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ELECTRONIC ORGANIZER

OPERATION MANUAL

Getting Started .......................................

General Operation.. ...............................

Time Management.. ...............................

Creating Your Own Database.. ..............

Memo .....................................................

Desk Accessories.. .................................

Expense.. ...............................................

Features Utilities for Added Power.....6 9

Using the Optional Peripherals.. .............

Personalizing Your Organizer.. ..............

Appendices.. ..........................................

Separate the Quick Reference Guide from this manual and keep for reference.

Summary of Contents for ZQ-630

Page 1: ...Time Management 31 Creating Your Own Database 41 Memo 47 Desk Accessories 51 Expense 63 Features Utilities for Added Power 6 9 Using the Optional Peripherals 73 Personalizing Your Organizer 81 Appendices 89 I Separate the Quick Reference Guide from this manual and keep for reference I ...

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Page 3: ... Unless otherwise specified the text and material in this manual apply to both models One of the models described in this manual may not be available in some countries Some of the accessories described in the manual may be unavailable in some countries NOTICE SHARP strongly recommends that you keep separate permanent written records of all important data Data may be lost or altered in virtually an...

Page 4: ...gement 31 40 The Calendar Application The Schedule Application The To Do Application The ANN Anniversary Application Chapter 4 Creating Your Own Database 41 46 The Tel Application User File Application Customizing the User File Application Chapter 5 Memo 47 50 The Memo Application Chapter 6 Desk Accessories 51 62 The Calc Calculator Application The Clock Application Chapter 7 Expense 63 66 The Exp...

Page 5: ...he Owner s Information Locking the Organizer Changing the Calendar Display Format Selecting the large font view Appendices 89 93 A Resetting the Organizer All reset operation B Battery Replacement General guidelines Replacing the operating batteries C Specifications Index 94 98 ...

Page 6: ...ny sharp pointed object or even your fingernails to press them Sharp or hard object can scratch and damage the Organizer Make sure it is adequately protected when carried with other objects Do not carry it loose in a bag or briefcase find a pocket or secure compartment within your bag Clean the Organizer only with a soft dry cloth Do not use solvents Do not carry the Organizer around in your back ...

Page 7: ... know to set up and begin working with your Organizer from installing the batteries to initialization The chapter also includes a labeled illustration of the parts of the Organizer and basic explanation of its key features from the keyboard to the display and its symbols ...

Page 8: ...alculator and entering numbers in other applications Application keys Starts appropriate applications Infrared Transfer IRDA For data transfer between two ZQ 650 Organizers via the infrared port only ZQ 650 has the function of infrared transfer Keyboard For entry of characters and commands 4 pin cable jack Connects 4 pin Communication Cable for other interfaces etc ...

Page 9: ...r ZQ 650 Organizers Operating battery compartment Holds operating battery Getting the Organizer Up and Running Installing the batteries 1 Set the battery replacement switch on the bottom of the Organizer to REPLACE BATTERIES the red dot becomes visible 2 Slide off the operating batteries cover 3 Insert two batteries on top of the ribbon tab making sure they are positioned correctly according to pl...

Page 10: ...s w i l l delete a l l d a t a 3 Press v to select the Name Field Setting Please determinr t h e otxkr that YOU want to view t hc First and Lost Namrs Plrase elect either ortinn 11 nr 2 1 J 4 Press 1 or 2 to select the desired name order Press ENTER when you have finished 5 Or you can press N to initialize the Organizer rather than to select the Name Field Setting The LCD Contrast screen then appe...

Page 11: ...rences Welcome messaaes and instructions After completing the LCD Contrast setting above the Organizer displays the following welcome message briefly outlining its functions Press ENTER to proceed with the User Setup The User Setup introduction appears to explain the operations you are about to carry out Press ENTER to proceed with setting the Owner Information or CANCEL to exit the SETUP procedur...

Page 12: ...is first initialized the Local city is automatically set to New York and the World city is London Before setting the Clocks correct time you should first select the Local City for which you want to set the time After entering the Owner Information above the following list of cities appears If the desired city does not appear press PR EVj or NEXTI to display more cities You can jump to a particular...

