Sharp MX-4100N Operation Manual Download Page 358

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4-3

FACSIMILE

USING AN EXTENSION PHONE

CONNECTING AND USING AN EXISTING
PHONE (Extension Phone Connection) . . . . . . 4-123

• RECEIVING A FAX AFTER ANSWERING

A CALL ON THE EXTENSION PHONE
(Remote Reception) . . . . . . . . . . . . . . . . . . . . 4-124

• MAKING AND RECEIVING PHONE

CALLS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-124

CHECKING THE STATUS OF FAX JOBS

JOB STATUS SCREEN . . . . . . . . . . . . . . . . . . . . 4-125

• JOB QUEUE SCREEN AND COMPLETED

JOB SCREEN. . . . . . . . . . . . . . . . . . . . . . . . . 4-126

• OPERATION WHEN A JOB IN THE JOB

QUEUE IS COMPLETED . . . . . . . . . . . . . . . . 4-129

• CHECKING A RESERVED JOB OR THE

JOB IN PROGRESS. . . . . . . . . . . . . . . . . . . . 4-130

• CHECKING COMPLETED JOBS . . . . . . . . . . 4-131

CANCELING A FAX IN PROGRESS OR A
RESERVED FAX . . . . . . . . . . . . . . . . . . . . . . . . . 4-132

GIVING PRIORITY TO A RESERVED FAX
JOB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-133

CHECKING THE ACTIVITY LOG (Image
Sending Activity Report) . . . . . . . . . . . . . . . . . . 4-134

• IMAGE SENDING ACTIVITY REPORT . . . . . 4-134

• INFORMATION APPEARING IN THE

RESULT COLUMN . . . . . . . . . . . . . . . . . . . . . 4-135

Summary of Contents for MX-4100N

Page 1: ...ETTINGS About Operation Guide MAKE A COPY PRINT A DOCUMENT SEND A FAX SCAN AN IMAGE SEND AN INTERNET FAX SAVE A JOB AND REUSE IT LATER MAINTAIN THE MACHINE Search based on what you want to do Search based on what you want to do Search using the table of contents Search using the table of contents OPERATION GUIDE ...

Page 2: ...A COPY Conserve Reduce copy mistakes Make a copy of this type of original Make a copy on this type of paper 2010 04 04 Add the date or page numbers Assemble output into a pamphlet Other convenient functions ...

Page 3: ...Conserve Copy on both sides of the paper Copy multiple pages on one side of one sheet of paper Copy on the front and back of a card ...

Page 4: ...Reduce copy mistakes Print one set of copies for proofing Check the number of scanned pages before making copies ...

Page 5: ...l Mixed color and black white originals More original pages than can be loaded at once Mixed size originals Bulky original shadows appear at edges Bound original such as a book one page at a time Book or pamphlet make facing page copies ...

Page 6: ...Make a copy on this type of paper Envelopes and other special media 11 x 17 paper Tab Paper Transparency film ...

Page 7: ...Add the date or page numbers 2010 04 04 Add the date Add a stamp 9 10 11 Add the page number ABCDEFG Add text ...

Page 8: ...Assemble output into a pamphlet Create a stapled pamphlet Staple output Create a blank margin for punching Punch holes in output Fold output in half ...

Page 9: ...e a large poster z Make a mirror image copy z Copy onto the center of the paper z Make a negative copy Convenient functions z Use two machines simultaneously z Give priority to a copy job z Check the status of a reserved job z Insert covers inserts in copy output z Copy a thin original z Adjust the color ...

Page 10: ...PRINT A DOCUMENT Conserve Print without a computer Print attractive output Assemble output into a pamphlet Print on this type of paper Add text or an image Other convenient functions ...

Page 11: ...Conserve Print on both sides of the paper Print multiple pages on one side of the paper ...

Page 12: ...Print without a computer FTP Print a file on an FTP Print a file in a USB memory device Print a file in a network folder Print a file stored in the machine ...

Page 13: ...Print attractive output Print matching the size of the paper Adjust the brightness and contrast Print using color settings suitable for the data Bring out faint text and lines Select the print mode ...

Page 14: ...Assemble output into a pamphlet Create a stapled pamphlet Staple output Create a blank margin for punching Punch holes in output Print specific pages on the front side of the paper ...

Page 15: ...Print on this type of paper Envelopes Tab Paper Transparency film Print specific pages on different paper Rotate the image 180 degrees ...

Page 16: ...Add text or an image Add a watermark to print data Overlay an image on the print data Overlay a fixed form on the print data ...

Page 17: ...ge Security is important z Print confidentially z Print an encrypted PDF file Functions used for specific purposes z Print an invoice copy z Create a large poster Convenient functions z Give priority to a print job z Use two machines simultaneously z Store frequently used print settings z Store a print job z Print and fold the output ...

Page 18: ...SEND A FAX Conserve Send this type of document Preventtransmissionto the wrong destination Send a clear document Save trouble Security is important Other convenient functions ...

Page 19: ...Conserve Send when the rate is lowest Check received data before printing Send two original pages as a single page Relay a transmission through a branch office ...

Page 20: ... document Bulky original shadows appear at edges Bound original such as a book one page at a time More original pages than can be loaded at once Mixed size originals Original printed on both sides ID card or other card ...

Page 21: ...Prevent transmission to the wrong destination Check the destination once more before sending Check the result of transmission Check the log of previous transmissions Stamp scanned original pages ...

Page 22: ...Send a clear document Adjust the exposure Adjust the image quality Specify the size before sending Send without shadows at the edges ...

Page 23: ...tiple destinations XXXX 6 7 8 9 XXXX 9 8 7 4 XXXX 4 5 6 7 XXXX 5 4 3 2 XXXX 9 9 9 9 View the transmission log XXXX 6 7 8 9 XXXX 9 8 7 4 XXXX 4 5 6 7 XXXX 5 4 3 2 XXXX 9 9 9 9 Easily specify an address search number Bound original such as a book one page at a time ...

Page 24: ...s important Check the destination once more before sending Send confidentially Print protected reception data Initiate reception of a document from a sending machine Send a document at the other machine s request ...

Page 25: ... functions z Forward a received fax to a network address z Print a list of addresses Convenient functions z Send a thin original z Select a transmission destination from a global address book z Give priority to a transmission z Use an extension phone ...

Page 26: ...AN AN IMAGE SEND AN INTERNET FAX Send a clear image Send this type of document Preventtransmissionto the wrong destination Send a smaller file Save trouble Scan from my computer Other convenient functions ...

Page 27: ...Send a clear image Adjust the contrast or image quality Adjust the resolution before sending Send without shadows at the edges Suppress the background of a transmitted document ...

Page 28: ...document Bulky original shadows appear at edges Bound original such as a book one page at a time More original pages than can be loaded at once Mixed size originals Original printed on both sides Original with background ...

Page 29: ...Prevent transmission to the wrong destination Check the result of transmission Check the log of previous transmissions Stamp scanned original pages ...

Page 30: ...Send a smaller file Send at low resolution Compress a file before sending Reduce an image before sending Send an image in black white Send two original pages as a single page ID or other card ...

Page 31: ...aaa aa aa co bbb bb bb c ccc cc cc co ddd dd dd c eee ee ee co View the transmission log a a a a a a a c bbb bb bb c c c c c c c c ddd dd dd e e e e e e e e Easily specify an address search number Send an Internet fax from a computer Bound original such as a book one page at a time ...

Page 32: ... received fax to a network address z Print a list of transmission destinations Convenient functions z Scan a thin original z Select a transmission destination from a global address book z Send at a specified time z Give priority to a transmission z Send in USB memory mode ...

Page 33: ...SAVE A JOB AND REUSE IT LATER Search for a file Organize my files Save an important document Print a batch of files ...

Page 34: ...Search for a file abc Search for a file using a keyword Search by checking the contents of files ...

Page 35: ...Organize my files Delete a file Delete all files Periodically delete files Change the folder ...

Page 36: ...MAINTAIN THE MACHINE Clean the machine Replace a toner cartridge Replace the staple cartridge Replace the stamp cartridge Replace the waste toner box Dispose of punch waste ...

Page 37: ...lean the machine Clean the document glass and automatic document feeder Clean the main charger of the photoconductive drum Clean the original feed roller Clean the bypass feed roller Clean the laser unit ...

Page 38: ... a regular table of contents The following explanation assumes that Adobe Reader 8 0 is being used Some buttons do not appear in the default state 1 2 3 4 5 Return to top page Return to previously displayed page Menu page Table of contents page Body page Search based on what you want to do Search using the table of contents ...

Page 39: ... that was displayed before the current page 5 Adobe Reader Help button Opens Adobe Reader Help 6 Contents button Displays the contents of each chapter For example if the current page is a page in the body of the printer chapter this button shows the contents of the printer chapter 1 2 3 4 5 6 If a button does not appear refer to Adobe Reader Help to display the button Caution when printing If all ...

Page 40: ...ne maintenance 2 COPIER This chapter provides detailed explanations of the procedures for using the copy function 3 PRINTER This chapter provides detailed explanations of the procedures for using the print function 4 FACSIMILE This chapter provides detailed explanations of the procedures for using the fax function 5 SCANNER INTERNET FAX This chapter provides detailed explanations of the procedures...

Page 41: ...nd its options or other failures or for any damage that occurs due to use of the product Warning Reproduction adaptation or translation of the contents of the manual without prior written permission is prohibited except as allowed under copyright laws All information in this manual is subject to change without notice Illustrations and the operation panel and touch panel shown in this manual The pe...

Page 42: ... R IN PAPER SIZES 1 27 USEABLE PAPER 1 28 TRAY SETTINGS FOR TRAY 1 TO 4 1 30 LOADING PAPER AND CHANGING THE PAPER SIZE 1 30 TRAY SETTINGS OF TRAY 5 LARGE CAPACITY TRAY 1 32 LOADING PAPER 1 32 LOADING PAPER IN THE BYPASS TRAY 1 34 IMPORTANT POINTS WHEN USING THE BYPASS TRAY 1 35 ORIGINALS PLACING THE ORIGINAL 1 37 PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT FEEDER 1 37 PLACING THE ORIGINAL ON THE D...

Page 43: ...HE MAIN CHARGER OF THE PHOTOCONDUCTIVE DRUM 1 62 CLEANING THE BYPASS FEED ROLLER 1 64 CLEANING THE ORIGINAL FEED ROLLER 1 64 CLEANING THE LASER UNIT 1 65 REPLACING THE TONER CARTRIDGES 1 69 REPLACING THE WASTE TONER BOX 1 72 REPLACING THE STAMP CARTRIDGE 1 75 ENTERING TEXT FUNCTIONS OF THE MAIN KEYS 1 79 ENTERING TEXT FROM A KEYBOARD 1 80 ...

Page 44: ... page 1 15 REPLACING THE TONER CARTRIDGES page 1 69 3 Paper pass unit This transfers output to the finisher large stacker or saddle stitch finisher 4 Operation panel This is used to select functions and enter the number of copies OPERATION PANEL page 1 8 5 Exit tray unit right tray When installed output can be delivered to this tray 6 Output tray center tray Output is delivered to this tray 7 Fini...

Page 45: ...n half are also available A punch module can also be installed to punch holes in output SADDLE STITCH FINISHER page 1 49 12 Finisher large stacker This can be used to staple output FINISHER LARGE STACKER page 1 46 13 Tray 1 This holds paper TRAY SETTINGS FOR TRAY 1 TO 4 page 1 30 14 Tray 2 This holds paper TRAY SETTINGS FOR TRAY 1 TO 4 page 1 30 15 Tray 3 when a stand 1 x 500 sheet paper drawer or...

Page 46: ...he fax or Internet fax functions keep this switch in the on position TURNING THE POWER ON AND OFF page 1 15 25 Waste toner box This collects excess toner that remains after printing REPLACING THE WASTE TONER BOX page 1 72 26 Waste toner box release button Press this button when you need to release the waste toner box lock to replace the waste toner box or clean the laser unit CLEANING THE LASER UN...

Page 47: ...e placed face up PLACING THE ORIGINAL page 1 37 5 Original exit tray Originals are delivered to this tray after scanning 6 Scanning area Originals placed in the document feeder tray are scanned here REGULAR MAINTENANCE page 1 59 7 Original size detector This detects the size of an original placed on the document glass PLACING THE ORIGINAL ON THE DOCUMENT GLASS page 1 39 8 Reversing tray During sca...

Page 48: ...n be connected to this connector to use the machine as a printer For the USB cable use a shielded cable 4 Service only connector 5 Power plug 6 Extension phone socket When the fax function of the machine is used an extension phone can be connected to this socket 7 Telephone line socket When the fax function of the machine is used the telephone line is connected to this socket When the fax expansio...

Page 49: ...eived when this indicator is lit DATA indicator This blinks while print data is being received and lights steadily while printing is taking place 5 Numeric keys These are used to enter the number of copies fax numbers and other numerical values These keys are also used to enter numeric value settings except for the system settings 6 CLEAR key Press this key to return the number of copies to 0 7 HO...

Page 50: ...used when dialing 13 CLEAR ALL key Press this key to return to the initial operation state Use this key when you wish to cancel all settings that have been selected and start operation from the initial state 14 STOP key Press this key to stop a copy job or scanning of an original 15 POWER SAVE key indicator Use this key to put the machine into auto power shut off mode to save energy The POWER SAVE...

Page 51: ...value To make a value change quickly keep your finger on the key 3 Touch this key to cancel a setting 4 Touch the OK key to enter and save a setting Example 3 1 Some items in the special modes screen are selected by simply touching the key of the item To cancel a selected item touch the highlighted key once again so that it is no longer highlighted 2 When settings extend over multiple screens touc...

Page 52: ...dge 1 2inch Center 1 2inch Covers Inserts Front 2 Sided Back Insert Insertion A 10 Page B 10 Page 2 3 4 1 8 x11R 8 x14 11x17 8 x11 1 2 1 2 1 2 8 x11 Plain Color Mode Special Modes 2 Sided Copy Output File Quick File Original Paper Select Full Color Exposure Auto Copy Ratio 1 2 100 OK Cancel 100 Enter value via the 10 key 25 400 Copy Ratio OK Auto Image XY Zoom 200 400 300 25 50 75 350 150 100 Zoom...

Page 53: ...completed and the job status appear Jobs cannot be manipulated in this screen Jobs can only be manipulated in the job status screen For details see the chapters for each of the functions in this manual 3 MFP Status display This shows machine system information Maintenance Information This shows machine maintenance information by means of codes Preview Job Status MFP Status Job Status Maintenance I...

Page 54: ...nt job Copy job Scan to E mail job Scan to FTP job Scan to Network Folder job Scan to Desktop job Fax transmission job Fax reception job PC Fax transmission job Internet fax transmission job Including Direct SMTP Internet Fax reception job Including Direct SMTP PC I Fax transmission job Broadcast job Inbound routing job Scan to HDD file print job Tandem copy print job Metadata send job Job status ...

Page 55: ...anel When touched the following screen appears next to the key Touch the key or the key to adjust the brightness When finished touch the brightness adjustment key again to close the screen This appears when the data security kit is being used The icon appears when the machine is communicating with an external application ...

Page 56: ... press the Power key to turn off the power and then press the key again to turn the power back on On position Off position Main power indicator POWER key Before switching off the main power switch make sure that the DATA indicator for printing and the DATA and LINE indicators for image send are not lit or blinking on the operation panel Switching off the main power switch or removing the power cor...

Page 57: ...uto Power Shut Off Timer in the system settings administrator This mode provides the lowest level of power consumption Considerably more power is saved than in preheat mode however the wakeup time is longer This mode can be disabled in the system settings administrator The machine automatically wakes up and resumes normal operation when a print job is received or when the blinking POWER SAVE key i...

Page 58: ...og in to use the machine There are different types of user authentication and each type has a different login method For more information see the explanations of the login methods AUTHENTICATION BY USER NUMBER see below AUTHENTICATION BY LOGIN NAME PASSWORD page 1 19 AUTHENTICATION BY USER NUMBER The following procedure is used to log in using a user number received from the administrator of the m...

Page 59: ... an 8 digit number this step is not necessary Login takes place automatically after the user number is entered 3 When you have finished using the machine and are ready to log out press the LOGOUT key However note that the LOGOUT key cannot be used to log out when a fax number is being entered in fax mode as the key is used for fax number entry If a preset duration of time elapses after the machine...

Page 60: ...e not been stored in User List in the system settings administrator and are only using LDAP authentication A text entry screen will appear Enter your login name B User selection keys Touch your user name that has been stored in User List in the system settings administrator C Back key Touch this key to return to the login screen D Index tabs All users appear on the All tab Users are grouped on the...

Page 61: ...inistrator and in the LDAP server use the password stored in the LDAP server When an LDAP server has been stored Auth to can be changed If you are logging in using a user selection key The LDAP server was stored when your user information was stored and thus the LDAP server will appear as the authentication server when you select your login name Go to step 4 When logging in using the Direct Entry ...

Page 62: ...d for fax number entry If a preset duration of time elapses after the machine is last used the Auto Clear function will activate When Auto Clear activates logout takes place automatically However when PC Scan mode is used logout does not take place when the LOGOUT key is pressed and Auto Clear does not operate Change to a different mode on the machine and then log out The administrator can clear t...

Page 63: ...d the screen for that function appears Register frequently used functions in the home screen to quickly and conveniently access those functions When user authentication is used the home screen of Favorite Operation Group can be displayed Register keys that you wish to show in the home screen in the Web pages 04 04 2010 11 40 Home Screen Total Count Document Filing Control Address Control Paper Tra...

Page 64: ...ommended VNC software RealVNC The procedure for using this function is as follows Example RealVNC 1 Connect from the computer to the machine 1 Start the VNC viewer 2 Enter the IP address of the machine in the Server entry box 3 Click the OK button 2 Follow the prompts on the operation panel of the machine to permit the connection When the machine is connected to the remote software appears on the ...

Page 65: ...tarting Date Time The date and time the job was started 7 Completing Date Time The date and time the job was completed 8 Black White Total Count For a print job the total count is recorded For a send job the number of transmitted black white pages is recorded When a broadcast transmission is summarized the total number of pages is recorded For a scan to HDD job the number of stored black white pag...

Page 66: ...send job 31 Sender Address Sender address of an image send job 32 Transmission Type Transmission type of an image send job 33 Administrative Serial Number Administrative serial number of an image send job 34 Broadcast number Broadcast number of an image send job 35 Entry Order Reservation order for broadcast transmission of an image send job For a serial polling job this is used to correlate commu...

Page 67: ...es that duplex was disabled in Paper Type 52 Paper Property Fixed Paper Side Indicates that fixed side was specified in Paper Type 53 Paper Property Disable Staple Indicates that stapling was disabled in Paper Type 54 Paper Property Disable Punch Indicates that punching was disabled in Paper Type 55 Duplex Setup Indicates the duplex setting 56 Resolution Indicates the scanning resolution 57 Machin...

Page 68: ... paper sizes in the horizontal orientation will be followed by an R for example 8 1 2 x 11 R A4R Sizes that can be placed only in the horizontal orientation 12 x 18 11 x 17 8 1 2 x 14 8 1 2 x 13 A3W A3 B4 do not include the R in their size indication LOADING PAPER Horizontal orientation R is appended Vertical orientation R is not appended Can be placed only in the horizontal orientation R is not a...

Page 69: ... or nearest SHARP Service Department for advice on using these types of paper Types of paper that can be used in each tray The following types of paper can be loaded in each tray 1 Heavy paper 1 is heavy paper up to 110 lbs index 209 g m2 and Heavy paper 2 is heavy paper up to 140 lbs index 256 g m2 2 Thin paper from 13 lbs to 16 lbs 55 g m2 to 59 g m2 can be used Tray 1 Tray 2 Tray 3 Tray 4 Bypas...

Page 70: ...Irregularly shaped paper Stapled paper Damp paper Curled paper Paper on which either the print side or the reverse side has been printed on by another printer or multifunction device Paper with a wave like pattern due to moisture absorption Non recommended paper Iron on transfer paper Japanese paper Perforated paper Various types of plain paper and special media are sold Some types cannot be used ...

Page 71: ...per go to step 3 To load a different size of paper go to the next step 2 Adjust the guide plates A and B by squeezing their lock levers and sliding them to match the vertical and horizontal dimensions of the paper to be loaded The guide plates A and B are slidable Slide each guide plate while squeezing its lock lever 3 Fan the paper Fan the paper well before loading it If the paper is not fanned m...

Page 72: ...ge the Paper Tray Settings in the system settings If these settings are not configured correctly automatic paper selection will not operate correctly and printing may take place on the wrong size or type of paper or a misfeed may occur Do not place heavy objects on the tray or press down on the tray System Settings Paper Tray Settings page 7 13 Change these settings when you change the size or typ...

Page 73: ...ou need to change the paper size consult your dealer or nearest SHARP Service Department 1 Pull out the paper tray Gently pull the tray out until it stops 2 Fan the paper Fan the paper well before loading it If the paper is not fanned multiple sheets may feed at once and cause a misfeed 3 Place the paper in the center of the paper table Load the paper with the print side face down The stack must n...

Page 74: ...you loaded a different type of paper than was loaded previously be sure to change the paper type setting in Paper Tray Settings in the system settings Do not place heavy objects on the tray or press down on the tray System Settings Paper Tray Settings page 7 13 Change these settings if you have loaded a different type of paper in the tray ...

Page 75: ... extension all the way out If the bypass tray extension is not pulled all the way out the size of the loaded paper will not be correctly displayed Do not place heavy objects on the bypass tray or press down on the tray 2 Set the bypass tray guides to the width of the paper 3 Insert the paper along the bypass tray guides all the way into the bypass tray until it stops Load the paper with the print ...

Page 76: ...tray with the print side face down Inserting transparency film Place paper that is 7 1 4 x 10 1 2 A5 or smaller in the horizontal orientation Use only tab paper that is made of paper Tab paper made of a material other than paper film etc cannot be used To print on the tabs of tab paper In copy mode use Tab Copy in the special modes In print mode use the tab print function Use SHARP recommended tra...

Page 77: ... Envelopes with metal clasps plastic hooks or ribbon hooks envelopes closed with string envelopes with windows or backing envelopes with an uneven front surface due to embossing double layer envelopes envelopes with an adhesive for sealing hand made envelopes envelopes with air inside envelopes with creases or fold marks torn or damaged envelopes Envelopes with an incorrectly aligned corner gluing...

Page 78: ...n Slow Scan Mode is selected automatic 2 sided scanning is not possible ORIGINALS Minimum original size Maximum original size Standard sizes Minimum size that can be automatically detected 5 1 2 height x 8 1 2 width A5 148 mm height x 210 mm width Non standard sizes Minimum size that can be specified manually 5 1 8 height x 5 1 2 width 131 mm height x 140 mm width Standard sizes Maximum size that ...

Page 79: ...e special modes of the mode you are using Before inserting originals into the document feeder tray be sure to remove any staples or paper clips If originals have damp spots due to correction fluid ink or pasteup glue wait until the originals are dry before making copies Otherwise the interior of the document feeder or the document glass may be soiled Do not use the following originals Incorrect or...

Page 80: ...original Place the original face down in the far left corner of the document glass The original should always be placed in the far left corner regardless of its size Align the top left corner of the original with the tip of the mark Do not place any objects under the original size detector Closing the automatic document feeder with an object underneath may damage the original size detector and pre...

Page 81: ...der 3 Close the automatic document feeder After placing the original be sure to close the automatic document feeder If left open parts outside of the original will be copied black causing excessive use of toner 2 1 Caution Close the automatic document feeder slowly Abruptly closing the automatic document feeder may damage it Take care that your fingers are not pinched when closing the automatic do...

Page 82: ...that enables the use of the staple function and offset function Punch module MX PNX1B Punches holes in copies and other output Requires a finisher Finisher large stacker MX FN11 Output device that enables the use of the staple function and offset function To install the finisher large stacker a stand 1 x 500 sheet paper drawer or stand 2 x 500 sheet paper drawer is required Punch module MX PNX6B P...

Page 83: ...o be linked over a network to an external software application External account module MX AMX3 This is required to use an external account application on the machine Enhanced compression kit MX EBX3 A scanned document can be saved in Compact PDF format Compact PDF results in a smaller size than regular PDF Sharpdesk 1 license kit MX USX1 This software enables integrated management of documents and...

Page 84: ...o move the finisher in order to remove a paper misfeed replace staples or remove a staple jam 3 Punch waste box when a punch module is installed This holds punch waste 4 Front cover Open this cover to remove a paper misfeed replace staples remove a staple jam or remove the punch scrap case 5 Staple case This holds the staple cartridge Pull the case out to replace the staple cartridge or remove a s...

Page 85: ...artridge 1 Open the cover 2 While pressing the lever over to the left slide the finisher to the left until it stops Gently slide the finisher until it stops 3 Lower the staple case release lever and remove the staple case Pull the staple case out to the right 4 Remove the empty staple cartridge from the staple case 5 Insert a new staple cartridge into the staple case as shown Push the staple cartr...

Page 86: ...staple case in until it clicks into place 7 Slide the finisher back to the right Gently slide the finisher back to the right until it locks into its original position 8 Close the cover Make a test print or copy in staple sort mode to verify that stapling takes place correctly ...

Page 87: ...8 1 2 x 13 8 1 2 x 13 1 2 8 1 2 x 13 2 5 A3W A3 B4 and 8K sizes extend the tray 3 Top cover Open this cover to remove a paper misfeed 4 Front cover Open this cover to replace the staple cartridge or remove a staple jam SUPPLIES The finisher large stacker require the following staple cartridge Staple cartridge approx 5000 staples x 3 cartridges AR SC2 1 2 3 4 A paper pass unit is required to instal...

Page 88: ...cover 2 Squeeze the green parts of the staple case and pull the case up and then out 3 Remove the empty staple cartridge Press the lock button to release the staple case cover and then remove the staple cartridge When staples remain the staple cartridge cannot be removed 4 Insert a new staple cartridge into the staple case Push the staple cartridge in until it clicks into place Do not remove the s...

Page 89: ...he seal that holds the staples straight out 6 Push the staple case firmly back in Push the staple case in until it clicks into place 7 Close the front cover Make a test print or copy in staple sort mode to verify that stapling takes place correctly ...

Page 90: ...e cartridge or remove a staple jam 4 Saddle stitch tray Stapled and folded output is delivered to this tray 5 Top cover Open this cover to remove a paper misfeed 6 Front cover Open this to replace the staple cartridge remove jammed staples or remove misfed paper SUPPLIES The saddle stitch finisher requires the following staple cartridge Finisher unit Staple cartridge approx 5000 staples per cartri...

Page 91: ...lacing the staple cartridge finisher unit 1 Open the front cover 2 While pulling the lever slide the saddle stitch finisher to the left until it stops 3 Lower the staple case release lever and remove the staple case Pull the staple case out to the right 4 Remove the empty staple cartridge from the staple case 5 Insert a new staple cartridge into the staple case as shown Push the staple cartridge i...

Page 92: ... the staple case Push the staple case in until it clicks into place 7 Push the saddle stitch finisher back and latch it to the machine 8 Close the front cover Make a test print or copy in staple sort mode to verify that stapling takes place correctly ...

Page 93: ... the saddle stitch finisher Do not replace removed output in the output tray 1 Open the side cover 2 Remove the empty staple cartridge 3 Load the new staple cartridge Remove the cover from the staple cartridge and install the cartridge 4 Close the side cover Make a test print or copy using the saddle stitch function to verify that stapling takes place correctly ...

Page 94: ...NG PUNCH WASTE Punch waste from punched holes is collected in the punch waste box Follow the steps below to discard the punch waste Finisher 1 Open the cover 2 Grasp the punch waste box handle gently pull out the box and discard the punch waste Discard the punch waste in a plastic bag or other container taking care not to let the waste scatter 3 Gently push the box back in 4 Close the cover ...

Page 95: ...he punch waste box and discard the punch waste Discard the punch waste in a plastic bag or other container taking care not to let the waste scatter 3 Replace the punch waste box If the punch waste box is not replaced properly printing will not be possible using the punch function 4 Close the cover of the punch module ...

Page 96: ...r 1 Open the front cover 2 Pull out the punch waste box and discard the punch waste Discard the punch waste in a plastic bag or other container taking care not to let the waste scatter 3 Return the punch waste box to its original position 4 Close the front cover ...

Page 97: ...he machine the machine retrieves the operation screen from the registered URL Control of the operation screen is performed by the standard application and Scan to FTP Scan to Network Folder and HTTPS transmission can be executed Standard application setup To enable a general application in the Web pages of the machine click Application Settings in the administrator menu frame and then External App...

Page 98: ...tion mode When the Enable Authentication by External Server checkbox is selected in External Account Setting of Sharp OSA Settings in the system settings administrator the machine enters external authentication mode When the machine is powered on in external authentication mode the machine accesses the external account application and displays the login screen The login screen also appears when th...

Page 99: ...ings administrator The setting change will take effect after the machine is restarted To restart the machine see TURNING THE POWER ON AND OFF page 1 15 External count mode When only the External Account Control setting is enabled in External Account Setting of Sharp OSA Settings in the system settings administrator the machine enters external count mode Unlike external authentication mode when the...

Page 100: ...th the moistened cloth wipe the parts dry with a clean dry cloth Document glass Document backplate sheet Scanning area If colored lines or white lines appear in images scanned using the automatic document feeder clean the scanning area the thin long glass next to the document glass To clean this area use the glass cleaner that is stored in the automatic document feeder After using the glass cleane...

Page 101: ...ne scanning area is on the document glass and the other is inside the automatic document feeder 3 Clean the document scanning area in the automatic document feeder with the glass cleaner 1 Open the scanning area cover on the automatic document feeder Push in the release switch to release the cover 2 Clean the scanning area in the automatic document feeder 3 Close the cover 4 Replace the glass clea...

Page 102: ...E USING THE MACHINE Contents MX 4100N 1 Open the automatic document feeder and remove the glass cleaner 2 Clean the document scanning area on the document glass with the glass cleaner 3 Replace the glass cleaner ...

Page 103: ...r 2 Release the waste toner box Press the waste toner box release button The waste toner box will fall forward as shown Gently support the box with your hands as you let it fall forward as far as it will go 3 Grasp the green knob to release the lock and gently remove the charger cleaner 4 Clean the main charger 1 Gently push the charger cleaner all the way in 2 Gently pull the charger cleaner out ...

Page 104: ...arger cleaner in its original position 7 Push the waste toner box into the machine Push the waste toner box firmly in until it clicks into place 8 Close the front cover If this does not solve the problem pull the knob out and push it back in 3 more times When pulling and pushing the knob to clean the charger pull and push the knob slowly from one end to the other Main charger ...

Page 105: ... surface of the feed roller with a clean soft cloth moistened with water or a neutral detergent CLEANING THE ORIGINAL FEED ROLLER If lines or other dirt appear on the scanned original when the automatic document feeder is used wipe the surface of the roller with a clean soft cloth moistened with water or a neutral detergent On the MX 4101N 5001N this cleaning is not necessary ...

Page 106: ...es appear on both copies and print jobs If the above problems occur follow the steps below to clean the laser unit 1 Open the front cover 2 Take out the cleaning tool for the laser unit The cleaning tool is attached to the front cover 3 Make sure that the cleaner at the tip of the cleaning tool is not dirty If the cleaner is dirty remove the cleaner and replace it with a clean one For the procedur...

Page 107: ...your other hand to press down on the hook that secures the cleaner and remove the cleaner Put the removed cleaner back on the inner cover After replacing the cleaner be sure to close the inner cover 6 Attach the new cleaner to the cleaning tool 1 Align the cleaner hook with the attachment hole in the cleaning tool 2 Hold the cleaner firmly and push the cleaning tool in ...

Page 108: ...2 Insert the cleaning tool all the way into the hole and then pull it back out Pull the cleaning tool out until you feel the tip of the tool leave the cleaning surface of the laser unit 3 Repeat step 2 two or three times and then remove the cleaning tool 8 Repeat step 7 to clean all holes in the laser unit 4 holes There are a total of 4 holes to be cleaned in the laser unit including the hole clea...

Page 109: ... hook the end of the tool the end without the cleaner onto the holder on the right 2 Align the holder with the hole in the center of the cleaning tool and slowly press up from below 3 Fit the holder into the hole in the tip the end with the cleaner of the cleaning tool 10 Close the front cover ...

Page 110: ...all 4 toner cartridges Y M C Bk OK Change the toner cartridge Ready to scan for copy Change the toner cartridge Ready to scan for copy Toner supply is low Ready to scan for copy Colors that are running low or have run out of toner are indicated in Yellow toner Magenta toner Cyan toner Black toner Replace the toner cartridges of the indicated colors Y M C Bk If you continue to use the machine witho...

Page 111: ...spill out Example Replacing the yellow toner cartridge Hold the toner cartridge with both hands as shown and pull it out of the machine 3 Remove a new toner cartridge from its package and shake it horizontally five or six times When shaking the toner cartridge be sure to shake with the protective material inserted in the cartridge 4 Remove the protective material from the new toner cartridge Hold ...

Page 112: ...y harden and become unusable Always store toner cartridges on their side If a toner cartridge other than a SHARP recommended toner cartridge is used the machine may not attain full quality and performance and there is a risk of damage to the machine Be sure to use a SHARP recommended toner cartridge Keep the used toner cartridge in a plastic bag do not discard it Your service technician will colle...

Page 113: ...e front cover 2 Release the used waste toner box Press the waste toner box release button The waste toner box will fall forward as shown at left Wait until the box comes to a stop Keep the replacement cleaner that has not been used Store it at the top of the waste toner box 3 Remove the waste toner box Hold the box by both hands and lift it up slowly If the waste toner box falls too far forward it...

Page 114: ...ere are 4 seals Remove all of the seals 6 Plug the holes Grasp the edge of each black seal and insert it into a hole in the box to plug the hole There are 4 seals Plug all of the holes Do not discard the waste toner box Place it in a plastic bag and keep it until your service technician comes to perform maintenance Your service technician will collect the waste toner box 7 Install the new waste to...

Page 115: ... until it clicks into place 9 Close the front cover Caution Do not throw the waste toner box into a fire Toner may fly and cause burns Store the waste toner box out of the reach of small children When replacing the waste toner box be aware that it may soil your clothes or the immediate surroundings ...

Page 116: ...p cartridge AR SV1 Supplies Stamp cartridge 2 in package AR SV1 MX 4101N 5001N 1 Open the automatic document feeder 2 Remove the document backplate sheet from the automatic document feeder Remove the sheet slowly Place the removed sheet with the side that was attached face up on the document glass 3 Grasp the tab on the stamp unit and pull the unit out 4 Remove the stamp cartridge A A ...

Page 117: ...When the automatic document feeder is closed the document backplate sheet on the document glass attaches to the automatic document feeder 8 Make sure that the document backplate sheet is firmly attached to the automatic document feeder and then close the automatic document feeder If the document backplate sheet is not firmly attached remove the sheet and then close the automatic document feeder ag...

Page 118: ...ment feeder 2 Open the holders on the automatic document feeder that hold the original pressure sheet Open the holders two on the left and right sides 3 Grasp the tab on the stamp unit and pull the unit out 4 Remove the stamp cartridge A 5 Install a new stamp cartridge Tab A ...

Page 119: ...E MACHINE Contents 6 Push the stamp unit back in Push the stamp unit in until it clicks into place 7 Replace the original pressure sheet Push the holders in until they click into place 8 Close the automatic document feeder ...

Page 120: ...highlighted Touch this key to enter a line break when entering the body text of an e mail message Touch this key to delete the characters to the left of the cursor one character at a time Touch this key to temporarily change the key layout of character entry mode to a different language Select the key layout that you wish to use Touch this key to enter a space between letters This temporarily chan...

Page 121: ...een without entering text Touch this key to enter the text that currently appears and return to the previous setting screen Search results will appear based on the entered characters in the text entry screen indicates how many characters can be entered A number of characters greater than cannot be entered The key layouts that can be selected vary depending on the language selected in MFP Display L...

Page 122: ... ENLARGING REDUCING THE LENGTH AND WIDTH SEPARATELY XY Zoom 2 28 ORIGINAL SIZES 2 29 SPECIFYING THE ORIGINAL SIZE 2 29 STORING FREQUENTLY USED ORIGINAL SIZES 2 30 OUTPUT 2 33 OUTPUT MODES 2 35 MAKING COPIES USING THE BYPASS TRAY 2 40 SPECIAL MODES SPECIAL MODES 2 43 ADDING MARGINS Margin Shift 2 46 ERASING PERIPHERAL SHADOWS Erase 2 48 COPYING EACH FACING PAGE OF A BOUND DOCUMENT Dual Page Copy 2 ...

Page 123: ...IN COPIES RGB Adjust 2 120 ADJUSTING THE SHARPNESS OF AN IMAGE Sharpness 2 121 WHITENING FAINT COLORS IN COPIES Suppress Background 2 122 ADJUSTING THE COLOR Color Balance 2 124 ADJUSTING THE BRIGHTNESS OF A COPY Brightness 2 126 ADJUSTING THE INTENSITY OF A COPY Intensity 2 127 CHECKING COPIES BEFORE PRINTING Proof Copy 2 128 CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE COPYING Original ...

Page 124: ...CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE page 2 23 5 Copy Ratio key This shows the current copy ratio Touch this key to adjust the copy ratio REDUCTION ENLARGEMENT ZOOM page 2 25 6 Original key Touch this key to enter the original size manually When an original is placed the detected original size is displayed If the original size is set manually the set size appears ORIGINAL SIZES page 2 29 ...

Page 125: ...ame File and Quick File keys that appear when the Special Modes key is touched For information on the document filing function see 6 DOCUMENT FILING 15 Preview key Touch to view a preview image of a copy in the touch panel before printing the copy CHECKING A PREVIEW IMAGE OF A COPY Preview page 2 140 Tray during paper feeding Do not pull out a tray while paper is being fed from the tray This will ...

Page 126: ...ey System Settings Administrator Customize Key Setting Registration is performed in System Settings Operation Settings Customize Key Setting in the Web page menu 11x17 8 x11 8 x11R Auto 8 x11 Plain 8 x14 8 x11 8 x11 Color Mode Special Modes Plain 2 Sided Copy Output Copy Ratio 100 3 2 1 Original Paper Select Auto Full Color Exposure Auto 4 Erase Margin Shift Brightness Preview These 3 keys can be ...

