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7-2

OVERVIEW

Document filing function

The document filing function allows you to save a document image in the machine's hard disk as a data file. The
image can be called up and printed or transmitted as needed.
The scanned document image is saved when printing or transmitting a document in copy mode, printer mode, or
image send mode ("QUICK FILE" or "FILE"). A document can also be scanned and saved without being printed,
copied, or transmitted ("scan save").
To allow you to search for the file and call it up, names (user name, file name, etc.) can be assigned to the file (except
when using Quick File).

■

Data flow

File 1

File 2

QUICK FILE FOLDER

File 1

File 2

MAIN FOLDER

CUSTOM FOLDER

A password 
can be set

A password 
can be set

A password 
can be set

Folder 1

Folder 2

Folder 3

File 1

File 2

Machine hard disk

Machine hard disk

Print

Save to machine's 
hard disk

HDD

and

Send

(facsimile or image send 
function must be required)

Printing in copy mode (Quick 
File saving, page 7-6)

Printing from a computer (printer 
data, page 7-9)

Transmission in fax/image send 
mode (filing, page 7-7)

Scanning a document only 
(scan save, page 7-10)

Data is saved by job

A user name and file name is 
specified for each saved job

A user name and file name can 
be specified for each file and 
the file saved to a folder with 
any desired name assigned.

Call up a saved 
file to reuse it.

●

A stored file can be moved to a different folder under certain conditions (page 7-22).

Summary of Contents for MX-M550N

Page 1: ...peration MODEL MX M550U MX M620U MX M700U MX M550N MX M620N MX M700N DIGITAL MULTIFUNCTIONAL SYSTEM Be sure to become thoroughly familiar with this manual to gain the maximum benefit from the product Before installing this product be sure to read the installatio n requirement s and cautions sections Be sure to keep all operation manuals handy for reference including this manual the Operation manua...

Page 2: ...tch positions are marked I and on the copier instead of ON and OFF The symbol denotes the copier is not completely de energized but in a stand by condition at this POWER switch position If your copier is so marked please read I for ON and for OFF Caution For a complete electrical disconnection pull out the main plug The socket outlet shall be installed near the equipment and shall be easily access...

Page 3: ... United States Patent and Trademark Office and may be registered in certain jurisdictions Clarendon Eurostile Helvetica Optima Palatino Stempel Garamond Times and Univers are trademarks of Heidelberger Druckmaschinen AG which may be registered in certain jurisdictions exclusively licensed through Linotype Library GmbH a wholly owned subsidiary of Heidelberger Druckmaschinen AG Apple Chancery Chica...

Page 4: ......

Page 5: ...Part 1 General Information ...

Page 6: ......

Page 7: ...that allows the machine to be used as a printer Operation manual for printer 1 This manual explains the procedures for using the machine as a printer Operation manual for image send 1 This manual explains the procedures for using the image send feature of the machine including the network scanner and Internet fax functions To use the network scanner function the network function of the machine mus...

Page 8: ...mp humid or very dusty exposed to direct sunlight poorly ventilated subject to extreme temperature or humidity changes e g near an air conditioner or heater 4 Be sure to allow the required space around the machine for servicing and proper ventilation A small amount of ozone is produced within the printer during operation The emission level is insufficient to cause any health hazard NOTE The presen...

Page 9: ... s licences Caution This connector A is only intended for service purposes Any connection to this terminal may cause malfunctions of the machine Instruction for service technician The cable length for the service terminal has to be less than 3m 118 The machine includes the document filing function which stores document image data on the machine s hard disk Stored documents can be called up and pri...

Page 10: ...BLE LASER RADIATION WHEN OPEN INTERLOCKS DEFEATED AVOID EXPOSURE TO BEAM VORSICHT UNSICHTBARE LASERSTRAHLUNG WENN ABDECKUNG GEÖFFNET UND SICHERHEITSVERRIEGELUNG ÜBERBRÜCKT NICHT DEM STRAHL AUSSETZEN ADVARSEL USYNLIG LASERSTRÅLNING VED ÅBNING NÅR SIKKERHEDSBRYDERE ER UDE AF FUNKTION UNDGÅ UDSAETTELSE FOR STRÅLNING VAROITUS LAITTEEN KÄYTTÄMINEN MUULLA KUIN TÄSSÄ KÄYTTÖOHJEESSA MAINITULLA TAVALLA SAA...

Page 11: ...2 26 REMOVING AN ORIGINAL MISFEED 2 31 Removing a misfed original from the automatic document feeder 2 31 TROUBLESHOOTING 2 32 CHAPTER 3 PERIPHERAL DEVICES FINISHER AND SADDLE STITCH FINISHER 3 2 Part names 3 2 Specifications 3 2 Finishing methods 3 4 Finishing modes and finisher functions 3 6 Staple cartridge replacement and staple jam removal 3 7 Removing a misfeed 3 11 Troubleshooting finisher ...

Page 12: ...R 6 MACHINE MAINTENANCE FOR COPYING USER MAINTENANCE 6 2 Cleaning the document glass and the automatic document feeder 6 2 TROUBLESHOOTING 6 3 CHAPTER 7 DOCUMENT FILING FUNCTION OVERVIEW 7 2 Document filing function 7 2 TO USE THE DOCUMENT FILING FUNCTION 7 4 A look at the operation panel 7 4 Saving files 7 4 Main screen of document filing 7 5 Document filing icons 7 5 SAVING A DOCUMENT IMAGE FILE...

Page 13: ...should be read before using the product Page INTRODUCTION 1 2 MAIN FEATURES 1 3 PART NAMES AND FUNCTIONS 1 10 Exterior 1 10 Interior 1 11 Operation panel 1 13 Touch panel 1 14 TURNING THE POWER ON AND OFF 1 17 AUDITING MODE 1 18 Using the machine when the auditing mode is enabled 1 18 ...

Page 14: ...ows use of standard sizes in both the AB and inch systems These are shown in the tables below The meaning of R in original and paper size indications Some original and paper sizes can be placed in either the portrait or landscape orientations To differentiate between landscape and portrait the landscape orientation size indication will contain an R These are indicated as A4R B5R 8 1 2 x 11 R 5 1 2...

Page 15: ...everse See page 1 6 Date print See page 1 6 Stamp See page 1 7 Page numbering See page 1 7 Text See page 1 7 Interrupting a copy run See page 1 7 Offset mode See page 1 7 When the Finisher or Saddle stitch finisher is installed Staple sort mode See page 1 7 When the Finisher or Saddle stitch finisher is installed Saddle stitch See page 1 8 When the Saddle stitch finisher is installed Hole punching...

Page 16: ...pages of a book can be successively copied onto separate sheets Pamphlet Copy See page 5 6 One sided or two sided pamphlet style copies can be made Original Enlargement Reduction Copy Original Copy Image shifted to the right Image shifted to the left Margin Margin One sided copying Original Two sided copying Original Image shifted to the right Margin Image shifted to the left Margin Or Original Co...

Page 17: ...arencies Multi Shot See page 5 24 Multiple original pages can be copied onto a single sheet of paper in a uniform layout Book Copy See page 5 26 Books and other bound originals can be copied pamphlet style 150 sheets 300 sheets 150 sheets 50 sets of copies 100 sets of copies 50 sets of copies When using the MX M550U MX M620U or MX M700U the network expansion kit is required Front cover Back cover ...

Page 18: ...ed sets of settings in a program saves you the trouble of selecting those settings each time you wish to use them Mirror Image See page 5 31 A mirror image copy can be made B W Reverse See page 5 31 White and black can be inverted on a copy to produce a negative image Date See page 5 35 The date can be added to copies Original Tab paper Copy INDEX INDEX Tab width A4 Maximum of 20mm 51 64 8 1 2 x 1...

Page 19: ...ob in progress can be interrupted for a rush job Offset mode See page 3 4 Each set of output can be offset slightly from other sets for easy separation Staple sort mode See page 3 4 Sets of copies can be automatically stapled CONFIDENTIAL Meeting AUTO AUTO AUTO A4 ORIGINAL EXPOSUR A4 INTERRUPT Offset mode Non Offset mode When the Finisher or Saddle stitch finisher is installed Original Copy When t...

Page 20: ...n be added as a cover or an insert without being printed on The inserter can be used to feed heavy sheets of paper that cannot be fed from other trays Document filing function See chap 7 A document image can be stored on the hard disk A stored file can easily be called up and printed or transmitted 6 7 Saddle stitch binding When the Saddle stitch finisher is installed Original Punch positions When...

Page 21: ...ode power is shut off to the fusing unit and the touch panel In this state more energy is saved than in the preheat mode but the time to recover to the ready condition will be longer The preset time to enter this mode can be set by a administrator settings When this product is used as a printer and either of the above modes is active the mode will be deactivated automatically by an incoming job an...

Page 22: ...ch is turned on check the main power switch to see if it is turned on Tray 5 Large capacity tray AR LC6 1 See page 2 7 Tray 5 Large capacity tray AR LC7 1 See page 2 8 Tray 1 Tray 2 The trays hold paper Approximately 800 sheets of standard A4 or 8 1 2 x 11 size paper 80 g m2 20 lbs can be loaded in tray 1 and approximately 1200 sheets of standard A4 or 8 1 2 x 11 size paper 80 g m2 20 lbs can be l...

