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Xerox Phaser EX7750, Printing Manual

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Xerox Phaser EX7750 Printing Manual Download Page 80

5

5-10

Printing Variable Data Documents

FreeForm master numbers can be overridden from Command WorkStation/
Command WorkStation LE or Fiery Spooler. Check with the operator to make sure 
that the FreeForm master number you specify is the correct one for the FreeForm 
master you want to use.

If you want to check the job before it prints, instruct the operator to RIP and Hold the 
job so you can preview it from Command WorkStation/Command WorkStation LE or 
Fiery Spooler.

The following example shows the FreeForm master and variable document combined. 
The variable data is simply overlaid on the master document.

Summary of Contents for Phaser EX7750

Page 1: ...0RINTING UIDE...

Page 2: ...ting Guide describes the printing features of the Xerox EX7750 for users who send jobs from their computers The Color Guide provides information on managing the color output of the Xerox EX7750 It exp...

Page 3: ...roteus RIP While Print Splash and Spot On are registered trademarks of Electronics for Imaging Inc in the U S Patent and Trademark Office and or certain other foreign jurisdictions Bestcolor is a regi...

Page 4: ...d by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separat...

Page 5: ...ight or license of any kind is granted You receive no rights or license under any patents copyrights trade secrets trademarks whether registered or unregistered or other intellectual property You agre...

Page 6: ...NT SHALL EFI AND ITS SUPPLIERS BE LIABLE FOR COST OF PROCUREMENT OF SUBSTITUTE SOFTWARE PRODUCTS OR SERVICES LOST PROFITS OR DATA THIRD PARTY CLAIMS OR ANY SPECIAL INDIRECT RELIANCE CONSEQUENTIAL EXEM...

Page 7: ...eement will be governed in all respects by the laws of the State of California exclusively as such laws apply to contracts between California residents performed entirely within California The United...

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Page 9: ...CL printer driver 1 16 Working with custom page sizes in Windows 2000 XP PostScript printer driver 1 18 Viewing the printer s status 1 22 Saving files to print at a remote location 1 23 Chapter 2 Prin...

Page 10: ...ow FreeForm works 5 2 Creating the master document 5 3 Creating the variable document 5 4 Combining the FreeForm master with the variable document 5 5 Using FreeForm 5 7 Printing variable data documen...

Page 11: ...t Maker A 13 Collate A 15 Creep Adjustments A 15 Duplex A 15 Mixed Media A 16 Appendix B Font List PostScript printer fonts B 1 Adobe Type 1 fonts B 1 TrueType fonts B 6 PCL printer fonts B 6 Appendix...

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Page 13: ...Windows is used to refer to Windows 2000 and Windows XP wherever appropriate Illustrations of Windows software may not necessarily reflect the version of Windows that you use Although it may not be t...

Page 14: ...cuments Monitoring jobs and accessing information using WebTools and Job Monitor Printing using the Fiery E mail Service Specifying and overriding job settings generating a list of fonts installed on...

Page 15: ...e EX7750 printer driver is installed and set to the proper port as described in the User Software Installation Guide you can print directly from most Windows applications Set the print options for the...

Page 16: ...ing the PostScript or PCL driver Major differences are noted TO SET PRINT OPTIONS FOR A SPECIFIC WINDOWS PRINT JOB USING THE PCL OR POSTSCRIPT PRINTER DRIVER 1 Choose Print in your application 2 Selec...

Page 17: ...eatures such as Rendering Style click Expert Settings and proceed to step 5 otherwise skip to step 7 NOTE Expert Settings is not supported for the PCL driver 5 In the Expert Color Settings dialog box...

Page 18: ...Consult the administrator for the account name 10 Enter a password in the Group Password field The Group Password appears in the job management tools Job Log but it is encrypted The password is define...

Page 19: ...se instructions can be displayed in Command WorkStation Command WorkStation LE but do not appear in the Job Log These instructions can be edited by the operator For more information about the job mana...

