Xerox WorkCentre 5225 User Manual Download Page 1

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User Guide

ME3612E4-1

User Guide

XE3021EN0-2

Summary of Contents for WorkCentre 5225

Page 1: ...User Guide ME3612E4 1 User Guide XE3021EN0 2...

Page 2: ...rt Regulations An export of this product is strictly limited in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and or the export control regulations of the United States Y...

Page 3: ...15 Laser Safety Information 16 Ozone Information 16 For Consumables 16 Radio Frequency Emissions Class A digital device 17 Product Safety Certification UL CB 17 Regulatory Information 17 Certificatio...

Page 4: ...taching the Tray Attachment to the Office Finisher LX Optional 42 Recycled Paper 43 3 Copy 45 Copying Procedure 45 1 Load the Documents 45 2 Select the Features 47 3 Enter the Quantity 48 4 Start the...

Page 5: ...ments 78 2 Select the Features 79 3 Specify a Destination 80 4 Enter an E mail Subject and Message for Internet Fax Only 81 5 Start the Fax Job 81 6 Check the Status of the Fax Job 82 Stopping a Fax J...

Page 6: ...8 Internet Fax Options Internet Fax 108 Acknowledgement Report 109 Internet Fax Profile 109 Multiple Up 110 Encryption 111 Digital Signature 111 Starting Rate 111 Transmission Header Text 112 Fax Opti...

Page 7: ...e 5225A 5230A 133 Layout Adjustment 134 Resolution 134 Book Scanning 135 Original Size 136 Edge Erase 136 Reduce Enlarge 137 Original Orientation 137 E mail Options Filing Options 139 Quality File Siz...

Page 8: ...Search by Keyword Select Keyword 158 8 Stored Programming 159 Recalling a Stored Program 159 9 CentreWare Internet Services 161 Accessing CentreWare Internet Services 161 User Interface 162 Services 1...

Page 9: ...local representative may have been provided when the product was installed For convenience and future reference please record the telephone number in the space below Welcome Center or local represent...

Page 10: ...nal Xerox WorkCentre 5222 5225 5225A 5230 5230A is synonymous with the machine Orientation Orientation is used to mean the direction of images on the page When the image is upright the paper or other...

Page 11: ...to indicate references to other sections and chapters For example For more information refer to 2 Sided Copying on page 52 Paper Supply page 51 Warnings Warnings are statements that alert you to the...

Page 12: ...or the System Administrator and describes how to configure scanning services NOTE Please note that the screens shown in these guides apply to a fully configured machine and therefore may not exactly r...

Page 13: ...is supplied with a plug that has a protective earth pin The plug fits only into an earthed electrical outlet This is a safety feature If the plug doesn t fit to the outlet contact an electrician to re...

Page 14: ...Never touch the power cord with wet hands Do not place an object on the power cord Always keep the plug connection free of dust Only use the power cord supplied with the product or the ones designated...

Page 15: ...jects Do not use conductive paper e g carbonic paper or coated paper Do not use aerosol cleaners Aerosol cleaners can be explosive or flammable when used on electromechanical equipment If you need to...

Page 16: ...ets please contact your local Xerox representative For Consumables Store all consumables in accordance with the instructions given on the package or container Use a broom or a wet cloth to wipe off sp...

Page 17: ...s Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense Changes or modificati...

Page 18: ...etails You may safely connect the machine to the following standard modular jack USOC RJ 11C using the compliant telephone line cord with modular plugs provided with the installation kit See installat...

Page 19: ...coordinated by a representative designated by the supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may give the telecommunications company cause to req...

Page 20: ...nd 2 this device must accept any interference received including interference that may cause undesired operation Changes or modifications to this equipment not specifically approved by the Xerox Corpo...

Page 21: ...e names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission THIS SOFTWARE IS PROVIDED BY THE INSTITUTE AND CONTRIBUTORS...

Page 22: ...s in this Software without prior written authorization of the copyright holder FreeBSD This product contains FreeBSD codes The FreeBSD Copyright Copyright 1994 2006 The FreeBSD Project All rights rese...

