Thermo Scientific ID Scribe User Manual Download Page 8

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Thermo Scientific

ID Scribe User Manual

vii

Contents

About this User Manual

Intended users
How to use this user’s manual
Related Documentation
Contacting Us
Safety and Special Notices
Safety symbols and markings

ID Scribe and Software Installation ........................................ 1-1

Initial Setup ........................................................................................ 1-1

Installing the Software ....................................................................... 1-2

Installing USB Drivers .................................................................... 1-3

Installing the ID Scribe Software .................................................... 1-3

Microsoft Excel ............................................................................... 1-4

Labware Files .................................................................................. 1-4

Completing the Installation ............................................................. 1-4

Printing Labware ...................................................................... 2-1

How to Load Labware ....................................................................... 2-1

Load Labware into Rack .............................................................. 2-1

Load a SideWriting Rack onto a Spacer ...................................... 2-2

Load rack into ID Scribe machine ............................................... 2-2

Load Rack into ID Scribe Machine ............................................. 2-2

Creating a Spreadsheet .................................................................... 2-4

Print the Labware ............................................................................... 2-4

Loading and Removing a Pen ................................................. 3-1

Choice of Pens ................................................................................... 3-1

Pen Stop Assembly ............................................................................ 3-1

Loading a Pen .................................................................................... 3-1

Removing a Pen ................................................................................. 3-2

Loading a Rack of Labware .................................................... 4-1

Loading a Rack for TopWriting ......................................................... 4-1

Loading a SideWriting Rack .............................................................. 4-2

Creating and Editing Spreadsheets ....................................... 5-1

Spreadsheet Syntax ......................................................................... 5-1

Column A Tube Number Position .................................................. 5-1

Chapter 1

Chapter 2

Chapter 3

Chapter 4

Chapter 5

Summary of Contents for ID Scribe

Page 1: ...Thermo Scientific ID Scribe Labware Identifier User Manual ...

Page 2: ...Thermo Scientific ID Scribe User Manual ...

Page 3: ...entific Inc makes no representations that this document is complete accurate or error free and assumes no responsibility and will not be liable for any errors omissions damage or loss that might result from any use of this document even if the information in the document is followed properly This document is not part of any sales contract between Thermo Fisher Scientific Inc and a purchaser This d...

Page 4: ...in each European Union EU Member State and these companies should dispose of or recycle this product WEEE Konformität Dieses Produkt muss die EU Waste Electrical Electronic Equipment WEEE Richtlinie 2002 96 EC erfullen Das Produkt ist durch folgendes Symbol gekennzeichnet Thermo Fisher Scientific hat Vereinbarungen mit Verwertungs Entsorgungsfirmen in allen EU Mitgliedsstaaten getroffen damit dies...

Page 5: ...s Dechets d Equipements Electriques et Electroniques DEEE Il est marque par le symbole suivant Thermo Fisher Scientific s est associe avec une ou plusieurs compagnies de recyclage dans chaque etat membre de l union europeenne et ce produit devrait etre collecte ou recycle par celles ci ...

Page 6: ...Notice on the Proper Use of Thermo Scientific Instruments In compliance with international regulations Use of this instrument in a manner not specified by Thermo Fisher Scientific could impair any protection provided by the instrument Notice on the Susceptibility to Electromagnetic Transmissions Your instrument is designed to work in a controlled electromagnetic environment Do not use radio freque...

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Page 8: ...ing the Installation 1 4 Printing Labware 2 1 How to Load Labware 2 1 Load Labware into Rack 2 1 Load a SideWriting Rack onto a Spacer 2 2 Load rack into ID Scribe machine 2 2 Load Rack into ID Scribe Machine 2 2 Creating a Spreadsheet 2 4 Print the Labware 2 4 Loading and Removing a Pen 3 1 Choice of Pens 3 1 Pen Stop Assembly 3 1 Loading a Pen 3 1 Removing a Pen 3 2 Loading a Rack of Labware 4 1...