Page 23: ...is installed Right side cover Open when a misfeed has occurred in the bypass tray or large capacity tray Upper cover of large capacity tray Open when a misfeed has occurred in the large capacity tray Left side cover release Push this knob up to open the left side cover Left cover of paper drawer Open this cover to remove paper misfed in tray 3 or tray 4 Photoconductive drum Images are formed on th...

Page 24: ...ory of the machine Network scanner expansion kit MX NSX1 This kit is required to add the network scanning feature To add the network scanner function to the MX M550U MX M620U or MX M700U the network expansion kit is required Internet fax expansion kit MX FWX1 This kit is required to use the Internet fax function To add the Internet fax function the network scanner expansion kit is required Applica...

Page 25: ... used to store edit and delete user names and folder names for the document filing function and to configure the administrator settings and printer configuration settings See page 7 24 Numeric keys Use to enter numeric values for various settings key LOGOUT key This key is used in copy mode document filing mode network scanner mode 1 fax mode 2 and Internet fax mode 3 P key This is used as a progr...

Page 26: ...ed in a setting screen at the time the screen appears the OK key can be pressed to store the selection without further operation Example 2 A function in the special functions screen is selected by touching the key so that it is highlighted To cancel the selection touch the highlighted key once again Example 3 A corresponding icon representing the feature will appear on the touch key and on the mai...

Page 27: ...e until the required paper is loaded Other jobs will not be printed if the paper runs out during printing If you need to change the paper size because the specified paper size is not available touch the current job key to select it and then touch the DETAIL key described in Mode select key This switches the job list display between JOB QUEUE and COMPLETE JOB QUEUE Shows stored jobs and the job in ...

Page 28: ...job Note that printing of received faxes and received Internet faxes cannot be cancelled or deleted PRIORITY key A stored job in the JOB QUEUE job list can be printed ahead of all other stored jobs by selecting the job and then touching this key DETAIL key This shows detailed information on the selected job Files saved using the FILE and QUICK FILE functions and finished broadcast transmission job...

Page 29: ... cannot be used Power switch Main power switch OFF position ON position CAUTION Before turning off the main power switch make sure that the communication and data lights are not blinking on the operation panel Turning off the main power switch or unplugging the power cord while the lights are blinking may damage the hard disk and cause the data being stored or received to be lost Main power switch...

Page 30: ...layed Check the number in the display and touch the OK key 2 Follow the appropriate steps to perform the copy job When copying is begun the following message will appear To perform an interrupt copy job page 5 46 touch the INTERRUPT key and then enter your account number as explained in step 1 The following message will appear 3 When the copy job is finished press the key LOGOUT key NOTES When aud...

Page 31: ...r tray 5 optional large capacity tray AR LC7 2 8 Loading paper in the bypass tray 2 10 Specifications of paper trays Types and sizes of paper that can be used in the trays 2 12 Setting the paper type and paper size 2 14 Setting the paper size when a special size is loaded 2 17 SYSTEM SETTINGS 2 18 General procedure for system settings 2 18 About the settings 2 20 REPLACING THE TONER CARTRIDGES 2 2...

Page 32: ...roximately 800 sheets of SHARP standard paper 80 g m2 20 lbs can be loaded Be sure to return the paper guide to its original position after loading the paper Load paper in tray 2 1 Approximately 1200 sheets of SHARP standard paper 80 g m2 20 lbs can be loaded 1 The paper stack must not be higher than the indicator line Tray 1 This is the left large capacity tray Tray 3 Tray 4 Tray 2 This is the ri...

Page 33: ...ur dealer or nearest authorised service representative Only a service technician can change the paper size in this case 1 Remove the paper size guide With the base of the tray pressed all the way down hold down the hook at the bottom on the paper size guide and pull the paper size guide up slightly 2 Adjust the paper size guide to the paper size to be used Paper sizes are inscribed at the slot A o...

Page 34: ...paper guide to the same size as the near paper guide 5 Set the paper type and paper size For the procedure for configuring these settings see Setting the paper type and paper size page 2 14 An incorrect paper type or paper size setting may cause automatic selection of the wrong type or size of paper and result in a misfeed or otherwise prevent printing NOTES When removing and attaching the far pap...

Page 35: ...changed from an AB size to an inch size or from an inch size to an AB size or if the paper type was changed be sure to change the appropriate settings as explained in Setting the paper type and paper size see page 2 14 5 Loading paper in paper tray 3 is now complete Changing the paper size in paper tray 3 1 Pull out paper tray 3 If paper remains in the tray remove it 2 Adjust the guide plates A an...

Page 36: ...to tabbed paper See Setting the paper type and paper size on page 2 14 Loading transparency film Be sure to load transparency film with the label facing down and the film oriented vertically Smudging and a dirty image may result if the film is loaded with the label facing up Transparency film cannot be used in tray 4 Changing the paper size in paper tray 4 Plain paper from A3 to B5 size 11 x 17 to...

Page 37: ...heets of SHARP standard paper 80 g m2 20 lbs If the paper type was changed be sure to change the appropriate settings as explained in Setting the paper type and paper size See page 2 14 3 Push the tray firmly all the way into the machine The paper table will automatically rise to the paper feed position Specifications Specifications are subject to change for improvement without notice Name Large c...

Page 38: ...avy objects on the tray or press down on the tray Do not place any objects on the large capacity tray or use it instead of a chair or step This may damage the tray and interfere with the use of the bypass tray Operation button Indicator To load paper in the tray press this button wait until the indicator turns off and then pull the tray out Top cover Open this cover to remove a misfeed Paper size ...

Page 39: ...ed that was used previously the paper settings for tray 5 must be changed on the machine Be sure to change to the appropriate settings as explained in Setting the paper type and paper size on page 2 14 3 Push the tray firmly all the way into the machine After the tray is pushed in the indicator will blink until the paper table finishes ascending and then light solidly NOTE To add or change paper p...

Page 40: ...bypass tray Do not force the paper in Place the copy paper face up If the bypass tray guides are set wider than the copy paper the inside of the machine may become soiled resulting in smudges on succeeding copies A gap may cause skewing or wrinkling 4 Set the type and size of the paper loaded in the bypass tray If the paper size was changed from an AB size to an inch size or from an inch size to a...

Page 41: ...o be added and reload as a single stack Do not use paper that has already been printed on by a plain paper fax machine or a laser printer This may cause printed images to become dirty When printing on transparency film be sure to remove each sheet as it exits the machine Allowing sheets to stack in the output tray may cause curling Use only Sharp recommended transparency film Transparency film sho...

Page 42: ...atically detected A4 A4R B5 B5R only A4 for tabbed paper When AUTO INCH is selected in Setting the paper type and paper size page 2 14 the following paper sizes can be automatically detected 8 1 2 x 11 8 1 2 x 11 R only 8 1 2 x 11 for tabbed paper Non standard sizes smaller than A4 or 8 1 2 x 11 40 sheets of transparency film can be loaded Tabbed paper can be used See the remarks for special paper...

Page 43: ...r than SHARP standard paper 60 to 105 g m2 or 16 to 28 lbs Recycled coloured pre punched pre printed and letterhead papers must conform to the same conditions as above Type Remarks Special paper Heavy paper For A5 to A4 or 5 1 2 x 8 1 2 to 8 1 2 x 11 sizes heavy paper ranging from 106 to 128 g m2 or 16 to 34 lbs can be used Other heavy papers 176 g m2 65 lbs can be used 200 to 205 g m2 110 lbs can...

Page 44: ...UTO TRAY SWITCHING PY JOB STATUS SYSTEM SETTINGS PAPER TRAY SETTINGS ATA ORWARD RINT PRINTER CONDITION TRAY SETTINGS PAPER TRAY SETTINGS 1 8 PLAIN A4 OK PRINT PAPER TRAY SETTINGS TYPE SIZE SYSTEM SETTINGS TRAY 1 FAX I FAX COPY DOC FILING FIXED PAPER SIDE DISABLE DUPLEX DISABLE STAPLE DISABLE PUNCH NOTES Tabbed paper can only be used in tray 3 bypass tray and the inserter Heavy paper label sheets a...

Page 45: ...er type 10Configure paper settings for each tray and then touch the OK key to exit NOTE Sizes that can be selected vary depending on the selected paper type NOTE When the inserter option is selected printing of faxes and Internet faxes is not possible PRINT COPY FAX I FAX DOC FILING NOTE The size and type of paper loaded in the bypass tray can also be set from the paper setting screen Touch the PA...

Page 46: ... load the paper face up DISABLE DUPLEX Prohibits two sided printing Enable when the backside of the paper cannot be printed on DISABLE STAPLE Prohibits stapling Enable when using special papers such as transparency film and label sheets DISABLE PUNCH Prohibits punching Enable when using special papers such as transparency film and label sheets 5 Touch the EXIT key to exit the programming editing p...

Page 47: ...e desired paper size There are separate screens for inch based paper selection and AB paper selection Touch the key or the key to switch between the screens 4 Touch the OK key You will return to the size setting screen of step 2 5 Perform steps 8 through 10 of Setting the paper type and paper size pages 2 15 NOTE Special sizes of paper cannot be loaded in trays 1 2 4 and 5 Trays 3 and the bypass t...