Page 23: ...E in the top level directory of the distribution or alternatively at http www OpenL DAP org license html OpenLDAP is a registered trademark of the OpenLDAP Foundation Individual files and or contribut...

Page 24: ...n This software is provided as is without express or implied warranty The OpenLDAP Public License Version 2 8 17 August 2003 Redistribution and use of this software and associated documentation Softwa...

Page 25: ...written prior permission Title to copyright in this Software shall at all times remain with copyright holders OpenLDAP is a registered trademark of the OpenLDAP Foundation Copyright 1999 2003 The Ope...

Page 26: ...y be photographed provided the reproduction is in black and white and is less than 75 or more than 150 of the linear dimensions of the original Postal Money Orders Bills Checks or Draft of money drawn...

Page 27: ...for Canada or the equivalent printer for a province 6 Marks brands seals wrappers or designs used by or on behalf of the Government of Canada or of a province the government of a state other than Can...

Page 28: ...tent with global regulations applicable at the time that the product was placed on the market For recycling and disposal information contact your local authorities In the United States you may also re...

Page 29: ...European legislation end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures Private households within EU member states may return used electrical...

Page 30: ...1 Before Using the Machine 30...

Page 31: ...ured machine to cover all the features The content of the screens may vary slightly depending on the system settings and machine configuration The button names and icons on the control panel also vary...

Page 32: ...sumables 6 Trays 1 2 Load paper here NOTE The optional Envelope Tray can be inserted into the slot for Tray 1 The standard Tray 1 cannot be used when the Envelope Tray is used 7 Two Tray Module Trays...

Page 33: ...ocument here 3 Booklet Maker optional Office Finisher LX Makes stapled copies or prints with a crease for easy folding 4 Booklet Maker side cover Office Finisher LX Open this cover when replacing the...

Page 34: ...Office Finisher LX Hole punches copies or prints 15 Hole punch waste container Office Finisher LX Collects punch waste 16 Toner cartridge Contains toner Image forming pigments 17 Drum cartridge Conta...

Page 35: ...region this connector may not be provided 3 Foreign Device Interface FDI connector Use this connector to connect the machine to a third party device such as an access control device coin machine or c...

Page 36: ...ode to reduce power consumption This indicator lights up when the machine is in the Energy Saver mode To exit this mode press this button 7 Clear All button Press this button twice to reset the status...

Page 37: ...E mail Allows you to send scanned documents by e mail in various ways For example you can set the density for scanning or specify the file format for saving the documents For more information refer t...

Page 38: ...Network Scanning in the Scan E mail chapter on page 124 and Services in the CentreWare Internet Services chapter on page 163 Scan to PC Allows you to scan and store documents into specified destinati...

Page 39: ...e copies after a maximum of 26 seconds from powering on varies with the machine configuration 1 Press the power switch to the I position NOTE If the machine does not start up check that the RESET butt...

Page 40: ...of inactivity The Energy Saver button is located on the upper right portion of the control panel and lights up when the power saving feature is enabled The power saving feature operates in the follow...

Page 41: ...e status of jobs and obtain general information on the machine All Services Features Job Status Machine Status NOTE These buttons do not respond when the machine is in the System Administration mode A...

Page 42: ...Machine Status chapter in the System Administration Guide Job Interrupt Use this feature to temporarily suspend the current job to allow an urgent job to be initiated NOTE The machine identifies a co...

Page 43: ...paper in the machine benefits the environment with no degradation in performance Xerox recommends recycled paper with 20 post consumer content which can be obtained both through Xerox and other office...

Page 44: ...2 Product Overview 44...

Page 45: ...formation contact the System Administrator 1 Load the Documents The machine provides the following document input areas Document feeder for single or multiple page documents Document glass for single...

Page 46: ...e documents against the top corner of the document feeder For information on how to copy mixed size originals using the document feeder refer to Mixed Sized Originals on page 59 1 Before loading the d...

Page 47: ...the document feeder or the document glass cover 2 Place the document face down on the document glass aligned with the tip of the registration arrow near the top left of the document glass 3 Lower the...

