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Using Remote Passcode

1

Dial your fax number from a fax machine using touch tone.

2

When your machine answers and beeps, immediately enter

your Remote Retrieval Passcode (159 ).

3

Your machine signals the kinds of messages received:

1 long beep — Fax message(s)

No beeps — No messages.

4

After 2 short beeps, enter a command.

5

Press to reset your machine when you finish.

9

0

6

Hang up.

1

4

Press

9

7

1

1 long beep — Fax message(s)

No beeps — No messages

C

HANGE

A

NSWER

M

ODE

Press

9

8

then for

TAM,

press

1

FAX/TEL (Fax/Telephone),

press

2

FAX,

press

.

3

E

XIT

R

EMOTE

O

PERATION

Press

9

0

C

HECK

R

ECEIVING

S

TATUS

R

EMOTE

R

ETRIEVAL

P

ASSCODE

C

ARD

Fold

Fold

Remote Retrieval Passcode Card

If you plan to receive fax messages while away
from your machine, carrying the Remote Retrieval
Passcode Card printed below will serve as a
convenient reminder of the retrieval procedures.
Simply cut out the card and fold it to fit your
wallet or organizer. Keeping it handy will help you
derive the full benefit of your machine’s
forwarding, paging and remote retrieval features.

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159
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Summary of Contents for 1630

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Page 2: ...label in the event you misplace the original As long as it is a clear copy the Post Office will honor the copied label A recycling program is currently under review in the U K In Canada a Purolator slip is enclosed with each cartridge Attach the slip to the box and call the Purolator telephone number indicated on the slip for pick up of a used Cartridge Year 2000 Compliance To ensure proper and un...

Page 3: ...ual Feed Slot 2 6 Loading Paper in Multi purpose Paper Cassette 2 7 Connections 2 8 Connecting the Machine 2 8 Connecting an External Telephone 2 9 Connecting an External TAM Telephone Answering Machine 2 9 Sequence 2 9 Connections 2 9 Recording Outgoing Message OGM 2 10 Special Line Considerations 2 11 Roll Over Phone Lines 2 11 Two Line Phone System 2 11 Converting Telephone Wall Outlets 2 11 In...

Page 4: ...5 1 Select Answer Mode 5 1 Setting Ring Count 5 2 Setting F T Ring Time 5 2 EXT TEL RX 5 3 Turning on Cassette 2 5 3 Printing a Reduced Incoming Document 5 4 Recommended Reductions 5 4 Setting Paper Size 5 5 Setting Cassette Usage 5 5 Setting the Print Density 5 6 Save Toner 5 6 Advanced Receiving Operations 5 7 Operation from External Telephones 5 7 For Fax Telephone Mode Only 5 7 Changing Remote...

Page 5: ...nning the Document 6 8 Advanced Sending Operations 6 9 Overseas Mode 6 9 Voice Request 6 9 Print Sample Call Back Message 6 10 Delayed Send 6 10 Delayed Batch Transmission 6 11 Broadcasting 6 11 Multiple Mode Transmission 6 12 Setting Up Polling Transmit 6 13 Interrupting Delayed Send and Polling Transmit Jobs 6 13 SETUP DIALER SETTINGS 7 1 Storing Numbers for Easy Dialing 7 1 Storing One Touch Di...

Page 6: ...sing Your Machine as a Copier 11 1 Copy Contrast Temporary Setting 11 1 Making a Single Copy 11 1 Making Multiple Copies 11 2 Stacking Multiple Copies 11 2 Sorting Multiple Copies 11 2 If You Get a Memory Full Message 11 2 Reducing and Enlarging Copies 11 3 Copying a Photograph 11 3 SETTING UP FAX MACHINE AND PC TO WORK TOGETHER 12 1 Using Fax Machine with Your PC 12 1 Before You Install Printer D...