Page 48: ...ction pages 7 25 to 7 28 Administrator settings These are items that are used by the administrator of the machine to configure machine settings A key appears for these settings in the system settings menu screen For information on these settings see the administrator settings guide 1 These settings can be configured in a system where the facsimile network scanner and Internet fax function is avail...

Page 49: ...AST 2010 04 04 SUN 11 30 DD MM YYYY AME ON OK T 12 HOUR SYSTEM SETTINGS LIST PRINT FAX DATA RECEIVE FORWARD PAPER TRAY SETTINGS EXIT DEFAULT SETTINGS SENDER CONTROL ADMINISTRATOR SETTINGS ADDRESS CONTROL TOTAL COUNT DOCUMENT FILING CONTROL PRINTER CONDITION More information on setting procedures In the following type of screen a setting is selected by touching the key so that a checkmark appears T...

Page 50: ... Keyboard 2 AZERTY configuration Keyboard 3 ABCDEF configuration The default setting is Keyboard 1 Example Character entry screen when Keyboard 3 is selected List print This is used to print lists of machine settings and a test page to check resident fonts The following lists and pages are available All custom setting list Shows the hardware status software status printer configuration settings tr...

Page 51: ...ocks securely in place 6 Close the front cover NOTE To view the approximate amount of toner remaining hold down the COPY key during printing or when the machine is on standby The percentage of toner remaining will appear in the display while you hold down the key When the percentage falls to 20 0 obtain a new toner cartridge and keep it ready for replacement NOTE Shake the toner cartridge well to ...

Page 52: ...ter shaking the cartridge vigorously and will remain inside the cartridge without flowing out For best copying results be sure to use only Sharp Genuine Supplies which are designed engineered and tested to maximize the life and performance of Sharp products Look for the Genuine Supplies label on the toner package GENUINE SUPPLIES Supply and Consumables The supply of spare parts for a repair of the...

Page 53: ... following diagrams Fourth diagram in step 3 on page 2 26 Diagram in step 6 on page 2 27 Diagram in step 8 on page 2 29 2 30 Misfeed in the bypass tray See page 2 28 Misfeed in the finisher See page 3 11 Misfeed in the saddle stitch finisher See page 3 11 Misfeed in the inserter See page 3 17 Misfeed in the tray 3 See page 2 27 Misfeed in the tray 4 See page 2 27 Misfeed in tray 1 tray 2 See page ...

Page 54: ...e the misfed paper Misfed in the exit area Be careful not to tear the misfed paper during removal 3 Gently close the duplex unit After closing confirm that the misfeed message has been cleared and the normal display appears CAUTION The fusing unit is hot Take care in removing paper Do not touch the metal parts NOTES Do not touch or damage the transfer roller Do not touch or damage the photoconduct...

Page 55: ...e the misfed paper Misfeed in upper part of unit Be careful not to tear the misfed paper during removal Misfeed in lower part of unit Be careful not to tear the misfed paper during removal 4 Close the cover of the duplex unit 5 Gently close the duplex unit After closing the duplex unit confirm that the misfeed message has been cleared and the normal display appears ...

Page 56: ...r If paper is misfed in tray 2 right side tray When using tray 2 check the paper transfer unit inside the tray and remove any misfed paper 4 Gently close paper tray 1 tray 2 Push the tray all the way back in 5 Gently close the duplex unit After closing confirm that the misfeed message has been cleared and the normal display appears NOTE Be sure to follow the misfeed removal sequence Do not pull th...

Page 57: ...he machine 6 If misfed paper is not found in step 3 pull out paper tray 3 and remove the misfed paper Pull the tray all the way out until it stops Check the paper transfer unit inside the tray Be careful not to tear the misfed paper during removal 7 Gently close paper tray 3 Push the tray all the way back in 8 Gently close the duplex unit After closing confirm that the misfeed message has been cle...

Page 58: ...and gently open the unit Pull the tray all the way out until it stops 5 Remove the misfed paper Check the paper transfer unit inside the tray and remove any misfed paper 6 Gently close paper tray 1 tray 2 Push the tray all the way back in Make sure that the misfeed message no longer appears the normal message display should appear NOTE If a misfeed occurs during printing from the bypass tray while...

Page 59: ...sp the finger hold and gently open the unit Pull the tray all the way out until it stops 8 Remove the misfed paper Check the paper transfer unit inside the tray and remove any misfed paper 9 Gently close paper tray 1 tray 2 Push the tray all the way back in Make sure that the misfeed message no longer appears the normal message display should appear NOTE If a misfeed occurs in the following situat...

Page 60: ...e top cover 7 Pull out tray 1 tray 2 Grasp the finger hold and gently open the tray Pull the tray all the way out until it stops 8 Remove the misfed paper Check the paper transfer unit inside the tray If there is a misfeed in the paper transfer unit remove the misfeed 9 Gently push tray 1 tray 2 into the machine Push the tray firmly all the way into the machine Make sure that the misfeed message n...

Page 61: ...fed original Misfeed in the document exit unit Open the document transfer cover Rotate the transfer roller in the direction of the arrow and gently remove the original without tearing it 2 Open and close the document feeder cover Opening and closing the cover clears the misfeed display Copying cannot be resumed until this step is performed However this step is not necessary after a misfeed is remo...

Page 62: ...r Problem Check Solution or cause The machine does not operate Machine plugged in Plug the machine into a grounded outlet The main power switch and power switch are not turned on Turn on the main power switch and the power switch Page 1 17 READY indicator off The printer is warming up Warm up time is approximately 120 seconds Wait until the READY indicator lights up Message indicating need to load...

Page 63: ...ettings When using a special size of paper set the correct paper size as explained in Setting the paper type and paper size on page 2 14 If the paper size setting is not correct part of the image may be cut off or the image may not be printed When printing on a special size of paper using the bypass tray part of the printed image is missing The paper size is not set correctly in the special size s...

Page 64: ...s place on the wrong side of the paper The paper is loaded in the tray with the print side face down Face up if the paper type is PRE PRINTED or LETTER HEAD Load paper in the tray with the print side face up However if the paper type is PRE PRINTED or LETTER HEAD load the paper with the print side face down If the two sided function has been prohibited using DISABLING OF DUPLEX in the administrato...

Page 65: ...rtridge replacement and staple jam removal 3 7 Removing a misfeed 3 11 Troubleshooting finisher saddle stitch finisher problems 3 13 INSERTER 3 14 Part names 3 14 Specifications 3 14 Loading paper 3 15 Manual operation of the inserter 3 15 Misfeed removal 3 17 Troubleshooting inserter problems 3 18 SHARP OSA 3 19 APPLICATION COMMUNICATION MODULE MX AMX2 3 19 Standard application setup 3 19 Selecti...

Page 66: ...heets of paper or total aggregate thickness is within 140mm 5 1 2 Sizes other than the above Stapling 100 sets or 750 pages of A4 B5 or 8 1 2 x 11 paper 100 sets or 500 pages of other sizes of paper Upper paper tray Middle paper tray Non stapling 2000 sheets of paper or total aggregate thickness is within 250mm 9 53 64 A4 B5 A5R 8 1 2 x 11 or 5 1 2 x 8 1 2 R 80 g m2 20 lbs 1000 sheets of paper or ...

Page 67: ...11 x 17 8 1 2 x 14 8 1 2 x 13 8 1 2 x 11 8 1 2 x 11 R Upper paper tray Middle paper tray A3 B4 A4 A4R B5 11 x 17 8 1 2 x 14 8 1 2 x 13 8 1 2 x 11 8 1 2 x 11 R Lower tray A3 B4 A4R 11 x 17 8 1 2 x 11 R Maximum number of sheets for stapling See Staple sort mode on 3 4 page Stapling positions 1 place at back 1 place at back diagonal one place at front diagonal 2 places Paper conveying Centre referenc...

Page 68: ...titch function of 256 g m2 68 lbs paper can be included as covers in the page stapling limit in the table below Original Printouts Original Printouts Offset mode Non offset mode Saddle stitch on centrefold line only when using the saddle stitch finisher Stapling positions Top left corner of printouts Lower left corner of printouts Centre left two positions of printouts Portrait orientation Landsca...

Page 69: ...s installed holes can be punched in printed pages When using the saddle stitch finisher pamphlet style stapling and the punch function cannot be used together When using the punch function automatic rotation of the original image does not operate For the allowed paper sizes for punching see the specifications on page 3 3 When using the punch function in copy mode place the original with the top to...

Page 70: ... 4 The offset function operates when a checkmark appears in this key The offset checkmark is automatically cleared when the staple sort function is enabled CENTRE TRAY key If the centre tray is selected output paper will be delivered to the exit tray located above the main unit OK key Touch to close the OUTPUT screen and return to the main screen SADDLE STITCH key See page 3 5 This is displayed wh...

Page 71: ...nd slide out the staple cartridge 3 Pull the empty staple case straight up and out of the cartridge 4 Insert a new staple case into the cartridge Push the staple case all the way in until it clicks into place Do not remove the seal holding the staples until the staple case is set in the cartridge 5 Pull the seal that holds the staples straight out 6 Insert the cartridge all the way in until it cli...