Page 48: ...ancel an incorrect entry press the C button and enter the correct quantity 4 Start the Copy Job 1 Press the Start button Each document is scanned The number of copies remaining is displayed in the upp...

Page 49: ...TE To resume the job select Resume on the Stop Pause screen Copy This section describes the features on the Copy screen For information on the features available refer to the following Reduce Enlarge...

Page 50: ...rgement ratios for the width and length using the scroll buttons You can also enter the values by touching the text boxes and using the numeric keypad on the control panel The values can be specified...

Page 51: ...Tray 5 Bypass Presets Allows you to select a paper tray from the three preset trays set up by the System Administrator The tray number paper size and paper orientation are also displayed for all tray...

Page 52: ...NOTE Before using the feature specify the document orientation to indicate the top of the document in Original Orientation on the Layout Adjustment screen NOTE The 2 Sided Copying option cannot be use...

Page 53: ...ferent from the settings open the finisher top cover and remove the wrong size paper load the correct size paper in the tray and restart the job If you simply replace the paper in a tray and resume th...

Page 54: ...nstalled or if a finisher is not installed the display will be different Paper Supply Displays the Paper Supply screen Select a paper tray for your copy job Staple Allows you to specify the staple pos...

Page 55: ...e order 1 1 2 2 3 3 Stapling is not available when Uncollated is selected With Separators Delivers the copies in stacks based on the number of copies required for each document with a separator betwee...

Page 56: ...that written in pencil Text on See Through Paper Select this option to copy documents that use see through paper NOTE Text on See Through Paper is available only when System Settings Copy Service Sett...

Page 57: ...ustment features for copying For more information on the features available refer to the following Book Copying page 57 2 Sided Book Copying page 58 Original Size page 59 Edge Erase page 59 Image Shif...

Page 58: ...be erased from the center of an open book within the range of 0 50 mm 0 0 2 0 inches in 1 mm 0 04 inch increments 2 Sided Book Copying This feature allows you to make double sided copies in the same o...

Page 59: ...15 297 mm 0 6 11 7 inches for length and 15 432 mm 0 6 17 0 inches for width The presets are set up by the System Administrator Mixed Sized Originals Allows you to copy more than one original size doc...

Page 60: ...Shift Disables the feature Auto Center Automatically places the image in the center of the copy paper Margin Shift Moves the image by specified amounts on the copy paper in the Up Down and Left Right...

Page 61: ...ormal image output Mirror Image Creates a mirror image of the original for the copy output Negative Image Allows you to create a negative image of the document Positive Image Select this option for no...

Page 62: ...ut Format tab Use the side tabs to switch between screens 4 Select the required feature 5 Select Save Booklet Creation This feature allows you to create multi page booklets from a set of 1 or 2 sided...

Page 63: ...r more information refer to Booklet Creation Divide Output Screen on page 64 Fold Staple Displays the Booklet Creation Fold Staple screen For more information refer to Booklet Creation Fold Staple Scr...

Page 64: ...e same size and in landscape orientation For more information on Tray 5 Bypass refer to Tray 5 Screen on page 51 Depending on the trays installed on the machine the name of this button may be differen...

Page 65: ...pe than the main body pages can be used Covers Blank Covers Adds a blank cover to the documents Printed Covers Copies the first and last pages of the documents onto the cover stock Add blank sheets to...

Page 66: ...refer to Tray 5 Screen on page 51 Depending on the trays installed on the machine the name of this button may be different Page Layout This feature allows you to copy two four or eight images onto on...

Page 67: ...re is available only when 1 J 1 Sided is selected in 2 Sided Copying NOTE This feature is unavailable when Collated is selected 1 Select Poster on the Output Format screen 2 Select the required option...

Page 68: ...isplays the Format Style screen For more information refer to Format Style Screen on page 70 Comment Screen Allows you to print a predetermined phrase such as Confidential or Draft on the output copie...

Page 69: ...e numbers The options available are All Pages and All Pages Except First Position Displays the Page Numbers Position screen Select the position to print the page number on each page Bates Stamp Allows...

