For PDF documents Landscape Binding Direction Left For 2 sided PDF documents Top Parent topic Starting a Scan Using the Product Control Panel Changing Default Scan Button Settings You can view or change the default scan settings your product uses when you scan using the product buttons You do this using th...

Page 101: ...anel Starting a Scan Using the Epson Scan Icon You can start the Epson Scan program to select scan settings scan and save the scanned image to a file Windows Double click the EPSON Scan icon on your computer desktop Mac OS X Open the Applications folder open the Epson Software folder and double click the EPSON Scan icon Note You cannot use Epson Scan with Mac OS X 10 6 10 7 You see the Epson Scan ...

Page 102: ...Parent topic Starting a Scan Related tasks Scanning with Mac OS X 10 6 10 7 Related topics Selecting Epson Scan Settings 102 ...

Page 103: ...10 6 10 7 1 Open your scanning program and select its scanning option See your scanning program help for instructions 2 Select your product Note In certain programs you may need to select your product as the source first If you see a Select Source option choose it and select your product With Windows do not select a WIA option for your product it will not work correctly You see the Epson Scan wind...

Page 104: ...Parent topic Starting a Scan Related tasks Scanning with Mac OS X 10 6 10 7 Related topics Selecting Epson Scan Settings 104 ...

Page 105: ...an quickly scan text documents and adjust them on a preview screen You can also select various image adjustment options and preview your scanned image Home Mode You can select setting groups based on the type of content you are scanning You can also select various image adjustment options and preview and size your scanned image Professional Mode You can manually customize all available settings an...

Page 106: ...de When you scan in Home Mode Epson Scan automatically saves your scanned file in JPEG format in your operating system s Pictures or My Pictures folder or opens it in your scanning program You can select settings preview and change the scanned file settings as necessary 1 Start Epson Scan and select Home Mode as the Mode setting You see this window 106 ...

Page 107: ...2 Select the Document Type setting that matches your original such as Photograph or Text Line Art 3 Select the Image Type setting that matches your original 107 ...

Page 108: ...area in your preview image that you want to scan scan area 8 Select any of the image adjustment settings you want to use Before making adjustments click the image or scan area in the Preview window 9 If you want to reduce or enlarge your image as you scan select the Target Size setting you want to use 10 Click Scan You see the File Save Settings window 11 Change any of the necessary file save sett...

Page 109: ...sure to click inside the scan area before selecting the settings Note In Home Mode the default Preview mode is Thumbnail mode To use Normal Preview mode instead deselect the Thumbnail checkbox beneath the Preview button then click the Preview button to preview your image again 1 Do one of the following to select your scan area in the Preview image Thumbnail preview Your scan area is selected autom...

Page 110: ... Normal preview Click the Auto Locate icon to create a marquee dotted line on the preview image 110 ...

Page 111: ...step To move the marquee click inside the scan area and drag the marquee where you want it To resize the scan area place your cursor over the edge or corner of the marquee then click and drag the edges where you want them Hold down the Shift key as you resize the marquee to retain the same width height proportions 111 ...

Page 112: ... to set any of the grayed out image adjustments Not all adjustment settings may be available depending on the Document Type and Image Type setting Descreening Removes the ripple pattern that might appear in subtly shaded image areas such as skin tones This option improves results when scanning magazines or newspapers The results of descreening do not appear in the preview image only in your scanne...

Page 113: ...e of your image as you scan You can also select a specific scan size such as a common photo size like 4 6 inches 102 152 mm This places a scan area of that size on the preview image so you can use it to help crop the image in the correct proportions 1 Click the Preview button to preview your image 2 In the Epson Scan window select the size you want your scanned image to be from the Target Size lis...

Page 114: ...3 Adjust the scan area as necessary 114 ...

Page 115: ...rtioned for your custom scan size Parent topic Scanning in Home Mode Scanning in Office Mode When you scan in Office Mode Epson Scan automatically saves your scanned file in JPEG format in your operating system s Pictures or My Pictures folder or opens it in your scanning program You can select settings preview and change the scanned file settings as necessary 1 Start Epson Scan and select Office ...

Page 116: ...t Source setting indicating where you placed your original To scan a 2 sided document in the ADF select ADF Double sided 4 Select the Size and Orientation settings that match your original 5 Select the Resolution setting you want to use for your scan 6 Click the Preview button 116 ...

Page 117: ...ctly to your computer you see the file in the Windows Explorer or Mac OS X Finder where you can view and print the image if desired Selecting a Scan Area Office Mode Available Image Adjustments Office Mode Parent topic Selecting Epson Scan Settings Related concepts Scan Resolution Guidelines Related tasks Selecting Scan File Settings Selecting a Scan Area Office Mode You can select a specific area...

Page 118: ...ate a marquee dotted line on the preview image 2 Do the following as necessary to work with the selected scan area If the marquee is correct continue with the next step To move the marquee click inside the scan area and drag the marquee where you want it 118 ...

Page 119: ...can window Parent topic Scanning in Office Mode Available Image Adjustments Office Mode You can select these Image Adjustments options in Epson Scan Office Mode Note Select the Image Option checkbox if you need to set any of the grayed out image adjustments Not all adjustment settings may be available depending on the Image Type setting Unsharp Mask Makes the edges of certain image areas clearer T...

Page 120: ...nned image Contrast Adjusts the difference between the light and dark areas of the overall scanned image Parent topic Scanning in Office Mode Scanning in Professional Mode When you scan in Professional Mode Epson Scan automatically saves your scanned file in JPEG format in your operating system s Pictures or My Pictures folder or opens it in your scanning program You can select settings preview an...

Page 121: ...121 ...

Page 122: ...djustment settings you want to use Before making adjustments click the image or scanned image area in the Preview window 10 If you want to reduce or enlarge your image as you scan select the Target Size setting you want to use 11 Click Scan You see the File Save Settings window 12 Change any of the necessary file save settings and click OK Epson Scan scans your original and saves the file in the s...

Page 123: ...ed image You can select the entire image area or a portion of it You can even select multiple scan areas to create multiple scanned images of different areas Normal Preview mode only You can also use the scan area to select specific Image Adjustments settings for a scanned image Just be sure to click inside the scan area before selecting the settings Note In Professional Mode the default Preview m...

Page 124: ...scan area is selected automatically but you can change it Place your cursor in one corner of the desired scan area then click and drag the cursor to the opposite corner to create a marquee dotted line on the preview image 124 ...

Page 125: ...step To move the marquee click inside the scan area and drag the marquee where you want it To resize the scan area place your cursor over the edge or corner of the marquee then click and drag the edges where you want them Hold down the Shift key as you resize the marquee to retain the same width height proportions 125 ...

Page 126: ... in Epson Scan Professional Mode Note Not all adjustment settings may be available depending on the Image Type setting Click the image adjustment icon to access additional settings Click the Windows or Mac OS X icon next to a setting to change the level of adjustment Unsharp Mask Makes the edges of certain image areas clearer Turn off this option to leave softer edges Descreening Removes the rippl...

