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Alcatel 4610 IV, User'S Reference Manual

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3.5 Mailbox Administration

This  chapter  explains  all  options  necessary  to  administrate  mailboxes.

Mailboxes can be installed all at the same time or individually when they

are required.

Mailbox Mode:

The Alcatel 4610 IV provides the following mailbox modes:

Standard Mode

The Standard Mode can be switched to Answer Only Mode or 

Guest Mode.

Guest Mode

'Office' environment:

The Guest-Mode mailbox must be installed as Standard-Mode

 

mailbox and then switched to Guest Mode. The Guest Mode can

 

be switched back to Standard Mode

'Hotel' environment: (Alcatel Office PBX release 320A)

The Guest-Mode mailbox is installed during check-in procedure

and can be switched to Standard Mode.

Summary of Contents for 4610 IV

Page 1: ......

Page 2: ...1 1 Alcatel 4610 IV Release 3 0 User s reference manual...

Page 3: ...EN YOU NEED HELP If you contact our Technical Support Line please have the following information The Name and Version number of the product about the which you are calling i e Alcatel 4610 IV Release...

Page 4: ...ive Functions 19 Change of Administrator Password 21 Set Time and Date 22 Define Opening Hours 24 Select Language 26 Switch Opening Closing Hours 28 Overview of System Administration Parameters 29 3 3...

Page 5: ...Mailbox 72 Reset the Password 73 Change Notification Type 74 Delete Mailbox 75 Enable Disable Answer Only Mode 76 Switch Standard Guest Mode 78 Record Notification Announcement 79 Distribution List 80...

Page 6: ...essage 116 Record the Personal Greeting 117 3 Greetings ON OFF 118 Record 3 Personal Greetings 119 Modify 3 Personal Greetings 121 Select Personal Greetings 122 Record the Name 123 Notification Number...

Page 7: ...6 6...

Page 8: ...ion to the needs of your organization and to keep the voice image of your company always up to date As more technical details might be interesting for the administrator than for the mailbox user this...

Page 9: ...Listen Password Record Message waiting Open the Hang up Call This icon will draw your attention to warnings Technical details Enter administration menu Icons in the description box on the left hand si...

Page 10: ...out the benefits how voice messaging can ease commu nication Demonstrate the functionality and how to access the mailbox from intern your company and from outside Explain how they can form their gree...

Page 11: ...Explain how a secretary can transfer a call in someone else s mailbox When a common mailbox is assigned make sure that a re sponsible person consults this mailbox frequently Disable call diversion to...

Page 12: ...le Make a short user training covering the same points as in sec tion When the system was set into operation the first time Monitoring the application Check statistics regularly to control the accepta...

Page 13: ...never use hands free during recording of voice prompts People will remind the menu option better when it starts with the service first and the appropriated key at the end of the op tion Example for th...

Page 14: ...enever you are recording a text voice mailbox infobox greetings name or menu prompts Dial by name You can send a message to another mailbox by dialling the name instead of dialling the mailbox number...

Page 15: ...r can listen to the greeting but can t leave a message Common Mailbox If for a standard mailbox which is defined for the functions Short Cut Default Function for the Auto mated Attendant or Function f...

Page 16: ...n your mailbox by calling you on any phone speci fied by you Password Personal Password The personal password ensures privacy by protect ing the mailbox against misuse by another person Administration...

Page 17: ...ation Mailbox Standard Guest and Answer Only Mode Multi lingual Mailbox Automated Attendant Infoboxes Audiotex In formation service Internal not generally available Personal greeting Play back control...

Page 18: ...u will ask for a new input Specific Key Functions The following keys have specific functions Press to perform one of the following actions confirm your previous input skip an announcement example bypa...

Page 19: ...10 IV The number depends on the usage and can be a Either the number of the operator group if the Alcatel 4610 IV is part of an operator group or b System number of the Alcatel 4610 IV Press during li...

Page 20: ...ANT TIME AND DATE CHANGE ADMINISTRATOR PASSWORD RECORD GOOD BYE ANNOUNCEMENT ENABLE DISABLE SELECT LANGUAGE QUESTION FAX SWITCH OPENING HOURS MENU COPY OPENING HOURS MENU CLOSING HOURS MENU SET TIME D...