Page 70: ...r screen This option prints sequential control numbers on each copy set The following options are available Off Disables the feature On Enables the feature Specify a start number between 1 and 999 usi...

Page 71: ...es the feature Embossed If you make copies of your output the embedded text will appear embossed Outline If you make copies of your output the embedded text will be visible in white ID Card Copying Th...

Page 72: ...programmed For example if a job consists of some sections with text and some with photos you can select the appropriate settings to be applied to each section and then print them at one time NOTE Thi...

Page 73: ...apter Start Displays the Build Job Chapter Start Segment Separators screen The following options are available Off Disables the feature Chapter Start Automatically splits each batch of originals into...

Page 74: ...ture After copying one set the job is suspended Select Start to copy the remaining sets or Stop to stop the job NOTE Copies produced by Sample Job are counted towards the total copy count Combine Orig...

Page 75: ...e allows you to delete everything inside or outside a specified area 1 Select Delete Outside Delete Inside on the Job Assembly screen 2 Select the required options 3 Select Save Off Disables the featu...

Page 76: ...The area is defined by the rectangle formed between the points X1 Y1 and X2 Y2 1 Select Area 1 on the Delete Outside Delete Inside screen 2 Touch a text box and then enter a coordinate value using the...

Page 77: ...achine configuration NOTE Internet Fax can be enabled when the Fax Kit and the Internet Fax Kit are installed on the machine NOTE Server Fax can be enabled when the Server Fax Kit is installed on the...

Page 78: ...available with the fax options for the countries stated above Fax Procedure This section describes the basic procedure for sending faxes Internet Faxes and Server Faxes Follow the steps below 1 Load...

Page 79: ...p in the document feeder or face down on the document glass NOTE The long fax document scan feature has the following limitations Only available when using the document feeder Not available in 2 sided...

Page 80: ...ear All button once on the control panel to cancel any previous selections 5 Set the required features on each tab For information on the features on each tab refer to the following Specifying Fax Des...

Page 81: ...card press the Dial Pause button When dialing manually Dial Pause is not required You can simply wait for a voice prompt and proceed accordingly For more information refer to Special Characters on pa...

Page 82: ...ation refer to the Job Status chapter in the System Administration Guide Stopping a Fax Job Follow the steps below to manually cancel an active fax job 1 Press the Stop button on the control panel to...

Page 83: ...Fax screen NOTE To remove a recipient from the recipient list or to view the details of a recipient in the list select the recipient on the touch screen to display a pop up menu and then select the r...

Page 84: ...to the Setups chapter in the System Administration Guide DTMF You can manually enter DTMF codes as part of a fax number to specify a relay station and destinations that also understand DTMF codes G3 c...

Page 85: ...is installed entering either 1 2 or 4 prior to specifying the fax destination switches the communication lines Dial tone detection Suspends dialing until a dial tone is detected S Password check for r...

Page 86: ...button displays the details of the Fax Number Chain Dial Displays a screen that allows you to select recipients for chain dialing Select a recipient and then select Add J to add it to the Recipient s...

Page 87: ...ncludes the following information destination name sender name fax number page quantity time and date and comments 1 Select Cover Page on the Fax screen 2 Select the required option Off Disables the f...

Page 88: ...ist For information on how to register comments refer to the Setups chapter in the System Administration Guide Cover Page Sender s Comment Screen Allows you to add a comment to the sender field on the...

Page 89: ...esses using a keyboard 1 Select New Recipients on the Internet Fax screen 2 Select keys on the screen to enter the required information 3 Select Close Add Allows you to enter a new address The maximum...

Page 90: ...er destinations You can send an Internet Fax document to an Internet Fax capable relay station in a network which converts the document to a regular fax and broadcasts it to destinations without an In...

Page 91: ...you to enter an e mail subject for your Internet Fax 1 Select Subject on the Internet Fax screen 2 Enter an e mail subject NOTE The default subject can be set by the System Administrator For informat...

Page 92: ...ver do not apply to Server Fax Read Receipts Reply To Encryption and Digital Signature 1 Make sure that the Server Fax service is enabled 2 Press the All Services button on the control panel 3 Select...

