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D:Scribe User Handbook

Fig 3-2: The D:Scribe Server Settings Screen.

SMTP Address & Port

Enter the address and port number of the SMTP email server on your network.

E-Mail Reports

D:Scribe Server can be configured to e-mail regular status reports to someone, such as a
system administrator, by completing the ‘Address To’ and ‘Address From’ fields.

There are four types of e-mailed reports available from D:Scribe Server :-

•

Status Report

•

Error Report

•

Archive Warn Report

•

Archive Alarm Report

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Summary of Contents for D:Scribe

Page 1: ...D Scribe Transcription Systems User Handbook ...

Page 2: ...tware versions D Scribe Standalone V2 0x D Scribe Client Server V2 0x Revision 1 01 September 2007 Sonifex Ltd 2000 7 All Rights Reserved Sonifex Ltd 61 Station Road Irthlingborough Northants NN9 5QE England Tel 44 0 1933 650 700 Fax 44 0 1933 650 726 Email sales sonifex co uk or technical support sonifex co uk Web http www sonifex co uk Information in this document is subject to change without no...

Page 3: ...eatures 9 Foot Pedal Control 10 Playback 12 Transcription 18 Opening an HTTP or Streaming Source 24 Recorder 25 CD Ripper 28 3 D Scribe Server 30 Introduction 30 Installation 30 Licencing 30 Licencing and Dongles 31 Setup 31 The Status Screen 36 The Control Screen 37 The Archive Screen 38 The Archiving Process 38 Auto Delete 40 The Event Log 41 Email Status Report 41 The Database Maintenance Scree...

Page 4: ...15 Fig 2 14 The D Scribe Video Panel 17 Fig 2 15 The D Scribe Open Media File Screen 18 Fig 2 16 The D Scribe Open Script Screen 19 Fig 2 17 The D Scribe Transcription Screen 19 Fig 2 18 The D Scribe Playlist Screen 20 Fig 2 19 The D Scribe Inserts Screen 20 Fig 2 20 The D Scribe Transcription Screen 21 Fig 2 21 The D Scribe Compact Player Screen 22 Fig 2 22 The D Scribe Email Screen 23 Fig 2 23 T...

Page 5: ...layer 50 Fig 4 8 The D Scribe Email Screen 51 Fig 4 9 The D Scribe Search Screen 52 Fig5 1 The Welcome Screen 53 Fig 5 2 The Licence Screen 54 Fig 5 3 The Install Screen 54 Fig 5 4 The Windows Found New Hardware Wizard Screen 54 Fig 5 5 The Windows Wizard Install Screen 55 Fig 5 6 The Windows Installation Completed Screen 55 Fig 5 7 D Scribe MiniPlayer 56 Fig 5 8 Menu Button 56 Fig 5 9 Open Archiv...

Page 6: ... conjunction with the Software 2 Software Licence a Sonifex hereby grants to Licencee a non exclusive non transferable licence to use the Software for Licencee s internal purposes only on any computer possessed by Licencee on which the Software is designed to operate such use to be in accordance with and subject to the terms and conditions of this Agreement b Licencee shall not distribute lend inc...

Page 7: ...ich have been subject to accident abuse misuse alteration neglect or unauthorised repair or installation are not covered by warranty 4 Warranty Disclaimer EXCEPT FOR THE ABOVE EXPRESSED LIMITED WARRANTIES SONIFEX MAKES NO WARRANTIES ON THE SOFTWARE WHETHER EXPRESSED IMPLIED STATUTORY OR IN ANY OTHER PROVISION OF THIS AGREEMENT OR COMMUNICATION WITH LICENCEE AND SONIFEX SPECIFICALLY DISCLAIMS ANY I...

Page 8: ...ftware and Hardware or b repair or replacement of the Software or Hardware that does not meet Sonifex s Limited Warranty and which is returned to Sonifex with a copy of Licencee s receipt or invoice Any replacement Software or Hardware will be warranted for the remainder of the original warranty period or 30 days whichever is longer b TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW SONIFEX AND I...

