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Aastra Dialog 5446 IP Premium, User Manual

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Aastra Dialog 5446 IP Premium User Manual Download Page 61

Voice Mailbox

2.

Dial

* 58 #

and record your message. The maximum recording time is

four minutes and 15 seconds.

3.

Select from the options below:

•

Press

*

to play-back.

•

Press the numeric key

9

to speak and re-record.

•

Press

#

to stop the recording and save the message.

4.

Press

C

to finish the procedure.

55

8/1553-DBC 446 01 Uen B3 2008-09-10

Summary of Contents for Dialog 5446 IP Premium

Page 1: ...Dialog 5446 IP Premium IP Phone for BusinessPhone USER GUIDE...

Page 2: ...e publisher except in accordance with the following terms If this publication is made available on Aastra media Aastra gives its consent to downloading and printing copies of the content provided in t...

Page 3: ...ing Off The Phone 20 3 4 Software Version and Communication Protocol 21 4 Incoming Calls 23 4 1 Answer Calls 23 4 2 Picking Up Calls 23 5 Outgoing Calls 25 5 1 Making Calls 25 5 2 When You Receive a B...

Page 4: ...nce Information 47 10 1 Selecting an Absence Reason 47 10 2 Canceling Absence 47 11 Voice Mailbox 49 11 1 Activating the Mailbox 49 11 2 Deactivating the mailbox 49 11 3 Accessing the Mailbox 50 11 4...

Page 5: ...ne Settings 65 14 3 Network Settings 69 15 Web Browser 71 15 1 Opening the Web Browser 71 15 2 Using the Web Browser 71 15 3 Exiting the Web Browser 72 16 Web Interface 73 16 1 Accessing the Telephone...

Page 6: ...Dialog 5446 IP Premium 8 1553 DBC 446 01 Uen B3 2008 09 10...

Page 7: ...CC Statement This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC rules These limits are designed to provide reasonable protec...

Page 8: ...ique afin de r duire les risques d incendie de choc lectrique et de blessures En voici quelquesunes Ne pas utiliser l appareil pr s de l eau p ex pr s d une bagnoire d un lavabo d un vier de cuisine d...

Page 9: ...always be followed to reduce risk of fire electrical shock and other personal injury Follow instructions in the equipment s user guide or other documentation Always install equipment in a location and...

Page 10: ...uipment slots that is not part of the product or auxiliary product Do not disassemble the product Contact a qualified service agency when service or repair work is required Do not use a telephone othe...

Page 11: ...color touch screen Most features are activated from the display and the phone is equipped with a stylus for this purpose For more information on the display see Section 2 3 Display on page 9 Note Cle...

Page 12: ...ernal 24 V AC DC adapter see details below or alternatively over a Power over Ethernet PoE capable hub If you use the external power adapter connect one end of the adapter to the phone connection mark...

Page 13: ...ion on your PC When the telephone is starting up booting a connected PC will loose network connection for a few seconds Optional You can connect a headset to the phone connection marked HEADSET Connec...

Page 14: ...key for 4 seconds see above Press the mute key to turn off the microphone in speech state This is useful when you do not want the person at the other end of the line to hear what you say to your colle...

Page 15: ...iction Network LAN access control DHCP IP Address Subnet Mask Default Gateway Automatic SW Server SW Server Proxy Server Protocol Gatekeeper Discovery Gatekeeper VLAN for Phone Port VLAN for PC Port P...

Page 16: ...the user logged in on the extension Icons indicate the ring volume for your extension or that there are messages in your mailbox if available as well as activated features such as Follow me When you r...

Page 17: ...ou can retrieve your messages Tap the telephony tab to open the Telephone page This page is the default screen where you make and receive calls set presence options log off the phone etc For detailed...

Page 18: ...some features may not work Reduced system access occur when the phone is registered towards another exchange than the usual one Silent ringing mute Indicates that the ring signal is switched off The...

Page 19: ...ights indicates line status using different flash patterns see below Off Indicates idle status Fast blinking Indicates an incoming call Fast blinking Indicates a parked call Steady glow with fast blin...