Page 127: ...e settings Tone Correction Provides a graphical interface for adjusting tone levels individually For advanced users only Click the tone correction icon to access the settings Brightness Adjusts the overall lightness and darkness of the scanned image Contrast Adjusts the difference between the light and dark areas of the overall scanned image Saturation Adjusts the density of colors in the overall ...

Page 128: ... the preview image so you can use it to help crop the image in the correct proportions 1 Click the Preview button to preview your image 2 In the Epson Scan window select the size you want your scanned image to be from the Target Size list Note If you need to rotate the orientation of the target size for your image click the orientation icon A marquee dotted line appears on your preview image propo...

Page 129: ...3 Adjust the scan area as necessary 129 ...

Page 130: ... OK Then create a scan area on the preview image The marquee is automatically proportioned for your custom scan size 6 To use additional sizing tools click the Windows or Mac OS X icon next to the Target Size setting and select options as desired Scale Reduces or enlarges your image by the percentage you enter Trimming Turns automatic image cropping on or off 130 ...

Page 131: ...nes If you plan to enlarge a scanned image so you can print it at a larger size you may need to increase the resolution from the default resolution set by Epson Scan Follow these guidelines to determine the resolution setting you need You will enlarge the image as you scan it If you will enlarge the image using Epson Scan s Target Size setting Home and Professional modes only you do not need to in...

Page 132: ...r scan file on the File Save Settings window You can also select various optional settings that control how Epson Scan behaves when you scan and save files The File Save Settings window may appear after you click Scan on the Epson Scan window You can also access the window by clicking the icon on the Epson Scan window 132 ...

Page 133: ...Optional Settings Parent topic Selecting Epson Scan Settings Available Scanned File Types and Optional Settings You can select from a variety scanned file types and optional settings on the File Save Settings window in Epson Scan File Formats Bitmap bmp A standard image file format for most Windows programs JPEG jpg An image format that lets you highly compress image data However the higher the co...

Page 134: ...older after scanning Select to have Windows Explorer or Mac OS X Finder automatically open to the folder where your scanned image is saved after scanning Show Add Page dialog after scanning If you are scanning a multi page document using the PDF or Multi Tiff format select to display a prompt for scanning additional pages after the first page is scanned Parent topic Selecting Scan File Settings Sc...

Page 135: ... 6 Click Scan Your scanned file is saved in the folder you selected Parent topic Scanning Scanning Special Projects Your product s scanning software offers various options to help you quickly complete special scan projects Scanning to a PDF File Restoring Photo Colors as You Scan Convert Scanned Documents to Editable Text OCR Parent topic Scanning 135 ...

Page 136: ... Document Format file on your computer 1 Place your original on your product for scanning 2 Start Epson Scan 3 Select the scan mode you want to use 4 Select the scan settings for your scan 5 Preview your image 6 When you finish selecting all your settings click Scan You see the File Save Settings window 136 ...

Page 137: ...7 Select PDF as the Type setting 8 Select any other settings you want to use on the File Save Settings window 9 Click OK Epson Scan scans your document and you see this window 137 ...

Page 138: ...u are finished click OK Note If you installed an OCR Optical Character Recognition program you may see a screen indicating the program is converting your page to text Wait until the program re scans the page and close the program if necessary 11 Click Close to exit the Epson Scan window if necessary Epson Scan scans your original and saves the PDF file in the selected folder or opens it in your sc...

Page 139: ...mage 6 Locate or access the image adjustment settings 7 Select the Color Restoration checkbox 8 When you finish selecting all your settings click Scan 9 Click Close to exit the Epson Scan window if necessary Epson Scan scans your original and saves the color restored file in the selected folder or opens it in your scanning program If the file was saved directly to your computer you see the file in...

Page 140: ...om pop up menu and select File Select the conversion option you want to use then select your scanned file and follow the instructions on the screen Note ABBYY FineReader is not supported on Mac OS X 10 7 Check the Epson support site at www epson com support lion U S or www epson ca support lion Canada to learn about possible updates to the software Scanning Using OCR Windows Scanning Using OCR Mac...

Page 141: ... and click OK Note Do not select a WIA option for your product it will not work correctly You see the scan settings window 6 Select your scan settings 7 Click Preview and adjust the area you want to scan if necessary 8 Click Scan Note To scan a multi page document select settings in the Multi Page Scanning section and click Scan for each page 9 When you are finished scanning click Close 141 ...

Page 142: ...associated with the file type you selected if available on your system Parent topic Convert Scanned Documents to Editable Text OCR Scanning Using OCR Mac OS X 10 4 or 10 5 You can use the ABBYY FineReader OCR program to convert scanned documents to editable text 1 Place your original on your product for scanning 2 Open the Applications folder and click the ABBYY FineReader Sprint icon You see this...

Page 143: ...your scan settings and click Scan Your document is scanned and you see the Epson Scan window while your document is converted to editable text 7 Click Close to close the Epson Scan window and Preview window if necessary You see the Save Converted File As window 8 Click the Save button The file is saved and then opened in an application associated with the file type you selected if available on you...

Page 144: ... a Telephone or Answering Machine Setting Up Fax Features Setting Up Speed Dial and Group Dial Lists Sending Faxes Receiving Faxes Connecting a Telephone or Answering Machine You must connect your product to a telephone wall jack to send or receive faxes If you want to use the same telephone line to receive calls you can connect a telephone or answering machine to your product using an additional ...

Page 145: ...e LINE port on your product Note If your telephone line included a DSL Internet connection you must connect a DSL filter to the wall jack to be able to use the line for faxing or voice calls using your product Contact your DSL provider for the necessary filter 145 ...

Page 146: ...1 Telephone wall jack 2 DSL filter 3 DSL modem 2 If you are connecting a telephone or answering machine to your product using a second phone cable remove the cap from the EXT port on your product 146 ...

Page 147: ...ect an incoming fax call when the phone is picked up Epson cannot guarantee compatibility with VoIP cable phone systems or fiberoptic digital services such as FIOS Parent topic Faxing Setting Up Fax Features Before faxing with your product set up your fax header and select the fax features you want to use Note If you leave your product unplugged for a long period of time you may need to reset the ...

Page 148: ...eive Settings Selecting Fax Communication Settings Printing Fax Reports Restoring Default Fax Settings Fax Sending Options Fax Receive Options Fax Communications Options Fax Report Options Restore Default Settings Options Parent topic Setting Up Fax Features Selecting Your Country or Region Before faxing select the country or region in which you are using your product Note If you change the countr...

Page 149: ...3 Select Country Region 4 Select your country or region You see a confirmation screen 5 If the setting is correct select Yes If not select No and retry Note Changing the country or region will restore the fax settings to the default settings 149 ...

Page 150: ...lecting the Date and Time Before faxing select the current date time and daylight saving phase in your area and choose your preferred date and time format 1 Press the Setup button 2 Select Printer Setup You see this screen 3 Press the arrow buttons and select Date Time 150 ...