Page 9: ... number of recordings There are also volume playback speed controls A foot pedal is supplied as standard with this package which controls the Play Pause Forward Rewind buttons Bookmarks allow you to define new start and end playback points and the recorded time and date can be altered on screen to create a time start reference point A playlist can be compiled to play through multiple files and the...

Page 10: ...ategorized searched and then transcribed and is ideal for environments where you have multiple channels of audio recordings which need to be transcribed by many people on a network Recordings are stored in the D Scribe Server software where they are categorised and made available to the attached Clients Audio files are automatically linked to the transcriptions allowing you to systematically arran...

Page 11: ...Auto Delete software so that you can define how long recorded audio files scripts are stored on the server e g files can be automatically removed after a period of time between 2 and 99 days eliminating an administration task Sonifex Net Log Audio Logger The Sonifex Net Log is a 4 channel audio logger which can record weeks of programming on a large internal hard disk The unit was designed as dedi...

Page 12: ... number of machines can be installed on the same network Automated voice recording each channel can start and stop recording automatically by setting audio threshold levels which means that it can be used for voice controlled systems and telephony recording Fail safe alarm indicators and remotes Password protection and security access rights to system Synchronising Time on the System Using the Net...

Page 13: ...ne licence 1 user licence DS ST05 D Scribe Standalone licence 5 user licence DS ST25 D Scribe Standalone licence 25 user licence DS ST100 D Scribe Standalone licence 100 user licence Equipment Type D Scribe Client Server DS SVR D Scribe Server licence note this needs MS SQL 2000 to operate DS CL01 D Scribe Client licence 1 client licence DS CL05 D Scribe Client licence 5 client licence DS CL10 D S...

Page 14: ...features and functionality of the software The software can be used for demonstration and evaluation purposes without a dongle but with limited functionality When using D Scribe Standalone without a dongle a screen reminding you of the limited functionality will be shown periodically Limited functionality precludes saving transcripts and copying typed text to the clipboard also recordings made in ...

Page 15: ...D Scribe User Handbook 7 2 D SCRIBE STANDALONE D SC R I BE S TA N DALO N E Fig 2 2 The Welcome Screen Fig 2 3 The Licence Screen Fig 2 4 The Install Screen ...

Page 16: ...screen will ask Can Windows connect to Windows Update to search for software select No not this time and click Next Fig 2 6 The Windows Wizard Install Screen This screen will ask What do you want the wizard to do Select Install the software automatically Recommended and click Next Windows may then create a Restore Point Fig 2 7 The Windows Installation Completed Screen Choose on Finish to complete...

Page 17: ...trl shift v for show hide also from menu l CD Ripper can optionally rip in WMA format l Play Speed fast normal slow with constant pitch l Depends on soundcard drivers sample rate format of files l Tested with MP3 WMA audio WMV video l Play directly from audio CDs l MPEG4 video and audio playback mp4 m4a files l Requires third party driver in WinXP l Support for USB footpedal l Auto detected when s...

Page 18: ...ou may need to restart D Scribe to use your foot pedal Once the USB foot pedal is connected the option to select the COM port for a serial foot pedal is disabled in the Control menu Fig 2 8 The D Scribe USB Footpedal Serial Port Foot Pedals If your footpedal came supplied with a USB to serial converter cable please read the instructions and install the software supplied as required To select the p...

Page 19: ... be swapped by selecting Control Footpedal Left Right Pedal Action from the menu Playback Control To use the foot pedal to control playback functions select Control Footpedal Playback Screen Enable from the menu Recording Control To use the foot pedal to start stop the recording process in the Recorder Screen select Control Footpedal Recorder Screen Enable from the menu D SCRIBE STANDALONE D SC R ...