Page 127: ...ginal is placed Basic copy settings Select the basic copy settings The main settings are as follows Color mode COPY COLOR MODES page 2 21 Exposure and original type CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE page 2 23 Copy ratio REDUCTION ENLARGEMENT ZOOM page 2 25 Original size ORIGINAL SIZES page 2 29 Paper Settings PAPER TRAYS page 2 11 2 sided copy settings Select settings as needed for 2 s...

Page 128: ... folding function page 2 38 Special mode settings Select special modes such as Margin Shift and Erase SPECIAL MODES page 2 43 Number of copies sets setting Set the number of copies number of sets Start copying Start scanning the original s and making copies Press the COLOR START key or the BLACK WHITE START key OK Output Sort Right Tray Offset Offset Tray Staple Sort Group Saddle Stitch Punch Fold...

Page 129: ... 5 To store a copy job using the document filing function select copy settings and then touch the File key or the Quick File key To cancel all settings press the CLEAR ALL key When the CLEAR ALL key is pressed all settings selected to that point are cleared and you will return to the base screen To stop scanning of the original and copying press the STOP key When the STOP key is pressed a message ...

Page 130: ... B4 B5 B5R 8 1 2 x 11 8 1 2 x 14 11 x 17 AB 2 A3 A4 A4R A5 B5 B5R 216 mm x 330 mm 8 1 2 x 13 A3 A4 A4R A5 B4 B5 B5R 8 1 2 x 11 11 x 17 216 mm x 330 mm 8 1 2 x 13 AB 3 A4 A4R A5 B4 8K 16K 16KR A3 A4 A4R A5 B4 8K 16K 16KR 8 1 2 x 11 11 x 17 216 mm x 330 mm 8 1 2 x 13 AB 4 A3 A4 A4R A5 B5 B5R 216 mm x 340 mm 8 1 2 x 13 2 5 A3 A4 A4R A5 B4 B5 B5R 8 1 2 x 11 11 x 17 216 mm x 340 mm 8 1 2 x 13 2 5 AB 5 ...

Page 131: ...n Copy If the orientation of the original and paper are different the original image will be automatically rotated 90 degrees to match the paper When an image is rotated a message is displayed Example This function operates in both auto paper selection mode and auto image mode Rotation can be disabled using Rotation Copy Setting in the System Settings Administrator a b c abc Document glass Documen...

Page 132: ...at has the same size and type of paper that tray will be automatically selected and the copy job will continue To return to automatic paper tray selection after selecting a tray manually press the CLEAR ALL key System Settings Administrator Initial Status Settings Paper Tray Use this setting to change the tray that is selected by default 11x17 8 x11 8 x11R Auto 8 x11 Plain 8 x14 8 x11 8 x11 Color ...

Page 133: ...eder tray The stack of originals must not be higher than the indicator line on the tray 2 Check the paper to be used and the color mode Make sure that the desired paper tray and color mode are selected To change the paper tray touch the Paper Select key PAPER TRAYS page 2 11 To change the color mode touch the Color Mode key COPY COLOR MODES page 2 21 Depending on the size of the placed original th...

Page 134: ... copies If an incorrect number of copies is set Press the CLEAR key and then enter the correct number 4 Press the COLOR START key or the BLACK WHITE START key Even if a color mode is selected copying will take place in black and white if the BLACK WHITE START key is pressed To cancel scanning of the original and copying Press the STOP key Plain 7 8 11 Special Modes 2 Sided Copy ...

Page 135: ... Do not place any objects under the original size detector Closing the automatic document feeder with an object underneath may damage the original size detector plate and prevent correct detection of the document size 2 Check the paper to be used and the color mode Make sure that the desired paper tray and color mode are selected To change the paper tray touch the Paper Select key PAPER TRAYS page...

Page 136: ...originals have been scanned In this case go to the next step Even if a color mode is selected copying will take place in black and white if the BLACK WHITE START key is pressed 5 Remove the original and place the next original and then press the COLOR START key or the BLACK WHITE START key Repeat this step until all originals have been scanned For the second original and following originals use th...

Page 137: ... Select the 2 sided copy mode 1 Touch the key of the desired mode Automatic 2 sided copying of 1 sided originals Automatic 2 sided copying of 2 sided originals 1 sided copying of 2 sided originals 2 Touch the OK key To make 2 sided copies of a 1 sided portrait original placed horizontally or to invert the reverse side with respect to the front side when copying a 2 sided original touch the Binding...

Page 138: ...are only making a single copy the copy can be made with the copy number display showing 0 If an incorrect number of copies is set Press the CLEAR key and then enter the correct number 6 Press the COLOR START key or the BLACK WHITE START key To cancel scanning of the original and copying Press the STOP key Originals Binding Change is used Binding Change is not used The reverse side is upside down T...

Page 139: ... open parts outside of the original will be copied black causing excessive use of toner Do not place any objects under the original size detector Closing the automatic document feeder with an object underneath may damage the original size detector plate and prevent correct detection of the document size 2 Touch the 2 Sided Copy key Originals Copies Original size detector 8 1 2 x 11 R A4R B5R 8 1 2...

Page 140: ...umber of copies number of sets with the numeric keys Up to 999 copies sets can be set A single copy can be made even if 0 appears for the number of copies If an incorrect number of copies is set Press the CLEAR key and then enter the correct number 6 Press the COLOR START key or the BLACK WHITE START key Scanning begins 7 Remove the original and place the next original and then press the COLOR STA...

Page 141: ...To cancel scanning of the original and copying Press the STOP key System Settings Administrator Initial Status Settings 2 Sided Copy The default 2 sided copy mode can be changed Read End Place next original Press Start When finished press Read End ...

Page 142: ...s copied in full color Auto The machine automatically detects whether each original is color or black white and switches the mode appropriately full color for a color original or black white for a black white original Single Color The original is copied in the selected color only All colors in the original are changed to the selected color which can be selected from red green blue cyan magenta or ...

Page 143: ...ITE START key as appropriate to manually switch between color and black white Copying takes place in black white when the BLACK WHITE START key is pressed regardless of the color mode setting System Settings Administrator Initial Status Settings Color Mode This is used to change the default color mode setting System Settings Administrator Detect Standard in Auto Color Mode When the color mode is s...

Page 144: ...e select keys 11x17 8 x11 8 x11R Auto 8 x11 Plain 8 x14 8 x11 8 x11 Color Mode Special Modes Plain 2 Sided Copy Output File Quick File Copy Ratio 100 3 2 1 Original Paper Select Auto Full Color Exposure Auto 4 Preview Exposure OK Manual Original Image Type 1 3 5 Text Prtd Photo Photo Text Photo Map Text Printed Photo Light Original Scan Resolution Auto Mode Description Text Text Prtd Photo Printed...

Page 145: ...es not seem quite right If the image seems too light or too dark when Auto is selected the exposure level can be adjusted using Copy Exposure Adjustment in the system settings administrator To change the resolution When making a full size black white copy you can press the Scan Resolution key to select the scanning resolution On the MX 4100N numbers that can be selected for the document glass are ...

Page 146: ...m to is displayed change the orientation of the original as indicated in the message For a non standard size original the size must be entered in order to use Auto Image To cancel automatic ratio selection Touch the Auto Image key so that it is no longer highlighted To return the ratio to 100 To return the ratio setting to 100 touch the Copy Ratio key to display the ratio menu and then touch the 1...

Page 147: ... Extra Preset Ratios in the system settings administrator To quickly select a ratio touch a reduction or enlargement key to select a ratio close to the desired ratio and then use the zoom keys for fine adjustment The zoom keys can be used to select any ratio from 25 to 400 in increments of 1 Touch the key to increase the ratio or the key to decrease the ratio If you continue to touch the key the r...

Page 148: ...o 100 To return the ratio setting to 100 touch the Copy Ratio key to display the ratio menu and then touch the 100 key System Settings Administrator Add or Change Extra Preset Ratios Two enlargement preset ratios 101 to 400 and two reduction preset ratios 25 to 99 can be added An added preset ratio can also be changed Copy Ratio OK Auto Image XY Zoom 121 129 64 77 100 Zoom 75 11x17 11x17 8 x11 8 x...

Page 149: ...e ratio from 25 to 400 in increments of 1 3 Touch the Y key and set the Y vertical ratio in the same way as the X key 4 Touch the OK key After touching the OK key make sure that a paper size suitable for the ratio is selected To quickly select a ratio touch a preset ratio key A to select a ratio close to the desired ratio and then use the zoom keys B for fine adjustment As an alternative to touchi...

Page 150: ... 2 Touch the OK key Specifying an AB original size 1 Touch the AB Inch key 2 Touch the appropriate original size key 3 Touch the OK key Specifying a non standard original size 5 x8 5 x8 R 8 x11 8 x14 8 x13 8 x13 8 x11R 11x17 Custom Size Original OK Size Input Inch Auto Manual AB Manual 2 1 Original OK A5 A5R B5 Size Input A4R 216x340 216x343 A4 B5R B4 A3 Custom Size Inch Auto Manual AB Manual 3 1 ...

Page 151: ...rom 5 1 2 to 17 140 mm to 432 mm can be entered If the horizontal dimension of the original is less than 5 1 2 140 mm use the document glass 2 Enter the Y vertical dimension of the original Touch the Y key and enter the Y vertical dimension of the original with the keys When the document glass is used a number from 1 to 11 5 8 25 mm to 297 mm can be entered When the automatic document feeder is us...

Page 152: ...izontal dimension of the original With the X key highlighted enter the X horizontal dimension of the original with the keys A dimension from 1 to 17 25 mm to 432 mm can be entered 2 Enter the Y vertical dimension of the original Touch the Y key and enter the Y vertical dimension of the original with the keys A dimension from 1 to 11 5 8 25 mm to 297 mm can be entered 3 Touch the OK key The stored ...

Page 153: ...e Custom Size key 2 Retrieve the desired stored original size 1 Touch the Recall tab 2 Touch the key of the original size that you wish to retrieve 3 Touch the OK key To cancel the operation Press the CLEAR ALL key 5 x8 5 x8 R 8 x11 8 x14 8 x13 8 x11R 11x17 Custom Size Original OK Size Input Inch AB 8 x14 Auto Manual 8 x13 X15 Y 8 Custom Size Original OK OK Recall Store Delete 3 1 2 ...

Page 154: ... sets to the tray Note that the sets will not be offset in the output tray When this function is selected three keys will appear for selecting the staple position Staple sort function Saddle stitch function page 2 36 5 Group key This is used to group copies by page Group mode page 2 35 6 Output display An icon will appear to indicate the output mode 7 Right Tray key Select this key to have output ...

Page 155: ...at peripheral devices are installed In addition it may not be possible to select some keys depending what peripheral devices are installed If your screen is different from the screen of previous page see the screens that follow Example The screen when a finisher or saddle stitch finisher is not installed Right Tray Offset Tray Sort Group Offset Output OK ...

Page 156: ...for document filing is full copying of a large number of originals using the sort function will be impeded Delete unneeded files from the Quick File Folder Sort Output Originals Output Set the number of copies 5 Touch the Output key Touch the Sort key Press the COLOR START key or the BLACK WHITE START key The group function is automatically selected when an original is placed on the document glass...

Page 157: ...taple at top left corner 1 Applicable paper sizes 8 1 2 x 11 A4 B5 16K Number of sheets that can be stapled Max 50 sheets 2 Saddle stitch finisher Applicable paper sizes 11 x 17 8 1 2 x 14 8 1 2 x 13 1 2 8 1 2 x 13 2 5 8 1 2 x 13 8 1 2 x 11 R A3 B4 A4R B5R 8K 16KR Number of sheets that can be stapled 11 x 17 8 1 2 x 14 8 1 2 x 13 1 2 8 1 2 x 13 2 5 8 1 2 x 13 A3 B4 8K Max 25 sheets 2 8 1 2 x 11 R ...

Page 158: ...e inserted When Mixed Size Original in the special modes is used with the Same Width setting the maximum number of sheets that can be stapled is 25 for a saddle stitch finisher or 30 for a finisher regardless of the paper size The saddle stitch function can only be used when a saddle stitch finisher is installed ...

Page 159: ...the fold settings screen To fold inward printed side inside touch the Fold Inside key To fold outward printed side outside touch the Fold Outside key Special media such as transparency film and tab paper cannot be used When the paper folding function is selected the staple or hole punch function cannot be used When two sided printing is disabled in the machine s system settings administrator the p...

Page 160: ... and punch functions When using the staple sort function or the punch function the original must be placed as shown below to enable stapling or punching in the desired position on the paper The hole punch function cannot be used with the saddle stitch or paper folding function together Staple sort Punch Document feeder tray Document glass Document feeder tray Document glass One staple top Two stap...

Page 161: ... parts outside of the original will be copied black causing excessive use of toner 2 Place paper in the bypass tray Insert the paper with print side face down However if the paper type is Letter Head or Pre Printed load the paper with the print side face up If Disabling of Duplex is enabled in the system settings administrator load the paper in the normal way face up in trays 1 to 5 face down in t...

Page 162: ...can be touched to display the 16K 16KR and 8K keys Touch one of these keys if you loaded the corresponding size of paper 2 Touch the OK key When Envelope is selected specify the size of the envelope When finished touch the OK key If tab paper is selected check the size Touch the Auto Inch key or the Auto AB key When you have finished checking changing the setting touch the OK key Paper Select Pape...

Page 163: ...ge at a time When using sort mode change originals and press the START key Repeat until all pages have been scanned and then press the Read End key For the second original and following originals use the same START key as you did for the first original To cancel scanning of the original and copying Press the STOP key Paper Select Paper Tray Bypass Tray OK Plain Plain Plain 2 8 x11R 8 x11 3 8 x14 4...

Page 164: ...S AT ONCE Job Build page 2 55 6 Tandem Copy key USING TWO MACHINES TO MAKE A LARGE NUMBER OF COPIES Tandem Copy page 2 58 7 Covers Inserts key USING A DIFFERENT PAPER TYPE FOR COVERS Covers Inserts page 2 61 8 Transparency Inserts key ADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM Transparency Inserts page 2 72 9 Multi Shot key COPYING MULTIPLE ORIGINALS ONTO ONE SHEET Multi Shot page 2 74 10 Bo...

Page 165: ...age 2 128 7 Original Count key CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE COPYING Original Count page 2 131 8 Mixed Size Original key COPYING ORIGINALS OF DIFFERENT SIZES Mixed Size Original page 2 133 9 Slow Scan Mode key COPYING THIN ORIGINALS Slow Scan Mode page 2 136 Special Modes 2 2 OK Image Edit Quick File Proof Copy Color Adjustments Slow Scan Mode Original Count Mixed Size Orig...

Page 166: ...mode settings and return to the special modes menu screen Touch this key when you wish to continue selecting other special mode settings C During selection of special mode settings this key returns you to the special modes menu screen without saving the settings When settings have been completed this cancels the settings and returns you to the special modes menu screen Special Modes OK 1 2 Margin ...

Page 167: ...r the string holes so the image is not cut off 1 1 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Select the special modes 1 Touch the Special Modes key 2 Touch the Margin Shift key Special modes menu 1st screen page 2 43 3 Set the margin shift 1 Touch the margin shift position Select one of the three positions 2 Set the amount of t...

Page 168: ...scanned and then touch the Read End key For the second original and following originals use the same START key as you did for the first original To cancel scanning of the original and copying Press the STOP key Rotation copy cannot be used in combination with margin shift To cancel the margin shift setting Touch the Cancel key in the screen of step 3 System Settings Administrator Initial Margin Sh...

Page 169: ...hadows appear here Not using the erase function Using the erase function Shadows appear on the copy Shadows do not appear on the copy 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Select the special modes 1 Touch the Special Modes key 2 Touch the Erase key Special modes menu 1st screen page 2 43 Edge Erase Center Erase Edge Center ...

Page 170: ...ss to copy multiple original pages copying will take place as you scan each original If you have selected sort mode change originals and press the START key Repeat until all pages have been scanned and then touch the Read End key For the second original and following originals use the same START key as you did for the first original To cancel scanning of the original and copying Press the STOP key...

Page 171: ...cument glass Align the center of the original with the appropriate size mark 2 Select 8 1 2 x 11 A4 size paper Select the paper as explained in PAPER TRAYS page 2 11 5 6 5 6 Book or bound document The facing pages are copied onto 2 separate pages 11 x 17 A3 Size mark The page on this side is copied first Centerline of A3 original Centerline of 11 x 17 original Centerline of original 11x17 3 2 1 8 ...

Page 172: ...l and following originals use the same START key as you did for the first original To cancel scanning of the original and copying Press the STOP key When using dual page copy the original must be placed on the document glass To erase shadows caused by the binding of a book or other bound document use the erase function However note that Center Erase and Edge Center Erase cannot be used To cancel d...

Page 173: ...amphlet Pamphlet copy using 8 original pages 1 Place the original Place the original face up in the document feeder tray or face down on the document glass If the originals are 2 sided place them in the document feeder tray 2 Select the special modes 1 Touch the Special Modes key 2 Touch the Pamphlet Copy key Special modes menu 1st screen page 2 43 7 2 2 3 4 5 6 7 5 3 7 5 4 Originals 7 2 7 5 3 5 4...

Page 174: ...ently selected tray is displayed To change the paper tray for the cover touch the Paper Tray key When the Paper Tray key is touched a tray selection screen appears Select the paper tray for the cover in the tray selection screen and touch the OK key 3 Touch the OK key If the cover will be copied on label sheets transparency film and tab paper cannot be used To cancel cover settings Touch the Cance...

Page 175: ...ank pages will be automatically produced at the end if the number of original pages is not a multiple of four When a saddle stitch finisher is installed the saddle stitch function can be used When pamphlet copy is used in combination with the saddle stitch function and the number of originals is greater than the number of sheets that can be stapled a message will appear showing the Cancel key the ...

Page 176: ...rom the set with the first page The settings that you select for the first set can be used for all remaining sets Sorting the copies of a large number of originals into 2 sets 1 Insert the originals face up in the document feeder tray Insert the originals all the way into the document feeder tray Multiple originals can be placed in the document feeder tray The stack of originals must not be higher...

Page 177: ...in Changing the copy settings for each set of originals To cancel scanning Press the STOP key All scanned data will be cleared 5 Touch the Read End key To cancel copying Press the STOP key If the Quick File Folder of document filing mode is full copying in job build mode will be impeded Delete unneeded files from the Quick File Folder To cancel job build mode Touch the Job Build key in the screen ...

Page 178: ...hanged manually with the Original key If the automatic original detection function is operating the original size will be detected for each set of originals placed When the bypass tray is selected it is not possible to change the paper type If XY Zoom was set for the ratio when the previous original was scanned it will not be possible to change the ratio When Job Build is used in combination with ...

Page 179: ...ing the system settings in the master machine the IP address of the slave machine is required For the port number it is best to use the initial setting 50001 Unless you experience difficulty with this setting do not change the port number The tandem settings should be configured by your network administrator If the master machine and slave machine will switch roles configure the IP address of the ...

Page 180: ... originals and press the START key Repeat until all pages have been scanned and then touch the Read End key For the second original and following originals use the same START key as you did for the first original The following screen appears when the START key is pressed After the message appears tandem copying begins If tandem copying is not possible the following screen appears To have the maste...

Page 181: ...e the machine that still has paper continues the job When paper is added to the machine that ran out the job resumes When user authentication is enabled User authentication is enabled in the master machine tandem copying is possible User authentication is enabled in the slave machine but not in the master machine tandem copying is not possible If tandem copying is performed without setting the num...

Page 182: ...sert paper in the tray before using the cover insert function Before selecting the cover insert function place the originals in the document feeder tray select 1 sided or 2 sided copying and select the number of copies and any other desired copy settings When these settings have been completed perform the procedure to select covers inserts The originals must be scanned using the automatic document...

Page 183: ...eder tray Insert the originals all the way into the document feeder tray Multiple originals can be placed in the document feeder tray The stack of originals must not be higher than the indicator line on the tray The document glass cannot be used 2 Select the special modes 1 Touch the Special Modes key 2 Touch the Covers Inserts key Special modes menu 1st screen page 2 43 3 Touch the Front Cover ke...

Page 184: ...creen and touch the OK key 4 Touch the OK key If the cover will be copied on label sheets transparency film and tab paper cannot be used If not copied on tab paper can be inserted To cancel cover settings Touch the Cancel key 5 If you wish to insert a back cover touch the Back Cover key The screen of step 4 appears The procedures are the same as for the front cover Follow the procedures in step 4 ...

Page 185: ...RT key Copying of the originals in the document feeder tray begins To cancel scanning and copying Press the STOP key This function cannot be used in combination with the saddle stitch function The document glass cannot be used Cover settings cannot be selected if insertion of covers and inserts is disabled in the system settings administrator To cancel cover sheet insertion Touch the Cancel key in...

Page 186: ...he originals all the way into the document feeder tray Multiple originals can be placed in the document feeder tray The stack of originals must not be higher than the indicator line on the tray The document glass cannot be used 2 Select the special modes 1 Touch the Special Modes key 2 Touch the Covers Inserts key Special modes menu 1st screen page 2 43 3 Touch the Insertion Type A key 6 5 4 2 3 4...

Page 187: ...OK key 4 Touch the OK key If both sides of the insert will be copied on label sheets transparency film and tab paper cannot be used If not copied on tab paper can be inserted 5 If you wish to insert a different type of insert sheet touch the Insertion Type B key The screen of step 4 appears Settings are selected in the same way as for insert type A Follow the procedures in step 4 When following th...

Page 188: ...ded originals page 2 157 The CLEAR key can be pressed to return the setting of the selected item to the default value If you make a mistake press the CLEAR key and then enter the correct number 3 Touch the Enter key C This shows the total number of inserts Up to 100 insert sheets can be inserted To insert multiple inserts touch the Enter key after entering each insertion page number insertion posi...

Page 189: ...serts as for the copies Up to 100 insert sheets can be added Note that two insert sheets cannot be inserted between the same two pages When performing 2 sided copying of 2 sided originals an insert cannot be added between the front and reverse sides of an original page This function cannot be used in combination with the saddle stitch function Cover insert settings cannot be selected if insertion ...

Page 190: ...s 1 Touch the Special Modes key 2 Touch the Covers Inserts key Special modes menu 1st screen page 2 43 2 Touch the Page Layout key 12 11 10 9 8 7 6 5 4 3 2 1 12 11 10 9 8 7 6 5 4 3 2 1 4th page insert A 7th page insert B 9th page insert B 12th page insert A 5th page insert A 7th page insert B 9th page insert B 12th page insert A Special Modes OK Cancel OK Front Cover Back Cover Insertion Type B In...

Page 191: ...sertion Type B key and go to step 5 To cancel touch the Cancel key Icons Copy on front side only Copy on reverse side only 2 sided copy Do not copy For inserts the insertion page also appears represents a page number Copy only on front side at page 2 sided copy at page Insert without copying at page 4 Change the front back cover settings The settings are changed in the same way as they are initial...

Page 192: ...anging the settings touch the OK key and return to step 3 6 Touch the OK key You will return to the base screen of copy mode Covers Inserts Insertion Modify OK Insertion Type B Insertion Type A 5 Insertion Total 4 8 x11 Plain Tray 1 Bypass Tray 8 x11 Plain Enter Insertion Page Special Modes OK Cancel OK Front Cover Back Cover Insertion Type B Insertion Type A Insertion Settings Tray Settings Inser...

Page 193: ...tray Place the transparency film face down on the bypass tray When placing the transparency film the rounded corner of the film should be At the front and left if the film is oriented horizontally At the back and left if the film is oriented vertically After loading the transparency film configure the bypass tray settings as explained in MAKING COPIES USING THE BYPASS TRAY page 2 40 2 Place the or...

Page 194: ...lected paper tray paper size and paper type are indicated here 5 Press the COLOR START key or the BLACK WHITE START key Copying will begin To cancel scanning and copying Press the STOP key The number of copies cannot be selected in this mode When performing 2 sided copying only 2 sided to 1 sided mode can be used To cancel the transparency inserts setting Touch the Cancel key in the screen of step...

Page 195: ...ginal pages onto one sheet This function is convenient when you wish to present multiple pages in a compact format or show a view of all pages in a document 2in1 copying 4in1 copying B A A B D C B A A B C D 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Select the special modes 1 Touch the Special Modes key 2 Touch the Multi Shot ke...

Page 196: ...RT key Repeat until all pages have been scanned and then touch the Read End key For the second original and following originals use the same START key as you did for the first original To cancel scanning and copying Press the STOP key When using the multi shot function the appropriate copy ratio will be automatically set based on the original size paper size and the number of originals to be copie...

Page 197: ...function is convenient for arranging copies into an attractive booklet or pamphlet 1 Select the special modes 1 Touch the Special Modes key 2 Touch the Book Copy key Special modes menu 1st screen page 2 43 C 3 B 2 A 1 D 4 A 1 B 2 C 3 D 4 3 1 2nd page Back cover Originals Cover Inside of cover 3rd page 1st page 4th page Inside of back cover Place the original The copies are in the same layout as th...

Page 198: ...cted tray is displayed In the example screen 11 x 17 A3 size plain paper is loaded in the bypass tray To change the paper tray for the cover touch the Paper Tray key When the Paper Tray key is touched a tray selection screen appears Select the desired paper tray in the tray selection screen and touch the OK key 3 Touch the OK key If the cover will be copied on label sheets transparency film and ta...

Page 199: ...ollowing order Opened inside of front cover and 1st page Opened 2nd and 3rd page Opened last page and inside of back cover To cancel scanning Press the STOP key 7 Place the next pair of opened pages and press the COLOR START key or the BLACK WHITE START key Repeat this step until all original pages have been scanned For the second original and following originals use the same START key as you did ...

Page 200: ... is not a multiple of four If a saddle stitch finisher is installed the book copy function can be used in combination with the saddle stitch or paper folding function When book copy is selected 2 sided copying is automatically selected When settings are selected that prevent 2 sided copying the book copy function cannot be used To cancel book copy Touch the Cancel key in the screen of step 2 Read ...

Page 201: ...ying with a left binding Originals Placing the originals Loading tab paper Document feeder tray Insert the originals so that the side with no tab text enters first Load the tab paper so that the tab on the first sheet is toward you Document glass Place so that the side with the tab text is on the left GHI DEF ABC GHI DEF ABC ABC Prepare originals that match the tab positions The image is shifted b...

Page 202: ...ft 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Select the special modes 1 Touch the Special Modes key 2 Touch the Tab Copy key Special modes menu 1st screen page 2 43 3 Set the tab width 1 Set the image shift width tab width with the keys 0 to 5 8 0 mm to 20 mm can be entered 2 Touch the OK key You will return to the base screen ...

Page 203: ...ying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected sort mode change originals and press the START key Repeat until all pages have been scanned and then touch the Read End key For the second original and following originals use the same START key as you did for the first original To cancel scanni...

Page 204: ...t the paper as explained in PAPER TRAYS page 2 11 2 Place the original face down on the document glass 3 Select the special modes 1 Touch the Special Modes key 2 Touch the Card Shot key Special modes menu 1st screen page 2 43 Front Back Originals Copies Example of an 8 1 2 x 11 A4 size portrait copy Example of an 8 1 2 x 11 A4 size landscape copy 11x17 8 x11 8 x11R Auto 8 x11 Plain 8 x14 8 x11 Col...

Page 205: ...OK key You will return to the base screen of copy mode Make sure that the entered dimensions appear in the Original key 5 Press the COLOR START key or the BLACK WHITE START key to scan the front side of the card To cancel scanning Press the STOP key 6 Turn the card over and press the COLOR START key or the BLACK WHITE START key to scan the reverse side of the card Use the same START key that you u...

Page 206: ...g this function To cancel card shot Touch the Cancel key in the screen of step 4 System Settings Administrator Card Shot Settings This is used to set the values to which the size returns when the Size Reset key is pressed 1 to 8 1 2 25 mm to 210 mm can be entered for both the horizontal and vertical dimensions The factory default settings are 3 3 8 86 mm for X the width and 2 1 8 54 mm for Y the h...

Page 207: ...nly Text A 6 positions Watermark Center of paper If the selected stamp content of one position overlaps the stamp content of another position priority will be given in the following order watermark right side left side center Content that is hidden due to overlapping will not be printed Text will be printed at the preset size regardless of the copy ratio or paper size setting Text will be printed ...

Page 208: ...at show the print positions will appear as follows depending on the state of the settings The above key is the top left key The appearance of each key varies depending on the position of the key Date and Page Numbering cannot be selected in multiple positions If the Date key or Page Numbering key is touched when Date or Page Numbering has already been selected for a position a message will appear ...

Page 209: ...t binding of the originals 2 Select stamp settings for covers inserts If you do not want to print the stamp items on covers inserts touch the checkbox to remove the checkmark 3 Touch the OK key You will return to the base screen of copy mode To edit a stamp position or delete a stamp item touch the Layout key CHECKING THE STAMP LAYOUT Layout page 2 102 When copying on covers inserts is not selecte...

Page 210: ...d and then touch the Read End key For the second original and following originals use the same START key as you did for the first original If you selected printing in color press the COLOR START key Even if a color is selected pressing the BLACK WHITE START key will print the stamp items in black and white If a color print setting is selected the copy will be counted as a full color copy even if i...

Page 211: ...e separator 3 Touch the Print Color key and select the print color Touch the desired color and touch the OK key If you selected a color other than Bk Black press the COLOR START key Pressing the BLACK WHITE START key will print the date in black and white If the date is printed in color on a black and white copy the copy will be included in the full color count APR 04 2010 Cancel Print Color Bk Bl...

Page 212: ...ing Clock in the system settings 5 Select the pages that the date will be printed on and touch the OK key Select printing on the first page only or printing on all pages After touching the OK key continue from step 5 of GENERAL PROCEDURE FOR USING STAMP page 2 87 to complete the copy procedure To cancel the date print setting Touch the Cancel key in the screen of step 2 Cancel Print Color Bk Black...

Page 213: ...the stamp background Seven colors can be selected for the stamp color Two stamp sizes can be selected CONFIDENTIAL PRIORITY PRELIMINARY FINAL FOR YOUR INFO DO NOT COPY IMPORTANT COPY URGENT DRAFT TOP SECRET PLEASE REPLY 1 Touch the Stamp key in the stamp selection screen See steps 1 to 4 of GENERAL PROCEDURE FOR USING STAMP page 2 87 2 Touch the key of the stamp that you wish to use CONFIDENTIAL C...

Page 214: ...all pages After touching the OK key continue from step 5 of GENERAL PROCEDURE FOR USING STAMP page 2 87 to complete the copy procedure The stamp text cannot be edited To cancel a stamp setting Touch the Cancel key in the screen of step 2 Cancel OK PRIORITY CONFIDENTIAL DO NOT COPY FOR YOUR INFO DRAFT URGENT FINAL PRELIMINARY COPY IMPORTANT PLEASE REPLY TOP SECRET Print Color Bk 2 1 3 Larger Smalle...

Page 215: ...ys and touch the OK key The CLEAR key can be pressed to return the setting of the selected item to the default value If you make a mistake press the CLEAR key and then enter the correct number When 2 sided copying is performed the total pages is the total number of sides of the paper If the final page is blank it is not counted However if a back cover will be added and the Count Back Cover checkbo...

Page 216: ...o which means that page numbers are automatically printed through the last page based on the First Number and Printing Start from Page settings If the Last Number is set to a number smaller than the Total Pages page numbers are not printed on pages after the page set as the Last Number Printing Starts from Page is used to set the page number from which you want to begin printing page numbers For e...

Page 217: ...are 1 sided copies and the inserted sheets are 2 sided copies each body sheet is counted as one page and each inserted sheet is counted as two pages Page numbers are printed on covers inserts if the covers inserts are counted and if they are copied on 8 Touch the OK key 9 Touch the OK key After touching the OK key continue from step 5 of GENERAL PROCEDURE FOR USING STAMP page 2 87 to complete the ...

Page 218: ...other stamp item is set in this changing position the page numbers will alternate sides with this stamp item A stamp item that is in a position not affected by the changing page number position will be printed in its original set position Example When four pages are copied using pamphlet copy and the page number format is 1 2 3 the result is as follows In this example the page number is set at the...

Page 219: ... touch the OK key To store or delete a text string touch the Store Delete key Storing editing and deleting text strings page 2 100 3 Specify the text to be printed 1 Touch the text string that you wish to select You can touch the 5 10 key to switch the number of keys displayed in the screen between 5 and 10 When 5 key display is selected the entire text string appears in each key 2 Touch the OK ke...

Page 220: ...on the first page only or printing on all pages After touching the OK key continue from step 5 of GENERAL PROCEDURE FOR USING STAMP page 2 87 to complete the copy procedure Text settings can also be configured in the Web pages Click Application Settings Copy settings and then Text Settings Stamp in the Web page menu To cancel a text setting Touch the Cancel key in the screen of step 2 Cancel Print...

Page 221: ... the text string is touched the following screen appears When the Modify key is touched a text entry screen appears The stored text string appears in the text entry screen Edit the text When you have finished entering the text touch the OK key The text entry screen will close When the Delete key is touched the stored text is deleted Text settings can also be configured in the Web pages Click Appli...

Page 222: ... screen of step 2 To copy using a stored text string continue from step 2 of PRINTING TEXT ON COPIES Text page 2 98 No 01 AAA AAA No 03 CCC CCC No 04 No 02 BBB BBB No 05 No 07 No 08 No 09 No 10 No 06 1 3 10 5 Store Delete Stamp Text 10 5 Store Delete Stamp Text Back ...

Page 223: ...want to delete or whose position you want to change A maximum of 14 characters appear in each key 3 To change the position of the item touch the Move key To delete the item touch the Delete key If the Move key is touched a screen for selecting the destination position appears If the Delete key is touched the item is deleted Go to step 6 OK Special Modes Special Modes OK Layout Cancel Date Watermar...

Page 224: ...itch the print positions 5 Touch the OK key If you attempt to move the stamp item to a position that is already occupied by another stamp item a message will appear asking you if you wish to overwrite the other stamp item To overwrite the other stamp item touch the Yes key To cancel the move touch the No key 6 Touch the OK key Select the location to move the selected item OK Stamp Move Not selecte...

Page 225: ...e selected for the watermark color The angle of a watermark can be selected in the range 90 degrees to 90 degrees in increments of 45 degrees CONFIDENTIAL PRIORITY PRELIMINARY FINAL FOR YOUR INFO DO NOT COPY IMPORTANT COPY URGENT DRAFT TOP SECRET PLEASE REPLY 1 Touch the Watermark key in the stamp selection screen See steps 1 to 4 of GENERAL PROCEDURE FOR USING STAMP page 2 87 2 Touch the key of t...

Page 226: ... the first page only or printing on all pages After touching the OK key continue from step 5 of GENERAL PROCEDURE FOR USING STAMP page 2 87 to complete the copy procedure The watermark text cannot be edited To cancel a watermark setting Touch the Cancel key in the screen of step 2 Cancel OK PRIORITY CONFIDENTIAL DO NOT COPY FOR YOUR INFO DRAFT URGENT FINAL PRELIMINARY COPY IMPORTANT PLEASE REPLY T...

Page 227: ...NG THE IMAGE Mirror Image page 2 112 4 11x17 Full Bleed key COPYING 11 x 17 ORIGINALS WITH NO EDGE CUT OFF 11 x 17 Full Bleed page 2 113 5 Centering key COPYING IN THE CENTER OF THE PAPER Centering page 2 115 6 B W Reverse key REVERSING WHITE AND BLACK IN A COPY B W Reverse page 2 117 OK Mirror Image B W Reverse Multi Page Enlargement Centering 11x17 Full Bleed Photo Repeat OK Special Modes Image ...

Page 228: ...n 8 1 2 x 11 A4 size paper 4 copies are made Copying on 11 x 17 A3 size paper 8 copies are made Copying on 8 1 2 x 11 A4 size paper 8 copies are made Copying on 11 x 17 A3 size paper 16 copies are made Copying on 8 1 2 x 11 A4 size paper Ratio 95 10 copies are made Copying on 8 1 2 x 11 A4 size paper 2 copies are made Copying on 11 x 17 A3 size paper 4 copies are made Copying on 8 1 2 x 11 A4 size...

Page 229: ...be selected for the paper size 4 Press the COLOR START key or the BLACK WHITE START key Copying will begin If you have selected sort mode change originals and press the START key Repeat until all pages have been scanned and then touch the Read End key For the second original and following originals use the same START key as you did for the first original To cancel scanning and copying Press the ST...

Page 230: ...int it as a composite image using multiple sheets of paper 1 Select the special modes 1 Touch the Special Modes key 2 Touch the keys to switch through the screens 3 Touch the Image Edit key 4 Touch the Multi Page Enlargement key Image Edit KEY page 2 106 Original 8 1 2 x 11 A4 size Copy enlarged image on 8 sheets of 11 x 17 A3 paper ...

Page 231: ...ent sizes shown in the table at left are possible for multi page enlargement An A size original cannot be enlarged to a B size and a B size original cannot be enlarged to an A size To print a borderline around the copy image touch the Border Print key so that it is highlighted 3 Place the original face down on the document glass in the orientation indicated in the screen Ready to scan for copy Cop...

Page 232: ...irst a message will appear indicating the original sizes that can be selected If a combination of settings is selected for which multi page enlargement is not possible invalid selection beeps will sound The paper size number of sheets required for the enlarged image and the ratio are automatically selected based on the selected original size and enlargement size The paper size and ratio cannot be ...

Page 233: ... screen of copy mode 4 Press the COLOR START key or the BLACK WHITE START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected sort mode change originals and press the START key Repeat until all pages have been scanned and then touch the Read End key For the second original and following or...

Page 234: ...ect the special modes 1 Touch the Special Modes key 2 Touch the keys to switch through the screens 3 Touch the Image Edit key Image Edit KEY page 2 106 3 Select 11x17 Full Bleed 1 Touch the 11x17 Full Bleed key so that it is highlighted 2 Touch the OK key You will return to the special modes screen Touch the OK key to return to the base screen of copy mode 11 x 17 A3 size original 12 x 18 A3W full...

Page 235: ... have selected sort mode change originals and press the START key Repeat until all pages have been scanned and then touch the Read End key For the second original and following originals use the same START key as you did for the first original To cancel scanning and copying Press the STOP key The original must be placed on the document glass The copy ratio is 100 when this function is used The rat...

Page 236: ...Centering 1 Touch the Centering key so that it is highlighted 2 Touch the OK key You will return to the special modes screen Touch the OK key to return to the base screen of copy mode 4 Press the COLOR START key or the BLACK WHITE START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected s...

Page 237: ...when using the centering function but not enlarged When the original size or the paper size is displayed as a special size this function cannot be used To cancel centering Touch the Centering key in the screen of step 3 so that it is not highlighted ...

