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Entering and Using Programs

116

Entering and Using Programs

If you frequently perform the same operation involving the same party,
you can program all the steps of the operation into one Program Key.
This allows you to perform the operation by simply pressing that key.

♦

Any Rapid Key which is not already programmed as a Rapid Key or
a Group Key can be used as a Program Key.

♦

You can also include a timer setting in the program to have the
operation performed automatically at a selected time.

♦

To clear a mistake, press the

STOP

key.

Initial procedure

To program a Program Key, first perform the following procedure.
After you have completed this procedure, go to the procedure for the
specific operation you want to program (see the following pages).

1

Press these keys:

The display will show:

2

Press

1

to select SET.

1:PROGRAM ENTRY MODE
1=SET, 2=CLEAR

3

Select a Program Key by pressing any
Rapid Key that has not yet been
programmed.

1

7

FUNCTION

1

(Example)

B

2

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Summary of Contents for FO-5700

Page 1: ...AL FACSIMILE MODEL FO 5700 1 Installation 2 Sending Documents 3 Receiving Documents 4 Making Copies 5 Special Functions 6 Option Settings 7 Printing Reports and Lists 8 Maintenance 9 Troubleshooting FO 5700 FACSIMILE ...

Page 2: ...THIS APPARATUS MUST BE EARTHED This equipment complies with the requirements of Directives 98 13 EC and 89 336 EEC 73 23 EEC both amended by 93 68 EEC Dieses Gerät entspricht den Anforderungen der EU Richtlinien 98 13 EU und 89 336 EWG sowie 73 23 EWG die durch die Richtlinie 93 68 EWG geändert wurden Cet appareil est conforme aux exigences de la directive 98 13 CEE ainsi que des directives 89 336...

Page 3: ...antie voor een succesvolle werking op elk PSTN netwerkaansluitpunt Neem bij problemen in eerste instantie contact op met de leverancier van het apparaat Este equipamento foi aprovado para ligação pan europeia de um único terminal à rede telefónica pública comutada RTPC nos termos da Decisão 98 482 CE No entanto devido às diferenças existentes entre as RTPC dos diversos países a aprovação não garan...

Page 4: ...Notes ANNEX_II fm Page 2 Friday November 26 1999 11 05 AM ...

Page 5: ...ent RESOLUTION press SPEAKER Dial press numeric keys Wait for reception tone Hang up Load document RESOLUTION Dial press numeric keys Load document RESOLUTION Press Rapid Key SPEED DIAL Load document RESOLUTION Enter Speed Dial number press numeric keys if less than 3 digits press START to complete entry START Load document RESOLUTION Wait for reception tone START START all FO5650 book Page 1 Frid...

Page 6: ...numbers Memory size 1 MB approx 56 pages Modem speed 33 600 bps max Automatic fallback to lower speeds Transmission time Approx 2 seconds Toner cartridge yield 4 page coverage A4 paper Initial starter cartridge included with fax machine Approx 3000 pages Replacement cartridge FO 47DC Approx 6000 pages Drum cartridge yield Initial starter cartridge included with fax machine 20 000 pages ave Replace...

Page 7: ...es mm Vertical 15 4 lines mm PC Printing 600 dpi Input document size Automatic feeding Width 148 to 256 mm Length 128 to 364 mm Manual feeding Width 148 to 279 mm Length 128 to 432 mm Effective Scanning width 210 mm max Effective Printing width 203 mm max Reception modes Auto Manual Instascan speed 30 ppm A4 paper Full Dual Access Yes Copy function Single Multi Sort 99 copies page Power requiremen...

Page 8: ... be followed to reduce the risk of fire electric shock and injury to persons including the following Do not disassemble this machine or attempt any procedures not described in this manual Refer all servicing to qualified service per sonnel This machine must only be connected to a 230 V 50 Hz earthed 3 prong outlet Connecting it to any other kind of outlet will damage the machine Do not install or ...

Page 9: ...er insert objects of any kind into slots or openings on the machine This could create a risk of fire or electric shock If an object falls into the machine that you cannot safely remove unplug the machine and consult a qualified service representative Do not place this machine on an unstable cart stand or table The machine could be seriously damaged if it falls Avoid using a telephone other than a ...

Page 10: ...ng the Date and Time 31 Volume Adjustment 33 2 Sending Documents 35 Transmittable Documents 35 Loading the Document 37 Adjusting the Resolution and Contrast 38 Sending a Fax by Normal Dialling 40 Programming Auto Dial Numbers 42 Sending a Fax by Automatic Dialling 48 Cover Sheet 59 Batch Page Numbering 61 3 Receiving Documents 63 Using AUTO Reception Mode 64 Using MANUAL Reception Mode 64 Substitu...

Page 11: ...sided Documents 131 Print Hold 133 Department Control 135 Blocking Reception of Unwanted Faxes 138 6 Optional Settings 140 7 Printing Lists and Reports 149 8 Maintenance 157 Cleaning the Scanning Glass and Rollers 157 The Housing 158 Replacing the Verification Stamp 158 9 Troubleshooting 160 Problems and Solutions 160 Messages and Signals 164 Clearing Paper Jams 167 Index 174 all FO5650 book Page ...

Page 12: ...tems If any are missing contact your dealer Telephone line cord Toner cartridge Rapid Key labels Document OUT tray Operation manual Received document tray Power cord Paper size labels Drum cartridge Extension telephone socket adapter R label all FO5650 book Page 8 Friday November 26 1999 11 05 AM ...

Page 13: ...N USE light This lights when the fax machine is using the telephone line STATUS CHECK light This lights when a paper size error or paper jam occurs or when the print compartment cover is open A message will appear in the display to indicate the problem Service indicator This lights when a problem occurs which must be fixed by a service technician A Look at the Operation Panel 1 2 3 3 4 all FO5650 ...

Page 14: ...blinks when the drum cartridge nears the end of its life and lights steadily when the drum cartridge needs replacement CHANGEOVER key Two types of information appear in the display prompts related to operations you are performing and information about how the fax is using the telephone line transmitting receiving etc Press this key to switch between the two types of information POWER SAVE key Pres...

Page 15: ...umber automatically Note that you must attach the Rapid Key labels CONTRAST key Press this key to adjust the contrast before sending or copying a document PAGE COUNTER key Press this key to include a slash and the total number of pages after each page number on the pages of a transmitted document CONFIDENTIAL key Press this key to send or print out a confidential document TIMER key Press this key ...

Page 16: ...Attach the R label to this key SPACE key Press this key to enter a space when programming a name SHIFT key Press this key to switch between upper and lower case letters when programming a name SP key Press this key to enter a symbol when programming a name CLEAR key Press this key to clear a mistake when programming a name or fax number Arrow keys Press these keys to move the cursor forward or bac...

Page 17: ...8 39 40 35 32 33 Dial keypad numeric keys Use these keys to dial and program fax numbers FUNCTION key Press this key to select various special functions SPEED DIAL key Press this key to dial a Speed Dial number COPY key Press this key to make a copy of a document DOCUMENT key Press this key to transmit a document without reading it first into memory 28 29 30 31 32 all FO5650 book Page 13 Friday No...

Page 18: ... key to send a document to a group of receiving fax machines STOP key Press this key to cancel an operation before it is completed PRIORITY key Press this key when you need to transmit a document ahead of other documents waiting in memory for transmission START key Press this key to begin transmission when using Speed Dialing Direct Keypad Dialing or Normal Dialing REPORT key Press this key to pri...

Page 19: ...ower cord Connect the female end of the power cord to the fax machine as shown Insert the male end into a 230 V 50 Hz earthed 3 prong AC outlet Note If your area experiences a high incidence of lightning or power surges we recommend that you install surge protectors for the power and telephone lines Surge protectors can be purchased at most telephone spe cialty stores Press the power switch to tur...

Page 20: ...nse to incoming calls in the absence of mains power to the machine For this reason it is recommended that the fax is not left as the only telephone instrument on line when in this state Your fax cannot be used on a key system without the necessary adaptation of the system Please consult the installers of the system if this is required Connecting a telephone optional If desired you can connect a te...