Page 20: ...Scribe uses an embedded MS Media Player so can open any compatible media player audio file Fig 2 10 The D Scribe Playback Screen with a single media file loaded Play Controls The media playback controls are located at the bottom of the Playback screen Fig 2 11 The D Scribe Media Playback Controls D SCRIBE STANDALONE D S C R IB E S TA N DA LO NE 2 ...

Page 21: ...ers and codecs being used in your system Timer Display The timer display shows the recorded date and time of the current position in the media clip If the currently selected playing file does not have an associated recorded time i e not a broadcast wave file the creation date and time of the file is used Altering the Recorded Date Time To alter the date and time that a recording was made for examp...

Page 22: ...release Playing a File To begin playback of the currently selected media clip press the Play button Pausing a File To pause the currently playing media clip press the Pause button To resume playback press the Play button Skip Back on Pause Media files can be forced to skip back a number of seconds after pressing the Pause button This can be a useful feature when transcribing audio that often requi...

Page 23: ...u wish to move then right click to choose Move Up or Move Down Removing Playlist Files To remove a media file from the playlist but not delete the media file from your computer select the required media file then right click and choose Remove The Trackbar The media trackbar can be used to quickly move backwards or forwards through the media by selecting it and dragging it to the required position ...

Page 24: ...ng Ctrl M Jump to Mark To jump back to the start mark at any moment during playback press Ctrl G End Mark The end mark can be added at the current position by pressing Ctrl E Stop on End Mark To automatically stop playback of a media clip upon reaching the end mark select Control Bookmark Stop on end mark from the menu Clearing Marks To clear the start and end marks reset back to beginning of the ...

Page 25: ... panel is displayed to the left of the transcript space Supported Video Media The ability to playback AVI MPEG and VOB DVD video files depends upon the version of Windows TM Media Player TM and codecs installed on your computer Also DVDs must be finalised in order to ensure playback Non finalised DVDs can give spurious playback results MPEG4 video and audio playback mp4 m4a is also supported but t...

Page 26: ...n also be used for playback without the need for recording ripping to the hard disk D Scribe Standalone will try to select a transcript text file with the same name as the selected audio or video file If this file has not yet been created press Edit to create this as a new file to associate with the selected media file see page 21 Transcript files created with the same name as the selected media f...

Page 27: ...pt Screen The D Scribe Standalone window opens with a blank transcript space ready for transcription to begin and the caption bar shows the filename of the transcript Fig 2 17 The D Scribe Transcription Screen D SCRIBE STANDALONE D SC R I BE S TA N DALO N E 2 ...

Page 28: ... D Scribe Playlist Screen Defining Inserts D Scribe Standalone allows the user to quickly insert up to twelve items of text using shortcut keys Ctrl F1 to Ctrl F12 The inserts can be defined at any time during transcription for the most commonly typed words or names To define the inserts select File Define Inserts from the menu Fig 2 19 The D Scribe Inserts Screen D SCRIBE STANDALONE D S C R IB E ...

Page 29: ...nscription toolbar Any existing transcription associated with the selected audio will already be displayed in the transcription window Fig 2 20 The D Scribe Transcription Screen Aborting Transcriptions To abort the transcription without saving any changes press the Abort button on the transcription toolbar Note Use the Abort button after using the Save button when you have finished transcribing th...

Page 30: ...ption toolbar Compact Player If you wish to playback audio material without the need for the transcription window select View Compact from the menu The small player gives you control over the audio playout volume control and use of the foot pedal control To return to the full window for track selection select View Normal from the menu Fig 2 21 The D Scribe Compact Player Screen Stay On Top To forc...

Page 31: ...iated transcriptions to interested parties Press the E mail button on the transcription toolbar to email the selected audio clip transcription D Scribe Standalone uses your current default e mail program such as Outlook to send e mails Fig 2 22 The D Scribe Email Screen D SCRIBE STANDALONE D SC R I BE S TA N DALO N E 2 ...

Page 32: ...To open a file from an Internet source such as a file from a website or a live stream use the Open URL feature accessible from the File menu Select Open URL from the file menu Fig 2 23 The D Scribe Open URL Screen D SCRIBE STANDALONE D S C R IB E S TA N DA LO NE 2 ...

