Utax CLP 3416, Instruction Handbook Manual

Page: 75 / 166

Directory
4-7
Op
erat
ion
Se
tti
ng your
mac
hin
e
Getting started
Directory
Maintenance
Safet
y
Contents
Instal
lat
ion
D
ELETING A RECORD OR A LIST
14 OK - DIRECTORY / CANCEL
The directory appears in alphabetical order.
+
Use the or keys to select the subscriber record or subscribers list (L) you wish to
delete and confirm with
OK
.
+
Press again OK to confirm your deleting.
The record or list is deleted from the directory.
P
RINTING THE DIRECTORY
You may print all the numbers stored in the directory, including all the existing subscriber records
or subscriber lists.
To print the directory:
15 OK - DIRECTORY / PRINT
The directory is printed in alphabetical order.
I
MPORTING A DIRECTORY
You can import an existing directory of contacts into your fax machine as an electronic file. This
file must be in a specific format and must not comprise more than 500 entries.
The process of importing a directory uses electronic mail as the transfer mechanism. The
electronic file containing the directory is received and processed as an e-mail attachment.
Caution -
Importing a new directory completely overwrites any existing directory entries.
T
HE FILE STRUCTURE
The electronic file containing the data in the directory must be structured into lines or records
each comprising five fields separated from one another by a unique character (a tab stop, a
comma or a semi-colon). The lines themselves are separated by a line break (carriage return).
Fields Contents
Name
A unique identifier in your directory, up to 20 characters long. This field is
mandatory; the name should not include the field separator character.