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CHAPTER

7-1

7

Printing Communication Reports 
and Fax Function Settings

This chapter lists the method of setting a communication report’s output and printing the 
registered contents of the Custom Fax Settings.

Report Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Setting the Output of a Communication Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

Setting Automatic Output of a TX Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-3
Setting Automatic Output of an Activity Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-4
Setting Automatic Output of an RX Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-6
Setting Automatic Output of a Memory Box RX Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-7

Printing Registered and Set Contents  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-8

CHAPTER

Index.book  Page 1  Thursday, May 24, 2001  12:30 AM

Summary of Contents for 3300 Series

Page 1: ...Please read this guide before operating this equipment After you finish reading this guide store it in a safe place for future reference ENG Series Facsimile Guide Facsimile Guide...

Page 2: ...Guide For Copying Instructions Copying Guide For Mail Box Function Instructions Mail Box Function Guide For Fax Instructions Facsimile Guide This Document For Remote UI Instructions Remote UI Guide Fo...

Page 3: ...System Management Settings Printing Communication Reports and Fax Function Settings Troubleshooting Appendix Contains the Appendices and Index Chap 1 Chap 2 Chap 3 Chap 4 Chap 5 Chap 6 Chap 7 Chap 8...

Page 4: ...been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interferen...

Page 5: ...t AC three wire grounded outlet only Do not connect this unit to an outlet or power line shared with other appliances that cause electrical noise Air conditioners electric typewriters copiers and mach...

Page 6: ...ifications to the equipment unless otherwise specified in the Reference Guide If such changes or modifications should be made you could be required to stop operation of the equipment Note This equipme...

Page 7: ...e power outlet should be a three prong grounded receptacle Single or Duplex It should be independent from copiers heaters air conditioners or any electric equipment that is thermostatically controlled...

Page 8: ...telecommunications company cause to request the user to disconnect the equipment Complies with the Canadian ICES 003 class A limits Users should ensure for their own protection that the electrical gro...

Page 9: ...des signaux d appel non normalis s ou des codes sp ciaux qui risquent de perturber le fonctionnement du t l copieur C Condition d alimentation Raccordez le t l copieur une prise de courant plus terre...

Page 10: ...n e par le fournisseur Toute r paration ou modification que pourrait faire I utilisateur de cet appareil ou tout mauvais fonctionnement donne la compagnie de t l communication le droit de d brancher I...

Page 11: ...and Department 1 13 Registering Sender s Names 1 14 Chapter 2 Basic Fax Usage Sending a Fax 2 2 Sending an Original 2 7 Document Sizes Used When Sending 2 7 Orientation of Originals 2 8 Setting the Re...

Page 12: ...the Sender s Name Printed on the Recording Paper Sender s Names TTI 3 14 Changing the Receiving Mode RX Mode 3 16 Sending Two sided Originals on Two Pages 2 1 sided 3 18 Specifying the Scanning Size...

Page 13: ...29 Setting the Pause Time 5 30 Setting Auto Redial 5 31 Setting the Stamping Conditions 5 33 Setting Reception Functions 5 35 Specifying Whether or Not to Use ECM for Received Documents 5 35 Specifyi...

Page 14: ...Printing Registered and Set Contents 7 8 Chapter 8 Troubleshooting When Problems Occur 8 2 Problems Sending Documents 8 2 Problems Receiving Documents 8 4 Other Problems 8 5 Error Messages 8 6 Questio...

Page 15: ...Receiving RX WARNING Indicates a warning concerning operations that may lead to death or injury to persons if not performed correctly In order to use the machine safely always pay attention to these...

Page 16: ...model or options are not displayed on the touch panel display The keys which you should press are marked with as shown below When multiple keys can be pressed on a touch panel display all keys are mar...

Page 17: ...R 3300 2800 2200 Series Can Do 1 2 Various Fax Functions 1 2 Checking Changing and Canceling Fax Jobs 1 5 Things You Must Do Before Using This Machine 1 6 Selecting the Type of Telephone Line 1 7 Sett...

Page 18: ...ed on the touch panel display Various Fax Functions Fax Basic Features screen The screen shown on the left which appears when the machine is ready to send faxes is called the Fax Basic Features screen...

Page 19: ...ck or display the fax communication status or to cancel sending Special Features screen When you press Special Features from the Fax Basic Features screen the Special Features screen appears on the to...

Page 20: ...scanned originals at an enlarged or reduced size See p 3 19 Press to specify the size at which the original is scanned You can also register up to two non standard sizes that you frequently use See p...

Page 21: ...Screen By using each of the System Monitor screens you can check the status of a sent document cancel sending check the status of a received document delete a received document cancel receiving of a d...

Page 22: ...the Line Type To set the type of telephone line connected to the machine check whether it is a rotary dial rotary pulse or a touch tone type and make the correct setting See Selecting the Type of Tel...

Page 23: ...See Attaching a Transmission Terminal ID to the Document Being Sent on p 5 5 If the machine is set so that the sending record is printed at the top of the recording paper on the receiving side and not...

Page 24: ...nes of the world are expressed globally in terms of the difference in hours up to 12 hours from GMT 0 hours A time zone is a region throughout which this time difference is the same Daylight Saving Ti...

Page 25: ...the time zone where the machine is located and press OK NOTE The default setting is GMT 5 00 Eastern time US Canada GMT 5 00 Central time US Canada GMT 6 00 Mountain time US Canada GMT 7 00 Pacific ti...

Page 26: ...in the same way as the above NOTE When you make the Daylight Saving Time settings the machine automatically sets the standard time of the machine one hour forward at the specified date and time The d...