Page 33: ...dium Quality 56kbps 24kHz stereo MP3 Low Quality 32kbps 24kHz mono WAV CD Quality 44 1kHz 16bit stereo WAV Radio Quality 22 05kHz 8bit mono WAV Telephone Quality 11 025kHz 8bit mono Note The ability to record in the MP3 formats will depend on the version of Windows TM Media PlayerTM and associated codecs installed on your computer It is recommended that you upgrade to the latest version of Windows...

Page 34: ...he trigger values for this feature click on the start or stop values on the recorder screen The value increments in steps of 5dB from 40dB to 0dB Split Recordings Recording sessions can be split into recordings of set durations Select Control Recorder Split Recordings from the menu and then choose the required duration of the recordings from 30 Seconds 1 Minute 2 Minutes 5 Minutes 10 Minutes 30 Mi...

Page 35: ... cut list and choose Delete All or Delete Selection Multiple recordings can be selected from the cut list for deletion through use of the Shift and or the Ctrl keys Playing a Recording To queue a selection of recordings or all the recordings in the cut list right click on the cut list and choose Cue All or Cue Selection Multiple recordings can be selected from the cut list for playback through use...

Page 36: ...rmats To choose the recording format select Control Ripper Format from the menu and choose from the following MP3 High Quality 128kbps 44 1kHz stereo WAV CD Quality 44 1kHz 16bit stereo WMA Ripping Sources The ripping sources available to you depend upon the CD drives installed To choose a CD drive for ripping from select Control Ripper Source If you have only one CD drive this will be selected au...

Page 37: ...udio CD tracks Aborting Ripping Process Press the Abort button to cancel ripping tracks from the audio CD Playing Recorded Tracks Audio CD tracks that have been successfully recorded can be cued to play in the playlist Right click on a track in the cut list and select Cue Selection or Cue All Only recorded tracks can be cued for playback Deleting Recorded Tracks To delete recordings of tracks from...

Page 38: ...erver should be installed on a MS Windows based server with hard disk storage for the required audio archive material Install D Scribe Server from the Sonifex Software Installation CD ROM by selecting D Scribe Server Installation and follow the instructions as per D Scribe Standalone on page 7 The installation disk installs the D Scribe files and configures the SQL database needed to run D Scribe ...

Page 39: ... Limited functionality precludes multiple clients attaching to the server for transcription purposes Also connections to Net Log units for archival purposes is limited to one Fig 3 1 The D Scribe Server Dongle Setup Select Tools Settings from the main menu to display the Settings screen See Fig 3 2 This screen is used to enter the list of Net Logs on your network and also emailing configuration in...

Page 40: ...ork E Mail Reports D Scribe Server can be configured to e mail regular status reports to someone such as a system administrator by completing the Address To and Address From fields There are four types of e mailed reports available from D Scribe Server Status Report Error Report Archive Warn Report Archive Alarm Report D S CR I BE S E RVE R D SCRIBE SERVER 3 ...

Page 41: ...ady logged in Check connected users with Net Log Win No Bad Response Connection broken Check network cabling No Valid Licences Net Log has not been licenced Use Net Log Win to issue licence Valid licences in use All licences are in use Connection Error Unable to connect to Net Log Check network cabling No Disk Space Archive target has no useable space remaining Change archive destination or make s...

Page 42: ...ving process Note Using Net Log Win it is suggested that a user such as User20 is defined as just having Archive Control and Record Control but no Play Control and this user used by Net Log Auto Archive This is so that only 1 stream licence is used by the archiving process The Net Log List D Scribe Server displays the defined list of Net Log units down the left side of the screen When a particular...

Page 43: ... the System menu Logout You may wish to log out from a Net Log when performing administrative tasks using Net Log Win You can manually log out from a Net Log by right clicking on the required unit and selecting Logout from the popup menu Alternatively D Scribe Server can automatically log out from each defined Net Log by using the Auto Logout feature To do this select Auto Logout from the System m...