Page 21: ...ne goes into the hole on the left side of the document OUT tray Pull out the tray extension Attaching the received document tray Slide the received document tray into the machine as shown When it stops lift the end slightly and push in so that the tray locks into place Important The received document tray must be attached for the fax machine to operate properly Make sure the left edge of the tray ...

Page 22: ...e the fax machine as a laser printer for your computer Important Use only an IEEE P1284 parallel cable to connect the fax machine to your computer We recommend a shielded cable no longer than 2 m 1 Make sure your computer and the fax machine are both turned off 2 Connect one end of the cable to the port on the fax machine Snap the clips on each side of the port onto the cable connector to secure i...

Page 23: ...see the documentation that accompanies it 4 FUNCTION 1 Verification Stamp option Note This function is available as an option Consult your dealer if you wish to use it When transmitting a document you can have your fax stamp each document page as it is scanned After scanning you can check to see if all documents have been stamped to verify that no double feeds occurred A double feed is when two pa...

Page 24: ... A4 size pages 1 Press the green release and open the print compartment cover Caution The fusing unit inside the print compartment becomes very hot during operation Be careful not to touch the inside of the compart ment 2 If you are replacing the toner cartridge remove the old cartridge and dispose of it according to local regulations Go directly to Step 6 if you are only replacing the toner cartr...

Page 25: ... the drum car tridge Install the cartridge promptly after removing it from its packaging 5 Insert the drum cartridge into the print compartment aligning the guides on the cartridge with the grooves on the sides of the compartment Insert the cartridge by aligning the colored 1 labels on the cartridge and the sides of the compartment Make sure the drum cartridge is inserted in as far as it will go B...

Page 26: ...print compartment cover is closed after installing the cartridge This is normal and does not indicate a problem in the machine 7 Hold the toner cartridge by the handle and lower it into the print compartment Make sure that the four pins two on each side fit into the grooves on the sides of the compartment Insert the cartridge by aligning the colored 2 labels on the cartridge and the side of the co...

Page 27: ... dot markings at the left edge to make sure the cover is completely closed 10 Reset the drum counter by pressing the LIFE key flip up the Rapid Key overlay 3 and the START key LIFE V 3 START Note The print compartment cover may become noticeably warm if a large number of pages are successively printed This is normal and does not indicate a problem in the machine all FO5650 book Page 23 Friday Nove...

Page 28: ... display Printing will no longer be possible Use the following replacement toner cartridge Sharp FO 47DC toner cartridge When to replace the drum cartridge When the drum cartridge nears the end of its life the drum cartridge indicator on the operation panel will blink When the drum cartridge life is over the drum cartridge indicator will light steadily and DRUM LIFE OVER will appear in the display...

Page 29: ... consult your dealer Loading paper in the paper tray 1 Remove the received document tray 2 Insert a stack of paper into the tray print side up Make sure the end of the tray is pushed in Otherwise a size error will result Caution This paper tray is designed to accomodate 250 sheets of paper See the Red line in the tray Loading more than 250 sheets may damage the machine Attach a A4 label here to in...

Page 30: ...e received document tray must be attached for the fax machine to operate properly Loading paper in the paper cassette if installed 1 Grasp the hand hold on the cassette and pull out the cassette until it stops all FO5650 book Page 26 Friday November 26 1999 11 05 AM ...

Page 31: ...than the two tabs on the paper guide and the two metal tabs If it is remove some of the paper 4 Push the cassette back into the machine making sure it clicks into place Attach a A4 label here to indicate the paper size Note We recommend that you do not add paper to the tray or cassette while paper still remains This may result in double feeds all FO5650 book Page 27 Friday November 26 1999 11 05 A...

Page 32: ...beginning a programming operation If the display shows the telephone line status press the CHANGEOVER key to switch to the date and time 1 Press these keys The display will show FUNCTION 3 2 Press the 3 key The display will show 3 3 Enter your fax number max of 20 digits by pressing the numeric keys To insert a space between digits press the key To clear a mistake press the STOP key 3 ENTRY MODE E...

Page 33: ... mistake press the CLEAR key To enter a number as part of a name press the appropriate numeric key To select one of the following special symbols press the SP key one or more times _ At the end of the symbol list characters particular to the language used in the display will appear A S H R P 4 Press the START key The display will show ENTER SENDER S NAME CLEAR SP SHIFT SPACE A I Q Y B J R Z C K S ...

Page 34: ...Number 30 6 Press the START key The display will show 7 Press the STOP key twice to return to the date and time display 4 DATE TIME SET MODE PRESS START KEY START STOP STOP all FO5650 book Page 30 Friday November 26 1999 11 05 AM ...

Page 35: ...ANGEOVER key to switch to the date and time 1 Press these keys The display will show 2 Enter a two digit number for the day 01 to 31 To correct a mistake press the STOP key to move the cursor back to the mistake and then enter the correct number FUNCTION 3 3 Enter a two digit number for the month 01 for January 02 for February 12 for December etc 4 Example January 4 DATE TIME SET MODE DATE 06 08 1...

Page 36: ...two digit number for the minute 00 to 59 6 Press the START key to start the clock Note This fax machine is Year 2000 compliant Example 9 25 0 5 2 9 7 Press the STOP key twice to return to the date and time display STOP STOP START all FO5650 book Page 32 Friday November 26 1999 11 05 AM ...

Page 37: ...and DOWN keys Speaker 1 Press the SPEAKER key 2 Press the UP or DOWN key 3 When the display shows the desired volume level press the SPEAKER key to turn off the speaker Display SPEAKER SPEAKER DOWN UP or SPEAKER VOLUME LOW SPEAKER VOLUME MIDDLE SPEAKER VOLUME HIGH all FO5650 book Page 33 Friday November 26 1999 11 05 AM ...

Page 38: ...l ring once at the selected level then the date and time will reappear in the display 2 If you selected RINGER OFF OK press the START key Display 4 RINGER VOLUME LOW 4 RINGER VOLUME MIDDLE 4 RINGER VOLUME HIGH 4 RINGER VOLUME OFF OK PRESS START DOWN UP or START all FO5650 book Page 34 Friday November 26 1999 11 05 AM ...

Page 39: ...f documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once Loading one page at a time Loading several pages at once Minimum size Maximum size Minimum weight Maximum weight Minimum size Maximum size Minimum weight Maximum weight 128 mm 148 mm 52 g m all FO5650 book Page 35 Friday November 26 1999 11 05 AM ...

Page 40: ...ctions The scanner cannot recognise yellow greenish yellow or light blue ink Ink glue and correcting fluid on documents must be dry before they pass through the document feeder All clips staples and pins must be removed from documents before loading in the feeder If these are not removed they may damage the machine Documents which are patched taped torn smaller than the mini mum size carbon backed...

Page 41: ...ists of several large or thick pages which must be loaded one at a time insert each page into the feeder as the previous page is being scanned Insert gently to prevent double feeding 1 Adjust the document guides to the width of your document 2 Place the document face down and push it gently into the document feeder The top edge of the document should enter the machine first The feeder will draw th...

Page 42: ...setting will be used The resolution settings are only effective for transmitting and copy ing a document They are not effective for receiving a document STANDARD Use STANDARD for ordinary documents This setting gives you the fastest and most economical transmission FINE Use FINE for documents containing small letters or fine drawings SUPER FINE Use SUPER FINE for documents containing very small le...

Page 43: ...hine has three contrast settings The default setting is AUTO To adjust the contrast flip up the Rapid Key overlay if necessary and press the CONTRAST key until the desired setting appears in the display AUTO Use AUTO for normal documents DARK Use DARK for faint documents LIGHT Use LIGHT for documents with a dark background RESOLUTION Q CONTRAST LIGHT M 00 SEND READY DARK M 00 SEND READY AUTO M 00 ...

Page 44: ...sion phone do not press the SPEAKER key on the fax machine If a person answers you will be able to speak to them through the phone before sending a fax Note If you press the SPEAKER key to dial you will not be able to speak using an extension phone connect to the fax machine in the event that a person answers 1 Load the document s Note If desired you can load the document after dialling in Step 3 ...

Page 45: ...T key on the fax machine If a person answers and you are using an extension phone ask them to press their Start key When you hear the fax tone press the START key on your fax machine Using the REDIAL key You can press the REDIAL key to redial the last number dialled To send a document press the START key when you hear the fax tone after the connection is made Note that the speaker is automatically...