Page 72: ...on of the arrow rotate to the right 4 Remove the empty staple case and set a new one Replace both staple cases with new ones Remove the cover from the staple cartridge and then install the cartridge 5 Return the saddle stitch holder and the saddle stitch unit to their respective original positions 6 Make sure that the finisher is firmly attached to the machine and that A3 A4R or B4 11 x 17 8 1 2 x...

Page 73: ...on page 3 7 2 Holding the knob lower part A 3 Remove any jammed staples 4 Holding the knob return part A to its original position 5 Return the staple case to its original position Insert the cartridge all the way in until it clicks into place 6 Close the front cover of the finisher NOTE Do not touch the stapling area The stapler could injure you A Stapling area A ...

Page 74: ...irmly attached to the machine and that A3 A4R or B4 11 x 17 8 1 2 x 11 R or 8 1 2 x 14 size paper is loaded If one of the above paper sizes is not set test stapling cannot be performed 8 Close the lower cover of the finisher Test stapling is automatically performed on a blank sheet This operation is carried out to avoid blank stapling Disposal of hole punch scrap when the punch module is installed...

Page 75: ...over of the finisher saddle stitch finisher When an inserter is installed lift the tray of the inserter 4 Lift knob A See the step 3 figure then remove any misfed paper Be careful not to tear the misfed paper during removal 5 Lift knob B see the illustration in step 4 and remove any misfed paper Be careful not to tear the misfed paper during removal 6 Remove any misfed paper from the paper exit ar...

Page 76: ...r of the saddle stitch unit and remove any misfed paper Be careful not to tear the misfed paper during removal 16Close the exit cover of the saddle stitch unit 17Close the lower cover of the saddle stitch finisher 18Close the front cover of the inserter only when an inserter is installed When a punch module is installed 19Open the cover of the hole punch module 20Rotate the green knob until the ar...

Page 77: ...that a staple cartridge has been installed See pages 3 7 and 3 8 Different sizes of paper mixed together Stapling cannot be performed on mixed paper sizes The paper is badly curled The quality and type of some papers may cause bad curling that prevents stapling Take the paper out of the tray or bypass tray turn the stack over and reload it Saddle stitch cannot be selected The paper type of the sel...

Page 78: ...rovement without notice Paper tray Place blank or printed paper here to be inserted Paper guide When loading paper adjust this guide to the width of the paper Top cover Open for misfeed removal Inserter operation panel Stapling and punching can be performed directly from the inserter operation panel without using the machine operation panel Paper guide lever Release the paper guide lock to remove ...

Page 79: ...set of output is stapled and delivered to the finisher or saddle stitch finisher tray Note that the sets are not offset Press this key until the icon light of the desired staple position lights up pamphlet stapling can only be selected when a saddle stitch finisher is installed START key indicator After selecting punch or staple settings with key or key place the paper to be punched or stapled on ...

Page 80: ...E indicator START indicator Cause Solution Any one of the indicators is solidly lit Blinks red A paper size that cannot be fed has been loaded Use paper that is a suitable size for punching stapling or saddle stitching page 3 3 Solidly lit Blinks red The paper type of the inserter is set to heavy paper Heavy paper cannot be used Blinking Blinks red The finisher or saddle stitch finisher tray is fu...

Page 81: ...the top cover 4 Remove the misfed paper Be careful not to tear the misfed paper during removal 5 If a misfeed was not found in step 4 raise the paper guide lever 6 Remove the misfed paper Be careful not to tear the misfed paper during removal 7 If a misfeed was not found in step 6 remove the misfed paper from under the paper guide Be careful not to tear the misfed paper during removal 8 Return the...

Page 82: ...ted on the operation panel of the inserter page 3 15 Paper misfeed occurs The paper is curled or damp Do not use curled or folded paper When the inserter is not going to be used for a long time remove the paper from the inserter place it in a bag so that it does not absorb moisture and store it in a cool and dark place A paper misfeed occurs when paper is fed from the inserter Do the size and orie...

Page 83: ...ard application setup To register a standard application in the machine s Web pages click External Applications in the administrator menu frame and then click Standard Applications Configure settings for the standard application in the screen that appears Selecting a standard application There are two methods for selecting a standard application that has been registered in the machine s Web pages ...

Page 84: ... in the Web pages connection to the standard application will begin 3 The machine connects to the standard application The message Connecting to the external application appears while the machine communicates with the standard application Operation in OSA mode When the application communication module is installed it is possible to check the job log of OSA scan mode in the job status screen The pr...

Page 85: ... displays the login screen The login screen also appears when the CALL key is touched to run a job in the job status complete screen The login screen does not appear if the user has already logged in by the normal method The JOB STATUS key can be pressed while the login screen appears to show the job status screen To return to the previous state press the mode select key External count mode When o...

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Page 87: ...Part 2 Copier Operation ...

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Page 89: ...STORING DELETING AND USING ORIGINAL SIZES 4 6 Storing or deleting an original size 4 6 NORMAL COPYING 4 7 Making copies with the automatic document feeding function 4 7 Automatic two sided copying using the automatic document feeding function 4 10 Copying from the document glass 4 11 Automatic two sided copying from the document glass 4 13 ADJUSTING THE EXPOSURE 4 14 REDUCTION ENLARGEMENT ZOOM 4 1...

Page 90: ...e document feeder tray be sure to remove any staples or paper clips If originals have damp spots from correction fluid ink or glue from pasteups be sure they are dried before they are fed If not the interior of the document feeder or the document glass may be soiled Do not use the following originals These originals may cause incorrect original size detection original misfeeds and smudges on copie...

Page 91: ...t cover If left open parts outside of the original will be copied black causing excessive use of toner Do not place any objects under the original size detector because they may damage it or the original size may not be detected properly A4 or 8 x11 B5 B4 or 8 x14 B5 A3 or 11x17 A4 or 8 x11 Document glass scale mark Document glass scale mark NOTE Original size detection function One of the four gr...

Page 92: ...automatically rotated 90 and copied When an image is rotated a message will be displayed If a function is selected that is not suitable for rotation such as enlarging the copy to greater than A4 8 1 2 x 11 size or staple sorting with the saddle stitch finisher rotation will not be possible Example This function operates in both the auto paper select or auto image mode Rotation copy setting can be ...

Page 93: ...d size original is placed in the document feeder or on the document glass touch the SIZE INPUT tab and then enter the X width and Y length dimensions of the original X is initially selected Enter the X dimension width and then touch the Y key and enter the Y dimension length X can be from 64 to 432 mm and Y can be from 64 to 297 mm If you frequently use originals that are the same non standard siz...

Page 94: ... with the keys X width is initially selected Enter X and then touch the key to enter Y A width of 64 to 432 mm can be entered in X and a length of 64 to 297 mm can be entered in Y 6 Touch the OK key The original size entered in step 5 is stored in the key selected in step 4 To exit touch the ORIGINAL key 7 When you touch a key that shows an original size in step 4 a message screen appears that con...

Page 95: ...r If the message appears load paper in a paper tray with paper of the required size Even if the message above appears copying can be performed onto the currently selected paper The following requirements must be satisfied Originals of a standard size A3 B4 A4 A4R B5 B5R or A5 11 x 17 8 1 2 x 14 8 1 2 x 11 8 1 2 x 11 R or 5 1 2 x 8 1 2R are set and the auto paper select function is enabled If origi...

Page 96: ...ade 9 Press the START key If the C key is pressed while originals are being scanned scanning will stop If copying had already started copying and scanning will stop after the original in progress is output to the original exit area In these cases the copy quantity will be reset to 0 2 SIDED COPY OUTPUT FILE LOGOUT NOTES The 1 sided to 1 sided copying mode is set as the default in the initial setti...

Page 97: ...dle stitch finisher is installed The screen that appears when a finisher is installed is slightly different SPECIAL MODES 2 SIDED COPY OUTPUT LOGOUT OUTPUT SORT GROUP Original Press the START key Set the number of copies 5 Touch the OUTPUT key Touch the SORT key Five sets of copies When using the automatic document feeding function sorting is automatically selected when the original is placed in t...

Page 98: ... 4 6 2 Touch the 2 SIDED COPY key 3 Select the desired copy mode The display will vary depending on the equipment installed When making automatic two sided copies of a one sided A3 11 x 17 or B4 8 1 2 x 14 size portrait original or when you wish to invert the top and bottom of the back side of a two sided original touch the BINDING CHANGE key 4 Touch the OK key Perform steps 6 through 9 on pages 4...

Page 99: ...x PAPER will appear If the message appears load paper in a paper tray with paper of the required size Even if the message above is displayed copying can be performed onto the currently selected paper The following requirements must be satisfied Originals of a standard size A3 B4 A4 A4R B5 B5R or A5 11 x 17 8 1 2 x 14 8 1 2 x 11 8 1 2 x 11 R or 5 1 2 x 8 1 2 R are set and the auto paper select func...