Page 20: ...option to perform the function rather than setting it from the application The application might not set up the file properly for printing on the EX7750 which might cause unexpected printing errors a...

Page 21: ...In the previous procedures you accessed the EX7750 print options by opening the print option bars You can also access and change the print option settings by right clicking the print option bars When...

Page 22: ...3 Click or move and hold the cursor over an option to which you want to make a change Available settings appear 4 Click a setting NOTE For the text field options such as Group Name and Notes you must...

Page 23: ...htly the following procedures are the same for both PCL and PostScript printer drivers TO CREATE A JOB TEMPLATE 1 Make sure that Default Job Template appears in the Job Templates menu and then configu...

Page 24: ...Templates button 2 Choose the templates you want to delete and click Delete 3 Click Yes to confirm the deletion and click OK TO MODIFY JOB TEMPLATES 1 From the Fiery Printing tab click the Job Templa...

Page 25: ...ou want to export and click Export 3 Browse to the location in which to save the file enter a file name and then click Save NOTE The file name must include the sav extension and can be up to eight cha...

Page 26: ...saved template file you want to import 4 Select the file and click Open 5 Click OK in the Job Templates dialog box NOTE When you import job templates they appear in the Job Templates menu under the J...

Page 27: ...owing procedures are the same for both PCL and PostScript printer drivers TO SET PRINT OPTIONS USING PRINT OPTION SHORTCUTS 1 From the Fiery Printing tab position your cursor over the print option you...

Page 28: ...ck OK Customizing Print Option Shortcuts You can customize the Print Option Shortcuts area so that you have easy access to most frequently used print options TO CUSTOMIZE THE PRINT OPTION SHORTCUTS AR...

Page 29: ...sizes you can define the dimensions of a printed page After you define a custom page size you can use it from within an application without redefining it each time you print When you create custom pag...

Page 30: ...application without redefining it each time you print TO DEFINE A CUSTOM PAGE SIZE WITH WINDOWS PCL PRINTER DRIVERS 1 Click Start 2 Windows 2000 Choose Settings and then Printers Windows XP Choose Pr...

Page 31: ...lick Start 2 Windows 2000 Choose Settings and then Printers Windows XP Choose Printers and Faxes 3 Right click the EX7750 PCL icon and choose Printing Preferences 4 Click the Fiery Printing tab and cl...

Page 32: ...nput Tray selection is valid for the current job only 5 Select Custom from the Page Size menu 6 Click OK and then click OK again to print the job Working with custom page sizes in Windows 2000 XP Post...

Page 33: ...SIZE WITH THE WINDOWS 2000 XP POSTSCRIPT PRINTER DRIVER 1 Click Start 2 Windows 2000 Choose Settings and then Printers Windows XP Choose Printers and Faxes 3 Right click the EX7750 PS icon and choose...

Page 34: ...ction of the print job Paper Type Only the Cut Sheet option is available Offsets Relative to Paper Feed Direction Enter the offsets margins of the print job relative to the paper feed direction 8 Clic...

Page 35: ...it does not appear click Edit Custom Page Size 7 Edit the settings as described on page 1 20 and click OK TO PRINT A CUSTOM PAGE SIZE WITH THE WINDOWS 2000 XP POSTSCRIPT PRINTER DRIVER 1 Click the Fie...

Page 36: ...rties 3 Click the Printer Status tab and Update The Two Way Communication feature must be enabled For information see the User Software Installation Guide Paper Tray Displays the drawer name Level Dis...

Page 37: ...Engine Status This area displays the current status of the Phaser 7750 Saving files to print at a remote location If you do not have a EX7750 onsite and are preparing files to take to a service burea...

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Page 39: ...f TIFF and PDF supported see the User Software Installation Guide For details on using Fiery Downloader see Chapter 4 Printing from applications with Mac OS 9 or later or Mac OS X Classic Before you c...

Page 40: ...PostScript Printer list The names of all supported printers in the zone appear NOTE If your system administrator has not enabled the connection to the Print queue or the Direct connection the correspo...