Page 93: ...estinations for speed dialing refer to the System Administration Guide Character Function Description Dial pause to pause while dialing Inserts a pause in a fax number for example when you are using a...

Page 94: ...cted fax recipients Touching a selected fax recipient pops up a menu allowing you to remove the recipient or view its details General Settings Fax Internet Fax Server Fax This section describes the ge...

Page 95: ...f the document 2 Sided Scans both sides of the document Select this option when the images of both sides of the document are in the same orientation 2 Sided Rotate Side 2 Scans both sides of the docum...

Page 96: ...erver The resolution of data that is sent from the Server Fax server to a final destination depends on the resolution setting on the Server Fax server 1 Select a preset button for the Resolution featu...

Page 97: ...fferent sized documents If you select a preset size documents will be scanned according to that size regardless of their actual size 1 Select Original Size on the Layout Adjustment screen 2 Select the...

Page 98: ...Page then Left Scans pages of an open book in the direction from right to left Both Pages Scans both the left and right pages Left Page Only Scans the left pages only Right Page Only Scans the right p...

Page 99: ...he presets are set up by the System Administrator Enter Output Size Allows you to select an output size from the standard paper sizes NOTE The Proportional and Enter Output Size buttons do not appear...

Page 100: ...Select this mode if the remote machine is G3 compatible This mode is the one usually selected The machine automatically switches modes depending on the capabilities of the remote machine Forced 4800 b...

Page 101: ...You cannot specify a date for transmission NOTE The format of the specific time can be set on the Machine Clock Timers screen in the System Administration mode AM PM is displayed only when the 12 hour...

Page 102: ...Header Sends header information with each fax transmission Recipient Print Sets This feature allows you to specify the number of copies the remote machine will output The number of copies can be betwe...

Page 103: ...ween 2 and 9 to fit onto one sheet Remote Mailbox This feature allows you to access a mailbox on a remote machine to send and retrieve confidential documents You must know the mailbox number and the p...

Page 104: ...to receive a document from a remote machine using F Code if a confidential mailbox is set up in the remote machine to hold the document to be polled When polling to receive a document from a remote m...

Page 105: ...enabled 2 Press the All Services button on the control panel 3 Select Fax on the touch screen 4 Select the More Fax Options tab 5 Select the required feature Remote Polling This feature allows you to...

Page 106: ...polled in a mailbox on the machine By setting a passcode to the mailbox this option prevents unauthorized access to the mailbox and thus adds security to your documents When you select this option Sa...

Page 107: ...o specify a mailbox to store documents or see the status of the documents stored in a mailbox 1 Select a mailbox from the list or directly enter a mailbox number into the Go to field and then select D...

Page 108: ...select this option enter the recipient s fax number and then press Start after the recipient has responded to your call Pressing the Start button switches from voice to fax transmission mode Manual R...

Page 109: ...nternet Fax if the remote machine supports these features 1 Select Acknowledgement Report on the Internet Fax Options screen 2 Select the required options 3 Select Save Confirmation Options No Report...

Page 110: ...red Document Size A4 B4 A3 letter legal Resolution Standard 200 x 100 dpi Fine 200 dpi Superfine 400 dpi Superfine 600 dpi Multiple Up This feature allows you to scan multiple pages of your original d...

Page 111: ...nature This feature allows you to attach a digital signature to e mail To use this feature the machine s e mail address needs to be associated with an appropriate certificate For more information refe...

Page 112: ...ture is identical to Transmission Header Text on the Fax Options screen of the Fax service For information refer to Transmission Header Text on page 102 1 Select Transmission Header Text on the Intern...

Page 113: ...or more information refer to the Setups chapter in the System Administration Guide NOTE You cannot specify a date for transmission 1 Select Delay Start on the Fax Options screen 2 Select the required...

Page 114: ...4 Fax 114...

Page 115: ...d server To scan and send documents using the FTP or SMB protocol Scan to PC page 125 After a document is scanned the scanned data is automatically uploaded to a specified destination using the FTP or...