Page 13: ...egin to use your Organizer To set one of the Advanced Setup select the appropriate option Setting the World City As well as setting the Local City previously you can also select I the world city used to display the time in another city of your choice alongside the Local time When the Organizer is initialized the World city is set to London To select the World city 1 Select CHANGE WORLD CITY from t...

Page 14: ...member your password or keep it in a safe place 4 Press ENTER The Advanced Setup screen reappears To start working with the Organizer After initialization and the User Setup has been set the Organizer is ready to be used for normal work such as the entry of information 1 Select STARTORGANIZING The Calendar application opens in the 3 Month view 2 Select any application you wish to use by pressing t...

Page 15: ...he TOOLS menu to change the setting 1 Press MENU three times to open the TOOLS menu 2 Select KEY SOUND ON J indicates that the option is currently set I The key beep is now turned off and the musical symbol 2 disappears from the bottom line of the display Backlight The Organizer provides a built in Backlight which allows you to view the display and use the Organizer even in low light conditions eg...

Page 16: ...wo universal menus PREFERENCES and TOOLS are available from all applications In addition all applications have a menu for functions and commands that are specific to each application Press MENU once displays the application menu which contains the operations and commands specific to the particular application Pressing MENU successively displays the PREFERENCES TOOLS and PERIPHERALS menus tI PREFER...

Page 17: ...l symbols and characters such as 2 and can also be entered by using SMBL For a full explanation see P 71 Display symbols The following symbols appear at the bottom of the screen to I indicate various operating conditions c 4 b 2nd The 2nd key has been pressed The operating batteries are weak and need to be replaced see p 90 CAPS 2nd Q has been pressed In caps lock mode all typed letters will be in...

Page 18: ...nu option describing the kind of Help you want Pressing CANCEL takes you back to the display you were in previously After selecting a number the first page of help for corresponding topic is displayed If you make a selection from the above menu the display that appears will resemble the following example REHTING A NEW ENTRY FROM SCHEDULE I 1 IJ5 e NE IT 1 ot PREVI t o i i r o1 1 thr ous cc hrdule ...

Page 19: ...ion simply press the corresponding key located on the top of the keyboard Each time you press CALENDAR SCHEDULE IJO DO ANN CLOCK FEL USER FILE MEMO EXPENSE DAILV or CALClCONv q the selected application will appear Any application already being displayed will be hidden whenever a new application is selected You can always return to another application at the exact point where you left off simply by...

Page 20: ... in Index Mode causes the entry to be displayed in Edit mode The entry s details can then be altered as desired During Edit mode the word EDIT appears at the top of the screen Edit mode is also used when an entry is being created by pressing NEW The Calc except Conversion function and Clock applications do not have Index View or Edit modes Index mode shows you a one line view of each entry within ...

Page 21: ...l II Edits the currently displayed entry Deletes the currently selected entry Displays any previous subsequent entries not shown Displays any information not shown within an entry When user cancels to edit the data in edit mode Do you really want to throw away all of these changes Yes No will be shown for confirmation ENTER 111 Stores an entry in the Organizer s memory or initiates an operation Ac...

Page 22: ...t 6 Press v or NEXT to move to the COMPANY field 7 Type in SHARP CORPORATION 8 Press v or NEXT to move to the TITLE field 9 Type in SUPERVISOR 10 Press v or NEXT to move to the OFFICE field 11 Type in 201 529 8200 12 Press v or NEXT to move to the FAX field 13 Type in 201 529 9695 14 Press A or PREV to move to the CATEGORY field Press I to open the pop up menu Press l 8 to select the appropriate o...

Page 23: ...ields Most applications divide the display into field boxes The number of fields in each application varies as do the types of fields The different types of field include text fields a date field time fields and pop up fields There are also a few special types of text fields In the User Files application you can define the number and names of fields according to your preferences see p 43 You can t...

Page 24: ...s as _ Typing in text Typing in text is simple and straightforward The Organizer s keyboard layout is just like the keyboard on a typewriter or computer Letters lower case and upper case Any of the standard letters A to 2 can be entered by pressing the corresponding key All letters will normally appear in lower case Hold down either of the Q keys while pressing letter key s to enter upper case let...

