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Ricoh Aficio SP 1100SF, User Manual

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Ricoh Aficio SP 1100SF User Manual Download Page 1

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Read this manual carefully before you use this machine and keep it handy for future reference.

For safe and correct use, be sure to read the Safety Information in this manual before using the machine.

User’s Guide

LASER MFP 

SP1100SF

Aficio SP1100SF 

Summary of Contents for Aficio SP 1100SF

Page 1: ...refully before you use this machine and keep it handy for future reference For safe and correct use be sure to read the Safety Information in this manual before using the machine User s Guide LASER MF...

Page 2: ...the manual input tray 18 Copy 19 Simple copy 19 ECO mode copy 19 Sophisticated copy 19 ID Card Copy mode 20 Special setup for the copy 20 Resolution setup 20 Zoom setup 21 Analysis origin setup 21 Co...

Page 3: ...n Monitor 46 Graphical presentation 46 Device management 46 Selecting the current device 46 Status of the connection 47 Device parameters 47 Display the consumable status 47 Companion Suite Pro functi...

Page 4: ...om the feeder 64 Transmission from memory 64 Communication error codes 64 General codes 64 PC printing issues 65 PC printing via USB connection 65 Firmware update 65 Specifications 66 Physical specifi...

Page 5: ...ected to the building earthing For installation conditions and safe use precautions refer to chapter Installation page 8 Laser safety For Europe Asia This machine complies with IEC 60825 1 1993 A1 199...

Page 6: ...untries Local PSTN compatibility is dependent on software switch settings Please contact your service representative if relocating this product to another country In the event of problems please conta...

Page 7: ...tion Environment Software use license Positions of Warning and Caution labels on the machine This machine has labels for WARNING and CAUTION at the positions shown below For safety please follow the i...

Page 8: ...the Telecom 111 Emergency Service If a charge for local calls is unacceptable the Dial button should NOT be used for local calls Only the 7 digits of the local number should be dialled from your tele...

Page 9: ...g Our products or product packaging are marked with the symbol below The symbol indicates that the product must not be treated as municipal waste It must be disposed of separately via the appropriate...

Page 10: ...red invalid you agree to destroy all copies of the program and the associate documentation Warranty The Software is provided as is with no warranties what so ever whether expressed or implied includin...

Page 11: ...o give additional information are registered trademarks of their respective owners The screenshots presented in this User s Guide have been created with Windows Vista If you use another operating syst...

Page 12: ...section below describes the precautions to be taken when using the machine Never turn the machine off and never open the lids while printing Never use gas or flammable liquids or objects generating m...

Page 13: ...our product needs service or repair Your product s cover has been damaged Do not incinerate spilled toner or used toner Toner dust might ignite when exposed to an open flame Disposal can take place at...

Page 14: ...type during an electrical storm There may be a remote risk of an electric shock from lightning Do not use a telephone in the vicinity of a gas leak to report the leak Rules for use symbols WARNING Ind...

Page 15: ...witch 6 LINE socket telephone cable connection 7 EXT socket connection for external telephone devices 8 Slave USB connection for PC 9 Master USB connection USB key 10 Master USB connection USB key 11...

Page 16: ...6 8 10 9 1 2 3 18 19 20 27 26 25 24 23 22 21 1 Screen 2 Alphanumerical keypad 3 One Touch keypad buttons 1 to 20 4 Button document analysis to the PC or a media USB key 5 Button local copy 6 Button s...

Page 17: ...ss on to access the menu 2 Use the or buttons to browse the menu and select 8 ADVANCED FCT Confirm with OK 3 Use the or buttons to browse the ADVANCED FUNCTIONS menu and select 84 COPY Confirm with OK...

Page 18: ...fence Not abutting the paper may cause feed failure skewing or paper jams 2 Amount of loaded paper must not exceed the loading mark If the loading mark is exceeded this may cause feed failure skewing...

Page 19: ...tely 2 Push the lower panel down until it clicks 3 Setup the back side feed cassette stop by pushing the PUSH lever A Then adjust the lateral paper guides to the paper format by pushing lever B locate...

Page 20: ...l it clicks last move down as shown on the picture below 6 Close the cover Paper delivery stop Adjust the paper delivery stop depending on the format of the document to be printed Do not forget to rai...

Page 21: ...e C button to correct an entry Press OK to confirm 7 To specify the fax number and machine name press the OK button This information will appear on your transmitted documents when the Sending Header T...

Page 22: ...y The manual input tray allows you to use various paper formats with greater weightings than the one used in the paper feed cassette Only one sheet or envelope can be fed at a time 1 Spread the manual...