Page 151: ...r summer and your region uses Daylight Saving Time DST Winter it is fall or winter or your region does not use Daylight Saving Time DST After making a selection you return to the Printer Setup screen Note If your region uses Daylight Saving Time DST you must change this setting to match the season When you change from Winter to Summer your product automatically sets its clock ahead one hour When y...

Page 152: ...Press the Setup button 2 Press the arrow buttons and select Fax Settings You see this screen 3 Press the arrow buttons and select Communication 4 Select Header 5 Select Fax Header You see this screen 152 ...

Page 153: ...use dashes For international numbers that require use of a symbol press the button 10 Press the OK button to return to the Header menu 11 Press the Copy button to exit Parent topic Setting Up Fax Features Using the Product Control Panel Related tasks Entering Numbers and Characters for Faxing Entering Numbers and Characters for Faxing Follow these guidelines to enter numbers and characters for set...

Page 154: ...symbols You can also use the numeric keypad on the product control panel To enter a space select To delete characters select When you finish entering characters press the OK button Parent topic Setting Up Fax Features Using the Product Control Panel Selecting Fax Send and Receive Settings You can select the paper source fax quality and other settings for incoming and outgoing faxes 154 ...

Page 155: ...ow buttons and select Fax Settings You see this screen 3 Select Send Settings or Receive Settings 4 Change any of the available settings 5 Press the Copy button to exit Parent topic Setting Up Fax Features Using the Product Control Panel 155 ...

Page 156: ...ng Options Fax Receive Options Selecting Fax Communication Settings You can customize how your product sends and receives faxes over your phone line 1 Press the Setup button 2 Press the arrow buttons and select Fax Settings You see this screen 156 ...

Page 157: ... variety of reports on your fax transmissions and print your speed and group dial lists Note You can also select to print a report automatically after a fax is sent by pressing the Setup button and selecting Fax Settings Send Settings Last Transmission Report 1 Make sure you loaded letter size or larger paper in your product 2 Press the Fax button 3 Press the Menu button 4 Press the arrow buttons ...

Page 158: ...port Parent topic Setting Up Fax Features Using the Product Control Panel Restoring Default Fax Settings You can restore your fax settings to their default options if necessary 1 Press the Setup button 2 Press the arrow buttons and select Restore Default Settings You see this screen 158 ...

Page 159: ...ription Quality Standard Provides good scan resolution and print quality for most faxes Fine Provides best scan resolution and print quality for faxes of small print and line art Photo Provides best scan resolution and print quality for faxed photos Contrast 4 to 4 Adjusts the contrast for faxes negative settings make faxes lighter and positive settings make faxes darker 2 Sided Faxing Off Lets yo...

Page 160: ...se for incoming faxes Setting Options Description Paper Source to Print Cassette1 Sets the paper source for incoming faxes Rear MP Tray Auto Reduction On Reduces size of incoming faxes to fit on the paper in the selected Paper Source to Print Off Prints incoming faxes in original size or on multiple sheets if loaded paper size is smaller Fax Output Print Use the Fax Utility on your computer if you...

Page 161: ... 33 6 Kbps default setting Off Transmits faxes at 14 4 Kbps Rings to Answer 1 to 9 Sets the number of rings before your product receives a fax The default setting is 4 If Auto Answer is turned on and an answering machine is connected to the product make sure this setting is set higher than the number of rings your answering machine is set to answer a call Dial Tone Detection On Automatically dials...

Page 162: ...Restores all of the default fax settings on the Send Settings Receive Settings and Communication screens Fax Data Settings Erases the speed dial list group dial list header and fax log Wi Fi Network Settings Restores all of the default network settings All Except Wi Fi Network Fax Settings Restores all of the default settings on the control panel except for the network and fax settings All Setting...

Page 163: ...3 Select Epson Software 4 Select Fax Utility You see this window 5 Select Fax Settings for Printer You see this window 163 ...

Page 164: ...ou can set up your fax header and select your fax settings using the Fax Utility for Mac OS X 1 Do one of the following Mac OS X 10 6 10 7 In the Apple menu or the Dock select System Preferences Select Print Fax or Print Scan select the FAX option for your product and select Options Supplies Select Utility and select Open Printer Utility Mac OS X 10 4 10 5 In the Apple menu or the Dock select Syst...

Page 165: ...x Features Setting Up Speed Dial and Group Dial Lists You can set up a speed dial list of fax numbers so you can quickly select them for faxing You can also set up a group dial list to send a fax message to multiple speed dial numbers See these sections to set up speed dial and group dial lists Setting Up Speed Group Dial Lists Using the Product Control Panel Setting Up Speed Group Dial Lists Usin...

Page 166: ...ing Your Speed Dial List Creating Group Dial List Entries Printing Your Group Dial List Parent topic Setting Up Speed Dial and Group Dial Lists Creating Speed Dial List Entries You can create a speed dial list of fax numbers to help you quickly send faxes Note You can create up to 60 speed dial and group dial entries combined 1 Press the Fax button 2 Press the Menu button You see this screen 166 ...

Page 167: ...ate You see this screen 5 Select the number you want to use for the fax number you are adding and press the OK button 6 Use the numeric buttons on the control panel to enter the fax number You can enter up to 64 characters 7 Press the OK button You see this screen 167 ...

Page 168: ... above To edit an existing entry select Edit select the entry and change the information To delete an entry select Delete select the entry and confirm the deletion Parent topic Setting Up Speed Group Dial Lists Using the Product Control Panel Related tasks Entering Numbers and Characters for Faxing Printing Your Speed Dial List You can print your speed dial list for easy reference 1 Make sure you ...

Page 169: ...2 Press the Fax button 3 Press the Menu button You see this screen 4 Press the arrow buttons and select Fax Report You see this screen 169 ...

Page 170: ...peed Group Dial Lists Using the Product Control Panel Creating Group Dial List Entries You can create a group dial list after creating a speed dial list Each group dial list can include up to 30 fax numbers Note You can create up to 60 speed dial and group dial entries combined 1 Press the Fax button 170 ...

Page 171: ...Press the Menu button You see this screen 3 Select Group Dial Setup 4 Select Create You see this screen 5 Select the number you want to use for the group dial entry you are adding You see this screen 171 ...

Page 172: ...ters 7 Press the OK button You see a screen similar to this 8 Select the speed dial entry you want to add to the group then select the check mark 9 Continue selecting speed dial entries as necessary 10 When you are finished press the OK button You return to the group dial setup screen 172 ...

Page 173: ...ry and confirm the deletion Parent topic Setting Up Speed Group Dial Lists Using the Product Control Panel Related tasks Entering Numbers and Characters for Faxing Printing Your Group Dial List You can print your group dial list for easy reference 1 Make sure you loaded letter size or larger paper in your product 2 Press the Fax button 3 Press the Menu button 4 Press the arrow buttons and select F...

Page 174: ...indows You can set up your speed dial and group dial lists using the Fax Utility for Windows The utility also lets you import fax numbers from the Windows Address Book and back up fax numbers stored in your product s memory Note You can create up to 60 speed dial and group dial entries combined 1 Click Start or 2 Select Programs or All Programs 3 Select Epson Software 4 Select Fax Utility You see ...