Page 116: ...custom paper size is recommended For more information refer to Original Size on page 136 Load the document face up with the top edge entering the document feeder first or face down on the document gla...

Page 117: ...d features on each tab For information on the features available on each tab refer to the following E mail page 120 Scan to Mailbox page 124 Network Scanning page 124 Scan to PC page 125 General Setti...

Page 118: ...OTE For more information on the other importing methods refer to the documentations provided for the respective driver or utility 1 Launch a web browser on your computer 2 In the browser s URL field e...

Page 119: ...nt Stopping a Scan Job Follow the steps below to manually cancel an activated scan job 1 Press the Stop button on the control panel to suspend the current scan job 2 If required press the Job Status b...

Page 120: ...Menu Selecting a recipient in the recipient list pops up a menu that allows you to remove or edit the recipient or close the pop up menu New Recipients This feature allows you to enter recipients e ma...

Page 121: ...List all public entries Allows you to select e mail recipients from the Local Address Book Details Displays the details of a recipient selected in the Name list Name Lists the e mail recipients regist...

Page 122: ...o Adds the sender s address in the To field CC Adds the sender s address in the CC field BCC Adds the sender s address in the BCC field The address entered in this field is not displayed on the messag...

Page 123: ...lect an option Address Book Allows you to select an address from the Address Book Keyboard Allows you to enter an address on the screen keyboard Close Menu Closes the pop up menu Subject This feature...

Page 124: ...Network Scanning This section describes how to scan and send documents to a specified server on a network using a job template A job template can be created on the machine or remotely using CentreWar...

Page 125: ...to specify the number of the job template to be displayed using the numeric keypad on the control panel The specified job template is displayed at the top of the template list Template Description Dis...

Page 126: ...P is selected in the Transfer Protocol feature Enter one of the following types if SMB is selected in the Transfer Protocol feature user_name domain_name ex fuji xerox com where user_name is 32 charac...

Page 127: ...he destination server information registered in the Address Book Details Displays the detailed settings of a selected server Add J Adds a selected destination server to the Save in field Save in Displ...

Page 128: ...ect the required options Color Scanning WorkCentre 5225A 5230A This feature allows you to set the output color mode NOTE The WorkCentre 5222 5225 5230 do not support this feature 1 Select a color mode...

Page 129: ...the 2 Sided Scanning feature on the General Settings screen 1 Sided Scans one side of the document 2 Sided Scans both sides of the document Select this option when the images of both sides of the doc...

Page 130: ...n viewing Using this option will result in a small file size and normal image quality Archival Record Suitable for general office documents that will be stored electronically for record keeping Using...

Page 131: ...anel 2 Select a scan type on the touch screen 3 Select the Advanced Settings tab 4 Set the required feature 5 Select Save Photographs WorkCentre 5225A 5230A This feature allows you to enhance images s...

Page 132: ...vided in Image Enhancement Refer to Image Enhancement WorkCentre 5225A 5230A on page 132 1 Select Background Suppression on the Advanced Settings screen 2 Select the required option 3 Select Save No S...

Page 133: ...NOTE The WorkCentre 5222 5225 5230 does not support this feature 1 Select Shadow Suppression on the Advanced Settings screen 2 Select the required option 3 Select Save No Suppression Disables the fea...

Page 134: ...following Resolution page 134 Book Scanning page 135 Original Size page 136 Edge Erase page 136 Reduce Enlarge page 137 Original Orientation page 137 1 Press the All Services button on the control pa...

Page 135: ...the direction from left to right Both Pages Scans both the left and right pages Left Page Only Scans the left pages only Right Page Only Scans the right pages only Right Page then Left Scans pages of...

Page 136: ...mixed sized originals at the same time The machine senses the mixed sized originals automatically and scans each document at the same size as the original Load different size documents with top left c...

Page 137: ...ll buttons You can also enter the value by touching the text box and using the numeric keypad on the control panel The value can be specified within the range of 25 400 in 1 increments 100 Scans at th...

Page 138: ...elects the vertical orientation where the top of the document is orientated towards the back of the machine Sideways Images Selects the horizontal orientation where the top of the document is orientat...