Page 23: ...glass respecting the indications around the glass 2 Press the button 3 Press the button Sophisticated copy The sophisticated copy allows to do custom setups for the current copy 1 Place the document...

Page 24: ...T or PHOTO with the buttons or then confirm with the OK button For optimal results with ID documents select the PHOTO resolution 7 Adjust the contrast level with the buttons or then confirm with the O...

Page 25: ...ing the button Brightness setup The BRIGHTNESS parameter allows to lighten or darken your original document 846 ADVANCED FCT COPY BRIGHTNESS 1 Setup the desired brightness with the buttons and 2 Confi...

Page 26: ...PRINT PRINTER MARG 1 Setup the left right margins offsets by 0 5 mm steps with the buttons and 2 Confirm by pressing the OK button 3 Quit this menu by pressing the button Top and bottom printing margi...

Page 27: ...it a document at a later time To program a postponed transmission you need to identify the subscriber number transmission time feeder type and number of pages To delay the transmission time of your do...

Page 28: ...lt tray set to Automatic Fax answering device The Fax answering device allows you to keep confidential documents in storage and to avoid printing them as you receive them The indicator light lets you...

Page 29: ...AX REROUTING COPY 1 Using the buttons or within the navigator select the COPY option local printout of the information relayed to your device either ON or OFF 2 Confirm with OK 3 Quit this menu by pre...

Page 30: ...eting a transmission in memory 63 COMMANDS CANCEL 1 In the waiting queue select the desired document and confirm your choice with OK Printing a document in waiting or in deposit 64 COMMANDS PRINT 1 In...

Page 31: ...t to poll or choose your dialling mode You can poll several documents using the button 2 Depending on the type of poll you should Menu Procedure Simple 1 Select FEEDER or MEMORY 2 If necessary adjust...

Page 32: ...FY menu If you select ON and confirm with OK you will not have to care about any change at the end of March 1h and October 1h You will just be informed of this change by a message on the screen The de...

Page 33: ...ect the required option and press the OK button to confirm Language This setting enables you to choose the menu language of your choice By default the multifunction machine is set to English To select...

Page 34: ...ice with OK In feeder mode reduced images will not appear on the transmission report Economy period This function allows you to defer a fax transmission to off peak hours and thus reduce the cost of y...

Page 35: ...C will enable you to select the machine you wish to receive the documents on fax PC PC if available fax otherwise 244 SETUP RECEPTION PC RECEPT For more details please refer to Fax communications page...

Page 36: ...ring long distance calls 6 EPT mode For some long distance calls satellite the on line echo may disturb the call 7 COM display Choice between transmission speed displayed or number of the page in prog...

Page 37: ...CODE 1 Press on enter 811 with the digital keyboard 2 Enter your lock code 4 digits with the keyboard confirm with OK 3 Enter again your lock code 4 digits with the keyboard confirm with OK 4 Quit thi...

Page 38: ...pages counter To view the number of pages sent from your machine 821 ADVANCED FCT COUNTERS SENT PAGES 1 Press on enter 821 with the keyboard 2 The number of sent pages appears on the screen 3 Quit thi...

Page 39: ...NAME with the alphanumerical keypad 20 characters maximum confirm with OK 3 CALLED NUMBER use or to select from existing records the contacts of your group dial or directly press the One Touch button...

Page 40: ...directory on a Smart card and restore them on your machine To save the contents of your directory on your Smart card 161 DIRECTORY SAVE LOAD SAVE 1 Press on enter 16 with the alphanumerical keypad 2...

Page 41: ...ith OK The number of copies of the grid requested is printed Print the solution to a grid 522 PRINT SUDOKU PRT SOLUTION 1 Press enter 5 using the keypad Confirm with OK 2 Select SUDOKU using the or bu...

Page 42: ...ert the USB memory key on the front side of the machine respecting the way of insertion 2 ANALYSIS MEDIA appears on the screen 3 Select PRINT DOC with the or buttons and confirm with OK 4 Select FILE...

Page 43: ...ct with the or buttons the file to delete and confirm with OK A star appears on the left side of the file Repeat this step for each file you want to delete Press the button You come back to the previo...

Page 44: ...CK WHITE the picture will be saved in TIFF format COLOUR the picture will be saved in JPEG format You can choose the image resolution that will be digitized to the USB memory key the default resolutio...

Page 45: ...e installation This section describes the following installation procedures full installation of the Companion Suite Pro software installation of the drivers only Installing the full software package...

Page 46: ...on the INSTALL button The following screen appears to indicate the progression of the installation 10 Click on OK to finish the installation Your Companion Suite Pro kit is successfully installed on y...