Page 21: ...NGE SHORT CUT CHANGE OPERATOR S NUMBER ENABLE DISABLE PRESS STAR QUESTION CHANGE TRANSFER TYPE SUBMENU SUBMENU SUBMENU SUBMENU SUBMENU SUBMENU SUBMENU SUBMENU SUBMENU SUBMENU MODIFY SUBMENU RECORD SUB...

Page 22: ...rd must be changed to protect the Alcatel 4610 IV from misuse Enter the administration menu Press 9 for Change administrator password Enter the new password Press to confirm The number of digits for t...

Page 23: ...r the administration menu Press 8 for Time and date Press 1 for Set time Enter two digits for the hour and two digits for the minutes Press to confirm Press 2 for Set date Enter two digits for the day...

Page 24: ...Time Hours Two digits from 00 to 23 Minutes Two digits from 00 to 59 Example 8 o clock in the morning Enter 0 8 0 0 2 o clock in the afternoon Enter 1 4 0 0 Day Two digits from 01 to 31 Month Two digi...

Page 25: ...week for working days Mon Fri for the weekend Sat Sun Enter the administration menu Press 8 for Time and date Press 3 for Define opening hours Define day s of the week 1 Sunday 2 Monday 3 Tuesday 4 We...

Page 26: ...00 12 00 00 00 13 00 00 00 18 00 All day open All day closed 00 00 00 00 24 00 00 00 Examples for the range Define Opening Hours continue Hours Two digits from 00 to 23 In case of end time 1 also 24 i...

Page 27: ...sired language Then without leaving the administration menu the recording of e g the Main menu is done in the language which corresponds to the selected one The choice of the selected language remains...

Page 28: ...anguage Enter the number of the selected language Selecting the language does not affect the lan guage of the administra tion menus Technical details The default language when entering the administrat...

Page 29: ...le of the opening hours see chapter Define opening hours When the opening closing hours have been switched manually and afterwards the Defined opening hours time Alcatel 4610 IVcurs the manually activ...

Page 30: ...irm Time and date Set date Enter day month year Confirm 8 1 2 Set time and date Time and date Define opening hours 8 3 Define opening hours 1 2 5 4 6 3 7 Sunday Monday Tuesday Wednesday Thursday Frida...

Page 31: ...utomatically following a pre programmed schedule which is defined in the opening hours Multi lingual Automated Attendant As option the language of guidance can be selected by the caller More details T...

Page 32: ...a message The caller dials the desired mailbox number Infobox Predefined infobox Call release Good bye The application releases the call Submenu Another ten choices Not used None Function Type Destina...

Page 33: ...rs Enter the administration menu Press 7 for Automated Attendant Press 1 for Opening hours menu Note see also Closing hours menu Press 1 for Modify main menu Press the digit key 1 0 or press to review...

Page 34: ...ed to a predefined operator Infobox The caller is connected to a predefined infobox Leave a message The caller is asked to enter the number of the mailbox where he wants to leave a message Mailbox The...

Page 35: ...s 1 for Opening hours menu or 2 for Closing hours menu Press 1 for Modify main menu Press 1 for digit 1 3 for Transfer to extension 101 for extension number press to confirm Press 2 for digit 2 9 for...

Page 36: ...If you want to be transferred to our delivery department press 2 To dial your partner yourself press 3 To leave last minutes orders in our mailbox press 4 If you need assistance from our operator pre...

Page 37: ...maximum of 4 digits dialling the external number must be defined as abbreviated dialling code in the Alcatel Office PBX Also the FAX Switch can route an incoming FAX message to an exter nal FAX machin...

Page 38: ...d Attendant Press 1 for Opening hours menu or 2 for Closing hours menu Press 2 for Record main menu Press 3 to de lete an ex isting announcement and use the default announcement Record the menu announ...

Page 39: ...ptions What improves the quality of the recording Make sure that the room in which you are recording has no echoes Use the same distance to the handset for all recording sessions Make sure to avoid an...