Page 27: ...ering This Machine s Telephone Number You can register the telephone number that you use with this machine When you fax a document the receiving fax machine includes this telephone number in the sende...

Page 28: ...hone number Used to insert a country code Press after the country code and before the telephone number Backspace Used to delete the character immediately in front of the cursor The telephone number ca...

Page 29: ...e and department name if available in the sender information on the recording paper Some fax models also display sender information on the touch panel display during transmission 1 Call up the desired...

Page 30: ...e Special Features screen See Sending a Document with the Sender s Name Printed on the Recording Paper Sender s Names TTI on p 3 14 1 Call up the desired screen as follows 2 Select the number item und...

Page 31: ...OK For instructions explaining how to enter characters see the Reference Guide You can enter up to 24 alphanumeric characters NOTE To erase the entered characters numbers press Clear To cancel storin...

Page 32: ...1 Things You Must Do Before Using This Machine 1 16 Before You Use the Fax Functions...

Page 33: ...s Stamping Original 2 17 Various Dialing Methods 2 19 Specifying Destinations Using Numeric Keys 2 19 Specifying the Last Destination Dialed Using Numeric Keys 2 20 Specifying a Destination Using the...

Page 34: ...ils of the following items see the Reference Guide Main power and control panel power Routine maintenance 1 Press Fax If the message You must insert a control card appears insert a control card See th...

Page 35: ...set the original see Sending an Original on p 2 7 3 Perform the basic settings using the Fax Basic Features screen NOTE In the Fax Basic Features screen you can select ways of transmission Direct Spee...

Page 36: ...s See Chapter 3 Special Fax Functions 5 Specify the destination For instructions explaining how to specify a destination see Various Dialing Methods on p 2 19 If you want to set other sending conditio...

Page 37: ...are being processed your document will be sent once they are complete Remove the original when the scanning is complete If the optional control card is being used remove the control card See the Refe...

Page 38: ...documents This figure is based on the use of ITU T No 1 chart standard setting Use the System Monitor screen to check the TX Transmission result and cancel documents that are being sent or waiting to...

Page 39: ...memory You can also automatically reverse a 2 sided original and fax both sides Document Sizes Used When Sending The size of the original is automatically detected and the document is scanned However...

Page 40: ...vertically or horizontally However the scanning speed for horizontally placed originals is somewhat slower than for vertically placed originals You can place originals horizontally when printing with...

Page 41: ...Superfine Ultrafine Photo or Text Photo modes have enhanced clarity transmission may take longer with these than with the normal mode The default settings are as follows Resolution Standard Density St...

Page 42: ...send photographs or other images with half tones enhanced NOTE The Text mode requires the least time followed by the Text Photo and Photo modes 1 Place your original and press Resolution Density Imag...

Page 43: ...sending destination and press Start For instructions explaining how to specify the destination see Various Dialing Methods on p 2 19 If you want to set other sending conditions set them before specif...

Page 44: ...without storing the data in the machine s memory Sending an Original After It Has Been Scanned Memory Sending All of the originals to be sent are first scanned and read into memory then sent This mean...

Page 45: ...Fax Functions 3 Specify the destination For details see Various Dialing Methods on p 2 19 4 Press Start The resolution density and image quality must be set after placing the original in the feeder an...

Page 46: ...esolution Density and Image Quality to Match the Original on p 2 9 The machine begins sending the documents from memory The display returns to the Fax Basic Features screen after the scanning is compl...

Page 47: ...the original again and resend it If you want to cancel sending or the standby status of a document that has been scanned use the System Monitor screen See Canceling Transmission on p 4 2 Sending an O...

Page 48: ...when Delayed Transmission or Sequential Broadcast Transmission is specified When you send a number of originals from the feeder the originals are sent while they are being scanned 5 Press Start As so...

Page 49: ...ched When sending an original directly you can set the machine so that the original is stamped either after it has been sent or after it has been scanned See Setting the Stamping Conditions on p 5 33...

Page 50: ...OTE To cancel the Stamp mode press Stamp again 3 Send the document after specifying the destination For details see Sending a Fax on p 2 2 A mark stamp appears on the output original NOTE When the don...

Page 51: ...ne or more destinations using the Coded Dialing Number by using Coded Dialing on the Fax Basic Features screen Specifying with the Directory Specify the destination by using Address Book on the Fax Ba...

Page 52: ...PBX that accepts only push signals from a dial line Next Press to specify another destination after specifying the first destination using the numeric keys See Specifying Two or More Destinations on p...

Page 53: ...ifying a Destination Using the Directory Address Book You can specify a destination stored in this machine If you do not know the Coded Speed Dialing number you can search for the destination using it...

Page 54: ...ic Fax Usage 2 2 Make sure the machine is ready to send press Address Book select the destination When selecting using One touch Speed Dialing keys Press the Index key Select the index where the desir...

Page 55: ...ee Storing the Index Name of the Directory on p 5 27 Each index contains 15 destinations the last index contains 5 destinations NOTE If you want to display the directory in alphabetic order press Alph...

Page 56: ...ialing keys press One touch 3 Send the document in the usual way For details see Sending a Fax on p 2 2 Specifying with Coded Speed Dialing You can dial the destination by using three digit numbers st...

Page 57: ...to 200 for the destination using numeric keys If you want to specify other destinations from the directory repeat the above steps See Specifying Two or More Destinations on p 2 26 The fax number and...

Page 58: ...destination by One touch Speed Dialing Coded Speed Dialing or Number Key Dialing 4 Send the document in the usual way For details see Sending a Fax on p 2 2 Specifying Two or More Destinations If you...