Page 25: ...I Moves the cursor to the last line of a field Inserting and overwriting text To insert text into some existing text move the cursor past the character after which you wish to insert text and begin typing Insertion mode is the Organizer s default setting indicated by the triangle cursor To switch to the overwriting mode press INS Any text you enter will replace the existing text The cursor appears...

Page 26: ...es in Your Organizer There are a number of ways that you can locate entries and information in your Organizer One is to scroll between entries using the NEXT and PREV keys Others are as follows Using index mode Index mode gives you a listing of all the entries in a particular application Index mode gives you a listing of all the entries in a particular application It is useful for providing a summ...

Page 27: ...ganizer but you don t remember where you can use the Search command to find it 1 Press the desired application key 2 Press SEARCH IND ALL ENTRIES CUNTAINING lSlJt9fIE 2ndl 1 SECRET OW 3 Enter the name you are looking for For example type SUMMER To search only secret entries see p 84 press 2nd 1 to check the SECRET ONLY item The Organizer will now display the first entry that contains the keyword t...

Page 28: ...he preset view 2 Select a day using the cursor keys then press ENTER to see the Monthly Graph 3 Press ENTER again to see the Weekly Calendar m 10 1998 SCHEDULE I 4 Press ENTER again to see the Yearly Graph For more information about using the Calendar application see p 31 You can open the Calendar menu by pressing MENU to select the desired Calendar view 26 ...

Page 29: ...cancel the deletion Deleting entries using the application menu all TELfiles 5 Select SELECTED ENTRY then press ENTER A warning message appears asking if you are sure you want to delete the entry 6 Press VI or N to cancel the deletion You can also make deletions using the application menu The DATA DELETION submenu allows you to do this flexibly and easily 1 Open the desired application 2 Select th...

Page 30: ...id these problems you should check the remaining memory space regularly and free up space when necessary by deleting out of date entries The Check 2 Press any other application key to close the Clock Memory function allows you to easily check the amount of free application memory available in the Organizer and thus avoid the inconvenience of running out of memory and losing data For a full explana...

Page 31: ... set up and configure certain the memory becoming full features such as the display contrast An illustration and summary of the TOOLS menu including page references I where fuil explanations can be found are provided below rShows the amount of free and used memory see p 26 r Adiusts the contrast of the LCD L Sets the alarm sound on and off see p 60 Other important facilities and functions are prov...

Page 32: ...ointments The application performs as a highly sophisticated calendar that can display details of any month from January 1901 to December 2099 The Calendar also provides you with a convenient way of accessing viewing and making new entries in the Ann and Schedule applications The Calendar provides you several Calendar views Yearly Graph 3 Month View Monthly Graph Weekly Calendar You can also jump ...

Page 33: ... the cursor to a specific date to select it for display in another Calendar view However another convenient way of selecting a date that is not on the display is using GO TO A SPECIFIC DATE in the Calendar application menu 1 Press MENU in any Calendar view and select GO TO A SPECIFIC DATE A date entry window appears GO TO A SPECIFIC DATE t l D Y 15 1998 CANCELl ENTERl 2 Enter the date you want to ...

Page 34: ...entries The Schedule Application The Schedule application allows you to enter appointments times and dates for meetings parties and events and also to set an alarm to sound prior to or at the time of a scheduled entry This makes it easy to organize your entire day and manage your appointments Schedule entries are indicated on the Calendar s Yearly Graph view 3 Monthly view Monthly graph view Weekl...

Page 35: ...e Daily Repeats on the following one or more days for events that span consecutive days Work day The same as Daily repeat but excludes weekends Weekly Repeats the same day each week for regular weekly events Bi weekly Repeats every other week Monthly by day Repeats the same day of each month for example the first Tuesday for regular monthly events on a specific day Monthly by date Repeats the same...

Page 36: ...different schedule entries and repeating each one Setting a Schedule alarm A Schedule alarm can be set to remind you of scheduled events such as appointments and meetings You can set an alarm for any entry that has a starting time set Alarms that have been set will sound even if the unit is turned off I Enter the following information with an alarm set for one hour in advance Date July 16 1998 Tim...