Page 40: ...ault announcement Record the announce ment Press to finish recording Press 1 to re play the announce ment Press to de lete and re record the announcement Press to confirm Enter administration menu 7 1...

Page 41: ...s 1 for Replay You want to re record it Press for Delete and re record Record the text Press when you have finished You want to confirm Press to confirm You want to delete a previously recorded compan...

Page 42: ...submenu Enter digit key or to review and or modify all Enter number of the desired function or to leave it unchanged Press to confirm The application asks you to enter the number of the digit key 1 0...

Page 43: ...ge Mailbox The caller is connected to a predefined mailbox where he can leave a message Call release Good bye The application plays the Good bye announcement and releases the call and infobox number a...

Page 44: ...ed by the digit key 1 to 3 Main menu 1 2 0 3 4 Mrs Braun Delivery Dpt Free diallling Orders Operator Transfer to submenu 1 2 3 Mr Miller Mailbox Informations Submenu 2 Configuration Enter the administ...

Page 45: ...Press 3 to delete an existing announcement and use the default announcement Record the announcement Press to finish recording play the annonce ment Press to de lete and re record the announcement Ente...

Page 46: ...er press 1 To leave your preferred delivery date in our mailbox press 2 To get information about our truck routes press 3 Configuration Enter the administration menu Press 7 for Automated Attendant Pr...

Page 47: ...2 for Closing hours menu Press 5 for Change default function Enter the digit of the desired function Press to confirm Technical details The default setting is Transfer to operator The default functio...

Page 48: ...he application plays the Good bye announcement and releases the call and infobox number and mailbox number Free dialling The caller is asked to enter the extension number of the desired subscriber or...

Page 49: ...Enter number of the desired function Press to confirm Short cut If the caller should not have the need to select a function in the main menu there is the possibility to perform one defined function au...

Page 50: ...The caller is connected to a predefined mailbox where he can leave a message See also Common Mailbox Call release Good bye The application plays the Good bye announcement and releases the call and in...

Page 51: ...Common Mailbox Announce ment is played Example Create mailbox 199 Access to mailbox 199 and program a password XXXX Do not personalise the Name and Greeting In Automated Attendant menu program Defaul...

Page 52: ...g and closing hours Enter the administration menu Press 7 for Automated Attendant Press 1 for Opening hours menu or 2 for Closing hours menu Press 7 for Change operator s number Enter the extension nu...

Page 53: ...d Attendant Press 1 for Opening hours menu Press 7 for Change operator s number The application announces the actual operator s number Press three times 1 Press to confirm The application repeats the...

Page 54: ...star question can be used to check whether the dialling information sent by the caller could be interpreted correctly or not The application can only react on signals created by digit keys of a touch...

Page 55: ...sion Enter the administration menu Press 7 for Automated Attendant Press 1 for Opening hours menu or 2 for Closing hours menu Press 9 for Change transfer type Enter the appropriate number Press to con...

Page 56: ...transfer When the transferred to party answers the call an an nouncement informs him that a call will be transferred When the call is not answered or the extension is busy the call is put to the Autom...

Page 57: ...out answer only mailbox with no personal greeting Enter the administration menu Press 7 for Automated Attendant Press 1 for Opening hours menu or 2 for Closing hours menu Press 0 for Function for non...

Page 58: ...nts to leave a message Mailbox The caller is connected to a predefined mailbox where he can leave a message See also Common Mail box Call release Good bye The application plays the Good bye announceme...

Page 59: ...nt Press 3 to delete an existing announcement and use the default announcement Record the announcement Press to finish recording Press 1 to re play the announce ment Press to de lete and re record the...

Page 60: ...Automated Attendant flow before the main menu is reached The Select language question is not asked When there is only one language in the application When the Select language question is disabled The...

Page 61: ...ine FAX number Enter the number Press to confirm Enter administration menu Miscellaneous Define FAX number Enter the number Confirm 0 4 Technical details The entered number can be an extension number...