Page 238: ...Y page 2 106 3 Select B W Reverse 1 Touch the B W Reverse key so that it is highlighted 2 Touch the OK key You will return to the special modes screen Touch the OK key to return to the base screen of copy mode 4 Press the BLACK WHITE START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selecte...

Page 239: ...ts When this function is selected the Original Image Type setting for exposure adjustment automatically changes to Text To cancel B W reverse Touch the B W Reverse key in the screen of step 3 so that it is not highlighted ...

Page 240: ... Color Balance key ADJUSTING THE COLOR Color Balance page 2 124 5 Brightness key ADJUSTING THE BRIGHTNESS OF A COPY Brightness page 2 126 6 Intensity key ADJUSTING THE INTENSITY OF A COPY Intensity page 2 127 OK Suppress Background Intensity Sharpness Brightness Color Balance RGB Adjust OK Special Modes Color Adjustments Special Modes 2 2 OK Image Edit Quick File Proof Copy Color Adjustments Slow ...

Page 241: ...ther color the adjustment of the first color is canceled 2 Adjust the selected color Touch the key to strengthen the selected color or touch the key to weaken the color 3 Touch the OK key You will return to the special modes screen Touch the OK key to return to the base screen of copy mode 4 Press the COLOR START key Copying will begin If you are using the document glass to copy multiple original ...

Page 242: ... Soft key or the Sharp key 2 Touch the OK key You will return to the special modes screen Touch the OK key to return to the base screen of copy mode 4 Press the COLOR START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected sort mode change originals and press the COLOR START key Repeat u...

Page 243: ...he Suppress Background key Color Adjustments KEY page 2 119 3 Select the suppress background setting 1 Adjust the background suppression level Touch the key to suppress only faint background Touch the key to suppress faint to dark background 2 Touch the OK key You will return to the special modes screen Touch the OK key to return to the base screen of copy mode Light areas are suppressed Level Lev...

Page 244: ...s copying will take place as you scan each original If you have selected sort mode change originals and press the COLOR START key Repeat until all pages have been scanned and then touch the Read End key To cancel scanning and copying Press the STOP key To cancel a suppress background setting Touch the Cancel key in the screen of step 3 ...

Page 245: ...t gradations can be adjusted at once OK OK Cancel Color Adjustments Color Balance Y M C Bk 1 2 3 4 5 6 7 8 All 1 2 3 4 5 6 7 8 Dark Light C Cyan M Magenta Y Yellow B Black 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Select the special modes 1 Touch the Special Modes key 2 Touch the keys to switch through the screens 3 Touch the C...

Page 246: ...reen of copy mode To return the color balance values to the default settings Touch the key The values of all eight gradations will return to the default color balance values The default color balance values are set in Initial Color Balance Setting in the system settings administrator 4 Press the COLOR START key Copying will begin If you are using the document glass to copy multiple original pages ...

Page 247: ...the image brighter or the key to make the image darker 2 Touch the OK key You will return to the special modes screen Touch the OK key to return to the base screen of copy mode 4 Press the COLOR START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected sort mode change originals and press ...

Page 248: ...ouch the OK key You will return to the special modes screen Touch the OK key to return to the base screen of copy mode 4 Press the COLOR START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected sort mode change originals and press the COLOR START key Repeat until all pages have been scann...

Page 249: ...y or face down on the document glass 2 Select copy settings in the base screen 3 Select Proof Copy 1 Touch the Special Modes key SPECIAL MODES page 2 43 2 Touch the keys to switch through the screens 3 Touch the Proof Copy key so that it is highlighted 4 Touch the OK key A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A If OK After adjustments are made 1 set i...

Page 250: ...ange originals and press the START key Repeat until all pages have been scanned and then touch the Read End key One set of copies will be printed For the second original and following originals use the same START key as you did for the first original To cancel copying Press the STOP key 6 Check the printed set of copies If the copies are acceptable touch the End key If you need to change the setti...

Page 251: ...K WHITE START key One set of copies is printed again using the adjusted settings Check the results If further adjustments are needed repeat steps 6 through 8 Repeating Proof Copy does not decrease the remaining number of sets to be printed 9 Touch the End key You will return to the base screen of copy mode and the remaining sets will be printed To cancel scanning and copying Press the STOP key If ...

Page 252: ...le originals can be placed in the document feeder tray The stack of originals must not be higher than the indicator line on the tray 2 Select Original Count 1 Touch the Special Modes key SPECIAL MODES page 2 43 2 Touch the keys to switch through the screens 3 Touch the Original Count key so that it is highlighted 4 Touch the OK key You will return to the base screen of copy mode 3 Press the COLOR ...

Page 253: ...original pages For example when two sided copying is performed using one original the number 1 will appear to indicate that one original sheet was scanned not 2 to indicate the front side page and the reverse side page If the displayed number of original sheets is different from the actual number of original sheets Press the STOP key To cancel the original count mode setting Touch the Original Cou...

Page 254: ...nals that are different sizes but have sides that are the same length The originals are inserted in the document feeder tray with the sides that are the same length aligned together on the left 11 x 17 and 8 1 2 x 11 8 1 2 x 14 and 8 1 2 x 11 R 8 1 2 x 14 and 5 1 2 x 8 1 2 8 1 2 x 13 and 8 1 2 x 11 R 8 1 2 x 13 and 5 1 2 x 8 1 2 8 1 2 x 11 R and 5 1 2 x 8 1 2 A3 and A4 B4 and B5 A4R and A5 Differe...

Page 255: ...o switch through the screens 3 Touch the Mixed Size Original key Special modes menu 2nd screen page 2 44 3 Select Mixed Size Original settings 1 Touch the Same Width key or the Different Width key as appropriate for the originals 2 Touch the OK key You will return to the base screen of copy mode 11 x 17 A3 8 1 2 x 11 A4 Place with the sides that are the same length aligned on the left 8 1 2 x 14 B...

Page 256: ...dels automatic two sided copying cannot be used When Different Width is selected the staple function cannot be used The mixed size original function cannot be used to copy originals that are the same size but are placed in different orientations 8 1 2 x 11 and 8 1 2 x 11 R A4 and A4R etc To cancel the mixed size original setting Touch the Cancel key in the screen of step 3 System Settings Administ...

Page 257: ...cator line on the tray If the originals are inserted with too much force they may crumple and misfeed 2 Select Slow Scan Mode 1 Touch the Special Modes key SPECIAL MODES page 2 43 2 Touch the keys to switch through the screens 3 Touch the Slow Scan Mode key so that it is highlighted 4 Touch the OK key You will return to the base screen of copy mode 3 Press the COLOR START key or the BLACK WHITE ST...

Page 258: ...automatic 2 sided copying cannot be used To cancel the slow scan mode setting Touch the Slow Scan Mode key in the screen of step 2 so that it is not highlighted System Settings Administrator Original Feeding Mode This is used to have scanning always take place in slow scan mode ...

Page 259: ... The Interrupt key does not appear while an original is being scanned 2 Place the original Place the original face up in the document feeder tray or face down on the document glass 3 Select copy settings and press the COLOR START key or the BLACK WHITE START key The interrupt copy job begins 4 When the interrupt copy job is completed the interrupted job resumes To cancel scanning and copying Press...

Page 260: ...ss the Reserve key may appear instead of the Interrupt key Unlike interrupt copy reserve copy does not temporarily stop the job in progress Instead the reserve copy job begins when the job in progress is finished Interrupt copy cannot be used in combination with the following special modes Job Build Tandem Copy Book Copy Card Shot Multi Page Enlargement Original Count If the document glass is used...

Page 261: ...er the original is scanned a preview image of the copy appears in the touch panel The copy is not printed until the Start Copy key is touched in the preview screen 4 Check the preview image and then touch the Start Copy key Copy printing begins For details on the preview screen see PREVIEW SCREEN page 2 142 If you need to change the copy settings touch the Reset key To cancel copying Press the STO...

Page 262: ...eration Press the CLEAR ALL key System Settings Administrator Default Preview You can set the default state of the Preview key to always selected highlighted Enable this setting if you wish to check a preview image each time you make a copy ...

Page 263: ...nserts This key can only be touched when the entire preview image is displayed in the preview screen 5 Function Rev key Touch to check special mode items 2 sided copying and output settings 6 Display zoom key Use this to set the zoom ratio of the displayed image Changes from the left in the order Full Page Twice 4 Times 8 Times The setting applies to all pages in the file not just the displayed pa...

Page 264: ...reen The first four jobs in the print queue the job in progress and reserved jobs can be checked in the job status display B Detail Spool Complete Stop Delete Copy 2 3 4 002 000 Waiting Computer01 002 000 Waiting 0312345678 001 000 Waiting Print Job Job Queue Sets Progress Status Scan to Fax Job Internet Fax Priority 1 1 Job Queue Copy 1 020 001 Copying JOB STATUS 11x17 8 x11 8 x11R Auto 8 x11 Pla...

Page 265: ... completed jobs screen and the spool screen 4 Detail key job queue screen Touch this key to display detailed information on a job 5 Priority key Touch this key to give priority to a selected job 6 Stop Delete key Touch this key to stop or delete a selected job 7 Job list completed jobs screen This shows up to 99 completed jobs The result status of each completed job is shown Copy jobs that used th...

Page 266: ...ob that was canceled 3 Job name Copy appears for a copy job When user authentication is enabled the name of the user that performed the job appears 4 Number of copies sets entered This shows the number of copies sets specified 5 Number of completed copies This shows the number of copies sets completed 000 appears while the job is waiting in the job queue 6 Status Shows the job status Copy 2 002 00...

Page 267: ...ssage appears to confirm the cancelation Touch the Yes key The selected job key is deleted and printing is canceled If the job in progress is a copy job you can also press the STOP key to display the above screen To cancel touch the Yes key If you do not want to cancel the selected print job Touch the No key in step 5 JOB STATUS 3 4 Computer02 002 000 Waiting 1 Computer01 020 001 Printing 03123456...

Page 268: ... the Print Job tab 2 Change the print job status mode to Job Queue Touch this key to change modes The selected mode will be highlighted 3 Touch the key of the copy job to which you want to give priority 4 Touch the Priority key The job being printed stops and the job selected in 3 is printed JOB STATUS 3 4 Computer02 002 000 Waiting 1 Computer01 020 001 Printing 0312345678 001 000 Waiting Internet...

Page 269: ...he paper ran out the Paper Select key can be pressed to change to a different paper tray When the Paper Select key is pressed the paper tray selection screen appears PAPER TRAYS page 2 11 Touch the key of the tray that has the size of paper that you wish to use and then touch the OK key The stopped copy job will resume JOB STATUS Copy 002 000 Waiting Computer01 002 000 Waiting 0312345678 001 000 W...

Page 270: ...t margin shift Select punch hole settings Press the COLOR START key or the BLACK WHITE START key Press the P key Touch the stored program key Press the COLOR START key or the BLACK WHITE START key Considerable time is required to copy the drawings each month because the above settings must be selected In addition mistakes are occasionally made when selecting the settings so some copies must be red...

Page 271: ...am When a highlighted numeric key is touched the following screen appears The Store key can be touched to delete the stored settings and store new settings Go to the next step When the Delete key is touched the stored settings are deleted After the deletion is finished touch the Exit key to return to the base screen When Disabling Deletion of Job Programs is enabled in the system settings a stored...

Page 272: ...r the name When you have finished touch the OK key You will return to the base screen with the stored information reflected in the screen The number of copies cannot be stored 11x17 8 x11 8 x11R Auto 8 x11 Plain 8 x14 8 x11 Color Mode Special Modes Plain 2 Sided Copy Output Copy Ratio 100 3 2 1 Original Paper Select Auto Full Color Exposure Auto 4 Program Name To store make selections and press OK...

Page 273: ...earing in display Front cover Front cover when not copied on Inserts Insert when not copied on Front cover when one side is copied on Insert when one side is copied on Front cover when a 2 sided original is copied on one side of the cover One page is not copied Insert when a 2 sided original is copied on one side of the insert One page is not copied Front cover when both sides are copied on Insert...

Page 274: ...ing copies Front cover Back cover No copying No copying 1 sided copying No copying 2 sided copying No copying No copying 1 sided copying No copying 2 sided copying 1 sided copying 1 sided copying 1 sided copying 2 sided copying 2 sided copying 1 sided copying 2 sided copying 2 sided copying 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 6 5 1 2 3 4 5 6 1 2 3 4 6 5 1 2 3 4 5 6 ...

Page 275: ...ing copies Front cover Back cover No copying No copying 1 sided copying No copying 2 sided copying No copying No copying 1 sided copying No copying 2 sided copying 1 sided copying 1 sided copying 1 sided copying 2 sided copying 2 sided copying 1 sided copying 2 sided copying 2 sided copying 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 6 5 1 2 3 4 5 6 1 2 3 4 6 5 1 2 3 4 5 6 ...

Page 276: ...nt cover Back cover No copying No copying 1 sided copying No copying 2 sided copying No copying No copying 1 sided copying No copying 2 sided copying 1 sided copying 1 sided copying 1 sided copying 2 sided copying 2 sided copying 1 sided copying 2 sided copying 2 sided copying 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 6 5 1 2 3 4 5 6 1 2 3 4 6 5 1 2 3 4 5 6 1 2 3 4 6 5 ...

Page 277: ...es Front cover Back cover No copying No copying 1 sided copying No copying 2 sided copying No copying No copying 1 sided copying No copying 2 sided copying 1 sided copying 1 sided copying 1 sided copying 2 sided copying 2 sided copying 1 sided copying 2 sided copying 2 sided copying 1 2 3 4 5 6 1 2 3 4 5 6 1 3 4 5 6 1 2 3 4 5 6 1 2 3 4 6 1 2 3 4 6 5 1 3 4 6 1 3 4 6 5 1 2 3 4 6 1 2 3 4 6 5 ...

Page 278: ...eet is shown when Insertion Page is set to 3 in the insertion settings of the insert settings in the special modes 1st page 2nd page 3rd page 4th page 5th page 6th page Insert copying condition Resulting copies 1 sided copying Resulting copies 2 sided copying No copying 1 sided copying 2 sided copying 1st page 2nd page 3rd page Insert copying condition Resulting copies 1 sided copying Resulting co...

Page 279: ... 3 28 PRINTING MULTIPLE PAGES ON ONE PAGE 3 29 STAPLING OUTPUT PUNCHING HOLES IN OUTPUT 3 31 CONVENIENT PRINTING FUNCTIONS CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS 3 33 CREATING A PAMPHLET Pamphlet Pamphlet Staple 3 33 INCREASING THE MARGIN Margin Shift 3 35 CREATING A LARGE POSTER Poster Printing 3 36 FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE 3 37 ROTATING THE PRINT...

Page 280: ...NG AND USING PRINT FILES Retention Document Filing 3 58 PRINTING WITHOUT THE PRINTER DRIVER DIRECTLY PRINTING FROM THE MACHINE 3 60 DIRECTLY PRINTING A FILE ON AN FTP SERVER 3 61 DIRECTLY PRINTING A FILE IN USB MEMORY 3 62 DIRECTLY PRINTING A FILE IN A NETWORK FOLDER 3 64 DIRECTLY PRINTING FROM A COMPUTER 3 67 SUBMIT PRINT JOB 3 67 FTP PRINT 3 67 E MAIL PRINT 3 68 CHECKING THE PRINT STATUS JOB STA...

Page 281: ...OSH ENVIRONMENT in the Software Setup Guide Environment Printer driver type Remarks Windows PCL6 PCL5c The machine supports the Hewlett Packard PCL6 and PCL5c printer control languages It is recommended that you use the PCL6 printer driver If you have a problem printing from older software using the PCL6 printer driver use the PCL5c printer driver Can be used in the standard machine configuration ...

Page 282: ...the machine If the printer drivers appear as icons click the icon of the printer driver to be used If the printer drivers appear as a list select the name of the printer driver to be used from the list 2 Click the Preferences button If you are using Windows 2000 the Preferences button does not appear Click a tab on the Print dialog box to adjust the settings on that tab In Windows 98 Me NT 4 0 cli...

Page 283: ...er size is the same as the paper size set in the software application Up to eight custom paper sizes can be stored Storing a custom paper size makes it easy to specify that size each time you need to use it To store a paper size select Custom Paper or one of User1 to User7 from the pull down menu and click the Custom button 4 Click the Print button Printing begins In Windows 98 Me NT 4 0 click the...

Page 284: ...y When other than Auto Select is selected in Paper Type A tray with the specified type of paper and the size specified in Paper Size is used for printing Special media such as envelopes can also be placed in the bypass tray For the procedure for loading paper and other media in the bypass tray see LOADING PAPER IN THE BYPASS TRAY page 1 34 in 1 BEFORE USING THE MACHINE When Enable Detected Paper S...

Page 285: ...Settings in many applications and then perform the following steps 1 Click the Paper tab 2 Select the envelope size from the Paper Size menu 3 Select Bypass Tray from the Paper Source menu of Paper Selection 4 Select Envelope from the Paper Type menu Set the paper type of the bypass tray to Envelope and make sure the envelope is loaded in the bypass tray 4 2 1 3 It is recommended that you do a tes...

Page 286: ...print The information that must be entered varies depending on the authentication method being used so check with the administrator of the machine before printing 1 Open the printer driver properties window from the print window of the software application 1 Select the printer driver of the machine 2 Click the Preferences button The button that is used to open the printer driver properties window ...

Page 287: ...r before printing starts select the Auto Job Control Review checkbox so that a checkmark appears 3 Start printing When user authentication is enabled in the system settings administrator printing is possible without entering user information if black and white printing is set in the printer driver For black and white print settings see BLACK AND WHITE PRINTING page 3 24 The number of pages printed...

Page 288: ... the combinations of settings that can be selected in the printer driver properties window When a restriction exists on a selected setting an information icon will appear next to the setting Click the icon to view an explanation of the restriction 1 Open the printer driver properties window from the print window of the software application 1 Select the printer driver of the machine 2 Click the Pre...

Page 289: ...ab of the printer driver properties window Settings configured on each tab are listed at the time of saving allowing you to check the settings as you save them 1 Open the printer driver properties window from the print window of the software application 1 Select the printer driver of the machine 2 Click the Preferences button The button that is used to open the printer driver properties window usu...

Page 290: ... button 4 Click the OK button 5 Start printing Up to 30 sets of user settings can be saved The following items cannot be saved in user settings A watermark that you created Paper insertion settings Overlay file Tab Paper Print settings on the Special Modes tab PCL6 only The login name password user name and job name entered in the Job Handling tab 3 2 1 ...

Page 291: ...ow from the print window of the software application 1 Select the printer driver of the machine 2 Click the Preferences button The button that is used to open the printer driver properties window usually Properties or Printing Preferences may vary depending on the software application 2 Select the print settings 1 Select the user settings that you wish to use 2 Click the OK button 3 Start printing...

Page 292: ...e start button and then click Printers and Faxes In Windows 98 Me NT 4 0 2000 click the Start button point to Settings and then select Printers In Windows XP if Printers and Faxes does not appear in the start menu select Control Panel select Printers and Other Hardware and then select Printers and Faxes 2 Open the printer properties window 1 Click the icon of the printer driver of the machine 2 Cl...

Page 293: ...3 15 PRINTER Contents 4 Configure the settings and click the OK button For explanations of the settings see printer driver Help ...

Page 294: ...machine must be connected to a network To install the PPD file and configure printer driver settings see 3 SETUP IN A MACINTOSH ENVIRONMENT in the Software Setup Guide 1 Select Page Setup from the File menu of TextEdit In Mac OS 9 select Page Setup from the File menu of SimpleText 2 Select paper settings 1 Make sure that the correct printer is selected 2 Select paper settings The paper size paper ...

Page 295: ...ormally SCxxxxxx xxxxxx is a sequence of characters that varies depending on the machine model 3 Select print settings In Mac OS X click next to Copies Pages and select the settings that you wish to configure from the pull down menu The corresponding setting screen will appear If the settings do not appear in Mac OS X v10 5 to 10 5 1 click next to the printer name In Mac OS 9 click next to General...

Page 296: ...3 18 PRINTER Contents 4 Click the Print button Printing begins ...

Page 297: ... used for printing Special media such as envelopes can also be placed in the bypass tray For the procedure for loading paper and other media in the bypass tray see LOADING PAPER IN THE BYPASS TRAY page 1 34 in 1 BEFORE USING THE MACHINE When Enable Detected Paper Size in Bypass Tray disabled by factory default or Enable Selected Paper Type in Bypass Tray enabled by factory default is enabled in th...

Page 298: ... Paper Size menu on the page setup screen In Mac OS 9 select the envelope size from the Paper menu on the page setup screen 2 Click the OK button In the case of media that can only be loaded in a certain orientation such as an envelope you can rotate the image 180 degrees if needed For more information see ROTATING THE PRINT IMAGE 180 DEGREES Rotate 180 degrees page 3 37 2 Select the bypass tray 1...

Page 299: ...or of the machine before printing 1 Select Print from the application s File menu The menu used to execute printing may vary depending on the software application 2 Display the job handling screen 1 Make sure that the machine s printer name is selected 2 Select Job Handling In Mac OS X v10 5 to 10 5 1 select Job Handling and then click the Authentication tab in the screen that appears In Mac OS 9 ...

Page 300: ...ppear 3 Click the Print button In Mac OS X you can click the lock button after entering your login name and password or user number to simplify operation the next time you wish to print based on the same user authentication When user authentication is enabled in the system settings administrator printing is possible without entering user information if black and white printing is set in the printe...

Page 301: ...ed using Bk Black toner only This is convenient when printing a document that has both color and black and white pages however the printing speed is slower Color All pages are printed in color Both color data and black and white data are printed using Y Yellow M Magenta C Cyan and Bk Black toner Black and White All pages are printed in black and white Color data such as images or materials for a p...

Page 302: ...nt checkbox on the Main tab so that a checkmark appears The Black and White Print checkbox on the Main tab and the Color Mode setting on the Color tab are linked When the Black and White Print checkbox is selected on the Main tab Black and White is also selected on the Color tab 1 Select Color 2 Select the Color Mode that you wish to use Macintosh 1 2 ...

Page 303: ...able for printing data such as regular text or a table High Quality The print quality of color photos and text is high Fine Select this when you want to a print color photo with greater clarity or print graphics with gradations etc This mode cannot be selected when using the PCL5c printer driver 1 Click the Advanced tab 2 Select the Print Mode 1 Select Color 2 Select the Print Mode Windows 1 2 Mac...

Page 304: ...ect 2 Sided Book or 2 Sided Tablet Paper orientation Print results Vertical Windows Macintosh Windows Macintosh 2 Sided Book Long edged binding Flip on long edge 2 Sided Tablet Short edged binding Flip on short edge Horizontal Windows Macintosh Windows Macintosh 2 Sided Book Short edged binding Flip on short edge 2 Sided Tablet Long edged binding Flip on long edge The pages are printed so that the...

Page 305: ...elect Layout 2 Select Long edged binding or Short edged binding Macintosh 1 2 In Mac OS X v10 2 8 select the settings in Advanced In Mac OS 9 select Output Document Style and then select Flip on long edge or Flip on short edge ...

Page 306: ... print a letter size document on ledger size paper 1 Click the Paper tab 2 Select the size of the print image for example Letter 3 Select Fit To Paper Size 4 Select the actual paper size to be used for printing for example Ledger This function can only be used in Mac OS X v10 4 11 and v10 5 to 10 5 1 1 Select Paper Handling 2 Check the size of the print image for example Letter To change the print...

Page 307: ...cted the following print results will be obtained depending on the order selected N Up Pages per sheet Print results Left To Right Right To Left Top To Bottom When the print orientation is landscape 2 Up 2 pages per sheet N Up Pages per sheet Right and Down Down and Right Left and Down Down and Left 4 Up 4 pages per sheet The page orders for 6 Up 8 Up 9 Up and 16 Up are the same as for 4 Up In a W...

Page 308: ...you wish to print borderlines click the Border checkbox so that a checkmark appears 4 Select the order of the pages 1 Select Layout 2 Select the number of pages per sheet 3 Select the order of the pages 4 If you wish to print borderlines select the desired type of borderline Windows 2 3 4 1 Macintosh 1 2 3 4 ...

Page 309: ...e 2 Staples Left Right Top To use the staple function a finisher or saddle stitch finisher is required To use the punch function a punch module must be installed on the finisher or saddle stitch finisher For the maximum number of sheets that can be stapled see SPECIFICATIONS in the Safety Guide The maximum number of sheets that can be stapled at once includes any covers and or inserts that are ins...

Page 310: ...ck the Punch checkbox so that a checkmark appears 1 Select Printer Features 2 Select the Binding Edge 3 Select the staple function or the punch function For the staple function select the number of staples in the Staple menu For the punch function click the Punch checkbox so that a checkmark appears Windows 3 2 1 Macintosh 1 2 3 In Mac OS X v10 2 8 select the settings in Advanced In Mac OS 9 selec...

Page 311: ...PAMPHLETS AND POSTERS CREATING A PAMPHLET Pamphlet Pamphlet Staple The pamphlet function prints on the front and back of each sheet of paper so that the sheets can be folded and bound to create a pamphlet This is convenient when you wish to compile printed output into a pamphlet When a saddle stitch finisher is installed and saddle stitch printing and the staple function are selected the output is...

Page 312: ...les can be selected in the Staple menu when a saddle stitch finisher is installed 3 Select Tiled Pamphlet or 2 Up Pamphlet Macintosh 3 1 2 In Mac OS X v10 2 8 select from the 2 Side Printing and Binding Edge menus in Advanced In Mac OS 9 select the settings in Output Document Style ...

Page 313: ...on 1 Configure the settings on the Main tab 2 Select the Binding Edge 3 Select the Margin Shift Select from the Margin Shift menu If you wish to configure another numeric setting select the setting from the pull down menu and click the Settings button Click the button or directly enter the number 1 Select Printer Features 2 Select the Binding Edge 3 Select the Margin Shift Windows 3 2 1 Macintosh ...

Page 314: ...ise alignment of the edges of the sheets during attachment borderlines can be printed and overlapping edges can be created overlap function This function can be used when the PCL6 or PS printer driver is used 1 Click the Paper tab 2 Select the Poster Printing checkbox and click the Poster Settings button 3 Select poster settings Select the number of sheets of paper to be used from the pull down me...

Page 315: ...one orientation such as envelopes or paper with punch holes In Mac OS X a portrait image cannot be rotated 180 degrees 1 Select the setting on the Main tab 2 Select the Rotate 180 degrees checkbox 1 Select Page Setup from the File menu and click the button In Mac OS 9 select Page Setup from the File menu and select PostScript Options Then select the Flip Horizontal and Flip Vertical checkbox 2 Cli...

Page 316: ...ange the proportions of the image XY Zoom 1 Click the Paper tab 2 Select Zoom and click the Settings button The actual paper size to be used for printing can be selected from the pull down menu 3 Select the zoom ratio Directly enter a number or click the button to change the ratio in increments of 1 You can also select Upper Left or Center for the base point on the paper 1 Select Page Setup from t...

Page 317: ...ted When the data includes lines of varying widths you can also print all lines at the minimum width Only for black and white printing This function can be used when the PCL6 printer driver is used 1 Click the Advanced tab 2 Adjust the line width Select a number from the pull down menu Windows 2 1 The units of line width adjustment can be set to Fixed Width or Ratio Click the Compatibility button ...

Page 318: ...ick the Advanced tab 2 Select a mirror image setting If you wish to reverse the image horizontally select Horizontal If you wish to reverse the image vertically select Vertical This function can only be used in Mac OS 9 1 Select Page Setup from the File menu and select PostScript Options 2 Select Visual Effects To reverse the image horizontally select Flip Horizontal To reverse the image verticall...

Page 319: ...ns when you do not have image editing software installed on your computer 1 Click the Color tab 2 Click the Color Adjustment button 3 Adjust the color settings To adjust a setting drag the slide bar or click the or button This function can only be used in Mac OS X v10 3 9 and v10 4 11 1 Select Color 2 Click the Color Adjustment button 3 Select the Color Adjustment checkbox and adjust the color Adj...

Page 320: ...uch as bitmap images cannot be adjusted This allows you to bring out color text and lines that are faint and difficult to see when printed in grayscale Text To Black can be selected to print all text other than white text in black Vector To Black can be selected to print all vector graphics other than white lines and areas in black 1 Click the Color tab 2 Select the Text To Black checkbox and or t...

Page 321: ...ll down menu Standard for data that includes text photos graphs etc Graphics for data with many drawings or illustrations Photo for photo data or data that uses photos CAD for engineering drawing data Scan for data scanned by a scanner Custom for data to be printed with special settings 3 Select advanced color settings If you wish to select advanced settings click the Advanced Color button If you ...

Page 322: ...he computer screen Rendering Intent Standard value used when converting the color balance of the image displayed on the computer screen to a color balance that can be printed by the machine Output Profile Selecting a color profile for the image to be printed CMYK Correction 3 When printing a CMYK image you can correct the image to obtain the optimum result Screening Select the most suitable image ...

Page 323: ...gs Select a stored water mark from the pull down menu You can click the Edit button to edit the font color and select other detailed settings 1 Select Watermarks 2 Click the Watermark checkbox and configure watermark settings Detailed watermark settings can be configured such as selection of the text and editing of the font and color Adjust the size and angle of the text by dragging the slide bar ...

Page 324: ...can be used to stamp the print data with a frequently used image or an icon of your own creation This function can be used when the PCL6 or PS printer driver is used 1 Click the Watermarks tab 2 Select the image stamp setting If an image stamp has already been stored it can be selected from the pull down menu If you have not stored an image stamp click the Image File select the file you wish to us...

Page 325: ... file Click the Create Overlay button and specify the name and folder to be used for the overlay file that you wish to create The file will be created when the settings are completed and printing is started Printing with an overlay file 1 Click the Advanced tab Configure the printer driver settings from the application from which you wish to print using the overlay file 2 Select the overlay file A...

Page 326: ...the Special Modes tab 2 Select Different Paper and click the Settings button 3 Select paper insertion settings Select the insertion position paper source and printing method from the corresponding menus Click the Add button to show the selected settings in Information When you have completed the settings click the Save button in User Settings to save the settings 5 4 3 2 1 Windows 1 2 3 When Bypas...

Page 327: ...5 to 10 5 1 1 Select Printer Features 2 Select Different Paper 3 Select cover insertion settings Select the print setting paper tray and paper type for the cover page and last page Macintosh 1 3 2 In Mac OS 9 select Different Paper and then select the settings for the cover page and last page ...

Page 328: ...me content on the insert as is printed on the sheet of transparency film select the Printed checkbox Select the paper source and type if needed 1 Select Printer Features 2 Select Transparency Inserts 3 Select transparency insert settings To print the same content on the insert as is printed on the sheet of transparency film select Print in Transparency Inserts Select the paper source and type if n...

Page 329: ...r to a carbon copy slip can be obtained with a single selection of the print command As another example if standard paper is loaded in tray 1 and recycled paper is loaded in tray 2 Carbon Copy can simultaneously print one copy for presentation and one copy as a duplicate 1 Click the Special Modes tab 2 Select Carbon Copy and click the Settings button 3 Select the carbon copy settings Select the tr...

Page 330: ...r Print on the Special Modes tab of the printer driver properties window and detailed settings can be configured such as the size of the tabs the starting position the distance between tabs and the page numbers where tab sheets will be inserted Tab Paper Settings Text to be printed on tab papers can be created in a software application and then Tab Paper Settings on the Advanced tab of the printer...

Page 331: ...of tab paper the position of the first tab the distance between tabs and the horizontal and vertical dimensions of the tab can be directly entered or changed using the button In addition the size of the tab paper can be selected in Paper Size 4 Select the page settings Specify the pages where you wish to insert tab paper and enter the text that you wish to print on the tabs You can also select the...

Page 332: ...wing settings 1 Click the Advanced tab 2 Click the Tab Paper Settings button 3 Select the tab paper settings To shift the image directly enter a number or click the button 4 Select the paper source and type Click the Paper tab and select Bypass Tray for Paper Source and Tab Paper for Paper Type 4 1 2 3 Set Tab Paper for the Paper Type of the bypass tray ...

Page 333: ...he reverse side will be left blank and the page will be printed on the front side of the next sheet of paper This function can be used when the PCL6 printer driver is used 1 Click the Special Modes tab 2 Select Chapter Inserts and click the Settings button 3 Select the chapter settings Enter the page numbers that are to begin chapters in Page Settings Click the Add button and your settings will ap...

Page 334: ...ed output to create a pamphlet The Mult Sheet Fold Staple function is available in the PCL6 printer driver When two sided printing is disabled in the machine s system settings administrator the paper folding function cannot be used 1 Click the Special Modes tab 2 Select Fold Select the desired folding method from the pull down menu 1 Select Printer Features 2 Select Paper Folding Settings 3 Select...

Page 335: ...the Auto Configuration button on the Configuration tab of the printer driver In a Macintosh environment this can be accomplished automatically by clicking the Tandem Settings button 1 Click the Advanced tab 2 Select the Tandem Print checkbox This function can only be used in Mac OS X 1 Select Tandem Print 2 Select the Tandem Print checkbox Example Printing 4 sets of copies 2 sets of copies 2 sets ...

Page 336: ...first set of copies you can print the remaining sets from the operation panel of the machine This prevents the occurrence of excessive misprints To print files stored on the machine s hard drive see PRINTING A STORED FILE page 6 31 in 6 DOCUMENT FILING 1 Click the Job Handling tab 2 Select the retention setting Click the Retention checkbox Select the retention method in Retention Settings To enter...

Page 337: ...Macintosh PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED page 3 21 1 Log into the machine Enter your user number or login name and password in the user authentication screen of the machine 2 Perform print all A confirmation prompt will appear Touch the OK key The print files stored in the quick file folder main folder and custom folder will be printed automatically and then deleted Maci...

Page 338: ...ver PRINTING WITHOUT THE PRINTER DRIVER File Type TIFF JPEG PCL PDF Encrypted PDF PS XPS Extension tiff tif jpeg jpg jpe jfif pcl pdf ps xps Even if the print result is black and white the following types of print jobs will be counted as 4 color Y Yellow M Magenta C Cyan and Bk Black print jobs To be always counted as a black and white job select black and white printing When the data is created a...

Page 339: ...on appears to the left of keys of files that can be printed The icon is displayed to the left of keys of folders on the FTP server To display the files and folders in a folder touch the key of the folder A total of 100 keys of files and folders can be displayed Touch the key to move up one folder level When you move down a folder level by touching a folder key the key appears in the top right corn...

Page 340: ...pplied 2 Touch the Print key Printing begins When the message appears in the touch panel touch the OK key When you select a PDF file that has a password you must enter the password in the job status screen to begin printing PRINTING AN ENCRYPTED PDF FILE page 3 72 1 Connect the USB memory device to the machine Use a FAT32 USB memory with a capacity of no more than 32 GB 2 Access the USB memory dev...

Page 341: ...rder each time you touch the key 4 Print the selected file 1 Select print conditions If you selected a file PCL PS or XPS in step 3 that includes print settings the settings will be applied 2 Touch the Print key Printing begins after the selected file is transferred When the message appears in the touch panel touch the OK key To cancel printing To cancel printing while the file is being transferre...

Page 342: ...rver or in a shared folder of an individual s computer on the same network as the machine 1 Access the network 1 Touch the DOCUMENT FILING key 2 Touch the Ex Data Access tab 3 Touch the Network Folder key FTP Network Folder USB Memory External Data Access File Retrieve Scan to HDD HDD Status Ex Data Access IMAGE SEND DOCUMENT FILING COPY 2 3 1 ...

Page 343: ...oups 100 servers and 100 network folders can be displayed Touch the key to move up one folder level To return to the workgroup selection screen touch the key To change the sorting order of the displayed keys touch the key that shows or in each screen The order switches between ascending order and descending order each time you touch the key To go to a particular page touch the key that shows the c...

Page 344: ...tween ascending order and descending order each time you touch the key 4 Print the selected file 1 Select print conditions If you selected a file PCL PS or XPS in step 3 that includes print settings the settings will be applied 2 Touch the Print key Printing begins after the selected file is transferred When the message appears in the touch panel touch the OK key When you select a PDF file that ha...

Page 345: ...You can print a file from your computer by simply dragging and dropping the file onto the FTP server of the machine Configuring settings To enable FTP Print click Application Settings and then Setting for Print from the PC in the Web page menu and configure the port number Administrator rights are required Performing FTP Print Type ftp and then the IP address of the machine in the address bar of y...

Page 346: ...dle stitch finisher 3 Can be omitted except when authentication is by user number Function Command name Values Example Copies COPIES 1 999 Staples 1 STAPLEOPTION NONE ONE TWO SADDLE Punch 2 PUNCH OFF ON Output COLLATE OFF ON 2 sided print DUPLEX OFF TOP LEFT RIGHT Account number 3 ACCOUNTNUMBER Number 5 to 8 digits File type LANGUAGE PCL PCLXL POSTSCRIPT PDF TIFF JPG XPS Paper PAPER Name of availa...

Page 347: ...k the first four print jobs in the print queue the job in progress and reserved jobs in the job status display B Detail Spool Complete Stop Delete Copy 2 4 002 000 Waiting Copy 002 001 Printing 0312345678 001 000 Waiting Print Job Job Queue Sets Progress Status Scan to Fax Job Internet Fax Priority 1 1 Job Queue Computer01 3 020 000 Waiting 1 JOB STATUS Job Status MFP Status 002 001 002 000 020 00...

Page 348: ...y key Touch this key to give priority to a selected job 7 Stop Delete key Touch this key to stop or delete a selected job 8 Job list completed jobs screen This shows up to 99 completed jobs The result status of each completed job is shown 9 Detail key completed jobs screen When a job is shown as a key in the job list the Detail key can be touched to show detailed information on the job 10 Call key...

Page 349: ...river to display the name of the user who executed the job 4 Number of sets entered This shows the number of sets specified 5 Number of completed sets This shows the number of sets completed 000 appears while the job is waiting in the job queue 6 Status Shows the job status Computer01 2 002 000 Waiting 1 2 3 4 5 6 Message Status Printing Printing is in progress Waiting The job is waiting to be exe...

Page 350: ...appears Enter the password 32 characters or less and touch the OK key The print job is released and moved to the Job Queue When both a master password and a user password which is used to open the file have been set enter the master password To print an encrypted PDF file using the printer driver enter the password when opening the file on your computer Printing is not possible if you do not know ...