Page 20: ...dure and instead of replacing the handset after a call you press the C key Clear Note Everything that works with the handset also works with the headset 2 6 3 Using the Speakerphone Using handsfree wi...

Page 21: ...phone is set to connect calls to the loudspeaker when you answer incoming calls or when you make calls by tapping a Line button This default setting is known as the loudspeaker preset mode When you d...

Page 22: ...dset icon disappears from the display to the right the headset preset mode is deactivated Note The headset preset mode can only be activated and deactivated when the phone is in idle mode When you lif...

Page 23: ...cation to gain access to the network You then have to enter a valid user name and password Note The user identity and password used for the network authentication are not the same user identity and pa...

Page 24: ...nothing the software update will start automatically after 60 seconds In the lower right corner of the window a counter indicates how many seconds remain before the automatic update will start Note Be...

Page 25: ...ote You can enter the password from the keypad on the phone or from the soft keyboard in the display The password is the RAC initiated for this extension 3 Tap Log on The display shows your extension...

Page 26: ...automatically logged off with your individual number during the night and logged on with the default number 3 3 Logging Off The Phone To log off from the phone do the following 1 On the main page tap...

Page 27: ...tions and Settings page 2 Select Administrator Settings Information and then Log Off Restriction These are the log off restriction settings Protocol Displays the protocol used H 323 Software version T...

Page 28: ...Dialog 5446 IP Premium 22 8 1553 DBC 446 01 Uen B3 2008 09 10...

Page 29: ...ng indicator lamp Handset Lift the handset The call is automatically received on Line 1 Handsfree Press the Line 1 button to answer without lifting the handset You can then switch to the handset simpl...

Page 30: ...Dialog 5446 IP Premium 24 8 1553 DBC 446 01 Uen B3 2008 09 10...

Page 31: ...have several options available try again later or order automatic callback call waiting or intrusion 5 2 1 Callback When the number you have called is busy or does not answer you can request automatic...

Page 32: ...se the callback is cancelled When you answer the system calls the number you have requested for callback 5 2 2 Call Waiting If the calling party has activated the Camp on as active feature and CallWai...

Page 33: ...usion tone To intrude on an ongoing call at a busy extension do the following Press the numeric key 8 Note Austria Belgium Brazil Denmark Germany 4 5 2 4 Bypass If you need to get through to a certain...

Page 34: ...ork administrator 5 4 Redial Calls 5 4 1 Redial An External Number To redial the last dialed external number do the following 1 Lift the handset and wait for a dial tone 2 Dial while in idle state or...

Page 35: ...or an answer 5 5 2 Programming Name Keys Before you can program a dial by function key make sure the phone is logged on to the exchange Otherwise contact the system administrator To program a name key...

Page 36: ...s Common Abbreviated Numbers in the exchange Your personal most frequently used external numbers can be stored and used on the programmable keys on the telephone or on the keys 0 to 9 5 8 Common Abbre...

Page 37: ...l line access depends on the configuration of the system If your public network requires waiting for a second dial tone press 5 Press 5 9 2 Cancelling one specific Individual Abbreviated Number To can...

Page 38: ...Dialog 5446 IP Premium 32 8 1553 DBC 446 01 Uen B3 2008 09 10...

Page 39: ...ric key 1 6 2 Transfer You can transfer a call to another extension in your exchange or private network to an external number or to the operator If you have several parked calls the call that was park...

Page 40: ...re are only two parties left 6 4 Parking You can temporarily put the ongoing call on hold Calls put on hold can be resumed on your own or on another phone To put a call on hold do the following 1 Tap...

Page 41: ...ack messages To send a Call Me message do the following Dial 9 6 6 2 Voice messages To send a voice message do the following 1 Press the numeric keys 99 and speak 2 Press to playback and listen to you...

Page 42: ...Dialog 5446 IP Premium 36 8 1553 DBC 446 01 Uen B3 2008 09 10...