Page 59: ...ination using the Address Book Press Address Book select the desired destination press Done To specify two or more destinations from the Address Book select the destinations and press Done When specif...

Page 60: ...eric keys press Next to consecutively specify the destinations When using One touch Speed Dialing press Address Book specify the destination press Done NOTE To cancel the destination specified from th...

Page 61: ...eing printed on the paper sizes are indicated with an asterisk IMPORTANT The sizes of paper on which a received document can be printed are 11 x 17 LGL LTR LTRR STMT and STMTR If you want to print an...

Page 62: ...ayed 2 When document reception is complete the Processing Data lamp on the control panel lights This indicates that documents are stored in memory NOTE The Processing Data lamp will flash light even w...

Page 63: ...mode to On received documents are stored in memory instead of being printed See Changing the Receiving Mode RX Mode on p 3 16 NOTE To set the Memory Lock press Additional Functions System Settings Com...

Page 64: ...f Received Jobs on p 4 9 Transferring Received Documents If you set the Transfer Receiving mode to On received documents are transferred to a destination registered in advance See Changing the Receivi...

Page 65: ...edly until the Fax Basic Features screen appears The received documents are transferred to the specified destination NOTE You can set whether or not to print received documents on this machine dependi...

Page 66: ...es and RX passwords must be dialed in addition to the telephone numbers By using a subaddress you can carry out communication with another manufacturer s machine that supports the subaddress function...

Page 67: ...not need to enter a password The specified mode is set and the display returns to the Fax Basic Features screen 3 Specify the sending destination and press Start To specify destinations see Various D...

Page 68: ...that a PIN code be entered when dialing a number to make a call or send a document by fax Depending on the requirements of the PBX system the PIN code may be entered either before the number as a pre...

Page 69: ...N Code once in the desired position C is displayed on the screen after pressing PIN Code NOTE The PIN code entry position depends on the PBX system PIN Code can be pressed either before the destinatio...

Page 70: ...Dialing with a PIN Code 2 38 Basic Fax Usage 2 2 Press Start and enter the PIN code NOTE The PIN code is not displayed when entered 3 Press OK...

Page 71: ...0 Using the Confidential Memory Box 3 10 Using the Relay Memory Box 3 11 Using the Batch Sending Memory Box 3 12 Sending a Document with the Sender s Name Printed on the Recording Paper Sender s Names...

Page 72: ...ission is complete the documents in memory are automatically erased You can check the sending status or cancel the sending of documents scanned and stored in memory See Checking and Changing the Statu...

Page 73: ...The specified mode is set and the display returns to the Fax Basic Features screen 4 Specify the sending destination and press Start To specify destinations see Various Dialing Methods on p 2 19 The...

Page 74: ...d NOTE To set each memory box press Additional Functions Custom Fax Settings File Settings Memory Box Store Set in this order See File Settings on p 5 44 Scanning Originals into a Memory Box If you us...

Page 75: ...NOTE If the memory box is set with a password a locked mark is displayed next to the icon of the memory box is displayed for a memory box containing stored documents 3 Press OK after entering the pass...

Page 76: ...on Two Pages 2 1 sided on p 3 18 Zoom TX See Sending Reduced or Enlarged Documents Zoom TX on p 3 25 6 Press Start The machine starts scanning the first original Press Start every time you place a sc...

Page 77: ...ry Box The Memory Box Select screen is displayed 2 Press the memory box number you want to use Press or if the memory box you want to select is not displayed If you want to specify the memory box numb...

Page 78: ...keys Enter the password which was set for the memory box See File Settings on p 5 44 When a password is not set this step is not necessary 4 Select the document you want to print or erase Press or if...

Page 79: ...Print and press Yes The selected document is printed Press No if you do not want to print To erase documents Press Erase and press Yes The selected document is erased Press No if you do not want to er...

Page 80: ...documents to it You must enter the password if you want to print the stored documents NOTE When you want to use a Confidential Memory Box first set the Confidential Memory Box and inform the remote m...

Page 81: ...hine to a number of destinations When documents are to be sent from a remote machine to this machine and also a number of fax machines nearby you can route the documents from the remote machine to the...

Page 82: ...machine as well See Setting the Relay Memory Box on p 5 49 If the time at which documents are to be sent by sequential broadcasting is set the documents are sent at the specified time See Specifying...

Page 83: ...x on p 5 56 2 Scan the document to the Batch Sending Memory Box The documents stored in the Batch Sending Memory Box are sent at the specified times NOTE If a number of destinations are registered the...

Page 84: ...14 IMPORTANT If you set the TX terminal ID to Off the sender s name is not printed on the recording paper of the receiving machine even when you have registered the sender s name If you want to print...

Page 85: ...15 Special Fax Functions 3 Press Done The specified mode is set and the display returns to the Fax Basic Features screen 4 Specify the sending destination and press Start To specify sending destinati...

Page 86: ...to limit setting cancellation of the Memory Lock mode using the Communication Settings from the Additional Functions screen You can also set the machine so that it switches over to the Memory Lock mod...

Page 87: ...change the password for the Memory Lock mode see Saving Received Documents to Memory on p 6 13 To set the machine to the Transfer mode Press On under Transfer If a password is set in the Transfer mode...

Page 88: ...inal at once IMPORTANT This setting is available only when the feeder is attached If the original is placed on the platen glass you cannot use the 2 1 sided function 1 Place the original in the feeder...

Page 89: ...can the original properly However the size of some originals such as 3 D objects or non standard sizes cannot be automatically detected and you need to specify the scanning size manually This mode als...