Page 9: ...e Font Size 7 1 Creating and Editing Labware Files 8 1 What are Labware Files 8 1 Labware Files Location 8 1 Labware File Syntax 8 1 ID Scribe Coordinate System 8 2 X Starting Position 8 4 Y Starting Position 8 5 X Spacing 8 5 Y Spacing 8 5 Clearance Height 8 6 Touching Height 8 6 Line Limit 8 6 SideWriting 8 6 Font Size 8 6 Number of Rows 8 6 Number of Columns 8 6 Justification 8 6 Interline Spac...

Page 10: ... ix Startup and Power Problems 9 1 Startup Mechanical Movement 9 1 Software Solutions 9 2 Cannot find an ID Scribe 9 2 Printed Lines Look Connected 9 2 No Printed Letters 9 2 Excel in Edit Mode 9 2 Software Migration 9 3 FAQs 10 1 Chapter 10 ...

Page 11: ...ise Figure 4 1 1 5mL microcentrifuge tube in a 3303 TopWriting Rack Figure 4 2 SideWriting Rack and Spacer Table 5 1 Three tube spreadsheet Figure 5 1 Column A is tube number Figure 5 2 First row is second tube Figure 5 3 Skipping tubes Figure 5 4 Text to columns Figure 5 5 Text to columns Figure 5 6 Text to columns Figure 5 7 Text to columns Figure 6 1 Eight Tubes Figure 6 2 Number of Racks Figur...

Page 12: ... including installation and operating instructions The ID Scribe is intended for use by persons who have been trained on standard laboratory equipment safety and use Read the manual in its entirety before operating this instrument How to use this user s manual This user manual is designed to give you the information to Review safety precautions Set up the ID Scribe Install and use the ID Scribe so...

Page 13: ...icalservices thermofisher com Europe Phone 0044 0 161 4862110 Fax 0044 0 161 4884560 E mail matrixtechcorpsupport thermo com Asia Pacific contact your local Thermo Fisher Scientific representative or authorized distributor To contact Customer Service for ordering information North America Phone 800 345 0206 x 1100 Option 1 E mail USHUD CS THERMOFISHER COM Europe Phone 0044 0 161 486 2110 Fax 0044 ...

Page 14: ...Scribe User Manual xiii Safety and Special Notices Make sure you follow precautionary statements presented in this guide The safety and other special notices appear in boxes Safety and special notices include the following ...

Page 15: ...close to a computer and a power outlet will be suitable for the ID Scribe Make sure your ID Scribe package has the following accessories see Fig 1 1 the ID Scribe software CD the USB software CD a USB cable a power supply with cable pens for ID Scribe metal stops for pens user manual rack lifter base Connect the appropriate plug for your region into the power supply Plug the power supply cable int...

Page 16: ...not lit try re inserting the power supply cable into the power supply or check that your wall outlet is receiving power Further troubleshooting tips on startup may be found at Chapter 9 Note Do not connect the USB cable from the ID Scribe to your computer at this time Two disks have been provided with your ID Scribe Keyspan USB Serial Adapter Software ID Scribe Software Installation Disk Note If y...

Page 17: ...yspan USA19HS driver 3 7S WIN2000 xp vista Click Install Software on the top right portion of the window When the above screen appears click on Install Keyspan USB Serial Adapter software Click Yes to proceed Click Next to install the driver in the default location Registration is optional For fastest installation click Cancel Click Exit Registration to proceed Click Finish to complete USB driver ...

Page 18: ...create shortcut Drag this shortcut to your desktop The ID Scribe application was written so that you would not need to learn new software to enter the text for your tubes The ID Scribe software allows you to use Excel on your computer to enter data and transfer the data from Excel to print onto your tubes You will need to make sure you have a recent version of Excel 98 or later on your computer Yo...