Page 62: ...2 for Closing hours menu Since all options are the same as for the Opening hours menu all manipulations for Closing hours menu are referred in the related chapter for the Opening hours menu The text...

Page 63: ...hours menu it can be copied and slightly adapted Enter the administration menu Press 7 for Automated Attendant Press 3 for Copy opening hours menu What will be copied The main menu definition includi...

Page 64: ...ncate nated Recording of the information is done by the system administra tor External Infobox 45 infoboxes number 1 to 45 are accessible to external callers Due to multi lingual announcements they ca...

Page 65: ...fobox parameters Continue with Record infobox announcement Modify function or Delete an infobox Enter administration menu Modify infobox Enter infobox number Announcement of infobox number Recorded te...

Page 66: ...te and re record the announcement Press to confirm Enter administration menu Modify infobox Enter infobox number Record infobox Record announcement Finish recording 4 1 Replay or Delete and re record...

Page 67: ...nd of text function defines what will happen after having played the infobox announcement to a caller It allows to chain several infoboxes and or to offer Auto mated Attendant func tionality Default e...

Page 68: ...n plays the Good bye announcement and releases the call and infobox number and mailbox number Free dialling The caller is asked to enter the extension number of the desired subscriber or an abbreviate...

Page 69: ...The infobox announcement is deleted but the func tion remains unchanged Enter administration menu Modify infobox Enter infobox number Delete 4 3 Example Description Delete infobox 1 Configuration Ente...

Page 70: ...following mailbox modes Standard Mode The Standard Mode can be switched to Answer Only Mode or Guest Mode Guest Mode Office environment The Guest Mode mailbox must be installed as Standard Mode mailbo...

Page 71: ...x Timestamp x x Send a copy x Reply x Rewind x x Pause x x Forward x x Send a message x Check receipt x Internal information Service x Broadcast x Answer Only Mode x Recording controls x Audiotex x x...

Page 72: ...ar key to return to the ad ministration menu To al low easy identification of the mailbox key for the mailbox owner the mes sage waiting will be switched on Technical details Mailbox number for An int...

Page 73: ...nly mode Switch standard guest mode Enter the administration menu Press 3 for Modify mailbox Enter the mailbox number You can either enter a mailbox number when you intend to modify a single mailbox o...

Page 74: ...word The administrator can reset the personal password for a mailbox Enter the administration menu Press 3 Modify mailbox Enter the mailbox number Press 1 for Reset password When the subscriber opens...

Page 75: ...3 for Modify mailbox Enter the mailbox number Press 2 for Change notification type Select the appropriate notification type Technical details No notification the mailbox owner is not informed when a n...

Page 76: ...letes a installed mailbox Enter the administration menu Press 3 for Modify mailbox Enter the mailbox number Press 3 for Delete the mailbox If a mailbox is deleted no checks are done All mails the reco...

Page 77: ...n menu Press 3 for Modify mailbox Enter the mailbox number Press 4 for Enable disable the answer only mode of the mailbox ON Enable answer only mode the caller can listen to the mailbox greeting but c...

Page 78: ...nnounces Mailbox number Name of the mailbox owner Notification type Setting of Answer only mode e g Mailbox 201 John Silver Notification type Signalling only Answer only mode ON Press 4 to disable the...

Page 79: ...ion provides to switch between standard and guest mode of a mailbox Enter the administration menu Press 3 for Modify mailbox Enter the mailbox number Press 5 for Switch standard guest mode You can tog...

Page 80: ...nouncement and use the default announcment Record the announcement Press to finish recording the notification announcement Press to delete and re record the no tification announce ment Technical detai...

Page 81: ...a number to the list This number can be entered instead of a mailbox number when the Alcatel 4610 IV asks for the destination mailbox number Distribution lists must always be entered with 3 digits 001...

Page 82: ...inistration menu Press 6 for Distribution list Press 2 for Create a new list The Alcatel 4610 IV allocates a list number and tells it to you Record the name Press when you have finished recording Pres...

Page 83: ...istribution List The administrator can listen modify all distribution lists Enter the administration menu Press 6 for Distribution list Press 1 for Listen or modify a distribution list Enter the list...