Page 351: ...is key to change modes The selected mode will be highlighted 3 Touch the key of the print job to which you want to give priority 4 Touch the Priority key The job being printed stops and the job selected in 3 is printed To check print information on the selected job touch the Detail key JOB STATUS Computer01 Computer02 0312345678 Copy 020 001 020 000 002 000 002 000 Printing Waiting Waiting Waiting...

Page 352: ...The selected job key is deleted and printing is canceled It is also possible to cancel printing with the STOP key on the operation panel When the STOP key is pressed a message will appear asking you if you want to cancel the job If you do not want to cancel the selected print job Touch the No key in step 5 JOB STATUS Computer01 Computer02 0312345678 Copy 020 001 020 000 002 000 002 000 Printing Wa...

Page 353: ... key of the job for which Paper Empty appeared 2 Touch the Detail key 3 Touch the Paper Select key 4 Touch the key of the tray that has the paper you wish to use Printing begins If you changed to a different paper size printing may not take place correctly for example part of the text or image may run off the paper JOB STATUS Computer01 020 001 Paper Empty Priority Spool Job Queue Complete Detail ...

Page 354: ...e Yes Yes Yes Yes Yes Custom Paper 8 size 8 size 8 size Yes 2 Yes Paper Selection Yes Yes Yes Yes Yes Output tray Yes Yes Yes Yes Yes Convenient printer functions Pamphlet Pamphlet Staple 6 Yes Yes Yes Yes Yes Margin Shift 0 inch to 1 2 inch 0 inch to 1 2 inch 0 inch to 1 2 inch Yes Yes Poster Printing Yes No Yes No No Rotate 180 degrees Yes Yes Yes Yes Yes Zoom XY Zoom Yes 7 Yes 7 Yes Yes 7 Yes 7...

Page 355: ... in Mac OS X v10 5 to 10 5 1 15 This setting may not operate in some software applications and operating systems 16 The number of available resident fonts is 35 in Windows NT 4 0 17 True Type and Type1 can be selected in some versions of LaserWriter Color mode adjusting function Color Adjustment Yes Yes Yes No Yes 12 13 14 Text To Black Vector To Black Yes Yes Yes No No Advanced Color Yes Yes Yes ...

Page 356: ...ION 4 23 CHAIN DIALING 4 24 BASIC TRANSMISSION METHODS TRANSMISSION METHODS 4 25 PLACEMENT ORIENTATION OF THE ORIGINAL 4 27 AUTOMATIC REDUCTION OF THE TRANSMITTED IMAGE 4 27 TRANSMITTABLE ORIGINAL SIZES 4 28 THE SIZE OF THE PLACED ORIGINAL 4 28 WHEN THE LINE IS BUSY 4 29 WHEN A COMMUNICATION ERROR OCCURS 4 29 FAX DESTINATION CONFIRMATION MODE 4 30 USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSI...

Page 357: ...TINGS FOR THE TRANSACTION REPORT Transaction Report 4 95 ADDING YOUR SENDER INFORMATION TO FAXES Own number sending 4 97 TEMPORARILY CHANGING THE SENDER INFORMATION Own Name Select 4 98 CALLING A FAX MACHINE AND INITIATING RECEPTION Polling 4 99 INITIATING POLLING RECEPTION MANUALLY 4 101 SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE Polling Memory 4 102 RESTRICTING POLLING ACCESS Polling ...

Page 358: ...X JOBS JOB STATUS SCREEN 4 125 JOB QUEUE SCREEN AND COMPLETED JOB SCREEN 4 126 OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED 4 129 CHECKING A RESERVED JOB OR THE JOB IN PROGRESS 4 130 CHECKING COMPLETED JOBS 4 131 CANCELING A FAX IN PROGRESS OR A RESERVED FAX 4 132 GIVING PRIORITY TO A RESERVED FAX JOB 4 133 CHECKING THE ACTIVITY LOG Image Sending Activity Report 4 134 IMAGE SENDING ACTIVITY ...

Page 359: ...ype of line set CONNECTION TO THE TELEPHONE LINE Be sure to use the provided telephone line cord to connect the machine to the wall telephone jack Connect the end of the line cord that has the core to the LINE jack on the machine Insert the other end the end without the core into a telephone line jack BEFORE USING THE MACHINE AS A FAX Click LINE jack Core Insert the end of the cord with the core i...

Page 360: ...n power is off Switch the main power switch to the on position and press the POWER key on the operation panel If the fax function will be used and in particular if reception or timer transmission will take place at night always keep the main power switch in the on position You can also set the Dial Mode Setting manually After setting the dial mode do not change the setting unless you have a specif...

Page 361: ...ault Settings Clock and Clock Adjust and set the year month day hour and minute STORING THE SENDER FAX NUMBER Store the user name and fax number in Sender Data Registration Be sure to configure this information as it is required for communication If Disabling of Clock Adjustment has been enabled in the system settings administrator the date and time cannot be set System Settings Administrator Send...

Page 362: ... following screens can be selected for the initial screen that appears when the IMAGE SEND key is touched Base screen of each mode scan Internet fax fax or data entry mode Address book screen Auto Auto Auto File Quick File Address Review Direct TX Sub Address Address Book USB Mem Scan Fax Internet Fax PC Scan Special Modes Resolution Exposure Original Scan Scan Send Standard Auto Reception Fax Mem...

Page 363: ...The keys that appear here can be changed to show settings or functions that you prefer Customizing displayed keys page 4 9 8 Preview key Touch to check the image that will be sent in the touch panel before transmission CHECKING THE IMAGE TO BE TRANSMITTED Preview page 4 56 9 Speaker key Pause key Space key Touch this key to dial using the speaker When entering a fax number to be dialed the key cha...

Page 364: ...al Page Scan Job Build and Mixed Size Original are assigned to the customized keys Checking what special modes are selected The key appears in the base screen when a special mode or 2 sided scanning is selected The key can be touched to display the selected special modes To close the screen touch the OK key Displaying a program key in the base screen will enable you to call up the program by simpl...

Page 365: ... Touch this key to change the index tabs to custom indexes or to display one touch keys by send mode CHANGING THE DISPLAY OF ONE TOUCH KEYS IN THE ADDRESS BOOK SCREEN page 4 11 9 Preview key Touch to check the image that will be sent in the touch panel before transmission CHECKING THE IMAGE TO BE TRANSMITTED Preview page 4 56 10 To key Touch this key to enter a selected destination one touch key R...

Page 366: ...s can be selected for the initial screen that appears when the IMAGE SEND key is touched Base screen of each mode scan Internet fax fax or data entry mode Address book screen System Settings Administrator Address Book Default Selection The following settings are available for the method of sorting the addresses that appear in the address book Index type alphabetical custom Address type all group E...

Page 367: ...n index tab can be touched to display keys to further narrow the search range For example when the ABCD tab is touched keys from A to D appear If the B key is touched only destinations starting with the letter B will appear To cancel touch the key again Note that the search letter range cannot be narrowed on the Freq tab the etc tab or on a user index tab System Settings Custom Index page 7 18 Thi...

Page 368: ...ADDRESS BOOK page 4 17 key Use a search number to specify a destination stored in the address book USING A SEARCH NUMBER TO RETRIEVE A DESTINATION page 4 20 Resend key Select a fax number from the last eight destinations used for transmission USING THE RESEND FUNCTION page 4 23 Numeric keys Enter a fax number ENTERING A FAX NUMBER WITH THE NUMERIC KEYS page 4 16 1 1 Preview Auto Auto Auto File Qui...

Page 369: ...ey to adjust the resolution of the image CHANGING THE RESOLUTION page 4 55 Special mode settings Touch the Special Modes key to select special modes such as timer transmission and the erase function Auto Auto Auto File Quick File Address Review Direct TX Sub Address Address Book USB Mem Scan Fax Internet Fax PC Scan Special Modes Resolution Exposure Original Scan Scan Send Standard Auto Reception ...

Page 370: ...the BLACK WHITE START key 4 Repeat steps 2 and 3 until all originals have been scanned 5 Touch the Read End key When sending a fax in direct transmission mode Multiple originals cannot be scanned in direct transmission mode Press the BLACK WHITE START key to start transmission When transmission ends image settings and convenient special mode settings are cleared To cancel scanning Press the STOP k...

Page 371: ...NG DESTINATIONS Enter the destination fax number with the numeric keys Take care to enter the correct number If an incorrect number is entered Press the CLEAR key to clear the number and then enter the correct number Touch the Pause key A hyphen is entered when the Pause key is touched once System Settings Administrator Pause Time Setting This is used to set the length of pauses The default settin...

Page 372: ...fax destinations When destinations of other scan modes are stored in addition to fax destinations an icon indicating the mode appears together with the name of the destination in each one touch key Icon Mode Fax Scan to E mail Internet fax Direct SMTP Scan to FTP Scan to Network Folder Scan to Desktop Group key with multiple destinations System Settings Address Book page 7 16 This is used to store...

Page 373: ...etermines whether or not the Next Address key can be omitted before specifying the next destination Factory default setting The Next Address key can be omitted System Settings Administrator Disable Switching of Display Order This is used to disable switching of the order of display of the one touch keys in the address book screen The currently selected display order will be the order that is used ...

Page 374: ...lete A message will appear to confirm the deletion Touch the Yes key Touch the Detail key to check the specified destination type and name 1 2 CCC CCC 10 5 15 To Cc III III GGG GGG EEE EEE AAA AAA JJJ JJJ HHH HHH FFF FFF DDD DDD BBB BBB Global Address Search Address Entry Sort Address Sub Address Address Review Condition Settings ABCD Freq EFGH IJKL MNOP QRSTU VWXYZ etc Preview To 1 2 CCC CCC LLL ...

Page 375: ...d when the destination is stored in the address book If you do not know the search number print the one touch address list using Sending Address List in the system settings When entering search numbers such as 001 and 011 0 can be omitted For example to enter 001 enter 1 and touch the key or the Next Address key If an incorrect search number is entered Press the CLEAR key to clear the number and e...

Page 376: ...ch for the destination in the search screen Enter search characters for the destination and touch the Search key The search results will appear after a brief interval For the procedure for entering text see ENTERING TEXT page 1 79 in 1 BEFORE USING THE MACHINE How to search Enter a maximum of 64 characters for the search characters The system will look for names starting with the entered letters A...

Page 377: ...you find that communication errors frequently occur when communicating with that destination you can try changing the settings 3 Select the destination 1 Touch the key of the desired destination If no names are found that match the search letters a message will appear Touch the OK key to close the message and touch the Search Again key to search again 2 Touch the To key This enters the selected de...

Page 378: ...ible A one touch key in which multiple destinations are stored group key Broadcast destinations Destinations transmitted to using a program System Settings Administrator Disable Resend on Fax Image Send Mode This prohibits use of the resend function When this setting is enabled the Resend key cannot be used in the base screen of image send mode Auto Auto Auto USB Mem Scan Fax Internet Fax PC Scan ...

Page 379: ...untry code and or area code are stored separately in one touch keys Example Using chain dialing to dial an international number System Settings Administrator Pause Time Setting This is used to set the length of pauses The default setting is 2 seconds XXX 010 00 XX XXXX XXX 010 Number to access international telephone service Country code Area code Number of other party Using a one touch key Using ...

Page 380: ...en CHECKING THE STATUS OF FAX JOBS page 4 125 BASIC TRANSMISSION METHODS If memory becomes full while the first original page is being scanned transmission will stop In the following situations the transmission will be automatically reserved memory transmission When the line is busy or a communication error occurs and automatic resending is enabled WHEN THE LINE IS BUSY page 4 29 WHEN A COMMUNICAT...

Page 381: ...ad of any previously reserved transmissions To send a fax by direct transmission touch the Direct TX key in the base screen USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE page 4 32 USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE page 4 36 When the document glass is being used for a transmission Quick Online transmission will not operate When transm...

Page 382: ...os 8 1 2 x 11 R and 5 1 2 x 8 1 2 A4R B5 and A5 size originals are not rotated for transmission System Settings Administrator Rotation Sending Setting The factory default setting is rotate before transmission If this setting is disabled the original will be transmitted in the orientation in which it is placed Transmitted image width Receiving machine s paper width Reduced size Ratio A3 B4 B4 1 0 8...

Page 383: ...t x 39 3 8 width 297 mm height x 1000 mm width Using the document glass 11 5 8 height x 17 width 297 mm height x 432 mm width Selections Standard sizes detected original sizes Document glass Document feeder tray automatic document feeder Inch 1 11 x 17 8 1 2 x 14 8 1 2 x 11 8 1 2 x 11 R 5 1 2 x 8 1 2 11 x 17 8 1 2 x 14 8 1 2 x 11 8 1 2 x 11 R 5 1 2 x 8 1 2 A4 A3 Inch 2 11 x 17 8 1 2 x 13 216 mm x ...

Page 384: ...smission mode To cancel transmission Cancel the transmission from the job status screen CANCELING A FAX IN PROGRESS OR A RESERVED FAX page 4 132 System Settings Administrator Recall in Case of Line Busy This is used to set the number of recall attempts and the interval between attempts when the connection cannot be established because the line is busy The factory default setting is 2 attempts at a...

Page 385: ...ear Touch the OK key and re enter the destination If an incorrect number is entered for confirmation 3 times in a row the screen will revert to the base screen Functions that cannot be used When the fax destination confirmation function is enabled only one destination is allowed and thus the following functions cannot be used Broadcast transmission to multiple destinations including fax destinatio...

Page 386: ...ATIONS page 4 16 3 Press the BLACK WHITE START key Scanning begins When scanning is completed the machine sounds a beep When scanning is completed Job stored will be displayed together with a job control number This number can be used to locate the job in the Transaction Report or in the Image Sending Activity Report If a fax is being received when the transmission operation is performed the trans...

Page 387: ... key a destination can also be specified using a search number You can also directly enter a fax number with the numeric keys or look up a destination in a global address book For more information see ENTERING DESTINATIONS page 4 16 3 Touch the Direct TX key 4 Press the BLACK WHITE START key Transmission begins To cancel transmission While Dialing Press to cancel appears or while the fax is being ...

Page 388: ...n is not successful due to a communication error or other reason If a fax transmission is already in progress when the direct transmission operation is performed the direct transmission will wait until the previous transmission is finished When the previous transmission is completed the direct transmission will begin While the direct transmission is waiting the JOB STATUS key can be pressed to dis...

Page 389: ...iginal scan each page in order starting from the first page When sending a multi page fax the automatic document feeder and the document glass cannot both be used to scan the original pages 2 Enter the destination fax number 1 Touch the Address Book key in the base screen 2 Touch the one touch key of the desired destination In addition to specification by one touch key a destination can also be sp...

Page 390: ... confirmation screen appears scanning automatically ends and the transmission is reserved The Configure key can be touched to change the exposure resolution scan size and send size for each original page scanned However when 2in1 or Card Shot is selected in the special modes only the exposure can be changed and this can only be done when scanning each even page number of the original pages To canc...

Page 391: ...n fax number 1 Touch the Address Book key in the base screen 2 Touch the one touch key of the desired destination 3 Touch the Condition Settings key Only one destination can be entered A one touch key in which multiple destinations are stored group key cannot be used In addition to specification by one touch key a destination can also be specified using a search number You can also directly enter ...

Page 392: ... communication error or other reason If a fax transmission is already in progress when the direct transmission operation is performed the direct transmission will wait until the previous transmission is finished When the previous transmission is completed the direct transmission will begin While the direct transmission is waiting the JOB STATUS key can be pressed to display the job status screen N...

Page 393: ...ee ENTERING DESTINATIONS page 4 16 After touching the Speaker key you can touch the Speaker Volume key to adjust the volume of the speaker The speaker volume changes each time the Speaker Volume key is touched Adjust the volume to the desired level 3 Wait until the connection is made and then press the BLACK WHITE START key Transmission begins To cancel transmission Touch the Speaker key before th...

Page 394: ...faxes by broadcast transmission in group keys Group dialing allows you to retrieve multiple fax numbers stored in a one touch key by simply pressing the one touch key To store group keys see Address Control page 7 16 in 7 SYSTEM SETTINGS When a group key is used to dial the number of fax numbers that are dialed is the number of destinations that are stored in the group key When a group key that ha...

Page 395: ...e Next Address key must be touched before entering the next destination System Settings Administrator Must Input Next Address Key at Broadcast Setting This setting is used to prohibit omission of the Next Address key when entering destinations for broadcast transmissions 3 Touch the Address Review key Pause Next Address CCC CCC 0123456789 1 2 10 5 15 To Cc III III GGG GGG EEE EEE CCC CCC AAA AAA J...

Page 396: ...WHITE START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished To cancel scanning Press the STOP key A broadcast transmission takes place by memory transmission only A broadcast transmission can be used in combination with the timer transmission function to transmit at night or any other desired time A broadcast tran...

Page 397: ...mpleted broadcast transmission 2 Touch the Detail key Broadcastxxxx will appear as the destination of the broadcast job key The job control number that appeared in the touch panel when scanning ended appears in xxxx JOB STATUS Fax Job Scan to Print Job Internet Fax Address Broadcast0001 1 2 3 4 5 10 00 04 01 020 003 Connecting 04 01 000 004 Waiting Broadcast BBB BBB AAA AAA 0123456789 10 05 04 01 ...

Page 398: ...on selection screen will appear with the unsuccessful destinations entered Perform the document filing resend procedure There is no need to rescan the original If the job was stored in a confidential folder or was stored as confidential file a password entry screen will appear after you touch the Retry key Enter the password If the All Destinations key is touched in 1 all destinations will be disp...

Page 399: ...mputer and then select the Print command in the software application Image data for transmission will be created and sent as a fax For more information on using PC Fax see the Help file for the PC Fax driver To use the PC Fax function the PC Fax driver must be installed For more information see the Software Setup Guide This function can only be used on a Windows computer This function can only be ...

Page 400: ...Y SCANNING BOTH SIDES OF AN ORIGINAL 2 Sided Original page 4 46 SPECIFYING THE SCAN SIZE AND SEND SIZE Enlarge Reduce page 4 47 2 Exposure key Touch this key to select the exposure for scanning CHANGING THE EXPOSURE page 4 54 3 Resolution key Touch this key to select the scanning resolution CHANGING THE RESOLUTION page 4 55 Auto Auto Auto USB Mem Scan Fax Internet Fax PC Scan Scan Scan Send Standa...

Page 401: ...n below 2 Touch the appropriate Image Orientation key If the wrong orientation is selected here the image may not be sent properly 3 Touch the OK key To cancel 2 sided scanning touch the highlighted key so that it is no longer highlighted 2 sided scanning automatically turns off after the transmission operation is completed 2 sided scanning is not possible when direct transmission or speaker trans...

Page 402: ...ore transmission Only standard original sizes can be automatically detected STANDARD SIZES page 4 28 When the original size is a non standard size or if the size is not detected correctly manually specify the original scan size Specifying the original scan size by paper size page 4 48 Specifying the original scan size by numerical values page 4 50 Auto Auto Auto USB Mem Scan Fax Scan Standard Auto...

Page 403: ...ecify the scan size 1 Touch the appropriate original size key 2 Touch the OK key If you are sending a long original touch the Long Size key Use the automatic document feeder to scan a long original The maximum length that can be scanned is 39 3 8 1000 mm the maximum height is 11 5 8 297 mm TRANSMITTABLE ORIGINAL SIZES page 4 28 To specify an AB size for the scan size touch the AB Inch key to highl...

Page 404: ... Contents 4 Touch the OK key When Long Size is selected the 2 sided scanning setting and send size cannot be changed Auto 5 x8 Scan Size Send Size 100 Fax Original OK 2 Sided Booklet 2 Sided Tablet Image Orientation ...

Page 405: ...45 2 Touch the Scan Size key 3 Touch the Size Input key 4 Enter the scan size 1 Touch the X key and enter the X horizontal dimension with the keys 2 Touch the Y key and enter the Y vertical dimension with the keys 3 Touch the OK key To complete the setting and return to the screen of step 3 touch the OK key next to the Cancel key Auto Auto 8 x11 Scan Size Send Size 100 Fax Original OK 2 Sided Book...

Page 406: ... When the automatic document feeder is used an original longer that 17 432 mm can be scanned maximum width 39 3 8 1000 mm In this case touch the Long Size key in the screen of step 3 Specifying the original scan size by paper size page 4 48 TRANSMITTABLE ORIGINAL SIZES page 4 28 Auto X17 Y11 Scan Size Send Size Fax Original OK 2 Sided Booklet 2 Sided Tablet Image Orientation ...

Page 407: ... SETTINGS page 4 45 2 Touch the Send Size key 3 Specify the send size 1 Touch the desired send size key 2 Touch the OK key Depending on the Scan Size setting it may not be possible to select some sizes for the Send Size Size keys that cannot be specified for the Send Size are grayed out to prevent selection To specify an AB size for the send size touch the AB Inch key to highlight the AB side and ...

Page 408: ...ng orientation is selected here the image may not be sent properly when using enlargement reduction 2 Touch the OK key The ratio used for reduction or enlargement of the original will appear between the Scan Size and the Send Size 11x17 Auto 8 x11 Scan Size Send Size 129 Fax Original OK 2 Sided Booklet 2 Sided Tablet Image Orientation 2 1 ...

Page 409: ...TTINGS page 4 45 2 Select the exposure 1 Touch the Manual key 2 Adjust the exposure with the keys When the exposure is set to Auto the keys cannot be used The exposure darkens when the key is touched and lightens when the key is touched To return to auto exposure adjustment touch the Auto key 3 Touch the OK key When using the document glass to scan multiple original pages the exposure setting can ...

Page 410: ... has gradations of color such as a color original This setting will produce a clearer image than Fine Super Fine or Ultra Fine used alone Halftone cannot be selected when Standard is used 1 Touch the Resolution key The current resolution setting appears to the right of the Resolution key IMAGE SETTINGS page 4 45 2 Select the resolution 1 Touch the key of the desired resolution 2 Touch the OK key W...

Page 411: ...originals are being scanned and when scanning is finished the preview screen appears on the touch panel Transmission will not take place until you touch the Start Sending key in the preview screen 4 Check the preview image and then touch the Start Sending key Transmission begins For information on the preview screen see PREVIEW CHECK SCREEN page 4 57 System settings administrator Default Preview Y...

Page 412: ... Function Rev key Touch to check special mode settings or scan settings for two sided originals 4 Display zoom key Use this to set the zoom ratio of the displayed image Changes from the left in the order Full Page Twice 4 Times 8 Times The setting applies to all pages in the file not just the displayed page 5 Display Rotation key This rotates the image right or left by 90 degrees The rotation appl...

Page 413: ...omatically adjusted when faxes are received When a fax smaller than 8 1 2 x 11 A4 size is received the size of the paper used for printing will vary depending on the orientation vertical or horizontal in which the sender placed the original System Settings Receive Setting page 7 103 This is used to change the fax reception mode Auto Reception should normally be used Select Manual Reception when an...

Page 414: ...ed The number of copies of received faxes that are printed and the output tray can be selected When a finisher is installed the number of copies printed the output tray and stapling can be selected If printing of a copy job or print job is in progress when a fax is received the fax will not be printed until the previously reserved job is completed Received faxes will not be printed when the machin...

Page 415: ...le to speak Even when you use an extension phone to answer a call you can touch the Fax Manual Reception key in the touch panel to begin fax reception You can also use the extension phone to begin fax reception RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE Remote Reception page 4 124 Auto Auto Auto Speaker Volume USB Mem Scan Fax Special Modes Resolution Exposure Original Scan Stan...

Page 416: ...en Received Data Image Check Setting is enabled in the system settings administrator a password can be entered to display the received data list screen If you wish to check an image before printing it continue from step 2 on the next page The received faxes will be retained in memory regardless of whether they were received automatically or manually If Fax Data Receive Forward is executed in the s...

Page 417: ...ed images touch the Thumbnail key To delete an image that has been selected touch the Delete key To print an image that has been selected touch the Print key 3 Check the received image and then touch the Print key Printing begins For information on the image check screen see IMAGE CHECK SCREEN page 4 63 If the screen of step 1 appears when you are configuring settings in the setting screens of any...

Page 418: ...t page number You can touch the current page number key and enter a number with the numeric keys to go to that page number 4 Display Rotation key This rotates the image right or left by 90 degrees The rotation applies to all pages in the file not just the displayed page 5 Print key Touch to start printing 6 Display zoom key Use this to set the zoom ratio of the displayed image Changes from the lef...

Page 419: ...se pages that were not printed will be forwarded A forwarded fax becomes a fax transmission job If transmission does not take place because the transmission was canceled or an error occurred the fax will be held in memory until it can be printed All faxes received are forwarded Note however that faxes received to an F code confidential memory box cannot be forwarded If a password entry screen appe...

Page 420: ... time of reception cannot be printed on the faxes Receiving Date Time Print is disabled 1 Enabling the inbound routing function 1 In the Web page menu click Application Settings Inbound Routing Settings and then Administration Settings 2 Select Enable in Inbound Routing and click the Submit button Users without administrator rights can be prohibited from storing editing and deleting forwarding tab...

Page 421: ...t Fax Address or Fax Number as appropriate and click the Add to List button The entered address will be added to the Address to be Entered list Specify whether the address will be directly entered maximum of 1500 characters or selected from a global address book by clicking the Global Address Search button To store multiple addresses repeat this step 3 When you have finished adding addresses click...

Page 422: ...f the desired day of the week To specify a time select the Set Forwarding Time checkbox and specify the time 6 Select the file format The format can be set separately for each forwarding address for each of forwarding addresses 1 2 and 3 in the table 7 Select the forwarding address Forwarding addresses can be selected from the machine s address book Multiple addresses can be selected A maximum of ...

Page 423: ...u 2 Select Always Forward or Forward on Selected Day Time from the forwarding table The forwarding permission settings that appear here are linked to the forwarding conditions set in step 3 If you wish to use different forwarding conditions than those set in step 3 set the forwarding permission settings 3 Click Submit To delete a forwarding table click the checkbox next to the table name so that i...

Page 424: ... 2in1 page 4 79 6 Card Shot key SENDING BOTH SIDES OF A CARD AS A SINGLE PAGE Card Shot page 4 82 7 Job Build key SENDING A LARGE NUMBER OF PAGES Job Build page 4 85 8 Mixed Size Original key TRANSMITTING ORIGINALS OF DIFFERENT SIZES Mixed Size Original page 4 87 9 Slow Scan Mode key FAXING THIN ORIGINALS Slow Scan Mode page 4 89 10 Original Count key CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS...

Page 425: ...ws A Enter the selected special mode setting and return to the base screen B Enter the selected special mode setting and return to the special modes menu screen Touch this key when you wish to continue selecting other special mode settings C During selection of special mode settings this key returns you to the special modes menu screen without saving the settings When settings have been completed ...

Page 426: ... when selecting the settings so incorrect transmissions may occur When a program is stored settings are selected with ease by simply pressing the program key In addition transmission takes place based on the stored settings so there are no chances for mistakes Programs are stored edited and deleted using Address Control in the system settings See Program page 7 19 in 7 SYSTEM SETTINGS Programs can...

Page 427: ...t be changed here Functions stored in the program cannot be canceled here 5 Press the BLACK WHITE START key Scanning begins If you inserted the original pages in the document feeder tray all pages are scanned A beep will sound to indicate that scanning is finished If you are scanning the original on the document glass scan each page one page at a time When scanning finishes place the next original...

Page 428: ...he shadows Scanning a thick book Erase modes Shadows appear here Not using the erase function Using the erase function Shadows appear in the image No shadows appear 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Enter the destination fax number ENTERING DESTINATIONS page 4 16 3 Select the special modes 1 Touch the Special Modes key ...

Page 429: ...l on the document glass scan each page one page at a time When scanning finishes place the next original and press the BLACK WHITE START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished To cancel scanning Press the STOP key When the erase function is used erase takes place at the edges of the original image If you ...

Page 430: ...ument The left and right pages are sent as two pages Original scan size Transmitted image 11 x 17 A3 x 1 page 8 1 2 x 11 A4 x 2 pages When using dual page scan the original must be placed on the document glass The send size cannot be changed 1 Place the original face down on the document glass Align the center of the original with the appropriate size mark 2 Enter the destination fax number ENTERI...

Page 431: ...d to indicate that scanning is finished To cancel scanning Press the STOP key To erase shadows caused by the binding of a book or other bound document use the erase function Note however that Center Erase and Edge Center Erase cannot be used When the scan size of the original is specified by numerical values this function cannot be used To cancel Dual Page Scan Touch the Dual Page Scan key in the ...

Page 432: ...smission It is not possible to leave the document in the auto document feeder or on the document glass and have it scanned at the reserved time of transmission Settings selected for a timer transmission exposure resolution special modes etc are automatically cleared after the transmission is finished However when the document filing function is used the scanned original and settings are stored on ...

Page 433: ...en scanning finishes place the next original and press the BLACK WHITE START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished The time can be specified up to a week in advance Up to 94 timer transmissions can be stored at once Only one timer polling operation can be stored at once If you wish to poll multiple machi...

Page 434: ...number of pages sent 1 Place the original When placing the originals orient them as shown below 2 Enter the destination fax number ENTERING DESTINATIONS page 4 16 1 2 1 2 1 2 1 2 Portrait oriented originals Landscape oriented originals Transmission Transmission 1 2 1 2 1 1 1 1 Document feeder tray Place the originals face up Portrait orientation Landscape orientation Document glass Place the origi...

Page 435: ...ess the BLACK WHITE START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished The Configure key can be touched in the scan end confirmation screen to change the exposure resolution scan size and send size However when scanning each even numbered page of the original only the exposure can be changed To cancel scanning ...

Page 436: ...ssion mode or when the speaker is used to dial The 2in1 function cannot be used when the original is other than 8 1 2 x 11 A4 or 5 1 2 x 8 1 2 B5 or A5 size When the scan size of the original is specified by numerical values this function cannot be used To cancel 2in1 Touch the 2in1 key in the screen of step 3 so that it is not highlighted ...

Page 437: ...nal must be scanned on the document glass 1 Place the original face down on the document glass 2 Enter the destination fax number ENTERING DESTINATIONS page 4 16 3 Select the special modes 1 Touch the Special Modes key 2 Touch the Card Shot key SPECIAL MODES page 4 69 Transmission Front Back Originals Example of an 8 1 2 x 11 A4 size portrait scan transmission Example of an 8 1 2 x 11 A4 size land...

Page 438: ...u entered After selecting Card Shot you can touch the Original key in the base screen to change the original scan size or the send size In this case the screen of step 3 appears when you touch the scan size key For the procedure for setting the send size see Specifying the send size of the original page 4 52 5 Press the BLACK WHITE START key to scan the front of the card To cancel scanning Press t...

Page 439: ... resolution scan size and send size The ratio cannot be specified and Rotation Sending Setting cannot be selected This function cannot be used in direct transmission mode or when the speaker is used to dial To cancel Card Shot Touch the Cancel key in the screen of step 4 Place next original Press Start When finished press Read End Pg No x Configure Read End ...

Page 440: ...memory is being used for other jobs fewer pages can be scanned 1 Insert the originals face up in the document feeder tray Insert the originals all the way into the document feeder tray Multiple originals can be placed in the document feeder tray The stack of originals must not be higher than the indicator line on the tray 2 Enter the destination fax number ENTERING DESTINATIONS page 4 16 3 Select ...

Page 441: ...d The Configure key can be touched to change the exposure resolution scan size and send size for each original page scanned However when Job Build is used in combination with 2in1 in the special modes only the exposure can be changed when scanning each even numbered page of the original pages If the memory becomes full during scanning a message will appear and the transmission will be canceled Thi...

Page 442: ...he corners aligned together in the far left corner of the document feeder tray 2 Enter the destination fax number ENTERING DESTINATIONS page 4 16 3 Select the mixed size original setting 1 Touch the Special Modes key SPECIAL MODES page 4 69 2 Touch the Mixed Size Original key so that it is highlighted 3 Touch the OK key If an original scan size has been specified a message will appear when the Mix...

Page 443: ... specified When mixed size originals are set automatic duplex scanning cannot be used except MX 4101N 5001N When the mixed size original setting is selected rotation sending does not operate To cancel the mixed size original setting Touch the Mixed Size Original key in the screen of step 3 so that it is not highlighted System Settings Administrator Original Feeding Mode The original feeding mode c...

Page 444: ...t guides slowly If the originals are inserted with too much force they may crumple and misfeed 2 Enter the destination fax number ENTERING DESTINATIONS page 4 16 3 Select slow scan mode 1 Touch the Special Modes key SPECIAL MODES page 4 69 2 Touch the Slow Scan Mode key so that it is highlighted 3 Touch the OK key D C B A D C B A 1 1 Slow Scan Mode Fax Special Modes Card Shot OK Dual Page Scan Qui...

Page 445: ...ancel scanning Press the STOP key When this function is selected automatic 2 sided scanning is not possible To cancel slow scan mode Touch the Slow Scan Mode key in the screen of step 3 so that it is not highlighted System Settings Administrator Original Feeding Mode This is used to have scanning always take place using slow scan mode ...

Page 446: ...the document feeder tray The stack of originals must not be higher than the indicator line on the tray 2 Enter the destination fax number ENTERING DESTINATIONS page 4 16 3 Select the original count function 1 Touch the Special Modes key SPECIAL MODES page 4 69 2 Touch the Original Count key so that it is highlighted 3 Touch the OK key 4 Press the BLACK WHITE START key Scanning begins To cancel sca...

Page 447: ... the image will not be reserved for transmission If the displayed number of original sheets is different from the actual number of sheets Touch the Cancel key and then touch the OK key in the message screen to clear all scanned data Scan settings and destination settings will not be cleared Insert the original sheets in the automatic document feeder again and press the BLACK WHITE START key to re ...

Page 448: ...nals face up in the document feeder tray 2 Enter the destination fax number ENTERING DESTINATIONS page 4 16 3 Select Verif Stamp 1 Touch the Special Modes key SPECIAL MODES page 4 69 2 Touch the keys to switch through the screens 3 Touch the Verif Stamp key so that it is highlighted 4 Touch the OK key 1 1 An O mark is stamped in fluorescent pink Originals are scanned Position of stamp Originals 1 ...

Page 449: ...nning an original that was not scanned may be stamped When the O mark that is stamped on originals starts to become faint replace the stamp cartridge For the procedure for replacing the stamp cartridge see REPLACING THE STAMP CARTRIDGE page 1 75 in 1 BEFORE USING THE MACHINE To cancel the stamp function Touch the Verif Stamp key in the screen of step 3 so that it is no longer highlighted System Se...

Page 450: ...s 2 Enter the destination fax number ENTERING DESTINATIONS page 4 16 3 Select the special modes 1 Touch the Special Modes key 2 Touch the keys to switch through the screens 3 Touch the Transaction Report key SPECIAL MODES page 4 69 4 Select print conditions 1 Select the print conditions 2 Touch the OK key The print conditions for a transaction report are as follows Always Print A transaction repor...

Page 451: ...ssion changes to the transaction report print conditions apply to all destinations To cancel the transaction report setting Touch the Cancel key in the screen of step 4 System Settings Administrator Transaction Report Print Select Setting This is used to set the conditions for printing transaction reports The factory default setting is Single Sending Print Out All Report No Printed Report Broadcas...

Page 452: ...lude page numbers in Printing Page Number at Receiver in the system settings administrator Page numbers appear in the format page number total pages Only the page number is printed when manual transmission or quick online transmission is used System Settings Administrator Date Own Number Print Position Setting This is used to set the position where the sender information is printed The sender info...

Page 453: ... Touch the Own Name Select key SPECIAL MODES page 4 69 2 Select the sender information 1 Touch the desired sender information key 2 Touch the OK key 3 Touch the OK key System Settings Administrator Registration of Own Name Select This is used to store sender information for Own Name Select Own Name Select Cancel OK 1 2 AAAAA CCCCC EEEEE GGGGG IIIII KKKKK BBBBB DDDDD FFFFF HHHHH JJJJJ LLLLL 1 2 Tra...

Page 454: ...s 3 Touch the Polling key so that it is highlighted 4 Touch the OK key 2 Enter the destination fax number ENTERING DESTINATIONS page 4 16 Multiple fax numbers can be entered Polling will take place in the order that the numbers were entered Polling multiple machines is called Serial Polling Up to 500 fax numbers can be entered In this procedure one touch keys that have a sub address and passcode c...

Page 455: ...poll at any specified time such as at night or when you are not present Only one timer polling reception can be set This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function The receiving machine bears the expense phone charges of the polling reception To cancel polling reception Touch the Polling key in the screen of step 1 so that it is not hig...

Page 456: ...global address book For more information see ENTERING DESTINATIONS page 4 16 After touching the Speaker key you can touch the Speaker Volume key to adjust the volume of the speaker The speaker volume changes each time the Speaker Volume key is touched Adjust the volume to the desired level 2 Receive the fax 1 Touch the Special Modes key SPECIAL MODES page 4 69 2 Touch the keys to switch through th...

Page 457: ...ll your machine you can restrict polling to machines whose programmed sender fax number matches a fax number stored in your machine as a polling passcode number This is called Polling Security To use this function first store polling passcode numbers the sender fax numbers programmed in the other machines in the machine s system settings and then enable polling security Up to 10 fax numbers can be...

Page 458: ... SPECIAL MODES page 4 69 3 Touch the Data Store key 4 Touch the Public Box key 5 Specify the number of polling times 1 Touch the key for the desired number of times Touch the Once key if you want the document cleared from memory after it is transmitted Touch the Unlimited key to allow polling an unlimited number of times 2 Touch the OK key Polling Memory Confidential Reception Data Check Delete Da...

Page 459: ...can each page one page at a time When scanning finishes place the next original and press the BLACK WHITE START key Repeat until all pages have been scanned and then touch the Read End key To cancel scanning Press the STOP key while the original is being scanned If another document remains in the memory box Public Box the newly scanned document is added to the previous document In this case the nu...

Page 460: ...tored in the Public Box the Public Box key will be grayed out 4 Touch the Image Check key The content of the document can be viewed in the image check screen For information on the image check screen see IMAGE CHECK SCREEN page 4 63 To print the document touch the Print key Polling Memory Confidential Reception Data Check Delete Data Data Store Memory Box Data Check Exit Memory Box Data Check Publ...

Page 461: ...uch the Yes key The document is deleted and you return to the screen of step 3 You can touch the Image Check key to check the image in the touch panel before deleting it For information on the image check screen see IMAGE CHECK SCREEN page 4 63 To cancel the deletion Touch the No key You will return to the screen of step 3 Polling Memory Confidential Reception Data Check Delete Data Data Store Mem...