Page 37: ...ly Clearing a set alarm To clear an alarm that has been set for a Schedule entry display the entry in Edit mode then press 2nd ALARM Split Screen Mode The Split Screen function is available in the Schedule and To Do applications Once this function is selected a calendar will be shown on the left of the screen to enable user to choose a schedule date or a due date easily 36 Selecting the Split Scre...

Page 38: ...icator and category The category field which you can define yourself and assign as you like can be used to manage tasks according to project the personnel involved in them or any other groupings you wish to define Assigning priority to entries In the PRIORITY field you can enter a number 1 5 which then indicates the importance of a task or project Enter the following information Description Make c...

Page 39: ...due entry ie an entry for which the due date has passed Checking off completed entries Once you have reached a target you set for yourself it is a good idea to check off the entry as completed so that you can concentrate on things still to be done This operation can be done in the To Do application which lets you check off a task that you have completed before its due date Check off entries in the...

Page 40: ...creen Mode see p 36 Selects the specific entries for deletion see p 27 Split Screen Mode The Split Screen function is available in the Schedule and To Do applications Once this function is selected a calendar will be shown on the left of the screen to enable user to choose a schedule date or a due date easily For the details of Split Screen function see p 36 Updating the Category list You may wish...

Page 41: ...o keep track of annual events such as wedding anniversaries and birthdays of friends relatives and business associates Once entered the dates of annual events are displayed on the Calendar giving you plenty of warning to prepare for them well in advance every year The Ann application menu ...

Page 42: ...sting of your important business contacts The Tel Application The Tel application stores the names telephone numbers and addresses of business clients companies personal friends and so on Updating the Category list You may wish to edit the names of existing categories 1 From theTELapplication s Indexview press MENU 1 2 Select CATEGORIES The CATEGORY window appears 3 Make the desired change to the ...

Page 43: ...application allows you to manage different information Each entry comprising 16 text fields Note that you can rename the file name and the field names according to your preferences See p 43 for more information on customizing this application for deletion see p 27 42 ...

Page 44: ...GORIES The CATEGORY window appears 3 Make the desired change to the category list 4 Press ENTER to store the edited entry The USER FILE Index view appears When you edit a category name any USER FILE entries that refer to that category are automatically updated to reflect the change Changing file name 1 Press USER FILE to start the application 2 Press MENU select FILE NAME The FILE NAME window appe...

Page 45: ...the sorting key For example in the User File application you might decide you want your Restaurant list initially configured as USER FILE to bedisplayed by NAME CUISINEand NUMBER respectively in the Index mode Also you might want your Restaurant list to be sorted alphabetically first by NAME as opposed to the default which is by CUISINE only so that for restaurants the names are displayed in the o...

Page 46: ...lication menu lLlSER F I L E HENCI Ii CATEGORIES 0 F I L E NAME 0 FIELD NWIE I INDEX iTEMS 0 DCtTli IIELETION Opens the CATEGORY window so you can edit category names Edits the File name see p 43 Edits the field names see p 43 Modifies the Index display and the Index sort order see p 44 Selects the specific entries for deletion see p 27 q 1 45 ...

Page 47: ...cessing utility This application provides powerful word processing capability in a hand held device Before reading this chapter be sure you have read Editing Techniques in Chapter 2 More advanced editing features are used in this chapter Be sure you have a good understanding of the Organizer s basic editing procedures before beginning to use the Memo application Creating documents 1 Press MEMO to ...

Page 48: ...n appears 5 Type in the titleLetter to Frank 6 Press ENTER The entry is then stored and displayed in View mode Finding entries Memo entries are sorted for display according to their title alphabetically Therefore you can find out the desired entry as easy as possible Turning word wrap on and off Word wrap automatically moves text which will not fit onto the end of a line to a new line preventing w...

Page 49: ... To turn word wrap back on for any entry repeat the procedure The next to WORD WRAP ON will no longer appear The Memo application menu deletion see p 27 49 ...

Page 50: ...rcentage calculations The Calc application also provides support for cost selling price markup and margin calculations In addition it has a powerful currency units conversion function There are four different display options in the Calc application and the application always opens with the most recently used display To move between the different calculator modes either press CALClCONV repeatedly u...