Page 19: ...e by using the power switch on the front right Wait for the carriage to reset the X Y and Z axes and cease motion in the upper left corner Open the ID Scribe folder on your desktop and click the ID Scribe exe icon to launch the ID Scribe software Wait for the software to say Found the ID Scribe Figure 1 3 No ID Scribe Found ...

Page 20: ...ID Scribe and Software Installation Installing the Software 1 6 ID Scribe User Manual Thermo Scientific Figure 1 4 ID Scribe Found ...

Page 21: ... proper rack for the labware you will be printing on Place the rack on a table such that the numbers indicating the labware location in the rack are on the left Loading the labware varies by rack type Some examples of loaded racks are depicted below Figs 2 1 2 2 Figure 2 1 36 1 4mL tubes in rack 3301 How to Load Labware Load Labware into Rack ...

Page 22: ...cer It is advisable to test one tube vial etc with the desired text to ensure satisfaction with the placement of the text once printed Before you load the rack into the ID Scribe make sure that the carriage is in the upper left corner of the travel space To prevent errors and jams we recommend that you not move the carriage by hand Rather turn the machine off and on and it will automatically reset...

Page 23: ... left side of the rack with the left post on the base of the printing area Push the rack down while at the same time line up the slot on the right side of the rack with the slightly smaller post on the right side of the base Figs 2 4 and 2 5 There is only one proper way to load the rack so you cannot put it in backwards Figure 2 4 Placing rack and spacer onto pins Figure 2 5 Top view of racks onto...

Page 24: ... 1 11 for the date in Column C and KWP for your initials in Column D Fig 2 6 Figure 2 6 Sample 1 tube spreadsheet Repeat the process or use the excel functions you are already familiar with copy paste fill drag etc to add additional tubes to print For more detailed information see Chapter 5 Creating and Editing Spreadsheets Launch the ID Scribe application if you haven t already done so In the pul...

Page 25: ...cientific ID Scribe User Manual 2 5 Select Print After a few seconds the carriage should move and begin printing You will note that the first letter character will double print This is to ensure ink is flowing in the pen if it has remained idle ...

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Page 27: ...be Place the non writing end of the pen into the hole in the stop Fig 3 1 The end of the pen should sit flush against the bottom of the pen stop Gently turn the thumbscrew clockwise until snug to secure the stop onto the pen Do not use excessive force Figure 3 1 Pen and Stop Take the pen with attached stop and remove the cap of the pen Your pen should come with a stop already attached Place the pe...

Page 28: ...ded into ID Scribe After printing of labware is completed remove and cap the pen to prevent the pen from drying out To remove the pen simply turn the turn the thumbscrew screw counterclockwise same screw used to load pen in the penholder until pen is loose Remove the pen by lifting it out of the penholder hole in the ID Scribe and cap for future use Removing a Pen ...

Page 29: ...ut but getting close generally yields the best results After your tubes have been loaded into the rack you will need to load the rack into the ID Scribe There are two pins in the base of the ID Scribe The left pin is a little larger than the right pin This prevents the rack from being loaded in the incorrect orientation The left side of the rack has a hole which will fit onto the left pin The righ...

Page 30: ... tubes and vials are loaded into the side writing racks by pressing the tube lengthwise into each slot The head of the tube usually points to the left but in some cases you can reverse this orienation The bottom of the tube should touch the right divider and the tube body should rest at the bottom of the slot You may need to test print a couple of pieces of labware to be sure you are satisfied wit...

Page 31: ...preadsheet could be created Table 5 1 Table 5 1 Three Tube Spreadsheet Column A tube placement in rack Column B e g sample Column C e g sample descriptor Column D e g date 1 Sample 1 Blood 12 1 11 2 Sample 2 Serum 12 1 11 3 Sample 3 DNA 12 1 11 Entry of the data above would result in tubes printed as follows Tube 1 Tube 2 Tube 3 Line 1 Sample 1 Sample 2 Sample 3 Line 2 Blood Serum DNA Line 3 12 1 ...