Page 90: ...f the displayed sizes NOTE Auto is the standard setting When specifying the size of an A or B size original press A B size When a specified size is registered Press Other Size Select Registered Size 1...

Page 91: ...3 Specifying the Scanning Size of the Original Document Size 3 21 Special Fax Functions Registering a specified size Press Other Size Press Store Size Select Registered Size 1 or Registered Size 2...

Page 92: ...Y 150 297 mm NOTE You can also enter the value using numeric keys You can change a number entered with numeric keys using or If you make a mistake when entering values press Clear and enter the corre...

Page 93: ...fore you actually send it NOTE Since the document s appearance depends on the receiving fax machine it may look different from the results of the Test Print mode Check documents one at a time when usi...

Page 94: ...m Test Print 3 24 Special Fax Functions 3 3 Check the test print and make any fax mode changes you want 4 Reset the original in the machine specify the destination press Start To specify destinations...

Page 95: ...s at standard ratios Reducing Enlarging Documents by Increments Use this method to reduce or enlarge documents at any ratio in 1 increments NOTE Even if you specify the size of the document you are se...

Page 96: ...ou can also enter the value using numeric keys You can change the number entered by numeric keys using or Press Direct to return the ratio to 100 3 Press Done The specified mode is set and the display...

Page 97: ...hotel reservations etc require tone dialing for their services If your fax is connected to a rotary pulse line follow this procedure to set the fax temporarily for tone dialing 1 Press On hook and di...

Page 98: ...see a T on the display 3 Use and numeric keys to enter the numbers requested by the information service NOTE If you require more information about the service contact the company providing the service...

Page 99: ...4 2 Checking Detailed Information for Sending Jobs 4 4 Printing Detailed Information for Sending Documents 4 7 Checking the Status of Received Jobs 4 9 Erasing Received Documents from Memory 4 9 Chec...

Page 100: ...apter 2 Checking Job and Device Status in the Reference Guide as well Canceling Transmission You can cancel the transmission of a job after it has been scanned while it is being sent or when it is rea...

Page 101: ...the job you want to select is not displayed on the TX Job Status screen 4 Verify the sending destination When there is only one sending destination Press Yes Press No if you do not want to cancel tra...

Page 102: ...sage Canceling appears 5 Press Done The display returns to the Fax Basic Features screen Checking Detailed Information for Sending Jobs You can confirm the details of the job being transmitted such as...

Page 103: ...e detailed information Press or if the job you want to select is not displayed on the TX Job Status screen The status of each icon displayed on the screen is as follows Sending Waiting Cancel The Deta...

Page 104: ...Status 4 When using Sequential Broadcast transmission Press Broadcast List A list of Sequential Broadcast destinations appears If there are more than six destinations you can display them by pressing...

Page 105: ...formation for Sending Documents You can print detailed information for sending documents 1 Press System Monitor and press Fax 2 Select TX Job Status 3 Select the job and press Details to display the d...

Page 106: ...ding Jobs 4 8 Checking and Changing the Fax Status 4 4 Press Print Details of the sending job are printed NOTE You cannot print details for documents being sent 5 Press Done Press Done repeatedly unti...

Page 107: ...stored in memory and erase or transfer the documents to another fax machine Erasing Received Documents from Memory You can erase a Memory Lock job from the RX Job Status screen 1 Press System Monitor...

Page 108: ...t a document that is being received Erase changes to Cancel enabling you to cancel receiving 4 Check the destination and press Yes Press No if you do not want to erase the document 5 Press Done The di...

Page 109: ...2 Select RX Job Status 3 Select the job you want to display and press Details Press or if the job you want to select is not displayed on the RX Job Status screen 4 After checking the detailed informat...

Page 110: ...RX document which has been stored in memory because paper toner has run out or which has been received in Memory Lock mode to another fax machine 1 Press System Monitor and press Fax 2 Select RX Job...

Page 111: ...ss Start You can specify the destination with numeric keys see Specifying Destinations Using Numeric Keys on p 2 19 Address Book see Specifying a Destination Using the Directory Address Book on p 2 21...

Page 112: ...t a list of sent or received documents Checking the Details of Communication Job History You can check detailed information such as the start time TX RX time and number of pages of the transactions 1...

Page 113: ...o the Fax Basic Features screen Printing Activity Management Reports The start time destination sender s name date and time the documents were sent or received communication mode number of pages and T...

Page 114: ...munication Job History 4 16 Checking and Changing the Fax Status 4 3 Press Yes Press No if you do not want to print the Activity Management report 4 Press Done The display returns to the Fax Basic Fea...

Page 115: ...Group Dialing Destinations 5 22 Storing the Index Name of the Directory 5 27 Setting Transmission Functions 5 29 Specifying Whether or Not to Use ECM Transmission 5 29 Setting the Pause Time 5 30 Set...

Page 116: ...Unit Telephone Numerals p 1 11 Unit Name Alphanumerics Symbols p 1 13 Sender s Names TTI Alphanumerics Symbols p 1 14 TX Terminal ID On Off p 5 5 Density Control 1 to 9 5 p 5 8 Tel Line Type Pulse Ton...

Page 117: ...in this manual refer to the other manuals available separately Additional Function Available settings Applicabl e page Custom Fax Settings Printer Settings Select Cassette Switch A D each On Off p 5...

Page 118: ...Registering the Standard Key on the Fax Basic Features Screen You can store one function key on the Fax Basic Features screen Since the Fax Basic Features screen is displayed whenever you use Fax func...

