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Security

WorkCentre 5300 Series Multifunction Printer
System Administrator Guide

Touch

Run Image Overwrite.

CAUTION:

All image data will be deleted.

Touch

Scheduled Image Overwrite.

Touch

Daily

Weekly

, or

Monthly

and touch the arrow icons to specify when you want image data

to be deleted.

Summary of Contents for WorkCentre 5325

Page 1: ...335 System Administrator Guide Guide de l administrateur syst me Espa ol Gu a del administrador del sistema Portugu s Guia de Administra o do Sistema Xerox WorkCentre 5325 5330 5335 Multifunction Prin...

Page 2: ...in the United States and or other countries Apple AppleTalk Bonjour EtherTalk Macintosh Mac OS and TrueType are trademarks of Apple Inc registered in the U S and other countries HP GL HP UX and PCL ar...

Page 3: ...e IS 17 Changing the System Administrator Password 17 Accessing the Configuration Report 17 Using the Configuration Overview Page 18 Assigning a Name and Location to the Printer 18 Enabling Services a...

Page 4: ...g NetWare 39 Configuring NetWare Settings 39 Microsoft Networking 41 Enabling Microsoft Networking 41 Configuring Microsoft Networking 41 Configuring WINS 41 IPP 42 Enabling IPP 42 Configuring IPP 42...

Page 5: ...Log 68 Interpreting the Audit Log 68 PDF and XPS Signatures 70 Address Book Security 71 Restricting Access to Job Information 72 Hiding or Password Protecting Completed Job Information 72 Hiding Acti...

Page 6: ...iguring Email Settings 97 Editing Default Email Settings 98 Managing the Email Address Book 99 Network Scanning 100 Enabling Network Scanning 100 Configuring Network Scanning 100 Configuring File Repo...

Page 7: ...the Control Panel 124 9 Accounting Local Accounting 128 Configuring Local Accounting 128 Resetting Access and Usage Limits for All Users 129 Xerox Standard Accounting 130 Configuring Xerox Standard Ac...

Page 8: ...rinter Settings to a Clone File 147 Installing a Clone File 147 Address Books 148 Public Address Book 148 LAN Fax Address Book 149 Font Management Utility 150 Customizing Printer Contact Information 1...

Page 9: ...WorkCentre 5300 Series Multifunction Printer System Administrator Guide 9 1 Introduction This chapter includes Overview on page 10 More Information on page 11...

Page 10: ...rinter s current configuration Review the report and locate the printer s IP address For details see Configuration Report on page 15 5 Open a Web browser and type the IP address of your printer to acc...

Page 11: ...e WC53XXdocs User Guide PDF Software and Documentation Disc www xerox com office WC53XXdocs Recommended Media List www xerox com paper United States www xerox com europaper Europe Online Support Assis...

Page 12: ...Introduction WorkCentre 5300 Series Multifunction Printer System Administrator Guide 12...

Page 13: ...Printer System Administrator Guide 13 2 Initial Setup This chapter includes Physical Connection on page 14 Initial Setup at the Control Panel on page 15 Initial Setup in CentreWare IS on page 17 Enab...

Page 14: ...rinter and plug it into an electrical outlet 2 Connect one end of a Category 5 or better Ethernet cable to the Ethernet port in the back of the printer Connect the other end of the cable to a correctl...

Page 15: ...onfiguration Report lists the printer s current settings For details see Accessing the Configuration Report on page 17 System Administrator Access at the Control Panel To configure the printer from th...

Page 16: ...iguration page see Accessing the Configuration Report on page 17 To manually set the speed of the printer s Ethernet interface 1 At the printer control panel press the Machine Status button then touch...

Page 17: ...assword to access the Properties tab The administrator user name is admin and the default password is 1111 To see the IP address of the printer press the Machine Status button on the control panel Cha...

Page 18: ...he Configuration Overview page click Properties Configuration Overview Assigning a Name and Location to the Printer The Description page provides a place to assign a name and location to the printer f...

Page 19: ...ons 4 Touch Keyboard 5 Type the code and touch Save Enabling Services and Options in CentreWare IS 1 In CentreWare IS click Properties Security Feature Enablement 2 Type the Unique Function Code 3 Cli...

Page 20: ...Initial Setup WorkCentre 5300 Series Multifunction Printer System Administrator Guide 20...