Page 139: ...145 Meta Data page 146 NOTE The features available vary according to the model of your machine and the scan type selected on the All Services screen 1 Press the All Services button on the control pan...

Page 140: ...n TIFF or JPEG format Full color and grayscale images are saved in JPEG format and monochrome images are saved in TIFF format PDF Multiple Pages per File Saves multiple pages into a single file in PDF...

Page 141: ...gorithm Supported Version Displays the version of Adobe Acrobat compatible with the selected encryption algorithm Doc Open Password Displays the PDF Security Document Open Password screen where you ca...

Page 142: ...d in Maximum Split Count in the System Administration mode and the E mail service is selected on the All Services screen For details on the Maximum Split Count setting refer to the Setups chapter in t...

Page 143: ...he Document Name feature is displayed when you have selected Scan to Mailbox The File Name feature is displayed when you have selected E mail Scan to PC or Network Scanning 1 Select Document Name or F...

Page 144: ...the E mail service NOTE This feature is displayed only when E mail is selected on the All Services screen 1 Select Reply To on the E mail Options screen 2 Enter a return address Or enter part of a ta...

Page 145: ...2 Select an option 3 Select Save Off Does not attach a digital signature to e mail On Attaches a digital signature to e mail Login Name When a server to which scanned documents will be transferred re...

Page 146: ...on refer to CentreWare Internet Services on page 161 1 Select Meta Data on the Filing Options screen 2 Select the required meta data and then change the value 3 Select Save Meta Data Validation If the...

Page 147: ...ored documents manually and automatically For more information refer to Send from Mailbox on page 147 Send from Mailbox This section describes the mailbox features that allow you to check print or del...

Page 148: ...lected document s Delete Deletes the selected document s Job Flow Settings Displays the Job Flow Settings screen For more information refer to Job Flow Settings on page 149 Printing Deleting Mailbox D...

Page 149: ...he Finisher tray is automatically selected if a stapling and or hole punching option is selected NOTE The output options displayed depend on whether or not a finisher is installed whether the installe...

Page 150: ...is terminated abnormally due to a problem such as a USB cable disconnection while the data is being printed the document is not deleted after printing even if the delete after printing option is enab...

Page 151: ...ob flow sheet to a mailbox 1 Select Create Change Link on the Job Flow Settings screen The Link Job Flow Sheet to Mailbox screen appears 2 Select the required options 3 Select Save Name Updated Sorts...

Page 152: ...d ascending order triangle shown to the right of Name in the above illustration Sheet Filtering Displays the Sheet Filtering screen Refer to Sheet Filtering on page 153 Details This option becomes act...

Page 153: ...her than the System Administrator NOTE Job flow sheets owned by users with a user ID are not displayed Target Allows you to filter job flow sheets by target Mailbox Displays only the job flow sheets w...

Page 154: ...6 Send from Mailbox 154...

Page 155: ...chine For instructions on how to enable the SOAP port refer to the Setups chapter in the System Administration Guide Using the Job Flow Sheets Service This section describes how to process a scanned d...

Page 156: ...ed options NOTE For more information on this feature refer to Sheet Filtering in the Send from Mailbox chapter on page 153 Details This feature allows you to view the details of a job flow sheet selec...

Page 157: ...temporarily change the settings of a job flow sheet selected on the Job Flow Sheets screen The changes will be lost when you select a different job flow sheet 1 Select a job flow sheet on the Job Flo...

Page 158: ...keyboard Enter the name of a job flow sheet to search Search by Keyword Displays a screen keyboard Enter the keyword assigned to a job flow sheet to search Select Keyword Displays the Select Keyword s...

Page 159: ...o the Setups chapter in the System Administration Guide Recalling a Stored Program The following describes how to recall a stored program If you recall a stored program the last screen that was displa...

Page 160: ...8 Stored Programming 160...

Page 161: ...t Services features will have restricted access Contact the System Administrator for further assistance Accessing CentreWare Internet Services Follow the steps below to access CentreWare Internet Serv...