Page 7: ...exadecimal 14 7 OPTIONAL ACCESSORIES 15 1 Additional Memory for Faxing 15 1 Paper Cassette 2 Option 15 2 IMPORTANT INFORMATION 16 1 Standard Telephone and FCC Notices For 120V Models Only 16 1 These notices are in effect on models sold and used in the United States only 16 1 Pitney Bowes Diagnostic Center 16 2 Federal Communications Commission FCC Declaration of Conformity For USA Only 16 2 ENERGY...

Page 8: ...IIP 17 14 HP LaserJet 4 Plus 17 15 NEC SuperScript 610 660 17 15 Lexmark WinWriter 200 17 15 Packing and Shipping the Machine 17 17 Routine Maintenance 17 19 Cleaning the Document Scanner 17 19 Cleaning the Printer 17 19 Cleaning the Drum Unit 17 20 Replacing the Toner Cartridge 17 21 Toner Empty Indicator 17 22 Replacing the Toner Cartridge 17 22 Replacing the Drum Unit 17 24 SPECIFICATIONS S 1 F...

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Page 13: ...th Extension Telephone Wire Cord Power Cord Handset Curled Cord Telephone Handset Document Support IEEE 1284 Compliant Bi directioned Cable Drum Unit Assembly Operating Guide Quick Reference Card Floppy Disks Whenever you transport the machine use the packing materials that came with your machine Assembly and Connections ...

Page 14: ...pt the power supply Avoid interference sources such as speakers or the base units of cordless phones NO NO NO WARNING n Never install telephone wiring during a lightning storm n We recommend that this product be used with a surge protection device to protect the product against lightning storms n Never install a telephone jack in a wet location unless the jack is specifically designed for a wet lo...

Page 15: ...embly including the toner cartridge and gently rock it from side to side five or six times to distribute the toner evenly inside the cartridge To prevent damage to the drum do not expose it to light for longer than a few minutes 2 Open the front cover of the machine 3 Insert the drum unit assembly into the machine 4 Close the front cover ...

Page 16: ...ion which holds documents in place 2 Unfold the Front Output Bin Front Output Bin Extension Extension which holds printed pages in place Manual Feed Slot The manual feed slot is above the multi purpose paper cassette Load paper or envelopes one at a time You do not have to remove paper from the paper cassette To print or copy on labels transparencies card stock or thicker paper Manual Feed Slot ...

Page 17: ...hes 70 216 x 116 356 mm envelopes COM 10 Monarch C5 DL post cards 2 75 8 5 x 4 57 14 inches 70 216 x 116 356 mm organizer Day Timer J K L 2 75 8 5 x 4 57 14 inches 70 216 x 116 356 mm labels and 2 75 8 5 x 4 57 14 inches 70 216 x 116 356 mm transparencies Paper Capacity of Paper Cassette Multi purpose Max paper height is 1 06 inches 27 mm Paper Cassette 1 use the guides or approx 250 sheets of 20 ...

Page 18: ...tent 4 to 6 by weight Manual Feed Slot Cut Sheet Envelopes Basis Weight 17 to 42 lb 20 to 24 lb 64 to 158 g m2 75 to 90 g m2 Caliper 0 003 to 0 008 inches 0 003 to 0 005 inches 0 08 to 0 2 mm 0 084 to 0 14 mm Moisture Content 4 to 6 by weight 4 to 6 by weight Fax messages can be received on only Letter Legal and A4 size paper If you use legal or A4 change the Paper Size setting Features 1 2 6 ...

Page 19: ...er width and length adjusters for the paper size you want 3 Fan the paper well Load paper Maximum Paper Height Guide in the paper cassette Press down on the paper to flatten it in all four corners keeping the paper level below the guide The cassette can hold up to 250 sheets of 20 lb 75g m2 paper 4 Slide the paper cassette into the machine until it locks into place ...

Page 20: ...ular wall jack WARNING n This machine must be grounded using a three prong plug n Since the machine is grounded through the power outlet you can protect yourself from potentially hazardous electrical conditions on the telephone line by keeping the power to your machine on when you connect it to a telephone line When you want to move your machine protect yourself by disconnecting the telephone line...