Page 41: ...options are set by the administrator during Setup For information about the current server default settings contact the administrator or the operator TO SET PRINT OPTIONS AND PRINT WITH THE ADOBEPS P...

Page 42: ...For example you can specify that the job be printed on paper in Tray 1 The Paper Source selection is valid for the current job only NOTE If paper loaded in the selected tray is a different size orien...

Page 43: ...onsult the administrator for the password When the account name and password you entered match those defined by the administrator your job is printed Otherwise an error is generated and your job is pl...

Page 44: ...A Some print options including Soft Collate Soft Reverse Order and Manual Duplex that are selectable from an application or Adobe PS printing are similar to the print options available from the Print...

Page 45: ...ge Default 4 Enter the page dimensions and margins 5 To view the minimum and maximum sizes click the PPD Limits menu If you enter invalid sizes an error message appears Click Cancel and enter sizes sp...

Page 46: ...and click OK TO PRINT A CUSTOM PAGE SIZE 1 Load one of the paper trays with custom size paper 2 Choose Page Setup from the application s File menu 3 Choose Custom or the Custom Page Size name from th...

Page 47: ...options and printing from Mac OS X In Mac OS X applications print options are set from both the Page Setup dialog box and the Print dialog box For details on specific print options see Appendix A NOT...

Page 48: ...7750 as your printer and choose an option category from the menu that appears You can change the print option settings for each category 7 Choose Printer Features and specify the appropriate settings...

Page 49: ...e from the Printer Features menu In these cases specify the print option from the Printer Features menu The application or the PostScript printer driver may not set up the file properly for printing o...

Page 50: ...f you are sending a secure print job Your job is held at the EX7750 To print your job enter the password at the Control Panel on the EX7750 10 Enter an account name in the Group Name field The Group N...

Page 51: ...The administrator or operator can edit the Group Name and Group Password from the Command WorkStation Command WorkStation LE or Fiery Spooler Properties window NOTE Group Name and Group Password optio...

Page 52: ...can use it from within an application without redefining it each time you print TO DEFINE A CUSTOM PAGE SIZE 1 Choose Page Setup from the application s File menu 2 For Settings choose Custom Paper Siz...

Page 53: ...ing Custom Page name by clicking on it 6 Click Save 7 Click OK to exit TO DELETE A CUSTOM PAGE SIZE 1 Choose Page Setup from the application s File menu 2 For Settings choose Custom Paper Size 3 Click...

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Page 55: ...ation about using Command WorkStation Command WorkStation LE or Fiery Spooler see the Job Management Guide The queue name and EX7750 printer name are determined by your system administrator Contact yo...

Page 56: ...e of your EX7750 is named print_Server your file is named Sample and you want to print two copies type lp d print_Server n 2 Sample TO DISPLAY A LIST OF JOBS IN THE QUEUE On a system running SunOS 4 1...

Page 57: ...e lpq command to check the job number For example to remove job number 123 from the Print queue of your EX7750 named print_Server type lprm Pprint_Server 123 The lprm command reports the names of any...

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Page 59: ...Windows and Mac OS versions of Fiery Downloader and WebDownloader are fundamentally the same differences are noted in this chapter Where both windows or dialog boxes are illustrated the Windows versio...

Page 60: ...from the Start Programs menu 2 Select the EX7750 in the Chooser window and click OK Windows or Connect Mac OS The Fiery Downloader Status window appears displaying the Fiery Downloader toolbar menus...

Page 61: ...ad a file or font to the EX7750 Status If you are viewing the Font List click to display the status window for the current EX7750 Font List If you are viewing the status window click to display a list...

Page 62: ...You can specify a limited number of print option settings for the files you download TO DOWNLOAD A FILE OR FONT WITH FIERY DOWNLOADER 1 Use your application to generate a file You can save a PostScri...

Page 63: ...dows or Print Mac OS Hold Queue Windows or Hold Mac OS and Direct Connection Windows or Direct Mac OS If your administrator has not enabled one or more of these connections you cannot select it You ca...