Page 84: ...83 83 Broadcast This option needs no administration It is used to send broadcast a message to all installed and initialised mailboxes The destination mailbox number for broadcast is 000...

Page 85: ...ailbox Overview of Mailbox Parameters 1 3 Reset password Change notification type Delete mailbox Enable disable answer only mode Switch standard guest mode 2 4 0 Miscellaneous Miscellaneous 2 Record n...

Page 86: ...sage described in Mailbox Statistics Infobox Statistics and Automated Attendant Statistics are calculated based on the time between the last reset of statistical counters and the current time In this...

Page 87: ...box Statistics Automated Attendant Statistics Infobox Statistics Load situation System Utilisation Statistics Largest Mailboxes Statistics and to Clear Statistics Counters Technical details After ente...

Page 88: ...ges was left after listening to the greeting of the mailbox Enter the administration menu Press 0 for Miscellaneous Press 9 for Read Statistics Press 1 for Mailbox counters Enter the mailbox number or...

Page 89: ...is option provides one counter per infobox Listened to Infobox counter How often an infobox is reached Enter the administration menu Press 0 for Miscellaneous Press 9 for Read Statistics Press 2 for I...

Page 90: ...ar Statistics Counters This option clears all statistic counters Enter the administration menu Press 0 for Miscellaneous Press 9 for Read Statistics Press 3 for Clear counters Press to confirm Clears...

Page 91: ...ng and closing hours of the Automated Attendant Number of calls Total call duration Number of failed calls i e calls reaching the Automated Attendant default function Enter the administration menu Pre...

Page 92: ...m Utilisation Statistics This option checks each full hour the free voice memory and the total seizure duration Enter the administration menu Press 0 for Miscellaneous Press 9 for Read Statistics Pres...

Page 93: ...emory seizure duration 23 o clock free memory seizure duration February 28th 0 o clock free memory seizure duration 23 o clock free memory seizure duration March 1st 0 o clock free memory seizure dura...

Page 94: ...seizure duration of the access lines to the Alcatel 4610 IV as percentage of the maximum pos sible seizure within the specific hour Example Seizure duration for access line 1 24 minutes Seizure durati...

Page 95: ...he most memory time for new and archived messages Enter the administration menu Press 0 for Miscellaneous Press 9 for Read Statistics Press 6 for Largest mailbox Listen to the Mailbox counter mailbox...

Page 96: ...Version SW Version 3 7 Read SW Version This option provides to read out the SW Version and the feature level Enter the administration menu Press 0 for Miscellaneous Press 0 for Read SW Version Listen...

Page 97: ...onal greeting of the mailbox owner to the caller but do not record messages Voice mail The voice mail functionality can help you to keep in touch with your cus tomer even when you are not in your offi...

Page 98: ...hone pager Both functionalities are based on mailboxes The Alcatel 4610 IV sup ports up to 128 mailboxes Each mailbox can be tailored according to individual requirements of the owner and greet the ca...

Page 99: ...offer any more options out of your current situation the Alcatel 4610 IV will play the announcement No more options Press to perform one of the following actions confirm your previous input skip an a...

Page 100: ...sten to a voice mail or an announcement these keys are assigned to following functions Technical details Pause The maximum length of a pause is 20 seconds When key 8 is not pressed again the Alcatel 4...

Page 101: ...ounce ment pressing one of the following keys will cause Technical details Pause The maximum length of a pause is 20 seconds During the pause the caller will hear the prompt To continue press 8 every...

Page 102: ...EPLAY ARCHIVE NEXT DELETE NEXT TIMESTAMP SEND A COPY REPLY GREETING NAME NOTIFICATION CHANGE PASSWORD DISTRIBUTION LIST SELECT LANGUAGE 1 2 3 4 5 6 1 2 3 4 5 This menu options are announced when you p...

Page 103: ...s on the type of telephone set you are using and is represented by the following symbol Telephone set with dedicated mailbox key Telephone set with softkey Press the mailbox key on your set Press the...