Page 162: ...type of a logged in user Just under this panel on most pages is the tab bar which corresponds to the six functions or page buttons These are Status Jobs Print Scan Properties and Support You can navi...

Page 163: ...rmation and select the delivery method for your print job Scan Job Templates Mailbox Job Flow Sheets Allows you to create modify or delete job templates for Network Scanning jobs It also allows you to...

Page 164: ...9 CentreWare Internet Services 164...

Page 165: ...of wires is used to receive data the second is used to transmit To guarantee proper signal timing a 100Base TX segment cannot exceed 100 meters in length Based on the IEEE 802 3 standard See also Ethe...

Page 166: ...ed creates a booklet The machine has the ability to create booklets on a variety of paper stock BOOTP An abbreviation of Bootstrap Protocol This is a protocol used by a network node to determine the I...

Page 167: ...and used by the machine when the user does not specify settings Delay Start Programming that enables the machine to process a document at a later time DHCP An abbreviation of Dynamic Host Configurati...

Page 168: ...ommunication Communication procedures approved by the Communications and Information network Association of Japan CIAJ for the use of T 30 standardized by ITU T Between machines with the F Code featur...

Page 169: ...ite smooth with rough edges reduced giving the appearance of a higher resolution Image Rotation An image control option that automatically rotates an image by 90 degrees to fit on the same size paper...

Page 170: ...the memory of the machine where fax and scan documents are stored Manual Receive A fax mode that starts receiving a fax or polling after you have communicated with a caller and confirmed that the cal...

Page 171: ...then be displayed or printed using application software hardware or operating system which may differ from that used to create the original document PDL An abbreviation of Page Description Language Th...

Page 172: ...ed A print queue will hold several print jobs RAM Stands for Random Access Memory which is the memory device where information can be retrieved as well as stored RARP An abbreviation of Reverse Addres...

Page 173: ...l SNMP An abbreviation of Simple Network Management Protocol A protocol used to help manage complex networks speed dialing A form of abbreviated dialing of a telephone number by entering a 3 digit cod...

Page 174: ...ission interval The period between transmissions Transmission Report A report that confirms the status of a fax document twisted pair See 10Base T Uncollated An output programming where the specified...

Page 175: ...124 Scan to Mailbox 124 Scan to PC 125 Server Fax 94 before using the machine 9 Binding Edge Erase Copy 58 59 Binding Shift Booklet Creation 63 blank sheets inserting between transparencies 65 Book F...

Page 176: ...reducing enlarging copy size 49 rotating images 60 scan size 59 scanning different sized originals simultaneously 59 serial number watermark 71 sharpness adjusting 56 shifting images 60 shifting margi...

Page 177: ...ut 97 loading documents 78 long fax documents 79 manual size input 97 mixed sized originals 97 multiple documents on one sheet 103 original size 97 original type 95 reducing enlarging scan size 98 rem...

Page 178: ...TIFF F 110 TIFF J 110 TIFF S 110 Interrupt button 36 42 Invert Image Copy 61 J Job Assembly Copy 72 Job Flow Settings Send from Mailbox 149 job flow sheet restrictions 153 job flow sheet executing doc...

Page 179: ...s sending documents to 83 92 Multiple Up Copy 66 Fax 103 Internet Fax 110 N Negative Image Copy 61 Network Scanning 38 115 124 basic features 124 job templates 125 Original Orientation 137 Transfer Pr...

Page 180: ...ox Fax 103 Remote Polling Fax 105 Resolution E mail 134 Fax 96 Internet Fax 96 Network Scanning 134 Scan to Mailbox 134 Scan to PC 134 Server Fax 96 resolution scanning 134 retrieving fax from remote...

Page 181: ...ng documents in mailbox 153 Short Edge Feed SEF 10 sleep mode 40 sorting copy output 53 special characters Fax Internet Fax 84 Server Fax 93 Speed Dial button 36 speed dialing fax numbers 87 94 Split...

Page 182: ...Index 182...

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Xerox WorkCentre 5225, User Manual

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Summary of Contents for WorkCentre 5225

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