Answering System Operation
Before using your new answering system, you should record an outgoing announcement. This is the
announcement that callers will hear when the system answers a call.
1.
Prepare your announcement:
Example: “Hello. I can’t come to the phone right now. Please leave
your name, telephone number, and a short message after the beep. I will return your call as soon as I
can. Thank you.
NOTE:
The maximum length of an announcement is 1 minute. A total of about 7 minutes of
memory is shared between the announcement and all messages and memos. The briefer your
announcement, the more memory there will be to record messages.
2.
Hold down ANNC:
The system beeps once to indicate that it is recording from the microphone in the
front of the unit. While you are recording, the Message Window shows the length of the
announcement in seconds.
3.
Speak toward the front of the unit
in a normal tone of voice.
4.
Release ANNC
when you are finished.
The unit beeps to indicate that it is no longer recording. If the recording was successful, the current
message count (0 if you are using the system for the first time) shows in the Message Window. If the
announcement was cut off or was unsuccessful for some other reason, the display in the Message Window
blinks to let you know that you need to try again.
Playing Back Your Announcement
To play back your announcement, quickly tap (press and release) ANNC.
IMPORTANT:
Be sure to release ANNC quickly. If you hold the button down for more than
one second, the system erases the existing announcement and begins recording a new one.
While you play back your announcement, the Message Window shows AP (Announcement Playback). If
necessary, adjust the VOLUME control.
Message Volume Control
You can use the message VOLUME control to adjust the volume of the system’s speaker. Slide the switch
until you find a comfortable level.
Automatic Answering Operation
After you have recorded your announcement, the Message Indicator Light should be on, indicating that the
system is ready to answer calls. The Message Window shows the number of messages stored in memory (0
if no messages have been received).
If the Message Indicator Light is not on, press and release ON/OFF to turn the system on.
NOTE:
To record callers’ messages, be sure the MESSAGES switch is set to YES.
When the system answers a call, the caller hears the announcement you recorded, followed by a beep.
While the system is taking a call, the Message Window displays --.
After the beep, the system begins recording your caller’s message. After a message is received, the
Message Window shows the total number of messages stored and the Message Indicator Light blinks.
NOTE:
To conserve memory, messages are limited to a maximum of 1 minute each. If the caller
is still speaking after 1 minute, is silent for more than 7 seconds, or if the system’s memory runs
out, the system beeps once and hangs up.
Содержание 1337
Страница 10: ......
