Canon Scan Kiosk II User Manual Download Page 223

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Scan Kiosk II V2.0 User’s Guide

223

3.3.5 Exporting an Address

This section shows you how to export an address from the selected address book.

Log on to Scan Kiosk II V2.0.

For instructions on logging on to Scan Kiosk II V2.0, see

“Logging On,”

on p. 19.

From the Scan Kiosk II V2.0 Home screen, press [User Settings].

The User Settings screen appears.

Summary of Contents for Scan Kiosk II

Page 1: ...18001 20 UD2 001 Version 2 0 User s Guide...

Page 2: ...2 Scan Kiosk II V2 0 User s Guide This page is intentionally left blank...

Page 3: ...er 2 Using Scan Kiosk II V2 0 19 2 1 Logging On 19 2 2 Scanning to an E Mail Address 22 2 3 Scanning to an FTP Server 29 2 4 Scanning to a Shared Folder 36 2 5 Scanning to USB Memory 43 2 6 Scanning t...

Page 4: ...w Address 185 3 3 2 Modifying an Address 206 3 3 3 Copying an Address 212 3 3 4 Deleting an Address 219 3 3 5 Exporting an Address 223 3 3 6 Importing an Address 228 3 4 Showing the Operation History...

Page 5: ...is Manual The following symbols are used in this manual to explain procedures restrictions handling precautions and instructions that should be observed for safety WARNING Indicates a warning for oper...

Page 6: ...marked with a circle as shown below When multiple keys and buttons can be pressed all keys and buttons are marked Example 1 Press FTP Hyperlinks When this manual is in its native PDF form the blue un...

Page 7: ...the trademarks of their respective owners Copyright Copyright 2020 by Canon U S A Inc All rights reserved No part of this publication may be reproduced or transmitted in any form or by any means elect...

Page 8: ...locations where a considerable amount of dust accumulates Avoid warm or humid locations such as in the vicinity of a water faucet water heater or humidifier Avoid locations where the fumes from ammon...

Page 9: ...any way as this is extremely dangerous The power cord and AC adapter may become damaged if they are often stepped on or if heavy objects are placed on them Continued use of a damaged power cord and AC...

Page 10: ...y to take the AC adapter apart or modify it in any way When cleaning the product turn the power OFF and disconnect the power cord from the power outlet Do not allow water or flammable substances alcoh...

Page 11: ...keyboard and an overview of the User settings 1 1 Overview Scan Kiosk II V2 0 consists of a desktop Windows tablet PC and stand support for a specific series of DR scanners and optional USB keyboard S...

Page 12: ...on Tablet PC Stand Provides a stable platform to which the tablet PC must be attached Touch Panel Display Touch this screen to operate the Scan Kiosk II V2 0 application Bottom View Serial Ports Not u...

Page 13: ...ce s IP address Press User Settings to open the User Settings menu screen The button is grayed out when the user is in the User Settings menu Press Administrator Settings to open the Administrator Set...

Page 14: ...o start the scan to shared folder flow and access the Address selection screen Press USB memory to start the scan to USB memory flow Press FAX to start the scan to fax flow FAX is only displayed if th...

Page 15: ...B keyboard that is attached to the Windows tablet PC 1 3 1 Entering Characters Using the Virtual Keyboard If you touch a text box and the pop up virtual keyboard appears enter characters using the key...

Page 16: ...ymbols press To go to the next field on the screen press Tab To change the layout of the keyboard press To fix the keyboard to the bottom of the screen press To enable a floating keyboard so that you...

Page 17: ...Scan Kiosk II V2 0 User s Guide 17 2 When you have entered all characters press to close the keyboard...

Page 18: ...r characters using that keyboard 1 Press the text boxes into which you want to enter characters make sure the cursor is focused in the text box enter characters If a virtual keyboard appears press to...

Page 19: ...shared folder an e mail address if a mail server is configured and to USB memory 2 1 Logging On If the Administrator configured an Authentication server and log on credentials you must log on to the...

Page 20: ...If the Administrator configured the List Type Login screen select your user name from the list enter your password in the Password text box For instructions on entering characters from the pop up vir...

Page 21: ...from the Authentication Server drop down list select the Authentication Server enter your user name in the User name text box enter your password in the Password text box For instructions on entering...

Page 22: ...an to an e mail address IMPORTANT The Administrator must set up a mail server before you can send a scanned document to an e mail address The Home screen only shows E mail if a mail server has been co...

Page 23: ...erver has been configured by the Administrator My Address Book Contains all of your registered destinations that are stored on the device Shared Address Book Contains all of the shared registered dest...

Page 24: ...mail address from the list To scroll through the list of e mail addresses press or To filter the list by name or number press 4 Press Next If you do not want to scan and send your document to the sele...

Page 25: ...ttings see Specifying the Scan and Send Settings on p 65 IMPORTANT If Send the files immediately after scanning is set to ON in Send Settings of the Scan Send Settings screen scanning starts immediate...

Page 26: ...ce the next document that you want to scan into the scanner press Continue to scan more documents When you are finished scanning press Complete Press Complete to go to the Preview and Send screen Pres...

Page 27: ...the scanned file s size in KB Press to view different areas of the scanned image If the image is enlarged you can use your finger to move around the image Press to rotate the image 90 degrees each ti...

Page 28: ...sent without displaying the Address Confirmation screen 9 Confirm the e mail addresses to which you want to send the scanned images press OK If an error message appears press OK check the address sett...