Page 119: ...elephone number name time day and date are printed enabling the receiving party to know who sent the document IMPORTANT In the United States this setting must be On Please see p iv and p 1 6 for detai...

Page 120: ...the TX Terminal ID and press OK If you are not attaching a transmission terminal ID press Off and press OK NOTE Press Cancel if you want to cancel your selection When you press Option Specify the tra...

Page 121: ...rints the transmission terminal ID inside the image area on the output fax Telephone number mark FAX This prints the letters FAX before the telephone number TEL This prints the letters TEL before the...

Page 122: ...olution fineness of the image remains unchanged when you change the density Set the resolution when you want to send a complex and detailed original See Setting the Resolution Density and Image Qualit...

Page 123: ...s fax machine The default settings are as follows Alarm volume 4 Monitor volume 4 1 Call up the desired screen as follows 2 Press or to set the alarm volume and monitor volume and press OK The volume...

Page 124: ...e power is turned on or Reset is pressed You can set the default values for resolution density image quality direct transmission and document stamp NOTE The default settings are as follows Resolution...

Page 125: ...ng the Resolution Density and Image Quality to Match the Original on p 2 9 Sending an Original While It Is Being Scanned Direct Sending on p 2 15 Stamping Sent or Scanned Originals Stamping Original o...

Page 126: ...nd Storing Custom Fax Settings 5 2 Press Initialize 3 Press Yes To cancel initialization press No The message Initialized is displayed for about two seconds 4 Press Done Press Done repeatedly until th...

Page 127: ...here you can store destinations See Storing the Index Name of the Directory on p 5 27 IMPORTANT If you change the contents of a One touch Speed Dialing key when a document that you sent using this key...

Page 128: ...2 Press the Index key For instructions explaining how to store index names see Storing the Index Name of the Directory on p 5 27 3 Select the index in which you want to store a destination 4 Select th...

Page 129: ...ne number You can also change the setting of the pause time See Setting the Pause Time on p 5 30 Tone Press before inputting a tone signal from a dial line Press to move the cursor backward or forward...

Page 130: ...ancel storing 7 Enter the name of the destination and press Next For instructions explaining how to enter characters see the Reference Guide You can enter up to 24 alphanumeric characters for a destin...

Page 131: ...ey is automatically displayed under it NOTE You can erase characters numbers by pressing Clear The initial is used to specify where to store the One touch Speed Dialing key in alphabetical order The n...

Page 132: ...0bps in this sequence Long Distance Set Long Distance 1 if communication errors frequently occur when you make overseas calls when the overseas telephone number is registered If the errors persist try...

Page 133: ...ouch Speed Dialing key If the desired sheet is not displayed press the Index key 3 Press Store Pressing or displays the prior or subsequent One touch Speed Dialing number You can also specify Coded Sp...

Page 134: ...r the send starting time using numeric keys press OK You can set up to five transmission times 1 to 5 Enter the time in 24 hour clock format as four digits without a space Example 7 05 a m 0705 11 18...

Page 135: ...dress and the password using numeric keys press OK You can store a subaddress and password of up to 20 digits each You can store numbers and spaces To enter a space press Space To delete a character p...

Page 136: ...ialing Destinations You can use One touch Speed Dialing for Group Dialing destinations By storing a Group Dialing setting you can specify a number of destinations in a single operation NOTE You can st...

Page 137: ...displayed press the Index key 3 Press Group Destination and press Store Pressing or displays the prior or subsequent One touch Speed Dialing number You can also specify Coded Speed Dialing number 001...

Page 138: ...cancel storing To select a destination from the Address Book see Specifying a Destina tion Using the Directory Address Book on p 2 21 Press Address Book select the One touch Speed Dialing key press Do...

Page 139: ...times 1 to 5 Enter the time in 24 hour clock format as four digits without a space Example 7 05 a m 0705 11 18 p m 2318 If you make an incorrect entry press Clear and enter the correct four digit num...

Page 140: ...Speed Dialing key name You cannot press OK without entering at least one character for the name of the One touch Speed Dialing key The directory where the destination is stored appears The initial of...

Page 141: ...Storing the Index Name of the Directory You can attach an index name to the directory sheet 1 14 1 Call up the desired screen as follows 2 Press Index Edit 3 Select the index for which you want to st...

Page 142: ...ssing Backspace and enter the name For instructions explaining how to enter characters see the Reference Guide You can enter up to 20 alphanumeric characters for a name NOTE If you make an incorrect e...

Page 143: ...sent IMPORTANT When you want to communicate using the ECM it is necessary that the ECM function be set in both the other party s machine and this machine Unless the ECM is set in both machines this fu...

Page 144: ...estination number all together In such cases insert a pause after the international access code Then the machine dials the number with a short waiting time where the pause is inserted which helps impr...

Page 145: ...in if the other party cannot be dialed due to a busy line for example or if a sending error occurs If you set Auto Redial you can set redial times redial interval and transmission error redial NOTE Th...

Page 146: ...ess Redial Times Press or to specify the redial times and press OK The machine can redial from 1 to 15 times You can also input the value using numeric keys To set the redial interval Press Redial Int...

Page 147: ...lace if a sending error occurs NOTE To cancel the setting procedure press Cancel 4 When all the settings are complete press Done and press OK 5 Press Done The specified mode is set Press Done repeated...

Page 148: ...anned Direct TX This stamps documents after they are sent in the Direct Transmission mode only IMPORTANT If you want to perform memory sending select Direct Memory TX If you select Direct TX memory se...

Page 149: ...an image while it is being received IMPORTANT If you want to communicate using the ECM it is necessary that the ECM function be set in both the other party s machine and this machine Unless the ECM i...