Page 47: ...root 3 A screen titled COMPANION SUITE PRO LL2 appears This screen allows you to install and uninstall the software access the product s user guides or browse the CD ROM contents 4 Place your cursor o...

Page 48: ...ifunction machine refer to chapter Connections Installing the drivers manually You can install the printer and scan drivers manually without running any setup software 1 Locate your USB cable connecto...

Page 49: ...e drivers are automatically installed 3 Once the installation is finished a message indicates that the drivers are installed correctly You can now use the multifunction machine to print or scan your d...

Page 50: ...he application by clicking on the COMPANION DIRECTOR icon located on your desktop or from the menu START ALLPROGRAMS COMPANION SUITE COMPANION SUITE PRO LL2 COMPANION DIRECTOR Utilities and applicatio...

Page 51: ...The following information will be available from the CONSUMABLES tab current consumables status number of printed pages number of scanned pages number of sent and received pages Companion Suite Pro fu...

Page 52: ...w the ongoing digitisation on a screen Character recognition software OCR The character recognition function allows to create a usable data file for desktop applications from a hardcopy document or fr...

Page 53: ...creen displays 6 Once the odd pages are printed the LCD screen displays the message PUT THE PRINTED SHEETS IN THE PAPER TRAY WITH THE PRINTED SIDE VISIBLE 7 Place the sheets in the paper tray as indic...

Page 54: ...to which you frequently send common documents Add a contact to the terminal address book 1 Click on the link ADDRESS BOOK of the window MF DIRECTOR The address book is displayed on the screen 2 Select...

Page 55: ...rch for a contact or a group of contacts in the address book using the first letters of the name check the datasheet of a contact or a group in order to modify it Modify the information related to a c...

Page 56: ...Fax window Send a fax Send a fax from the hard disk or the terminal 1 Click the icon of the window MF DIRECTOR 2 Click NEW then click FAX 3 Select SCANNER if your document is in paper format or MEMORY...

Page 57: ...ton to delete a contact from the list of contacts 4 If necessary adjust the advanced options send later and resolution in the tab ADVANCED OPTIONS 5 To add a cover sheet select the tab COVER PAGE then...

Page 58: ...atus sent rejected The inbox log The inbox log is used to keep a history of all faxes received by your Terminal The log is printed automatically as soon as its contents fill a page The information hel...

Page 59: ...when sending a fax Creating a cover sheet 1 From the tab COVER PAGE click on the button NEW 2 Select the model cover sheet you have created using the menu FILE A window with the model cover sheet you...

Page 60: ...Field Description Name of the cover sheet Either the name of the page selected by default or the page you have selected to use Sender You can enter information concerning the sender Destination Name...

Page 61: ...You can either Option A Draw this background image in your preferred application such as Word Excel OR Option B Scan a sheet of paper containing the layout of the cover page Details about Option A and...

Page 62: ...oolbar a window pops up allowing you to add the fields on top of the background image e Click on the button SAVE to save the Cover Page template and exit this window f The window NEW FAX is displayed...

Page 63: ...DRIVERS tab 5 Select the LASER PRO LL2 driver and click on the REMOVE button 6 Select the option REMOVE DRIVER AND DRIVER PACKAGE and click on the OK button 7 A confirmation screen appears Click on t...

Page 64: ...T the replacement of the cartridge can be perfomed at any time and no validation with the smart card is necessary When set to WITHOUT the screen displays TONER To set the TONER MANAGEMENT setting sele...

Page 65: ...rly Printer external cleaning Clean the external part of the printer with a soft cloth soaked in mild detergent Document feeder roller cleaning Clean the roller of the document feeder when one or more...

Page 66: ...ck the presence of a toner cartridge in the machine TONER NEAR END Indicates that your consumable will need changing soon REPLACE PAPER Add paper in tray HEATING Message displayed when starting the ma...

Page 67: ...ing message appears 1 Open the document feeder scanner cover 2 Remove the jammed paper without tearing it 3 Close the document feeder scanner cover Miscellaneous issues When turning on the terminal no...

Page 68: ...ctory attempts Call later Code 03 User break A communication has been stopped by the user pressing the button Code 04 Non programmed number A number saved as a One Touch button or abbreviated number i...

Page 69: ...L2 COMPANION FIRMWARE UPDATE select the downloaded file and launch the update Issue encountered Print request handling Paper empty Once the problem is resolved printing resumes from the first non prin...

Page 70: ...peed may vary depending on used operating systems computer specifications software applications paper formats as well as file types and sizes Preheating time 21 sec First page out time 13 sec Type Aut...

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