Page 21: ...is chapter includes TCP IP on page 22 SNMP on page 26 LPD on page 29 Raw TCP IP Printing on page 30 SMTP on page 31 LDAP on page 33 POP3 on page 36 HTTP on page 37 Proxy Server on page 38 NetWare on p...

Page 22: ...Manually Configuring an IPv4 Network Address 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Connectivity and Network Setup Protocol Settings 3 Touch I...

Page 23: ...hen touch the Tools tab 2 Touch Connectivity and Network Setup Protocol Settings 3 Touch IPv6 Address Manual Configuration and touch Change Settings 4 Touch Disabled then touch Save 5 Touch Automatica...

Page 24: ...gateway If RARP address resolution mode is selected you cannot change the IP address 6 Type a valid Domain Name DNS Configuration for IPv4 1 Next to Obtain DNS Server Address Automatically select the...

Page 25: ...or select Dual Stack to use both IPv4 and IPv6 By default IPv6 is disabled CAUTION If both IPv4 and IPv6 are disabled you cannot access CentreWare IS You must re enable TCP IP at the printer control p...

Page 26: ...s 2 Next to SNMP select Enabled 3 Select UDP and IPX to enable these transport protocols if necessary Configuring SNMP 1 In CentreWare IS click Properties Connectivity Protocols SNMP Configuration 2 U...

Page 27: ...can be enabled a digital certificate must be installed on the printer and SSL must be enabled For more details see Installing a Digital Certificate on page 56 1 In CentreWare IS click Properties Conn...

Page 28: ...ed at the bottom of the page 3 Under Trap Destination Addresses click Add IPX Address 4 Type the 8 digit hexadecimal number that identifies the IPX External Network host configured to receive the trap...

Page 29: ...IS click Properties Connectivity Port Settings 2 Next to LPD select the Enabled check box Note Disabling LPD will affect clients printing to the printer over TCP IP using the LPR printing port Config...

Page 30: ...elected in Windows as the Standard TCP IP port Enabling Port 9100 Note TCP IP must be enabled before Port 9100 is enabled 1 In CentreWare IS click Connectivity Port Settings 2 Next to Port 9100 select...

Page 31: ...gned to this printer by the SMTP server in the Machine s E mail Address field Optional Information 1 To improve transmission speed you can set messages to be fragmented between 2 and 500 times Select...

Page 32: ...e and Password Retype the password to confirm 7 If authentication is enabled and the printer is configured to require users to log in before they can access email select Remotely Authenticated User un...

Page 33: ...ed User The user s credentials upon logging in are used to access the LDAP server Note Authentication must be enabled and tool and feature access must be configured to require the user to log in befor...

Page 34: ...down menus under Imported Heading to remap fields as needed Note Headings are defined by your LDAP server s schema Configuring Filters for LDAP 1 In CentreWare IS click Properties Connectivity Protoc...

Page 35: ...tem Administrator Guide 35 8 In the Internet Fax Address Book Filter field type the LDAP search string or filter that you want to apply The filter defines a series of conditions that the LDAP search m...

Page 36: ...n CentreWare IS click Properties Connectivity Protocols POP3 Setup 2 Type the appropriately formatted address and port number The default port number is 110 3 Next to POP Receive Password Encryption s...

Page 37: ...touch the Tools tab 2 Touch System Settings Connectivity Network Setup Port Settings 3 Touch Internet Services HTTP then touch Change Settings 4 Touch Enabled then touch Save Configuring HTTP Setting...

Page 38: ...es Connectivity Protocols Proxy Server 2 Under General next to Use Proxy Server select Enabled 3 Next to Proxy Setup select Same Proxy for All Protocols to use the same proxy settings for HTTP and HTT...

Page 39: ...click Properties Connectivity Port Settings 2 Next to NetWare select Enabled 3 Select IPX SPX or TCP IP if you want to enable these protocols 4 Click Apply Configuring NetWare Settings 1 In CentreWar...

Page 40: ...s can include printers servers computers people organizations and more 1 Under NetWare Directory Services NDS type the appropriately formatted NDS Tree and NDS Context 2 Type a name for the NDS tree i...

Page 41: ...unicode 7 Next to Auto Master Mode select Enabled if your SMB sever supports it 8 Next to Password Encryption select Enabled to encrypt user passwords for remote authentication using SMB Configuring W...

Page 42: ...k Properties Connectivity Port Settings 2 Next to IPP select Enabled 3 Click Apply Configuring IPP 1 In CentreWare IS click Properties Connectivity Protocols IPP 2 Next to Add Port Number type the por...