Page 100: ...C clear key to cancel an entry if a mistake has been made 6 Press the START key Replace the original with the next original and press the START key Repeat this operation until all originals have been scanned If you selected Sort for the output mode in step 4 and pressed the START key it is necessary to touch the READ END key 7 Touch the READ END key 2 SIDED COPY OUTPUT FILE LOGOUT To cancel copyin...

Page 101: ...as shown above 2 Touch the 2 SIDED COPY key 3 Touch the 1 sided to 2 sided copy key When making automatic two sided copies of a one sided A3 11 x 17 or B4 8 1 2 x 14 size portrait original or when you wish to invert the top and bottom of the back side of a two sided original touch the BINDING CHANGE key 4 Touch the OK key Perform steps 3 to 7 on pages 4 11 and 4 12 Original Copy A4 or 8 x11 B5 B4 ...

Page 102: ...m background TEXT PHOTO This provides the best balance for copying an original which contains both text and photos This mode is also useful for copying printed photographs PHOTO This mode provides the best copies of photographs with fine details AUTO AUTO A4 ORIGINAL PAPER SELECT EXPOSURE ORIGINAL IMAGE TYPE TEXT AUTO MANUAL 5 3 1 OK TEXT PHOTO PHOTO AUTO AUTO A4 100 ORIGINAL PAPER SELECT COPY RAT...

Page 103: ...s the START key If you placed the original on the document glass set the output mode to Sort and pressed the START key you must touch the READ END key after all pages of the original have been scanned Step 7 on page 4 12 NOTE Automatic ratio adjustment can only be used for the following original and paper sizes It cannot be used for other sizes However in the case of non standard original and pape...

Page 104: ...Any ratio from 25 to 400 can be set in 1 increments Touch the key to increase the ratio or the key to decrease the ratio If you continue to touch the key the ratio will change automatically After 3 seconds the ratio will change rapidly 5 Touch the OK key NOTE When the original is placed in the document feeder the ratio can be set from 25 to 200 AUTO 100 A4 PAPER SELECT COPY RATIO AUTO AUTO AUTO A4...

Page 105: ...e START key If you placed the original on the document glass set the output to Sort and pressed the START key you must touch the READ END key after all pages of the original have been scanned Step 7 on page 4 12 NOTE If the auto paper select display does not appear a tray with the correct size of paper for the selected ratio will not be automatically selected 5 4 AUTO AUTO 86 B4 ORIGINAL PAPER SEL...

Page 106: ...ecome highlighted when touched Zoom ratios Any ratio from 25 to 400 can be set in 1 increments Touch the key to increase the ratio or the key to decrease the ratio If you continue to touch the key the ratio will change automatically After 3 seconds the ratio will change rapidly 6 Touch the Y key Original Copy NOTE When the original is placed in the document feeder the ratio can be set from 25 to 2...

Page 107: ...CT key and select the paper size If the AUTO PAPER SELECT mode is on the appropriate copy paper size will have been automatically selected based on the original size and selected copy ratios 10Select any desired copy settings such as the exposure or number of copies and then press the START key ZOOM 50 50 70 Y X 64 70 XY ZOOM CANCEL ZOOM 50 70 Y A OK PA 400 200 100 141 AUTO AUTO X 50 Y 70 ORIGINAL...

Page 108: ...per type touch the X key before touching the Y key When loading paper if you changed the paper size from an AB size to an inch size or from an inch size to an AB size or if you changed the paper type be sure to change the paper type and size settings as explained in steps 5 to 7 on page 2 14 and steps 8 to 10 on page 2 15 5 Select the bypass tray 6 Select any desired copy settings such as the expo...

Page 109: ...special functions 5 2 Margin shift 5 3 Erase 5 4 Dual page copy 5 5 Pamphlet copy 5 6 Job build 5 8 Tandem copy 5 10 Covers inserts 5 12 Transparency film with insert sheets 5 23 Multi shot 5 24 Book copy 5 26 Tab copy 5 27 Card shot 5 29 Mirror image 5 31 B W reverse 5 31 Print menu 5 32 STORING USING AND DELETING JOB PROGRAMS 5 44 Storing a job program 5 44 Calling up a job program 5 45 Deleting...

Page 110: ...ns can be selected in the 3rd screen 3 3 Mirror image page 5 31 Print menu page 5 32 B W reverse page 5 31 General procedure for using special functions 1 Touch the SPECIAL MODES key 2 Touch the key for the desired special mode Example Selecting the margin shift function To select a special function in one of the other two screens use the keys to change the screen SPECIAL MODES MARGIN SHIFT PAMPHL...

Page 111: ...des screen You will return to the main screen of copy mode NOTE The initial setting for the margin width can be changed in the administrator settings to any value from 0 to 20 mm 0 to 1 page 16 of the administrator settings guide Image shifted to the right Image shifted to the left Margin Margin Original Two sided copying Image shifted to the right Margin Image shifted to the left Margin Or One si...

Page 112: ...t the amount of erase and touch the OK key Use the and keys to set the erase width to any value from 0 to 10 mm in increments of 1 mm 0 to 1 in 1 8 4 Touch the OK key on the special modes screen You will return to the main screen of copy mode NOTE The initial setting for the erasure width can be changed in the administrator settings to any value from 0 to 20 mm 0 to 1 page 16 of the administrator ...

Page 113: ... that A4 8 1 2 x 11 size paper is selected If A4 8 1 2 x 11 size paper is not selected touch the PAPER SELECT key to select A4 8 1 2 x 11 size paper The dual page copy function can be used only when copying from the document glass The automatic document feeder cannot be used with this function Only 8 1 2 x 11 A4 paper can be used Book original Dual page copy To display the special modes screen See...

Page 114: ... will also appear in the upper left corner of the screen to indicate that the function is turned on 2 Designate the type of originals to be copied 1 sided or 2 sided Select the 2 SIDED key if you wish to scan a two sided original using the automatic document feeding function 3 Select the binding position left binding or right binding If you wish to insert a different type of paper for use as a cov...

Page 115: ...s have been scanned The next step is not needed When using the document glass Replace the original with the next original and press the START key Repeat this operation until all originals have been scanned and then touch the READ END key NOTES When the cover paper is fed from the inserter the cover cannot be copied on Two sided copying is not possible on label sheets transparency film and tabbed p...

Page 116: ...n the example above is completed remove the scanned originals place the next set of originals set B in the example and press the START key Repeat this operation until all sets of originals have been scanned If you wish to adjust the copy settings each time you place a set of originals see Changing the copy settings for each set of originals on the next page 5 Touch the READ END key Originals Divid...

Page 117: ...TART 3 B4 B5 A4 1 2 5 A4 EXPOSURE PAPER SELECT 100 AUTO AUTO A4 ORIGINAL A4 A4 READ END PLACE NEXT ORIGINAL PRESS START TO CHANGE COPY SETTINGS PRESS CHANGE INTERRUPT CHANGE 4 A3 ORIGINAL A4 ES C NOTES If the original size was set manually at the beginning of the job build procedure it will not be possible to change the original size setting If the automatic original detection function is operatin...

Page 118: ...andem settings should be configured by your network administrator If the server and client machines will alternate server and client roles the IP address of the server machine must also be entered in the client machine The same port number can be set in both machines 1 Touch the TANDEM COPY key on the special modes screen The TANDEM COPY key will be highlighted to indicate that the function is tur...

Page 119: ... set to 999 and Non staple is selected tandem copying will take place 2 If tandem copying is executed for a two sided copy job with the number of copies set to 999 and Staple is selected tandem copying will not take place because the client machine does not have a finisher After the START key is pressed if the client machine cannot print because it is out of paper or other reason the server machin...

Page 120: ...rts Load the cover insert paper in the tray before using the cover insert function Use the same size of paper for the covers inserts as for the copies For the procedures for loading paper see pages 2 2 to 2 17 Before selecting the cover insert function place the originals in the document feeder select one sided or two sided copying and select the number of copies and any other desired copy setting...

Page 121: ...ck cover paper is selected the selection only applies to the back cover paper The Z key shows the tray selected for the front cover paper in step 3 and the paper size and type 6 Touch the OK key in the screen of step 5 You will return to the screen of step 2 When you return to the screen of step 2 the FRONT COVER key will be highlighted 7 To insert back cover paper repeat steps 2 through 6 using t...

Page 122: ...election made here only applies to insertion type A paper When insertion type B is selected the selection only applies to insertion type B paper The Z key shows the tray selected for insertion type A in step 3 and the paper size and type If a paper tray with tabbed paper is selected in the screen of step 3 you can touch the TAB COPY key This allows you to select the tab width Two sided copying is ...

Page 123: ...he OK key in the screen of step 9 You will return to the screen of step 2 When you return to the screen of step 2 the INSERTION TYPE A SETTING key will be highlighted 11If you wish to insert a different paper with the INSERTION TYPE B SETTING key repeat steps 2 through 6 Use the INSERTION TYPE B SETTING key instead of the INSERTION TYPE A SETTING key and the INSERTION TYPE B key instead of the INS...

Page 124: ...d insert at page To edit or delete an inserted page touch the key of the page you wish to edit or delete in the page layout screen When the key is touched the CANCEL DELETE and AMEND keys appear To cancel touch the CANCEL key To delete an inserted page touch the DELETE key To edit an inserted page touch the AMEND key The screen of step 5 on page 5 13 or the screen of step 5 on page 5 14 appears Ed...