Page 150: ...sic Features screen appears Specifying Whether or Not to Print Information on Received Documents You can select whether or not to print the date day and time received transaction number and page numbe...

Page 151: ...the desired screen as follows 2 Select On and press OK When selecting not to print the received information press Off NOTE To cancel the setting procedure press Cancel 3 Press Done The specified mode...

Page 152: ...ections of an image are printed on two sheets of paper that have the same combined size as the received document Switch B Received documents are printed with an added blank space on paper that has the...

Page 153: ...ly until the Fax Basic Features screen appears Printing Received Documents in Reduced Form You can automatically print received documents in reduced form so that the image of each document is within t...

Page 154: ...is divided into equal sections on separate copy sheets However if the excess range is small 12mm or less the area beyond the range is not printed NOTE To cancel the setting procedure press Cancel If...

Page 155: ...o specify Reduce Direction select Ver Hor or Vertical Only Ver Hor The image is reduced in the vertical and horizontal directions Vertical Only The image is reduced in the vertical direction only 3 Wh...

Page 156: ...This enables you to save paper NOTE The default setting for two sided printing is Off 1 Call up the desired screen as follows 2 Select On and press OK If you do not want to make two sided prints pres...

Page 157: ...e printed on it Example If the LTR drawer is empty and the 11 x 17 drawer has paper you can print two LTR documents onto a single sheet of 11 x 17 size paper NOTE When 2 On 1 is set to On documents pr...

Page 158: ...x in advance IMPORTANT Subaddresses are used to distinguish one memory box from another The subaddresses in the memory boxes in this machine cannot be set to the same value NOTE Communication with a m...

Page 159: ...Name Sets the memory box name Confidential You can enter up to 24 alphanumeric characters Password Sets a password to control the memory box It is necessary to enter the password in order to change t...

Page 160: ...s 5 2 Select the desired memory box and press Store Press or if the desired memory box is not displayed To select the desired memory box using numeric keys press OK after entering the memory box numbe...

Page 161: ...x name NOTE If you make an incorrect entry press Clear and enter the correct name Press Cancel if you want to cancel storing 6 Enter the password using numeric keys and press Next Enter a password of...

Page 162: ...h You can store numbers and spaces To store a space press Space To delete the character immediately in front of the cursor press Backspace IMPORTANT Be sure to enter a subaddress NOTE If you make an i...

Page 163: ...ard password If a password has been set the password added to the received documents is compared with the set password If the passwords do not match the documents are not received Not required Numbers...

Page 164: ...here If you want to send a TX Relay report it is necessary to set a restriction on the relay source machines 1 Call up the desired screen as follows 2 Select the desired memory box and press Store Pre...

Page 165: ...the Relay Memory Box and press OK For instructions explaining how to enter characters see the Reference Guide You can enter up to 24 alphanumeric characters for a memory box name NOTE If you make an...

Page 166: ...e an incorrect entry press Clear and enter the correct password Press Cancel if you want to cancel storing 7 Select Subaddress and Password enter the respective numbers using numeric keys press Next Y...

Page 167: ...aling and enter the Coded Speed Dialing number press Next proceed to step 10 See Specifying with Coded Speed Dialing on p 2 24 For instructions explaining how to use the Address Book see Various Diali...

Page 168: ...on p 2 19 You can also specify the relay destination using numeric keys Press Coded Dialing and enter the Coded Speed Dialing number See Specifying with Coded Speed Dialing on p 2 24 Pressing or displ...

Page 169: ...specify the relay start time press Cancel Enter the time in 24 hour clock format as four digits without a space Example 7 05 a m 0705 11 18 p m 2318 If you make an incorrect entry press Clear and ent...

Page 170: ...he One touch Speed Dialing memory store it there 1 Call up the desired screen as follows Setting item Set contents Setting Memory Box Name Sets the memory box name Batch Sending You can enter up to 24...

Page 171: ...memory box and press Store Press or if the desired memory box is not displayed To select the desired memory box using numeric keys press OK after entering the memory box number 3 Select Batch Sending...

Page 172: ...name NOTE If you make an incorrect entry press Clear and enter the correct name Press Cancel if you want to cancel storing 6 Enter the password using numeric keys and press Next Enter a password of a...

Page 173: ...Coded Dialing and enter the Coded Speed Dialing number press Next proceed to step 9 See Specifying with Coded Speed Dialing on p 2 24 For instructions explaining how to use the Address Book see Variou...

Page 174: ...nd press OK Enter the time in 24 hour clock format as four digits without a space Example 7 05 a m 0705 11 18 p m 2318 If you make an incorrect entry press Clear and enter the correct four digit numbe...

Page 175: ...n is taking place or if there is a document in the memory box 1 Call up the desired screen as follows 2 Select the memory box you want to erase and press Erase Press or if the desired memory box is no...

Page 176: ...5 62 Setting and Storing Custom Fax Settings 5 3 Press Yes If you do not want to erase the memory box press No The memory box is erased 4 Press Done Press Done repeatedly until the Fax Basic Features...

Page 177: ...the system manager System Settings Table 6 2 Setting Fax Management 6 3 Setting the Send Start Speed 6 3 Setting the Receive Start Speed 6 4 Automatic Transfer of Received Documents 6 5 Saving Receive...

Page 178: ...ault setting Additional Function Available settings Applicabl e page System Settings Communications Settings Send Start Speed 33600bps 14400bps 9600bps 7200bps 4800bps 2400bps p 6 3 Receive Start Spee...