Page 462: ...ansmitting machine does not match the F code in the receiving machine reception will not take place The products of other manufacturers may use different terms for sub address and passcode If you need to contact the operator of another machine regarding sub addresses and passcodes refer to the terms used by the ITU T in the table below PERFORMING F CODE COMMUNICATION The ITU T is a United Nations ...

Page 463: ...nient to store an F code together with the fax number in a one touch key or group key When the following F code functions are used your machine dials the other machine F code confidential transmission F code polling reception F code relay request transmission When the following F code functions are used the other machine dials your machine F code confidential reception F code polling memory F code...

Page 464: ... print an F code confidential fax the print passcode must be entered The F code sub address and passcode of the memory box to be used should be verified by the sender and the recipient before the fax is sent System Settings F Code Memory Box page 7 101 This is used to create memory boxes for F code confidential communication confidential reception A memory box name sub address passcode and print p...

Page 465: ... a passcode has been omitted in the memory box of the other machine 5 and 6 are not necessary 3 Press the BLACK WHITE START key Scanning begins If you inserted the original pages in the document feeder tray all pages are scanned A beep will sound to indicate that scanning is finished If you are scanning the original on the document glass scan each page one page at a time When scanning finishes pla...

Page 466: ...h the Special Modes key 2 Touch the keys to switch through the screens 3 Touch the Memory Box key SPECIAL MODES page 4 69 3 Touch the Data Check key 4 Touch the key of the memory box containing the confidential fax appears in the keys of memory boxes that have received faxes The keys of memory boxes that have not received faxes are grayed out and cannot be selected Beep Polling Memory Confidential...

Page 467: ... confidential fax is automatically given priority in the print job queue The fax is automatically cleared from the memory box after printing If you forget the print passcode There is no way to check a forgotten passcode on the machine Take care not to forget the passcode In the event that you forget the passcode or need to verify the passcode contact your dealer or nearest SHARP Service Department...

Page 468: ...rm F code polling reception Do not place an original in the automatic document feeder or on the document glass when using this function The receiving machine bears the phone charges of the transmission 1 Select polling 1 Touch the Special Modes key SPECIAL MODES page 4 69 2 Touch the keys to switch through the screens 3 Touch the Polling key so that it is highlight 4 Touch the OK key Transmission ...

Page 469: ...he memory box of the other machine 5 and 6 are not necessary 3 Press the BLACK WHITE START key Your machine will call the other machine and initiate reception of the fax Polling multiple machines serial polling is not possible F code polling reception can be used in combination with a timer setting Only one polling reception operation with a timer setting can be stored at a time SENDING A FAX AT A...

Page 470: ...nt into a memory box polling memory for F code polling transmission System Settings F Code Memory Box page 7 101 This is used to create memory boxes polling memory for F code polling memory transmission A memory box name sub address and passcode are programmed in each box 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Select the spe...

Page 471: ...d special modes A program timer setting transaction report polling verif stamp and document filing cannot be selected To return to the screen of step 4 touch the Memory Box List key Polling Memory Confidential Reception Data Check Delete Data Data Store Memory Box Data Check Exit Memory Box Data Store Public Box Back 1 2 Box 1 Box 3 Box 5 Box 7 Box 9 Box 11 Box 2 Box 4 Box 6 Box 8 Box 10 Box 12 Un...

Page 472: ...ce the next original and press the BLACK WHITE START key Repeat until all pages have been scanned and then touch the Read End key To cancel scanning Press the STOP key while the original is being scanned If other documents have already been stored in the memory box the document is added to the previously stored documents The factory default setting for the number of polling times is Once after the...

Page 473: ... the F code memory polling box where the document you wish to print is stored appears in keys that have documents stored 4 Touch the Image Check key The content of the document can be viewed in the image check screen For information on the image check screen see IMAGE CHECK SCREEN page 4 63 To print the document touch the Print key Polling Memory Confidential Reception Data Check Delete Data Data ...

Page 474: ...h to delete appears in keys that have documents stored 4 Touch the Yes key The document is deleted and you return to the screen of step 3 Printing will begin You can touch the Image Check key to check the image in the touch panel before deleting it For information on the image check screen see IMAGE CHECK SCREEN page 4 63 To cancel the deletion Touch the No key You will return to the screen of ste...

Page 475: ...broadcast transmission or timer transmission An F code relay request transmission can also be stored in a program Your machine the machine that requests a relay broadcast transmission only bears the cost of sending the fax to the relay machine The relay machine bears the cost of sending the fax to each of the end receiving machines When faxes forwarded using this function are printed at the forwar...

Page 476: ...ted the original pages in the document feeder tray all pages are scanned A beep will sound to indicate that scanning is finished If you are scanning the original on the document glass scan each page one page at a time When scanning finishes place the next original and press the BLACK WHITE START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indic...

Page 477: ...MUNICATION page 4 108 The end receiving machines do not need to support F code communication The machine that requests a relay broadcast transmission only bears the cost of sending the fax to your machine the relay machine Your machine bears the cost of sending the fax to each of the end receiving machines When faxes forwarded using this function are printed at the forwarding destination the date ...

Page 478: ...u can also press the BLACK WHITE START key when an original is not placed to receive a fax Connect the extension phone as shown below USING AN EXTENSION PHONE Connect an extension phone that has a modular jack Use standard phone line cable to connect the phone If other than a standard phone line cable is used the connection may not work correctly If the plug on the telephone line cord does not fit...

Page 479: ...ormal on your extension phone A phone call can also be made by dialing on the machine 1 When you hear ringing answer the call on the extension phone 2 Signal the machine to start fax reception Press on the keypad of the extension phone 3 Replace the extension phone The machine sounds a beep when reception ends System Settings Receive Setting page 7 103 To use remote fax reception set this setting ...

Page 480: ...ING THE STATUS OF FAX JOBS The job status display is in the lower left corner of the touch panel The job status display can be touched to display the job status screen Fax Job Scan to Print Job Address Broadcast0001 10 00 04 01 020 003 Connecting 04 01 000 004 Waiting Broadcast BBB BBB AAA AAA 0123456789 10 05 04 01 000 004 Waiting 10 22 04 01 000 010 Waiting 10 30 04 01 000 010 Waiting 10 33 Set ...

Page 481: ...the results of completed broadcast transmission jobs completed serial polling jobs and completed jobs that used the document filing function Select the key of the desired job in the completed jobs screen 9 and then touch the Detail key From the details screen it is possible to resend the fax to destinations to which transmission was not successful CHECKING COMPLETED JOBS page 4 131 8 Call key Touc...

Page 482: ...serial polling operation Broadcast or Multi Polling appears together with a broadcast control number 4 digits 4 Time reserved Time started In the job queue screen the date and time the job was reserved In the completed jobs screen the date and time the job was started 5 Number of pages Shows the number of pages transmitted total number of original pages 6 Status Shows the job status Job in progres...

Page 483: ...letion of a broadcast transmission serial polling or inbound routing operation If transmission to 3 destinations was successful out of a total of 5 003 005 will appear No response An error occurred because there was no response from the destination Busy An error occurred because the other party was busy Reject Reception A fax was sent from a party that has been blocked by the anti junk fax functio...

Page 484: ...s completed Retry jobs A retry job appears at the bottom of the job queue screen When the set retry interval elapses the job is executed If there are jobs reserved ahead of the retry job the retry job is reserved at the bottom of the job queue and executed when its turn arrives Fax reception jobs when Inbound Routing is enabled When Inbound Routing is enabled in the Web pages fax reception jobs ar...

Page 485: ...ed total number of pages Fax Waiting This shows information on the destinations that are waiting A broadcast control number 3 digits appears in front of each destination Address The name of the other destination Status The status of communication Failed This shows information on destinations for which communication failed A broadcast control number 3 digits appears in front of each destination Add...

Page 486: ... File Information on a transmission reception that used document filing To retrieve the file and use it touch the Call key Failed This shows information on destinations for which communication failed A broadcast control number 3 digits appears in front of each destination Address The name or fax number of each destination Start time Time at which communication began Status Description of failure e...

Page 487: ...ob Touch the NO key Printing of received faxes and forwarding jobs set using Inbound Routing Settings cannot be canceled FORWARDING RECEIVED FAXES TO A NETWORK ADDRESS Inbound Routing Settings page 4 65 JOB STATUS Fax Job Scan to Print Job Internet Fax Address Broadcast 10 00 04 01 020 003 Connecting 04 01 000 004 Waiting Broadcast BBB BBB AAA AAA 0123456789 10 05 04 01 000 004 Waiting 10 22 04 01...

Page 488: ...b will be executed when the job in progress is completed If the job in progress is a broadcast transmission job or a serial polling job the priority job will be transmitted between destinations of the broadcast transmission or serial polling job However if the priority job is a broadcast transmission job or a serial polling job it will be executed after the current job is completed JOB STATUS Fax ...

Page 489: ...rt You can have the machine print the Image Sending Activity Report each time the number of transactions reaches 201 or at a specified time once a day only The contents of the Image Sending Activity Report are erased when the report is printed and thus it cannot be reprinted System Settings Administrator Activity Report Print Select Setting This is used to set the conditions for printing activity ...

Page 490: ...olled because no data was in memory NO F CODE POLL The other machine refused an F code polling operation or your machine broke the connection when polled because no data was in its F code memory polling box RX POLL NG The connection was broken because the sub address for F code polling memory was not valid F POLL PASS NG The connection was broken because the passcode for F code polling memory was ...

Page 491: ...NS 5 20 USING A SEARCH NUMBER TO RETRIEVE A DESTINATION 5 21 ENTERING AN ADDRESS MANUALLY 5 22 SPECIFYING A NETWORK FOLDER 5 23 RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK 5 25 USING THE RESEND FUNCTION 5 27 TRANSMITTING AN IMAGE SENDING AN IMAGE IN SCAN MODE 5 28 CHANGING THE SUBJECT FILE NAME REPLY TO AND BODY TEXT 5 32 SENDING AN IMAGE IN USB MEMORY MODE 5 35 SPECIFY THE FOLDER IN WHICH...

Page 492: ...JOB STATUS SCREEN 5 103 JOB QUEUE SCREEN AND COMPLETED JOB SCREEN 5 104 OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED 5 107 CHECKING COMPLETED JOBS 5 108 STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED 5 109 GIVING PRIORITY TO A SCAN TRANSMISSION JOB 5 110 CHECKING THE INTERNET FAX ACTIVITY LOG Image Sending Activity Report 5 111 IMAGE SENDING ACTIVITY REPORT 5 111 INFORMAT...

Page 493: ...is sent to a specified directory of an FTP server When the file is sent it is also possible to send an e mail to a previously stored e mail address to inform the recipient of the location of the file This is called Scan to FTP Hyperlink Scan to Desktop The scanned file is sent to a specified folder on your computer To use Scan to Desktop software must be installed from the Sharpdesk Network Scanne...

Page 494: ...ine is used to scan a document or image To use PC Scan the scanner driver must be installed from the Software CD ROM that accompanies the machine Operating systems that can be used are Windows 98 Me 2000 XP Server 2003 Vista Server 2008 The application integration module is required to use the metadata transmission function METADATA DELIVERY page 5 126 Metadata delivery The application integration...

Page 495: ...RING SENDER INFORMATION Be sure to configure this information as it is required for communication Before using Scan to E mail Store a default sender name in Sender Name and a reply e mail address in Reply E mail Address These will be used when a sender is not selected Before using Internet fax Store a sender name in Sender Name and a sender Internet fax address in Own Address When the POWER SAVE k...

Page 496: ...ed in the address book Store each type of destination as explained below Types of transmission in scanner mode Scan to FTP Click Address Book in the Web page menu and then click the Add button Select FTP in Address Type and store an address Scan to Network Folder Click Address Book in the Web page menu and then click the Add button Select Network Folder in Address Type and store an address Scan to...

Page 497: ...Profiles C will be the name of the one touch key The profile name is determined by the combination of the text entered in Prefix A and the profile The one touch key is assigned to an index tab in the address book screen based on the text entered in Initial B This defines how an image sent to your computer is processed For more information see profile explanation D ADDING DESTINATIONS For the numbe...

Page 498: ...sion will be re attempted automatically after a preset interval To cancel transmission Cancel the transmission from the job status screen STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED page 5 109 System Settings Administrator Recall in Case of Line Busy This is used to set the number of recall attempts and the interval between attempts when the connection cannot be established ...

Page 499: ...ADDRESS BOOK page 5 18 5 Address Entry key Touch this key to manually enter an destination address instead of using a one touch key ENTERING AN ADDRESS MANUALLY page 5 22 6 Send Settings key Touch this key to select or enter the subject file name sender name or body text which has been previously stored in the Web page Scan modes CHANGING THE SUBJECT FILE NAME REPLY TO AND BODY TEXT page 5 32 Inte...

Page 500: ...strator this will appear when an Internet fax is received Only Hold Setting for Received Data Print is enabled Only Received Data Image Check Setting is enabled Both settings are enabled PRINTING A PASSWORD PROTECTED FAX Hold Setting For Received Data Print page 5 114 CHECKING THE IMAGE BEFORE PRINTING page 5 115 17 I Fax Manual Reception key Touch this key to receive an Internet fax manually MANU...

Page 501: ... a program key in the base screen will enable you to retrieve the program by simply touching the key STORING SCAN OPERATIONS Programs page 5 73 The functions that can be selected for the customized keys vary depending on the mode System Settings Administrator Customize Key Setting Registration is performed in System Settings Operation Settings Customize Key Setting in the Web page menu The special...

Page 502: ...h panel before transmission CHECKING THE IMAGE TO BE TRANSMITTED Preview page 5 69 9 To key Touch this key to enter the selected destination one touch key RETRIEVING A DESTINATION page 5 19 10 Cc key When using Scan to E mail touch the Cc key when you wish to send a Carbon copy of the e mail to an additional destination 11 Bcc key When using Scan to E mail touch the Bcc key when you wish to send a...

Page 503: ...This setting enables or disables Bcc delivery When enabled the Bcc key appears in the address book screen System Settings Administrator Default Display Settings One of the following screens can be selected for the initial screen that appears when the IMAGE SEND key is touched Base screen of each mode scan Internet fax fax or data entry mode Address book screen System Settings Administrator Address...

Page 504: ...tab on an index tab can be touched to display keys to further narrow the search range For example when the ABCD tab is touched keys from A to D appear If the B key is touched only destinations starting with the letter B will appear To cancel touch the key again Note that the search letter range cannot be narrowed on the Freq tab the etc tab or on a user index tab System Settings Custom Index page ...

Page 505: ...O RETRIEVE A DESTINATION page 5 21 Resend key USING THE RESEND FUNCTION page 5 27 Select settings Settings can be selected for scanning the original Original 2 sided original scan size send size Exposure Resolution File Format Color Mode IMAGE SETTINGS page 5 53 Send Settings File Name Scan mode Data entry mode CHANGING THE SUBJECT FILE NAME REPLY TO AND BODY TEXT page 5 32 USB memory mode ENTERIN...

Page 506: ...at 2 and 3 until all originals have been scanned 5 Touch the Read End key The COLOR START key cannot be used in Internet fax mode After the original is scanned the settings revert to the default settings To cancel scanning Press the STOP key to cancel the operation System Settings Administrator Default Display Settings The settings can be kept in effect a fixed period of time after scanning is com...

Page 507: ...s Minimum original size Maximum original size Using the automatic document feeder 5 1 8 height x 5 1 2 width 131 mm height x 140 mm width 11 5 8 height x 39 3 8 width 297 mm height x 1000 mm width Using the document glass 11 5 8 height x 17 width 297 mm height x 432 mm width Selections Standard sizes detected original sizes Document glass Document feeder tray automatic document feeder Inch 1 11 x ...

Page 508: ...ING DESTINATIONS Icon Mode Fax Scan to E mail Internet fax Direct SMTP Scan to FTP Scan to Network Folder Scan to Desktop Group key with multiple destinations For information on storing addresses in the address book see STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK page 5 6 For information on storing destinations for Scan to Desktop see STORING A DESTINATION FOR SCAN TO DESK...

Page 509: ... to send Cc or Bcc copies of the e mail System Settings Administrator Bcc Setting This setting enables or disables Bcc delivery When enabled the Bcc key appears in the address book screen System Settings Administrator Must Input Next Address Key at Broadcast Setting This setting determines whether or not the Next Address key can be omitted before specifying the next destination Factory default set...

Page 510: ...h the one touch key of the destination that you wish to cancel A message will appear to confirm the deletion Touch the Yes key Touch the Detail key to check the specified destination type and name AAA AAA BBB BBB To Cc 1 2 5 15 10 Global Address Search Address Entry Address Review Condition Settings III III GGG GGG EEE EEE CCC CCC JJJ JJJ HHH HHH DDD DDD FFF FFF ABCD Freq EFGH IJKL MNOP QRSTU VWXY...

Page 511: ...estination is stored in the address book If you do not know the search number print the one touch address list using Sending Address List in the system settings When entering search numbers such as 001 and 011 0 can be omitted For example to enter 001 enter 1 and touch the key or the Next Address key If an incorrect search number is entered Press the CLEAR key to clear the number and enter the cor...

Page 512: ...en enabled using Bcc Setting in the system settings administrator If you wish the destination to be a Bcc destination touch the Bcc key When Internet fax mode is selected the base screen appears after the destination address is entered However if I Fax Reception Report On Off Setting is enabled in the system settings administrator the reception report request screen will appear If you wish to rece...

Page 513: ...ous page and follow the steps below 1 Touch the Browse key To directly enter a folder touch the Folder Path key A text entry screen will appear If a user name and password are required check with the administrator of the server and enter the user name and password For the procedure for entering text see ENTERING TEXT page 1 79 in 1 BEFORE USING THE MACHINE Cancel OK Browse Folder Path User Name Pa...

Page 514: ...EFORE USING THE MACHINE Up to 100 workgroups 100 servers and 100 network folders can be displayed To move up one level touch the key The Cancel key can be pressed to return to the screen of step 1 To change the sorting order of the displayed keys touch the key that shows or in each screen The order switches between ascending order and descending order each time you touch the key To go to a particu...

Page 515: ...ter your user name and password 2 Touch the OK key 3 Search for the destination in the search screen Enter search characters for the destination and touch the Search key The search results will appear after a brief interval For the procedure for entering text see ENTERING TEXT page 1 79 in 1 BEFORE USING THE MACHINE How to search Enter the search characters maximum of 64 characters The system will...

Page 516: ... to request a reception report when sending an Internet fax 3 Select the destination 1 Touch the key of the desired destination If no names are found that match the search characters a message will appear Touch the OK key to close the message and touch the Search Again key to search again 2 Touch the To key This enters the selected destination If you wish to enter another destination repeat 1 and ...

Page 517: ...e stored group key Scan to FTP Scan to Desktop and Scan to Network Folder addresses Broadcasting destinations Addresses used only for BCC delivery Destinations transmitted to using a program System Settings Administrator Disable Resend on Fax Image Send Mode This prohibits use of the resend function When this setting is enabled the Resend key cannot be used in the base screen of image send mode Re...

Page 518: ...ize detector plate and prevent correct detection of the document size When placing the originals orient them as shown below To place a large portrait oriented original place it as shown above in Landscape orientation and specify the placement orientation in step 3 Place 5 1 2 x 8 1 2 A5 size originals in portrait vertical orientation If placed in landscape horizontal orientation an incorrect size ...

Page 519: ...book For more information see ENTERING DESTINATIONS page 5 18 System Settings Administrator Bcc Setting This setting enables or disables Bcc delivery When enabled the Bcc key appears in the address book screen 3 Switch to scan mode and display the image settings screen 1 Touch the Scan tab 2 Touch the Original key The current settings for Original Exposure Resolution File Format and Color Mode are...

Page 520: ...n will take place To scan in full color press the COLOR START key To scan in black and white press the BLACK WHITE START key If the color mode of the COLOR START key is set to Auto the color of the original will be detected automatically and scanning in full color grayscale or Mono2 will take place If Encrypt PDF is selected for the file format PDF is selected in the format settings screen and the...

Page 521: ...rge file it may be necessary to reduce the number of scanned pages or reduce the send size Storing a mail signature You can have preset text automatically added at the end of e mail messages as a mail signature This is convenient when you wish to have a corporate policy or other preset text appear at the bottom of e mail messages To store the text for the mail signature click Application Settings ...

Page 522: ...ng text see ENTERING TEXT page 1 79 in 1 BEFORE USING THE MACHINE 1 Touch the Send Settings key in the base screen BASE SCREEN page 5 9 If you are sending to a Scan to FTP Scan to Desktop or Scan to Network Folder destination go to step 4 2 To change the subject touch the Subject key 3 Enter the subject 1 Touch a Pre Set text key 2 Touch the OK key If you wish to directly enter the text touch the ...

Page 523: ...also touch the Address Entry key to directly enter an e mail address To specify the return address you can touch the key and enter a user number that has been previously stored using User List in the system settings administrator A key can only be selected for the return address if an e mail address has been stored for that user in User List in the system settings administrator Send Settings OK Su...

Page 524: ...sender When storing pre set text for the subject and file name in the Web pages up to 80 characters can be entered System Settings Administrator The Number of File Name Subject Body Keys Displayed Setting The setting for the number of subject keys and file name keys displayed in one screen can be changed to 6 12 or 18 System Settings Administrator Default Sender Set This is used to store the sende...

Page 525: ...h may damage the original size detector plate and prevent correct detection of the document size When placing the originals orient them as shown below To place a large portrait oriented original place it as shown above in Landscape orientation and specify the placement orientation in step 4 Place 5 1 2 x 8 1 2 A5 size originals in portrait vertical orientation If placed in landscape horizontal ori...

Page 526: ...IMAGE TYPE page 5 61 CHANGING THE RESOLUTION page 5 63 CHANGING THE FILE FORMAT page 5 64 CHANGING THE COLOR MODE page 5 68 SPECIAL MODES page 5 71 4 Specify the orientation in which the original is placed To enable the original to be scanned in the correct orientation the orientation in which the top edge of the original appears at the top of the display specify the orientation in which the origi...

Page 527: ...y key to open the keyboard screen enter a password maximum of 32 characters and touch the OK key The recipient must use the password entered here to open the Encrypt PDF file To cancel Encrypt PDF touch the Cancel key The format settings screen will appear to let you change the file type Select a new file type and press the START key to begin transmission 6 If the original was placed on the docume...

Page 528: ...p The scanned data will not be stored However if the file format is set to JPEG and the Specified Pages per File checkbox is selected files for which scanning is completed will be stored in USB memory To cancel scanning Press the STOP key to cancel the operation To cancel scanning to USB memory While scanned data is being stored in the USB memory the message Sending data and the Cancel key appear ...

Page 529: ... folder name and touch the OK key For the procedure for entering text see ENTERING TEXT page 1 79 in 1 BEFORE USING THE MACHINE To move up one level touch the key This key appears when a folder on the second level or lower is selected To change the order of the keys that appear in a screen touch the key that shows or Each time the key is touched the order changes between ascending and descending S...

Page 530: ...e OK key The entered file name will appear in A If the file name is not entered the settings in the Web page are used For the procedure for entering text see ENTERING TEXT page 1 79 in 1 BEFORE USING THE MACHINE USB Mem Scan Fax Internet Fax PC Scan Scan Auto Auto Scan Send Auto Text 200X200dpi PDF Auto Grayscale Mono2 PDF Special Modes Color Mode File Format Resolution Exposure Original File Name...

Page 531: ... 8 1 2 x 11 R and 5 1 2 x 8 1 2 A4R B5 and A5 originals cannot be rotated for transmission Originals cannot be scanned in succession from both the automatic document feeder and the document glass and sent in a single transmission System Settings Administrator Rotation Sending Setting This is used to select whether or not a scanned original image is rotated before transmission The default setting i...

Page 532: ...al is to the left touch the key 2 Touch the OK key You will return to the screen of step 2 The original orientation is initially set to If the original was placed with the top edge up this step is not necessary 5 Press the BLACK WHITE START key Scanning begins If the original is placed on the document glass the Read End key appears in the touch panel If the original is only one page go to step 7 T...

Page 533: ... will stop Storing a mail signature You can have preset text automatically added at the end of e mail messages as a mail signature This is convenient when you wish to have a corporate policy or other preset text appear at the bottom of e mail messages To store the text for the mail signature click Application Settings Network Scanner Settings and then Administration Settings in the Web page menu A...

Page 534: ...BASE SCREEN page 5 9 2 To change the subject touch the Subject key 3 Enter the subject 1 Touch a pre set text key 2 Touch the OK key If you wish to directly enter the text touch the Direct Entry key to open the text entry screen Enter the text and touch the OK key The text in a pre set text key can be edited by touching the pre set text key and then the Direct Entry key The text entry screen will ...

Page 535: ...clear all entered text touch the Clear All key When this key is touched the entire body of the message is erased immediately not just the selected line Each line of the entered text can be selected with the keys To edit the selected line touch the Edit key The text entry screen will appear with the selected text entered Send Settings OK Subject File Name Body Text Sub Schedule coordination meeting...

Page 536: ...em Settings Administrator The Number of File Name Subject Body Keys Displayed Setting The setting for the number of subject keys and file name keys displayed in one screen can be changed to 6 12 or 18 Sub Schedule coordination meeting Material for planning meeting Thank you for your continuous support We have attached sca Send Settings OK Subject File Name Body Text ...

Page 537: ...x mode destinations in a single operation Up to 500 destinations can be selected in one broadcast operation If you frequently use broadcasting to send images to the same group of destinations it is convenient to store those destinations in a group key 1 Place the original Place the original face up in the document feeder tray or face down on the document glass Originals Transmission 1 1 ...

Page 538: ...ns in a group key 3 Touch the Address Review key 4 Check the destinations and then touch the OK key If the transmission includes Cc or Bcc destinations touch the Cc tab or the Bcc tab to check those destinations To cancel a specified destination Touch the one touch key of the destination that you wish to cancel A message will appear to confirm the deletion Touch the Yes key CHECKING AND DELETING T...

Page 539: ...ss scan each page one page at a time When scanning of one page finishes replace it with the next page and press the COLOR START key or the BLACK WHITE START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished If Internet fax or fax destinations are included in the broadcast transmission the COLOR START key cannot be p...

Page 540: ...00dpi File compression mode The compression mode will be changed to the compression mode set in Compression Mode at Broadcasting in the system settings administrator Color scanning Scanning will take place in Mono2 regardless of the color mode setting Special modes 2in1 This cannot be selected in scan mode however if selected in Internet fax mode it will also be applied to scan destinations Scan f...

Page 541: ...inal and perform the steps of the broadcast transmission Using document filing You will return to the document filing resend screen with the unsuccessful destinations entered Perform the document filing resend procedure There is no need to rescan the original If the All Destinations tab is touched in 1 all destinations will be displayed The Retry key that appears in the screen can be touched to re...

Page 542: ... Image data for transmission will be created and sent as an Internet fax For the procedures for using this function see the PC Fax driver Help To send an Internet fax using the PC I Fax function the PC Fax driver must be installed and then updated using the CD ROM that accompanies the Internet fax expansion kit For more information see the Software Setup Guide This function can only be used on a W...

Page 543: ...select the exposure for scanning CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE page 5 61 3 Resolution key Touch this key to select the resolution for scanning CHANGING THE RESOLUTION page 5 63 4 File Format key Touch this key to change the format file type of the scanned image file CHANGING THE FILE FORMAT page 5 64 5 Color Mode key Touch this key to select the color mode for scanning This key doe...

Page 544: ...iginal is placed 1 Touch the 2 Sided Booklet key or the 2 Sided Tablet key A book and a tablet are bound as shown below 2 Touch the appropriate Image Orientation key If this setting is not correct a suitable image may not be transmitted 3 Touch the OK key To cancel 2 sided scanning touch the highlighted key so that it is no longer highlighted 2 sided scanning automatically turns off after the tran...

Page 545: ...ission Only standard original sizes can be automatically detected STANDARD SIZES page 5 17 When the original size is a non standard size or if the size is not detected correctly manually specify the original scan size Specifying the original scan size by paper size page 5 56 Specifying the original scan size by numerical values page 5 57 8 x11 Auto Auto Auto File Quick File Address Review Send Set...

Page 546: ...al touch the Long Size key Use the automatic document feeder to scan a long original The maximum width that can be scanned is 39 3 8 1000 mm the maximum height is 11 5 8 297 mm TRANSMITTABLE ORIGINAL SIZES page 5 17 To specify an AB size for the scan size touch the AB Inch key to highlight the AB side and then specify the scan size 4 Touch the OK key When Long Size is selected the 2 sided scanning...

Page 547: ...t of the Original key IMAGE SETTINGS page 5 53 2 Touch the Scan Size key 3 Touch the Size Input key 4 Enter the scan size original size 1 Touch the X key and enter the X horizontal dimension with the keys 2 Touch the Y key and enter the Y vertical dimension with the keys 3 Touch the OK key Touch the OK key next to the Cancel key to complete the setting and return to the screen of step 3 Scan Origi...

Page 548: ...ified When the automatic document feeder is used an original longer than 17 432 mm can be scanned maximum width 39 3 8 1000 mm In this case touch the Long Size key in the screen of step 3 Specifying the original scan size by paper size page 5 56 TRANSMITTABLE ORIGINAL SIZES page 5 17 Scan Original OK Auto X17 Y11 Scan Size 2 Sided Tablet 2 Sided Booklet Send Size Image Orientation ...

Page 549: ...display the image settings screen 1 Touch the tab of the mode that you wish to use 2 Touch the Original key IMAGE SETTINGS page 5 53 2 Touch the Send Size key 3 Specify the send size 1 Touch the desired send size key 2 Touch the OK key Depending on the paper size specified for the Scan Size it may not be possible to select some sizes for the Send Size Size keys that cannot be specified for the Sen...

Page 550: ... setting is not correct when sending an image with a changed ratio a suitable image may not be transmitted 2 Touch the OK key The ratio used for reduction or enlargement of the original will appear between the Scan Size and the Send Size Scan Original OK 11x17 Auto 8 x11 Scan Size 2 Sided Tablet 2 Sided Booklet Send Size 129 Image Orientation 1 2 ...

Page 551: ...text and printed photographs such as a magazine or catalogue Text Photo This mode provides the best balance for scanning an original which contains both text and photographs such as a text document with a photo pasted on Text Use this mode for regular text documents Photo Use this mode to scan photos Printed Photo This mode is best for scanning printed photographs such as photos in a magazine or c...

Page 552: ...cannot be selected To reduce the occurrence of line patterns moiré effect when scanning printed matter touch the Moiré Reduction checkbox so that a checkmark appears When using the document glass to scan multiple original pages the exposure setting can be changed each time you change pages When using the automatic document feeder the exposure setting cannot be changed once scanning has begun Howev...

Page 553: ...ct the resolution 1 Touch the key of the desired resolution 2 Touch the OK key In Internet fax mode the Half Tone key can be touched to select halftone except when 200X100dpi is selected When the original has many gradations of light and dark such as a photo or color illustration halftone provides a more attractive image than regular transmission Scan Resolution OK 300X300dpi 200X200dpi 100X100dpi...

Page 554: ... can be changed When using the document glass to scan multiple original pages the resolution setting can be changed each time you change pages When using the automatic document feeder the resolution setting cannot be changed once scanning has begun However when Job Build is used in the special modes the resolution can be changed each time a new set of originals is inserted When TIFF S is selected ...

Page 555: ... type of Color Gray mode are linked The file type cannot be set separately for each When JPEG is selected for Color Gray mode TIFF is automatically selected for B W mode Note the following when the file format is set to Compact PDF PDF is selected and the High checkbox is set to When Compact PDF is set for one address in a broadcast transmission the file will be sent as a Compact PDF file to all s...

Page 556: ...for multiple pages For this reason the Specified Pages per File checkbox does not appear When the file format is set to Encrypt PDF PDF is selected in the format settings screen and the Encry checkbox is set to a screen prompting you to enter a password will appear when the START key is pressed to start scan send transmission Touch the Entry key in the displayed screen to open the keyboard screen ...

Page 557: ... and 200X200dpi If TIFF S is selected after 200X400dpi 400X400dpi or 600X600dpi is selected the resolution automatically changes to 200X200dpi Send size Always 8 1 2 x 11 R A4R If TIFF S is selected after the send size is changed the send size is automatically changed to 8 1 2 x 11 R A4R If a size larger than 8 1 2 x 11 A4 is scanned the size will automatically be reduced to 8 1 2 x 11 R A4R When ...

Page 558: ...grayscale 1 Select the mode and display the color mode settings screen 1 Touch the tab of the mode that you wish to use 2 Touch the Color Mode key IMAGE SETTINGS page 5 53 2 Select the color mode 1 Touch the key of the mode to be used when the COLOR START key is pressed You can select whether black white scanning will take place in Mono2 or grayscale when Auto is selected and a black and white ori...

Page 559: ...appears while the originals are being scanned and when scanning is finished the preview screen appears on the touch panel Transmission will not take place until you touch the Start Sending key in the preview screen 4 Check the preview image and then touch the Start Sending key Transmission begins For information on the preview screen see PREVIEW CHECK SCREEN page 5 70 System settings administrator...

Page 560: ...ction Rev key Touch to check special mode settings or scan settings for two sided originals 4 Display zoom key Use this to set the zoom ratio of the displayed image Changes from the left in the order Full Page Twice 4 Times 8 Times The setting applies to all pages in the file not just the displayed page 5 Display Rotation key This rotates the image right or left by 90 degrees The rotation applies ...

Page 561: ... ONTO A SINGLE PAGE Card Shot page 5 83 7 Job Build key SCANNING MANY ORIGINALS AT ONCE Job Build page 5 86 8 Mixed Size Original key SCANNING ORIGINALS OF DIFFERENT SIZES Mixed Size Original page 5 88 9 Slow Scan Mode key SCANNING THIN ORIGINALS Slow Scan Mode page 5 90 10 Original Count key 1 CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION Original Count page 5 92 11 File key ...

Page 562: ...ecial mode menu screen Touch this key when you wish to continue selecting other special mode settings C During selection of special mode settings this key returns you to the special mode menu screen without saving the settings When settings have been completed this cancels the settings and returns you to the special mode menu screen 2in1 Internet Fax Special Modes OK Transaction Report 2 2 Interne...

Page 563: ...ions may occur When a program is used settings are selected with ease by simply pressing the stored key In addition transmission takes place based on the stored settings so there are no chances for mistakes Programs are stored edited and deleted using Address Control in the system settings See Program page 7 19 in 7 SYSTEM SETTINGS Programs can also be stored in the Web pages Click Job Programs an...

Page 564: ...TE START key Scanning begins If you inserted the original pages in the document feeder tray all pages are scanned A beep will sound to indicate that scanning is finished If you are scanning the original on the document glass scan each page one page at a time When scanning finishes place the next original and press the COLOR START key or the BLACK WHITE START key Repeat until all pages have been sc...

Page 565: ...ar Shadows at the edges of the original can also be erased when the automatic document feeder is used When using USB memory mode connect the USB memory device to the machine before performing the procedure below 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Specify the destination ENTERING DESTINATIONS page 5 18 When scanning to US...

Page 566: ...When scanning of one page finishes replace it with the next page and press the COLOR START key or the BLACK WHITE START key Repeat until all pages have been scanned and then press the Read End key A beep will sound to indicate that scanning is finished If the destination is an Internet fax destination press the BLACK WHITE START key To cancel scanning Press the STOP key to cancel the operation Whe...

Page 567: ...x 1 page 8 1 2 x 11 A4 x 2 pages When using dual page scan the original must be placed on the document glass The send size cannot be changed When using USB memory mode connect the USB memory device to the machine before performing the procedure below 1 Place the original face down on the document glass Align the center of the original with the appropriate size mark 2 Specify the destination ENTERI...

Page 568: ...that scanning is finished If the destination is an Internet fax destination press the BLACK WHITE START key To cancel scanning Press the STOP key to cancel the operation To erase shadows caused by the binding of a book or other bound document use the erase function Note however that Center Erase and Edge Center Erase cannot be used When the scan size of the original is specified by numerical value...

Page 569: ...ument feeder or on the document glass and have it scanned at the specified time of transmission Settings selected for a timer transmission exposure resolution special modes etc are automatically cleared after the transmission is finished However when the document filing function is used the scanned original and settings are stored on the built in hard drive This function cannot be used in USB memo...

Page 570: ...ginal and press the COLOR START key or the BLACK WHITE START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished If the destination is an Internet fax destination press the BLACK WHITE START key The original is scanned into memory The original cannot be scanned at a specified time To cancel scanning Press the STOP key...

Page 571: ...ce the original face up in the document feeder tray or face down on the document glass 2 Specify the destination ENTERING DESTINATIONS page 5 18 When scanning to USB memory there is no need to specify the destination Go to step 3 3 Select the special modes 1 Touch the tab of the mode that you wish to use 2 Touch the Special Modes key 3 Touch the Suppress Background key Read the message that appear...

Page 572: ...lass scan each page one page at a time When scanning finishes place the next original and press the COLOR START key or the BLACK WHITE START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished When the color mode setting of the BLACK WHITE START key is Mono2 the suppress background function will not operate if the BLA...

Page 573: ...hine before performing the procedure below 1 Place the original face down on the document glass 2 Specify the destination ENTERING DESTINATIONS page 5 18 When scanning to USB memory there is no need to specify the destination Go to step 3 3 Select the special modes 1 Touch the tab of the mode that you wish to use 2 Touch the Special Modes key 3 Touch the Card Shot key SPECIAL MODES page 5 71 Trans...

Page 574: ...ginal scan size or the send size In this case the screen of this step appears when you touch the scan size key For the procedure for setting the send size see Specifying the send size of the image page 5 59 5 Press the COLOR START key or the BLACK WHITE START key to scan the front side of the card If the destination is an Internet fax destination press the BLACK WHITE START key To cancel scanning ...

Page 575: ...u can touch the Configure key to change the exposure resolution scan size and send size The ratio cannot be specified and Rotation Sending Setting cannot be selected To cancel Card Shot Touch the Cancel key in the screen of step 4 Read End Configure Place next original Pg No x Press Start When finished press Read End ...

Page 576: ...e scanned Note that when the memory is being used for other jobs fewer pages can be scanned When using USB memory mode connect the USB memory device to the machine before performing the procedure below 1 Insert the originals face up in the document feeder tray Insert the originals all the way into the document feeder tray Multiple originals can be placed in the document feeder tray The stack of or...