Page 29: ...FTP Server This section describes how to scan to an e mail address IMPORTANT The Administrator must set up an FTP server before you can send a scanned document to it 1 From the Scan Kiosk II V2 0 Home...

Page 30: ...erver has been configured by the Administrator My Address Book Contains all of your registered destinations that are stored on the device Shared Address Book Contains all of the shared registered dest...

Page 31: ...TP server from the list To scroll through the list of FTP servers press or To filter the list by name or number press 4 Press Next If you do not want to scan and send your document to the selected FTP...

Page 32: ...ttings see Specifying the Scan and Send Settings on p 65 IMPORTANT If Send the files immediately after scanning is set to ON in Send Settings of the Scan Send Settings screen scanning starts immediate...

Page 33: ...ce the next document that you want to scan into the scanner press Continue to scan more documents When you are finished scanning press Complete Press Complete to go to the Preview and Send screen Pres...

Page 34: ...the scanned file s size in KB Press to view different areas of the scanned image If the image is enlarged you can use your finger to move around the image Press to rotate the image 90 degrees each ti...

Page 35: ...ent without displaying the Address Confirmation screen 9 Confirm the FTP server address to which you want to send the scanned images press OK If an error message appears press OK check the address set...

Page 36: ...osk II V2 0 User s Guide 2 4 Scanning to a Shared Folder This section describes how to scan to a shared folder 1 From the Scan Kiosk II V2 0 Home screen press Shared folder The Address selection scree...

Page 37: ...ress Book Contains all of your registered destinations that are stored on the device Shared Address Book Contains all of the registered destinations that are stored in a shared folder on an Address Bo...

Page 38: ...ared folder from the list To scroll through the list of folders press or To filter the list by name or number press 4 Press Next If you do not want to scan and send your document to the selected folde...

Page 39: ...ttings see Specifying the Scan and Send Settings on p 65 IMPORTANT If Send the files immediately after scanning is set to ON in Send Settings of the Scan Send Settings screen scanning starts immediate...

Page 40: ...ce the next document that you want to scan into the scanner press Continue to scan more documents When you are finished scanning press Complete Press Complete to go to the Preview and Send screen Pres...

Page 41: ...the scanned file s size in KB Press to view different areas of the scanned image If the image is enlarged you can use your finger to move around the image Press to rotate the image 90 degrees each ti...

Page 42: ...image is sent without displaying the Address Confirmation screen 9 Confirm the shared folders to which you want to send the scanned images press OK If an error message appears press OK check the send...

Page 43: ...cribes how to scan to a USB memory stick 1 Place the document you want to scan into the scanner 2 Insert your USB memory stick into one of the USB ports on the Scan Kiosk II V2 0 tablet PC 3 From the...

Page 44: ...ectly in the Path text box press Go You can also press Down to go into the directory of folders on the USB memory stick that is displayed Free disk space xx MB shows how much space is left on your USB...

Page 45: ...t of folders press or If you want to add new folders change the folder name or delete folders from your USB memory stick press Edit If you want to delete all files on your USB memory stick press Forma...

Page 46: ...Settings see Specifying the Scan and Send Settings on p 65 IMPORTANT If Send the files immediately after scanning is set to ON in Send Settings of the Scan Send Settings screen scanning starts immedia...

Page 47: ...e place the next document that you want to scan into the scanner press Continue to scan more documents When you are finished scanning press Complete Press Complete to go to the Preview and Send screen...

Page 48: ...the scanned file s size in KB Press to view different areas of the scanned image If the image is enlarged you can use your finger to move around the image Press to rotate the image 90 degrees each ti...

Page 49: ...e image is sent without displaying the Address Confirmation screen 11 Confirm the destination to which you want to send the scanned images press OK If an error message appears press OK check the send...

Page 50: ...es how to scan to a fax server IMPORTANT The Administrator must set up a fax server before you can send a scanned document to it The Home screen only shows FAX if a fax server has been configured 1 Fr...

Page 51: ...erver has been configured by the Administrator My Address Book Contains all of your registered destinations that are stored on the device Shared Address Book Contains all of the shared registered dest...

Page 52: ...r number from the list To scroll through the list of Fax addresses press or To filter the list by name or number press 4 Press Next If you do not want to scan and send your document to the selected fa...

Page 53: ...ttings see Specifying the Scan and Send Settings on p 65 IMPORTANT If Send the files immediately after scanning is set to ON in Send Settings of the Scan Send Settings screen scanning starts immediate...

Page 54: ...ce the next document that you want to scan into the scanner press Continue to scan more documents When you are finished scanning press Complete Press Complete to go to the Preview and Send screen Pres...

Page 55: ...the scanned file s size in KB Press to view different areas of the scanned image If the image is enlarged you can use your finger to move around the image Press to rotate the image 90 degrees each ti...

Page 56: ...s sent without displaying the Address Confirmation screen 9 Confirm the fax address to which you want to send the scanned images press OK If an error message appears press OK check the address setting...

Page 57: ...Scan Kiosk II V2 0 User s Guide 57 2 7 Scanning to a Printer This section describes how to scan to printer 1 From the Scan Kiosk II V2 0 Home screen press Printer The Print Settings screen appears...

Page 58: ...P address of the printer you want to use in the Printer IP address text box If you want to connect to the printer through a firewall select the Use passive mode check box IMPORTANT The destination pri...