Page 51: ...When any of the following situations occur the error indicator E is displayed and calculations are suspended Press C CE to clear the error The integer part of the calculation result is exceeds 12 digits a rough calculation is obtained Example 4567890123 x 456 2 08295789608 is displayed with E which indicates thatthe rough result is 2 08295789608 x 10 ie 2 082 957 896 080 The integer part of the ca...

Page 52: ... fields s whose values you want to change and enter the new values Press CCE to clear the contents of a field before entering a new value 2 Move to the field whose new value you want to calculate and press to indicate the missing value 3 Press SOLVE The new value is calculated and appears in the field Setting the number of decimal places When using the Cost Selling price Markup and Cost Selling pr...

Page 53: ...onversion screens in which you can set and edit the exchange rates yourself The other two index groups have preset conversion factors so conversion can be performed right away Changing the currency rate 1 Press CALC CONV twice until the Conversion index display appears Select the desired item and press ENTER to confirm CIJRRENCY U Bbf 6 2 5 For example you want to set one Canadian dollar equal to ...

Page 54: ...r currency exchange rate start again from step 2 above you can use each currency conversion at any time once it has been set Performing a conversion For example you want to find out how many liters there are in 10 gallons 1 Press CALClCONV twice until the Conversion index display appears Press A to move to the currency name field and then change what you want 2 Press PREVI or NEXTj to movethrough ...

Page 55: ...ss AdB key to change from gal I to gal I The method of converting currencies units of length area mass temperature energy is the same as above The following table shows the conversion factors that are preset in your Organizer The Calc application menu Selects the basic cost sell margin cost sell markup or L conversion calculator mode Sets the number of decimal places see p 53 56 ...

Page 56: ...en you first use your Organizer the default Local city is set as New York To change this setting 1 Press MENU to open the Clock menu 2 Select CHANGE LOCAL CITY A list of cities appears The currently selected city is at the top of the list The cities are listed in alphabetical order by country and then by city name Type the first letter of the name of the country in which the target city is located...

Page 57: ...hour format 4 Move to the LOCAL DATE field Enter the current month and day in two digits and the year in four digits You can also select the date by pressing y to display the pop up calendar Use PREV and NEXT to display the desired month then A v I b to movetothe current day You can set any date from January lst 1901 to December 31st 2099 5 Move to the LOCAL TIME field enter the current time and p...

Page 58: ... selected World city appears at the top of the list A list of cities appears Just as for the LOCAL Clpl list all cities in this list are in alphabetical order according to country name Use PREV and NEXT to display the city you want 4 Select the desired city 5 If Daylight Saving Time DST is observed by the selected city press d to indicate this A symbol appears beside the city indicating that DST h...

Page 59: ...Organizer s DST feature itself which then applies to all cities within the Organizer When these cities switch back to DST you can simply re enable the feature without having to change any city s entry 1 Press MENU to open the Clock menu 2 Select ENABLE DST 3 The current DST setting enabled or disabled is indicated by a tick Select ENABLE DST to change the setting When DST is disabled the DST symbo...

Page 60: ...procedure to turn them on again by re selecting ALARM SOUND ON However each alarm will still be displayed when it reaches its set time even when the unit is turned off This means the alarm sounds are disabled but not the alarms themselves The Clock application menu 61 ...

Page 61: ...expenses In addition the EXPENSE REPORT option allow you to see the total expenses for a single day or for a certain period Entering expense record 1 Press EXPENSE to open the application The Expense application opens in Index mode 2 Press NEW A blank form opens in Edit mode 3 Enter the date in the order of month day year Type in the date 08101998 or press y use PREV and NEXTJ to display August 19...

Page 62: ... description of the expense For example Type in Car rental at ABC RENTAL SERVICE 8 Move to the Status field Press YJ to select the desired status mode Press l 4 toselect Select TO BE SUBMITTED 9 Press A or PREV to move to the Category field Press VJ to select the desired category Press l 8 to choose item Select BUSINESS 10 Press ENTER to store the entry The message Stored appears briefly The entry...