Page 175: ...5 Select Fax Settings for Printer You see this window 175 ...

Page 176: ...6 Select your product 7 Select Speed Dial Group Dial List You see this window 176 ...

Page 177: ...dial entry select Speed Dial enter a name and fax number and click OK To create a group dial entry select Group enter a name and fax number and click OK 10 Repeat the previous step as necessary to add all your speed dial or group dial entries 11 When you are finished click the icon to save the entries to your product s memory Parent topic Setting Up Speed Dial and Group Dial Lists 177 ...

Page 178: ...owing Mac OS X 10 6 10 7 In the Apple menu or the Dock select System Preferences Select Print Fax or Print Scan select the FAX option for your product and select Options Supplies Select Utility and select Open Printer Utility Mac OS X 10 4 10 5 In the Apple menu or the Dock select System Preferences Select Print Fax select the FAX option for your product and select Open Print Queue Select Utility ...

Page 179: ...entry select Group Dial enter a name and fax number and click OK 7 Repeat the previous steps as necessary to add all your speed dial or group dial entries 8 To import entries from your MacAddress book click the icon 9 When you are finished click the icon to save the entries to your product s memory Parent topic Setting Up Speed Dial and Group Dial Lists Sending Faxes See these sections to send fax...

Page 180: ...ax Numbers from a Connected Telephone Fax Send Options Parent topic Sending Faxes Manually Dialing or Redialing Fax Numbers You can send a fax from your product control panel by manually dialing the fax number or redialing the last dialed fax number 1 Place your original on the product for faxing 2 Press the Fax button 3 Do one of the following Use the numeric keypad to enter the fax number You ca...

Page 181: ...s if necessary After scanning your originals your product dials the number and sends the fax Note If the number is busy or there is a communication problem your product displays a redialing message and will redial the number in a few minutes Parent topic Sending Faxes from the Product Control Panel Selecting Fax Numbers from Speed or Group Dial Lists You can send a fax from your product control pa...

Page 182: ...if necessary After scanning your originals your product dials the number and sends the fax Note If the number is busy or there is a communication problem your product displays a redialing message and will redial the number in a few minutes Parent topic Sending Faxes from the Product Control Panel Dialing Fax Numbers from a Connected Telephone If you have connected a telephone to the EXT port on yo...

Page 183: ...ess one of the Start buttons Note If your recipient s fax machine does not print in color your fax is automatically sent in black and white To cancel faxing press the Stop Reset button Your product scans your original and prompts you to place additional pages if necessary 7 Hang up the telephone After scanning your originals your product sends the fax Parent topic Sending Faxes from the Product Co...

Page 184: ...nd print quality for faxed photos Contrast 4 to 4 Adjusts the contrast for faxes negative settings make faxes lighter and positive settings make faxes darker 2 Sided Faxing Off Lets you fax 2 sided originals placed in the ADF On Parent topic Sending Faxes from the Product Control Panel Sending Faxes Using the Fax Utility Windows You can send a fax from a printing program in Windows 1 Open the file...

Page 185: ... If you see a Setup Printer or Options button click it Then click Preferences or Properties on the next screen For more information about selecting fax print settings click Help 4 Select the Page Range as necessary Leave the Number of copies set to 1 Note You can fax up to 100 pages including the cover sheet 5 Click Print If you re faxing for the first time you see a window like this one 185 ...

Page 186: ... For detailed instructions on using the Epson FAX Utility click Help 8 If you added a cover sheet to your fax select a cover sheet style enter your subject and comment information then click Next 9 Click Send to transmit your fax Parent topic Sending Faxes Sending Faxes Using the Fax Utility Mac OS X You can send a fax from a Mac OS X printing program using the Fax Utility You can fax up to 100 pa...

Page 187: ...reen the Print option in the File menu or another command See your application s help utility for details 3 Select your product FAX option as the Printer setting 4 Select the number of pages you are faxing as the Pages setting Note Leave the Copies setting set to 1 5 Select Recipient Settings from the pop up menu You see this window 187 ...

Page 188: ... recipient Select a name or group from the Recipient List Enter a name company and fax number and click the button Click the icon and select a recipient from your address book 7 Select Fax Settings from the pop up menu You see this window 188 ...

Page 189: ...gs you want to use for your fax 9 Click Fax Parent topic Sending Faxes Receiving Faxes See these sections to receive faxes with your product Fax Reception Receiving Faxes Automatically Auto Answer Receiving Faxes Manually Parent topic Faxing 189 ...

Page 190: ... the Auto Answer light on your product to see if Auto Answer mode is turned on or not To turn Auto Answer mode on or off press the Auto Answer button If an answering machine is connected make sure the product s Rings to Answer setting is set higher than the number of rings your answering machine is set to answer a call For example if the answering machine is set to pick up on the fourth ring set t...

Page 191: ...wered call active as you receive the fax transmission 3 Follow the instructions on the screen to receive the fax When fax transmission is finished you see the previous LCD screen 4 Press the OK button to print the fax 5 Hang up the phone Parent topic Receiving Faxes 191 ...

Page 192: ...or proper disposal please go to www epson com recycle for more information Check Cartridge and Maintenance Box Status Purchase Epson Ink Cartridges and Maintenance Box Removing and Installing Ink Cartridges Replacing the Maintenance Box Check Cartridge and Maintenance Box Status Your printer and its software will let you know when an ink cartridge is low or expended or when the maintenance box nee...

Page 193: ...ridge and Maintenance Box Status Checking Cartridge and Maintenance Box Status With Windows A low ink reminder appears if you try to print when ink is low and you can check your cartridge or maintenance box status at any time using a utility on your Windows computer 1 To check your status double click the product icon in the Windows taskbar then click Details You see this window 193 ...

Page 194: ...rtridges installed in the product is broken incompatible with the product model or improperly installed Epson Status Monitor will not display an accurate cartridge status 3 To disable the low ink reminder right click the product icon in the Windows taskbar and select Monitoring Preferences You see this window 194 ...

Page 195: ...er alerts checkbox at the bottom of the screen 5 To disable promotional offers deselect the Display Epson Offers checkbox Parent topic Check Cartridge and Maintenance Box Status Related tasks Removing and Installing Ink Cartridges 195 ...

Page 196: ...S X 10 6 10 7 In the Apple menu or the Dock select System Preferences Select Print Fax or Print Scan select your product and select Options Supplies Select Utility and select Open Printer Utility Mac OS X 10 4 10 5 In the Apple menu or the Dock select System Preferences Select Print Fax select your product and select Open Print Queue or Print Queue Select Utility 2 Select EPSON Status Monitor You ...

Page 197: ... or any ink cartridge as indicated on the screen Note If any of the cartridges installed in the product is broken incompatible with the product model or improperly installed Epson Status Monitor will not display an accurate cartridge status Parent topic Check Cartridge and Maintenance Box Status Related tasks Removing and Installing Ink Cartridges 197 ...

