Ricoh Aficio 650 Page 40 Operating Instructions Manual Download | Manualshive

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Printing Saved Documents

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Summary of Contents for Aficio 650

Page 1: ...Type 650 OPERATING INSTRUCTIONS DOCUMENT SERVER REFERENCE option Read this manual carefully before you use this product and keep it handy for future reference For safety please follow the instructions...

Page 2: ...PRINTER Option Type 650 OPERATING INSTRUCTIONS Printed in The Netherlands EE GB A868 8550...

Page 3: ...ther countries PostScript is a registered trademark of Adobe System Incorporated PCL is a registered trademark of Hewlett Packard Company Document Server is a trademark of Ricoh Company LTD Other prod...

Page 4: ...Copyright 1998...

Page 5: ...read the instructions all of which are described in the Safety Information section The statements above are notes for your safety Important If this instruction is not followed paper might be misfed or...

Page 6: ...nned File Printing 20 2 Sending Data to the Document Server Overview 23 The Required Settings 24 Windows 95 98 3 1x NT 4 0 Sending Data to the Document Server 25 PCL 6 5e 25 3 Scanning the Originals B...

Page 7: ...iii 7 Troubleshooting Error Messages 39 8 Appendix Specifications 41 INDEX 42...

Page 8: ...iv This page is intentionally blank...

Page 9: ...l users should read and follow the instructions contained in the following manuals System Settings Describes the procedures and functions for adjusting the settings and defaults of this machine for co...

Page 10: ...Note If the machine does not operate after turning on the Operation Switch check if the main power switch is turned on If it is off turn it on 4 Operational Panel Use to check the status of the machi...

Page 11: ...es off when the switch is turned off 6 Operation Switch Press this switch to turn the power on the On indicator lights up To turn the power off press this switch again the On indicator goes off 7 Func...

Page 12: ...cument Server initial display ap pears The Select File menu 1 Scan Originals key Touch to go to the Saving menu 2 Document List Shows the saved documents with the in formation of User ID File Name how...

Page 13: ...previous screen The Saving menu For more information on settings refer to Copy Reference 1 Original Mode key Touch to select the mode to match the im age type of your originals 2 Auto Image Density k...

Page 14: ...c tion Otherwise you might not make duplex printing correctly Refer to Duplex Making Two Sided Copies in the Copy Reference 12 Shrink Center Shrink Centre key Touch to reduce the image to 93 of its or...

Page 15: ...uch to print on both sides of paper Top to Top Should be used if the pages are to be folded or bound along the vertical ax is Top to Bottom Should be used if the pages are to be folded or bound along...

Page 16: ...ence 13 Staple Touch one of the keys to have each print set stapled together at the position shown in the display Note This key appears only when the op tional Finisher is installed Refer to Staple in...

Page 17: ...re are two ways to save documents Sending data from your computer Scanning originals from the document feeder ADF or the exposure glass of the machine A Prepare the documents you want to save B Save t...

Page 18: ...fore making a large print run On Demand Printing You can print the saved documents as you want at any time Confidential Printing You can print a confidential document to the Document Server with a pas...

Page 19: ...you need to print out multiple sets of documents from your compu ter you will print one sample set to check and specify the number of prints for the rest of the print job If the settings are not what...

Page 20: ...s key to start the rest of the print job You don t have to make the settings again The complex print jobs such as duplex stapling and punching can easily be specified using the operation panel just as...

Page 21: ...cedure using the PS driver may be somewhat different For more information refer to Sending Data to the Document Server P 23 B Print the document using the operation panel of your machine A Press the D...

Page 22: ...rs or wait ing for the machine to finish the other person s job With the Document Server If you send your document from your computer and save it in the Document Server you can print at any time with...

Page 23: ...k the box for Print to Document Server in the Setup tab B Enter the User ID in the Document Server tab Note The procedure using the PS driver may be somewhat different For more information refer to Se...

Page 24: ...n might be When your printer is on a network you have to worry about the security of confidential documents such as personal data With the Document Server When you send a confidential document to the...

Page 25: ...Enter your password in the Document Server Tab Note The procedure using the PS driver may be somewhat different For more information refer to Sending Data to the Document Server P 23 B Print the docu...

Page 26: ...bining several files that are made using different applications or that are made by several persons You want to combine electronic data and paper documents to print as one set With the Document Server...