Page 63: ... Press 2nd EXPENSE to jump to Expense Report function directly Summarizing expense records for a specific date To summarize all records in the Business category for AMEX on Aug 151998 for example 1 Press EXPENSE to open the application 2 Press MENU to open the Expense menu 3 Select EXPENSE REPORT ME RY i ALL I MID Y M D AYMENT TI PE A L L TATUS i ALL I TOTAL 4 Press IJ to select BUSINESS 5 Press v...

Page 64: ...ove to the Status field and select TO BE SUBMITTED 8 Press ENTER when you have finished The total expense 66 amount for the specified period is calculated and displayed Entering and changing category and payment type settings In the CATEGORIES and PAYMENTTYPE reference lists there are 12 types of categories and 8 types of payments You can change the order of these existing categories and payment t...

Page 65: ...Expense application menu L L Selects the Expense Report function Selects the specific entries for deletion see p 27 67 ...

Page 66: ...cut copy or paste blocks of text using the keyboard The first step in cutting copying and pasting is to select the block of text you want to work with Text that has been cut or copied is stored on the units internal clipboard Only one block of text can be stored in the clipboard at a time and it will remain there until a new block of text is cut or copied There is no limit to the number of times y...

Page 67: ...aced with the pasted text Thus you can easily replace one block of text with another by highlighting it before pasting Copying or Moving Entries The CUT COPY PASTE operations provide a quick convenient way for you to copy or move an entire entry to another location Entries have to be in the same file and same application 1 Select an entry that you want to copy or move in Index mode 2 Press 2nd CUT...

Page 68: ...get the selected symbol The symbol window closes and the selected character is entered at the current cursor position 5 If the symbol you just selected is an accent mark 11 A 1 or Type the letter for which you want that accent mark to be used When you next open the Symbol menu the character you selected will be selected again as the default The Organizer automatically displays the ten characters m...

Page 69: ... it possible to accomplish a broad range of tasks It has the flexibility to connect to other Organizers and transfer data to desktop computers using data transfer facilities which are accessed through the PERIPHERALS menu This chapter provides descriptions and examples to get you up and running quickly with these powerful features L Organizers see p 77 Configures data transfer to from other Organi...

Page 70: ...ending upon the SHARP or third party software you are using some features and capabilities may vary 74 The Auto power off function see p 12 is disabled in all transfer modes When transferring data from other models only entries in a mode application supported on the ZQ 6301 6401 650 Organizer can be sent Transferring between two Xl 650 Organizers Data can be transferred directly between two ZQ 650...

Page 71: ...sfer to fail Although infrared transfer requires no special hardware it is easily affected by ambientconditions and other factors such as external light weak batteries large transfer distance transfer angle etc As a result while infrared transfer is very convenient there is a strong likelihood of data transfer failure incomplete data transfer missing data or other errors occurring It is therefore ...

Page 72: ...TRANSFER To set up the Organizers for data transfer via option port 1 Turn off both Organizers 2 Open the cover of the 4 pin cable jack on each Organizer 3 Plug each end of the cable into the jack on each Organizer A submenu opens 1lUNIT TO MIT TRANSFER 7 4 Select GET DATA APPEND 5 On the sending Organizer press MENU four times to open the PERIPHERALS menu Select UNIT TO UNIT TRANSFER A submenu op...

Page 73: ...hich applications were selected on the sending unit 3 On ZQ 63Ol6401650 Organizers Press MENU four times to open the PERIPHERALS menu You can receive information from other SHARP Organizers However ZQ 630 640 650 Organizers cannot handle graphic data from other Organizer models This type of transfer requires the optional cable Initial set up 1 Turn off both Organizers 2 Open the cover of the 4 pin...

Page 74: ...ving unit After transferring a Memo record to ZQ 630 ZQ 640 ZQ 650 from other SHARP Organizer the record received date will be displayed in the date field There are some other restrictions See p 79 78 Exchanging Information with a Personal Computer Using SHARP s optional Organizer Link software and cable package or certain third party software packages you can exchange data with a personal compute...

Page 75: ... from the batteries than usual and the auto power off function does not work To conserve battery power always press ON to leave the PC Link mode as soon as you have finished transferring data Points to remember when using peripherals When using Organizer Link software designed for an Organizer other than ZQ 630 640 650 Organizer Data in applications that are not compatible with the Organizer Link ...