Page 43: ...tively on remote Web servers WebDAV must be enabled to use Network Scan Utility 3 For details see Configuring the Printer for the Scan Utility on page 112 Enabling WebDAV 1 In CentreWare IS click Prop...

Page 44: ...t the printer and client computers are on the same IP subnet Enabling WSD 1 In CentreWare IS click Properties Connectivity Port Settings 2 Next to WSD Print select Enabled to enable the WSD print serv...

Page 45: ...Scanning Saved Jobs Backup and Software upgrade can use FTP as a filing service Enabling and Configuring FTP 1 In CentreWare IS click Properties Protocols FTP 2 Next to FTP client Port Status select...

Page 46: ...Network Configuration WorkCentre 5300 Series Multifunction Printer System Administrator Guide 46...

Page 47: ...es on page 56 Secure HTTP and SSL TLS on page 59 S MIME on page 60 IPsec on page 61 802 1X on page 62 FIPS140 2 Data Encryption on page 64 Overwriting Image Data on page 65 IP Filtering on page 67 Aud...

Page 48: ...s are authenticated and authorized when they log in at the control panel Network The printer retrieves user information from a network directory to authenticate and authorize users when they log in at...

Page 49: ...Features on page 54 User Information Before you can define access rights for users user information must be defined You can add or edit the printer s internal User Information Database with user info...

Page 50: ...thentication If you have an LDAP server connected to your network you can configure the printer to retrieve user information from the LDAP directory when authenticating a user at the control panel For...

Page 51: ...uthentication 2 Next to Authentication Method select Direct Authentication or Authentication of User Attributes Direct Authentication uses the user name and password entered by the user for authentica...

Page 52: ...cure Access Settings 2 Type the Default Prompt text and Default Title text 3 Select Enabled next to Local Login to allow users to type their credentials at the control panel 4 Select Enabled next to G...

Page 53: ...ouch No Passcode Required and touch Save Set the SmartCard Certificate Verification Mode For additional security you can set the printer to validate a user s SmartCard against certificates stored on t...

Page 54: ...do to retain the previous settings Controlling Access for a Group of Users If your network is connected to an LDAP server you can configure network authentication and control individual user or group...

Page 55: ...features on the printer 2 Repeat for Job Status Pathway and Machine Status Pathway 3 Click Apply Service Access Setup Note Service Access setup requires that Authentication is enabled and Tools and F...

Page 56: ...public key to be used for encryption Create a request to have a certificate authority or a server functioning as a certificate authority sign a certificate and then upload the certificate to the prin...

Page 57: ...chain of trust 1 In CentreWare IS click Properties Security Machine Digital Certificate Management 2 Click Upload Signed Certificate 3 If the certificate is password protected type the Password and r...

Page 58: ...certificate is still considered valid High The revocation status of certificates is checked The certificate is only considered valid after successfully verifying that the certificate has not been revo...

Page 59: ...HTTP is enabled to access CentreWare IS all pages will contain https in the URL for the Web page 1 In CentreWare IS click Properties Security SSL TLS Settings 2 Next to HTTP SSL TLS Communication sele...

Page 60: ...when the printer receives a digitally signed email 5 Under E mail next to Receive Untrusted E mail select Enabled to allow the printer to receive an email from a user whose digital certificate is not...

Page 61: ...shared Key type the Shared Key and retype the key to verify 5 Type the IKE SA Life Time 5 28800 minutes 6 Type the IPSec SA Life Time 300 172800 minutes 7 Select the DH Group type 8 Enable PFS if nece...

Page 62: ...nable IEE E 802 1x select Enabled 3 Under Authentication Method select the method used on your network Options are EAP MD5 EAP MS CHAPv2 PEAP MS CHAPv2 EAP TLS This method is available if the printer...

Page 63: ...rator Guide 63 8 Select the check box next to the certificate you want to use 9 Click Certificate Details 10 Click Use this Certificate 11 Click Reboot Machine You can now select EAP TLS as the 802 1X...

Page 64: ...overnment standard FIPS140 2 You can warn users with a control panel message when data is about to be transmitted that is not encrypted to FIPS140 2 standard For more information see the printer s Sec...