Page 59: ...3 If the destination printer requires user credentials enter your user name in the User name text box enter your password in the Password text box If you want your credentials saved to the database s...

Page 60: ...s SNMP enabled press Confirmation next to Check SNMP enabled printer status The result is displayed under Check SNMP enabled printer status 5 Press Next If you do not want to scan and send your docume...

Page 61: ...ttings see Specifying the Scan and Send Settings on p 65 IMPORTANT If Send the files immediately after scanning is set to ON in Send Settings of the Scan Send Settings screen scanning starts immediate...

Page 62: ...ce the next document that you want to scan into the scanner press Continue to scan more documents When you are finished scanning press Complete Press Complete to go to the Preview and Send screen Pres...

Page 63: ...the scanned file s size in KB Press to view different areas of the scanned image If the image is enlarged you can use your finger to move around the image Press to rotate the image 90 degrees each ti...

Page 64: ...without displaying the Address Confirmation screen 10 Confirm the IP address of the printer to which you want to send the scanned images press OK If an error message appears press OK check the address...

Page 65: ...The procedure below demonstrates setting the scan and send settings from the E mail screen but the procedure is the same for all the Scan Kiosk II V2 0 user functions IMPORTANT The Home screen only s...

Page 66: ...erver has been configured by the Administrator My Address Book Contains all of your registered destinations that are stored on the device Shared Address Book Contains all of the shared registered dest...

Page 67: ...mail address from the list To scroll through the list of e mail addresses press or To filter the list by name or number press 4 Press Next If you do not want to scan and send your document to the sele...

Page 68: ...Guide 5 Specify the Scan Settings 5 1 Under Scan Settings select the paper size of the document that you want to scan Use the scroll bar on the right to scroll through the list of paper sizes The def...

Page 69: ...White Black and White Select to scan your document in black and white Error Diffusion Select to smooth out the pixels in a scanned document Text enhance Select to sharpen the text in a scanned docume...

Page 70: ...70 Scan Kiosk II V2 0 User s Guide 5 3 From the Resolution drop down list select the resolution in which you want to scan your document The default scanning resolution is 150dpi...

Page 71: ...et to less than 400dpi If you set Skip Blank Page the scanning speed may be reduced Simplex Select if you are scanning a one sided document Duplex Select if you are scanning a two sided document Skip...

Page 72: ...72 Scan Kiosk II V2 0 User s Guide 6 To specify the detailed scan settings press Detailed Settings The Detailed Settings screen appears...

Page 73: ...sensor and want the sensor to detect when two or more pages are fed together during a scan press the button next to Double feed detection by Ultrasonic Double feed detection by Ultrasonic is grayed ou...

Page 74: ...n Area specify how much vertical space overlap in millimeters from the top position and bottom position of the page there should be before scanning stops when a double feed is detected press OK If you...

Page 75: ...nt to specify the Double feed detection by length setting press OFF IMPORTANT Using the length of the first page of the document as a reference the scanner determines a double feed when it detects a d...

Page 76: ...next to Document orientation 6 3 1 Press the desired angle you would like to rotate the scanned image press OK Select Auto to rotate the scanned image correctly based on the orientation of the text If...

Page 77: ...d a scanned image press ON next to Remove Border If you do not want to remove a border around a scanned image press OFF 6 5 If you want to remove the punch holes from a scanned document press ON next...

Page 78: ...ided document 180 degrees press ON next to Rotate 180 degrees Back Side If you do not want to specify the Rotate 180 degrees Back Side setting press OFF IMPORTANT To use this setting you must set the...

Page 79: ...Scan Kiosk II V2 0 User s Guide 79 6 7 If you want to make sure that the scanned image is straight not askew press the button next to Deskew...

Page 80: ...ects if the image is skewed while the document is being scanned and corrects the image Straightens with angle contents of fed documents Detects if the image and contents in the image are skewed while...

Page 81: ...II V2 0 User s Guide 81 6 8 If you want to process the scanned image so that the background is smooth press ON next to Background smoothing If you do not want to set the Background smoothing setting...

Page 82: ...her side of a scanned document press the button next to Bleed through reduction Specify this setting when scanning thin documents with text or images on both sides 6 9 1 To specify the Bleed through r...

Page 83: ...hrough level the more the bleed through affect is reduced IMPORTANT Make sure to adjust the bleed through reduction level to match the type of document you are scanning Bleed through reduction cannot...

Page 84: ...matically remove isolated 3 x 3 black dots on white backgrounds or isolated 3 x 3 white dots on black backgrounds press ON next to Erase Dot If you do not want to specify the Erase Dot setting press O...

Page 85: ...an Kiosk II V2 0 User s Guide 85 6 11 If you want to remove protrusions in contours in scanned images press ON next to Erase Notch If you do not want to remove protrusions from scanned images press OF...

Page 86: ...next to Character Emphasis 6 12 1 To specify the Character Emphasis setting press ON 6 12 2 Press to the desired level to darken lines and text or press to lighten text and lines in a scanned document...

Page 87: ...User s Guide 87 6 13 To adjust the contrast of scanned images press the button next to Contrast 6 13 1 Press Low or High to adjust the contrast of colors in the scanned image 6 13 2 Press OK The cont...

Page 88: ...d back sides have different densities and you want to change the brightness and contrast of these two sides press the button next to Back side Brightness contrast IMPORTANT The Back side Brightness co...