Page 27: ...using the PS driver may be somewhat different Scanning originals using the machine A Press the Document Server key if you needed B Place the originals either into the document feeder ADF or on the ex...

Page 28: ...rver You can save the originals individually by making the best settings for each original and edit them as a file It doesn t matter whether the originals were scanned using the document feeder ADF or...

Page 29: ...riginals either into the document feeder ADF or on the exposure glass C Press the Start key B Make the print settings and check the sample copy A Select the documents in the order that you want to pri...

Page 30: ...2 1 C Start the rest of the print operation A Check the print result of the sample set and if it is OK touch the Yes key in the confirmation dialog The rest of the print job will be made You don t hav...

Page 31: ...ments or the memory becomes full you can t save a new document Even if you try to save it it is ignored Unnecessary documents should be deleted from the memory if it is not needed any more About Week...

Page 32: ...er You can t use the Document Server without it Type up to 8 digits of numbers or alphabets Note Make sure that your User ID is different from those of others Password You can specify a password for e...

Page 33: ...specify more than one set of print with your application Make sure that the box for Collate is not checked before sending data to the Document Server PCL 6 5e You can send data from your computer to t...

Page 34: ...Panel When sending data to the Document Server the following settings of the printer driver are ignored You can specify the ignored settings using the operation pan el of the machine Note The ignored...

Page 35: ...of the machine to certain times of the day and week The machine will turn the operation switch on off at the specified times of the week When the machine is turned off by the timer you can send data t...

Page 36: ...cument feeder ADF Reference For more information on the types of the originals that can be set and how to set Refer to Setting Originals in the Copy Reference D Make the desired settings Reference For...

Page 37: ...ou can send data to the Docu ment Server in the following cases The Key Operator Code for Off Setting is not specified The Key Operator Code for Off Setting is specified and you can enter the code Not...

Page 38: ...key To delete the entered numeric val ue press the Clear Stop key To cancel a selected document touch the Cancel key C To print more than one document repeat step B B B B to select the desired docu m...

Page 39: ...out only the first set using the Sample Copy key Limitation Sample Printing can be made only when you are using Sort function A Follow step A A A A to E E E E of the Basic Procedure B Press the Sampl...

Page 40: ...Printing Saved Documents 32 4 This page is intentionally blank...

Page 41: ...ved documents at a time P 38 Document Manage Tab About Weekly Timers The Weekly Timers allow you to restrict use of the machine to certain times of the day and week The machine will turn the operation...

Page 42: ...e Print 1st Page key appears Touch this key to print out the first page of the document to check the contents of it If you select a document which requires a password the Input the pass word window ap...

Page 43: ...35 6 Setting Default Parameters Document Server You can change or set the default parameters of the Document Server using the User Tools...

Page 44: ...ent Manage tab changes the menu If key operator code is specified the menu to input the key operator code appears before the Document Manage menu appears Refer to Key Op erator Code in the System Sett...

Page 45: ...rom 10 to 999 seconds or no system reset 0 second To turn the Auto Reset Timer off input 0 second Note Default 60 Auto File Delete in 24 Hours You can specify whether a file is automat ically deleted...

Page 46: ...touch the OK key Note If key operator code is specified the menu to input the key operator code ap pears before the Document Manage tab appears Input the key operator code using the Number Keys and th...

Page 47: ...ary files and then scan the document again P 33 Deleting Saved Documents Important When memory allocation is changed the documents saved in the Docu ment Server will be deleted You should print the sa...

Page 48: ...Troubleshooting 40 7 This page is intentionally blank...

Page 49: ...pages A4 600 dpi ITU T chart Note This setting can be changed to up to 999 pages using the user tool Refer to Memory Allocation in the Printer Refer ence Number of files to be saved Max 50 files Note...

Page 50: ...Printing 18 Function keys 3 Function Status indicators 3 G Guide to Components 2 M Mainframe 2 Main Power indicator 3 Main Power switch 2 Manual Paper Select 7 Margin Adjust 7 N Number keys 3 O On De...

Page 51: ...OPE DOCUMENT SERVER PRINTER O PRINTER Option Type 650 OPERATING INSTRUCTIONS...

Page 52: ...rk of Hewlett Packard Company ver is a trademark of Ricoh Company LTD names used herein are for identification purposes only and might be trademarks of their mpanies We disclaim any and all rights in...

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