Page 64: ...sequential files To remove a file select the file name in the Files to Download list and click Remove File s Windows or Remove Mac OS Click Remove All Mac OS to remove all files from the Files to Dow...

Page 65: ...les Windows or showpage Mac OS PostScript and EPS files only In most cases you do not need to use this option Select the showpage option only if an EPS file fails to print without it This option adds...

Page 66: ...Downloader 2 Choose Back up fonts from the File menu All the user fonts on the EX7750 are backed up 3 Browse to the location in which to save the fonts You can create a new directory by clicking Crea...

Page 67: ...you want to download Managing printer fonts The EX7750 includes 136 PostScript fonts and 81 PCL fonts for a complete list see Appendix B In addition two Adobe Multiple Master fonts are included and us...

Page 68: ...hem using Fiery Downloader no matter how many times the EX7750 is turned off and on Consider downloading fonts you use on a regular basis to the EX7750 hard disk For Adobe Type 1 fonts download just t...

Page 69: ...not published you cannot view the Font List or perform any of the tasks described in this procedure For information about how to publish the Direct connection see the Configuration Guide or consult y...

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Page 71: ...oss copies of the brochure comprise the master elements The customer s name and other customer specific information comprise the variable elements The FreeForm feature allows you to use print options...

Page 72: ...ata from day to day For example a letterhead template can be stored as a FreeForm master and used repeatedly as the background for different letter content the variable element data FreeForm allows yo...

Page 73: ...space for the variable elements When you have finalized the design of the master document print it to the EX7750 and specify that a FreeForm master be created from the job see page 5 8 NOTE Although...

Page 74: ...on for detailed instructions see the application documentation Before the variable elements can be added to the master document they must be formatted to conform to the layout of the master document T...

Page 75: ...le can be soft proofed before it is printed in the thumbnail windows of Command WorkStation Command WorkStation LE or Fiery Spooler For more information about soft proofing and the thumbnail windows o...

Page 76: ...he master document The cycle of master pages then starts over and pages 3 and 4 of the variable document are combined respectively with pages 1 and 2 again of the master document This pattern continue...

Page 77: ...to avoid potential conflicts in the use of FreeForm master numbers Use the Job Notes and Instructions fields to communicate instructions about your job to the operator If you want to create or use a F...

Page 78: ...er Source Input Tray Save Fast Reprint Black Detection Stapler Mode Slip Sheet NOTE The Long Edge Binding print option of the Duplex setting has no effect when printing using FreeForm TO PRINT VARIABL...

Page 79: ...cation or a different computer platform than was used to create the master document but some print options must be the same for details see page 5 7 The following example shows one page of the variabl...

Page 80: ...aster number you specify is the correct one for the FreeForm master you want to use If you want to check the job before it prints instruct the operator to RIP and Hold the job so you can preview it fr...

Page 81: ...es These rules described by if and then statements in each Master page allow you to skip or print pages within a Master file For more information about creating page conditions see the documentation t...

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Page 83: ...needed to use them see the Job Management Guide WebTools do not require any special access privileges As long as the administrator has enabled Web Services in Setup and provided users with the IP add...

Page 84: ...750 For this information contact the operator or administrator 3 If a Log In dialog box appears select Guest and click OK The Log In dialog box appears only if the administrator has set a password Gue...

Page 85: ...commended resolution For more information see System Requirements in the Quick Start Guide To open a new browser window for the Status display click Float You can then close other browser windows and...

Page 86: ...terfere with printing If you have more than one EX7750 you can use Job Monitor to monitor all of them at the same time To access Job Monitor you must install the Windows printer driver for EX7750 as d...

Page 87: ...an also double click the Job Monitor shortcut on the desktop to start the utility Job Monitor opens a utility window on the screen and establishes a connection to the EX7750 If you have installed and...

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Page 89: ...as an e mail attachment and Fiery E mail Service extracts the file and sends it to the EX7750 The e mail attachment must be a PS or PDF file To print using the Fiery E mail Port Monitor you must print...