Page 125: ... originals and copies and will vary depending on the settings Type Symbol Meaning Icon appearing in display Type Symbol Meaning Icon appearing in display Front cover Front cover when not copied on Inserts Insert when not copied on Front cover after one sided copying Insert after one sided copying Front cover after two sided copying One page is not copied on Insert after one sided copying One page ...

Page 126: ...ng copies Front cover Back cover No copying No copying One sided copying No copying Two sided copying No copying No copying One sided copying No copying Two sided copying One sided copying One sided copying One sided copying Two sided copying Two sided copying One sided copying Two sided copying Two sided copying 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 6 5 1 2 3 4 5 6 1 2 3 4 6 5 1...

Page 127: ...ing copies Front cover Back cover No copying No copying One sided copying No copying Two sided copying No copying No copying One sided copying No copying Two sided copying One sided copying One sided copying One sided copying Two sided copying Two sided copying One sided copying Two sided copying Two sided copying 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 6 5 1 2 3 4 5 6 1 2 3 4 6 5 ...

Page 128: ...t cover Back cover No copying No copying One sided copying No copying Two sided copying No copying No copying One sided copying No copying Two sided copying One sided copying One sided copying One sided copying Two sided copying Two sided copying One sided copying Two sided copying Two sided copying 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 6 5 1 2 3 4 5 6 1 2 3 4 6 5 1 2 3 4 5 6 1 2...

Page 129: ...es Front cover Back cover No copying No copying One sided copying No copying Two sided copying No copying No copying One sided copying No copying Two sided copying One sided copying One sided copying One sided copying Two sided copying Two sided copying One sided copying Two sided copying Two sided copying 1 2 3 4 5 6 1 3 4 5 6 1 2 3 4 5 6 1 2 3 4 6 1 2 3 4 6 5 1 3 4 6 1 3 4 6 5 1 2 3 4 6 1 2 3 4 ...

Page 130: ...nals 1st page 2nd page 3rd page 4th page 5th page 6th page 1 2 3 4 5 6 Copying on insert Resulting copies one sided copying Resulting copies two sided copying No copying One sided copying Two sided copying 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1st page 2nd page 3rd page 1 2 3 4 5 6 Copying on insert Resulting copies one sided copying Resulting copies two sided cop...

Page 131: ... inch size to an AB size or from an AB size to an inch size be sure to set the paper type and size as explained on steps 5 to 7 on page 2 14 and steps 8 to 10 on page 2 15 5 Select the bypass tray 6 Touch the TRANSPARENCY INSERTS key in the special modes screen 2nd screen The Transparency inserts setting screen will appear The transparency inserts icon etc will also appear in the upper left corner...

Page 132: ... the multi shot function place the originals select the desired paper size and select the copying mode before selecting the multi shot function on the special modes screen When using the multi shot function the appropriate copy ratio will be automatically set based on the original size paper size and the number of originals to be copied onto one sheet The minimum reduction ratio is 25 The original...

Page 133: ...tions in which the images are arranged 4 Touch the OK key inside OK key on the multi shot setting screen You will return to the special modes screen 5 Touch the OK key in the special modes screen You will return to the main screen of copy mode To display the special modes screen See General procedure for using special functions on page 5 2 TRANSPARENCY INSERTS MULTI SHOT CARD SHOT TAB COPY SPECIAL...

Page 134: ...ting screen You will return to the special modes screen 3 Select any desired cover settings If you wish to use a different type of paper for the cover perform steps 4 to 12 on pages 5 6 to 5 7 If you do not wish to use a different type of paper continue from step 4 4 Touch the OK key in the special modes screen You will return to the main screen of copy mode 5 Place the originals on the document g...

Page 135: ...p bottom Right binding Inverted top bottom Right binding Inverted top bottom Originals Prepare these originals Originals placed face up in the document feeder Originals placed on the document glass Tabbed paper Load tabbed paper in the bypass tray or tray 3 Result Normal orderA E Normal orderA E Reverse orderE A Leading edge of original Normal orderA E Leading edge of original Normal orderA E Lead...

Page 136: ...e 2 6 5 Select TAB PAPER for the paper type setting The paper type setting is explained in Setting the paper type and paper size page 2 14 If you are using tray 3 see Setting the paper size when a special size is loaded page 2 17 To display the special modes screen See General procedure for using special functions on page 5 2 NOTE The width of the tabbed paper can be up to A4 width 210 mm 20 mm or...

Page 137: ...r X and then touch the Y key to enter Y To return the X and Y values to the initial settings configured in the administrator settings touch the SIZE RESET key See CARD SHOT SETTINGS on page 16 of the administrator settings guide To have the images enlarged or reduced by a suitable ratio based on the entered original size so that the front and back sides fit into the selected paper size touch the F...

Page 138: ...ess the START key The front side of the card is scanned 8 Place the back side of the original face down on the document glass see step 5 9 Press the START key The back side of the card is scanned 10Touch the READ END key SIZE RESET CANCEL OK OK FIT TO PAGE NOTE The original must be placed on the document glass The document feeder automatic document feeding function cannot be used To cancel the car...

Page 139: ... Copy To display the special modes screen See General procedure for using special functions on page 5 2 ECIAL MODES MIRROR IMAGE B W REVERSE About the steps that follow If an automatic document feeder is being used see pages 4 7 through 4 10 If the document glass is being used see pages 4 11 through 4 13 To cancel the mirror image function touch the MIRROR IMAGE key in the special modes screen the...

Page 140: ...ing Top left Top right Top centre Bottom left Bottom right Bottom centre Print menu Printing area Maximum number of settings DATE A One position only STAMP B 6 positions PAGE NUMBERING A One position only TEXT A 6 positions NOTES A part that overlaps the printed text will not be copied If the set text content overlaps the print content of another position the central print content will be moved to...

Page 141: ...ge 5 2 Not selected print menu setting has not been selected Selected during selection of the print menu setting Not selected print menu setting has already been selected PRINT MENU B W REVERSE SPECIAL MODES PRINT MENU LAYOU N OK OK CANCEL LAYOUT DATE STAMP TEXT PAGE NUMBERING 1 2 NOTES If the DATE PAGE NUMBERING or TEXT key is touched when other than a STAMP print menu setting has been selected f...

Page 142: ...ment glass is being used see pages 4 11 through 4 13 2 OK OK LAYOUT CANCEL S WHEN COPYING ON COVERS INSERTS 2 SIDED ORIGINAL TYPE NOTE To cancel print menu Touch the CANCEL key in the screen of step 3 Special modes Printing operation Margin shift Like the copy image the printed contents are shifted in accordance with the set margin Dual page copy The print content is printed on each copy sheet Pam...

Page 143: ...ear month or day that needs to be changed and then adjust the number with the or key When finished touch the OK key 5 Select the pages to be printed on Select whether to print on only the first page or all pages The touched key is highlighted 6 Touch the OK key 7 Continue from step 4 of Common operation procedure for using the print menu page 5 33 NOTE The date must be previously set in the system...

Page 144: ...ARGER is initially selected To make the stamp smaller touch the LARGER SMALLER key Smaller is selected when SMALLER is highlighted 6 Select the pages to be printed on Select whether to print on only the first page or all pages The touched key is highlighted 7 Touch the OK key 8 Continue from step 4 of Common operation procedure for using the print menu page 5 33 CONFIDENTIAL PRIORITY PRELIMINARY F...

Page 145: ... is blank it will not be included in the total pages However if COUNT BACK COVER is selected the last page will be counted See step 7 When used in combination with Dual page copy Multi shot or Card shot the number of copied images is the total pages When used in combination with Pamphlet copy or Book copy the number of pages in the book is the total pages PAGE NUMBERING OK OK CANCEL LAYOUT STAMP D...

Page 146: ... NOTE To cancel a page number setting Touch the CANCEL key in the page number selection screen The screen of step 10 OK LAST NUMBER AUTO COVERS INSERTS COUNTING CANCEL OK TOTAL PAGE AUTO MANUAL PAGE NUMBER NOTES Copying in group mode is not possible when page number printing is selected The mode will automatically switch to sort mode When the page number print position is set to the left or right ...

Page 147: ... 13 11 15 12 15 13 15 Not printed Not printed PRINTING STARTS FROM SHEET 3 Not printed Not printed 1 3 2 3 3 3 A 1 5 B 2 5 C 3 5 D 4 5 E 5 5 Setting Value 1st page 2nd page 3rd page 4th page 5th page Front Back Front Back Front Back Front Back Front Back TOTAL PAGE AUTO FIRST NUMBER 1 LAST NUMBER AUTO PRINTING STARTS FROM SHEET 1 Printedcontents when settings are changed as follows PRINTING STARTS...

Page 148: ...ARTS FROM SHEET 3 Not printed count Not printed count Not printed Not printed 1 6 2 6 3 6 4 6 5 6 6 6 A B 1 8 C 2 8 D 3 8 E 4 8 F 5 8 G 6 8 H 7 8 I 8 8 Setting Value 1st page 2nd page 3rd page insert 4th page 5th page TOTAL PAGE AUTO FIRST NUMBER 1 LAST NUMBER AUTO PRINTING STARTS FROM SHEET 1 COUNT INSERTS Not selected Printed contents when copying on inserts and settings are changed as follows P...