Page 179: ...le or disable certain settings IMPORTANT When a system setting ID has been selected the screen for entering the ID is displayed after pressing System Settings Enter the ID and make the settings Settin...

Page 180: ...de is set Press Done repeatedly until the Fax Basic Features screen appears Setting the Receive Start Speed This function enables you to change the receive start speed when it takes too much time to s...

Page 181: ...ion You can also set the day of the week and the time enabling documents sent to your company at night or during a holiday to be transferred to your home IMPORTANT When this function is set to Off the...

Page 182: ...set enter them after pressing System Settings and press ID If you set a password during transfer setting enter the password and press Next 2 Press On and press Option When not making the transfer set...

Page 183: ...s no method of verifying the set password so do not forget it You cannot set the transfer function while communication is taking place or when there are documents in memory NOTE If you make an incorre...

Page 184: ...System Management Settings 6 NOTE To delete a specified destination item press that item and press Erase 5 Select the transfer destination in One touch Speed Dialing press Done press Next 6 Set each i...

Page 185: ...the transfer source original unit using numeric keys Press Coded Dialing and enter the Coded Speed Dialing number See Specifying with Coded Speed Dialing on p 2 24 Pressing or displays the prior or s...

Page 186: ...d making the settings press OK You can set up to five starting times for the transfer function for each day of the week Enter the time in 24 hour clock format as four digits without a space Example 7...

Page 187: ...and select Everyday Select Days or Off When Everyday is selected press Next and press numbers 1 5 Enter the ending time using numeric keys and press OK You can set up to five ending times Enter the ti...

Page 188: ...ample 7 05 a m 0705 11 18 p m 2318 If you make an incorrect entry press Clear and enter the correct four digit number If Off is selected the transfer function will not be automatically canceled at a s...

Page 189: ...ting NOTE The default setting is Off 1 Call up the desired screen as follows When a Department ID and password are set enter them after pressing System Settings and press ID If a password is set in th...

Page 190: ...ant to set a password press Next without entering one IMPORTANT There is no method of verifying the set password so do not forget it NOTE If you make an incorrect entry press Clear and enter the corre...

Page 191: ...ect Everyday Select Days or Off When Everyday is selected press Next and press numbers 1 5 Enter the start time using numeric keys and press OK You can set up to five starting times for the Memory Loc...

Page 192: ...ce Example 7 05 a m 0705 11 18 p m 2318 If you make an incorrect entry press Clear and enter the correct four digit number If Off is selected the Memory Lock function will not be set automatically at...

Page 193: ...mpleted making the settings press OK You can set up to five ending times for the Memory Lock function for each day of the week Enter the time in 24 hour clock format as four digits without a space Exa...

Page 194: ...Personal Identification Number code to get an outside line your machine can be set to prompt the user to enter the PIN code before any dialing NOTE If the PIN Code Access is set to On the machine auto...

Page 195: ...edly until the Fax Basic Features screen appears Setting the Receiving Password This function enables you to set an ITU T standard password If a subaddress is not set in a document that was received f...

Page 196: ...OK You can store a receiving password of up to 20 digits in numbers and spaces To enter a space press Space To delete the character immediately in front of the cursor press Backspace NOTE If you make...

Page 197: ...gistered contents of the Custom Fax Settings Report Settings Table 7 2 Setting the Output of a Communication Report 7 3 Setting Automatic Output of a TX Report 7 3 Setting Automatic Output of an Activ...

Page 198: ...ailable settings Applicabl e page Report Settings Custom Settings Fax TX Report On For Error Only Off p 7 3 Activity Report Auto Print with 40 transactions On Off TX RX Separate On Off Daily Report Ti...

Page 199: ...d settings When or should be pressed the indication is displayed in this manual Setting Automatic Output of a TX Report The TX report enables you to check whether or not the documents were sent correc...

Page 200: ...repeatedly until the Fax Basic Features screen appears Setting Automatic Output of an Activity Report The Activity report is a list which enables you to check the results of sending and receiving doc...

Page 201: ...for Send Receive Separate When not distinguishing between sent and received transactions select Off To print an Activity report at a specified time Select On for Daily Activity Report Time enter the...

Page 202: ...received You can also set the machine to print RX reports only when a receiving error occurs NOTE For an example of an RX report see Appendix on p 9 1 The default setting is Off 1 Call up the desired...

Page 203: ...les you to verify that documents were received in a memory box NOTE For an example of a Memory Box report see Appendix on p 9 1 The default setting is On 1 Call up the desired screen as follows 2 Sele...

Page 204: ...uch Speed Dialing destinations Address Book List 2 Prints a detailed list of One touch Speed Dialing destinations Group Destination List Prints a list of Group Dialing destinations User s Data List Pr...

Page 205: ...n Settings 7 3 Press Yes If you do not want to print the report press No The Printing message screen appears and printing starts The display returns to the Print Lists screen step 2 4 Press Done The s...

Page 206: ...Printing Registered and Set Contents 7 10 Printing Communication Reports and Fax Function Settings 7...

Page 207: ...r describes procedures for taking corrective action in the event that trouble occurs When Problems Occur 8 2 Problems Sending Documents 8 2 Problems Receiving Documents 8 4 Other Problems 8 5 Error Me...

Page 208: ...ocument whose sending is to be canceled press Cancel press Yes Q Do you want to cancel during direct sending A Press Stop from the control panel or press Cancel on the touch panel display Document can...

Page 209: ...e Q Is the platen glass clean A Use your machine to make a copy of the document and check for streaks If streaks appear clean the platen glass See the Reference Guide The density of the documents rece...