Page 44: ... status of each connected Net Log Each Net Log has the following status indicators Drive Alarm Cut Change Program Change Config Change And each channel of each Net Log has the following status indicators Record Active Archive Active Archive Enabled Auto Purge Archive Warn Archive Pending Archive Alarm Fig 3 5 The D Scribe Status Screen For more details regarding the Net Log status indicators pleas...

Page 45: ...record and archive control for each channel or pairs if used in stereo mode and record and archive status indicators Archive LED states Flashing Yellow Archive Pending Steady Yellow Archive Active Flashing Red Archive Warn Steady Red Archive Alarm Off No Archive Pending Note Make sure that you are logged in with permissions to change Record and Archive settings otherwise the buttons will be lowlig...

Page 46: ...drive or device Long recordings can be re formatted into smaller files of a fixed duration for ease of use Typically this is so that a long term archive of recorded material can be stored on a separate hard drive such as on a server where many people can access historic files without interfering with the operation of the Net Log Additionally the server could then be used to make permanent archives...

Page 47: ... archived Once data is overwritten the archive alarm will activate Please note that if you have a busy network you should set this time quite high to give enough time to archive the data This option has no effect if the Alarm Enabled option is disabled Arrange Archive Audio into Fixed Duration Files When this box is ticked the audio transferred from the Net Log to the archive destination drive wil...

Page 48: ...d The format is depending on the selected file type IP Address Service Name dd mm yyyy hh mm ss wav or IP Address Service Name dd mm yyyy hh mm ss mp2 or IP Address Service Name dd mm yyyy hh mm ss g7a Where IP Address is the Net Log s IP Address Service Name is that defined in the Service Name tab of the Options dd mm yyyy represents the date of the recording in day month year format and hh mm ss...

Page 49: ...chiving client connections disconnections email alerts and auto deletions Note The Event Log displays the last 300 events Fig 3 8 The D Scribe Log Screen Email Status Report Use the E mail button to force sending of the selected email reports as set in the Settings Screen Fig 3 2 to the specified recipient D SCRIBE SERVER D SC R I BE S E RV E R 3 ...

Page 50: ...e Channel List displays the Net Logs Channels and Days for which audio tracks have been archived for transcription purposes The Track List The Track List displays details of the tracks related to the Net Log channel currently selected in the Channel List Each audio track has a six digit unique identifier which is used to associate the transcript with the audio file the name of the Client with owne...

Page 51: ...s Deletes the audio files and script information of the currently selected tracks Reset Status of All Attempts to locate the audio file and script information of all tracks This may change the status of each track if either the audio files or the scripts have been deleted Reset Selected Status Attempts to locate the audio file and script information of the selected track This may change the status...

Page 52: ...tion and follow the instructions as per D Scribe Standalone on page 7 The D Scribe Client installation will place a shortcut to the application on your desktop which you can use to start D Scribe Client Should you wish to uninstall D Scribe Client after a trial period from the Windows Start menu select Control Panel Add Remove Programs then locate D Scribe Client and select Remove Licencing and Do...

Page 53: ...t Pedal Control D Scribe Client can be used with a USB or serial footpedal for convenient use of the playback controls USB Foot Pedals The USB foot pedal is detected automatically by D Scribe and so no user intervention is required If you attached the foot pedal after starting D Scribe you may need to restart D Scribe to use your foot pedal Serial Port Foot Pedals If your footpedal came supplied w...

Page 54: ... be swapped by selecting Control Footpedal Left Right Pedal Action from the menu Inserts D Scribe Client allows the user to quickly insert up to twelve items of text using shortcut keys Ctrl F1 to Ctrl F12 The inserts can be defined at any time during transcription for the most commonly typed words or names The inserts also appear in the status bar to remind the user what is defined To define the ...