Page 65: ...ouch Authentication Security Settings Overwrite Hard Disk 3 Touch Number of Overwrites then touch 1 Overwrite or 3 Overwrites 4 Touch Save 5 Touch Run Image Overwrite CAUTION All image data will be de...

Page 66: ...Printer System Administrator Guide 66 5 Touch Run Image Overwrite CAUTION All image data will be deleted 6 Touch Scheduled Image Overwrite 7 Touch Daily Weekly or Monthly and touch the arrow icons to...

Page 67: ...e IP address of the computer or device that you want to allow 5 Type a number for the Source IP Mask that will use this rule The allowable range of 0 to 32 corresponds to the 32 bit binary number comp...

Page 68: ...ve the compressed auditfile txt file to your computer 3 Open the file in an application that can read a tab delimited text file Interpreting the Audit Log The Audit Log is formatted into columns Log I...

Page 69: ...e Logged Event is System Status for example one of the following may be displayed Started normally cold boot Started normally warm boot Shutdown requested Image Overwriting started Completion Status T...

Page 70: ...igital certificate Before you begin Select the device Scan File certificate For details see Managing Certificates on page 57 Install an S MIME digital certificate For details see Installing a Digital...

Page 71: ...tails see Local Authentication on page 49 You can create an Authorization Group to restrict users from using or editing the address book at the control panel 1 In CentreWare IS click Properties Securi...

Page 72: ...s Security Job Status Default Completed Jobs View 2 Next to Completed Jobs View select Require Login to View Jobs or No Job Viewing to keep users from seeing completed job information 3 If you selecte...

Page 73: ...ork Settings You can show or hide the IPv4 address or host name of the printer on the control panel touch screen 1 In CentreWare IS click Properties Security 2 Click Display Network Settings 3 Select...

Page 74: ...Security WorkCentre 5300 Series Multifunction Printer System Administrator Guide 74...

Page 75: ...Printer System Administrator Guide 75 5 Printing This chapter includes Selecting Print Mode Options on page 76 Managing Banner Sheet Printing Options on page 77 Print Service Settings on page 78 UNIX...

Page 76: ...g Print Mode Options You can specify the print mode that you want the printer to use for individual protocol types 1 In CentreWare IS click Properties Services Printing Print Mode 2 Under Print Mode s...

Page 77: ...the print driver select Enabled next to Allow Print Driver to Override 6 Click Apply Enabling Banner Sheet Printing at the Control Panel 1 At the printer control panel press the Machine Status button...

Page 78: ...Confirmation Screen Display Paper Supply Screen Unregistered Forms Set whether or not to print a job if a form specified for printing in a form data file overlay printing is not registered on the prin...

Page 79: ...ope tray 1 Remove Tray 1 from the printer 2 Insert the envelope tray in the Tray 1 position in the printer 3 At the printer control panel press the Machine Status button then touch the Tools tab 4 Usi...

Page 80: ...d and spooled locally on your computer then sent directly to the printer XSUS must be installed on each computer Workstation to Server Client Server Print jobs are processed and spooled on your comput...

Page 81: ...ctory 3 At the UNIX command line type gzip dfv filename tgz then press Return or Enter The filename must include a tgz extension 4 Type tar xvf filename tgz then press Return or Enter 5 The files are...

Page 82: ...In User ID type root For password type the root password 4 Click Add Printer and follow the on screen prompts to add the printer to the CUPS printer list Printing with CUPS CUPS supports the use of bo...

Page 83: ...on Printer System Administrator Guide 83 Installing the WSCO and Setting up Print Queues For detailed instructions on installing the library and setting up print queues refer to the installation instr...

Page 84: ...Printing WorkCentre 5300 Series Multifunction Printer System Administrator Guide 84...

Page 85: ...ator Guide 85 6 Copying This section includes Specifying Default Copy Settings on page 86 Creating Copy Feature Presets on page 87 Copy Control on page 88 Original Size Defaults on page 89 Reduce and...

Page 86: ...tings that users see at the control panel 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch System Settings Copy Service Settings 3 Touch Copy Defaults 4...

Page 87: ...n define a preset for commonly used copy settings 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch System Settings Copy Service Settings 3 Touch Preset B...

Page 88: ...Guide 88 Copy Control 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch System Settings Copy Service Settings 3 Touch Copy Control 4 Touch a setting in th...

Page 89: ...default size specifications for originals 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch System Settings Copy Service Settings 3 Touch Original Size De...