Page 46: ...s usually convenient to program your most frequently dialled numbers in Rapid Keys Forty eight Rapid Keys are available Rapid Dial Keys also allow you to program a backup fax number which is automatically dialled if the first fax number is busy One hundred Speed Dial numbers are available 1 Press these keys The display will show 2 Press the 1 key The display will show FUNCTION 3 1 3 Press the 1 ke...

Page 47: ... complete the entry Example Rapid Key 2 or Speed Dial 1 5 Enter the fax number by pressing the numeric keys max of 34 digits including pauses To clear a mistake press the CLEAR key If a pause is required between any of the digits to access a special service or an outside line press the REDIAL key two seconds per pause The pause will appear as a hyphen Several pauses can be entered in a row 6 Press...

Page 48: ...n Dialling see Chain Dialling at the end of this procedure Press 2 or START if the number is a regular fax number If you pressed 1 or are programming a Speed Dial number go to Step 14 Note A backup fax number cannot be entered in a Rapid Key used for Chain Dialling SET CANCEL or 10 Enter a backup fax number to be dialled if the first number is busy If you don t want to enter a backup number go dir...

Page 49: ... Dial number using the above programming procedure In Step 9 press 1 to set the number as a Chain Dialling number After you dial an area code or access code using a Rapid Key or Speed Dial number set for Chain Dialling the fax machine will wait for you to dial the remainder of the number you can dial the remainder of the number by pressing a Rapid Key by pressing the Speed Dial key and entering a ...

Page 50: ...number is used print out the Program Group List the Timer List and or the Relay Group List as explained in Chapter 7 1 Press these keys The display will show 2 Press 2 to select CLEAR 3 To clear a Rapid Key press the Rapid Key To clear a Speed Dial number press the SPEED DIAL key and then enter the number with the numeric keys If you enter less than 3 digits press the START key to complete the ent...

Page 51: ... Rapid Key or Speed Dial number for which you want to make changes in Step 4 and then change the number s and or name s when they appear in the display Steps 5 7 10 and 12 5 Return to Step 3 to clear another number or press the STOP key repeatedly to return to the date and time display Step 3 or STOP all FO5650 book Page 47 Friday November 26 1999 11 05 AM ...

Page 52: ...are transmitted you can press the PRIORITY key after loading your document Your document will be transmitted immediately after the current document has completed transmission If you don t want the document to be transmitted from memory you can press the DOCUMENT key after loading the document In this case the document will not be scanned until all previously set operations are completed and the co...

Page 53: ...ay Press the START key or the STOP key as follows Press the START key if you want to transmit the pages which have been stored up to that point in memory The remaining pages will be ejected from the feeder After transmission the memory will be cleared and you can transmit the remaining pages You will also need to transmit the page which was being scanned when the mem ory filled up Press the STOP k...

Page 54: ...y Dialling If the number you want to dial has been programmed in a Rapid Key you can dial it by pressing the Rapid Key 1 Load the document s SEND READY will appear in the display Set the resolution and or contrast if desired To send the document ahead of other documents waiting for transmission press the PRIORITY key To send the document directly from the feeder not through memory press the DOCUME...

Page 55: ...ontrast if desired To send the document ahead of other documents waiting for transmission press the PRIORITY key To send the document directly from the feeder not through memory press the DOCUMENT key 2 Press the SPEED DIAL key and then enter the Speed Dial number by pressing the numeric keys If you enter less than 3 digits for the Speed Dial number press the START key to complete the entry Exampl...

Page 56: ...begin dialling 1 Load the document s Note If desired you can load the document after dialling in Step 2 below SEND READY will appear in the display Set the resolution and or contrast if desired To send the document ahead of other documents waiting for transmission press the PRIORITY key To send the document directly from the feeder not through memory press the DOCUMENT key RESOLUTION Q CONTRAST DO...

Page 57: ...pace and clear one digit at a time and then re enter the correct digit s Searching for an auto dial number If you don t remember the Rapid Key or Speed Dial number in which you have programmed a particular fax number you can search for the number by following the steps below Once you have found the number you can dial it and transmit the loaded document by simply pressing the START key Note Only n...

Page 58: ...remember the first letter go to Step 4 you will scroll through the list from the beginning 4 Press either arrow key to scroll through the names Stop when the desired name appears in the display If no numbers have been stored under the entered letter or you have reached the end of the list NOT FOUND will appear or Example A A RESOLUTION Q CONTRAST 2 Press the SEARCH DIAL key flip up the Rapid Key o...

Page 59: ...umeric keys Press the START key after the final numeric key to begin transmission Checking the telephone line status The display normally shows the date and time and prompts related to operations you are performing To check and see what number the fax machine is currently calling or transmitting to or what number the fax machine is currently receiving a document from if this information is availab...

Page 60: ...ine error occurs during any type of memory transmission your fax will automatically redial the number and attempt to complete the transmission Retransmission will begin from the page which was being transmitted when the error occurred The fax machine has been set at the factory to make 2 attempts at retransmission with each attempt made immediately after the previous attempt If desired you can cha...

Page 61: ...the display 2 Press the key or the key to scroll through the list of transmissions The name or number of each receiving party will appear in the display together with the 3 digit memory number assigned to the transmission To cancel a transmission press the CLEAR key and then the START key while the transmission appears in the display 3 When you have finished checking the list press the STOP key tw...

Page 62: ...t know the memory number use the preceding procedure 1 Press the MEM STATUS key flip up the Rapid Key overlay and then 4 The display will show 2 Enter the 3 digit memory number assigned to the transmission you want to cancel Example 3 Press the START key to cancel the transmission 4 MESSAGE CLEAR ENTER MESSAGE W MEM STATUS 0 4 1 0 START all FO5650 book Page 58 Friday November 26 1999 11 05 AM ...

Page 63: ...ame and number and the total number of pages Your name and number must be programmed in order for them to appear on the cover sheet See Entering Your Name and Fax Num ber in Chapter 1 To have the recipient s name appear you must use a Rapid Key or Speed Dial number with the name programmed Cover Sheet cannot be selected when you use the Relay Request function 1 Load the document s SEND READY will ...

Page 64: ... 3 Dial the receiving party and transmit the fax If desired you can set your fax to automatically send a cover sheet with every transmission you do not have to press the COVER SHEET key each time This is accomplished by setting Option Setting 10 Auto Cover Sheet to YES as explained in Chapter 6 Optional Settings Y COVER SHEET all FO5650 book Page 60 Friday November 26 1999 11 05 AM ...

Page 65: ... 01 05 P 02 05 etc This allows the receiver to check for missing pages 1 Load the document s SEND READY will appear in the display 2 Press the PAGE COUNTER key The display will show ENTER OF PAGE S ENTER 01 99 3 Enter the total number of pages 01 to 99 by pressing the numeric keys If you are sending a cover sheet do not include it in the total number of pages the number will be adjusted automatica...

Page 66: ...document from the feeder or press the STOP key If the number of pages actually transmitted does not coincide with the batch number entered the alarm will sound and PAGE COUNT ERROR will appear in the display PAGE E will also appear in the NOTE column of the Transaction Report if printed all FO5650 book Page 62 Friday November 26 1999 11 05 AM ...

Page 67: ...ANUAL mode Select this mode when you have an extension phone connected to the same line as the fax machine and you want to receive both faxes and voice calls All calls including faxes must be answered by picking up the extension phone Setting the reception mode 1 Press these keys The display will show 2 Press the 1 key to select AUTO or the 2 key to select MANUAL FUNCTION 1 1 RECEIVE MODE 1 AUTO 2...

Page 68: ...key Using AUTO Reception Mode In AUTO reception mode the fax machine automatically answers all calls on one ring and receives incoming faxes You can change the number of rings on which the machine answers calls by changing Option Setting 2 See Chapter 6 Optional Set tings If you pick up an extension phone before the fax machine answers you can talk to the other party and or receive a fax as explai...

Page 69: ...rnating with NO PAPER REPLACE TONER or PAPER JAM When you add paper replace the toner cartridge or clear the jam the stored documents will automatically print out You can display information on the documents received to memory by following these steps 2 Press the key or the key to scroll through the list of received documents The name or number of the sender of each document will successively appe...