Page 90: ...e mail address is not in the Print address book you cannot send files to the EX7750 via e mail For more information about address books see the Configuration Guide NOTE The Direct and Hold queues are...

Page 91: ...eceive an e mail notification that the print job was accepted The e mail notification also provides a job identification ID which allows you to manage jobs with Job Control see the following section T...

Page 92: ...are an administrator To cancel a job enter CancelJob job id in the Subject line You will receive an e mail response indicating that the job has been cancelled and will not print to the EX7750 You can...

Page 93: ...nitor for the EX7750 3 Click Properties 4 Click the Fiery Printing tab 5 Set the print options and click OK Your job is sent to the EX7750 To set options using the printer driver see Setting options a...

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Page 95: ...m the Print dialog box A printer driver manages printing communication between your application and the printer It interprets the instructions generated by the application merges those instructions wi...

Page 96: ...ry Downloader select a job in the Files to be Downloaded Windows or Files to Download Mac OS list and click Options For more information see Chapter 4 From ColorWise Pro Tools You can set the default...

Page 97: ...ver interface to configure a particular option the EX7750 prints the job with the underlined setting For options that can be configured in Setup from the Control Panel Command WorkStation Command Work...

Page 98: ...ult setting reflects the setting specified in EX7750 Setup For Windows choose Expert Color as the Color Mode to access this option If this option is set to Text or Text Graphics the Combine Separation...

Page 99: ...mulation 8 Simulation 9 Simulation 10 None Match Copy Specify the simulation goal to be used for the current print job The Printer s default setting reflects the setting specified in EX7750 Setup For...

Page 100: ...Master None 1 15 To create a FreeForm master from this job specify a number to assign to the FreeForm master file For more information see page 5 2 Command WorkStation Command WorkStation LE allows yo...

Page 101: ...the settings specified from Photoshop will take effect This option is not supported for PCL Input Tray AutoSelect Tray 1 MPT Tray 2 Tray 3 Tray 4 Tray 4 High Capacity Tray 5 Tray 5 High Capacity Spec...

Page 102: ...sult as the 2 2 setting To enable this option RGB Source Profile must be set to Other For more information see the Color Guide This option is not supported for PCL Other Phosphors Printer s default Hi...

Page 103: ...efault page size depending on the printer driver you installed Plain Paper Enhanced Gloss Off On Specify whether you want a glossy finish when printing to plain paper Print Master Printer s default Ye...

Page 104: ...e you are printing The Printer s default setting reflects the setting specified in EX7750 Setup For Windows choose Expert Color as the Color Mode to access this option This option is not supported for...

Page 105: ...choose On text will use a high frequency screen and graphics and image objects will use a low frequency screen This option is not supported for PCL Secure Print Assign a password to the job for secur...

Page 106: ...whether and where to staple the job Transparency Interleaving Off Blank Interleave Select Blank Interleave to print multiple transparency sheets separated by blank plain paper pages Tray Alignment Pri...

Page 107: ...Standard Booklet Choose this setting to print entire documents that are folded and stacked in booklet order You can also adjust the image shifting that may occur when printing booklet jobs by using th...

Page 108: ...e data is duplicated on the first sheet The next page will have the second page data duplicated and so forth Speed Print Choose this setting to speed print a job so that when the sheets are stacked an...

Page 109: ...oklet Maker option must be set to Standard Booklet or Right Binding and the Duplex option must be set to Short Edge Binding Duplex All duplex printing features are available only with Plain Paper medi...

Page 110: ...print the job with the EX7750 printer driver for Windows For example you can use this option to specify a different paper type for the cover add blank pages and specify duplex pages within a single p...

Page 111: ...ns from the following options Chapter Start If this page range starts a new chapter enter the starting page number in the Chapter Start field If necessary a blank page will be inserted before this pag...

Page 112: ...ttings for all documents currently selected for the printer driver 5 Click Add Your specifications appear in the Selection List 6 Repeat steps 4 and 5 for each page or page range you want to print wit...