Page 198: ...es printed print settings paper type frequency of use and temperature For print quality a variable amount of ink remains in the cartridge after the replace cartridge indicator comes on Ink Cartridge and Maintenance Box Part Numbers Parent topic Replacing Ink Cartridges and Maintenance Boxes Ink Cartridge and Maintenance Box Part Numbers Use these part numbers when you order or purchase a new maint...

Page 199: ...ing out Do not open ink cartridge packages until you are ready to install the ink Cartridges are vacuum packed to maintain reliability 1 Turn on your product 2 If an ink cartridge is low or expended a message appears on your product and on your computer screen Note which cartridges need to be replaced 3 Open the front cover 199 ...

Page 200: ...t take the used cartridge apart or try to refill it Warning If ink gets on your skin wash it thoroughly with soap and water If ink gets into your eyes flush them immediately with water If ink gets into your mouth spit it out and see a doctor right away Keep ink cartridges out of the reach of children 200 ...

Page 201: ...diately after removing the old one if you do not the print head may dry out and be unable to print 6 Gently shake the ink cartridge horizontally for about five seconds as shown Caution Do not remove any labels or seals or ink will leak 7 Insert the new cartridge into the holder and push it in until it clicks into place 201 ...

Page 202: ...ink cartridge you cannot re install and use the cartridge Caution If you remove an ink cartridge for later use protect the ink supply area from dirt and dust and store it in the same environment as the printer The valve in the ink supply port is designed to contain any excess ink but do not touch the ink supply port or surrounding area Always store ink cartridges with the label facing up do not st...

Page 203: ...as been removed and left uninstalled for more than a week Keep the maintenance box away from direct sunlight 1 Make sure the product is not printing 2 Remove the new maintenance box from its package Caution Do not touch the green chip on the maintenance box 3 Press the buttons on the sides of the duplexer rear unit and remove it 203 ...

Page 204: ...roughly with soap and water If ink gets into your eyes flush them immediately with water If ink gets into your mouth spit it out and see a doctor right away Keep the maintenance box out of the reach of children and do not drink the ink 5 Place the used maintenance box in the plastic bag that came with the new maintenance box Seal the bag and dispose of it carefully 204 ...

Page 205: ...6 Insert the new maintenance box into the holder and push it all the way in 7 Press the buttons on the sides of the duplexer rear unit and reattach it 205 ...

Page 206: ...Parent topic Replacing Ink Cartridges and Maintenance Boxes Related concepts Purchase Epson Ink Cartridges and Maintenance Box 206 ...

Page 207: ...n t clean them unnecessarily Note You cannot clean the print head if an ink cartridge is expended and may not be able to clean it when a cartridge is low You must replace the cartridge first Print Head Nozzle Check Print Head Cleaning Parent topic Adjusting Print Quality Related topics Replacing Ink Cartridges and Maintenance Boxes Print Head Nozzle Check You can print a nozzle check pattern to ch...

Page 208: ...3 Select Maintenance You see this screen 4 Select Nozzle Check You see this screen 5 Press one of the Start buttons After the nozzle pattern prints you see this screen 208 ...

Page 209: ...n is faint select Head Cleaning and continue 8 Follow the instructions on the screen to clean the print head check the nozzles and repeat the process as necessary If you don t see any improvement after cleaning the print head up to 4 times wait at least 6 hours Then try cleaning the print head again If quality still does not improve one of the ink cartridges may be old or damaged and needs to be r...

Page 210: ...n the Windows taskbar Mac OS X 10 6 10 7 In the Apple menu or the Dock select System Preferences Select Print Fax or Print Scan select your product and select Options Supplies Select Utility and select Open Printer Utility Mac OS X 10 4 10 5 In the Apple menu or the Dock select System Preferences Select Print Fax select your product and select Open Print Queue or Print Queue Select Utility 3 Selec...

Page 211: ... 5 Check the printed pattern to see if there are gaps in the lines Print head is clean Print head needs cleaning 6 If there are no gaps click Finish If there are gaps or the pattern is faint clean the print head 211 ...

Page 212: ...t when a cartridge is low You must replace the cartridge first Cleaning the Print Head Using the Product Control Panel Cleaning the Print Head Using a Computer Utility Parent topic Print Head Maintenance Related topics Replacing Ink Cartridges and Maintenance Boxes Cleaning the Print Head Using the Product Control Panel You can clean the print head using the control panel on your product 1 Make su...

Page 213: ...ng cycle you want to run then press one of the Start buttons to clean the print head You see a message on the LCD screen during the cleaning cycle Caution Never turn off the product during a cleaning cycle or you may damage it When the cleaning cycle is finished you see this screen 213 ...

Page 214: ...ing a Computer Utility You can clean the print head using a utility on your Windows computer or Mac 1 Load a few sheets of plain paper in the product 2 Do one of the following Windows Right click the product icon in the Windows taskbar Mac OS X 10 6 10 7 In the Apple menu or the Dock select System Preferences Select Print Fax or Print Scan select your product and select Options Supplies Select Uti...

Page 215: ...215 ...

Page 216: ...ycle and stays on when the cleaning cycle is finished Caution Never turn off the product during a cleaning cycle or you may damage it 6 When the power light stops flashing and remains on you can check to see if the nozzles are clean click Print Nozzle Check Pattern and click Print 7 Check the printed pattern to see if there are gaps in the lines Print head is clean 216 ...

Page 217: ...oxes Print Head Alignment If your printouts become grainy or blurry you notice misalignment of vertical lines or you see dark or light horizontal bands you may need to align the print head Note Banding may also occur if your print head nozzles need cleaning Aligning the Print Head Using the Product Control Panel Aligning the Print Head Using a Computer Utility Parent topic Adjusting Print Quality ...

Page 218: ... Select Head Alignment You see this screen 5 Press one of the Start buttons to print an alignment sheet Note Do not cancel printing while you are printing a head alignment pattern You see this screen 218 ...

Page 219: ...product icon in the Windows taskbar Mac OS X 10 6 10 7 In the Apple menu or the Dock select System Preferences Select Print Fax or Print Scan select your product and select Options Supplies Select Utility and select Open Printer Utility Mac OS X 10 4 10 5 In the Apple menu or the Dock select System Preferences Select Print Fax select your product and select Open Print Queue or Print Queue Select U...

Page 220: ...220 ...

Page 221: ...choosing each pattern number click Next If no patterns are aligned in one or more of the sets choose the closest one in each set and click Realignment Then print another alignment sheet and check it Note Click Skip where available if you want to skip a particular alignment sheet 6 When you are done click Finish Parent topic Print Head Alignment 221 ...

Page 222: ...oad a few sheets of plain paper in the product 2 Use the product control panel to make a copy but without placing a document on the scanner glass 3 Check the back of the ejected paper to see if it is clean 4 Repeat as necessary until the paper comes out clean Parent topic Adjusting Print Quality Related topics Copying 222 ...

Page 223: ...cants inside the product or let water get inside it 1 Turn off the product 2 Disconnect the power cable and any connected interface cables 3 Remove all the paper from the rear MP tray 4 Clean the rear MP tray using a soft brush 5 Clean the scanner glass with a soft lint free cloth microfiber is recommended moistened with a little glass cleaner Caution Do not spray glass cleaner directly on the gla...