Page 21: ... your caller can leave you a voice message The TAM must answer within four rings the recommended setting is two rings The machine cannot hear CNG tones until the TAM has answered the call and with four rings there are only 8 10 seconds of CNG tones left for the fax handshake Make sure you carefully follow the instructions in this manual for recording your outgoing message We do not recommend using...

Page 22: ...ephone lights are on Recording Outgoing Message OGM Timing is important in recording this message The message sets up the ways to handle both manual and automatic fax reception 1 Record 5 seconds of silence at the beginning of your message This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop 2 Limit your speaking to 20 seconds See EXT TEL RX pag...

Page 23: ...parate jacks RJ11 or combined into one jack RJ14 Your machine must be plugged into an RJ11 jack RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires black red green yellow To test the type of jack plug in a two line phone and see if it can access both lines If it can you must separate the line for your machine Converting Telephone Wall Outlets There are three way...

Page 24: ...e two line telephone next to your machine 2 Plug one end of the telephone line cord for your fax machine into the L2 jack of the triplex adapter Plug the other end into the LINE jack on the left side of the machine 3 Plug one end of the first telephone line cord for your TAM into the L1 jack of the triplex adapter Plug the other end into the L1 or L1 L2 jack of the two line TAM 4 Plug one end of t...

Page 25: ...h time a telephone call is received As with all fax units this machine must be connected to a two wire system If your line has more than two wires proper connection of the machine cannot be made If you are installing the machine to work with a PBX 1 It is not guaranteed that the unit will operate correctly under all circumstances with a PBX Any cases of difficulty should be reported first to the c...

Page 26: ...A S S E M B L Y A N D C O N N E C T I O N S 2 14 ...

Page 27: ...ttings Feature Mode You can access the feature mode by pressing Features When you enter the Feature mode your machine displays a list of main menu options which scroll on the display automatically select one menu option by pressing Enter Yes when it appears The display then scrolls the options within that menu You can scroll more quickly by pressing Use to scroll backward and see all options in th...

Page 28: ...ayed 00 00 4 6 faxes You can accept it or enter another time 7 HANDSET VOLUME For the hearing impaired you can OFF 4 5 set the volume to the VOL AMPLIFY ON setting on a temporary or permanent basis 8 CASSETTE 2 Turn CASSETTE 2 ON if you OFF 5 3 purchased the optional Cassette 2 0 LANGUAGE Changes the local language to ENGLISH French Feature Selection Table If you have a basic understanding of how ...

Page 29: ...E Enter code to activate or deactivate ON 51 51 5 7 machine from a remote location 5 RX REDUCE Reduces size of image AUTO 5 4 If the optional cassette 2 is attached you can select the reduction ratio for each cassette 6 PAPER Selects size of paper for fax 5 5 receiving If the optional cassette 2 is attached you can select the size of paper for each cassette and choose the cassette you wish to use ...

Page 30: ...ancel a delayed fax or polling job 5 10 6 4 1 Fax Features CONTINUED 3 TX SETTINGS Feature Description Factory Set Page 1 COVER SHEET Automatically sends the cover OFF 6 6 7 page you programmed 2 COVER MESSAGE Program customized message for 6 6 fax cover sheet 3 CONTRAST Change lightness or darkness of a AUTO 6 8 fax you are sending 4 MODE Allows you to change resolutions STANDARD 6 12 page by pag...

Page 31: ...or 11 1 lighter 8 REMOTE FAX OPT Feature Description Factory Set Page 1 FAX FWD PAGE Set machine to forward fax OFF 9 1 2 messages OR call your pager 2 REMOTE RTRV Store incoming faxes in memory OFF 9 2 for remote retrieval 3 RR PASSCODE Set code for retrieving faxes 159 9 3 4 PRINT FAX Print incoming faxes stored in 5 8 the memory 7 PRINT REPORTS Feature Description Factory Set Page 1 JOB STATUS ...

Page 32: ...14 7 to the factory default settings 2 HEX DUMP MODE If you set HEX DUMP MODE 14 7 all the PC data is printed in hexadecimal 2 Printer Features 1 PRINT OPTIONS Feature Description Factory Set Page 1 INTERNAL FONT You can print resident fonts to 14 7 check and confirm font types 2 CONFIGURATION Printer settings and status are 14 7 listed here ...