Page 577: ...ken for one minute after the confirmation screen appears scanning automatically ends and the transmission is reserved The Configure key can be touched to change the exposure resolution scan size and send size for each original page scanned However when Job Build is used in combination with 2in1 in the special modes only the exposure can be changed when scanning each even numbered page of the origi...

Page 578: ...y device to the machine before performing the procedure below 1 Insert the originals face up in the document feeder tray Insert the originals with the corners aligned together in the far left corner of the document feeder tray 2 Specify the destination ENTERING DESTINATIONS page 5 18 When scanning to USB memory there is no need to specify the destination Go to step 3 3 Select the special modes 1 T...

Page 579: ...ination press the BLACK WHITE START key To cancel scanning Press the STOP key to cancel the operation Once mixed size originals has been selected an original scan size cannot be specified When mixed size originals are set automatic duplex scanning cannot be used except MX 4101N 5001N Rotate cannot be used when Mixed Size Original is enabled To cancel the Mixed Size Original setting Touch the Mixed...

Page 580: ...fore performing the procedure below 1 Insert the originals face up in the document feeder tray Adjust the original guides slowly If the originals are inserted with too much force they may crumple and misfeed 2 Specify the destination ENTERING DESTINATIONS page 5 18 When scanning to USB memory there is no need to specify the destination Go to step 3 3 Select the special modes 1 Touch the tab of the...

Page 581: ...ess the STOP key to cancel the operation When this function is selected automatic 2 sided scanning is not possible Rotate cannot be used when Mixed Size Original is enabled To cancel slow scan mode Touch the Slow Scan Mode key in the screen of step 4 so that it is not highlighted System Settings Administrator Original Feeding Mode This is used to have scanning always take place in slow scan mode S...

Page 582: ...riginals all the way into the document feeder tray Multiple originals can be placed in the document feeder tray The stack of originals must not be higher than the indicator line on the tray 2 Specify the destination ENTERING DESTINATIONS page 5 18 3 Select the special modes 1 Touch the tab of the mode that you wish to use 2 Touch the Special Modes key SPECIAL MODES page 5 71 4 Select the original ...

Page 583: ...pear Scanning will not be completed automatically and the image will not be reserved for transmission If the displayed number of original sheets is different from the actual number of sheets Touch the Cancel key and then touch the OK key in the message screen to clear all scanned data Scan settings and destination settings will not be cleared Insert the original sheets in the automatic document fe...

Page 584: ...e connect the USB memory device to the machine before performing the procedure below 1 Insert the originals face up in the document feeder tray 2 Specify the destination ENTERING DESTINATIONS page 5 18 When scanning to USB memory there is no need to specify the destination Go to step 3 3 Select the special modes 1 Touch the tab of the mode that you wish to use 2 Touch the Special Modes key SPECIAL...

Page 585: ...ach original is stamped twice If an error occurs during scanning an original that was not scanned may be stamped When the O mark that is stamped on originals starts to become faint replace the stamp cartridge For the procedure for replacing the stamp cartridge see REPLACING THE STAMP CARTRIDGE page 1 75 in 1 BEFORE USING THE MACHINE To cancel the stamp function Touch the Verif Stamp key in the scr...

Page 586: ...d as blank and thus sent When using USB memory mode connect the USB memory device to the machine before performing the procedure below 1 Insert the originals face up in the document feeder tray This function cannot be used when the document glass is used for scan send 2 Specify the destination ENTERING DESTINATIONS page 5 18 When scanning to USB memory there is no need to specify the destination G...

Page 587: ...that include two blank pages are scanned by duplex scanning A will show 5 B will show 10 and C will show 8 If this step is not performed for one minute while the above confirmation screen appears the scanned image and settings will be cleared and the base screen will reappear Scanning will not be completed automatically and the image will not be reserved for transmission When Default Preview is en...

Page 588: ...ory mode or data entry mode 1 Place the original When placing the originals orient them as shown below 2 Specify the destination ENTERING DESTINATIONS page 5 18 1 2 1 2 1 2 1 2 Portrait oriented originals Landscape oriented originals Transmission Transmission 1 2 1 2 1 1 1 1 Document feeder tray Place the originals face up Portrait orientation Landscape orientation Document glass Place the origina...

Page 589: ... is not correct a suitable image may not be transmitted 2 Touch the OK key 1 2 2in1 Internet Fax Special Modes Card Shot OK Dual Page Scan Slow Scan Mode Quick File Mixed Size Original Erase Job Build File Program Timer Original Count 2 1 Auto Auto Auto File Quick File I Fax Manual Reception Address Review Send Settings Address Entry Address Book USB Mem Scan Fax Internet Fax PC Scan Special Modes...

Page 590: ...nd to indicate that scanning is finished The Configure key can be touched in the scan end confirmation screen to change the exposure resolution scan size and send size However when scanning each even numbered page of the original only the exposure can be changed To cancel scanning Press the STOP key to cancel the operation Transmission is not possible at a size smaller than the original size The 2...

Page 591: ...ata entry mode 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Specify the destination ENTERING DESTINATIONS page 5 18 3 Select the special modes 1 Touch the Internet Fax tab 2 Touch the Special Modes key 3 Touch the keys to switch through the screens 4 Touch the Transaction Report key SPECIAL MODES page 5 71 4 Select print condition...

Page 592: ...ncel the operation For a broadcast transmission changes to the transaction report print conditions apply to all destinations To cancel the transaction report setting Touch the Cancel key in the screen of step 4 System Settings Administrator Transaction Report Print Select Setting This is used to set the conditions for printing transaction reports The factory default setting is Single Sending Print...

Page 593: ...CHECKING THE STATUS OF TRANSMISSION RECEPTION JOBS The job status display is in the lower left corner of the touch panel The job status display can be touched to display the job status screen Print Job Fax Job Scan to Address Set Time Pages Status Broadcast0001 1 2 3 4 10 00 04 01 020 003 Connecting AAA AAA BBB BBB CCC CCC 10 05 04 01 000 001 Waiting 10 22 04 01 000 004 Waiting 10 30 04 01 000 010...

Page 594: ...nd its current status Job key display page 5 105 7 Completed jobs screen Detail key This shows detailed information on the results of completed broadcast transmissions and jobs that used the document filing function Select the key of the desired job in the completed jobs screen 9 and then touch the Detail key CHECKING COMPLETED JOBS page 5 108 8 Call key Touch this key to call up and use a transmi...

Page 595: ...t appears together with a broadcast control number 4 digits 4 Time reserved Time started In the job queue screen the date and time the job was reserved In the completed jobs screen the date and time the job was started 5 Number of pages Shows the number of pages transmitted total number of original pages 6 Status Shows the job status Job in progress Job waiting to be executed 3 AAA AAA 10 22 04 01...

Page 596: ...ponse from the destination OK Report A receive report was requested for a transmission the transmission was completed normally and the receive report was received from the destination NG Report A receive report was requested for a transmission however the transmission did not take place correctly and a transmission failed report was received No Report An e mail was received without an attached fil...

Page 597: ...ssion job excluding Direct SMTP transmission jobs that requests a receive report the job is placed on standby at the bottom of the job queue screen Report Wait appears in the status column When the receive report is received from the destination or if the report is not received within the timeout time the job moves to the completed jobs screen Reception jobs when Inbound Routing Settings are enabl...

Page 598: ...udes a Scan to FTP address Scan to Network Folder address or Scan to Desktop address Tab name Information displayed File Shows information on a transmission reception that used document filing function To call up the file and use it touch the Call key Failed Shows information on addresses for which communication failed Address Address name or number Start time Time at which communication began Sta...

Page 599: ... of the job to be stopped 3 Touch the Stop Delete key 3 Touch the Yes key If you do not want to stop the selected job Touch the No key Printing of a received Internet fax cannot be stopped JOB STATUS Broadcast 1 2 4 10 00 04 01 020 003 Connecting AAA AAA CCC CCC 10 05 04 01 000 001 Waiting 10 30 04 01 000 010 Waiting Priority 3 BBB BBB 10 22 04 01 000 004 Waiting Print Job Fax Job Internet Fax Sca...

Page 600: ...y 1 Touch the mode tab of the job to be given priority 2 Touch the key of the job to be given priority 3 Touch the Priority key The selected job moves up to the position immediately following the job in progress The job will be executed when the job in progress is completed JOB STATUS Broadcast 1 2 4 10 00 04 01 020 003 Connecting AAA AAA CCC CCC 10 05 04 01 000 001 Waiting 10 30 04 01 000 010 Wai...

Page 601: ...ports The factory default setting is not to print The Image Sending Activity Report can be set to print each time the number of transactions reaches 201 or at a specified time once a day only Message Explanation OK The transaction was completed normally OK REPORT A receive report was requested for a transmission the transmission was completed normally and the receive report was received from the d...

Page 602: ...orward page 7 20 When printing is not possible because the machine has run out of paper or toner received Internet faxes can be forwarded to and printed by another previously stored Internet fax machine System Settings Administrator I Fax Default Settings These settings are used to select how received faxes are handled when the POWER key is off the main power switch is on the volume of the beep th...

Page 603: ...t selection System Settings Fax Data Receive Forward page 7 20 This setting is used to hide the I Fax Manual Reception key that appears in the base screen of Internet Fax mode When the I Fax Manual Reception key is hidden manual reception is initiated by touching the Reception Start key in the screen that appears when Fax Data Receive Forward I Fax Settings is selected Auto Auto Auto File Quick Fi...

Page 604: ... Received Data Image Check Setting is enabled in the system settings administrator a password can be entered to display the received data list screen If you wish to check an image before printing it continue from step 2 on the next page The received faxes will be retained in memory regardless of whether they were received automatically or manually If Fax Data Receive Forward is enabled in the syst...

Page 605: ...ceived images touch the Thumbnail key To delete an image that has been selected touch the Delete key To print an image that has been selected touch the Print key 3 Check the received image and then touch the Print key Printing begins For information on the image check screen see IMAGE CHECK SCREEN page 5 116 If the screen of step 1 appears when you are configuring settings in the setting screens o...

Page 606: ...e current page number You can touch the current page number key and enter a number with the numeric keys to go to that page number 4 Display Rotation key This rotates the image right or left by 90 degrees The rotation applies to all pages in the file not just the displayed page 5 Print key Touch to start printing 6 Display zoom key Use this to set the zoom ratio of the displayed image Changes from...

Page 607: ...be printed on the faxes Receiving Date Time Print is disabled 1 Enabling the inbound routing function 1 In the Web page menu click Application Settings Inbound Routing Settings and then Administration Settings 2 Select Enable in Inbound Routing and click the Submit button Users without administrator rights can be prohibited from storing editing and deleting forwarding tables in this screen and fro...

Page 608: ...nternet Fax Address or Fax Number as appropriate and click the Add to List button The entered address will be added to the Address to be Entered list Specify whether the address will be directly entered maximum of 1500 characters or selected from a global address book by clicking the Global Address Search button To store multiple addresses repeat this step 3 When you have finished adding addresses...

Page 609: ...kbox of the desired day of the week To specify a time select the Set Forwarding Time checkbox and specify the time 6 Select the file format The format can be set separately for each forwarding address for each of forwarding addresses 1 2 and 3 in the table 7 Select the forwarding address Forwarding addresses can be selected from the machine s address book Multiple addresses can be selected A maxim...

Page 610: ...ge menu 2 Select Always Forward or Forward on Selected Day Time from the forwarding table The forwarding permission settings that appear here are linked to the forwarding conditions set in step 3 If you wish to use different forwarding conditions than those set in step 3 set the forwarding permission settings 3 Click Submit To delete a forwarding table click the checkbox next to the table name so ...

Page 611: ...M using the integrated installer For the procedures for installing the scanner driver and configuring settings see the Software Setup Guide This function cannot be used when it has been disabled using Disable Scan Function in the system settings administrator The procedures for selecting the scanner driver and starting scanning vary depending on the TWAIN compliant application For more information...

Page 612: ... the TWAIN compliant application on your computer and select Select Scanner from the File menu 4 Select the scanner driver of the machine 1 Select SHARP MFP TWAIN K 2 Click the Select button 5 Select Acquire Image from the File menu The scanner driver opens 1 2 ...

Page 613: ... or other advanced settings change to the Custom Settings screen Image Area menu Select the scan area If Auto is selected the original size detected by the machine will be scanned You can also set the scanning area in the preview window with your mouse 3 Click the Preview button The preview image will appear in the scanner driver If you are not satisfied with the preview image repeat 2 and 3 If th...

Page 614: ...d numbers will change the area relative to the top left corner of the specified area button When a preview image is displayed and a scanning area is not specified you can click the button to automatically set the scanning area to the entire preview image For further information on the scan settings click the button to open scanner driver Help If the originals are placed in the document feeder tray...

Page 615: ...tents At the machine 9 Touch the Exit key in the touch panel 10 Touch the Yes key Exit This machine is in the PC scan mode Do not remove the original Scanner IP address 250 160 102 106 Yes No PC scan in progress Finish PC scan mode ...

Page 616: ... separate file The metadata file is created in XML format By linking the metadata with applications such as document management software a workflow application or an encryption server a sophisticated document solution environment can be built Using the application integration module kit information on a generated image file can be entered at the touch panel and transmitted along with the image as ...

Page 617: ...e by including a unique extension the date etc in the generated file name If the file name setting is left blank the machine will automatically generate a file name that is unique Addresses specified in Address Type Allowing Metadata Entry when a metadata set is stored can be selected as transmission destinations at the time of transmission using one touch keys manual entry and or a global address...

Page 618: ...he item that you want to enter If you accidentally selected the wrong metadata set or wish to use a different metadata set when a default metadata set has been set touch the Metadata Set key Touch the OK key in the message screen that appears You will return to the screen of step 1 Metadata items entered to that point will be canceled Auto Auto Auto File Quick File Send Settings Address Entry Addr...

Page 619: ...ion without sending metadata switch to a different mode by touching the tab of that mode and then perform transmission Before configuring metadata settings you can specify addresses in all modes to be used After metadata settings have been configured only addresses in modes that are allowed in the selected metadata set can be specified When metadata settings have been configured or an address is s...

Page 620: ...priate information in the related items of the send settings Name entered in metadata field Description Where entered fromName Name of the user who sent the job If the name is not entered as metadata the sender name determined by the usual rules for determining the sender name will be applied as metadata Reply To Sender name of selected sender replyTo E mail address to which the transmission resul...

Page 621: ...FILING 6 7 USING DOCUMENT FILING IN EACH MODE 6 8 BASE SCREEN OF DOCUMENT FILING MODE 6 10 SAVING FILES WITH DOCUMENT FILING SAVING A FILE WITH Quick File 6 11 SAVING A FILE WITH File 6 13 FILE INFORMATION 6 15 SAVING A DOCUMENT FILE ONLY Scan to HDD 6 18 Scan to HDD SCREEN 6 18 PERFORMING Scan to HDD 6 23 USING STORED FILES SEQUENCE FOR USING A STORED FILE 6 24 FOLDER AND FILE SELECTION SCREENS 6...

Page 622: ... other information The stored file can also be used by other people Do not use this method to save files that you do not want others to use such as files containing sensitive or confidential information File As a copy scan send or other job is performed this function saves the document data to the hard drive Unlike Quick File various types of information can be appended to the file when the file i...

Page 623: ...ed above to obtain another set of output the settings must be selected all over again If you don t remember the settings much effort may be expended to get the same output result as the previous time By retrieving a job stored using document filing there is no need to reselect copy settings or rescan the original The job can be retrieved and printed using the same settings quickly and easily Ratio...

Page 624: ... are not needed when storing a job using Quick File A maximum of 1000 custom folders can be created on the hard drive User Name This is necessary if you will be assigning a user name to stored files User names are stored in User List in the system settings administrator A user name is also used as a search condition when searching for a file Custom Folder The Main folder is initially available as ...

Page 625: ...een stored in the Quick File folder it may not be possible to perform a large copy job using sort mode Delete unneeded files The original types above are examples to make the explanation easier to understand The actual number of pages and number of files that can be stored will vary depending on the contents of the original images and the settings when the files are stored Examples of original typ...

Page 626: ...check information on the deletion cycle Print the Administrator Settings List in the system settings administrator To check information on the folders selected for file deletion Print the Document Filing Folder List in the system settings When Automatic Deletion of File Settings is enabled in the system settings administrator all files in the specified folders will be deleted when the set time arr...

Page 627: ...others to use When saving a file with File use the Confidential property A password can be set for a Confidential file to prevent the file from being used by other people Take care to keep the password of a stored Confidential file secret The property of a stored Confidential file can be changed to Sharing by Property Change when the file is used Do not store sensitive documents or documents that ...

Page 628: ...uch the COPY key 2 Touch the File key or the Quick File key 1 Touch the IMAGE SEND key 2 Touch the Scan tab 3 Touch the File key or the Quick File key Ready to scan for copy 0 Auto 8 x11 Plain Auto 8 x11 2 3 4 1 8 x11R 8 x14 11x17 8 x11 1 2 1 2 1 2 8 x11 Plain Color Mode Special Modes 2 Sided Copy Output File Quick File Original Paper Select Full Color Exposure Auto Copy Ratio 1 2 IMAGE SEND DOCUM...

Page 629: ...nt filing in print mode To use document filing in print mode select document filing in the printer driver For more information on using document filing in print mode see CONVENIENT PRINTER FUNCTIONS page 3 57 in 3 PRINTER Using document filing in PC Fax PC I Fax mode To use document filing in PC Fax or PC I Fax mode select document filing settings in the PC Fax driver For more information see Help...

Page 630: ...on are performed The file will be stored in the Main folder or a custom folder SAVING A DOCUMENT FILE ONLY Scan to HDD page 6 18 4 HDD Status tab Touch this key to check how much of the machine s hard drive is being used The amount used is shown as a percentage 5 External Data Access tab This can be selected when an FTP server is stored or a USB memory device is connected to the machine DIRECTLY P...

Page 631: ...uick File folder while copying is explained below SAVING FILES WITH DOCUMENT FILING 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Touch the Quick File key 3 Touch the OK key You will return to the base screen of copy mode and the Quick File key will be highlighted To cancel Quick File Touch the Quick File key in the screen of step ...

Page 632: ...ART key that you pressed initially Repeat until all pages have been scanned and then press the Read End key To cancel scanning Press the STOP key When a file is stored using Quick File the following user name and file name are automatically assigned to the file User Name User Unknown File Name Mode_Month Day Year_Hour Minute Second Example Copy_04042010_112030AM Stored to Quick File Folder When us...

Page 633: ... To select the user name file name folder and confidential setting see FILE INFORMATION page 6 15 Specifying a user name page 6 15 Assigning a file name page 6 16 Specifying the folder page 6 16 Storing a file as a confidential file page 6 17 After configuring the above settings you will return to this screen Go to the next step If you do not wish to assign a user name or other information to the ...

Page 634: ...WITH Quick File page 6 11 To cancel scanning Press the STOP key When a file is stored using File without appending file information the following user name and file name are automatically assigned to the file User Name User Unknown File Name Mode_Month Day Year_Hour Minute Second Example Copy_04042010_112030AM Stored to Main Folder When user authentication is used the user name that was used for l...

Page 635: ...d user name in the list of user names that is displayed 1 Select the user name There are two ways to select the user name A Touch the key of the user name The touched user name is highlighted If you accidentally select the wrong user name touch the key of the correct name B Touch the key An area for entering the Registration No appears in the message display Enter the Registration No set during us...

Page 636: ...file 1 Touch the key of the folder where you want to store the file If a password has been set for the folder a password entry screen appears Enter the password of the touched folder with the numeric keys 5 to 8 digits and touch the OK key 2 Touch the OK key File Information OK Cancel Confidential User Name User Unknown Copy_04042010_112030AM Main Folder File Name Stored to Password File Informati...

Page 637: ...rty 1 Select the Confidential checkbox so that a checkmark appears Confidential mode is enabled and a password can be entered 2 Touch the Password key 2 Enter a password 5 to 8 digits with the numeric keys and touch the OK key As each digit is entered changes to File Information OK Cancel Confidential User Name Password Name 1 file 01 User 1 File Name Stored to 1 2 Password Enter password via the ...

Page 638: ... 4 Original key Touch this key to set the scanning size storing size and orientation of the original and select 2 sided scanning settings Original key page 6 19 5 Exposure key Touch this key to select the exposure for scanning 6 Resolution key Use this to select the resolution that will be used when the file is transmitted When Long Size is specified only resolution settings of 300 X 300 dpi and u...

Page 639: ... settings are stored and you return to the Scan to HDD screen Exposure key To adjust the exposure touch the Exposure key Select an appropriate exposure mode for the original and touch the or key to adjust the exposure level When finished touch the OK key 1 Select the appropriate original type for the original to be scanned 2 Select Auto or Manual If you selected Manual touch the or key to adjust t...

Page 640: ... black and white it is scanned as a full color original Auto The machine detects whether the original is color or black and white and automatically selects full color or black and white grayscale scanning 2 Color Only the red areas of the original are changed to the selected color colors other than red are scanned in black Red green blue cyan magenta or yellow can be selected BLACK WHITE START key...

Page 641: ...ere are more original pages than can be placed at once in the auto document feeder 5 Original Count key When using the automatic document feeder to scan an original you can check whether or not the correct number of pages were scanned before storing the document 6 Mixed Size Original key This feature lets you scan originals of different sizes at the same time for example 8 1 2 x 14 B4 size origina...

Page 642: ... a number with the numeric keys to go to that page number 3 Display Rotation key This rotates the image right or left by 90 degrees The rotation applies to all pages in the file not just the displayed page 4 Start Storing key This starts Scan to HDD 5 Display zoom key Use this to set the zoom ratio of the displayed image Changes from the left in the order Full Page Twice 4 Times 8 Times The settin...

Page 643: ...ART key Scanning begins For the procedure for placing the original see step 4 of SAVING A FILE WITH Quick File page 6 11 When Preview is enabled the preview screen appears Checking the image before storing it Preview page 6 22 A beep will sound to indicate that Scan to HDD is completed To cancel scanning Press the STOP key When Scan to HDD is performed without appending file information the follow...

Page 644: ...user authentication and storing user names see User Control page 7 45 in 7 SYSTEM SETTINGS USING STORED FILES Files stored by document filing can also be retrieved and used from the Web pages Click Document Operation and then Document Filing in the Web page menu and select the folder that contains the file you wish to use You can also show a preview of a stored file in the web pages Change the mod...

Page 645: ...red operation and configure settings JOB SETTINGS SCREEN page 6 30 PRINTING A STORED FILE page 6 31 SENDING A STORED FILE page 6 37 PROPERTIES OF STORED FILES page 6 39 MOVING A STORED FILE page 6 41 DELETING A STORED FILE page 6 43 CHECKING AN IMAGE OF A STORED FILE page 6 44 Main Folder File Name file 01 Name 1 04 04 2010 file 02 Name 2 04 04 2010 file 03 tiff Name 3 04 04 2010 file 04 Name 4 04...

Page 646: ...touched The password must be entered 3 Quick File Folder key Touch this key to retrieve a file from the Quick File folder The files in the Quick File folder will appear SAVING A FILE WITH Quick File page 6 11 4 Index tabs All folders appear on the All Folders tab Touch a tab to display the custom folders whose initials set in Document Filing Control in the system settings match the letters on the ...

Page 647: ...creen appears Enter the desired page number 3 digits with the numeric keys For example to display page 3 enter 003 5 Switch Display key The displayed file keys can be changed by job type and can be displayed as thumbnail images The currently selected job type appears to the right of the Switch Display key All Files is initially selected When the Switch Display key is touched the following screen a...

Page 648: ...PRINTING page 6 33 7 Sort Order Display Items This can be used in the thumbnail screen The order of display of the file thumbnails can be changed in Sort Order Select Date Date File Name File Name User Name or User Name The number of displayed file thumbnails can be changed in Display Items Select 2 thumbnails or 8 thumbnails ...

Page 649: ...en will appear Enter the password with the numeric keys 5 to 8 digits and touch the OK key Touch the Switch Display key to display the keys of a particular mode such as copy or scanner mode or to display thumbnail images of the files The Switch Display key allows you to quickly find a file You can touch the File Name key the User Name key or the Date key to change the order of display of the files...

Page 650: ...ES OF STORED FILES page 6 39 8 Image Check key An image of the stored file appears CHECKING AN IMAGE OF A STORED FILE page 6 44 9 Detail key Touch this key to show detailed information on the selected file When this key is touched the following screen appears If you wish to change the file name touch the File Name key in this screen A text entry screen will appear Enter the desired file name The k...

Page 651: ...mber of copies and other settings can be selected For more information see PRINT SETTINGS SCREEN page 6 32 A file saved in black and white or grayscale cannot be printed in color When a long size document is stored from Scan to HDD or scan mode the file cannot be printed A file stored from scan mode that included fax mode or Internet fax mode destinations in a broadcast transmission can be printed...

Page 652: ...select Margin Shift Pamphlet Style 2in1 4in1 Tandem Print or Stamp This key does not appear if the file was saved from print mode 5 key Use these keys to set the number of copies The number of copies can also be selected by directly touching the numeric display and changing the number with the numeric keys 6 Print and Delete the Data key Printing begins when this key is touched When printing is fi...

Page 653: ... with the Switch Display key or the screen is changed with the Back key while a file is selected the selection of the file will be canceled When the Select All key is touched it will change into the Cancel All key To cancel the selection of all files that was made with the Select All key touch the Cancel All key If all files are selected without using the Select All key the key will not change int...

Page 654: ...the keys You can also directly touch the numeric display and change the number with the numeric keys 3 Touch the Print and Delete the Data key or the Print and Save the Data key If the Print and Delete the Data key is touched the files will be automatically deleted after printing If the Print and Save the Data key is touched the files will be saved after printing Number of Selected Files 5 Job Set...

Page 655: ...y key A text entry screen appears Directly enter the user name After selecting the user name touch the OK key When Selection of All Users is not allowed checkbox and Selection of User Unknown is not allowed checkbox are disabled in the system settings administrator the All Users key and User Unknown key can be selected The All Users key can be touched to select all files in the folder the files of...

Page 656: ... Data key If the Print and Delete the Data key is touched the files will be automatically deleted after printing If the Print and Save the Data key is touched the files will be saved after printing If there are no files that match the search conditions you will return to the file list screen All files that match the current search conditions can be deleted by touching the Delete the Data key User ...

Page 657: ...e installation of the corresponding options If any of the following special modes were included in the saved file the file cannot be transmitted Pamphlet Copy Covers Inserts Photo Repeat Multi Page Enlargement Multi Shot for copying If any of the following special modes were included in the saved file the file can be transmitted but the special modes will not be executed Margin Shift Transparency ...

Page 658: ...a file to multiple destinations 7 Cancel key This returns you to the job settings screen 8 File name User name display This shows the icon of the file to be sent the file name the user name and the color mode color black white 9 Any of these keys can be touched to change the corresponding settings of the file to be sent The settings that can be selected vary by mode Scan mode Resolution key Use th...

Page 659: ...n be changed to Protect or Confidential using Property Change in the Job Settings Protect Protect prevents a file from being moved or deleted A password cannot be established The icon appears with the mode icon in the file key of a protected file Confidential To protect a Confidential file a password is set The password must be entered to retrieve the file The icon appears with the mode icon in th...

Page 660: ...hanged to Protect A file that is set to Protect can be changed to Sharing or Confidential However a Protect file that is saved in the Quick File folder can only be changed to Sharing A file that is saved in the Quick File folder cannot be changed to Confidential If the file is moved to the Main folder or a custom folder the property can be changed to Confidential Two properties cannot be selected ...

Page 661: ...he file name touch the File Name key 3 The above screen shows the custom folders as an example Select the destination folder 1 Touch the key of the folder to which you want to move the file If a password is set for the selected folder a password entry screen will appear Enter the password with the numeric keys 5 to 8 digits and touch the OK key 2 Touch the OK key Job Settings Cancel file 01 Name 1...

Page 662: ... A file whose property is Protect cannot be moved To move a protected file change its property to Sharing or Confidential User 2 Move Job Settings Move Cancel file 01 Name 1 F Color File Name Move to Select the folder the file is moved to file 01 8 x11 ...

Page 663: ...TING A FILE page 6 29 1 Touch the Delete key 2 Check the file and then touch the Yes key A file whose property is Protect cannot be deleted To delete a protected file change its property to Sharing or Confidential Job Settings Cancel file 01 Name 1 8 x11 F Color Print Send Image Check Property Change Move Delete Detail Select the job Yes No Delete the file data Name 1 file 01 ...

Page 664: ...ize of the image part of the image may be clipped off in the image check screen on the touch panel 1 Touch the Image Check key 2 Check the image of the file For information on each of the items see IMAGE CHECK SCREEN page 6 45 Job Settings Cancel file 01 Name 1 8 x11 F Color Print Send Image Check Property Change Move Delete Detail Select the job Image Check Back Display Rotation Detail file 01 Na...

Page 665: ...nt page number key and enter a number with the numeric keys to go to that page number 4 Display Rotation key This rotates the image right or left by 90 degrees The rotation applies to all pages in the file not just the displayed page 5 Detail key This shows the detailed information screen FILE SELECTION SCREEN page 6 27 6 Display zoom key Use this to set the zoom ratio of the displayed image Chang...

Page 666: ... FILE page 6 37 PROPERTIES OF STORED FILES page 6 39 MOVING A STORED FILE page 6 41 DELETING A STORED FILE page 6 43 CHECKING AN IMAGE OF A STORED FILE page 6 44 To view information on a file select the file and then touch the Detail key JOB STATUS Print Job Scan to Fax Job Computer01 002 001 Printing 0312345678 002 000 Waiting 0312345678 002 000 Waiting Copy 002 000 Waiting Spool Job Queue Comple...

Page 667: ...Name key If you know the user name touch the User Name key and go to Using the user name to search in step 3 If you know the file name touch the File or Folder Name key and go to Using the file name or folder name to search in step 3 When you search using Meeting All folders and files that include Meeting will be listed Search results Text 1 Report Regular meeting Regular meeting Meeting graphs Me...

Page 668: ...text entry screen appears Directly enter the user name Searching is possible even if you only enter the first several letters of the user name After selecting the user name touch the OK key After the user name is selected the Password key can be touched To search for files of the selected user name that have a certain password touch the Password key and enter the password It is not possible to sea...

Page 669: ...search screen touch the Search Again key When you search using File or Folder Name custom folders that match the search characters will also appear in the list When a folder key is touched a list of the files in the folder appears Touch the desired file in the list You can also use the Web pages to search for a file Click Document Operations Document Filing and then Search in the Web page menu Sta...

Page 670: ...h the User Name key and go to Using the user name to search in step 4 If you know the file name touch the File or Folder Name key and go to Using the file name or folder name to search in step 4 File Retrieve Scan to HDD HDD Status Ex Data Access Main Folder User 1 User 3 User 5 User 7 User 9 User 2 User 4 User 6 User 8 User 10 Quick File Folder Search Folder Select 1 2 All Folders ABCD EFGHI JKLM...

Page 671: ... key A text entry screen appears Directly enter the user name Searching is possible even if you only enter the first several letters of the user name After selecting the user name touch the OK key After the user name is selected the Password key can be touched To search for files of the selected user name that have a certain password touch the Password key and enter the password It is not possible...

Page 672: ...ill appear in a screen similar to the following screen A list of the files that match your search criteria will appear Select the desired file from the list The job settings screen will appear To return to the base screen of document filing mode touch the Cancel key To return to the file search screen touch the Search Again key Start Search Password file 01 Name 1 Search within Current Folder Sear...

Page 673: ...ation Bypass 7 15 Address Control 7 16 Address Book 7 16 Custom Index 7 18 Program 7 19 Fax Data Receive Forward 7 20 I Fax Settings 7 20 Printer Condition Settings 7 21 Printer Default Settings 7 21 PCL Settings 7 22 PostScript Setting 7 23 Document Filing Control 7 24 USB Device Check 7 25 User Control 7 25 Modify User Information 7 25 SYSTEM SETTINGS ADMINISTRATOR Accessing the System Settings ...

Page 674: ...eletion of File Settings 7 88 List Print Administrator 7 89 Security Settings 7 90 Enable Disable Settings 7 91 Change Administrator Password 7 94 Product Key 7 94 Data Backup 7 95 Storing Calling of System Settings 7 96 Sharp OSA Settings 7 97 SYSTEM SETTINGS FOR FAX System Settings for Fax General List 7 98 Address Control 7 99 Address Book 7 99 F Code Memory Box 7 101 Fax Data Receive Forward 7...

Page 675: ...lowing settings can be configured Storing users of the machine Energy save settings Settings related to the operation panel Settings for peripheral devices installed on the machine Settings related to the copy function Network connection settings Transmission reception settings for faxes and scanned images Advanced settings for the document filing function For more information see SYSTEM SETTINGS ...

Page 676: ...u make a mistake press the CLEAR key to clear the incorrect number 7 Text box Touch this box to open a text entry screen When you have finished entering text in the screen the text will appear in the text box 8 Checkbox This switches between and each time you touch it To enable the corresponding setting touch the checkbox so that a checkmark appears To disable the setting clear the checkmark Radio...

Page 677: ...nfigure For detailed explanations of each of the settings see the following pages of this chapter SYSTEM SETTINGS GENERAL LOGOUT HOME IMAGE SEND JOB STATUS PRINT READY DATA DATA LINE SYSTEM SETTINGS System Settings Exit Admin Password Total Count Default Settings Address Control USB Device Check List Print User Fax Data Receive Forward Paper Tray Settings Printer Condition Settings Document Filing...

Page 678: ...tings For explanations of settings related to the fax function see SYSTEM SETTINGS FOR FAX page 7 98 Item Factory default setting Page Total Count 7 10 Job Count 7 10 Device Count 7 10 Item Factory default setting Page Default Settings 7 11 Clock Adjust 7 11 X Clock Adjust Specify Time Zone Date Time Settings Synchronize with Internet Time Server Disable X Daylight Saving Time Setting Disable X Da...

Page 679: ... X Tray 1 Plain Auto Inch X Tray 2 X Tray 3 1 X Tray 4 2 X Tray 5 3 Plain 8 1 2 x 11 X Bypass Plain Auto Inch Select Similar Sizes for Auto Detection 8 1 2 x 14 Paper Type Registration 7 15 Auto Tray Switching Enabled 7 15 Custom Size Registration Bypass Custom 1 X 17 Y 11 Custom 2 X 17 Y 11 Custom 3 X 17 Y 11 7 15 Item Factory default setting Page Address Control 7 16 Address Book 7 16 Custom Ind...

Page 680: ...aper Type Plain Paper X Initial Resolution Setting 600dpi High Quality X Disable Blank Page Print Disabled X Line Thickness 5 X 2 Sided Print 1 Sided X Color Mode Auto X N Up Print 1 Up X Fit To Page Enabled X Output Varies depending on the machine configuration Print per Unit Enabled X Quick File Disabled PCL Settings 7 22 X PCL Symbol Set Setting PC 8 X PCL Font Setting Internal Font 0 Courier X...

Page 681: ...the logged in user does not have the authority to configure the system settings administrator excluding factory default users Item Factory default setting Page Document Filing Control 7 24 Item Factory default setting Page USB Device Check 7 25 Item Factory default setting Page User Control 7 25 Modify User Information 7 25 ...

Page 682: ... counted as four pages An entered paper size of 15 1 8 384 mm or larger is counted as two pages Pages printed directly from the machine such as list prints are included in the Other Prints count The items displayed or printed will vary depending on the machine specifications and peripheral devices installed Document feeder Each sheet is counted as two pages when two sided scanning is performed Sta...

Page 683: ...her the starting and ending day of daylight saving time are to be set using the day of the week or the date Start Time Set the starting time of daylight saving time Set the starting month If you selected Day of the Week in Select Setting Type set the starting week of daylight saving time and then the starting day If you selected Date in Select Setting Type set the starting date Set the hour and mi...

Page 684: ...s paper tray settings and total counts Printer Test Page This is used to print the PCL Symbol Set List various font lists and the NIC page network interface settings etc PCL Symbol Set List PCL Internal Font List PCL Extended Font List PS Font List PS Extended Font List NIC Page Sending Address List Lists can be printed of various addresses stored in the machine Individual List Group List Program ...

Page 685: ...ge 7 14 If the desired size does not appear in the list select Custom Size and directly enter the size only for the bypass tray For more information see Tray Settings page 7 14 Feeding Approved Job Select the modes that can be used If there is a function that you do not wish to be used with the selected tray disable the function When the Type is other than plain paper recycled paper colored paper ...

Page 686: ...K 16K 16KR Tray 2 Tray 3 When a stand 1 x 500 sheet paper drawer stand 2 x 500 sheet paper drawer is installed Auto AB A3 A4 A4R B4 B5 B5R 216 mm x 330 mm 8 1 2 x 13 Auto Inch 11 x 17 8 1 2 x 14 8 1 2 x 11 8 1 2 x 11 R 7 1 4 x 10 1 2 R 8 1 2 x 13 2 5 216 mm x 340 mm 216 mm x 343 mm 8 1 2 x 13 1 2 8K 16K 16KR Tray 4 When a stand 2 x 500 sheet paper drawer is installed Tray 5 When a large capacity t...

Page 687: ...r mm Size Input AB and then set the X and Y dimensions of the paper Size Input Inch The X dimension can be set to a value from 5 1 2 to 17 The factory default setting is 17 The Y dimension can be set to a value from 5 1 2 to 11 5 8 The factory default setting is 11 Size Input AB The X dimension can be set to a value from 148 mm to 432 mm The factory default setting is 432 mm The Y dimension can be...

Page 688: ...Disable Registering Destination from Operation Panel page 7 77 is enabled in the system settings administrator for a function addresses cannot be stored for that function To store addresses for Scan to FTP Scan to Network Folder and Scan to Desktop Store Scan to FTP and Scan to Network addresses in the Web pages Store Scan to Desktop addresses using Network Scanner Tool A combined maximum of 200 a...

Page 689: ...tial Enter up to 10 characters for the initials The initials you enter here determine the position of the one touch key in the alphabetical index Key Name Enter the name that you wish to appear in the address book this is different from the address name Custom Index Select the custom index in which the address will appear Register this Address to be added to the Frequent Use index Frequently used ...

Page 690: ...ext box 2 Using the host name in the domain part of the e mail address of the receiving machine Enter the e mail address of the receiving machine in the Direct SMTP Address text box with the host name substituted for the domain Example When the e mail address of the receiving machine is user sample_domain com and the host name is HOST Enter user HOST in the Direct SMTP Address text box 3 When the ...