Page 32: ...u want thirty tubes Then select Edit Fill Series and hit return Another way to accomplish the same series is to type 1 into cell A1 and 2 into cell A2 and then drag the very small square indicated below The next three columns B C and D are used to enter text lines 1 2 and 3 respectively Each row corresponds to the tube which is specified in column A The ID Scribe application always starts with Row...

Page 33: ...be User Manual 5 3 Figure 5 2 First row is second tube Also the ID Scribe keeps moving down row by row until it sees a blank cell in Column A So if you wanted to print on tubes 1 and 3 you would not skip row 2 Tube three would be placed on the second row Fig 5 3 Figure 5 3 Skipping tubes ...

Page 34: ...and legibility we recommend using all upper case text since these characters are larger and easier to read If you are transferring data from a LIMS system and want to automatically make text into uppercase use the UPPER function For example if you type the following into a cell upper abcd You will see ABCD in that cell Sometimes you will have multiple pieces of data which have already been placed ...

Page 35: ...into multiple columns based on a delimiter such as a space comma hyphen etc or based upon a certain number of characters referred to as fixed width Below is an abbreviated example of using the text to columns feature Please consult various examples of use in this feature across many versions of Excel such as the following office microsoft com en us excel help split names by using convert text to c...

Page 36: ...Creating and Editing Spreadsheets Loading a SideWriting Rack 5 6 ID Scribe User Manual Thermo Scientific Figure 5 6 Text to columns ...

Page 37: ...Creating and Editing Spreadsheets Loading a SideWriting Rack Thermo Scientific ID Scribe User Manual 5 7 Figure 5 7 Text to columns ...

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Page 39: ...heet is displayed at the top of the Your Rack box see 8 on the above figure This number may be more than the number of slots available on a rack Normally the number of racks is 1 but if the number of tubes is greater than the number of racks the ID Scribe will use all the slots for the first set of tubes and thereafter spread tubes onto other racks For example if your rack holds three rows and ten...

Page 40: ...nd last label is the display of cut off letters For example if the line limit for the current labware is 4 characters while the first line of your tubes is six characters the ID Scribe will display those two characters that will be cut off in red outside the circle or rectangle representing the labware you are printing on If you change the second line of the standard spreadsheet s text to a very l...

Page 41: ...Loading Spreadsheets Loading a Spreadsheet Thermo Scientific ID Scribe User Manual 6 3 Figure 6 3 Large Spreadsheet ...

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Page 43: ...e font size before printing tubes Simply select one of the pre set font sizes to change the font size for all printing lines from the Advanced menu In addition if you select Split Fonts an additional set of pull downs will be enabled Split Fonts is the feature that allows you to have a different font size for each line For example if you wanted a large middle line surrounded by smaller lines you m...

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Page 45: ...ttings to customize your printing results Labware Files are located in the directory labware Labware is located in the same directory that the ID Scribe application is located If you open up the file Default 1_5mL txt it will look something like the following x starting position is the x coordinate of the origin in pixels To move it left make the number more negative x_starting_position 1740 y sta...

Page 46: ...rst Tube Repeat specifies the number of times to print tube 1 in case your pen tends to dry out first tube repeat 2 First Tube Repeat specifies the number of times to print tube 1 in case your pen tends to dry out first letter repeat 3 Each line in this file corresponds to a particular setting which will be explained below The ID Scribe uses a standard X Y Z Cartesian coordinate system pictured be...

Page 47: ...Creating and Editing Labware Files Labware File Syntax Thermo Scientific ID Scribe User Manual 8 3 Figure 8 1 Top View Figure 8 2 Front View ...

Page 48: ...tions For example suppose the x starting position is set in a Labware File as 1 800 pixels to the left of the home position of the ID Scribe and you notice that the writing is too far the left of all the tubes as in Figure 8 3 Figure 8 3 Too far left If you were then to change the x starting position to 1760 1 760 pixels to the left of home then all of the tubes would be shifted to the right Figur...