Page 70: ... in memory and then printed when all previous printing jobs are completed The default resolution for copying is FINE If desired you can change the default resolution to SUPER FINE by changing Option Setting 32 see Chapter 6 Optional Settings 1 Load the document SEND READY will appear in the display If desired adjust the resolution and or contrast 2 Press the COPY key The display will show If you a...

Page 71: ...ys If the desired number of copies is from 1 to 9 enter 0 first The display will show 4 Press 1 MULTI if you do not want the copies sorted or 2 SORT if you want the copies sorted Copying will begin MULTI SORT COPY MODE 1 MULTI 2 SORT or 1 2 Example Three copies per original MULTI SORT Example of three copies each of three originals 0 3 all FO5650 book Page 67 Friday November 26 1999 11 05 AM ...

Page 72: ...ress the key or the key to scroll through the list of copy jobs The time the original was scanned into memory will appear in the display together with the 3 digit memory number assigned to the job To cancel a copy job press the CLEAR key and then the START key while the copy job appears in the display 3 When you have finished checking the list press the STOP key twice to return to the date and tim...

Page 73: ...in the display 2 Press the BROADCAST key The display will show 3 Dial the receiving machines using one or more of the following methods Press one or more Rapid Keys Enter one or more Speed Dial numbers pressing the SPEED DIAL key before each number If you enter less than 3 digits for number press the START key to complete the entry BROADCAST MODE ENTER STATION Example 1 SPEED DIAL B 2 COPY DOCUMEN...

Page 74: ...ADCAST MODE SELECT THE MODE If desired adjust the resolution and or contrast 5 Press the START key twice Transmission will begin A Transaction Report is automatically printed out after Broadcasting is completed Check the Note column of the report to see if any of the locations are marked Busy or have a communication error code If so send the document to those locations again RESOLUTION Q CONTRAST ...

Page 75: ...g the following simplified procedure 1 Load the document s SEND READY will appear in the display If desired adjust the resolution and or contrast Example 2 Press the appropriate Group Key Transmission will begin RESOLUTION Q CONTRAST CLEAR SP SHIFT SPACE A I Q Y B J R Z C K S D L T E M U F N V G O W H P X 01 09 17 25 02 10 18 26 03 11 19 04 12 20 05 13 21 06 14 22 07 15 23 08 16 24 27 28 29 30 31 ...

Page 76: ...ppropriate Group Key once To store a group of numbers in a Group Key follow the steps below Any Rapid Key that is not already programmed as a Rapid Key or a Program Key can be used as a Group Key Up to 147 numbers can be stored in one Group Key Only Rapid Key and Speed Dial numbers excluding numbers set for Chain Dialling can be stored in a Group Key Full numbers can not be stored CLEAR SP SHIFT S...

Page 77: ...number if you enter less than 3 digits for a number press START to complete the entry Example 1 SPEED DIAL B 2 START START STOP Editing a group If necessary you can add numbers to or delete numbers from group by repeating the programming procedure for the Group Key Press 1 for SET in Step 2 and select the Group Key in Step 3 Add or delete numbers in Step 4 To add a number press a Rapid Key or ente...

Page 78: ...h confidential reception capability To use this function your name and fax number OWN PASS CODE must be entered in your fax machine as explained in Chap ter 1 Some fax machines have multiple mailboxes for receiving confi dential faxes If you are sending to a machine with multiple confi dential mailboxes contact the receiving party in advance for the appropriate mailbox number 1 Load the document s...

Page 79: ...ey 5 Dial the receiving machine using one of the following methods Press a Rapid Key Press the SPEED DIAL key and enter a Speed Dial number if you enter less than 3 digits press the START key to complete the entry Check the name or number that appears and then press the START key Enter a full telephone number with the numeric keys and press the START key Transmission will take place once the conne...

Page 80: ...ilboxes in which confidential documents can be received Each mailbox has its own passcode allowing up to 10 different people or groups to each receive their own confidential documents The mailboxes are identified by 2 digit numbers Programming the confidential passcode To receive a confidential document you must first program a 2 digit mailbox number and a 4 digit passcode Note Be sure to inform t...

Page 81: ...ke sure the Rapid Key overlay is down 6 Press the START key Example 0 3 1 2 Example SHARP Note After entering the passcode your fax will print it out for your records If you forget the passcode and have kept no record contact your Sharp dealer Clearing the passcode 1 Press the CONFIDENTIAL Key and then 4 The display will show 4 S CONFIDENTIAL A S H R P START START all FO5650 book Page 77 Friday No...

Page 82: ...n you have received a confidential document RCVD CONF FAX will appear in the display Print out the Confidential Reception List as explained in Chapter 6 to see which mailbox has received the document and then follow the steps below to print out the document 1 Press these keys The display will show 2 CONF DATA PRINT ENTER BOX 00 99 S CONFIDENTIAL 2 2 Enter your mailbox number Example 0 1 START all ...

Page 83: ... Special Functions 3 Enter your confidential passcode Example 0 3 1 2 4 Press the START key Printing will begin After printing the document will be erased from memory START all FO5650 book Page 79 Friday November 26 1999 11 05 AM ...

Page 84: ...of the end receiving machines Up to 10 different relay groups can be stored Fax numbers of the end receiving machines can be entered as Rapid Key numbers Speed Dial numbers and or Group Key numbers if they have been programmed as such in the relay machine not in your fax machine Check with the operator of the relay machine for these numbers The total number of end receiving machines which can be e...

Page 85: ...Key and then enter the Group Key in the relay group 1 Press the RELAY key and then 2 The display will show Rapid Key number 4 spaces Speed Dial number 2 spaces Group Key number 4 spaces for one group Full number Number of digits in number max of 30 per number 2 RELAY GROUP SET ENTER 01 10 2 Enter a 2 digit number from 01 to 10 This number identifies the relay group 3 Press the START key U RELAY 2 ...

Page 86: ...er the fax number of the relay machine using one of the following methods Press a Rapid Key Press the SPEED DIAL key and enter a Speed Dial number if you enter less than 3 digits press the START key to complete the entry Enter the full fax number with the numeric keys and press the START key Example Rapid Keys 01 and 33 0 1 3 Example SPEED DIAL 1 3 7 Press the START key START START START all FO565...

Page 87: ...ving machines that are programmed in the relay machine If you don t want to enter Group Key numbers go directly to Step 11 Example Speed Dial numbers 10 and 23 0 3 1 2 Example 11 Press the START key 12 Enter full fax numbers of the end receiving machines pressing the START key after each fax number Include the area code if the number is outside the local dialling area of the relay machine Example ...

Page 88: ...nting out the Relay Group List as explained in Chapter 7 Step 2 or 1 Press the RELAY key and then 3 The display will show 2 Enter the 2 digit number that identifies the group you want to clear 3 RELAY GROUP CLEAR ENTER 01 10 3 Press the START key 0 1 U RELAY 3 4 Return to Step 2 to clear another relay group or press STOP repeatedly to return to the date and time display Step 2 or Example STOP STAR...

Page 89: ...fax machine as explained in Entering Your Name and Fax Number in Chapter 1 1 Load the document s SEND READY will appear in the display Example 2 Press the RELAY key and then the 1 key 1 RELAY TX ENTER 01 10 3 Enter the 2 digit number of the relay group by pressing the numeric keys 0 1 4 Press the START key Adjust the resolution and contrast if desired 5 Press the START key 1 U RELAY Q CONTRAST RES...

Page 90: ...r or clear a fax number When your fax receives a relay request from another fax machine RCVD RELAY REQUEST will appear in the display To clear a fax number from the Relay Passcode List you need to know the 2 digit number which identifies it You can check this number by printing out the Passcode List see Chapter 7 1 Press these keys The display will show 4 RELAY PASSCODE 1 SET 2 CLEAR U RELAY 4 6 P...

Page 91: ...lear and go to Step 5 Example 0 1 4 Enter the fax number of the machine to be added to the list max 20 digits 5 Press the START key 6 Return to Step 3 to enter or clear another number or press the STOP key repeatedly to return to the date and time display Example 3 2 1 4 4 1 1 Step 3 or START STOP 2 Press 1 to enter a number or 2 to clear a number or SET CLEAR 1 2 all FO5650 book Page 87 Friday No...