Page 90: ...he presets for reducing or enlarging images 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch System Settings Copy Service Settings 3 Touch Reduce Enlarge...

Page 91: ...printer control panel press the Machine Status button then touch the Tools tab 2 Touch System Settings Copy Service Settings 3 Touch Defining Custom Colors 4 Touch a custom color in the list then touc...

Page 92: ...Copying WorkCentre 5300 Series Multifunction Printer System Administrator Guide 92...

Page 93: ...eneral Scan Service Settings on page 94 Scanning to a Folder on the Printer on page 95 Scanning to an Email Address on page 97 Network Scanning on page 100 Scanning to a User s Home Folder on page 108...

Page 94: ...s To define default Scan to PC settings for all users 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch System Settings Scan Service Settings Scan to PC D...

Page 95: ...a password then retype the password again to verify 5 Next to Check Folder Passcode select Always Save Write or Print Delete 6 Next to Delete Files after Print or Retrieve select Enabled to delete fi...

Page 96: ...Print and Delete Confirmation Screen Touch Enabled to display a confirmation message on the touch screen when a file is printed and deleted from a folder Convert Custom Size to Standard Size Touch Ye...

Page 97: ...aximum Address Entries Select the maximum number of email addresses that a scanned document can be sent to This includes To Cc and Bcc fields Incoming E Mail Print Options Select the parts of the emai...

Page 98: ...ill not be able to edit the To and Cc fields Editing Default Email Settings 1 In CentreWare IS click Properties Services E mail Defaults 2 Click Edit 3 Next to Receiving Protocol select POP3 or SMTP 4...

Page 99: ...type the text that you want to appear in the body of an email 18 Under User Attachment or Device Information select additional information that you want to be added to the body of the email 19 Next t...

Page 100: ...installed on the printer and Secure HTTP SSL is enabled For details see Digital Certificates on page 56 and Secure HTTP and SSL TLS on page 59 Enabling Network Scanning 1 In CentreWare IS click Proper...

Page 101: ...he printer to use to access the repository folder Note the user name and password Create a folder within the FTP root Note the directory path user name and password This is your file repository Test t...

Page 102: ...ot do this check the user account access rights To configure file repository settings 1 In CentreWare IS click Properties Services Network Scanning File Repository Setup 2 Click Add 3 Next to Friendly...

Page 103: ...s and port number for the server where the file repository is located The default port number is 139 7 Next to Share type the share name 8 Next to File Path field type the directory path of the folder...

Page 104: ...handles the remaining details of file transfer Configuring HTTP HTTPS File Repository Settings 1 In CentreWare IS click Properties Services Network Scanning File Repository Setup 2 Click Add 3 Next t...

Page 105: ...other scanning options Editing File Destination Settings 1 Under File Destination select the template and click Edit 2 Select the required Filing Policy from the drop down menu 3 Click Apply Adding Do...

Page 106: ...Network Scanning Image Settings Compression Capability To restore the Default Template to its original settings click Apply Factory Default Settings This will delete any custom settings applied to th...

Page 107: ...Templates Configuring a Validation Server Scan metadata entered at the printer control panel can be verified against a list of valid values by a validation server 1 In CentreWare IS click Properties...

Page 108: ...Name up to 127 characters in length This is the default description of the template that displays for users when scanning at the control panel 4 Type a Template Name up to 127 characters This is the d...

Page 109: ...users to scan a document to a USB flash drive using the USB port on the printer control panel For instructions explaining how to use this feature see the User Guide at www xerox com office WC53XXdocs...

Page 110: ...rox com office WC53XXdocs Before you begin Purchase and install the Scan Kit See the instructions included with the kit for details Enable ports for SNMP SOAP and UDP Create a Folder Create a folder F...

Page 111: ...Starting Rate Type the Folder Number of the folder and the Folder Passcode Select Send Relay Broadcast or Print at Relay Station if necessary Type the Relay Station ID Broadcast Recipients F Code and...

Page 112: ...e installed on the printer before you can scan using XSU SMB must be enabled on your computer SMB is not enabled by default on Macintosh computers Templates created in XSU can not be deleted from the...

Page 113: ...Multifunction Printer System Administrator Guide 113 8 Faxing This chapter includes Embedded Fax on page 114 Server Fax on page 119 Internet Fax on page 121 LAN Fax on page 123 Session Initiation Pro...