Page 89: ...htness scale activates 6 14 1 1 Press Dark or Bright to adjust the back side brightness 6 14 2 To activate the back side contrast adjustment scale press the Use back side contrast check box A green ch...

Page 90: ...nt to detect the color of your document automatically and scan it accordingly press the button next to Auto Color Detection Settings IMPORTANT The Auto Color Detection Settings button only activates w...

Page 91: ...d white document is detected it is scanned as a grayscale image Color or Binary If a color document is detected it is scanned as a color image If a black and white document is detected it is scanned a...

Page 92: ...92 Scan Kiosk II V2 0 User s Guide 7 Press OK The Detailed Scan Settings are complete If you do not want to specify the Detailed Scan Settings press Cancel...

Page 93: ...2 0 User s Guide 93 8 To manually adjust the brightness of the scanned image press the scale marker and move it to the desired brightness setting or press Dark or Bright until the desired brightness s...

Page 94: ...94 Scan Kiosk II V2 0 User s Guide 9 If you want to view your user name and e mail address details press Details view your information press Back to return to the Scan Send Settings screen...

Page 95: ...Scan Kiosk II V2 0 User s Guide 95 10 Specify the Send Settings 10 1 If you want to change the file format of your scanned image press File Format press TIFF JPEG or PDF...

Page 96: ...ettings press OK Quality Press High Compression or High Quality to select the compression rate of the TIFF file Multi page settings Select Single page Front back separate file to send each side of eac...

Page 97: ...Scan Kiosk II V2 0 User s Guide 97 10 1 2 If you selected JPEG press High Compression or High Quality to select the compression rate of the JPEG file press OK...

Page 98: ...ple pages Compression Select Standard or High Quality as the compression method for the PDF file OCR Select the OCR Character Recognition check box to make the text in the PDF file searchable If you s...

Page 99: ...word press OK 10 1 3 3 If you want to set a password to restrict anyone from editing the document press the Use permissions password to restrict editing security settings check box press Permissions P...

Page 100: ...100 Scan Kiosk II V2 0 User s Guide 10 1 4 Press OK The File Format settings are complete If you do not want to specify the File Format settings press Cancel...

Page 101: ...raighten a scanned image if it was fed askew Prescan Select to scan the first page of a document so that you can view the results to adjust the brightness and contrast before scanning the entire docum...

Page 102: ...05142016154030123 ddmmyyyy File name 14052016154030123 If Custom File Name settings are configured by the Administrator you can select Custom to add the custom file name to the file name of the scann...

Page 103: ...the Home screen has been restricted by the Scan Kiosk II V2 0 Administrator Logout If you logged on to Scan Kiosk II V2 0 you are logged out after your image file is sent If you did not log on Logout...

Page 104: ...he Batch Separation settings from the E mail screen but the procedure is the same for all the Scan Kiosk II V2 0 user functions IMPORTANT To enable the Batch Separation settings the Scan Kiosk Adminis...

Page 105: ...server has been configured by the Administrator My Address Book Contains all of your registered destinations that are stored on the device Shared Address Book Contains all of the shared registered des...

Page 106: ...mail address from the list To scroll through the list of e mail addresses press or To filter the list by name or number press 4 Press Next If you do not want to scan and send your document to the sel...

Page 107: ...Scan Kiosk II V2 0 User s Guide 107 5 Press Send Settings 6 Press or until Batch Separation appears press the button next to Batch separation...

Page 108: ...nt to have your file separated into batch files after a blank page is detected This enables you to create multiple page files Patchcode Select if you want to have your file separated into batch files...

Page 109: ...pattern has different functions PATCH T When a PATCH T sheet is detected the file is separated at the start of the image of the next sheet You can specify whether to save the patch code sheet image by...

Page 110: ...paper separated file If you do not want to save a PATCH T patch code sheet press OFF 7 3 If you selected Specified Pages enter the number of pages to scan before batch separation occurs 8 Press OK If...

Page 111: ...you log on set to display your e mail address at the top of the address list and create Custom File Name and Index settings Job Button Settings Register and manage your job buttons Address Book Settin...

Page 112: ...0 User s Guide 2 From the Scan Kiosk II V2 0 Home screen press User Settings The User Settings screen appears 3 Press User Administration The User Administration screen appears To go back to the previ...

Page 113: ...box in the Password field enter a new password enter the same password in the Password confirmation field For instructions on entering characters from the virtual keyboard or USB keyboard see Enterin...

Page 114: ...Book screen drop down list select My Address Book or Shared Address Book The default address book is My Address Book The Shared Address Book is stored in the Scan Kiosk II V2 0 application Any user w...

Page 115: ...b Button or Shared Job Button The default job button screen is My Job Button screen You can use this screen to configure your user specific job button functions The Shared Job Button screen is configu...

Page 116: ...e or Job Button screen The default screen is the Home screen If you want your initial screen to be the Job Button screen select Job Button screen IMPORTANT If the Administrator has restricted the use...

Page 117: ...your e mail address to be selected by default and displayed at the top of the address list Your e mail address is displayed even if it has not been registered in the address book The default Send to...

Page 118: ...118 Scan Kiosk II V2 0 User s Guide 5 If necessary press Custom file name to create a custom file name that is appended to your scanned files The Custom File Name screen appears...