Page 113: ...Print in your application and click Properties 2 Click the Fiery Printing tab 3 Click the Paper Source print option bar and then click Define The Mixed Media dialog box appears 4 Select the item you w...

Page 114: ......

Page 115: ...he Font menu The Windows menu name is the name as it appears on the Font menu on a Windows computer The style refers to the style that must be selected in the application to access the particular Post...

Page 116: ...htItalic Bookman Italic Bookman DemiItalic Bookman DemiItalic Bookman Bold Italic Carta Carta Carta Clarendon Light Clarendon Light Clarendon Light Clarendon Clarendon Clarendon Clarendon Bold Clarend...

Page 117: ...udy ExtraBold Goudy ExtraBold Helvetica Helvetica Helvetica Helvetica Bold Helvetica Bold Helvetica Bold Helvetica Oblique Helvetica Oblique Helvetica Italic Helvetica BoldOblique Helvetica BoldObliqu...

Page 118: ...Marigold MonaLisa Recut Mona Lisa Recut Mona Lisa Recut NewCenturySchlbk Roman New Century Schlbk NewCenturySchlbk NewCenturySchlbk Bold New Century Schlbk Bold NewCenturySchlbk Bold NewCenturySchlbk...

Page 119: ...rs Extended Univers Extended Univers Extended Univers BoldExt Univers BoldExt Univers Extended Bold Univers ExtendedObl Univers ExtendedObl Univers Extended Italic Univers BoldExtObl Univers BoldExtOb...

Page 120: ...e Univers 57 Condensed Italic ZapfChancery MediumItalic Zapf Chancery ZapfChancery ZapfDingbats Zapf Dingbats ZapfDingbats PostScript name Mac OS menu name Windows menu name style Apple Chancery Apple...

Page 121: ...ITC Bookman Light ITC Bookman Demi ITC Bookman Light Italic ITC Bookman Demi Italic ITC Zapf Chancery Medium Italic ITC Zapf Dingbats Letter Gothic Letter Gothic Bold Letter Gothic Italic Line Printer...

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Page 123: ...tions together to minimize paper changes Also print routine jobs while you prepare to print jobs with special instructions or special media Reduce unnecessary server connections to Command WorkStation...

Page 124: ...you can select it in the Chooser but you cannot connect to it This ensures that only one person is calibrating the EX7750 at any time and that print jobs do not use unexpected calibration You cannot...

Page 125: ...ws computer Mac OS computer or UNIX workstation Make sure the printer is switched on Someone may have turned the printer off or the Power Saver mode function may have engaged Even with the printer off...

Page 126: ...properly correct the problem within your application If the Test Page is wrong your printer may need to be adjusted Your printed file appears too dark Adjust the Brightness option You can use the Bri...

Page 127: ...rated by these applications If you continue having difficulties printing an EPS file with Fiery Downloader try printing the file from the application in which it was created Make sure the EPS file was...

Page 128: ...CC 6 Troubleshooting Problems with Fiery WebTools If this happens Try this General problems Clear the history Microsoft Internet Explorer...

Page 129: ...wnloading fonts 4 10 not in Chooser Mac OS 2 2 required to download fonts C 5 Duplex option A 6 A 15 E EPS Encapsulated PostScript files downloading 4 1 problems downloading C 5 F Fiery Downloader Bri...

Page 130: ...Collate option A 5 Color Mode option A 5 Combine Separations option A 6 Creep Adjustment option A 6 Duplex option A 6 A 15 print settings A 2 Pure Black Text Graphics option A 9 Rendering Style optio...

Page 131: ...6 Printer Specific Options menu 2 6 printing duplex pages A 15 font list 4 3 Mac OS 2 1 to File port 1 23 troubleshooting C 2 to C 3 Windows 1 1 Pure Black Text Graphics option A 9 R Rendering Style o...

Page 132: ...page 6 2 overview 6 4 problems with C 6 WebLink 6 4 White Point option A 8 Windows Notes fields 1 5 PCL printer driver 1 1 PostScript printer driver 1 1 printer default settings 1 6 printing with 1 1...

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