Page 76: ...s a level of security for its entries and operations It is to define particular entries within various applications as secret and then enable the LOCKORGANIZER option within the PREFERENCES menu The Organizer can display three built in graphic backgrounds You may choose one of the three built in backgrounds to be displayed at startup when the Organizer is turned on Selectincl the start w disrAav 1...

Page 77: ...you to keep selected information in your Organizer secure by locking it with a password that you specify Entries that you have marked as secret cannot be accessed until the Organizer is unlocked using the Password Individual entries can be marked as secret so that only someone who knows the password can access them by unlocking the Organizer Marking entries as secret has no effect until the Organi...

Page 78: ...ssword If you have any doubt about whether or not you will always be able to recall this password write it down and keep it in a safe place 6 Press ENTER Q appears on the display indicating that any information you mark as secret will now be hidden Markinghnmarking entries as Secret You can mark or unmark any entry as secret in Edit mode 1 Open the application containing the entry you want to mark...

Page 79: ...king Once a password has been registered even if you unlock the Organizer using the procedure above the Organizer will automatically lock itself each time you turn it on This automatic relock feature protects your secret data in case you forget to relock the unit The feature remains in effect as long as a password is registered To disable this feature the password must be deleted once the Organize...

Page 80: ...d use the procedure for Registering a password on p 82 If you forget your password If you have forgotten your password the only way you will be able to delete it and continue to use the Secret function is to delete all entries marked as secret 1 Press MENU twice to open the PREFERENCES menu 2 Select SECRET The SECRET submenu appears 3 Select DELETE ALL SECRET DATA A warning message appears asking ...

Page 81: ... is then displayed accordingly Setting up the date format Almost all Organizer applications require a date to be entered at some point The default format for date entry is MM DD YYYY where MM is the two digit month DD is the two digit day of the month and YYYY is the four digit year The date will be displayed as MMM DD YYYY where MMM is the three character abbreviation for the month name However y...

Page 82: ...ation easier to read if it is changed into a large font view In general all of the Organizer s applications except Clock Calc Calendar Expense Report applications share this feature If you want to change the screen to be a larger font view just press A key on the keyboard If you want to resume it press A again ...

Page 83: ...s will have no effect If this occurs you will have to press the RESET switch at the bottom of the unit using a pen or similar object to be able to continue to use the unit A condition that makes the unit inoperative may erase some or all of the data stored in memory Do not use anything breakable anything with a sharp tip or anything that might break to press the RESET switch 1 While pressing and h...

Page 84: ...in the unit may cause battery leakage and damage from corrosion Do not dispose of batteries by fire as they may explode Replacing the operating batteries The Organizer detects two low battery levels which are warning and fatal When the batteries is in warning level the m symbol appears at the bottom of the display In fatal level the organizer will turn off automatically without indication If thems...

Page 85: ...to NORMAL OPERATION If nothing happens when you press ON Setting the battery replacement switch to REPLACE BATTERIES shuts off power to the unit Check that the battery replacement switch is set to NORMAL OPERATION Repeat the above battery replacement procedure step by step After following the above battery replacement procedure the LCD contrast setting which is set by user will be back to its defa...

Page 86: ... ZQ 650 These capacities assume the following average entry sizes and only apply when all the available memory is committed Maximum data size per entry User interfaces Other features Calculator digits 12 Functions Addition subtraction multiplication division constant square root percent memory calculation cost sell margin calculation cost sell markup calculation conversion calculation Clock Crysta...

Page 87: ...f 1 hour continuous use per day Using the Backlight for 2 minutes per hourly use at an ambient temperature of 23 C 73 F Approx 55 hours 1 8 months of 1 hour continuous use per day Using the Backlight for 2 minutes per hourly use and searching for 5 minutes per hourly use at an ambient temperature of 23 C 73 F Backlight life Backlight life may vary depending on usage If the Backlight is on for 10 m...

Page 88: ... application 51 Date calculations 33 Calculations Examples 54 Performing 51 Date calculation 33 Conversion 54 Cost price margin calculations 52 Cost price markup calculations 52 Calendar application Setting up the initial display 86 Calendar view Daily 31 Montly 3 1 Selecting 32 3 month 3 1 Weekly 31 Caring for the Organizer 4 Categories To Do application Category list 39 Changing see also customi...