Page 119: ...between character strings in the file name and then select to use a hyphen or underscore character from the drop down list The default separator is Hyphen String Specify a text string to include in th...

Page 120: ...able items on the Custom file name screen 5 1 2 To change the order position of an item in the file name select the item press Up or Down The file name changes as you make your selections as shown at...

Page 121: ...phen You can change this to Underscore on the Custom File Name screen 5 1 4 If you want to reset the order of the items to the default order press Reset to default order The order of the items returns...

Page 122: ...ect Hyphen or _ Underscore from the drop down list The Enable check box may have already been selected from the Set the order of information screen See step 5 1 3 Next to Custom file name at the top o...

Page 123: ...structions on entering characters from the virtual keyboard or USB keyboard see Entering Characters on p 15 Next to Custom file name at the top of the screen the file name changes as you make your sel...

Page 124: ...eck box next to User name The Enable check box may have already been selected from the Set the order of information screen See step 5 1 3 Next to Custom file name at the top of the screen the file nam...

Page 125: ...te format The Enable check box may have already been selected from the Set the order of information screen See step 5 1 3 Next to Custom file name at the top of the screen the file name changes as you...

Page 126: ...at The Enable check box may have already been selected from the Set the order of information screen See step 5 1 3 The time set on the device is used 5 8 If you want to add the device s name to the fi...

Page 127: ...en there are one or more pages or when the Batch Separation function is set to On 5 9 1 Press the Start number text box enter the starting value of the counter 5 9 2 Press the Number of digits text bo...

Page 128: ...8 Scan Kiosk II V2 0 User s Guide 6 If necessary press Index settings to specify the content of index files metadata that is attached to the user s scanned image files The Index Settings screen appear...

Page 129: ...Scan Kiosk II V2 0 User s Guide 129 6 1 Press XML or CSV to select the file format of the index files CSV is the default file format...

Page 130: ...Kiosk II V2 0 User s Guide 6 2 Press the button next to Set the order of information to configure the order of the items that are included in the index file and enable Index items on the Index setting...

Page 131: ...items on the Index settings screen 6 2 2 To change the order position of an item in the index file select the item press Up or Down The items are added as you make your selections as shown at the bott...

Page 132: ...x file press the Index string text box enter the text string press the Field name text box enter a name for the Index String field For instructions on entering characters from the virtual keyboard or...

Page 133: ...l keyboard or USB keyboard see Entering Characters on p 15 The Enable check box may have already been selected from the Set the order of information screen See step 6 2 1 User is the default field nam...

Page 134: ...eld For instructions on entering characters from the virtual keyboard or USB keyboard see Entering Characters on p 15 The Enable check box may have already been selected from the Set the order of info...

Page 135: ...box enter a name for the Device Name field For instructions on entering characters from the virtual keyboard or USB keyboard see Entering Characters on p 15 The Enable check box may have already been...

Page 136: ...or the File Name field File Size Press the File Size check box to include the file size in the index file Then enter a name for the File Size field Number of Pages Press the Number of Pages check box...

Page 137: ...Scan Kiosk II V2 0 User s Guide 137 7 Press OK The User Administration settings are complete...

Page 138: ...pplication 3 2 1 Creating a New Job Button and Specifying the Job Button Settings This section shows how to create a new job button and specify the job button settings 1 Log on to Scan Kiosk II V2 0 F...

Page 139: ...Scan Kiosk II V2 0 User s Guide 139 3 Press Job Button Settings The Job Button Settings screen appears To go back to the previous screen press Back...

Page 140: ...e Job Button Type drop down list select the type of Job Button you want to create If you select Shared Job Button any user who logs on to Scan Kiosk II V2 0 can use your shared job button If you do no...

Page 141: ...Scan Kiosk II V2 0 User s Guide 141 5 Press Edit New Job Button The New Job Button screen appears...

Page 142: ...142 Scan Kiosk II V2 0 User s Guide 6 Specify the Job Button Settings 6 1 To specify on which device this job button appears select the device from the Device drop down list...

Page 143: ...m the virtual keyboard or USB keyboard see Entering Characters on p 15 If you want the job button name to be on two lines press ENTER on the keyboard to insert a line break NOTE Job buttons are sorted...

Page 144: ...144 Scan Kiosk II V2 0 User s Guide 6 3 If necessary from the Color of Job Button drop down list select a color for the job button Blue is the default job button color...

Page 145: ...ct this Job button drop down list press the desired action for the job button Skip Scan Setting Screen After the job button is pressed scanning starts automatically Display Scan Setting Screen After t...

Page 146: ...tings for scanned image files press Modify next to Custom file name Settings 6 5 1 Press the File name text box enter a baseline name for the scanned image file For instructions on entering characters...

Page 147: ...t this Job Button drop down list select the desired action for the job button Display the file name entry screen Select to provide the user the option to change the file name Skip the file name entry...

Page 148: ...t None if you do not want to add the date to the image file IMPORTANT Select Custom to configure additional custom file name settings For instructions see step 5 of Configuring the User Administration...

Page 149: ...ext to Scan Delivery Options 6 6 1 Specify the Scan and Send Settings for the job button press OK For instructions see Specifying the Scan and Send Settings on p 65 You can also press Edit Address Boo...

Page 150: ...ttings for scanned image files press Modify next to Index settings 6 7 1 Press ON to attach index files metadata to the scanned image file after you press the job button and to activate the When you s...