Page 149: ...entire text sequence will appear in each key When 6 keys are displayed up to 22 characters appear in each key 5 Touch the OK key To edit the selected text sequence touch the DIRECT ENTRY key to display the character entry screen The selected text sequence is entered For information on entering characters see page 7 29 When finished touch the OK key to close the character entry screen 6 Select the ...

Page 150: ...t the text touch the AMEND key To delete the text touch the DELETE key When the AMEND key is touched the character entry screen appears The selected text sequence is entered For information on entering characters see page 7 29 When finished touch the OK key to close the character entry screen If you touch the DELETE key the text will be deleted and you will return to the screen of step 4 To cancel...

Page 151: ...content to a position that already has print content set a message will appear asking you if you wish to overwrite the previously set content To overwrite the content touch the YES key To cancel the move and return to the condition before the OK key was touched touch the NO key 6 Touch the OK key NOTE Up to 14 characters of the print text appears in the key OK OK CANCEL STAMP TEXT 1 LAYOUT DATE PA...

Page 152: ...Number keys in which job programs are already stored are highlighted 4 Select the copy settings that you wish to store in the job program The number of copies cannot be stored 5 Touch the OK key The selected settings will be stored in the number key selected in step 3 If a number key is selected in step 3 that has already been programmed A setting confirmation screen will appear To replace the exi...

Page 153: ... selected the screen will change to the screen of step 4 on the previous page for storing a job program 4 Touch the DELETE key The selected program is deleted and you return to the screen of step 3 To return to the screen of step 3 without deleting the job program touch the CANCEL key In both cases touch the EXIT key on the screen displayed in the screen of step 3 to exit the job program mode LOGO...

Page 154: ...ngs as needed and then press the START key 4 The previous copy job automatically resumes after the interrupt job finishes NOTES If you touch the INTERRUPT key when auditing mode is enabled the display will prompt you to enter your account number Enter your account number with the numeric keys The copies you make will be added to the count of the entered account number If a copy is being printed wh...

Page 155: ...HINE MAINTENANCE FOR COPYING This chapter explains procedures for cleaning the machine and troubleshooting Page USER MAINTENANCE 6 2 Cleaning the document glass and the automatic document feeder 6 2 TROUBLESHOOTING 6 3 ...

Page 156: ...ith a clean soft cloth If necessary moisten the cloth with water or a small amount of neutral detergent When finished wipe dry with a clean cloth If black or white stripes appear on printed images of originals that were fed through the automatic document feeder wipe the long narrow glasses in the scanning unit and in the illustration CAUTION Do not use flammable spray to clean the machine If gas f...

Page 157: ... Text is not clear on a copy An appropriate exposure mode for the original has not been selected Change the exposure mode to TEXT See page 4 14 Smudges appear on copies Document glass or document cover dirty Clean regularly See page 6 2 Black lines appear on copies when the automatic document feeding function is used Clean the original scanning area See page 6 2 Original smudged or blotchy Use a c...

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Page 159: ...reen of document filing 7 5 Document filing icons 7 5 SAVING A DOCUMENT IMAGE FILE 7 6 Quick File 7 6 Filing 7 7 Print jobs 7 9 Scan Save 7 10 CALLING UP AND USING A FILE 7 13 Searching for and calling up a saved file 7 13 Calling up and using a saved file 7 15 SYSTEM SETTINGS 7 24 Creating editing and deleting user names and folders 7 24 ENTERING CHARACTERS 7 29 TROUBLESHOOTING 7 31 ...

Page 160: ...2 QUICK FILE FOLDER File 1 File 2 MAIN FOLDER CUSTOM FOLDER A password can be set A password can be set A password can be set Folder 1 Folder 2 Folder 3 File 1 File 2 Machine hard disk Machine hard disk Print Save to machine s hard disk HDD and Send facsimile or image send function must be required Printing in copy mode Quick File saving page 7 6 Printing from a computer printer data page 7 9 Tran...

Page 161: ...iling function This prevents a file from being moved or automatically or manually deleted Three attributes are available for saved files SHARING PROTECT and CONFIDENTIAL When saved with the SHARING attribute a file is not protected When saved with the PROTECT or CONFIDENTIAL attribute a file is protected Files saved to the Quick File folder are all SHARING When saving a file to the main folder or ...

Page 162: ...is key if you make a mistake when entering a password or numeric setting This key is also used to cancel scanning of a document CA key Clear all key Use this key to cancel a setting procedure and return to the main screen The key is also used to cancel a special function SYSTEM SETTINGS key Use this key to store edit or delete a user name or custom folder Saving files To save files to the main fol...

Page 163: ...e folder When the key is touched the files in the Quick File folder appear SEARCH key Touch to search for a file by user name file name or folder name HDD STATUS key Touch to check the use of the machine s hard disk Document filing icons The following icons may appear added to a main icon or alone HDD STATUS SEARCH SCAN TO HDD FILE FOLDER QUICK FILE FOLDER FILE RETRIEVE FILE STORE GLOBAL ACCESS 1 ...

Page 164: ...l the save touch the QUICK FILE key after touching the OK key so that the QUICK FILE key is no longer highlighted 3 Press the START key on the operation panel To prevent accidental saving of the document the warning THE SCANNED DATA IS STORED IN THE QUICK FILE FOLDER appears for 6 seconds after the START key is pressed When copying begins the image is saved 4 The saved image can be called up from ...

Page 165: ...e maximum of 30 characters See page 7 29 to enter characters 7 Touch the STORED TO key 8 Touch the desired folder name in the list of folder names that appears Folder names must be previously stored Creating a custom folder on page 7 27 If a password has been set for the folder a password entry screen will appear Enter the 5 digit password for the folder NOTE As an example the procedure for using ...

Page 166: ...urn to the screen of step 4 The set password is displayed with 15Touch the OK key You will return to the main screen 16Press the START key on the operation panel When copying begins the image is saved 17The saved image can be called up using the file name folder name or user name or from the filing folder To call up the image by entering the file name folder name or user name see Searching for and...

Page 167: ...ppear Go to step 4 3 Touch the key of the folder that contains the desired file If a password is set for the selected folder a password entry screen will appear Enter the 5 digit password with the numeric keys 4 Touch the printer icon tab and then touch the key of the desired file The following screen appears if the QUICK FILE FOLDER key is touched in step 2 Touch the key of the file that you wish...

Page 168: ...o 10 To set the resolution perform steps 11 to 13 on page 7 11 To select the exposure perform steps 14 to 16 on page 7 11 If you no not wish to select any of the above settings go to step 17 on page 7 11 7 Touch the ORIGINAL key 8 To set the original size see Manually setting the scanning size on page 4 5 9 If the original is two sided touch the 2 SIDED BOOKLET key or the 2 SIDED TABLET key depend...

Page 169: ...you are using the document glass touch the READ END key after all pages have been scanned 18The saved image can be called up using the file name folder name or user name or from the filing folder To call up the image by entering the file name folder name or user name see Searching for and calling up a saved file on page 7 13 To call up the image from the filing folder see Calling up and using a sa...

Page 170: ... the fax and network scanner manuals This also corresponds to the Multishot function in copy mode however only 2in1 is possible for scan save This function reduces two original pages and arranges the images on a single page in a uniform layout JOB BUILD key see page 5 8 When you have more pages than can be placed in the document feeder at once this function allows you to scan the pages in sets CAR...

Page 171: ...R FOLDER NAME To search by user name follow steps 3 to 6 To search by file name or folder name perform step 8 To stop searching touch the CANCEL key Searching by user name 3 Touch the USER NAME key 4 Touch the one touch key of the user name that you wish to use to search for the file If you wish to directly enter the user name touch the DIRECT ENTRY key The selected user name is highlighted If you...

Page 172: ...ge 7 29 to enter characters 9 Touch the START SEARCH key 10The results of the file or folder name search appear Touch the desired file name or folder name See page 7 5 for a list of the document filing icons When a file name is touched the operation selection screen appears To perform an operation using the file go to step 5 on page 7 16 When a folder name is touched all files in the folder are di...

Page 173: ...y and open the correct folder If the desired file is saved in the main folder go to step 4 If the desired file is saved in a custom folder go to step 3 If you touched the QUICK FILE FOLDER key the files in the Quick File folder appear Go to step 4 3 Touch the key of the folder that contains the desired file If there are more custom folder keys than can appear in one screen touch the or keys to cha...

Page 174: ...the File Name key or User Name key the files appear by file name or user name in ascending order When appears in the Date key the files appear in order from the oldest date When appears in the File Name key or User Name key the files appear by file name or user name in descending order When appears in the Date key the files appear in order from the most recent date Back key Touch this key to retur...

Page 175: ...DED TABLET key Note that the size and orientation of the saved image may cause these keys to have the opposite effect If neither key is selected one sided printing will take place TANDEM PRINT key If the conditions for tandem printing are met page 5 10 touch this key to enable tandem printing See page 5 10 for more information NUMBER OF PRINTS setting key Use this key to set the number of copies P...