Page 92: ...one fax number to receive docu ments consecutively from a group of fax machines this is called Serial Polling 1 Press the FUNCTION key and 8 The display will show 2 Dial the number s of the fax machine s you want to poll using one or more of the following methods Press one or more Rapid Keys Enter one or more Speed Dial numbers pressing the SPEED DIAL key before each number If you enter less than ...

Page 93: ...r fax machine calls your fax machine and activates polling You can choose whether to allow polling only once or an unlimited number of times In the latter case your fax machine can be used as an electronic bulletin board Multiple documents can be stored for memory polling To add a document to others already stored simply repeating the storing pro cedure note that if Department Control is activated...

Page 94: ...LL MODE ENTER 1 2 1 2 Set the reception mode to AUTO press the FUNCTION key 1 and 1 FUNCTION 1 1 9 FUNCTION 5 Press 1 to allow polling only once or 2 to allow polling an unlimited number of times or 1 TIME REPEAT 1 2 6 Press the START key twice The document will be scanned into memory and your fax will go on polling standby START START all FO5650 book Page 90 Friday November 26 1999 11 05 AM ...

Page 95: ...wing conditions is met The fax number of the polling fax machine has been stored in your fax s list of permitted fax numbers called passcode numbers The polling fax must also have its fax number programmed in itself as described in Entering Your Name and Fax Number in Chapter 1 A System number has been programmed in the polling fax machine which matches your fax s System number or one of your ID n...

Page 96: ...etting 8 This procedure is explained in Chapter 6 Optional Settings Storing and clearing fax numbers for polling permission You can store up to 10 fax numbers in your fax s list of permitted numbers 1 Press these keys The display will show 2 Press 1 to set a number or 2 to clear a number 3 Storing Enter a 2 digit number from 01 to 10 This number identifies the fax number you will enter in the next...

Page 97: ...bers 1 Press these keys The display will show 7 4 Enter the fax number max 20 digits by pressing the numeric keys Example 5 Press the START key 3 2 1 4 4 1 1 6 Return to Step 3 to enter or clear another number or press STOP repeatedly to return to the date and time display Step 3 or 7 SYSTEM MODE 1 SET 2 CLEAR FUNCTION 3 2 Press 1 to program the System number or 2 to clear it If you pressed 2 go t...

Page 98: ... to five 4 digit ID numbers can be programmed in your fax machine for giving and receiving polling permission Polling will take place if one of your ID numbers matches the other fax machine s System number 1 Press these keys The display will show 6 ID MODE 1 SET 2 CLEAR FUNCTION 3 2 Press 1 to program an ID number or 2 to clear an ID number or SET CLEAR 1 2 6 START STOP all FO5650 book Page 94 Fri...

Page 99: ...hich identifies the ID number you want to clear and go to Step 5 Example 1 4 Enter the ID number 4 digits by pressing the numeric keys Example 0 3 1 4 5 Press the START key 6 Return to Step 3 to enter or clear another number or press STOP repeatedly to return to the date and time display Step 3 or START STOP all FO5650 book Page 95 Friday November 26 1999 11 05 AM ...

Page 100: ...ring the year Note If the memory becomes full while Power Save Mode is on the fax machine will automatically turn on the laser printer print the faxes received to memory and then return to Power Save Mode Note Power Save Mode cannot be turned on when the Print Hold func tion is on Selecting the Power Save Type Before turning on Power Save Mode you will need to select the method by which it is turn...

Page 101: ...selected To turn on Power Save Mode when REAL TIME is selected simply press the POWER SAVE key POWER SAVE MODE will appear in the display POWER SAVE MODE ON To turn off Power Save Mode press the POWER SAVE key once again POWER SAVE MODE OFF will appear briefly followed by the normal date and time display POWER SAVE STOP STOP POWER SAVE MODE Note Power Save Type cannot be selected if Power Save Mod...

Page 102: ...AVE key The display will show 2 Press 2 to select SET Note If you have already entered the timer settings and simply wish to turn on the timer press 1 TIMER ON POWER SAVE MODE 1 TIMER ON 2 SET 2 3 Enter the time you want Power Save Mode to turn on every day START TIME Enter two digits for the hour 00 to 23 and two digits for the minute 00 to 59 0 0 Example 17 00 POWER SAVE 7 1 all FO5650 book Page...

Page 103: ...will be in effect every day and are required The following WEEKEND and PERIOD settings are optional and are used to set additional weekly and yearly time periods that Power Save Mode will turn on The display will show WEEKEND SETTING 1 YES 2 NO 6 Press 1 if you want to set a day or days of the week such as the weekend that you want Power Save Mode to turn on If not press 2 and go to Step 7 or YES ...

Page 104: ...y The display will show PERIOD SETTING 1 YES 2 NO 9 Press 1 if you want to set a period during the year such as an extended holiday that Power Save Mode will turn on If not press 2 and then the STOP key to return to the date and time display or YES NO 2 1 10 Enter the starting day of the period you want Power Save Mode to be on Enter a 2 digit number for the day 01 to 31 and a 2 digit number for t...

Page 105: ...ill show 0 1 0 1 Example January 1st START 13 Press 1 if you want to activate the timer immediately or 2 if you want to activate the timer at a later time The timer settings will not take effect until you activate the timer If you select 2 NO you can activate the timer at a later time by pressing the POWER SAVE key and then 1 to select TIMER ON TIMER ON 1 YES 2 NO or YES NO 2 1 all FO5650 book Pag...

Page 106: ... key cannot be used for a timer transmission Initial procedure To set a timer operation first perform the following procedure After you have completed this procedure go to the procedure for the specific operation you want to set see the following pages 1 Press the TIMER key The display will show 2 Press 1 to select SET TIMER MODE 1 SET 2 CLEAR 3 Press the key or the key until the desired operation...

Page 107: ... Enter a 1 digit number for the day of the operation skip this step if the operation will be performed within the next 24 hours 0 Sunday 1 Monday 2 Tuesday 3 Wednesday 4 Thursday 5 Friday 6 Saturday 1 Example Monday 7 Press the START key and go to the specific procedure for your operation see the following pages START START all FO5650 book Page 103 Friday November 26 1999 11 05 AM ...

Page 108: ...Dial the receiving machine using one of the following methods Press a Rapid Key Press the SPEED DIAL key and enter a Speed Dial number if you enter less than 3 digits press the START key to complete the entry Enter a full fax number with the numeric keys Example SPEED DIAL 1 RESOLUTION Q CONTRAST START START START all FO5650 book Page 104 Friday November 26 1999 11 05 AM ...

Page 109: ...8 Enter the mailbox number 2 digits Go directly to Step 10 if the receiving machine does not have mailboxes Example 9 Press the START key 11 Load the document and then press the START key The document will be scanned into memory 0 1 START START all FO5650 book Page 105 Friday November 26 1999 11 05 AM ...

Page 110: ...he START key to complete the entry Enter a full fax number with the numeric keys 11 Press the START key 12 Adjust the resolution and or contrast if desired and then press the START key 13 Load the document and then press the START key The document will be scanned into memory Example SPEED DIAL 1 RESOLUTION Q CONTRAST START START START START all FO5650 book Page 106 Friday November 26 1999 11 05 AM...

Page 111: ... the following methods Press a Rapid Key Press the SPEED DIAL key and enter a Speed Dial number if you enter less than 3 digits press the START key to complete the entry Enter a full fax number with the numeric keys 9 Press the START key Example SPEED DIAL 1 START START all FO5650 book Page 107 Friday November 26 1999 11 05 AM ...

Page 112: ...peed Dial numbers pressing the SPEED DIAL key before each number If you enter less than 3 press the START key to complete the entry Enter one or more full fax numbers with the numeric keys pressing the START key after each full number Press one or more Group Keys 9 Press the START key Example SPEED DIAL 1 SPEED DIAL 2 START START START all FO5650 book Page 108 Friday November 26 1999 11 05 AM ...

Page 113: ...e each number If you enter less than 3 digits press the START key to complete the entry Enter one or more full fax numbers with the numeric keys pressing the START key after each full number Press one or more Group Keys 9 Press the START key 10 Adjust the resolution and or contrast if desired and then press the START key Example SPEED DIAL 1 SPEED DIAL 2 RESOLUTION Q CONTRAST START START START STA...