Page 114: ...Machine Status button then touch the Tools tab 2 Touch System Settings Fax Service Settings Local Terminal Information Settings 3 Touch G3 Line 1 FaxID and touch Change Settings 4 Type the fax number...

Page 115: ...ed faxes on the Job Status screen Saved Faxes Auto Delete Touch Delete after 24 Hours to automatically delete saved faxes after 24 hours Transmission Interval Specify how often faxes are transmitted 3...

Page 116: ...if you want to use each fax line to Send Receive or Send and Receive faxes Block Inbound Faxes Type up to 50 fax numbers that you want to block Block Unknown Fax Numbers Touch Yes to block unknown fa...

Page 117: ...en touch the Tools tab 2 Touch System Settings Fax Service Settings Fax Received Options 3 Touch Folder Selector Setup 4 Touch a line then touch Change Settings 5 Touch On and type the three digit num...

Page 118: ...ls tab 2 Touch System Settings Fax Service Settings Fax Received Options 3 Touch Original Size Defaults 4 Change the default settings as necessary Fax Confirmation Report You can configure a confirmat...

Page 119: ...fax server will then send the fax to its destination over the phone line You can set up a repository that uses one of the following protocols FTP SMB SMTP Configuring a Fax Repository using FTP Before...

Page 120: ...fax repository is located For example If the path is sharename wc fax type wc fax in File Path 6 Type the Login Name and Password 7 Retype the password to confirm 8 Click Apply Configure a Fax Reposit...

Page 121: ...rol Settings 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch System Settings Fax Service Settings Internet Fax Control 3 Change the following fax settin...

Page 122: ...rint just the faxed attachment or Basic Headers Message and Headers 3 Click Apply or configure outgoing Internet fax default options Configuring Outgoing Internet Fax Options 1 In CentreWare IS click...

Page 123: ...or Guide 123 LAN Fax Local Area Network LAN Fax allows you to send a fax from the print driver on your computer to a fax machine over a telephone line Users select the Fax option from their print driv...

Page 124: ...rt Number field 3 Type an SIP User ID for the printer An SIP User ID is a combination of an SIP user name and IP address For example if the IP address of the printer is 192 168 1 1 and you want to ass...

Page 125: ...ways 4 Click Apply Configuring T 38 Settings 1 In CentreWare IS click Properties Connectivity Protocols T 38 2 Select a T 38 Transport Protocol to prioritize TCP or UDP packets 3 Edit the default List...

Page 126: ...Faxing WorkCentre 5300 Series Multifunction Printer System Administrator Guide 126...

Page 127: ...nting This chapter includes Local Accounting on page 128 Xerox Standard Accounting on page 130 Network Accounting on page 133 Configuring Accounting Login Screen Settings on page 134 Accounting and Bi...

Page 128: ...Machine 10 Refresh your browser and navigate back to the Accounting Configuration page 11 Click Next 12 To set up an account next to Account Number type the number of the account you want to edit 1 1...

Page 129: ...orization Group select the group 18 Click Apply Resetting Access and Usage Limits for All Users 1 In CentreWare IS click Properties Accounting Accounting Configuration 2 Click Next 3 Next to All User...

Page 130: ...e If XSA settings are lost or deleted you can restore them using the cloning backup file For details see Cloning on page 147 Before you begin install Print and Fax Drivers on all client computers Conf...

Page 131: ...imits type the maximum number of impressions or sent images that the user can produce The maximum number of impressions or images sent is 16 000 000 Black Printed Impressions includes all black and wh...

Page 132: ...as been reached The job is deleted from the print queue and any sheets remaining in the paper path will finish printing Resetting Usage Limits 1 In CentreWare IS click Properties Accounting Xerox Stan...

Page 133: ...hould display Install print drivers on all user computers if you want to track print and LAN Fax jobs Enabling and Configuring Network Accounting 1 In CentreWare IS click Properties Accounting Account...

Page 134: ...that will appear on the control panel to prompt a user for their user name 3 Next to Mask User ID select Hide to display user ID characters as asterisks 4 If you have configured Network Accounting ne...

Page 135: ...ing Device Touch the type of device Track Copy Jobs Touch Track with Accounting Billing Device to track copy pages Track Print Jobs Touch Track with Accounting Billing Device to track print pages Trac...

Page 136: ...re using XSA with an external accounting device 8 If you want to specify the default User ID and Account ID type them in the Default User ID and Default Account ID fields then select the default accou...