Page 176: ...the number of copies stored with each file go to step 9 6 Touch the APPLY THE NUMBER FROM STORED SETTING OF EACH JOB checkbox to remove the checkmark 7 Set the number of copies with the keys The number of copies can be also set with the numeric keys NOTE When SELECTION OF ALL USERS IS NOT ALLOWED checkbox and SELECTION OF USER UNKNOWN IS NOT ALLOWED are disabled in the administrator settings the A...

Page 177: ...will be saved after printing If there are no files that match the search conditions you will return to the file list screen CANCEL OK PRINT AND DELETE THE DATA PRINT AND SAVE THE DATA NOTES If Auditing mode is enabled in the administrator settings for copy mode print mode or document filing mode it will not be possible to perform batch printing of ALL FILES To display the job tab of a mode for whi...

Page 178: ...Touch this key to display the destinations stored in the directory ADDRESS REVIEW key Touch this key to display the destinations SPECIAL MODES key Touch this key to display the special function menu The functions that can be selected vary depending on the transmission mode Scan to E mail FTP Network Folder TIMER The transmission time can be specified FAX TIMER The transmission time can be specifie...

Page 179: ...on changing the attribute A file that is set to SHARING can be changed to PROTECT or CONFIDENTIAL However a SHARING file that is saved in the Quick File folder can only be changed to PROTECT A file that is set to PROTECT can be changed to SHARING or CONFIDENTIAL However a PROTECT file that is saved in the Quick File folder can only be changed to SHARING A file that is saved in the Quick File folde...

Page 180: ...This operation is used to delete the selected file Touch the DELETE key in the operation select screen A message asking you to confirm the deletion will appear Touch the YES key to delete the file Only SHARING or CONFIDENTIAL files can be deleted A PROTECT file can be deleted by first using PROPERTY CHANGE to change the attribute to SHARING Detail This operation is used to show detailed informatio...

Page 181: ... on the file touch the DETAIL key Use the keys to change screens When you are finished touch the OK key to return to the screen of step 3 5 Touch the CALL key The operation selection screen appears Select and perform the desired operation as explained in Calling up and using a saved file page 7 15 AGE SEND COPY JOB STATUS SYSTEM SETTINGS DATA JOB QUEUE DETAIL 1 8 COMPLETE JOBS COMPLETED Suzuki7890...

Page 182: ...ou wish to perform Go to the page indicated below for the selected operation 1 USER NAME REGISTRATION key Program a user name See the next page 2 AMEND DELETE USER NAME key Edit or delete a user name See page 7 26 3 CUSTOM FOLDER REGISTRATION key Create a custom folder See page 7 27 4 AMEND DELETE CUSTOM FOLDER key Edit or delete a custom folder See page 7 28 NOTES A previously stored name cannot ...

Page 183: ...o create a new folder or if no folders have been created touch the ADD NEW key If you touched the ADD NEW key program a name for the folder as explained on page 7 27 The user name programmed in step 1 is selected as the user name of the folder 8 Touch the EXIT key You will return to the USER NAME REGISTRATION screen REGISTRATION IS COMPLETED will appear highlighted next to No 9 To exit touch the E...

Page 184: ...ey in the screen of step 2 Deleting 6 Touch the DELETE key 7 Touch the YES key You will return to the screen of step 2 To delete another user name repeat steps 2 3 5 and 6 To exit touch the EXIT key in the screen of step 2 OK AMEND DELETE USER NAME AMEND DELETE CUSTOM FOLDER USER NAME AMEND DELETE SELECT USER NAME TO AMEND DELETE Suzuki Ono Hasegawa Sasaki EXIT UVWXYZ OPQRST JKLMN EFGHI ABCD ALL U...

Page 185: ... in step 1 5 Touch the OK key 6 Touch the USER NAME key You will select a user name that will be associated with the folder name you are programming Selection of a user name cannot be omitted 7 The programmed user names appear Touch the desired user name If you do not wish to use any of the user names that appear touch the ADD NEW key to program a new user name When you touch a user name a passwor...

Page 186: ...ed to the right of No To stop using a password touch the PASSWORD key and then touch the OK key without entering anything for the password will appear and the password will be cancelled 5 When you have finished editing the items touch the EXIT key To edit another folder repeat steps 2 to 5 Deleting 6 Touch the DELETE key 7 Touch the YES key You will return to the screen of step 2 To delete another...

Page 187: ...ter You can also press the AB ab 12 key during entry to enter a number or symbol 4 Touch the SPACE key The cursor moves forward and a space is entered 5 Touch the ÃÄÂ ãäâ key 6 Touch the ä key To switch between upper case and lower case touch the ÃÄÂ ãäâ key When ãäâ is highlighted lower case letters are entered 7 Touch the ÃÄÂ ãäâ key 8 Touch the Ä key You can press the ABC abc key during entry t...

Page 188: ...nter the correct character You can continue touching keys to enter characters You can also touch another character type selection key ÃÄÂ ãäâ key or AB ab 12 key to enter characters other than numbers and symbols 3 When you have finished entering characters touch the OK key You will exit the character entry screen and return to the programming screen If you touch the CANCEL key you will return to ...

Page 189: ...ore the file was saved in the Quick File folder that name will be used However if the name is longer than the maximum name length of the Quick File folder 30 characters the excess characters will be discarded Resolution settings are not possible Was the file saved at low resolution A saved file cannot be transmitted at a resolution higher than the resolution at which it was saved A file name canno...

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Page 191: ...8 1 CHAPTER 8 SPECIFICATIONS This chapter contains useful information about the machine Page SPECIFICATIONS 8 2 INDEX 8 4 ...

Page 192: ... total 376 steps Fixed presets 25 50 70 81 86 100 115 122 141 200 and 400 for AB system 25 64 77 100 121 129 200 and 400 for inch system Continuous copy 999 copies Dimensions including automatic document feeder 728 mm W x 679 mm D x 1192 mm H 28 43 64 W x 26 47 64 D x 46 15 16 H Weight main unit only Approx 185 kg Approx 408 lbs Overall dimensions When tray is extended 1263 mm W x 679 mm D 49 23 3...

Page 193: ... min A5R 8 1 2 x 5 1 2 R 40 copies min 45 copies min 48 copies min Centre tray specifications Output method Face down output Maximum number of sheets 80g m2 20lbs recommended paper 250 sheets Paper type Plain paper and special paper The maximum number of pages that can be held varies depending on ambient conditions in the installation location the type of paper and the storage conditions of the pa...

Page 194: ... tray 1 10 2 28 4 20 C C key 1 13 7 4 CA key 1 13 7 4 Call for service 2 32 CALL key 1 16 Calling up and using a file 7 13 Calling up and using a saved file 7 15 Delete 7 22 Detail 7 22 Move 7 22 Print 7 17 Property change 7 21 Send 7 20 Card shot 1 6 5 2 5 29 7 12 Centre erase 5 4 Centre tray 1 10 4 9 CENTRE TRAY key 3 6 Changing the paper size in paper tray 2 3 to 2 6 Clear all key 1 13 7 4 Clea...

Page 195: ...t print 2 20 Loading paper 2 2 bypass tray 2 10 tray 1 tray 2 2 2 tray 3 2 5 tray 5 2 7 to 2 9 LOGOUT 1 13 LOGOUT key 1 13 1 18 Lower cover 3 2 M Main features 1 3 to 1 8 Main folder 7 3 Main power switch 1 11 1 17 Main screen 5 2 Manual exposure adjustment 4 14 Manual selection 4 16 Margin Shift 1 4 5 2 5 3 Meaning of R 1 2 Mirror image 1 6 5 2 5 31 Misfeed 2 23 to 2 31 3 11 to 3 12 3 18 Misfeed ...

Page 196: ...osure mode 4 14 Selecting the output tray 4 9 Sender control 2 18 Sender control list 2 20 Sending address list 2 20 Setting the paper size 2 14 to 2 17 Setting the paper type 2 14 to 2 16 Sharing 7 3 Sharp OSA 3 19 Sort 1 3 3 4 4 9 SORT key 3 6 Special modes Copier operation 5 2 Special modes Document filing function 7 12 Special paper 2 12 to 2 13 Special papers 4 20 Specifications 8 2 to 8 3 Fi...

Page 197: ...ddle stitch finisher 3 13 General information 2 32 to 2 34 Inserter 3 18 Types and sizes of paper 2 12 to 2 13 Types and sizes of paper that can be used 2 12 U Upper cover of large capacity tray 1 11 User maintenance 6 2 User name 7 24 to 7 26 W Warming up 2 32 X XY Zoom 1 4 4 18 Z Zoom 4 16 ...

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Page 199: ...off plug and the plug destroyed immediately and disposed of in a safe manner Under no circumstances should the cut off plug be inserted elsewhere into a 13A socket outlet as a serious electric shock may occur To fit an appropriate plug to the mains lead follow the instructions below IMPORTANT The wires in this mains lead are coloured in accordance with the following code GREEN AND YELLOW Earth BLU...

Page 200: ...PRINTED IN FRANCE TINSE3587GHZZ MX M550U MX M620U MX M700U MX M550N MX M620N MX M700N OPERATION MANUAL for general information and copier operation ...

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