Page 104: ...mailbox key Dial the number of the Alcatel 4610 IV The number depends on the usage a Either number of the operator group if Alcatel 4610 IV is part of an operator group or b System number of the Alca...

Page 105: ...name Note Should you forget your personal password it can be reset by the administrator In this case you will be asked for a new 4 digit password like when opening the mailbox the first time but your...

Page 106: ...Enter your password Record your name 3 Telephone set without softkey Press the mailbox key on your set Press 3 for Voice messages The Alcatel 4610 IV asks you to enter your new personal password and...

Page 107: ...er depends on the usage a Either number of the operator group if Alcatel 4610 IV is part of an operator group or b System number of the Alcatel 4610 IV Press during listen ing to the company greeting...

Page 108: ...sages The Alcatel 4610 IV signals the subscriber that a new message has arrived The message waiting indication is switched on Open the mailbox Press 1 and listen to the message When listening to a mes...

Page 109: ...to Archived Messages The Alcatel 4610 IV retrieves the message from the archive Open the mailbox Press 2 for Archived messages Listen to the archived message When listening to a mes sage the play bac...

Page 110: ...ipient knows that it is forwarded by you Press 5 when you are listening to the message Record the introductory message To finish press Press 1 to re play your message Press to delete and re record the...

Page 111: ...ender will receive the message in his mailbox Restriction A message to be replied to has been sent from mailbox menu option send or reply Otherwise no caller information is avail able Press 6 when you...

Page 112: ...ox Press 3 to send a message Record your message Press to finish recording Press 1 to replay your message Press to delete and re record the message Press to confirm the message Enter the mailbox num b...

Page 113: ...h the option dial by name instead of dial ling the mailbox num ber Enter at least the first 3 and not more than 8 characters of the name of the mailbox The Alcatel 4610 IV announces the name of the de...

Page 114: ...ically allocates a number to the list This number can be entered instead of a mailbox number when the system asks for the destination mailbox number The user can use and listen to all existing distrib...

Page 115: ...Personal options Press 4 for Distribution list Press 2 for Create a new list The Alcatel 4610 IV automatically allocates a list number and tells it to you Record the name Press to finish record ing P...

Page 116: ...or delete his distribution lists Distribution lists from other subscribers can be used but cannot be modified Open the mailbox Press 4 for Personal options Press 4 for Distribution list Press 1 for Li...

Page 117: ...ssage You can check whether the recipient of your message has already listened to your message or not Open the mailbox Press 5 to check the receipt Enter the destination mailbox number Listen to the m...

Page 118: ...re record 1 Record the Personal Greeting This option provides to record your Personal Greeting Open the mailbox Press 4 for Personal options Press 1 for Greetings Press 4 for Record greeting Record y...

Page 119: ...greetings for the mailbox Open the mailbox Press 4 for Personal options Press 1 for Greetings Default is 3 Greetings OFF Press 6 to enable press again 6 to disable If you like to record three greetin...

Page 120: ...reetings to ON Then record your 1st greeting To record the 2nd and or 3rd greeting enter the greeting number first To record the 1st greet ing Open the mailbox Press 4 for Personal options Press 1 for...

Page 121: ...sabling of 3 Greetings OFF deletes your greeting 2 and 3 Technical details The maximum length of the recording is 30 seconds A previous recorded greeting when 3 Greetings was disabled OFF is taken as...

Page 122: ...irm 1 Modify 3 Personal Greetings This option provides to modify 3 personal greetings Open the mailbox Press 4 for Personal options Press 1 for Greetings Press 4 for Record greeting Select 1 3 the num...

Page 123: ...ersonal Greetings You can select which greeting 1 3 your caller may listen to To use this option you must set 3 Greetings to ON and performed the re cording of the greetings Open the mailbox Press 4 f...

Page 124: ...s recorded when the mailbox has been opened the first time Use this option to modify the name Open the mailbox Press 4 for Personal options Press 1 for Greetings Press 5 for Record name Record the nam...

Page 125: ...and or a pager service 1 or 2 followed by the subscriber s pager number When notification is activated and when a new message has arrived in the mailbox the stored notification number is dialled acco...