Page 49: ... position is the corollary to the x starting position in the y axis Figure 8 6 X and Y Spacing X spacing is the number of thousandths of an inch on the x axis between each labware It is assumed that all tubes are evenly spaced Y Spacing in the number of thousandths of an inch on the y axis between each labware Y Starting Position X Spacing Y Spacing ...

Page 50: ...xt fits completely within the bounds of your tube The method for printing on the tops of labware is different than printing on the sides To notify the ID Scribe which printing method it should use you may set SideWriting to 1 to turn on SideWriting Set it to 0 for normal top writing The ID Scribe prints in font sizes ranging from 4 to 20 We suggest 10 for the best legibility and number of characte...

Page 51: ...first letter a number of times Once this setting is appropriately set you should have a sufficiently wet pen after the printing of the first tube Labware Files can be edited in two ways You can either edit them as you would any text file or use the ID Scribe software to edit a file In Windows you can double click on a text file to edit the file with Notepad To edit a labware file from within ID Sc...

Page 52: ...om the pull down menu The print button will dynamically change to indicate which labware you have selected In the communication window you will also see if the ID Scribe was able to correctly load the file New Labware Files are added when you receive racks for new tube types need a modified Labware File for labware you currently print on or would like to restore your factory Labware File settings ...

Page 53: ... are now ready to print on your new labware type using the rack that was shipped to you New Labware Files sometimes need to be adjusted slightly To do so follow the following procedure Select desired labware in labware pull down menu 1 Print tube 1 top left corner 2 Under Advanced Rack Settings in the ID Scribe software program adjust X and or Y starting position 3 Click Overwrite Tube button in t...

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Page 55: ...he ID Scribe on and the green LED lights up but the carriage does not move completely to the right and then to the left see the suggestions under Startup Mechanical Movement The order in which the carriage resets is Z X and then Y axis motors resetting All three must reset in order for the ID scribe to home itself The Z axis motor is the motor which you can directly see on the carriage which holds...

Page 56: ... up the ID Scribe software and you see the message Cannot find an ID Scribe there are two possible problems either the ID Scribe has not reset properly or the USB drivers were not installed correctly or two instantiations of the ID Scribe software are running at the same time If you notice that the printed text has too many extra lines connecting each of the letters together try increasing the tou...

Page 57: ... not plug in USB cable connecting ID Scribe to your computer until instructed This installation typically requires local administrative privileges 1 Copy the ID Scribe Software folder on old computer onto a USB flash drive 2 Copy that folder on to any computer you would like to install the ID Scribe software A typical location that gives access to all users who log on to the computer is C Document...

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Page 59: ...r a certain application just ask and you can most likely use your own pen Q Does the ID Scribe have to use the pens included with it A No any laboratory marker can be used but a new adapter for the pen is likely required Q How many racks come with my ID Scribe A Racks must be ordered separately Typically we recommend 2 racks so that one can be printed while the other is loaded with labware Q How d...

Page 60: ...e If there are any problems contact technical support Q Why does the ID Scribe double write on the first line of text A If the pen sits idle in the ID Scribe it can be a bit dry when it starts up so it double writes to ensure that the first line is clear Q How do you keep the pen on the ID Scribe from drying out A If you must leave the pen for long periods of time without writing 30 minutes remove...

Page 61: ...Thermo Scientific ID Scribe User Manual G 1 ...

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Page 63: ...x Liquid Handling Products 22 Friars Drive Hudson New Hampshire 03051 United States Technical Support North America Tel 800 345 0206 Email ushud technicalservices thermofisher com Hours of Operation 8 00 AM to 7 00 PM ET Europe Tel 44 0 161 486 2112 Email matrixtechcorp eu service thermofisher com Hours of Operation 08 30 to 17 00 GMT ...

Page 64: ...Thermo Scientific ID Scribe User Manual I 1 ...

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