Page 43: ...the internal Follow me feature When Follow me is activated on your phone a reminder text appears in the display Note When Follow me is activated on your phone you can still make calls from the phone a...

Page 44: ...you can order a new answering position from the extension 2222 or from the new answering position To redirect calls from an answering position do the following 1 Lift the handset and wait for a dial t...

Page 45: ...To order external follow me from your phone do the following From the Display 1 Select the External Follow me menu and press Select 2 Enter the external number and tap OK The Follow me indicator icon...

Page 46: ...nd cannot be changed by the user 7 3 1 Selecting a Profile from Your Phone To select a profile from your phone do the following 1 Tap the Presence button 2 Select the Select Profile menu 3 Enter the d...

Page 47: ...word starts with an upper case character that is after an entered space Note You can select a different character set from the Settings page see Section 14 2 4 Language on page 67 8 1 Microsoft Outlo...

Page 48: ...on key 4 Select the desired contact and tap the Call button to initiate the call From the Keyboard To retrieve a contact using the keyboard do the following 1 Press one of the numeric keys 2 9 and hol...

Page 49: ...page 2 Select My Dialog Contacts 3 Select AddContact edit the number and name 4 Click Save and OK to make the contact available in the phone 8 2 3 Editing An Entry In My Dialog Contacts To edit a con...

Page 50: ...Dialog 5446 IP Premium 44 8 1553 DBC 446 01 Uen B3 2008 09 10...

Page 51: ...or a contact in the corporate directory do the following 1 Open the Contacts page and select Corporate Directory 2 Enter the search criteria in the appropriate field and tap Search 9 2 Calling A Conta...

Page 52: ...Dialog 5446 IP Premium 46 8 1553 DBC 446 01 Uen B3 2008 09 10...

Page 53: ...l although you have enabled absence 10 1 Selecting an Absence Reason To activate the absence feature from your phone do the following 1 Tap the Presence button and then the Absence reason button 2 Sel...

Page 54: ...Dialog 5446 IP Premium 48 8 1553 DBC 446 01 Uen B3 2008 09 10...

Page 55: ...your extension has to be authorized by the system administrator 11 1 Activating the Mailbox To divert your extension to the mailbox system do the following 1 Dial 21 2 Enter the number of the mailbox...

Page 56: ...ccessing the mailbox from your own extension To access the mailbox from your own extension do the following 1 Press the messages tab to open the Messages page 2 Listen to and follow the voice announce...

Page 57: ...1 to listen to available messages Note If there are no messages in your mailbox the option to listen to your messages will not be available 3 Select one of the three message categories new heard stor...

Page 58: ...ain menu 2 Press the numeric key 2 to change your Personal Greeting 3 Select the desired diversion type Listen and follow the dedicated voice announcements When you activate the diversion the recorded...

Page 59: ...w password You have full access to the mailbox system Notification without mailbox access You get a short voice announcement informing you that someone has left a message for you You acknowledge the n...

Page 60: ...cedure Changing the password via the telephone on Section 11 8 2 Changing the password via the telephone on page 54 11 8 2 Changing the password via the telephone To change the password via the teleph...

Page 61: ...ording time is four minutes and 15 seconds 3 Select from the options below Press to play back Press the numeric key 9 to speak and re record Press to stop the recording and save the message 4 Press C...

Page 62: ...Dialog 5446 IP Premium 56 8 1553 DBC 446 01 Uen B3 2008 09 10...

Page 63: ...le or a fictive number Please ask your system administrator if you require this function Note The number of cordless extensions in a hunt group are limited to eight including Tandem configurations Inc...

Page 64: ...hunt groups To log out from all hunt groups do the following 1 Lift the handset and wait for a dial tone 2 Dial 28 and wait for the verification tone 3 Replace the handset 12 3 Common Bell The Common...

Page 65: ...ures if you dial the Common Bell pick up code and there are no calls waiting at the Common Bell extension Note You can also program the Common Bell code on a Function key 59 8 1553 DBC 446 01 Uen B3 2...

Page 66: ...Dialog 5446 IP Premium 60 8 1553 DBC 446 01 Uen B3 2008 09 10...