Page 126: ...es may be defined in the Alcatel 4610 IV During programming his individual outgoing call number the mailbox owner may choose between ordinary outcall to a telephone set outcall to a pager according to...

Page 127: ...when a new message has arrived in the mailbox You can change this schedule by entering the desired begin and end time Open the mailbox Press 4 for Personal options Press 2 for Notification Press 4 fo...

Page 128: ...time also 24 is accepted Minutes Two digits from 00 to 59 Example 8 o clock in the morning Enter 0 8 0 0 2 o clock in the afternoon Enter 1 4 0 0 To clear the schedule and use again the default values...

Page 129: ...or according the desired schedule when a new message has arrived in the mailbox Open the mailbox Press 4 for Personal options Press 2 for Notification Press 1 to activate notification Press 2 to deac...

Page 130: ...number Password New messages Listen to the new messages 1 To listen to your messages use Notification Call Remote Consultation of the Mailbox The Alcatel 4610 IV calls the telephone number which was d...

Page 131: ...rm 4 3 Change of your Personal Password The password was entered when the mailbox has been opened the first time It can be changed using this option Open your mailbox Press 4 for Personal options Pres...

Page 132: ...er of your language 4 5 Select your Language Use this option to select the language for your voice guide in your mailbox Open your mailbox Press 4 for Personal options Press 5 for Select language Digi...

Page 133: ...the personal greeting Open the mailbox Press 4 for Personal options Press 4 for Enable disable the answer only mode of the mailbox ON Enable answer only mode the caller can listen to the mailbox gree...

Page 134: ...to the information box Open your mailbox Press 6 for Information Service Listen to infobox 46 and if recorded to infobox 47 48 49 50 Press to confirm Technical details If no information is available p...

Page 135: ...the guest is checked in The same language associated to the room telephone is defined for the voice guidence of the mailbox The guest receives a check in ticket with his personal password necessary fo...

Page 136: ...message waiting indication on the telephone set is switched on Functionality During first consultation a password has to be defined for remote con sultation of the mailbox and the mailbox name can be...

Page 137: ...box key The Alcatel 4610 IV asks you to record the name of the mailbox Office environment When your mailbox has been installed the message waiting LED is switched on When you open the mailbox the firs...

Page 138: ...deleted or the timestamp infor mation can be requested The next message is played automatically after a short time period or im mediately when the hash key is pressed Guest Mailbox Listen to Messages...

Page 139: ...t your mailbox from an external DTMF telephone set Call the system Listen to the system greeting Press to start consultation Enter your mailbox number Enter your password Listen to the message To call...

Page 140: ...nu 7 1 2 2 r Operator s number 7 1 2 7 n n number f function r record Change transfer type 7 1 2 9 n Transfer type 1 Blind transfer 2 Semi supervised 3 Supervised Record infobox 4 n 1 r Modify functio...

Page 141: ...k out 11 Check in 10 Common Mailbox 50 Copy message 109 opening hours menu 62 D Date message 107 137 System set 22 Default Password 18 Delete Good bye announcement 58 archived message 108 company gree...

Page 142: ...hort cut functions 49 submenu functions 42 transfer types 55 M Mailbox 14 Non Existing Mailbox functions 56 administration 69 answer only mode 76 common 14 consultation 13 delete 75 guest 10 14 instal...

Page 143: ...s 101 134 P Parameter mailbox 84 system administration 29 Password 15 administrative change 21 guest mailbox 10 134 135 mailbox reset 73 personal change 130 Play back control 99 R Read SW Version 95 R...

Page 144: ...143 T Time message 107 137 System 22 Timestamp 15 Trunk transfer to 36 trunk to 36 V Voice Mail 7 15 96 functions 96 Voice Messaging 7...

Page 145: ...s reserved Ref 3BR 05761 AAAA Ed 01 printed by MODUS MEDIA F ORLEANS Alcatel Business Systems in keeping with its policy of constant product improvement for the customer reserves the right to modify p...

Page 146: ...MODUS MEDIA INTERNATIONAL...

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