Page 137: ...ttings on page 141 Touch Screen Settings on page 142 Taking the Printer Offline on page 143 SMart eSolutions and Billing Information on page 144 Cloning on page 147 Address Books on page 148 Font Mana...

Page 138: ...ge field type the text that will appear in the message 6 Click Apply Setting Up Machine Status Alerts To set up job completion alerts for email recipients 1 In CentreWare IS click Properties General S...

Page 139: ...es data alerts for email recipients 1 In CentreWare IS click Properties General Setup Alert Notification Supplies Data Sent Alerts 2 Under Supplies Administrator E mail Addresses type in the email add...

Page 140: ...they are deleted on the last day Stored Job Expiration Date Touch On and select how long print files stored on the printer Charge Print Private Charge Print Secure Print and Sample Print are kept bef...

Page 141: ...eWare IS click Properties General Setup Energy Saver Settings 2 Next to Time to Low Power Mode type the number of minutes 1 240 that the printer can be inactive until going into Low Power Mode 3 Next...

Page 142: ...screen Auto Display of Login Screen Set the screen to automatically prompt users to log in when authentication is configured Services Home Specify the service icons that display when a user presses th...

Page 143: ...off Restarting the Printer in CentreWare IS 1 In CentreWare IS click Status Description Alerts 2 At the bottom of the page click Reboot Machine then click OK Note Restarting the printer can take up t...

Page 144: ...ays to register the printer for SMart eSolutions Automatic registration Automatic registration is available as a standard feature on many WorkCentre WorkCentre Pro printers SMart eSolutions Windows Cl...

Page 145: ...lling Meter Read Alerts on page 138 SuppliesAssistant To view the current status of supplies 1 In CentreWare IS click Status SMart eSolutions Supplies Assistant 2 Printer supplies list with their curr...

Page 146: ...nformation The Billing Information page displays the count of pages printed or generated in black and white or color for billing purposes 1 In CentreWare IS click Status Billing and Counters Billing I...

Page 147: ...r Printer Settings to a Clone File 1 In CentreWare IS click Properties General Setup Cloning 2 Under Create Clone File select the feature settings that you want save All features are selected by defau...

Page 148: ...manage you can create a list of addresses in a spreadsheet application save it as a csv file and upload it to the printer Format The address book file must be in comma separated format csv The printer...

Page 149: ...port page under Imported Heading select the labels from your imported file that you want to map to the labels in the Address Book Options are 8 Click Apply Adding and Editing Address Book Entries To a...

Page 150: ...Note The Xerox CentreWare Font Management utility is available on the Xerox website at www xerox com office WC53XXdrivers You use the utility to download soft fonts to your printer such as your compan...

Page 151: ...lays contact information for service and supplies as well as for about the system administrator You can customize this information to display your company s contact information for the users of the pr...

Page 152: ...ne the currently installed software version 1 In CentreWare IS click Properties General Setup Configuration 2 Scroll down to Software to verify the software version To update the software 1 In CentreW...

Page 153: ...nter s clock to synchronize with your Network Time Protocol NTP server if you have one Connection Interval Specify how often the printer connects to the NTP server Time Server Address Specify the NTP...

Page 154: ...lect the date format and watermark appearance Enable the forced watermark by job type if necessary 3 Click Apply Universal Unique ID To print the Universal Unique ID number in the watermark 1 In Centr...

Page 155: ...Administrator Tools WorkCentre 5300 Series Multifunction Printer System Administrator Guide 155 4 Under Layout Template List select one of the preset templates from the list 5 Click Apply...

Page 156: ...Memory Settings You can increase performance by allocating memory away from ports that are not being used or allocate more memory to more heavily used ports 1 In CentreWare IS click Properties Genera...

Page 157: ...re 5300 Series Multifunction Printer System Administrator Guide 157 11 Customization and Expansion This chapter includes Xerox Extensible Interface Platform EIP on page 158 Auxiliary Interface Kit on...

Page 158: ...not restart your browser a certificate error message will prevent you from accessing the Properties tab in CentreWare IS Enabling Extensible Service Registration 1 In CentreWare IS click Properties G...

Page 159: ...d printer accessory or a card reader that can be attached to the printer Installation instructions are included with the Foreign Device Interface Kit After the kit is installed you must enable and con...

Page 160: ...Customization and Expansion WorkCentre 5300 Series Multifunction Printer System Administrator Guide 160...

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