Operating your Mailbox with OpenScape Xpressions PhoneMail
A31003-S2360-U106-2-7619, 2009-03-25
54
OpenScape Xpressions V6 PhoneMail, User Guide
Bedienung.fm
Using your own Mailbox (Direct Access)
•
Specifying a mailbox referral extension (privilege)
You find the operating instructions in
Section 2.2.6.7, “Specifying a Mailbox Referral Extension (Privilege)”, on
page 64
.
For the case of your absence you can define an
Xpressions
subscriber here who will receive all messages
that had been originally addressed to you.
•
Specifying the call diversion for your phone (privilege)
You find the operating instructions in
Section 2.2.6.8, “Specifying the direct Call Rerouting for your Telephone
(Privilege)”, on page 64
.
You can use any telephone to control the forwarding of calls to your extension, provided the system
administrator has enabled this feature. You can also configure call forwarding to your mailbox in a number of
simple steps.
•
Recording and activating temporary greetings
The find the operating instructions in
Section 2.2.6.9, “Recording and activating temporary Greetings”, on
page 65
Temporary greetings serve to fast and easily record greetings that are only valid for a limited period.
Two types of temporary greetings are available:
Today greeting
The validity of this greeting automatically expires at 00:00 o'clock of the same day. Subsequently, the greetings
will be played again as previously configured. Activating this type of greeting disables all other greeting types.
Out of office greeting:
This greeting type allows the user to freely configure the period of validity. It ends at 00:00 o'clock of the date
the user has specified.
•
Toggling simple/extended Mode
Greetings can be configured in two operation modes:
–
Simple Mode
In simple mode you can record and activate exactly one greeting for each greeting type. See
Section
2.2.6.2, “Personal greetings in simple mode”, on page 56
.
–
Extended Mode
Here you can record up to nine greetings. From these nine greetings you then assign the desired greetings
to the single greeting types. See
Section 2.2.6.2, “Personal greetings in extended mode”, on page 59
.
Depending on the setup scenario the user should note the following:
–
In case of a reinstallation the simple mode is configured by default. When you start using
OpenScape
Xpressions PhoneMail
, you need to record the greetings first. Therefore you should at this stage decide
which mode you want to use. In this way you can save recording greetings for the mode you do not need.
If you want to use both operation modes in parallel, you need to record the greetings for both modes.
–
In case of an update installation you only need to rerecord all greetings for the simple mode after switching
to this mode, since in the foregoing system only the extended mode existed. The extended mode greetings
of the foregoing system are retained.
