quadient IS-460, User Manual

Page: 94 / 246

Managing Accounts and Assigning Rights
91
5
Accounting and Assigning Rights Overview
Postage Tracking and Access Control
Your Mailing System allows you to track postage by account/department and to add
security to prevent unauthorized use of a variety of functions.
•
Track postage expenditures: the Accounts function
•
Control user access with PIN code to the machine: the Access Control function.
You can activate these two functions independently. If both are activated, the user will
login with a secure PIN code and only have access to assigned accounts. If con-
nected to MAS advanced postal expense management software, postal expenses
and system usage can be tracked at the user level.
Postage tracking can be done using your Mailing system, on line, or with a MAS.
The Accounts Function
Activating the Accounts Function in the Mailing System is a convenient way to
monitor, track and control postage expenses by, for example, associating accounts
to departments in your organization (Marketing, Sales, etc.) or to different companies,
if the Mailing System is shared.
When the Accounts Function is activated, the currently selected account is charged
each time the user applies postage to mail.
Reports can be generated for each account, or groups and subgroups of accounts,
depending on how the supervisor has set up their structure. For more information see
Reports p.121).
Accounts from the User's Perspective
If the Accounts Function is activated, users of the Mailing System must select an
account when starting their work session.
Afterwards, users can change accounts to allocate postal expenditures as needed.
5.1 Accounting and Assigning Rights
Overview
To control the use of credit, each account can be allocated a bud-
get that cannot be overrun. This optional feature is described in
the
Advanced Reporting User Guide .
DELTA3_UK.book Page 91 Lundi, 29. octobre 2012 6:29 18