Page 33: ...send In the event of a power failure you may have to reset the date and time All other settings remain unaffected 1 Press Features 1 1 2 2 Enter the last two digits of the year and YEAR XX ENTER SET press Enter Yes 3 Enter two digits for the month and press Enter Yes MONTH XX ENTER SET For example enter 09 for September or 10 for October 4 Enter two digits for the day and press Enter Yes DAY XX EN...

Page 34: ...AME ENTER SET up to 20 characters and press Enter Yes See Entering Text 5 Press Stop The screen returns to the date and time If your Machine ID has already been programmed the screen prompts 1 to make a change or 2 to exit without changing Entering Text When you are setting certain features such as the Machine ID you may need to enter text into the machine Most keys on the dial pad have three or f...

Page 35: ...d symbols Press for space Press for _ Press Ø for É À È Ê Î Ç Ë Ö 0 NOTICE The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is...

Page 36: ...s replaced the handset volume will remain until you change it again AMPLIFY VOL ON TEMPORARY This setting is appropriate if some of the users are hearing impaired During a conversation users can press Volume or on the control panel to adjust the volume to LOW HIGH or AMPLIFY When the handset is replaced the handset volume returns to the default setting of LOW AMPLIFY VOL ON PERMANENT Choose AMPLIF...

Page 37: ...ur machine is on Manual Telephone Fax Press Volume or to adjust the volume level The display shows the setting you are choosing Each key press changes the volume to the next setting The new setting will remain until you change it again Setting the Ring Volume You can adjust the ring volume when your machine is idle You can turn the ring OFF or you can select a ring volume level Press Volume or to ...

Page 38: ...efore it drops into sleep mode 00 to 99 minutes and press Enter Yes 3 Press Stop to exit Delayed Send You can set up the time of day that delayed faxes will be sent This time will be displayed for acceptance or you can override it in Delayed Send See Delayed Send page 6 10 1 Press Features 1 1 6 2 Enter the time in 24 hour format SET TIME 12 34 ENTER SET that you want delayed faxes to be sent and ...

Page 39: ...urself The machine automatically answers every call as a fax Machine controls the line and automatically answers every call If the call is a fax it will receive the fax If the call is not a fax it will ring double ring for you to pick up the call The external TAM automatically answers every call Voice messages are stored on the external TAM Fax messages are printed Fax TAM Fax Telephone When to us...

Page 40: ...nging happens after the initial ringing from the phone company Only the machine rings for 20 30 40 or 70 seconds no other phones on the same line ring the special double ring However you can also answer the call on any extension phone on the same phone number as the machine 1 Press Features 1 2 2 2 Press or to select how long RING TIME 20 SEC SELECT SET the machine will ring to alert you that you ...

Page 41: ...sing Send Receive OR by pressing 5 1 if you are not at the machine If you ve set this feature to ON but your machine doesn t automatically connect a fax call when you lift an external or extension phone handset press the Fax Receive code 5 1 At the machine lift the handset and press Send Receive See Operation from External or Extension Telephones and For Fax Telephone Mode Only page 5 7 If you sen...

Page 42: ...RX REDUCE 2 If you have the optional Cassette 2 press or to select CASSETTE 1 or CASSETTE 2 and press Enter Yes 3 Use or to select the reduction ratio you want AUTO 93 87 or 75 and press Enter Yes Choose 100 if you don t want a reduction 4 Press Stop to exit Recommended Reductions If your paper is letter size 8 5 x 11 and the incoming fax is letter size select 93 A4 size select 87 legal size selec...

Page 43: ...ETTE 1 or CASSETTE 2 and press Enter Yes 3 Press or to select LETTER LEGAL or A4 for the cassette you selected in Step 2 and press Enter Yes 4 Press 1 to change the RX reduction setting CHANGE REDUCTION 1 YES 2 NO OR Press 2 to go to Step 6 5 Press or to select AUTO 100 93 87 or 75 and press Enter Yes 6 Press Stop to exit Setting Cassette Usage The default setting of AUTO allows your machine to ch...