Page 691: ...ystem Settings Back Program 1 Program 3 Program 5 Program 7 Program 9 Program 11 Program 2 Program 4 Program 6 Program 8 Program 10 Program 12 Add New A timer setting cannot be included in a program At least one one touch key must be specified in a program or the program cannot be stored Item Description Program Number Set the number to be assigned to the program The lowest available number is aut...

Page 692: ...tion see SYSTEM SETTINGS FOR FAX page 7 98 To use this function POP3 server settings must be configured Configure these settings in the screen that appears when Application Settings Internet Fax Settings is selected in the Web page menu To store a forwarding address see Set Address for Data Forwarding page 7 84 in the system settings administrator If forwarding was not successful because the trans...

Page 693: ...nter driver the printer driver settings take precedence over the printer condition settings Item Selections Copies 1 999 sets Orientation Portrait Horizontal Default Paper Size 11 x 17 8 1 2 x 14 8 1 2 x 13 8 1 2 x 11 7 1 4 x 10 1 2 5 1 2 x 8 1 2 A3 B4 A4 B5 A5 8k 16k Default Output Tray Center Tray Offset Tray 1 Finisher Upper Tray 2 Finisher Lower Tray 2 Right Tray Default Paper Type Plain Paper...

Page 694: ...nvironment Settings Output Use Print per Unit Do not use Print per Unit Staple Position 1 None 1 Staple at Back 2 Staples 2 Staples Top Use Punch Do not use Punch Quick File Disabled Enabled Item Description Selections PCL Symbol Set Setting Specify the symbol set used for printing Select from 35 items PCL Font Setting Use this to select the font used for printing Internal Font Extended Font List ...

Page 695: ... PostScript data is received in binary format Settings Item Description Selections Print PS Error When a PS PostScript error occurs during PostScript printing this setting determines whether or not an error notice is printed Enabled Disabled Binary Processing Receive PostScript data in binary format Enabled Disabled This setting can be configured when the PS3 expansion kit is installed ...

Page 696: ...delete screen for the folder For more information see Settings page 7 24 Delete a folder with the Delete key Settings Folder List Back User 1 User 3 User 5 User 7 User 9 User 2 User 4 User 6 User 8 User 10 Add New Sort Up All Folders EFGHI ABCD JKLMN OPQRST UVWXYZ 1 2 If the folder has a password the correct password must be entered before a file can be deleted A folder that contains files cannot ...

Page 697: ...ument filing user name and the sender name The user name must be unique Initial Edit the initials maximum of 10 characters The initials determine where the user name will appear in the user name list Index Select the desired custom index The custom index names are the same as those in the address book Login Name This cannot be edited Password Enter the password used for user authentication by logi...

Page 698: ...or password 2 Touch the OK key This completes the administrator login procedure The system settings administrator can be used User authentication is initially disabled factory default setting To logout Touch the Logout key in the top right corner of the screen You can also touch the Exit key to quit the system settings If Auto Clear activates logout will automatically take place System Settings Ex...

Page 699: ...sword key Enter the administrator password in the administrator password entry screen 2 Touch the OK key If login name password e mail address is selected for the authentication method the E mail Address key will appear below the User Name For the factory default administrator password see TO THE ADMINISTRATOR OF THE MACHINE in the Safety Guide This completes the administrator login procedure The ...

Page 700: ... the system settings administrator can also be accessed when login is performed by selecting a user with administrator rights from the user list or by entering a user number with administrator rights For more information on login procedures when user authentication is enabled see USER AUTHENTICATION page 1 17 in 1 BEFORE USING THE MACHINE To logout Press the LOGOUT key Except when entering a fax n...

Page 701: ...ser Authentication Disabled 7 45 X Authentication Method Setting Authenticate a User by Login Name and Password 7 45 X Device Account Mode Setting Disabled 7 45 Other Settings 7 46 X Actions when the Limit of Pages for Output Jobs Job is Completed even when the Limit of Pages is Reached 7 46 X The Number of User Name Displayed Setting 12 7 46 X A Warning when Login Fails Disabled 7 46 X Disabling ...

Page 702: ...Clear Setting 60 sec 7 60 Cancel Auto Clear Timer Disabled X Message Time Setting 6 sec 7 60 X MFP Display Language Setting American English 7 60 X Default Display Settings Off 7 60 X Disabling of Job Priority Operation Disabled 7 60 X Disabling of Bypass Printing Disabled 7 60 X Key Operation Setting 0 0 sec 7 60 Disable Auto Key Repeat Disabled X Disabling of Clock Adjustment Disabled 7 61 X Dis...

Page 703: ...abled X Default Preview Display Copy Full Page Image Send Scan Send Full Page Internet Fax Send Full Page Fax Send Full Page Data Entry Full Page USB Memory Full Page Reception Data Twice Memory Box Twice Doc Filing Image Check Twice Scan to HDD Full Page X Received Data Image Check Setting Disabled X Default List Thumbnail Display List Remote Operation Settings 7 63 X Remote Software Operation Op...

Page 704: ... 7 64 Other Settings 7 64 X Original Feeding Mode All Disabled 7 64 X Saddle Stitch Position Adjust 1 0 0 mm 7 64 X Auto Paper Selection Setting Plain Paper 7 64 X Tandem Connection Setting 7 64 IP Address of Slave Machine 0 0 0 0 Port Number 50001 Disabling of Master Machine Mode Disabled Disabling of Slave Machine Mode Disabled X Detect Standard in Auto Color Mode 3 7 65 X Auto Switching of Fini...

Page 705: ... X Disabling of Offset Disabled 7 67 X Disabling of Stapler 5 Disabled 7 67 X Disabling of Punch 6 Disabled 7 67 X Disabling of Color Mode 7 Disabled 7 67 Fusing Control Settings 16 23 lbs 60 89g m2 7 67 Item Factory default setting Page Copy Function Settings 7 68 Initial Status Settings 7 68 X Color Mode Full Color X Paper Tray Varies depending on the machine configuration X Exposure Type Auto X...

Page 706: ...ling of Auto Paper Selection Disabled 7 70 X Auto Selection Setting of Tray that is Supplied the Paper Disabled 7 70 X B W 600dpi x 600dpi Scanning Mode for Document Feeder Disabled 7 70 X B W Quick Scan from Document Glass Enabled 7 70 Color Adjustments 7 71 X Initial Color Balance Setting Factory default state 7 71 X Auto Color Calibration 7 71 Item Factory default setting Page Network Settings ...

Page 707: ...de Bypass Tray from Auto Paper Select Disabled 7 73 X Job Spool Queuing Enabled 7 73 Interface Settings 7 74 X Hexadecimal Dump Mode Disabled 7 74 X I O Timeout 60 sec 7 74 X Enable USB Port Enabled 7 74 X USB Port Emulation Switching Auto 7 74 X Enable Network Port Enabled 7 74 X Network Port Emulation Switching Auto 7 74 X Port Switching Method Switch at End of Job 7 74 Auto Color Calibration 7 ...

Page 708: ...nt Disabled 7 77 Default Verification Stamp Disabled 7 77 Erase Width Adjustment 7 77 Edge Clearance Width 1 2 Center Clearance Width 1 2 X Settings to Disable Registration 7 77 Disable Registering Destination from Operation Panel All disabled 7 77 Disable Registering Destination on Web Page 3 All disabled 7 77 Disable Registration of Program All disabled 7 78 Disable Registration of Memory Box Al...

Page 709: ... Specified Pages per File Disabled Number of Pages Disabled Compression Mode at Broadcasting 7 80 Black White MH G3 Color Grayscale Medium Maximum Size of E mail Attachments E mail Unlimited 7 81 Maximum Size of Data Attachments FTP Desktop Network Folder Unlimited 7 81 Bcc Setting 7 81 Enable Bcc Disabled Display Bcc Address on the Job Status Screen Disabled Disable Scan Function 7 81 USB Memory ...

Page 710: ...g Disabled 7 83 I Fax Reception Report Request Timeout Setting 1 hour 7 83 Number of Resend Times at Reception Error 2 7 83 Maximum Size of E mail Attachments Unlimited 7 83 Rotation Sending Setting All Enabled 7 84 Printing Page Number at Receiver Enabled 7 84 Recall in Case of Line Busy Times 2 Interval 3 min 7 84 Recall in Case of Communication Error Times 2 Interval 3 min 7 84 X I Fax Receive ...

Page 711: ...olor Auto Black White Mono 2 X Default Exposure Settings Auto 7 86 Original Image Type Text Moiré Reduction Disabled X Initial Resolution Settings 600 x 600 dpi 7 86 X Color Data Compression Ratio Setting Medium 7 87 X Scan Complete Sound Setting Middle 7 87 X Default Output Tray 1 Varies depending on the machine configuration 7 87 X Disable Stamp for Reprinting Disabled 7 87 X Batch Print Setting...

Page 712: ...to HDD Enabled X Scan Send Copy Disabled Scan Send Enabled Internet Fax Send Incl PC I Fax 2 Disabled Fax Send Incl PC Fax 3 Disabled Scan to HDD Enabled X Internet Fax Send 2 Copy Disabled Scan Send Disabled Internet Fax Send Incl PC I Fax Enabled Fax Send Incl PC Fax Disabled Scan to HDD Disabled X Fax Send 3 7 88 Copy Disabled Scan Send Disabled Internet Fax Send Incl PC I Fax 2 Disabled Fax Se...

Page 713: ...e Sending Activity Report 7 89 Data Receive Forward List 7 89 Web Settings List 1 7 89 Metadata Set List 2 7 89 Item Factory default setting Page Security Settings 7 90 SSL Settings 7 90 X Server Port HTTPS Enabled IPP SSL Disabled Redirect HTTP to HTTPS in Device Web Page Access Disabled X Client Port HTTPS Enabled FTPS Enabled SMTP SSL Enabled POP3 SSL Enabled LDAP SSL Enabled Level of Encryptio...

Page 714: ...isabling of Duplex Disabled 7 91 X Disabling of Large Capacity Cassette 1 Disabled 7 91 X Disabling of Optional Paper Drawer 2 Disabled 7 91 X Disabling of Tray Setting Disabled 7 91 X Disabling of Finisher 3 Disabled 7 91 X Disabling of Offset Disabled 7 91 X Disabling of Stapler 3 Disabled 7 91 X Disabling of Punch 4 Disabled 7 91 X Disabling of Color Mode 5 Disabled 7 92 X Disabling of Master M...

Page 715: ...sable Registering Destination on Web Page 6 All disabled 7 93 Disable Registration of Program All disabled 7 93 Disable Registration of Memory Box All disabled 7 93 Disable Destination Registration Using Global Address Search 6 All disabled 7 93 Disable Registration Using Network Scanner Tools 6 Disabled 7 93 X Settings to Disable Transmission 7 93 Disable Resend on Image Send Mode Disabled 7 93 D...

Page 716: ...ration Module 7 94 Application Communication Module 7 94 External Account Module 7 94 XPS Expansion Kit 7 94 Item Factory default setting Page Data Backup 7 95 Storage Backup 7 95 Device Cloning 7 95 Item Factory default setting Page Storing Calling of System Settings 7 96 Restore Factory Defaults 7 96 Store Current Configuration 7 96 Restore Configuration 7 96 Item Factory default setting Page Sh...

Page 717: ...ion method also requires the entry of an e mail address Authenticate a User by User Number Only This can be used as a simple authentication method when network authentication is not used Device Account Mode Setting A specific user can be stored as an auto login user When this setting is enabled login can be performed automatically This function eliminates the bother of logging in but still allows ...

Page 718: ...t stored jobs after login When retention is enabled in the printer driver and print data has been spooled to the machine you can have the spooled print data automatically print out when the user who enabled retention logs in Default Network Authentication Server Setting Use this to set the default network authentication server When a user logs in from the Web page or sends a print job to the machi...

Page 719: ...user is actually granted To use this function to ensure that users are granted the same authority and settings on any machine the same Pages Limit Group Authority Group and Favorite Operation Group information must be stored in each machine using the same registration numbers For My Folder the same folder name must be stored in Custom Folder in each machine The directory information of the LDAP se...

Page 720: ...t the page counts of a user appear when the user logs in User Information Print The following lists can be printed User List List of Number of Pages Used Page Limit Group List Authority Group List Favorite Operation Group List All User Information Print Touch the key of the desired list to begin printing Cannot be printed when no groups are stored E mail Address Information is acquired from the LD...

Page 721: ... delete screen for the user For more information see Settings page 7 50 Delete a user with the Delete key Factory stored users The following users are stored in the machine at the factory Administrator Factory stored account for the administrator of the machine User This is used when network authentication is used and a login name not stored in the machine is directly entered This cannot be select...

Page 722: ...name password is enabled maximum of 255 characters The login name must be unique Password 1 3 Enter the password used when authentication by login name password is enabled 1 to 32 characters The password can be omitted E mail Address Enter the e mail address used in the sender list and for LDAP authentication maximum of 64 characters My Folder A folder My Folder can be specified as the folder used...

Page 723: ...on on the settings see Settings To return a group to the factory default state set Select the Group Name to be the Registration Model to Unlimited in the editing screen Settings Page Limit Group List System Settings Back Group 2 Group 1 Group 3 Group 4 Group 5 Group 6 Group 7 Group 8 Group 9 Group 10 Group 11 Group 12 Add New Item Description Group Name Store the name of the group max 32 character...

Page 724: ... screen to open a registration screen Up to 20 groups can be stored For information on the settings see List of settings and factory default settings of template groups page 7 53 Editing an authority group A group can be selected from the list in the above screen to open an edit delete screen for the group For information on the settings see List of settings and factory default settings of templat...

Page 725: ...owed Allowed Only Black White Allowed FTP Pull Print Allowed Allowed Prohibited USB Memory Direct Print Allowed Allowed Prohibited Network Folder Pull Print Allowed Allowed Prohibited Image Send Approval Settings for Each Mode E mail FTP Desktop Network Folder USB Memory PC Scan Internet Fax Send PC I Fax Send Fax Send PC Fax Send All allowed All allowed All allowed Color Scan Allowed Allowed Proh...

Page 726: ... System Settings Operational Authority System Settings 1 Allowed 2 Only user authority settings are allowed All settings prohibited Web Settings Operational Authority Display of Device Network Status Allowed Allowed Prohibited Power Reset Prohibited Machine Identification Prohibited Network Settings Prohibited Application Settings Excluding Registration of Pre set Text Forward Table Prohibited Reg...

Page 727: ...tus Settings Select settings for Color Mode Resolution Exposure Original Image Type and Compression Ratio Prints Document Filing Set the default output tray for document filing print System Settings Original Size Detector Setting Select whether inch sizes or AB sizes are detected or disable detection on the document glass MFP Display Language Setting Select the display language Key Operation Setti...

Page 728: ...r the title name Display the User Name Show the currently logged in user name on the home screen Display the Date and Time Show the date and time on the home screen Background Image Select the image that appears in the background of the home screen Design Template A template for the design of the home screen can be selected from the list A sample of the selected template can be viewed Layout of Ke...

Page 729: ...ear User Count Back Administrator Other User User Name 1 Name 2 Name 3 Name 4 Name 5 Name 6 Name 7 Select All Users Show Delete ABCD EFGH IJKL MNOP QRSTU VWXYZ etc ABC Search Number Index Switch Sorting Order All 1 2 Item Settings Next This shows the next user in the order of the registration numbers Previous This shows the previous user in the order of the registration numbers Show Counts The cou...

Page 730: ...ion Next This shows the next user in the order of the registration numbers Previous This shows the previous user in the order of the registration numbers Show Counts The counts and the number of pages remaining of the selected user are shown by function Clear Count Reset the count of the selected item to 0 Clear All Counts Reset all items of the selected user to 0 Item Description Show Counts The ...

Page 731: ...ather than disabling the function altogether The time setting is changed using Auto Power Shut Off Timer below Auto Power Shut Off Timer The time until Auto Power Shut Off activates can be set to any number of minutes from 1 to 240 Select the time that best suits your workplace needs Preheat Mode Setting The time until Preheat Mode activates can be set to any number of minutes from 1 to 240 Prehea...

Page 732: ...on communication module is installed Disabling of Job Priority Operation This disables the job priority function and hides the Priority key in the job status screen Disabling of Bypass Printing This is used to disable bypass printing printing other jobs ahead of a job that has been stopped because the paper required for the job is not in any of the trays This does not include cases where the paper...

Page 733: ...Disabling of Covers Inserts Mode This setting is used to prohibit the use of the covers and inserts function Initial Original Count Setting This specifies whether or not Original Count in the special functions is enabled for each function Copy Copy Image Send Scan Internet Fax Fax Job Data Entry Document Filing Scan to HDD ...

Page 734: ...all customized keys to their factory default state This setting can only be configured in the Web pages It cannot be configured in the touch panel of the machine Item Description Display Title Show a title on the home screen Title Enter a maximum of 70 characters for the title name Display the User Name Show the currently logged in user name on the home screen Display the Date and Time Show the da...

Page 735: ...e is used to operate the machine remotely View Password Entry Screen When remote software is used to operate the machine remotely you can have a password entry screen appear on the machine on the computer or both Operation from Specified PC Operational Authority This is used to allow remote operation of the machine using a specified computer Hostname or IP Address of PC Enter the host name or IP a...

Page 736: ...Recycle Paper Recycle Paper The Auto Paper Selection function will not select any paper types other than the paper types specified with this setting The paper type set for each paper tray using Paper Tray Settings page 7 13 in the system settings general Tandem Connection Setting When two machines are used as network printers using TCP IP protocol use this setting to configure the port number and ...

Page 737: ...e Auto Adjustment key A message will appear Touch the Execute key Optimization of a Hard Disk This function optimizes the hard drive of the machine by defragmenting data If a job is in progress a message will appear and optimization will not begin until the job is finished During optimization the following operations are not possible Web page access reception of print data Use of keys on the opera...

Page 738: ... 13 8 1 2 x 11 8 1 2 x 11 R 5 1 2 x 8 1 2 11 x 17 216 mm x 330 mm 8 1 2 x 13 8 1 2 x 11 8 1 2 x 11 R 5 1 2 x 8 1 2 A3 A4 Inch 3 11 x 17 8 1 2 x 13 2 5 216 mm x 340 mm 8 1 2 x 11 8 1 2 x 11 R 5 1 2 x 8 1 2 11 x 17 8 1 2 x 13 2 5 216 mm x 340 mm 8 1 2 x 11 8 1 2 x 11 R 5 1 2 x 8 1 2 A3 A4 AB 1 A3 A4 A4R A5 B4 B5 B5R A3 A4 A4R A5 B4 B5 B5R 11 x 17 8 1 2 x 14 8 1 2 x 11 AB 2 A3 A4 A4R A5 B5 B5R 216 mm...

Page 739: ...rohibit stapling such as when the stapler unit of the finisher or the saddle stitch finisher malfunctions Disabling of Punch When a punch module is installed This setting is used to prohibit punching such as when the punch module of the finisher or the saddle stitch finisher malfunctions Disabling of Color Mode When a color related problem has occurred When a color related problem has occurred and...

Page 740: ...ettings can be changed Item Description Color Mode Configure default color mode settings Paper Tray Specify the paper tray that is selected by default Exposure Type Configure exposure mode settings Copy Ratio Specify the copy ratio that is selected by default 2 Sided Copy Configure the 2 sided mode settings that are selected by default If this setting is used to change the default setting for the ...

Page 741: ... value from 0 0 mm to 1 20 mm in increments of 1 8 1 mm for both the front and reverse sides Erase Width Adjustment This is used to set the default erase width for erase copy Specify a value from 0 0 mm to 1 20 mm in increments of 1 8 1 mm for both edge erase and center erase Card Shot Settings This is used to set the default original size for the card shot function Both the X horizontal and Y ver...

Page 742: ... tray is automatically selected B W 600dpi x 600dpi Scanning Mode for Document Feeder The resolution for copying in black and white using the automatic document feeder can be changed from 600 x 400 dpi to 600 x 600 dpi high quality mode When high quality mode is used fine print and thin lines are reproduced with greater clarity however the scanning speed is slower B W Quick Scan from Document Glas...

Page 743: ...ation This is used to perform automatic color correction when the color in color copies is off The machine prints a test patch the test patch is scanned and the color is automatically corrected After the Execute key is touched and a test patch is printed a message appears prompting you to begin automatic calibration Place the test patch on the document glass as shown below so that the thin line at...

Page 744: ...able TCP IP To use the machine on a TCP IP network this setting must be enabled Enable NetWare To use the machine on a NetWare network this setting must be enabled Enable EtherTalk To use the machine on an EtherTalk network this setting must be enabled Enable NetBEUI To use the machine on a NetBEUI network this setting must be enabled Reset the NIC This returns all Network Settings to the factory ...

Page 745: ...be adjusted to 17 levels Bypass Tray Settings Enable Detected Paper Size in Bypass Tray This is used to prohibit printing when the paper size specified for a print job is different from the paper size inserted in the bypass tray Enable Selected Paper Type in Bypass Tray This is used to prohibit printing when the paper type specified for a print job is different from the paper type inserted in the ...

Page 746: ...ect the emulated printer language The settings are shown below Auto PostScript PCL When the PS3 expansion kit is installed Enable Network Port This is used to enable printing from the network port Network Port Emulation Switching This setting is used to select the emulated printer language when the machine is connected by a network port The settings are shown below Auto PostScript PCL When the PS3...

Page 747: ...the document glass as shown below so that the thin line at the edge of the page is to the left Lay copy paper about five sheets that is the same size as the test patch on top of the placed test patch gently close the automatic document feeder and touch the Execute key Before executing Auto Color Calibration check to see if the registration adjustment is correct If the registration adjustment is no...

Page 748: ...esolutions of scan Internet fax and fax mode Scan 100X100 dpi 200X200 dpi 300X300 dpi 400X400 dpi 600X600 dpi Internet fax 200X100 dpi 200X200 dpi 200X400 dpi 400X400 dpi 600X600 dpi Fax Standard Fine Super Fine Ultra Fine Apply the Resolution Set when Stored When an image stored by document filing is used this applies the resolution setting that was stored with the image Default Exposure Settings...

Page 749: ... Internet faxes in memory without printing them The faxes can be printed by entering a password factory default setting 0000 with the numeric keys Password When Hold Setting for Received Data Print is enabled enter the password 4 digit number Default Verification Stamp When a stamp unit is installed When the automatic document feeder is used this setting can be enabled to have each original page s...

Page 750: ...e Registration Using Network Scanner Tool When network connection is enabled This disables address control from the Network Scanner Tool These settings are used to disable the following transmission operations Disable Resend on Image Send Mode This setting disables the Resend key in the base screen of image send mode Disable Selection From Address Book This disables the selection of destinations f...

Page 751: ...he sender fax number To insert a pause between digits of the number touch the key To insert a space between digits of the number touch the Space key I Fax Own Address Enter a default sender address maximum of 56 characters Registration of Own Name Select Store sender names used in Own Name Select in the special modes Up to 18 sender names can be stored Add New Store a sender name A maximum of 20 c...

Page 752: ...pt PDF Encry Compact PDF 3 4 Encrypt Compact PDF Ultra Fine 3 4 XPS 1 When Black White is selected the format is TIFF 2 When Black White is selected the format is PDF 3 When Black White is selected the format is Encrypt PDF 4 When the enhanced compression kit is installed Black White Compression Mode None MH G3 MMR G4 Color Grayscale Compression Ratio Low Medium High Specified Pages per File When ...

Page 753: ...s list tab Disable Scan Function This is used to disable PC scan and USB memory scan When these modes are disabled they are grayed out when the mode is changed in the base screen Pre Setting Mail Signature A signature can be automatically appended to the end of the body text of e mail This is convenient when it is a corporate policy to append a specific signature at the end of e mail The mail sign...

Page 754: ...ion Report When a transaction report is printed this is used to print part of the first page of the transmitted original on the transaction report Select one of the settings below Print Out All Report Print Out Error Report Only No Printed Report This setting will not be effective if Transaction Report Print Select Setting below is set to No Printed Report Transaction Report Print Select Setting T...

Page 755: ...ation of time that the machine will wait for a reception report from the destination machine can be set by any number from 1 hour to 240 hours in increments of 1 minute Number of Resend Times at Reception Error The number of resend attempts when an error message is received from an I Fax recipient can be set to any number from 0 to 15 Maximum Size of E mail Attachments To prevent the transmission ...

Page 756: ...lected Interval to Wait Between Recall Attempts min in Case of Error The interval between recall attempts can be set Any number of minutes from 1 to 15 can be selected I Fax Receive Settings are described below Auto Receive Reduce Setting When a fax is received that includes printed information such as the sender s name and address the received image is slightly larger than the standard size This ...

Page 757: ...allow or refuse reception from specified addresses domains Outside the Received Image cannot be selected for the reception date and time print setting when Auto Receive Reduce Setting page 7 84 is not enabled When this setting is enabled ledger 11 x 17 size faxes are also reduced The machine also checks the mail server POP3 server for received Internet faxes when the main power is switched on Exce...

Page 758: ...der Delete Now Touch this key to start deletion of all files immediately Delete Quick Files at Power Up This is used to automatically delete all files in the Quick File Folder with the exception of protected files when the POWER key is turned on Default Color Mode Settings This sets the default settings for black white and color when Scan to HDD is used The settings are shown below Color Auto Full...

Page 759: ...cted it will not be possible to change the stamp setting This function can be used to prevent inconsistencies in the printed information such as that of the original date in the file and the date the file is retrieved and printed Batch Print Settings When printing files by batch printing this setting is used to prohibit the selection of the All Users key and the User Unknown key in the user select...

Page 760: ...hat have been added to the machine Item Description Print For each mode select whether or not printing of stored files is allowed Scan Send For each mode select whether or not scan send of stored files is allowed Internet Fax Send Incl PC I Fax For each mode select whether or not I Fax transmission of stored files is allowed Fax Send Incl PC Fax For each mode select whether or not fax transmission...

Page 761: ...ing Image Sending Activity Reports can each be separately printed Image Sending Activity Report Scan Image Sending Activity Report Internet Fax Image Sending Activity Report Fax Data Receive Forward List The following lists showing reception settings and forwarding settings can be printed Anti Junk Fax Number List Anti Junk Mail Domain Name List Inbound Routing List Document Admin List Web Setting...

Page 762: ... can be set to one of three levels IPsec Settings IPsec can be used for data transmission reception on a network When IPsec is used data can be sent and received safely without the need to configure settings for IP packet encryption in a Web browser or other higher level application This setting is only used to enable or disable IPsec detailed IPsec settings are configured in the Web pages Some We...

Page 763: ...e Control Disabling of Document Feeder Use this setting to prohibit the use of the automatic document feeder such as when the feeder malfunctions When the setting is enabled scanning is still possible using the document glass Disabling of Duplex This is used to disable two sided printing such as when the duplex module malfunctions Disabling of Large Capacity Cassette When a large capacity tray is ...

Page 764: ... place Printer Settings Prohibit Notice Page Printing This setting is used to disable printing of notice pages Prohibit Test Page Printing This setting is used to disable printing of test pages When this setting is enabled Printer Test Page in the system settings cannot be used to print test pages Exclude Bypass Tray from Auto Paper Select When Auto is selected for paper type selection the bypass ...

Page 765: ...ed to disable the following transmission operations Disable Resend on Image Send Mode This setting disables the Resend key in the base screen of image send mode Disable Selection from Address Book This disables the selection of destinations from the address book Configure the setting for each of the following items E mail FTP Desktop Network Folder Internet Fax Including Direct SMTP Fax Select All...

Page 766: ...n the product key PS3 Expansion Kit Enter the product key of the PS3 expansion kit Internet Fax Expansion Kit Enter the product key of the Internet fax expansion kit E mail Alert and Status Enter the product key of e mail alert and status Application Integration Module Enter the product key of the application integration module Application Communication Module Enter the product key of the applicat...

Page 767: ... This exports data to USB memory Import Use Export to import data written to USB memory back into the machine This function can be enabled when a USB memory device is installed This function cannot be used while the system settings are in use while a job is being executed or when there is a reserved job Data cannot be imported to models other than the MX M850 M950 M1100 2600N 3100N 4100N 4101N 500...

Page 768: ...m settings administrator Store Current Configuration This is used to store the currently configured system settings The stored settings will be retained even if the POWER key is turned off To retrieve the stored settings use Restore Configuration below Items not stored Network Settings These are not stored as unexpected settings may cause damage to the network Product Keys Product Keys are not sto...

Page 769: ...ver is used Level of Encryption Select the level of encryption for communication using the external driver Select from none AES 128 or AES 256 Animation Play Speed Setting Set the playing speed of the animation in the Sharp OSA application The following settings can be configured Standard High When settings are changed the changes will take effect after the machine is restarted To restart the mach...

Page 770: ...nistrator rights see System Settings for Fax Administrator List page 7 104 Address Control Fax Data Receive Forward When a saddle stitch finisher or finisher is installed SYSTEM SETTINGS FOR FAX Depending on the machine specifications and peripheral devices installed it may not be possible to use some settings Item Factory default setting Page Address Control 7 99 Address Book 7 99 F Code Memory B...

Page 771: ...F HHH HHH JJJ JJJ Freq ABCD EFGH IJKL MNOP QRSTU VWXYZ etc 1 2 When Disable Registering Destination from Operation Panel page 7 77 is enabled in the system settings administrator for a function addresses cannot be stored for that function If you cannot edit or delete a one touch individual or group key Individual keys and group keys cannot be edited or deleted in the following situations The key i...

Page 772: ...nter the destination fax number 2 Touch the key 3 Enter the sub address maximum of 20 digits 4 Touch the key 5 Enter the passcode maximum of 20 digits A passcode is not necessary if the destination machine does not use a passcode The destination fax number can be a maximum of 64 digits including all numbers and characters However only the first 32 digits will appear in the display Transmission Mod...

Page 773: ...mory box Touch the Add New key in the above screen to open a registration screen A total of 100 F code memory boxes for all functions polling memory confidential and relay broadcast can be stored For information on the settings see Settings page 7 102 Editing and deleting a memory box A memory box can be selected from the list in the above screen to open an edit delete screen for the box For infor...

Page 774: ...a fax Memory Box Name Enter a name maximum of 18 characters for the memory box Sub Address Passcode Enter a sub address and passcode A maximum of 20 digits can be entered for each Separate a sub address and passcode by a slash Items displayed when storing a confidential memory box Print PIN Set a Print PIN for confidential reception Enter a 4 digit number Items displayed when storing a relay broad...

Page 775: ...ettings page 7 110 Forward Received Data When the machine cannot print because it is out of paper or out of toner received faxes can be forwarded to another previously stored fax machine If some pages of a fax that is being forwarded were successfully printed only those pages that were not printed will be forwarded A forwarded fax becomes a fax transmission job If transmission does not take place ...

Page 776: ...ry default setting Page Image Send Settings 7 106 Fax Settings 7 106 X Fax Default Settings 7 106 Dial Mode Setting Tone 7 106 Auto Wake Up Print Enabled 7 106 Pause Time Setting 2 sec 7 106 Fax Dest Confirmation Mode Disabled 7 106 Speaker Settings 7 106 Speaker Volume 5 Ringer Volume Volume 5 Line Monitor Volume 5 Fax Receive Complete Signal Volume 5 Tone Pattern 3 Transmission Complete Sound Ti...

Page 777: ...mber at Receiver Enabled 7 108 Date Own Number Print Position Setting Outside the Original Image 7 108 Recall in Case of Line Busy Recall Number of Times 2 Interval 3 min 7 108 Recall in Case of Communication Error Recall Number of Times 1 Interval 3 min 7 108 X Fax Receive Settings 7 109 Number of Calls in Auto Reception 2 7 109 Duplex Reception Setting Disabled 7 109 Auto Receive Reduce Setting ...

Page 778: ... entered when dialing or storing a fax number a pause of 2 seconds is inserted The pause can be changed to any number of seconds from 1 to 15 Fax Dest Confirmation Mode This setting specifies whether or not a destination verification message is displayed when sending a fax in order to prevent accidental transmission to the wrong destination Speaker Settings Use these settings to set the sound hear...

Page 779: ...ular intervals The Image Sending Activity Report can be set to automatically print each time the number of transactions reaches 201 and it can also be set to automatically print at a specified time once a day only The settings can be simultaneously enabled ECM Line conditions can sometimes distort a transmitted fax image When ECM Error Correction Mode is turned on pages that are distorted are auto...

Page 780: ...he information printed inside the document image touch Inside the Original Image key For more information on the print position see ADDING YOUR SENDER INFORMATION TO FAXES Own number sending page 4 97 in 4 FACSIMILE Recall in Case of Line Busy This program is used to set the number of recall attempts and the interval between recall attempts when a transmission is not successful due to the line bei...

Page 781: ...ze of paper is loaded However if the received fax is longer than 11 x 17 A3 size it will be automatically divided onto multiple sheets of paper Print Actual Size Cut off Enabled Each received image is printed at full size If necessary the image is divided onto multiple sheets of paper Auto Size Select Each received image is printed at full size when possible When not possible the image is automati...

Page 782: ...alled select the paper used for printing of received faxes Use this setting to specify whether reception from a stored number is to be allowed or rejected Outside the Received Image cannot be selected for the reception date and time print setting when Auto Receive Reduce Setting page 7 109 is not enabled When this setting is enabled ledger 11 x 17 size faxes are also reduced This setting can only ...

Page 783: ...ed in your machine Add New When the Polling Security Setting is enabled use this setting to store or delete the fax numbers of the machines that are allowed to poll your machine The stored fax numbers are called passcode numbers Up to 10 passcode numbers can be stored maximum of 20 digits each Passcode Number Key List This shows a list of the stored passcode numbers A number can be selected to del...

Page 784: ...RATIONS 8 3 REMOVING STAPLE JAMS FINISHER 8 8 FINISHER LARGE STACKER 8 10 SADDLE STITCH FINISHER 8 12 COPYING PROBLEMS RELATED TO COPYING OPERATION 8 16 PROBLEMS RELATED TO COPY RESULTS 8 18 PRINTING PROBLEMS RELATED TO PRINTING OPERATION 8 19 PROBLEMS RELATED TO PRINT RESULTS 8 22 FACSIMILE PROBLEMS RELATED TO TRANSMISSION 8 26 PROBLEMS RELATED TO RECEPTION 8 28 PROBLEMS RELATED TO TELEPHONE 8 29...

Page 785: ...The fusing unit is hot Take care not to burn yourself when removing a misfeed When removing misfed paper do not touch or damage the transfer belt Carefully pull the paper out without tearing it A misfeed may have occurred inside the machine Check carefully and remove the misfeed If the paper tears be sure to remove all pieces from the machine While the message appears printing and scanning cannot ...

Page 786: ... 1 to 16 for your situation 1 2 page 8 3 3 4 page 8 4 5 11 page 8 5 12 14 page 8 6 15 16 page 8 7 1 Paper misfeed in the finisher large stacker Open the top cover and remove the misfed paper 2 Paper misfeed in the punch module Turn knob as shown in the illustration Open the top cover and remove the misfed paper If the paper cannot be removed by opening the top cover open the punch module cover and...

Page 787: ...matic document feeder Rotate the transfer roller in the direction of the arrow and remove the original Press switch A to release the cover lock and remove the misfed original After removing the original be sure to attach the cover securely 4 Paper misfeed in the paper pass unit Pull out the paper pass unit and remove the misfed paper Check the paper reversing section inside the tray and remove any...

Page 788: ...tray 4 side The misfeed may have occurred inside the machine Check carefully and remove it 10 Paper misfeed in the transport area Lower the lever in the direction of the arrow to remove the misfed paper 11 Paper misfeed in tray 1 to tray 4 in the tray Before pulling the tray out open the right cover and check if there is a paper misfeed If you pull the tray out without checking you may tear misfed...

Page 789: ...ction of the arrow to remove the misfed paper Make sure that there is no misfed paper in the machine 13 Paper misfeed in the output area Remove the misfed paper 14 Paper misfeed in the saddle stitch finisher top Open the top cover and remove the misfed paper When a punch module is installed Open the front cover Turn the roller knob as shown in the illustration Open the top cover and remove the mis...

Page 790: ... from the main unit until it stops 16 Paper misfeed in the saddle stitch finisher bottom Open the front cover Move lever A to the right and remove the misfed paper Move lever B to the right and remove the misfed paper Remove the misfed paper While pulling the lever slide the saddle stitch finisher to the left until it stops Remove the misfed paper A B B ...

Page 791: ...er to the left slide the finisher to the left until it stops Gently slide the finisher until it stops 3 Lower the staple case release lever and remove the staple case Pull the staple case out to the right 4 Raise the lever at the front end of the staple case and remove the jammed staple Remove the leading staple if it is bent If bent staples remain a staple jam will occur again Take care that a be...

Page 792: ...the front end of the staple case 6 Replace the staple case Push the staple case in until it clicks into place 7 Slide the finisher back to the right Gently slide the finisher back to the right until it locks into its original position 8 Close the cover ...

Page 793: ...taple case and pull the case up and then out 3 Lower the lever at the front end of the staple case and remove the jammed staple Remove the leading staple if it is bent If bent staples remain a staple jam will occur again Take care that a bent staple does not hurt you 4 Return the lever to its original position ...

Page 794: ...ntents 5 Push the staple case firmly back in Push the staple case in until it clicks into place 6 Close the front cover Make a test print or copy using the saddle stitch function to verify that stapling takes place correctly ...

Page 795: ... Lower the staple case release lever and remove the staple case Pull the staple case out to the right 4 Raise the lever at the front end of the staple case and remove the jammed staple Remove the leading staple if it is bent If bent staples remain a staple jam will occur again Take care that a bent staple does not hurt you 5 Lower the lever at the front end of the staple case ...

Page 796: ...staple case Push the staple case in until it clicks into place 7 Push the saddle stitch finisher back and latch it to the machine 8 Close the front cover Make a test print or copy in staple sort mode to verify that stapling takes place correctly ...

Page 797: ...saddle stitch finisher Do not replace removed output in the output tray 1 Open the side cover 2 Remove the staple cartridge from the staple unit 3 Lock the staple unit Push the staple unit up until you hear a click 4 Press A down and pull up knob B 5 Remove the jammed staples Take care that a bent staple does not hurt you A B ...

Page 798: ...n knob B 7 Load new staple cartridges Remove the cover from each staple cartridge and then install the cartridge 8 Close the side cover Make a test print or copy using the saddle stitch function to verify that stapling takes place correctly B ...

Page 799: ...ndicator is lit or blinking do not switch off the main power switch or unplug the power plug This may damage the hard drive or cause the data being stored or received to be lost Problem Point to check Solution Copying does not take place Have functions been disabled by the administrator When user authentication is enabled the functions that you can use may be restricted in your user settings Check...