Page 224: ...lting the product placing it vertically or turning it upside down otherwise ink may leak Leave the ink cartridges installed Removing the cartridges can dry out the print head and may prevent the product from printing 1 Turn off the product 2 Remove all the paper from the product 3 Unplug any connected cables 4 Close the paper support feeder guard and output tray as shown 5 Place the product in its...

Page 225: ...vel during transportation If print quality has declined when you print again clean and align the print head Parent topic Cleaning and Transporting Your Product Related concepts Print Head Cleaning Print Head Alignment 225 ...

Page 226: ...nstall Your Product Software Where to Get Help Checking for Software Updates Periodically it s a good idea to check Epson s support website for free updates to your product software You can select Download the Latest Software from the Home screen of this manual or visit Epson s driver download site U S downloads or Canadian downloads With Windows your printer software automatically checks for upda...

Page 227: ...irmware updating Connect your product using a USB cable and try updating the firmware again If you still receive this error message contact Epson for support Cannot recognize USB Make sure the USB thumb drive or other device has been inserted correctly device No dial tone detected Make sure the phone cable is connected correctly and the phone line works Try Check Fax If you connected the product t...

Page 228: ...roblems Setting Up Fax Features Running a Product Check Running a product check helps you determine if your product is operating properly 1 Disconnect any interface cables connected to your product 2 Load plain paper in the product 3 Press the Setup button 4 Select Maintenance You see this screen 5 Select Nozzle Check You see this screen 228 ...

Page 229: ...s and the nozzle check pattern is complete the product is operating properly Any operation problem you may have could be caused by your computer cable software or selected settings Check the other solutions in this book or try uninstalling and reinstalling your printer software If the page prints but the nozzle check pattern has gaps clean or align the print head 229 ...

Page 230: ...lp Resetting Control Panel Defaults If you have a problem with settings on the product control panel you can reset them to their factory defaults You can choose which settings to reset or reset them all 1 Press the Setup button 2 Press the arrow button then select Restore Default Settings You see this screen 3 Select one of these options Fax Send Receive Settings Resets all settings for sending an...

Page 231: ... cartridges the product must prime its print head Wait until priming finishes before you turn off the product or it may prime improperly and use excess ink the next time you turn it on Your product is finished priming the print head when the power light stops flashing If the product s print head stops moving or making noise and the charging process has not finished after 15 minutes turn off your p...

Page 232: ...s If you have problems setting up the control panel try these solutions To view LCD screen text in a different language you can select a different Language setting To turn off the beep heard when you press a button turn off the Sound setting This also turns off the dialing sound for sending faxes Parent topic Solving Setup Problems Related tasks Changing LCD Screen Language Turning Off Control Pan...

Page 233: ...ur product s MAC address print a network status sheet Then follow the instructions in your router or access point documentation to add the address to the list If your router or access point does not broadcast its network name SSID follow the instructions that came with your product to enter your wireless network name manually If your router or access point has security enabled determine the kind o...

Page 234: ... using TCP IP make sure the product s IP address is set correctly for your network If your network does not assign IP addresses using DHCP set the IP address manually Make sure your computer and product are both using the same wireless network If network printing is slow print a network status sheet and check the signal strength If it is poor place your product closer to your router or access poin...

Page 235: ...lp for details You may need to disable the firewall and any anti virus software on your wireless router or access point Note Epson Scan is not available for Mac OS X 10 6 or 10 7 Parent topic Solving Network Problems Related topics Scanning Printing a Network Status Sheet You can print a network status sheet to help you determine the causes of any problems you may have using your product on a netw...

Page 236: ...a noise but nothing copies try these solutions Run a nozzle check to see if any of the print head nozzles are clogged Then clean the print head if necessary If the nozzle check page does not print but the product s light is on make sure your product software is installed correctly Make sure your product is level not tilted Parent topic Solving Copying Problems Related concepts Print Head Nozzle Ch...

Page 237: ... to separate the sheets and reload it Do not load more than the recommended number of sheets If paper jams when you print on both sides of the paper try loading fewer sheets For best results follow these guidelines Use new smooth high quality paper that is not curled creased old too thin or too thick Load paper in the cassette printable side down Do not load binder paper with holes in the cassette...

Page 238: ...oblems Inside the Product If paper has jammed inside the product try these solutions 1 Cancel the print job from your computer if necessary 2 Open the front cover 3 Remove any paper inside including torn pieces 238 ...

Page 239: ...4 Close the front cover 5 If any jammed paper remains near the output tray carefully remove it 6 Press one of the Start buttons to resume printing 239 ...

Page 240: ...tte Paper Jam Problems in the Duplexer Paper Jam Problems in the Cassette If paper has jammed in the cassette try this solution 1 Close the output tray 2 Pull out the paper cassette 3 Remove any jammed paper inside the cassette 4 Remove any paper jammed inside the paper cassette slot 240 ...

Page 241: ...5 Carefully follow all paper loading instructions when you load new paper 6 Replace the paper cassette 241 ...

Page 242: ...roblems Inside the Product Paper Jam Problems in the Duplexer Paper Jam Problems in the Duplexer If paper has jammed in the duplexer rear unit try these solutions 1 Cancel the print job from your computer if necessary 2 Press the buttons on the sides of the duplexer and remove it 3 Carefully remove the jammed paper 242 ...

Page 243: ...4 If paper is jammed in the duplexer remove the paper as shown 5 Press the buttons on the duplexer as you press it into place on your product 243 ...

Page 244: ...s Inside the Product Paper Jam Problems in the Cassette Related tasks Placing Originals in the Automatic Document Feeder Document Jams in the Automatic Document Feeder If you have problems with document jams in the automatic document feeder ADF try these solutions 1 Remove your originals from the ADF 2 Open the ADF cover 244 ...

Page 245: ...3 Remove any jammed pages 245 ...

Page 246: ...Caution Do not remove pages jammed inside the ADF without opening the cover or you could damage the ADF 4 Leave the ADF cover open then raise the document cover 5 Remove any jammed pages 246 ...

Page 247: ...6 Lower the document cover 7 Raise the ADF input tray 247 ...

Page 248: ...8 Carefully remove the jammed pages 248 ...

Page 249: ...ls that could obstruct the feeder 10 Follow the prompts on the LCD screen to clear any error messages Parent topic Solving Paper Problems Related tasks Placing Originals in the Automatic Document Feeder Paper Ejection Problems If you have problems with paper ejecting properly try these solutions If paper does not eject fully you may have set the wrong paper size Cancel printing to eject the paper ...

Page 250: ...g from your computer Nothing Prints Product Icon Does Not Appear in Windows Taskbar Error After Cartridge Replacement Printing is Slow Parent topic Solving Problems Nothing Prints If you have sent a print job and nothing prints try these solutions Make sure your product is turned on Make sure any interface cables are connected securely at both ends If you connected your product to a USB hub make s...