Page 151: ...entry screen Enables the user to change the index string Skip the index string entry screen Select if you do not want the user to change the index string IMPORTANT To configure additional Index setti...

Page 152: ...s OK If you want to return the Job Button Settings to their default settings press Default If you do not want to specify the Job Button Settings press Cancel The Job Button Settings are complete and t...

Page 153: ...Settings This section shows how to modify the job button settings 1 Log on to Scan Kiosk II V2 0 For instructions on logging on to Scan Kiosk II V2 0 see Logging On on p 19 2 From the Scan Kiosk II V2...

Page 154: ...154 Scan Kiosk II V2 0 User s Guide 3 Press Job Button Settings The Job Button Settings screen appears To go back to the previous screen press Back...

Page 155: ...Scan Kiosk II V2 0 User s Guide 155 4 From the Job Button Type drop down list select the type of Job Button you want to modify...

Page 156: ...check box next to the job button that you want to modify press Edit Modify 6 Modify the job button settings as shown in steps 6 and 7 of Creating a New Job Button and Specifying the Job Button Settin...

Page 157: ...ion shows how to copy a job button and register it as a new job button 1 Log on to Scan Kiosk II V2 0 For instructions on logging on to Scan Kiosk II V2 0 see Logging On on p 19 2 From the Scan Kiosk...

Page 158: ...158 Scan Kiosk II V2 0 User s Guide 3 Press Job Button Settings The Job Button Settings screen appears To go back to the previous screen press Back...

Page 159: ...Scan Kiosk II V2 0 User s Guide 159 4 From the Job Button Type drop down list select the type of Job Button you want to modify...

Page 160: ...160 Scan Kiosk II V2 0 User s Guide 5 Select the check box next to the job button that you want to copy press Edit Copy The Copy screen appears...

Page 161: ...Scan Kiosk II V2 0 User s Guide 161 6 Press OK A duplicate job button with the same name as the copied button is created...

Page 162: ...162 Scan Kiosk II V2 0 User s Guide 7 If you want to modify the copied job button select the copied job button press Edit Modify...

Page 163: ...as necessary press OK For instructions on specifying the Job Button Settings see Creating a New Job Button and Specifying the Job Button Settings on p 138 The new job button appears on the Job Button...

Page 164: ...Button This section shows how to delete a job button 1 Log on to Scan Kiosk II V2 0 For instructions on logging on to Scan Kiosk II V2 0 see Logging On on p 19 2 From the Scan Kiosk II V2 0 Home scre...

Page 165: ...Scan Kiosk II V2 0 User s Guide 165 3 Press Job Button Settings The Job Button Settings screen appears To go back to the previous screen press Back...

Page 166: ...166 Scan Kiosk II V2 0 User s Guide 4 From the Job Button Type drop down list select the type of Job Button you want to modify...

Page 167: ...lect the check box next to the job button that you want to delete press Edit Delete A confirmation message appears 6 Press Yes to delete the job button If you do not want to delete the selected job bu...

Page 168: ...folder on a designated server as a file in the CSV format Export job buttons when you want to back them up or move them to a different server 1 Log on to Scan Kiosk II V2 0 For instructions on logging...

Page 169: ...Scan Kiosk II V2 0 User s Guide 169 3 Press Job Button Settings The Job Button Settings screen appears To go back to the previous screen press Back...

Page 170: ...170 Scan Kiosk II V2 0 User s Guide 4 From the Job Button Type drop down list select the type of Job Button you want to modify...

Page 171: ...Scan Kiosk II V2 0 User s Guide 171 5 Select the check box next to the job button that you want to export press Edit Export You can export multiple job buttons at the same time...

Page 172: ...ort the job button settings Press Connection test to check that the host name connected to the network successfully If the connection is successful OK is displayed If the connection failed NG No Good...

Page 173: ...of the user who has access to the server Press the Password text box enter the user s password For instructions on entering characters from the virtual keyboard or USB keyboard see Entering Characters...

Page 174: ...nter the folder path directly into the text box or press Browse to navigate to the folder If you press Browse and have entered invalid user credentials you must enter the user credentials again to gai...

Page 175: ...Scan Kiosk II V2 0 User s Guide 175 10 Press OK The Job Button Export settings are complete...

Page 176: ...mport a job button from a shared folder on a server to the Scan Kiosk II V2 0 application 1 Log on to Scan Kiosk II V2 0 For instructions on logging on to Scan Kiosk II V2 0 see Logging On on p 19 2 F...

Page 177: ...Scan Kiosk II V2 0 User s Guide 177 3 Press Job Button Settings The Job Button Settings screen appears To go back to the previous screen press Back...

Page 178: ...178 Scan Kiosk II V2 0 User s Guide 4 From the Job Button Type drop down list select the type of Job Button you want to modify...

Page 179: ...Scan Kiosk II V2 0 User s Guide 179 5 Press Edit Import The Import screen appears...

Page 180: ...Settings that you want to import Press Connection test to check that the host name connected to the network successfully If the connection is successful OK is displayed If the connection failed NG No...

Page 181: ...of the user who has access to the server Press the Password text box enter the user s password For instructions on entering characters from the virtual keyboard or USB keyboard see Entering Characters...

Page 182: ...b button settings file directly or press Browse to navigate to the file If you press Browse and your user credentials are not found you must enter the correct user credentials the domain of the folder...

