Getting Started
Step 3: Record Your Personal Greeting(s)
Strata LVMU/GVMU Voice Processing System User Guide 7/06
17
Step 3: Record Your Personal Greeting(s)
The tutorial now prompts you to record your personal greeting. This greeting becomes
your Personal Greeting #1. You can record up to six other greetings (see
“Create or
Record Over a Personal Greeting”
on
page 47
for instructions).
Personal greetings should be informative and advise callers when you will be
available to return their calls or respond to their messages. You can update personal
greetings as often as you want.
Sample Greeting
“Hi. This is Mary Smith of the Toshiba Marketing Department. It is Monday, 19th
June, and I am in the office today. I am either on the telephone or have stepped away
from my desk. At the tone please leave a detailed message and a contact number
where I can reach you and I will be happy to return your call.”
1. At the tone, begin
recording your greeting.
The following information should be included in your
Personal Greeting:
•
Your name
•
Company and/or department
•
Date
•
Your availability
•
Instructions to leave a detailed message
•
Call coverage options
2. Press
#
when done.
Your voice mail system plays your greeting.
3. After your greeting plays,
press:
1
To accept the
recording
Your greeting becomes Personal Greeting #1 and your
voice mail system prompts you to change your
security code.
2
Re-record
Your voice mail system returns you to the record your
greeting prompt.