Page 251: ...nd click Yes Parent topic Solving Problems Printing from a Computer Related tasks Running a Product Check Product Icon Does Not Appear in Windows Taskbar If you do not see your product icon in the Windows taskbar first try restarting your computer If that does not work try this solution 1 Do one of the following Windows 7 Click and select Devices and Printers Windows Vista Click select Control Pan...

Page 252: ...tion utility to free up existing space Close any programs you are not using when you print If your product is connected to a USB hub connect it directly to your computer instead If printing becomes slower after printing continuously for a long time the product may have automatically slowed down to protect the print mechanism from overheating or becoming damaged Let the product rest with the power ...

Page 253: ...e or Position Slanted Printout Parent topic Solving Problems Inverted Image If your printed image is inverted unexpectedly try these solutions Turn off any mirror or inversion settings in your printing application Turn off the Mirror Image Flip horizontally or Reverse page orientation settings in your printer software This option has different names depending on your operating system version Note ...

Page 254: ...it select the Skip Blank Page setting in your printer software Run a print head nozzle check to see if any of the nozzles are clogged Then clean the print head if necessary Make sure your product is selected as the printer in your printing program Parent topic Solving Page Layout and Content Problems Related concepts Print Head Nozzle Check Print Head Cleaning Related tasks Selecting Basic Print S...

Page 255: ...ur product name select See what s printing right click the stalled print job click Cancel and click Yes Windows Vista Click and select Control Panel Click Printer under Hardware and Sound right click your product name select Open right click the stalled print job click Cancel and click Yes Windows XP Click Start and select Printers and Faxes Or open the Control Panel select Printers and Other Hard...

Page 256: ...Mac OS X 10 4 Slanted Printout If your printouts are slanted try these solutions Slide the edge guides against the edges of the paper Select a higher print quality setting in your printer software Parent topic Solving Page Layout and Content Problems Related tasks Selecting Basic Print Settings Windows Selecting Basic Print Settings Mac OS X 10 5 10 6 10 7 Selecting Basic Print Settings Mac OS X 1...

Page 257: ...ated references Paper or Media Type Settings Related tasks Selecting Additional Layout and Print Options Windows Selecting Printing Preferences Mac OS X 10 5 10 6 10 7 Selecting Printing Preferences Mac OS X 10 4 Blurry or Smeared Printout If your printouts are blurry or smeared try these solutions Make sure your paper is not damp curled old or loaded faceup in the cassette the printable side shou...

Page 258: ...our product will not operate properly while tilted at an angle Place it on a flat stable surface that extends beyond the base of the product in all directions Parent topic Solving Print Quality Problems Related concepts Print Head Cleaning Print Head Alignment Related references Available Epson Papers Paper Specifications Related tasks Selecting Basic Print Settings Windows Selecting Additional La...

Page 259: ...tings Mac OS X 10 5 10 6 10 7 Selecting Basic Print Settings Mac OS X 10 4 Cleaning the Paper Path Related topics Replacing Ink Cartridges and Maintenance Boxes Grainy Printout If your printouts are grainy try these solutions Make sure you loaded the printable side of the paper facedown in the cassette Make sure you loaded the printable side of the paper faceup in the rear MP tray Select a higher ...

Page 260: ...inter software Clean the print head The ink cartridges may be old or low on ink and you may need to replace them Your printed colors can never exactly match your on screen colors However you can use a color management system to get as close as possible Try using the color management options in your printer software For best results use genuine Epson ink and paper Parent topic Solving Print Quality...

Page 261: ...g system but did not reinstall your scanning software try reinstalling it Note Epson Scan is not available for Mac OS X 10 6 10 7 Parent topic Solving Scanning Problems Related references Windows System Requirements Mac System Requirements Cannot Start Epson Scan If you cannot start Epson Scan try these solutions Make sure your product is turned on and any interface cables are securely connected a...

Page 262: ...ars in Scanned Image Ripple Patterns Appear in an Image Scanned Image Colors Do Not Match Original Colors Scan Area is Not Adjustable in Thumbnail Preview Scanned Image Edges are Cropped Parent topic Solving Problems Related topics Solving Print Quality Problems Image Consists of a Few Dots Only If your scanned image consists only of a few dots try these solutions Make sure you placed your origina...

Page 263: ...age Quality Problems Related topics Placing Originals on the Product Image is Distorted or Blurry If a scanned image appears distorted or blurry try these solutions Make sure your original is not wrinkled or warped This may prevent the original from laying flat on the scanner glass Do not move your original or your product during scanning Your product will not operate properly while tilted at an a...

Page 264: ...Settings Back of Original Image Appears in Scanned Image If an image from the back of a thin original appears in your scanned image place a piece of black paper on the back of the original and scan it again Parent topic Solving Scanned Image Quality Problems Ripple Patterns Appear in an Image You may see a ripple pattern called a moiré in scanned images of printed documents This is caused by inter...

Page 265: ...n setting Adjust the Auto Exposure setting Parent topic Solving Scanned Image Quality Problems Related topics Selecting Epson Scan Settings Scan Area is Not Adjustable in Thumbnail Preview If you cannot adjust the scan area while viewing a Thumbnail preview in Epson Scan try these solutions Create a scan area by drawing a marquee on your preview image and adjusting it as necessary Switch to Normal...

Page 266: ...our product control panel or fax software to help diagnose the problem Verify that the telephone wall jack works by connecting a phone to it and testing it If you connected your product to a DSL phone line you must connect a DSL filter to the phone jack to enable faxing over the line Contact your DSL provider for the necessary filter If your telephone line has static turn off your product s V 34 a...

Page 267: ...duct Software If you have a problem that requires you to uninstall and re install your software follow the instructions for your operating system Uninstalling Product Software Windows Uninstalling Product Software Mac OS X Parent topic Solving Problems Uninstalling Product Software Windows You can uninstall and then re install your product software to solve certain problems 1 Turn off the product ...

Page 268: ... contact Epson Parent topic When to Uninstall Your Product Software Uninstalling Product Software Mac OS X In most cases you do not need to uninstall your product software before re installing it However you can download the Uninstall Center utility from the Epson support website to uninstall your product software as described here Note If you find that re installing your product software does not...

Page 269: ...on for support please have the following information ready Product name Product serial number located on a label on the product Proof of purchase such as a store receipt and date of purchase Computer configuration Description of the problem Then call U S 562 276 4382 6 AM to 8 PM Pacific Time Monday through Friday and 7 AM to 4 PM Pacific Time Saturday Canada 905 709 3839 6 AM to 8 PM Pacific Time...

Page 270: ...Printable Area Specifications Ink Cartridge Specifications Dimension Specifications Electrical Specifications Environmental Specifications Interface Specifications External USB Device Specifications Network Interface Specifications Safety and Approvals Specifications Windows System Requirements To use your product and its software your computer should use one of these operating systems Microsoft W...

Page 271: ...nt topic Technical Specifications Printing Specifications Paper path Rear MP tray top entry Paper cassette front entry Rear MP tray capacity Approximately 80 sheets at 17 to 24 lb 75 to 90 g m2 Paper cassette capacity Approximately 250 sheets at 17 to 24 lb 75 to 90 g m2 Parent topic Technical Specifications Scanning Specifications Scanner type Flatbed color Photoelectric device CIS Effective pixe...