Page 800: ...ed two sided copying using that tray will not be possible Change the paper type setting to a type that can be used for two sided printing System Settings Paper Tray Settings Tray Settings Change Are you using a special size or type of paper For the paper types and sizes that can be used for two sided copying see SPECIFICATIONS in the Safety Guide Are you copying using settings that do not allow tw...

Page 801: ...is mode to copy photos Map This mode is best for copying the light color shading and fine text found on most maps Light original Use this mode for originals with light pencil writing Colors are off Did you perform Registration Adjustment Ask your administrator to perform Registration Adjustment System Settings Administrator Device Control Other Settings Registration Adjustment If the color tones a...

Page 802: ...nable to solve a problem using the solutions in this manual switch off the POWER key and the main power switch Wait at least 10 seconds and then switch on the main power switch and the POWER key in that order When the LINE indicator is lit or the DATA indicator is lit or blinking do not switch off the main power switch or unplug the power plug This may damage the hard drive or cause the data being...

Page 803: ...the Control Panels and make sure that Ethernet is selected in the Connect via menu Printing is not possible if Ethernet is not selected Is your computer in an unstable state Printing is sometimes not possible when you run multiple applications at once or there is insufficient memory or hard drive space Restart your computer Is the machine specified correctly in the software application that you ar...

Page 804: ...hentication is enabled the functions that you can use may be restricted in your user settings Check with your administrator Two sided printing does not take place Does the paper type setting of the selected tray specify a type of paper that cannot be used for two sided printing Check Tray Settings in the system settings If the Disable Duplex checkbox is selected two sided printing using that tray ...

Page 805: ... window The image is too light or too dark Does the image particularly a photo need correction Windows Brightness and contrast can be corrected by performing Color Adjustment on the Color tab of the printer driver These settings can be used for simple corrections when you do not have image editing software installed on your computer Colors are off Did you perform Registration Adjustment Ask your a...

Page 806: ...ou using a type of paper tab paper punch paper etc that can only be loaded in a fixed orientation When the image size and paper size are the same but the orientations are different the orientation of the image is automatically rotated to match the paper However when the paper can only be loaded in a fixed orientation this may result in the image being printed upside down In this event rotate the i...

Page 807: ...e in the printer list select the job that you wish to delete and delete it In Mac OS 9 0 to 9 2 2 double click the printer icon on the desktop select the print job that you wish to delete and delete it At the machine Press the JOB STATUS key on the operation panel touch the Print Job tab to change the screen touch the key of the print job that you wish to delete and touch the Stop Delete key A mes...

Page 808: ...ATED TO AUDIBLE SIGNALS The volume is too low 8 29 No sound is heard 8 29 PROBLEMS RELATED TO ONE TOUCH INDIVIDUAL KEYS GROUP KEYS A one touch individual key or group key cannot be stored 8 30 A one touch individual key or group key cannot be edited or deleted 8 30 If you cannot find the item that you are looking for in the above table of contents see GENERAL PROBLEMS page 8 39 If you are unable t...

Page 809: ... wish to cancel and then touch the Stop Delete key Did a communication error occur If an error occurs that prevents transmission the transmission is temporarily canceled and then automatically re attempted after a brief interval Factory default setting 3 min intervals System Settings Administrator Image Send Settings Fax Settings Fax Send Settings Recall in Case of Communication Error To cancel th...

Page 810: ...r again and rescan Are the sub address and passcode correct When using F code communication Check with the operator of the other machine to make sure that the sub address and passcode are correct Have functions been disabled by the administrator When user authentication is enabled the functions that you can use may be restricted in your user settings Check with your administrator The transmitted f...

Page 811: ... is enabled in Print Style Setting in the system settings administrator and a fax is received that is larger than any paper that is loaded the fax will be received to memory without being printed However when a fax longer than 11 x 17 A3 size is received it will be printed using multiple sheets of paper Load the same size of paper as the received fax Is forwarding Inbound Routing function selected...

Page 812: ... other party Did you dial using the speaker When you dial using the speaker you will be able to hear the voice of the other party but he or she will not hear your voice Use the extension phone When the extension phone is not installed you cannot talk to the other party Problem Point to check Solution The volume is too low Speaker Ringer Volume Line Monitor Fax Receive Complete Signal Fax Send Comp...

Page 813: ...ncel the transmission and then edit or delete the key Is the key included in a program key Remove the key from the program and then edit or delete the key If the key is included in multiple programs it must be removed from all programs System Settings Address Control Program If multiple program keys have been stored print the Program List in Sending Address List in the system settings The list wil...

Page 814: ... stored 8 36 A one touch individual key or group key cannot be edited or deleted 8 36 If you cannot find the item that you are looking for in the above table of contents see GENERAL PROBLEMS page 8 39 If you are unable to solve a problem using the solutions in this manual switch off the POWER key and the main power switch Wait at least 10 seconds and then switch on the main power switch and the PO...

Page 815: ...lace a long size original on the document glass when it is scanned A long size original cannot be scanned from the document glass Place originals in the document feeder tray of the automatic document feeder Did you place an original that is folded If a folded original is placed in the automatic document feeder an error will occur and scanning will be canceled when the actual original size is detec...

Page 816: ...t fax mode If the original does not contain a halftone image such as a photo or illustration scanning at the default resolution will create a practical and useful image A higher resolution setting or the Half Tone setting in Internet fax mode should only be selected if the original contains a photo and you wish to give priority to the quality of the photo image Exercise caution in this case as a l...

Page 817: ...colors in the original with either black or white This is suitable for text only originals however for originals that contain illustrations it is best to use the BLACK WHITE START key with the color mode set to Grayscale or set the color mode of the COLOR START key to Full Color or Auto Grayscale and then scan Is a destination included that has TIFF S selected for the format When a broadcast trans...

Page 818: ...adation selected from the Color Mode of the Custom Settings window check the B W Threshold setting A large threshold value makes the image darker and a small threshold value makes the image brighter To adjust the B W Threshold automatically click the Auto Threshold button on the Image tab of the Custom Settings window Are the brightness and contrast settings suitable When the brightness and contra...

Page 819: ...Settings List Print User Sending Address List Group List Is the key being used in a reserved transmission or a transmission in progress Wait until the transmission is finished or cancel the transmission and then edit or delete the key Is the key included in a program key Remove the key from the program and then edit or delete the key If the key is included in multiple programs it must be removed f...

Page 820: ... lit or the DATA indicator is lit or blinking do not switch off the main power switch or unplug the power plug This may damage the hard drive or cause the data being stored or received to be lost Problem Point to check Solution Document filing does not take place Did you select document filing settings in the printer driver In print mode enable document filing on the Job Handling tab of the printe...

Page 821: ... file set to Protect A file cannot be deleted when its property is set to Protect Change the property to Sharing and then delete the file The property of a file cannot be set to Confidential Is the file in the Quick File folder Confidential cannot be specified for a file in the Quick File folder Move the file to a different folder and then specify Confidential Note that Protect can be specified fo...

Page 822: ...r 8 45 A cover or insert is not printed on the specified paper 8 45 PROBLEMS RELATED TO PERIPHERAL DEVICES The connected USB device cannot be used 8 45 The connected USB memory cannot be used 8 45 The finisher saddle stitch finisher does not operate 8 45 Stapling does not take place including pamphlet stapling 8 45 Punching does not take place 8 46 The stapling position or punch position is not co...

Page 823: ...ng that the machine is ready Is the POWER SAVE key blinking Auto Power Shut Off mode has activated To return the machine to normal operation press the POWER SAVE key 1 BEFORE USING THE MACHINE POWER SAVE KEY page 1 16 Is a cover open or a device separated from the machine A warning message will appear when a cover is open or a device is separated from the machine Read the message and take appropri...

Page 824: ...tray becomes full a detector activates and stops printing Remove the output from the tray and resume printing Is the waste toner box full Replace the waste toner box as instructed by the message in the touch panel 1 BEFORE USING THE MACHINE MAINTENANCE page 1 59 In the Paper Tray Settings of the system settings are restrictions placed on the trays that can be used in each mode copy print fax Inter...

Page 825: ...re all paper is removed REMOVING MISFEEDS page 8 2 Is too much paper loaded in the tray Make sure that the stack of paper in the tray is not higher than the indicator line Are multiple sheets feeding at once Fan the paper well before loading it Are you using paper that is not within the specifications Use SHARP recommended paper Using paper that is not supported may result in misfeeds creases or s...

Page 826: ...ment filing Check the Paper Tray Settings and see if checkmarks appear in the checkboxes of each mode Feeding Approved Job Functions without a checkmark cannot be used for printing using that tray System Settings Paper Tray Settings Tray Settings Change Each mode The image on paper is skewed Is too much paper loaded in the bypass tray Do not load more than the maximum number of sheets The maximum ...

Page 827: ...t the following has not occurred Heavy paper is being used but a paper type other than heavy paper is selected in the tray settings The image may disappear if rubbed Paper other than heavy paper is being used but heavy paper is selected in the tray settings This may cause creases and misfeeds System Settings Paper Tray Settings Tray Settings Is the paper loaded so that printing takes place on the ...

Page 828: ...B device recognized correctly Use USB Device Check in the system settings to check whether or not the device can be recognized System Settings USB Device Check If it is not recognized connect it once again The connected USB memory cannot be used Is the format of the USB memory FAT32 If the format of the USB memory is other than FAT32 use your computer to change the format to FAT32 Are you using a ...

Page 829: ...Is the paper type setting of the selected paper tray set to heavy paper Pamphlet stapling is not possible on heavy paper However when cover insertion is selected pamphlet stapling is possible when a single sheet of heavy paper is inserted for use as a cover Have functions been disabled by the administrator Some functions may have been disabled in the system settings administrator Check with your a...

Page 830: ...e Problem Point to check Solution Preview images or thumbnail images do not appear Are there a number of jobs waiting to be executed Wait until several of the jobs have been executed The touch panel screen is difficult to view Is the display contrast properly adjusted Touch the brightness adjustment key on the system bar in the touch panel to adjust the brightness 1 BEFORE USING THE MACHINE SYSTEM...

Page 831: ... CORPORATION 1 Sharp Plaza Mahwah New Jersey 07495 1163 www sharpusa com SHARP ELECTRONICS OF CANADA LTD 335 Britannia Road East Mississauga Ontario L4Z 1W9 MX5001 US Z2 Operation Guide MX 4100N MX 4101N MX 5001N MODEL ...

Page 832: ... ENVIRONMENT TROUBLESHOOTING DIGITAL FULL COLOR MULTIFUNCTIONAL SYSTEM Software Setup Guide Software Setup Guide Software Setup Guide Keep this manual close at hand for reference whenever needed MX 4100N MX 4101N MX 5000N MX 5001N MODEL mx4100_us_ins book 1 ページ２００８年７月２９日火曜日午後５時１４分 ...

Page 833: ...not responsible for failures occurring during the use of the product or its options or failures due to incorrect operation of the product and its options or other failures or for any damage that occurs due to use of the product Warning Reproduction adaptation or translation of the contents of the manual without prior written permission is prohibited except as allowed under copyright laws All infor...

Page 834: ...IVER 9 WHEN THE MACHINE IS CONNECTED TO A NETWORK 9 WHEN THE MACHINE WILL BE CONNECTED WITH A USB CABLE 16 USING THE MACHINE AS A SHARED PRINTER 20 USING THE STANDARD WINDOWS PS PRINTER DRIVER Windows 98 Me NT 4 0 21 CONFIGURING THE PRINTER DRIVER FOR THE OPTIONS INSTALLED ON THE MACHINE 22 INSTALLING THE PRINTER STATUS MONITOR 25 INSTALLING THE SCANNER DRIVER 26 INSTALLING THE PS DISPLAY FONTS 28...

Page 835: ...and PCL5c printer control languages It is recommended that you use the PCL6 printer driver If you have a problem printing from older software using the PCL6 printer driver use the PCL5c printer driver PS printer driver The PS printer driver supports the PostScript 3 page description language developed by Adobe Systems Incorporated PPD driver The PPD driver enables the machine to use the standard W...

Page 836: ...istrator to monitor the machine and configure machine settings from a computer To install and use the Printer Administration Utility see the Readme file and the manual in PDF format on the Software CD ROM Disc 2 The Readme file and manual are in the following folder on the CD ROM Substitute the letter of your CD ROM drive for R in the following path R Sadmin Documents EnglishA EnglishA in North Am...

Page 837: ... this CD ROM If the PC Fax driver is already installed run only the installer There is no need to reinstall the PC Fax driver INSTALLING THE PRINTER DRIVER PC FAX DRIVER page 9 X Sharpdesk Network Scanner Utilities CD ROM for Windows This contains software that helps you get the most out of the images that you scan on the machine The software includes Sharpdesk a desktop document management applic...

Page 838: ...k 5 or later 1 Windows 2000 Professional Windows XP Professional Windows XP Home Edition Windows 2000 Server Windows Server 2003 Windows Vista Windows Server 2008 Mac OS 9 0 to 9 2 2 Mac OS X v10 2 8 Mac OS X v10 3 9 Mac OS X v10 4 11 Mac OS X v10 5 to 10 5 1 Computer type IBM PC AT compatible computer Equipped with a 10Base T 100Base TX 1000Base T LAN board or equipped standard with a USB 2 0 2 1...

Page 839: ... to enable the driver to be used as a PC I Fax driver In this case the driver can be used without the facsimile expansion kit Operating system environment 1 Software Required expansion kits Type of connection 1 Windows PCL6 printer driver PCL5c printer driver Can be used in the standard configuration Network USB PS printer driver PPD driver PS3 expansion kit PC Fax driver 2 Facsimile expansion kit...

Page 840: ...int User key and then touch the Print key of All Custom Setting List CONNECTING THE MACHINE WITH A USB CABLE Windows The machine can be connected to a computer using a USB cable if the computer is a Windows computer The USB interface on the machine cannot be used in a Macintosh environment The machine and computer should be connected while the printer driver is being installed If a USB cable is co...

Page 841: ...s Before installing the software be sure to click the Display Readme button and view the detailed information on the software The above screen appears when using the Disc 1 CD ROM For the steps that follow see the appropriate page below for the software that you are installing 2 SETUP IN A WINDOWS ENVIRONMENT For users of Windows 98 Me NT 4 0 The CD ROM does not include software for Windows 98 Me ...

Page 842: ...lick the PC Fax Driver button on the Disc 2 CD ROM The above screen appears when using the Disc 1 CD ROM The PS3 expansion kit is required to use the PS printer driver or the PPD driver To install the PPD driver when Windows 98 Me NT 4 0 is used see USING THE STANDARD WINDOWS PS PRINTER DRIVER Windows 98 Me NT 4 0 page 21 and install the driver using the Add Printer Wizard To use the machine as a ...

Page 843: ...changed PCL printer display fonts Installed If you selected Custom installation select LPR Direct Print Auto Search and click the Next button If you selected other than LPR Direct Print Auto Search see the following pages LPR Direct Print Specify Address page 12 IPP page 14 Shared printer page 20 Connected to this computer page 16 If the machine is not found make sure that the machine is powered o...

Page 844: ...as a shared printer see USING THE MACHINE AS A SHARED PRINTER page 20 to install the printer driver on each of the client computers If you clicked the Custom installation button in step 2 the following windows will appear Printer name window If you wish to change the printer name enter the desired name and click the Next button Window confirming installation of the display fonts To install the dis...

Page 845: ...EN FOR ALL SOFTWARE page 8 perform the steps below 1 Click the Printer Driver button To install the PC Fax driver click the PC Fax Driver button on the Disc 2 CD ROM The above screen appears when using the Disc 1 CD ROM 2 Click the Custom installation button 3 When you are asked how the printer is connected select LPR Direct Print Specify Address and click the Next button 4 Enter the name host nam...

Page 846: ...in the window that appears and click the Next button Installation begins 11 When the installation completed screen appears click the OK button 12 Click the Close button in the window of step 1 This completes the installation After installation see CONFIGURING THE PRINTER DRIVER FOR THE OPTIONS INSTALLED ON THE MACHINE page 22 to configure the printer driver settings If you installed the PS printer...

Page 847: ...of OPENING THE SOFTWARE SELECTION SCREEN FOR ALL SOFTWARE page 8 perform the steps below 1 Click the Printer Driver button To install the PC Fax driver click the PC Fax Driver button on the Disc 2 CD ROM The above screen appears when using the Disc 1 CD ROM 2 Click the Custom installation button 3 When you are asked how the printer is connected select IPP and click the Next button 4 If a proxy ser...

Page 848: ...ber 6 Perform steps 5 through 12 on page 13 to continue the installation This completes the installation After installation see CONFIGURING THE PRINTER DRIVER FOR THE OPTIONS INSTALLED ON THE MACHINE page 22 to configure the printer driver settings If you installed the PS printer driver or the PPD driver the PS display fonts can be installed from the PRINTER UTILITIES CD ROM that accompanies the P...

Page 849: ...ars click the OK button Make sure that a USB cable is not connected to your computer and the machine If a cable is connected a Plug and Play window will appear If this happens click the Cancel button to close the window and disconnect the cable The PS3 expansion kit is required to use the PS printer driver or the PPD driver To install the PPD driver when Windows 98 Me is used see USING THE STANDAR...

Page 850: ...y Recommended click the Next button and follow the on screen instructions This completes the installation After installing the printer driver see CONFIGURING THE PRINTER DRIVER FOR THE OPTIONS INSTALLED ON THE MACHINE page 22 to configure the printer driver settings If you are using the machine as a shared printer see USING THE MACHINE AS A SHARED PRINTER page 20 to install the printer driver on e...

Page 851: ...d how the printer is connected select Connected to this computer and click the Next button 4 When the port selection window appears select the port that the PCL6 printer driver is using USB001 etc and click the Next button 5 When the printer driver selection window appears remove the PCL6 checkmark and select the printer driver to be installed and then click the Next button Click the checkbox of t...

Page 852: ... FOR THE OPTIONS INSTALLED ON THE MACHINE page 22 to configure the printer driver settings Make sure that the port of the installed driver is the same as the port used by the PCL6 printer driver The port used by the printer driver of the machine is indicated by a checkmark on the Ports tab of the printer driver properties window In Windows 98 Me this is the port selected in Print to the following ...

Page 853: ...s 5 through 12 on page 13 to continue the installation In the printer driver selection screen be sure to select the same type of printer driver as the printer driver installed on the print server This completes the installation If you installed the PS printer driver or the PPD driver the PS display fonts can be installed from the PRINTER UTILITIES CD ROM that accompanies the PS3 expansion kit See ...

Page 854: ... resident font information 1 Double click the folder where the extracted files are saved when you installed the PPD driver 2 Double click the EnglishA folder the English folder in areas other than the U S the PPD folder the 9XME folder and then PFMSetup exe 3 Follow the on screen instructions After the resident font information has been installed restart your computer The CD ROM does not include s...

Page 855: ...rs and Faxes In Windows 98 Me NT 4 0 2000 click the Start button select Settings and then click Printers 2 Open the printer properties window 1 Right click the printer driver icon of the machine 2 Select Properties 3 Click the Configuration tab In Windows 98 Me click the Setup tab and then click the Configuration tab in the window that appears 4 Click the Auto Configuration button The settings are...

Page 856: ...List Print User key and then touch the Print key of All Custom Setting List Click the Set Tray Status button the Paper Type Name button and the Set Tandem Print button to check the settings of each Set Tray Status The Tray Settings in Paper Tray Settings in system settings of the machine are reflected in the settings shown here Specify the size and type of paper loaded in each tray Paper Type Name...

Page 857: ...e each item based on the machine configuration The items and the procedures for configuring the items vary depending on the operating system version 3 Click the OK button If Printers and Faxes does not appear in the start menu in Windows XP click the start button click Control Panel click Printers and Other Hardware and then click Printers and Faxes You can check the options that are installed on ...

Page 858: ... 2 Follow the on screen instructions 3 When the installation completed screen appears click the Finish button To have the Printer Status Monitor start automatically when your computer is started select the Add this program to your Startup folder checkbox and click the Finish button 4 Click the Close button in the window of step 1 This completes the installation For the procedures for using the Pri...

Page 859: ...3 When the finish setup window appears click the OK button 4 Click the Close button in the window of step 1 This completes the installation Next configure the IP address of the machine in the scanner driver When the scanner driver is installed the Select Device utility is also installed The IP address of the machine is configured in the scanner driver using Select Device 5 Click the start button s...

Page 860: ...ne The name host name or IP address of the machine can be directly entered in Address If the port number used by the scanner function of the machine has been changed enter a colon following the IP address and then enter the port number Normally the port number does not need to be entered 8 Click the OK button This completes the configuration of the scanner driver mx4100_us_ins book 27 ページ２００８年７月２...

Page 861: ...Computer and then double click the CD ROM icon 3 Double click the Setup icon 4 The SOFTWARE LICENSE window will appear Make sure that you understand the contents of the license agreement and then click the Yes button 5 Read the message in the Welcome window and then click the Next button 6 Click the PS Display Font button 7 Follow the on screen instructions 8 Click the Close button in the screen o...

Page 862: ...lect Settings and then click Printers 2 Open the printer properties window 1 Right click the printer driver icon of the machine 2 Select Properties 3 Adding or changing a port 1 Click the Ports tab In Windows 98 Me click the Details tab 2 Click the Add Port button If Printers and Faxes does not appear in the start menu in Windows XP click the start button click Control Panel click Printers and Oth...

Page 863: ...3 Vista Server 2008 in the screen that appears after you click the Configure Port button in the screen of step 3 make sure the SNMP Status Enabled checkbox is not selected If the SNMP Status Enabled checkbox is selected it may not be possible to print correctly The SC2 TCP IP Port is added when the printer driver is installed using a Standard installation or a Custom installation with LPR Direct P...

Page 864: ... U S in the Readme folder 4 Double click the folder corresponding to the versions of the operating system 5 Double click the MX PBX1 icon 6 Click the Continue button 3 SETUP IN A MACINTOSH ENVIRONMENT The PS3 expansion kit is required to use the machine as a printer in a Macintosh environment In addition the machine must be connected to a network A USB connection cannot be used The scanner driver ...

Page 865: ...ure the printer driver settings 11 Select Utilities from the Go menu If you are using Mac OS X v10 5 to 10 5 1 click System Preferences in the Apple menu and select Print Fax When the screen for adding a printer appears click the button and go to step 14 If you are using Mac OS X v10 2 8 select Applications from the Go menu 12 Double click the Printer Setup Utility icon If you are using Mac OS X v...

Page 866: ...our model is selected 4 Click the Add button The PPD file of the machine is automatically selected and the peripheral devices installed on the machine are detected and automatically configured 1 Select AppleTalk If multiple AppleTalk zones are displayed select the zone that includes the printer from the menu 2 Click the machine s model name The machine s model name usually appears as SCxxxxxx xxxx...

Page 867: ...g Mac OS X v10 5 to 10 5 1 it does not appear 2 Select the options that are installed on the machine 3 Click the Apply Changes button If you are using Mac OS X v10 5 to 10 5 1 click the OK button 4 Click to close the window This completes the configuration of the printer driver 1 2 You can check the options that are installed on the machine by printing out the All Custom Setting List in the system...

Page 868: ...e using Mac OS X v 10 5 to 10 5 1 select Select a driver to use from Print Using and click the PPD file for your model 4 Click the Add button If you are using Mac OS X v 10 5 to 10 5 1 the Installable Options screen will appear Make sure that the settings are correct and click the Continue button Checking the IP address of the machine page 7 1 Select IP Printing 2 Select Internet Printing Protocol...

Page 869: ...PPD file begins After the installation a message prompting you to restart your computer will appear Click the OK button and restart your computer This completes the installation of the software Next configure the printer driver settings 8 Select Chooser from the Apple Menu 9 Create a printer 1 Click the LaserWriter 8 icon If multiple AppleTalk zones are displayed select the zone that includes the ...

Page 870: ...box does not appear and you return to the Chooser dialog box follow these steps to select the PPD file manually 1 Make sure that the machine is selected in the Select a PostScript Printer list and then click the Setup button followed by the Select PPD button 2 Select the PPD file for your model and click the Open button 3 Click the OK button The PPD file is installed in the Printer Descriptions fo...

Page 871: ...for each software program in Windows click the Display Readme button in the installer In a Macintosh environment this can be checked in ReadMe First in the US English folder English folder in areas other than the U S in the Readme folder of the Software CD ROM The machine is not detected when connected to a network Is the IP address of the machine configured If the IP address of the machine is not...

Page 872: ...hen connect a USB cable to the machine When the machine is not powered on switch on the main power switch and the POWER key in that order Can your computer use a USB connection Check your computer whether or not a USB interface can be used on the Device Manager in your computer For information on Device Manager see Help in Windows If USB can be used your controller chipset type and root hub will a...

Page 873: ... Windows 2000 If Block is selected the printer driver cannot be installed Select Warn and install the printer driver again The printer driver is not installed correctly by plug and play USB connection in Windows Did you connect the machine to your computer before installing the printer driver In Windows 2000 XP Server 2003 Vista Server 2008 if the machine was connected to your computer with a USB ...

Page 874: ...1 and 12 of MAC OS X page 31 2 Delete the PPD file The PPD file has been copied to the following folder on the startup disk Library Printers PPDs Contents Resources en lproj Delete the PPD file of the machine from this folder 3 Delete the installation information The installation information file has been copied to the following folder on the startup disk Library Receipts Delete the MX PBX1 pkg fi...

Page 875: ...000N 5001N Software Setup Guide PRINTED IN CHINA 2008H KS1 TINSE4228FCZZ This manual has been printed using a vegetable based soy oil ink to help protect the environment mx4100_us_ins book 42 ページ２００８年７月２９日火曜日午後５時１４分 ...

Page 876: ...ety Guide Before installing this product be sure to read the CAUTIONS and INSTALLATION REQUIREMENTS sections SUPPLIES SPECIFICATIONS INSTALLATION REQUIREMENTS CAUTIONS Keep this manual close at hand for reference whenever needed MX 4100N MX 4101N MX 5001N MODEL mx5001_us_saf fm 1 ページ２００８年９月２４日水曜日午前９時４５分 ...

Page 877: ...complete electrical disconnection pull out the main plug The socket outlet shall be installed near the equipment and shall be easily accessible To reduce the risk of fire use only UL Listed No 26 AWG or larger telecommunication line cord FOR YOUR RECORDS To protect against loss or theft record and retain for reference the machine s serial number located at the lower left corner of the left side of...

Page 878: ...15 Printer specifications 16 Network scanner Internet Fax specifications 17 Pull scan function TWAIN specifications 17 Facsimile specifications 18 TO THE ADMINISTRATOR OF THE MACHINE 20 Factory default passwords 20 Forwarding all transmitted and received data to the administrator document administration function 20 For the users of the fax function 21 Trademark acknowledgments 25 Note Considerable...

Page 879: ...nto a fire Toner may fly and cause burns 10 Store toner toner containers toner cartridges and waste toner boxes out of the reach of children The machine includes the document filing function which stores document image data on the machine s hard drive Stored documents can be called up and printed or transmitted as needed If a hard drive failure occurs it will no longer be possible to call up the s...

Page 880: ...0825 1 Edition 1 2 2001 For North America SAFETY PRECAUTIONS This Digital Equipment is rated Class 1 and complies with 21 CFR 1040 10 and 1040 11 of the CDRH standards This means that the equipment does not produce hazardous laser radiation For your safety observe the precautions below Do not remove the cabinet operation panel or any other covers The equipment s exterior covers contain several saf...

Page 881: ...areas that are damp humid or very dusty exposed to direct sunlight poorly ventilated subject to extreme temperature or humidity changes e g near an air conditioner or heater 4 Be sure to allow the required space around the machine for servicing and proper ventilation 5 The machine includes a built in hard drive Do not subject the machine to shock or vibration In particular never move the machine w...

Page 882: ...tridge The finisher and saddle stitch finisher require the following staple cartridge MX SCX1 for finisher and saddle stitch finisher Approx 5000 per cartridge x 3 cartridges AR SC2 for finisher large stacker Approx 5000 per cartridge x 3 cartridges AR SC3 for saddle stitch finisher only Approx 2000 per cartridge x 3 cartridges Supply of spare parts and consumables The supply of spare parts for re...

Page 883: ...tal 11 64 3 32 4 mm 2 mm or less Warm up time MX 4100N MX 4101N 120 seconds or less MX 5001N 140 seconds or less at room temperature of 73 4 F 23 C and rated voltage First copy time MX 4100N MX 4101N Color copy time 6 7 seconds or less Black and white copy time 4 7 seconds or less MX 5001N Color copy time 5 9 seconds or less Black and white copy time 4 1 seconds or less Portrait feeding of 8 1 2 x...

Page 884: ...ight Plain paper 16 lbs to 28 lbs 60 g m2 to 105 g m2 heavy paper 28 lbs bond to 110 lbs index 106 g m2 to 209 g m2 Paper types SHARP recommended plain paper recycled paper colored paper and heavy paper Output tray Center tray 1 Output method Face down output 12 x 18 and A3W paper can be output to right tray finisher or saddle stitch finisher Output capacity 500 sheets using SHARP recommended 8 1 ...

Page 885: ...ying Color copying Black and white copying 11 x 17 A3 8K 19 copies min 19 copies min 22 copies min 22 copies min 8 1 2 x 14 8 1 2 x 13 B4 22 copies min 22 copies min 25 copies min 25 copies min 8 1 2 x 11 A4 B5 16K 41 copies min 41 copies min 50 copies min 50 copies min 8 1 2 x 11 R 7 1 4 x 10 1 2 R A4R B5R 16KR 26 copies min 26 copies min 30 copies min 30 copies min 5 1 2 x 8 1 2 R A5R 29 copies ...

Page 886: ...B A Color 52 dB A Black and white 52 dB A Standby mode Bystander positions 36 dB A 38 dB A Operator positions 35 dB A 37 dB A Measured substance Machine state Color mode Diffusion speed Ozone During copying operation Black white 1 5 mg h or less Color 3 0 mg h or less Dust Black white 4 0 mg h or less Color 4 0 mg h or less Styrene Black white 1 0 mg h or less Color 1 8 mg h or less Benzene Black ...

Page 887: ...ox 2 lbs 0 93 kg Model MX DEX8 Paper sizes 11 x 17 8 1 2 x 14 8 1 2 x 13 1 2 8 1 2 x 13 2 5 8 1 2 x 13 8 1 2 x 11 8 1 2 x 11 R 7 1 4 x 10 1 2 R A3 B4 A4 A4R B5 B5R 8K 16K 16KR Paper weight Plain paper 16 lbs to 28 lbs 60 g m2 to 105 g m2 heavy paper 28 lbs bond to 110 lbs index 106 g m2 to 209 g m2 Paper capacity 500 sheets 21 lbs 80 g m2 x 1 tray Paper types SHARP recommended plain paper recycled...

Page 888: ...atic paper size detection When Auto Inch detection is selected 11 x 17 8 1 2 x 14 8 1 2 x 11 8 1 2 x 11 R 7 1 4 x 10 1 2 R When Auto AB detection is selected A3 B4 A4 A4R B5 B5R 216 mm x 330 mm 8 1 2 x 13 Power supply Supplied from the machine Dimensions 28 11 32 W x 26 3 8 D x 11 15 16 H 720 mm W x 670 mm D x 303 mm H including adjuster Weight Approx 51 9 lbs 23 5 kg Model MX LCX1 Paper sizes 8 1...

Page 889: ... 2 x 11 8 1 2 x 11 R A3 B4 A4 A4R B5 8K 16K Offset distance 1 3 16 30 mm Tray capacity 1 Non stapling 2 500 sheets 3 8 1 2 x 11 8 1 2 x 11 R 7 1 4 x 10 1 2 R 5 1 2 x 8 1 2 R A4 A4R B5 B5R A5R 16K 16KR 250 sheets 4 12 x 18 11 x 17 8 1 2 x 14 8 1 2 x 13 1 2 8 1 2 x 13 2 5 8 1 2 x 13 A3W A3 B4 8K Stapling 5 30 sets or 500 sheets 3 8 1 2 x 11 8 1 2 x 11 R A4 A4R B5 16K 16KR 30 sets or 250 sheets 4 11 ...

Page 890: ...1 2 x 11 5 1 2 x 8 1 2 R A4 B5 A5R 16K 650 sheets 12 x 18 11 x 17 8 1 2 x 14 8 1 2 x 13 1 2 8 1 2 x 13 2 5 8 1 2 x 13 8 1 2 x 11 R 7 1 4 x 10 1 2 R A3W A3 B4 A4R B5R 8K 16KR Stapling 4 100 sets or 1550 sheets 8 1 2 x 11 A4 B5 16K 50 sets or 650 sheets 11 x 17 8 1 2 x 14 8 1 2 x 13 1 2 8 1 2 x 13 2 5 8 1 2 x 13 8 1 2 x 11 R A3 B4 A4R 8K Lower tray Non stapling 3 2450 sheets 8 1 2 x 11 A4 B5 16K 170...

Page 891: ...sheets 4 8 1 2 x 11 8 1 2 x 11 R 7 1 4 x 10 1 2 R A4 A4R B5 B5R 16K 16KR 500 sheets 5 12 x 18 11 x 17 8 1 2 x 14 8 1 2 x 13 1 2 8 1 2 x 13 2 5 8 1 2 x 13 5 1 2 x 8 1 2 R A3W A3 B4 A5R 8K Stapling 6 50 sets or 1000 sheets 4 8 1 2 x 11 8 1 2 x 11 R A4 A4R B5 B5R 16K 16KR 50 sets or 500 sheets 5 11 x 17 8 1 2 x 14 8 1 2 x 13 1 2 8 1 2 x 13 2 5 8 1 2 x 13 A3 B4 8K Power supply Supplied from the machin...

Page 892: ...11 A3 A4 2 holes 8 1 2 x 14 8 1 2 x 13 1 2 8 1 2 x 13 2 5 8 1 2 x 13 8 1 2 x 11 R 7 1 4 x 10 1 2 Punchable paper weights 16 lbs Bond to 140 lbs index 55 g m2 to 256 g m2 Power supply Supplied from finisher large stacker Dimensions 4 17 32 W x 23 5 8 D x 39 11 64 H 115 mm W x 600 mm D x 995 mm H Weight Approx 17 7 lbs 8 kg Model MX PNX5B Hole punching 3 holes or 2 holes Allowed paper sizes for punc...

Page 893: ...tion 600 x 600 dpi 1200 x 1200 dpi Printer driver type PCL5c PCL6 PostScript 3 compatible 1 XPS 4 Supported protocols TCP IP IPX SPX NetBEUI EtherTalk Supported client PC operating systems See VERIFYING SYSTEM REQUIREMENTS in the Software Setup Guide Fonts PCL5c PCL6 80 European fonts 28 barcode fonts 2 1 bitmap font PostScript 3 compatible 1 136 European fonts Interface port LAN connectivity 10Ba...

Page 894: ...erface port LAN connectivity 10Base T 100Base TX 1000Base T Supported protocols TCP IP IPv4 File formats Color including grayscale File types TIFF JPEG PDF Encrypted PDF XPS Compact PDF 2 Compression ratio High Medium Low Black and white File types TIFF PDF Encrypted PDF XPS Compression modes None Medium G3 High G4 Internet Fax black and white only File types TIFF FX TIFF F TIFF S Compression mode...

Page 895: ...xes to and receive faxes from machines that support G3 or Super G3 Input document size Inch sizes 11 x 17 8 1 2 x 14 8 1 2 x 13 2 5 8 1 2 x 13 8 1 2 x 11 8 1 2 x 11 R 5 1 2 x 8 1 2 AB sizes A3 B4 A4 A4R B5 B5R A5 216 mm x 340 mm 216 mm x 343 mm Long originals max width 11 45 64 297 mm x max length 39 23 64 1000 mm can be transmitted using the automatic document feeder Scanning one side is possible...

Page 896: ...he back of this page Separate this page from the manual and keep it in a safe place In addition fill in the name of the administrator and the administrator s contact information in the left hand margin Administrator Name Contact at mx5001_us_saf fm 19 ページ２００８年９月２４日水曜日午前９時４５分 ...

Page 897: ... User accounts The factory default passwords are shown below Forwarding all transmitted and received data to the administrator document administration function This function is used to forward all data transmitted and received by the machine to a specified destination Scan to E mail address Scan to FTP destination Scan to Network Folder destination or Scan to Desktop destination This function can ...

Page 898: ...ee Own Name and Destination Set on page 7 78 of Operation Guide Important safety instructions If any of your telephone equipment is not operating properly you should immediately remove it from your telephone line as it may cause harm to the telephone network The AC power outlet shall be installed near the equipment and shall be easily accessible Never install telephone wiring during a lightning st...

Page 899: ...or procedures that could affect the operation of your equipment If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If the equipment is causing harm to the telephone network your telephone company may ask you to disconnect the equipment until the problem is resolved If you have any questions or problem...

Page 900: ...d its own warranty to you on terms that are no less favorable than those given to the dealer by Sharp You should be aware however that Sharp does not itself extend any warranties either express or implied directly to you the end user and no one is authorized to make any representations or warranties on behalf of Sharp Specifically SHARP DOES NOT EXTEND TO YOU THE END USER ANY EXPRESS WARRANTY OR A...

Page 901: ...aux spécifications techniques applicables d Industrie Canada Remarque L indice d équivalence de la sonnerie IES sert à indiquer le nombre maximal de terminaux qui peuvent être raccordés à une interface téléphonique La terminaison d une interface peut consister en une combinaison quelconque de dispositifs à la seule condition que la somme d indices d équivalence de la sonnerie de tous les dispositi...

Page 902: ...tered in certain jurisdictions Avant Garde ITC Bookman Lubalin Graph Mona Lisa Zapf Chancery and Zapf Dingbats are trademarks of International Typeface Corporation registered in the United States Patent and Trademark Office and may be registered in certain jurisdictions Clarendon Eurostile Helvetica Optima Palatino Stempel Garamond Times and Univers are trademarks of Heidelberger Druckmaschinen AG...

Page 903: ...oil ink to help protect the environment SHARP ELECTRONICS CORPORATION 1 Sharp Plaza Mahwah New Jersey 07495 1163 www sharpusa com SHARP ELECTRONICS OF CANADA LTD 335 Britannia Road East Mississauga Ontario L4Z 1W9 MX 4100N MX 4101N MX 5001N Safety Guide mx5001_us_saf fm 26 ページ２００８年９月２４日水曜日午前９時４５分 ...

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