Page 210: ...rom Memory on p 4 9 Q Is the reception password set in your machine s communication control settings A If an RX password is set in the System settings documents can be received only from senders that...

Page 211: ...setting active A Check the ECM TX and ECM RX settings See Specifying Whether or Not to Use ECM Transmission on p 5 29 and Specifying Whether or Not to Use ECM for Received Documents on p 5 35 Document...

Page 212: ...than ultra fine and send the document again See Setting the Resolution Density and Image Quality to Match the Original on p 2 9 When receiving a document ask the remote party to either reduce the res...

Page 213: ...ettings of the remote machine Remedy Confirm that the remote party is able to communicate and try again 037 The memory is full Cause You could not receive documents because there was no memory availab...

Page 214: ...not be sent because there was no memory available Remedy Either send the document after the end of memory copying resend the document at a lower resolution or erase unwanted documents in order to make...

Page 215: ...You can set the resolution image quality and density to the desired condition mode and register these settings as the Standard Mode See Changing the Fax Function Standard Modes on p 5 10 Q What happe...

Page 216: ...Questions Answers 8 10 Troubleshooting 8...

Page 217: ...2 Multiple Communication Result Report 9 4 RX Report 9 5 Memory Box Reception Report 9 6 Relay Sequential Result Report 9 7 Activity Management Report 9 8 Address Book List 1 9 9 Address Book List 2...

Page 218: ...of the TX report is For error only 1 REPORT NAME When the sending of the documents is completed normally a TX REPORT is printed When a sending error occurs a FAILED TX REPORT is printed 2 MESSAGE A m...

Page 219: ...d seconds from start to end of sending is printed 10 PGS The number of pages of the original that were sent normally to the remote party is printed 11 RESULT When the sending of the documents ended no...

Page 220: ...ment is accepted is printed 2 PGS The number of pages of the original that were normally sent to the remote party is printed 3 DEPARTMENT ID If Department ID Management is set the Department ID is pri...

Page 221: ...set the Department ID is printed 5 DESTINATION ADDRESS The telephone number of the sending party is printed to the first 20 digits 6 SUBADDRESS A subaddress is printed if one is specified 7 DESTINATIO...

Page 222: ...t number that is automatically assigned when a receiving document is accepted is printed 4 DESTINATION ADDRESS The telephone number of the sending party is printed to the first 20 digits 5 SUBADDRESS...

Page 223: ...ge number of the page in which the error occurred and also the error code number are printed 1 JOB NO The 4 digit number that is automatically assigned when a receiving document is accepted is printed...

Page 224: ...mber that is automatically assigned when a TX RX document is accepted is printed Numbers between 0001 and 4999 are for sending while numbers between 5001 and 9999 are for receiving 4 MODE The communic...

Page 225: ...RESS The telephone numbers up to 40 digits of the remote parties registered in the One touch Speed Dialing memory are printed If One touch Speed Dialing numbers have been set as a Group Dialing Group...

Page 226: ...ock display at which the documents started to be sent are printed 5 TX SPEED The sending speed and also the Domestic Long distance setting status are printed 0 Domestic 1 2 and 3 Long distance 6 MODE...

Page 227: ...me of the group are printed 3 REGISTERED CONTENTS One touch Speed Dialing and Coded Speed Dialing numbers registered under Group Dialing and the telephone numbers and names of the remote parties up to...

Page 228: ...INT TX RX SEPARATE DIALY REPORT TIME RX REPORT MEMORY BOX REPORT 3 TX SETTINGS ECM TX PAUSE TIME AUTO REDIAL REDIAL TIMES REDIAL INTERVAL TX ERROR RESEND STAMP DOC 4 RX SETTINGS ECM RX RX PAGE FOOTER...

Page 229: ...7 to STMT Paper Sizes 11 x 17 to STMT Transmission Times ECM MMR approx 2 8 sec G3MR method approx 11 sec G3MH method approx 13 sec JBIG approx 3 2 sec Scanline Density Scan Transmission Standard mode...

Page 230: ...st 1 9 9 Address Book List 2 9 10 Auto Redial 5 31 Available Paper Sizes for Received Documents 2 29 B Batch Sending Memory Box 3 12 5 56 C Canceling Transmission 4 2 Checking Detailed Information 4 4...

Page 231: ...ons 5 18 Details 4 7 Direct Sending 2 15 Document Size 3 19 E ECM RX 5 35 ECM Transmission 5 29 ECM TX 5 18 Erasing Received Documents 4 9 F Fax Basic Features Screen 1 2 G GMT 1 8 Group Destination L...

Page 232: ...2 23 P Page Number 1 7 Password 5 18 Pause Time 5 30 PIN Code 2 36 PIN Code Access 6 18 Print List 7 8 Print RX Document 6 9 Processing Data lamp on the control panel 2 30 R Receive Password 6 20 Rece...

Page 233: ...stination 2 23 Stamp Document 5 34 Stamping Original 2 17 Standard Key 5 4 Standard Settings 5 10 5 11 Store Destinations 5 13 Subaddress 2 34 5 18 System Monitor Screen 1 5 System Settings Table 6 2...

Page 234: ...INDEX 9 18 Appendix 9 Unit Telephone 1 11 User s Data List 9 12 V Volume Control 5 9 Z Zoom TX 3 25...

Page 235: ...8BF United Kingdom CANON DEUTSCHLAND GmbH Europark Fichtenhain A10 47807 Krefeld Germany CANON ITALIA S p A Palazzo L Strada 6 20089 Milanofiori Rozzano MI Italy CANON LATIN AMERICA INC 6505 Blue Lag...

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