Page 114: ...equest Continued from Initial procedure 8 Enter the 2 digit relay group number by pressing the numeric keys 9 Press the START key 10 Adjust the resolution and or contrast if desired and then press the START key 0 1 RESOLUTION Q CONTRAST Example START START START all FO5650 book Page 110 Friday November 26 1999 11 05 AM ...

Page 115: ...ll need to know the number assigned to the operation in order to cancel it If you don t remember the number it appears in the display when you set the operation print out the Timer List See Chapter 7 Printing Out Reports and Lists 1 Press the TIMER key and then 2 The display will show 2 TIMER COMM CLEAR ENTER 01 48 2 Enter the 2 digit number assigned to the operation T TIMER 2 0 1 Example START al...

Page 116: ...Timer Operations 112 3 Press the START key 4 Press the STOP key repeatedly until you return to the date and time display START STOP all FO5650 book Page 112 Friday November 26 1999 11 05 AM ...

Page 117: ... day If you do not specify a day of the week the transmission will be performed every day To program a Batch Key follow the procedure for entering programs explained in Entering and Using Programs in this chapter In Step 10 of the initial prodedure select Batch transmission Clearing a Batch Key To clear a Batch Key follow the procedure explained in Clearing a Program Key in Entering and Using Prog...

Page 118: ... key The document will be transmitted at the designated time along with any other jobs stored under the same key After transmission all jobs in the batch will be cleared from memory Example CLEAR SP SHIFT SPACE A I Q Y B J R Z C K S D L T E M U F N V G O W H P X 01 09 17 25 02 10 18 26 03 11 19 04 12 20 05 13 21 06 14 22 07 15 23 08 16 24 27 28 29 30 31 32 STOP all FO5650 book Page 114 Friday Nove...

Page 119: ...number assigned to the document If you don t remember the message number print out the Batch Transmission List see Batch Transmission List in Chapter 7 1 Press the Batch Key in which the document you want to clear has been stored Make sure no documents are in the feeder Example 0 1 0 Example CLEAR SP SHIFT SPACE A I Q Y B J R Z C K S D L T E M U F N V G O W H P X 01 09 17 25 02 10 18 26 03 11 19 0...

Page 120: ...etting in the program to have the operation performed automatically at a selected time To clear a mistake press the STOP key Initial procedure To program a Program Key first perform the following procedure After you have completed this procedure go to the procedure for the specific operation you want to program see the following pages 1 Press these keys The display will show 2 Press 1 to select SE...

Page 121: ...de a timer setting enter a two digit number for the hour 00 to 23 and a two digit number for the minute 00 to 59 If not go directly to Step 9 Example 9 25 0 5 2 9 7 Enter a 1 digit number for the day of the operation skip this step if the operation will be performed within the next 24 hours 0 Sunday 1 Monday 2 Tuesday 3 Wednesday 4 Thursday 5 Friday 6 Saturday 1 Example Monday START all FO5650 boo...

Page 122: ...key or the key until the desired operation appears in the display Transmission SEND MODE Confidential transmission Polling Serial Polling Broadcasting Relay Request Batch transmission this will only appear if a timer setting was made Memory Polling this will not appear if a timer setting was made START START all FO5650 book Page 118 Friday November 26 1999 11 05 AM ...

Page 123: ...ial procedure 11 Dial the receiving machine using one of the following methods Press a Rapid Key Press the SPEED DIAL key and enter a Speed Dial number if you enter less than 3 digits press the START key to complete the entry Enter a full fax number with the numeric keys Example SPEED DIAL 1 RESOLUTION Q CONTRAST START START START all FO5650 book Page 119 Friday November 26 1999 11 05 AM ...

Page 124: ...le 12 Press the START key 14 If you want the document to be sent through memory press the START key If you want the document to be sent directly from the feeder press the DOCUMENT key This is not possible if you included a timer setting 0 1 DOCUMENT or 15 Press the STOP key repeatedly until you return to the date and time display START STOP START all FO5650 book Page 120 Friday November 26 1999 11...

Page 125: ... number with the numeric keys 14 Press the START key 15 Adjust the resolution and or contrast if desired and then press the START key 16 If you want the document to be sent through memory press the START key If you want the document to be sent directly from the feeder press the DOCUMENT key This is not possible if you included a timer setting Example SPEED DIAL 1 RESOLUTION Q CONTRAST DOCUMENT or ...

Page 126: ...number if you enter less than 3 digits press the START key to complete the entry Enter a full fax number with the numeric keys 12 Press the START key Example SPEED DIAL 1 17 Press the STOP key repeatedly until you return to the date and time display 13 Press the STOP key repeatedly until you return to the date and time display STOP STOP START START all FO5650 book Page 122 Friday November 26 1999 ...

Page 127: ... SPEED DIAL key before each number If you enter less than 3 digits press the START key to complete the entry Enter one or more full fax numbers with the numeric keys pressing the START key after each full number Press one or more Group Keys 12 Press the START key Example SPEED DIAL 1 SPEED DIAL 2 13 Press the STOP key repeatedly until you return to the date and time display START START START STOP ...

Page 128: ...ch number If you enter less than 3 digits press the START key to complete the entry Enter one or more full fax numbers with the numeric keys pressing the START key after each full number Press one or more Group Keys 12 Press the START key 13 Adjust the resolution and or contrast if desired and then press the START key Example SPEED DIAL 1 SPEED DIAL 2 RESOLUTION Q CONTRAST START START START START ...

Page 129: ...relay group number by pressing the numeric keys 12 Press the START key 13 Adjust the resolution and or contrast if desired and then press the START key 0 1 RESOLUTION Q CONTRAST Example 15 Press the STOP key repeatedly until you return to the date and time display START STOP START START all FO5650 book Page 125 Friday November 26 1999 11 05 AM ...

Page 130: ...atedly until you return to the date and time display DOCUMENT or Batch transmission Continued from Initial procedure 11 Dial the receiving machine using one of the following methods Press a Rapid Key Press the SPEED DIAL key and enter a Speed Dial number if you enter less than 3 digits press the START key to complete the entry Enter a full fax number with the numeric keys Example SPEED DIAL 1 STAR...

Page 131: ...ey 15 Press the STOP key repeatedly to return to the date and time display RESOLUTION Q CONTRAST Being Polled Memory polling Continued from Initial procedure 11 Press 1 to allow polling only once or 2 to allow polling an unlimited number of times or 1 TIME REPEAT 1 2 12 Press the START key STOP START START START START all FO5650 book Page 127 Friday November 26 1999 11 05 AM ...

Page 132: ... 13 Adjust the resolution and or contrast if desired and then press the START key 14 Press the START key 15 Press the STOP key repeatedly until you return to the date and time display RESOLUTION Q CONTRAST 1 PROGRAM ENTRY MODE 1 SET 2 CLEAR 7 FUNCTION 1 3 Press the Program Key you want to clear B 2 STOP START START all FO5650 book Page 128 Friday November 26 1999 11 05 AM ...

Page 133: ...il you return to the date and time display Using a Program Key Follow the steps below to perform a programmed operation 1 If this is a transmission or memory polling operation load the document 2 Press the appropriate Program Key Example B 2 START STOP all FO5650 book Page 129 Friday November 26 1999 11 05 AM ...

Page 134: ...t is performed follow the steps below Note This procedure will not work for a document stored for a batch transmission To cancel a batch transmission operation see Canceling a document stored for batch transmission in Batch Transmission in this chapter 1 Press the Program Key Example B 2 2 Press the START key START all FO5650 book Page 130 Friday November 26 1999 11 05 AM ...

Page 135: ... of 1st page front of 2nd page back of 2nd page etc Duplex Scanning can be used for copying single copies and sorted multiple copies only and any type of transmission from memory Note that any blank sides must be included when scanning the pages if the number of pages is not equal each time the machine scans the stack an error will result The blank sides will not how ever be printed out 1 Load the...

Page 136: ...all steps of the desired copy or memory transmission 4 When all pages of the document have been scanned turn the stack over do not change the page order and load it again 5 Press the START key START all FO5650 book Page 132 Friday November 26 1999 11 05 AM ...