Page 272: ...ecifications Paper input Faceup loading Paper output Facedown ejection Paper size US letter legal or A4 size Paper type Plain paper Paper weight 17 lb 64 g m2 to 24 lb 95 g m2 Sheet feeding capacity Total thickness 0 12 inch 3 mm Approximately 30 sheets US letter or A4 or 10 sheets legal Parent topic Technical Specifications Fax Specifications Fax type Black and white and color fax capability Supp...

Page 273: ...te interval Interface RJ 11 Phone Line RJ 11 Telephone set connection Parent topic Technical Specifications Paper Specifications Use paper under normal conditions Temperature 59 to 77 ºF 15 to 25 ºC Humidity 40 to 60 RH Note Since the quality of any particular brand or type of paper may be changed by the manufacturer at any time Epson cannot guarantee the quality of any non Epson brand or type of ...

Page 274: ...7 inches 127 178 mm 8 10 inches 203 254 mm 16 9 wide 4 17 1 inches 102 434 mm Paper types Plain paper and paper distributed by Epson Thickness 0 003 to 0 004 inch 0 08 to 0 11 mm Weight 17 lb 64 g m2 to 24 lb 90 g m2 Envelopes Size No 10 4 1 9 5 inches 105 241 mm Paper types Plain paper Weight 20 lb 75 g m2 to 24 lb 90 g m2 Parent topic Technical Specifications 274 ...

Page 275: ...Printable Area Specifications Single sheets 1 Top 0 12 inch 3 mm minimum 2 Left 0 12 inch 3 mm minimum 3 Right 0 12 inch 3 mm minimum 4 Bottom 0 12 inch 3 mm minimum Envelopes 275 ...

Page 276: ...rably based on images printed print settings paper type frequency of use and temperature For print quality a variable amount of ink remains in the cartridge after the replace cartridge indicator comes on Color Black Cyan Magenta Yellow Cartridge life Opened package 6 months Unopened package do not use if the date on the package has expired Temperature Storage 4 to 104 ºF 20 to 40 ºC 1 month at 104...

Page 277: ...b 16 5 kg without ink cartridges Parent topic Technical Specifications Electrical Specifications Power supply rating 100 to 240 V Input voltage range 90 to 264 V Rated frequency range 50 60 Hz Input frequency range 49 5 60 5 Hz Rated current 0 7 0 35 A Power consumption Standalone copying mode 19 W ISO IEC24712 Approximate Ready mode 9 5 W Sleep mode 3 8 W Power off mode 0 3 W Parent topic Technic...

Page 278: ...storage class for external storage Note Epson cannot guarantee the operation of externally connected devices Parent topic Technical Specifications External USB Device Specifications Note Use only external storage devices with independent AC power sources External storage devices that are powered via USB are not recommended Magneto optical drive 1 3GB Hard disk and USB flash 2TB drives Formatted in...

Page 279: ...ell Semiconductor Inc Type SP88W8786 MD0 2C2T00 This product conforms to Part 15 of FCC Rules and RSS 210 of the IC Rules Epson cannot accept responsibility for any failure to satisfy the protection requirements resulting from a non recommended modification of the product Operation is subject to the following two conditions 1 this device may not cause harmful interference and 2 this device must ac...

Page 280: ...d five 5 0 To be certain of the number of devices that you may connect to your line you may want to contact your local telephone company to determine the maximum REN for your calling area For products approved after July 23 2001 the REN for this product is part of the product identifier that has the format US BKMFA01BC451D The digits represented by 01 are the REN without a decimal point e g 01 is ...

Page 281: ...r entering fax header information According to the FCC s electrical safety advisory we recommend that you may install an AC surge arrestor in the AC outlet to which this equipment is connected Telephone companies report that electrical surges typically lightning transients are very destructive to customer terminal equipment connected to AC power sources and that this is a major nationwide problem ...

Page 282: ...o the requirement that the sum of the RENs of all the devices does not exceed five This Class B digital apparatus complies with Canadian ICES 003 Le présent matériel est conforme aux spécifications techniques applicables d Industrie Canada L indice d équivalence de la sonnerie IES sert à indiquer le nombre maximal de terminaux qui peuvent être raccordés à une interface téléphonique La terminaison ...

Page 283: ...software written by Eric Young eay cryptsoft com 5 The license terms of each open source software program are described in OSS pdf on your Printer Software CD 6 The list of open source software programs which this printer product includes are as follows GNU GPL This printer product includes the open source software programs which apply the GNU General Public License Version 2 or later version GPL ...

Page 284: ...ion 1 2 or its latest version Apple Public Source License Programs Apple Public Source License Programs Bonjour Net SNMP license This printer product includes the open source software program Net SNMP which applies the terms and conditions provided by owner of the copyright to the Net SNMP OpenSSL License Original SSLeay License This printer product includes t he open source software program OpenS...

Page 285: ...of Sun RPC Programs libc6_2 3 6 netkit inetd_0 10 netkit ping_0 10 portmap_5 2 1 glibc license This printer product includes the open source software program glibc which applies the terms and conditions provided by owner of the copyright to the glibc The list of glibc Programs libc6_2 3 6 TCP Wrappers license This printer product includes the open source software program TCP Wrappers which applies...

Page 286: ...he terms and conditions provided by owner of the copyright to the debianutils debianutils Program debianutils_2 6 2 shadow license This printer product includes the open source software program shadow which applies the terms and conditions provided by owner of the copyright to the shadow shadow Program login_4 0 3 telnetd license This printer product includes the open source software program telne...

Page 287: ... MD5license This printer product includes the open source software program MD5 which applies the terms and conditions provided by owner of the copyright to the MD5 MD5 Program MD5 1 6 AESlicense This printer product includes the open source software program AES which applies the terms and conditions provided by owner of the copyright to the AES AES Program AES 1 6 Parent topic Notices Trademarks E...

Page 288: ...s as a result of accident misuse or abuse of this product or unauthorized modifications repairs or alterations to this product or excluding the U S failure to strictly comply with Seiko Epson Corporation s operating and maintenance instructions Seiko Epson Corporation shall not be liable for any damages or problems arising from the use of any options or any consumable products other than those des...

Page 289: ...TING FROM LOSS OF USE DATA OR PROFITS WHETHER OR NOT ADVISED OF THE POSSIBILITY OF DAMAGE AND ON ANY THEORY OF LIABILITY ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE Parent topic Copyright Notice A Note Concerning Responsible Use of Copyrighted Materials Epson encourages each user to be responsible and respectful of the copyright laws when using any Epson product Wh...

Search results

Summary of Contents for WorkForce Pro WP-4540

Reviews:

Related manuals for WorkForce Pro WP-4540

Brands by name

Popular brands

Epson WorkForce Pro WP-4540, User Manual

Search results

Summary of Contents for WorkForce Pro WP-4540

Reviews:

Related manuals for WorkForce Pro WP-4540

Brands by name

Popular brands