Page 89: ... 60 Enabling disabling 60 Decimal point setting 53 Deleting All Secret entries 85 Single entries 27 Text 23 Using the application menu 27 Display Setting LCD contrast 13 Symbols 15 Display modes Edit mode 19 Index mode 18 View mode 19 E Edit mode 19 Editing Techniques 21 Editing Categories 39 Entries 21 Error indicator 52 F Fields 21 Finding entries 24 48 see also Search By date 26 Using keywords ...

Page 90: ...plication 33 36 39 40 42 45 49 56 61 67 Peripherals 73 Tools 29 Monthly view 31 Moving Blocks of text 69 Entries 70 96 N New entries Making 20 37 47 63 0 Organizer Link 78 Overwriting text 23 Owner information 9 82 P Part names and functions 6 Password Deleting changing 84 Forgotten 85 Registering 82 Paste 24 70 PC Link 78 Peripherals menu 73 Pop up list menu 14 Power Auto power off 12 Turning on ...

Page 91: ...tart up display 11 81 World city 59 Setting up Calendar s initial display 86 For data transfer 74 77 Split screen mode 36 Start up display 11 81 Setting 81 Symbols On the display 15 Entering 71 T Tel application 41 To Do application 37 Tools menu 29 Transferring data 74 Between two ZQ 650 Organizers 74 With an Organizer other than ZQ 650 77 Points to remember when 79 Single entries 75 Via infrared...

Page 92: ...W Weekly format 8 6 Weekly view 31 Wireless interface 74 Word wrap 48 World city 59 98 ...

Page 93: ...SHARR Electronic Organizer Quick Reference Guide ...

Page 94: ...re press MENU select File Name Field Name Index Items to change the file name the field names and even the index This configuration process applies to the User File application Search Function This function allows you to locate any previously stored entry by using partial or specific data as a search key 1 Press SEARCH 2 Type in any word stored in the entries you want to find To search only secret...

Page 95: ...d CUT to paste it elsewhere If you make a mistake and want to restore the original entry simply press CANCEL Anniversary Application Makes it easy for you to keep track of annual events such as wedding anniversaries and birthdays of friends relatives and business associates Press ANN then NEW and Anniversary by Date appears Enter the month and day then the description and press ENTER to store Or p...

Page 96: ... which you wish to change the currency rate 3 Press ENTER 4 Enter the amounts you want to convert then press A B Password Secret Function This function allows you to keep selected information in your organizer secure by locking it with a password that you specify Entries that you have marked as secret cannot be accessed until the organizer is unlocked using the password Turning on the Lock 1 2 3 4...

Page 97: ...for your appointment then press VI Type in a description for the appointment Press ENTER to store the entry To Do Application Used for organizing and tracking tasks and objectives assign them priorities and assign a category to each entry making it possible to access them selectively in avariety of ways Press TO DO and then press NEW Enter a description of thetask to be done then press m Enter DUE...

Page 98: ... entry to which you want to add the copied or cut text and press 2nd PASTE Clock Makes it possible not only to know the correct time and date in your area but also to know the time in other cities or any region around the world Setting the time and date 1 2 3 4 5 6 Press MENU to open the Clock menu Select ADJUST TIME DATE and press ENTER Select the TIME SYSTEM field Press Q or b to indicate whethe...

Page 99: ...5 6 7 8 9 10 Press EXPENSE Press NEW Enter the date in the order of month day year Press r to move to the Amount field Enter the expense amount using up to ten digits including up to two decimal places Move to the Payment type field Press a to select the desired payment type Press l 8 to select the desired item Move to the Memo field and use the keyboard to input the description of the expense Mov...

Page 100: ...s soon as possible 1 2 3 4 5 6 7 Turn off the Organizer Set the battery replacement switch on the bottom of the Organizer to REPLACE BATTERIES A red dot will appear Slide off the operating batteries cover Remove the old batteries by pulling the ribbon tab Insert the two new batteries on top of the ribbon tab taking care to position them correctly according to the plus and minus terminals as shown ...

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Sharp ZQ-630, Operation Manual

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