Page 137: ... clear the code 1 Press these keys The display will show 2 Press 2 key to program the Print Hold code or 3 to clear the Print Hold code Note To clear the code Option Setting 30 must be set to NO 6 FUNCTION 6 PRINT HOLD ENTER 1 3 or SET CLEAR 2 3 3 Enter the 4 digit Print Hold code by pressing the numeric keys 4 Press the START key 4 5 3 2 Example Note After entering the passcode your fax will prin...

Page 138: ...eceived documents When the Print Hold function is turned on and you have received documents in memory RCVD PRINT HOLD FAX will appear in the display Follow the steps below to print out the documents 1 Press these keys The display will show 1 HOLD DATA PRINT ENTER PASSCODE 6 FUNCTION 1 2 Enter the 4 digit Print Hold code by pressing the numeric keys 3 Press the START key 4 5 3 2 Example START all F...

Page 139: ...ge List in Chapter 7 Entering Department Codes Up to 30 different Department Codes can be entered to allow access to the fax machine Transmitted pages and transmission time will be kept track of separately for each code After you enter a code inform the appropriate group or individual A name must be entered for each code Only the name not the code will appear on the Department Usage List Be sure t...

Page 140: ...artment Code that you currently used to access the fax machine It is also not possible clear a Department Code if only one code is programmed 4 Entering Enter a Department Code 4 digits or the number of digits set by Option Setting 27 Clearing Enter the Department Code you want to clear and go to Step 7 5 Example 5 Press the START key 5 0 1 0 1 Example 6 Enter a name for the Department Code 7 Pres...

Page 141: ...ng an operation Note You do not have to enter a Department Code to receive faxes man ually by picking up an extension phone connected to the same line and pressing the START key on the fax machine Enter your Department Code by pressing the numeric keys and then perform the desired operation If you do not begin the operation within one minute after entering the code the fax will return to controlle...

Page 142: ...s from which you do not want to receive faxes as shown below Up to 50 numbers can be entered in the Anti Junk Number List To clear a number from the Anti Junk Number List you need to know the 2 digit number which identifies it If you have forgotten this number print out the Anti Junk Number List as explained in Chapter 7 1 Press these keys The display will show 2 Press 1 to enter a number in the A...

Page 143: ... next step Clearing Enter the 2 digit number that identifies the fax number you want to clear and go to Step 5 4 Enter the fax number 5 Press the START key 4 5 3 2 Example 0 1 Example 6 Return to Step 3 to enter or clear another fax number or press the STOP key repeatedly to return to the date and time display 5 0 1 Step 3 or START STOP all FO5650 book Page 139 Friday November 26 1999 11 05 AM ...

Page 144: ...FUNCTION key and 4 The display will show 2 Press the numeric keys to enter the 2 digit number 01 to 34 of the option setting you want to set Or Press or to scroll through the option settings When the desired option setting appears press the START key 4 OPTIONAL SETTING ENTER 01 34 Example Option Setting 1 4 FUNCTION 0 1 3 Enter a selection for the option setting by pressing the numeric keys See th...

Page 145: ... STANDARD Initial setting 2 Setting 02 NUMBER OF RINGS AUTO RECEPTION This sets the number of rings the fax machine waits before answering an incoming call in AUTO receive mode Enter a number from 0 to 9 if 0 is entered the fax machine will answer without ringing Initial setting 1 Setting 03 NUMBER OF RINGS MANUAL RECEPTION You can also have the fax machine automatically answer a call after a cert...

Page 146: ...atically redial if the line is busy Enter any number from 00 to 14 Initial setting 02 Setting 07 RECALL INTERVAL This sets the amount of time your fax will wait between automatic redials when the line is busy Enter 01 for 1 minute 02 for 2 minutes etc up to a maximum of 15 minutes Initial setting 05 1 ERROR TIMER MEMORY A report will be printed after an error timer operation or memory operation 2 ...

Page 147: ...ng 10 AUTO COVER SHEET Press 1 YES to have the fax automatically generate a cover sheet and send it as the last page of each transmission Press 2 NO to turn the function off Initial setting 2 Setting 11 Not used Setting 12 COPY SCANNING This setting is used to reduce copies slightly before printing to ensure that data on the edges are not cut off Press 1 AUTO for automatic reduction or 2 100 for n...

Page 148: ... size Press 2 if you want the fax machine to automatically select the printing paper source tray or cassette according to the size of the first page of the document received or copied If the document consists of multiple pages of different sizes all pages will be printed on the same size of paper based on the size of the first page Press 3 if you want to set a fixed order of priority for the paper...

Page 149: ...g 19 HEATER MODE To conserve power you can turn off the laser printer heater in your fax machine When this is done the heater will turn on automatically when you receive a document there will be a slight delay before printing while the heater warms up and turn off when printing is completed Press 2 to turn off the heater or 1 to keep it on Initial setting 2 Setting 20 ANTI JUNK FAX Press 1 to bloc...

Page 150: ... name the name associated with the department code entered by an operator to access the fax appear at the top of each transmitted document This will appear in place of the name entered in Entering Your Name and Fax Number in Chapter 1 Press 2 to turn Multi TTI off the sender s name entered in Chapter 1 will appear Initial setting 2 Setting 25 BEEP LENGTH This sets the duration of the beep that sig...

Page 151: ...a Print Hold passcode as explained in Print Hold in Chapter 5 To turn off the Print Hold function press 2 enter the 4 digit Print Hold passcode and then press START Initial setting 2 Setting 31 PC INTERFACE MODE If you have connected the fax machine to a computer press 1 to turn on PC Interface mode Press 2 to turn off PC Interface mode Note This setting will only appear if your dealer has install...

Page 152: ... the paper tray runs out of paper This setting will only appear if your dealer has installed the paper cas sette option Initial setting 2 Setting 34 POWER SAVE TYPE This option sets the method for turning on Power Save Mode Press 1 to select REAL TIME turn Power Save Mode on and off by pressing the POWER SAVE key or 2 to select TIMER automatic on and off at preset times For more detailed informati...

Page 153: ... keys to enter the 2 digit number 01 to 11 of the list you want to print Or Press or to scroll through the lists When the desired list appears press the START key 2 LISTING MODE ENTER 01 11 Example Activity Report FUNCTION 0 1 2 Activity Report List 01 This report shows information on your most recently performed send and receive operations a combined maximum of 50 operations can appear The report...

Page 154: ... the oldest operation will be overwrit ten each time a new operation is performed Explanation of headings SENDER RECEIVER The name or fax number of the other machine involved in the transaction START The time at which transmission reception started TX RX TIME Total time taken for transmission reception PAGES Number of pages transmitted received TYPE CONF TX A confidential operation was performed R...

Page 155: ...mission was cancelled because the receiving machine does not have a confidential function a confidential passcode is not programmed in the receiving machine its memory is full or it is not a Sharp model CANCEL 4 Used for confidential transmission only A confidential ransmission was cancelled because an incorrect mailbox number was entered for a fax machine with confidential mailboxes or the other ...

Page 156: ...ations that are currently set Telephone Number List List 03 This list shows the fax numbers that have been programmed for automatic dialling Relay Group List List 04 This list shows the relay groups that have been programmed all FO5650 book Page 152 Friday November 26 1999 11 05 AM ...

Page 157: ...me and fax number as programmed in the fax machine a sample of the header printed at the top of every page you transmit HEADER PRINT and the numbers entered in the relay passcode list Optional Setting List List 06 This list shows the current status of the option settings all FO5650 book Page 153 Friday November 26 1999 11 05 AM ...

Page 158: ... programs that have been entered The bottom part shows the fax numbers that have been programmed into Group Keys Batch Transmission List List 08 The Batch Transmission List shows the documents that are currently stored for batch transmission all FO5650 book Page 154 Friday November 26 1999 11 05 AM ...

Page 159: ...has been activated The bottom part of the list shows information about relay broadcast operations performed on the request of other fax machines Each time you print out the report the data is cleared and a new period begins Confidential Reception List List 10 This list shows which mailboxes have received confidential documents and the total number of pages received Print this list out whenever RCV...