Page 183: ...ist select the action to perform when importing the job button setting file Replaces the whole data Deletes all currently registered job buttons and overwrites them with the imported job buttons Appen...

Page 184: ...184 Scan Kiosk II V2 0 User s Guide 11 Press OK The Job Button Import settings are complete...

Page 185: ...Shared Address Book For more information please contact your Scan Kiosk II V2 0 Administrator 3 3 1 Creating a New Address This section shows how to create a new address IMPORTANT Up to a total of 1 0...

Page 186: ...186 Scan Kiosk II V2 0 User s Guide 2 From the Scan Kiosk II V2 0 Home screen press User Settings The User Settings screen appears...

Page 187: ...Scan Kiosk II V2 0 User s Guide 187 3 Press Address Book Settings The Address Book Settings screen appears To go back to the previous screen press Back...

Page 188: ...m the Address Book type drop down list select the address book type Shared Address Book or My Address Book from the Address type drop down list select the address type you want to create If you do not...

Page 189: ...Scan Kiosk II V2 0 User s Guide 189 5 Press Edit New The New Address screen appears...

Page 190: ...Kiosk II V2 0 User s Guide 5 1 If you selected E mail in step 4 press the Name text box enter a name for the sender s e mail address press the E mail address text box enter the sender s e mail address...

Page 191: ...e Protocol drop down list select the protocol to use when sending files to shared folders You can select SMB WebDAV or WebDAV over SSL IMPORTANT Select WebDAV or WebDAV over SSL to activate the Port n...

Page 192: ...box enter the fully qualified domain name of the computer that contains the publicly shared folder If necessary press Connection test to test the connection to the computer If the connection is succe...

Page 193: ...e 193 5 2 4 If WebDAV or WebDAV over SSL was selected in step 5 2 1 press the Port number text box enter the port number for the HTTP connection The standard WebDAV port number is 80 The standard WebD...

Page 194: ...ectly or press Browse to navigate to the folder If you press Browse you must enter the user credentials and then press OK IMPORTANT You must add a backslash to the end of the folder path This enables...

Page 195: ...er account that has Write permissions for the shared folder If you want to save the password of the user account press the Save password check box IMPORTANT If the user credentials are not set the use...

Page 196: ...Explicit An unencrypted FTP connection which switches to a secure SSL connection over port 21 prior to you being granted access to the FTP server FTPS Implicit An SSL connection that establishes insta...

Page 197: ...ver in the Name text box 5 3 3 Press the Name text box enter the IP address or host name of the FTP server If necessary press Connection test to test the connection to the server If the connection is...

Page 198: ...ter the new folder path directly or press Browse to navigate to the folder If you press Browse you must enter the user credentials and then press OK IMPORTANT You must add a backslash to the end of th...

Page 199: ...n method to use for the SFTP protocol The Authentication Method drop down list is only active when SFTP is selected as the Protocol 5 3 6 If necessary press the Port number text box enter the port num...

Page 200: ...access to the FTP server proceed to the next step 5 3 9 If you selected SFTP as the Protocol and Password Authentication as the Authentication Method press the Password text box enter your password to...

Page 201: ...ave Pass check box 5 3 11 If you selected SFTP as the Protocol and Private Key Authentication as the Authentication Method press the Fingerprint text box enter the fingerprint shortened version of the...

Page 202: ...elected FAX in step 4 press Edit New 5 4 1 Press the Name text box enter the fax machine s name 5 4 2 Press the FAX number text box enter the fax number press OK The FAX settings are complete If you d...

Page 203: ...osk II V2 0 User s Guide 203 5 5 If you selected Group in step 4 press Edit New 5 51 Press the Name text box enter a name for the group 5 5 2 To add addresses to the group press Add The address list a...

Page 204: ...he Address Book type drop down list select the address book that contains the addresses you want in the group from the Address type drop down list select the address types only E mail and Shared folde...

Page 205: ...esses you want to include in the group press OK The addresses are added to the group 5 5 5 Press OK The Address Book Settings screen appears 6 Press OK The New Address settings are complete If you do...

Page 206: ...incorrect and must be changed This section shows you how to view the detailed information of an address and then modify it if necessary 1 Log on to Scan Kiosk II V2 0 For instructions on logging on to...

Page 207: ...Scan Kiosk II V2 0 User s Guide 207 3 Press Address Book Settings The Address Book Settings screen appears To go back to the previous screen press Back...

Page 208: ...4 From the Address Book type drop down list select the address book type Shared Address Book or My Address Book from the Address type drop down list select the address type you want to modify To go ba...

Page 209: ...Scan Kiosk II V2 0 User s Guide 209 5 Select the address you want to modify from the list press Detail Info The Detailed Information screen for the address appears...

Page 210: ...210 Scan Kiosk II V2 0 User s Guide 6 Check the detailed information for the selected address determine what information needs to be changed press Back...

Page 211: ...0 User s Guide 211 7 Make sure that the user you want to modify is still selected press Edit Modify 8 Modify the address For information on modifying the address see steps 5 1 to 6 of Creating a New...

Page 212: ...ANT If editing is restricted for only one Address Book My Address Book or Shared Address Book it is only possible to copy addresses from the one restricted address book and move them into the unrestri...

Page 213: ...Scan Kiosk II V2 0 User s Guide 213 3 Press Address Book Settings The Address Book Settings screen appears To go back to the previous screen press Back...