Page 67: ...llowing 1 Dial 28 to log on the secondary phone 2 Press C to finish the procedure For incoming calls Both telephones are treated as 1 single extension For outgoing calls Both telephones are treated as...

Page 68: ...y to set a Reminder 3 Press C to finish the programming 13 2 2 Canceling Reminder To cancel the Reminder do the following 1 Dial 32 to cancel all settings 2 Press C to finish the procedure 13 3 Door P...

Page 69: ...nt Number which has to be used each time he she wants to make an external call Verified Account Numbers contain up to 10 digits Own Account Numbers contain up to 15 digits To use verified or your own...

Page 70: ...1 Making an Outgoing Call Using LAC To make a call using LAC do the following 1 Lift the handset 2 Dial the LAC If provided a dial tone is received 3 Dial with the external number If no free trunk is...

Page 71: ...phone Settings The page My Settings includes a number of telephone settings that you can adjust according to your preferences To open the My Settings page do the following 1 Tap the icon at the top me...

Page 72: ...e Ring Character Ring tones are generated by a tone ringer in the phone loudspeaker To change the ring tone do the following 1 From the My Settings page select Ring Character 2 The current setting is...

Page 73: ...ages are available Note Before you can change the language settings make sure the phone is logged on to the exchange and that the desired language is available Contact the system administrator if your...

Page 74: ...e unit is used to connect either an extra bell outside your room or a busy signal lamp outside your door To check or set the option unit for extra bell or for busy signal do the following 1 From the M...

Page 75: ...rm the selection and return to the previous page 14 3 Network Settings The Network page includes a number of network settings that require administrator rights However you can view most of these setti...

Page 76: ...Dialog 5446 IP Premium 70 8 1553 DBC 446 01 Uen B3 2008 09 10...

Page 77: ...he Internet page see below 2 Tap in the input field to activate it and enter a valid web address The requested page starts loading Note For faster downloading you are recommended to use only web pages...

Page 78: ...d the currently requested page The home navigation button Tap to go to the start page The add bookmark button Tap to bookmark the current page Bookmarks you create are automatically stored in a bookma...

Page 79: ...the Telephone Through the Web Interface To be able to use the telephone s features through web interface do the following 1 Log on to the telephone by entering a password in the Password text box Use...

Page 80: ...Dialog 5446 IP Premium Settings Includes the options Programmable keys Hearing Level and Ring Character 5 Click Log off to exit 74 8 1553 DBC 446 01 Uen B3 2008 09 10...

Page 81: ...r 2 seconds Trouble The access warning triangle appears in the display Cause There is disturbance in the LAN or in the exchange Solution Although some features may not work the phone can still be used...

Page 82: ...Dialog 5446 IP Premium 76 8 1553 DBC 446 01 Uen B3 2008 09 10...

Page 83: ...vidual Press key 8 group 8 CALL WAITING not applicable CONFERENCE Press key 3 EXTERNAL FOLLOW ME to order 22 route access code and external number to cancel 22 FOLLOW ME to order from own extension 21...

Page 84: ...niversal 8 Flexible to order 84 route number external line number to cancel 84 NUMBER PRESENTATION RESTRICTION 42 B number REBOOT Press the keys C mute and simultaneously for at least one second SOFTW...

Page 85: ...tion on Inquiry N A Sweden R Conference 3 Intrusion 8 Austria 4 Belgium 4 Brazil 4 Denmark 4 Germany 4 Call Waiting Indication 4 Austria 5 Belgium 5 Brazil 5 Denmark 5 Germany 5 France 6 New Zealand 6...

Page 86: ...Predialing 72 Germany 75 The Netherlands 75 North America 6 Sweden 75 Lock Unlock Common Authorization Code 73 North America 71 Change Individual Authorization Code 74 Dial With Individual Authorizat...

Page 87: ...onference 8 North America 6 Maximum number of external lines in a conference 8 North America 6 PBX Operator Service Codes Selection of a specific line within a route 0 North America 3 Conference 3 Nor...

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