Page 160: ...ns See Option Setting 5 Print Selection in Chapter 6 You can also print out the Transaction Report on demand by press ing the REPORT key after the operation is completed The same headings appear in the Transaction Report as in the Activity Report See Activity Report in this chapter for an explana tion of the headings The top part of the first page of the document will also appear below the report ...

Page 161: ... panel Squeeze the release marked PANEL RELEASE and pull up 2 Wipe the scanning glass white backplate and rollers with a soft cloth Make sure that all dirt and stains such as correcting fluid are removed as dirt will cause vertical lines on transmitted images and copies If necessary wipe with denatured alcohol Scanning glass White backplate all FO5650 book Page 157 Friday November 26 1999 11 05 AM...

Page 162: ...g the Verification Stamp function you will need to replace the ink cartridge in the stamp unit when it runs out of ink when the stamped mark on original documents becomes faint A new ink cartridge can be obtained from your dealer 1 Remove the original document OUT tray 2 Press down on the protruding tab of the green ink cartridge and pull the cartridge out with your fingers all FO5650 book Page 15...

Page 163: ...rification Stamp 159 8 Maintenance 3 Insert the new ink cartridge into the machine make sure that the tab is facing out 4 Replace the original document OUT tray all FO5650 book Page 159 Friday November 26 1999 11 05 AM ...

Page 164: ...he connection The cord from the TEL LINE socket to the wall socket should be no longer than two meters Make sure there are no modem devices sharing the same telephone line Check with the other party to make sure their fax machine is functioning properly Have your telephone line checked for line noise Try connecting the fax machine to a different telephone line If the problem still occurs your fax ...

Page 165: ... into the TEL LINE socket and not the TEL SET socket If the receiving machine is in manual mode with no attendant reception will not be possible If the receiving machine is not a Sharp model make sure it is G3 compatible Check the display for error messages Press the SPEAKER key and check for a dial tone Nothing is printed at the receiving end Make sure that the document for transmission is placed...

Page 166: ...r fax machine may need service Make a copy or print a report to check your machine s printing ability The toner cartridge may need replacement Received images are distorted If ECM mode Option Setting 9 is turned off noise on the telephone line may cause distortion Have the other party try sending the document again If the other machine has ECM mode make sure this feature is turned on in both fax m...

Page 167: ...s any of its keys If a beep sound is not made when you press the keys turn off the power switch and then turn it on again several seconds later Automatic document feeding does not work for transmission or copying Check the size and weight of the document see Transmittable Documents in Chapter 2 No reception occurs when polling is attempted Make sure you have not run out of paper Make sure the tran...

Page 168: ... MEMORY A fax has been received in memory because the toner cartridge needs replacement you have run out of printing paper or the paper is jammed The fax will automatically print out when the problem is fixed FUNCTION MODE The FUNCTION key has been pressed LINE ERROR Transmission or reception was not successful Press STOP to clear the message and then try again If the error persists see Line Error...

Page 169: ...arp machine TELEPHONE The SPEAKER key has been pressed and the fax machine is waiting for you to dial PAPER JAM The printing paper is jammed See the following section Clearing Paper Jams POWER SAVE MODE Power Save Mode is on See Power Save Mode in Chapter 5 RCVD CONF FAX A confidential fax has been received in memory Print the fax as explained in Confidential Operations in Chapter 5 RCVD PRINT HOL...

Page 170: ...UMENT TRAY OFF The received document tray is not attached Attach it as explained in Connections in Chapter 1 the tray must be attached for the fax machine to operate properly WAITING MEMORY FULL The memory has become full and scanning has stopped during scanning of a multi page document Scanning will automatically resume when sufficient memory becomes free for example after several pages are trans...

Page 171: ...ssing the START key If the document doesn t feed out open the operation panel and remove it Important Do not try to remove a document without opening the operation panel This may damage the feeder mechanism 1 Open the operation panel Squeeze the release marked PANEL RELEASE and pull up 2 Remove the document 3 Close the operation panel making sure it clicks into place all FO5650 book Page 167 Frida...

Page 172: ...and open the print compartment cover Caution The fusing unit inside the print compartment becomes very hot during operation Be careful not to touch the inside of the compart ment 2 If the jammed paper is visible in the print compartment pull it out Make sure no torn pieces of paper remain in the print compartment and rollers or all FO5650 book Page 168 Friday November 26 1999 11 05 AM ...

Page 173: ...ge and then the drum cartridge 5 Close the black cover Reinsert the drum cartridge and then the toner cartridge Insert the drum cartridge and toner cartridge by aligning the colored numbers on the cartridges with their corresponding colored num bers on the sides of the print com partment When finished close the print com partment cover Blue Green Blue Green all FO5650 book Page 169 Friday November...

Page 174: ... 170 7 Replace the paper cassette 6 If you have a paper cassette and the display still indicates that paper is jammed open the cassette and remove the jammed paper all FO5650 book Page 170 Friday November 26 1999 11 05 AM ...

Page 175: ...onectar el FO 4700 a la otra red el usuario debe contactar con el distribuidor local para realizar los ajustes respectivos Langue paramétrée Manuel d utilisation Accessoire pour ligne TEL Cordon d alimentation AUTRICHE allemand allemand aucun 2 broches DANEMARK suédois anglais aucun 2 broches FINLANDE suédois anglais aucun 2 broches ALLEMAGNE allemand allemand câble pour ligne 2 broches GRECE suéd...

Page 176: ...er ao país rede em que vai ser utilizado não é necessário efectuar qualquer alteração Se for necessário desligar o FO 4700 da rede actual para o ligar a outra rede o utiliza dor deverá contactar o revendedor mais próximo para efectuar as respectivas alter ações Kieli asetus Käyttö ohje Puh johto varusteet Virta johto ITÄVALTA saksa saksa ei 2 nast TANSKA ruotsi englanti ei 2 nast SUOMI ruotsi engl...

Page 177: ...her and to connect the FO 4700 to the other network the user should contact to the local dealer for the respective settings Språk innstilling Bruks anvisning Tilbehør for TEL linje Strøm ledning ØSTERRIKE Tysk Tysk Ingen 2 PIN DANMARK Svensk Engelsk Ingen 2 PIN FINLAND Svensk Engelsk Ingen 2 PIN TYSKLAND Tysk Tysk Linjekable 2 PIN HELLAS Svensk Engelsk Ingen 2 PIN IRLAND Engelsk Engelsk Ingen 3 PI...

Page 178: ...143 Copy resolution 147 Copying Scanning 143 Cover Sheet 59 Auto Cover Sheet 143 D Date setting 31 Department Code Digits 146 Department Control 135 137 Department Usage List 155 Dial mode 146 Dialling Chain 45 55 Direct Keypad 52 Normal 40 Rapid Key 50 Speed 51 Direct Keypad Dialling 52 Document feeder 37 Document guides 37 Document key 48 Document restrictions 36 Document sizes 35 160 Document m...

Page 179: ...call 148 PC Interface Mode 147 Polling 88 95 Security Selection 143 Power Save Mode 96 101 Print Hold 133 134 147 Priority key 48 Program and Group List 154 Programs 116 130 Q Quick On line 146 R Rapid Key Dialling 50 Recall Interval 142 Recall Times 142 Receive Reduce 144 Reception mode Auto 63 64 Manual 63 64 Setting 63 Redial key 41 Redialling 41 56 Relay Broadcast 86 Relay Group List 152 Relay...

Page 180: ...elephone Number List 152 Time setting 31 Timer 102 Timer List 152 Toner cartridge Installing and replacing 20 24 Toner cartridge indicator 24 Transaction Report 156 Print Selection 142 V Verification Stamp 19 147 Replacing 158 all FO5650 book Page 176 Friday November 26 1999 11 05 AM ...

Page 181: ... To avoid possible exposure to hazardous laser radiation never look into the printer compartment with the power switched on and without the consumables installed Refer all servicing to qualified service personnel No user adjustments or controls are required for correct operation of the product Caution use of controls or adjustments or performance of procedures other than those specified herein may...

Page 182: ...PRINTED IN THAILAND TINSE4097XHZZ SHARP ELECTRONICS U K LTD Sharp House Thorp Road Newton Heath Manchester M40 5BE SHARP CORPORATION h back fm Page 27 Friday November 26 1999 11 10 AM ...

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