Page 214: ...4 From the Address Book type drop down list select the address book type Shared Address Book or My Address Book from the Address type drop down list select the address type you want to modify To go ba...

Page 215: ...Scan Kiosk II V2 0 User s Guide 215 5 Select the address you want to copy from the list press Edit Copy The Address Copy screen appears...

Page 216: ...op down list select the address book destination to where you want to copy the address 7 Make sure a check mark appears by the address you selected in step 5 press OK The copied address appears in the...

Page 217: ...sk II V2 0 User s Guide 217 8 If you want to modify the copied address select the copied address press Edit Modify Depending on the address type you selected the settings screen for that address type...

Page 218: ...k II V2 0 User s Guide 9 Modify the address as necessary press OK For instructions on specifying the address settings see Creating a New Address on p 185 The new address appears in the address list as...

Page 219: ...ion shows you how to delete an address from the selected address book 1 Log on to Scan Kiosk II V2 0 For instructions on logging on to Scan Kiosk II V2 0 see Logging On on p 19 2 From the Scan Kiosk I...

Page 220: ...220 Scan Kiosk II V2 0 User s Guide 3 Press Address Book Settings The Address Book Settings screen appears To go back to the previous screen press Back...

Page 221: ...4 From the Address Book type drop down list select the address book type Shared Address Book or My Address Book from the Address type drop down list select the address type you want to modify To go ba...

Page 222: ...II V2 0 User s Guide 5 Select the address you want to delete press Edit Delete A confirmation screen appears 6 Press Yes If you do not want to delete the address press No The address is deleted from t...

Page 223: ...ion shows you how to export an address from the selected address book 1 Log on to Scan Kiosk II V2 0 For instructions on logging on to Scan Kiosk II V2 0 see Logging On on p 19 2 From the Scan Kiosk I...

Page 224: ...224 Scan Kiosk II V2 0 User s Guide 3 Press Address Book Settings The Address Book Settings screen appears To go back to the previous screen press Back...

Page 225: ...0 User s Guide 225 4 From the Address Book type drop down list select the Address Book type Shared Address Book or My Address Book from the Address type drop down list select the kind of addresses yo...

Page 226: ...226 Scan Kiosk II V2 0 User s Guide 5 Select the addresses you want to export press Edit Export You can export multiple addresses at the same time...

Page 227: ...er s Guide 227 6 Enter the necessary information for each item press OK For instructions see Exporting a Job Button on p 168 The export starts and a confirmation message appears Press Yes The Export s...

Page 228: ...tion shows you how to import an address into a selected address book 1 Log on to Scan Kiosk II V2 0 For instructions on logging on to Scan Kiosk II V2 0 see Logging On on p 19 2 From the Scan Kiosk II...

Page 229: ...Scan Kiosk II V2 0 User s Guide 229 3 Press Address Book Settings The Address Book Settings screen appears To go back to the previous screen press Back...

Page 230: ...230 Scan Kiosk II V2 0 User s Guide 4 From the Address Book type drop down list select the Address Book type Shared Address Book or My Address Book to where you want to import the address book data...

Page 231: ...Scan Kiosk II V2 0 User s Guide 231 5 Press Edit Import You can import multiple addresses at the same time...

Page 232: ...data that you want to import Press Connection test to check that the host name connected to the network successfully If the connection is successful OK is displayed If the connection failed NG No Goo...

Page 233: ...of the user who has access to the server Press the Password text box enter the user s password For instructions on entering characters from the virtual keyboard or USB keyboard see Entering Characters...

Page 234: ...the Address Book file text box or press Browse to navigate to the file If you press Browse and your user credentials are not found you must enter the correct user credentials the domain of the folder...

Page 235: ...n importing the Address Book file Replaces the whole data Select this setting to overwrite the entire address book with the imported address book data Appends data Select this setting to add the impor...

Page 236: ...236 Scan Kiosk II V2 0 User s Guide 11 Press OK A confirmation message appears 12 Press Back to return to the Address Book Settings screen The Import settings are complete...

Page 237: ...your Scan Kiosk II V2 0 operation history The operation history list is in order by the most recent date and time 1 Log on to Scan Kiosk II V2 0 For instructions on logging on to Scan Kiosk II V2 0 se...

Page 238: ...238 Scan Kiosk II V2 0 User s Guide 3 Press Show Operation History The Show Operation History screen appears To go back to the previous screen press Back...

Page 239: ...check box next to the date and time of the desired operation that you want to view press Detail Info You can select only one operation at a time To scroll through the history list press or If you do n...

Page 240: ...240 Scan Kiosk II V2 0 User s Guide 5 View the detailed information press Back The Show Operation History screen appears...

Page 241: ...n Information This section shows how to display and verify the Scan Kiosk II V2 0 version information 1 From the Scan Kiosk II V2 0 Home screen press About The version information screen appears If yo...

Page 242: ...242 Scan Kiosk II V2 0 User s Guide 2 View the version information press Close The Home screen appears...

Page 243: ...6 Logging Off This section shows you how to log off the Scan Kiosk II V2 0 tablet PC if the Administrator configured log on credentials for you 1 From any Scan Kiosk II V2 0 screen press Logout You a...

Page 244: ...ion shows you how to power OFF the Scan Kiosk II V2 0 tablet PC properly 1 From any Scan Kiosk II V2 0 screen press Power Off A confirmation screen appears 2 Press Yes If you do not want to power OFF...

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