Page 55: ...for the selected day Fig 4 5 The D Scribe Cut List Display Each audio clip is displayed with its unique identifier an indicator to show when the clip is being used by a D Scribe Client start time start date duration end time current status and filename of the audio archive The icon to the left of the audio clip changes when text is added to an audio file and an exclamation mark indicates that the ...

Page 56: ...edia clip in the playlist press the Next button Rewinding a File To rewind the current media clip press and hold the Rewind button until the timer display has reached the required point then release Forwarding a File To move forward through the current media clip press and hold the Forward button until the timer display has reached the required point then release Playing a File To begin playback o...

Page 57: ...have entered The saved transcription will be automatically associated with the audio clip and will be available for recall by yourself and other D Scribe Clients It is recommended that you save your transcription at regular intervals to reduce the risk of lost input due to systems errors To save the transcription press the Save button on the transcription toolbar Cut Copy and Paste The standard ed...

Page 58: ... the transcription window select View Small Player from the menu The small player gives you control over the audio play out volume control and use of the foot pedal control To return to the full window for track selection select View Full Player from the menu Fig 4 7 The D Scribe Small Player D SCRIBE CLIENT D S CR I BE C L IE N T 4 ...

Page 59: ... associated transcriptions to interested parties Press the Email button on the transcription toolbar to email the selected audio clip transcription D Scribe Client uses the current default email program such as Outlook to send emails Fig 4 8 The D Scribe Email Screen D SCRIBE CLIENT D SC R I BE C L IE N T 4 ...

Page 60: ...reen Searches can be limited to a specific Net Log and or channel and or day or can be unlimited to include all transcriptions that have been made To perform the search press the OK button Otherwise use the Cancel button to close the search screen Transcript items that match the search criteria will be displayed in the Cut List See Fig 4 5 D SCRIBE CLIENT D S C R IB E CL IE N T 4 ...

Page 61: ... to control audio playback It also has limited interaction capabilities with Microsoft Word whereby the current audio position can be linked into a MS Word document which can later be used to re open position and begin playback of the audio Installation D Scribe MiniPlayer should be installed on a Microsoft Windows based desktop PC equipped with a sound card capable of playing the required audio a...

Page 62: ...e into a USB port Step 3 Windows will start Found New Hardware Wizard Fig 5 2 The Licence Screen Fig 5 3 The Install Screen Fig 5 4 The Windows Found New Hardware Wizard Screen This screen will ask Can Windows connect to Windows Update to search for software select No not this time and click Next ...

Page 63: ...e D Scribe MiniPlayer Note Best practice is to use the same USB port each time for the dongle Using another port may require you to reinstall the drivers Step 3 Fig 5 5 The Windows Wizard Install Screen This screen will ask What do you want the wizard to do Select Install the software automatically Recommended and click Next Windows may then create a Restore Point Fig 5 6 The Windows Installation ...

Page 64: ...e Menu button is located on the left of the screen From the popup menu you can open audio files for playback and control the function of your footpedal control Fig 5 9 Open Archive Menu Before archived audio files can be open MiniPlayer needs to know where to locate them Select Open Archives from the menu to display the Open Primary Archive dialogue Before archived audio files can be open MiniPlay...

Page 65: ...it Fig 5 12 Opening Archived Audio If your archive folders have been set up correctly you should be presented with a list of channels dates and cut start times of audio archived from a Net Log The left hand column is used to display and change channels The centre column is used to display and change dates from which to load audio files To load the archived audio into MiniPlayer select a cut start ...

Page 66: ...me on the right of the screen represents the current end of the recording Should the recording be ongoing during playback this end time will change to represent the latest audio available The time displayed in the centre of the screen is the recorded time of the current playback position Individual non archived audio files can also be played using MiniPlayer Select Open Other from the menu and cho...

Page 67: ...D Scribe User Handbook 59 NOT ES NOTES ...

Page 68: ...w w w sonifex co uk t 44 0 1933 650 700 f 44 0 1933 650 726 sales sonifex co uk ...

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