Page 44: ...ter 1 Press Features 1 2 7 2 Press to make print lighter or to make print darker 3 Press Stop to exit Save Toner You can conserve toner using this feature When you set Save Toner to ON print appears somewhat lighter The default setting is OFF 1 Press Features 1 2 9 2 Press or to turn ON or OFF and press Enter Yes 3 Press Stop to exit ...

Page 45: ...be disconnected the screen displays RECEIVING before you hang up Your caller will have to press Send Receive to send the fax For Fax Telephone Mode Only When the machine is in Fax Telephone mode it will use the F T Ring Time double ringing to alert you to pick up a voice call If you re at the machine you can lift the handset to answer If you re at an extension phone you ll need to lift the handset...

Page 46: ...u can still print a fax in the memory See Setting Remote Rtrv page 9 2 1 Press Features 1 8 4 2 Press Send Receive 3 After printing is finished press Stop to exit Polling Polling is the process of retrieving faxes from another fax machine You can use your machine to poll other machines or you can have someone poll your machine All parties involved in polling need to set up their fax machines to ac...

Page 47: ...ng Up Sequential Polling Receive Your machine can request documents from several fax units in a single operation Afterward a Sequential Polling Report will be printed See Canceling a Scheduled Job page 5 10 1 Press Features 1 2 8 2 Press or to select POLL RX OFF SELECT SET Polling ON or OFF and press Enter Yes 3 Specify the destination fax machines you ENTER FAX NO PRESS START KEY wish to poll usi...

Page 48: ...isplay If no jobs are waiting the screen displays NO JOB WAITING 2 If you have more than two jobs waiting use or to select the job you want to cancel and press Enter Yes OR If you have only one job waiting go to Step 3 3 Press 1 to cancel OR Press 2 to exit without canceling To cancel another job return to Step 2 4 Press Stop to exit You can check which jobs are waiting in memory by following Step...

Page 49: ...ons below to register the new Unique Ring pattern that was assigned by the Telephone Company so your machine can recognize its incoming calls You can change or cancel the Unique Ring pattern at any time You can switch it off temporarily then turn it back on When you get a new fax number be sure to reset this feature You can register only one Unique Ring pattern with the machine Some ringing patter...

Page 50: ... the prestored ring pattern you want to assign and press Enter Yes You will hear each pattern as you scroll through the four patterns Be sure to choose the pattern assigned by the Telephone Company Ring Pattern 1 2 3 4 Rings long long short long short short short long very long normal pattern 6 Press Stop to exit Once you ve registered the Unique Ring pattern in your machine you can turn this feat...

Page 51: ...LL PICKUP display remains on the screen when no Caller ID information was transmitted If both the name and number are received the screen displays only the name You can print a list of Caller ID information received by your machine Caller ID service varies with different carriers Call your local phone company to determine the kind of service available in your area Viewing Caller ID List Caller ID ...

Page 52: ... effective use of the memory it is recommended that you clear the Caller ID stored in memory by pressing Clear No when the display shows the number or name Printing Caller ID List 1 Press Features 1 0 2 2 Press or to select PRINT REPORT and press Enter Yes 3 Press Send Receive ...

Page 53: ... when using the ADF If you re using heavier paper feed each sheet individually to prevent paper jams n The ADF can hold up to 50 pages if you stagger the pages and meet the following conditions Temperature 68 F 86 F 20 C 30 C Humidity 50 70 Paper Xerox 4200 20LB LTR Fan the paper then stagger the pages in the document feeder as shown below DO NOT use curled wrinkled folded or ripped paper or paper...

Page 54: ...ck up the handset and listen for a dial tone OR Press Manual Telephone Fax and listen for a dial tone 3 Enter the fax number you want to call you can enter the digits using the dial pad or you can enter a One Touch or Speed Dial number or you can call from the Tel index See One Touch Dialing page 8 1 4 When you hear the fax tone press Send Receive 5 If you re using the handset hang up Automatic Tr...

Page 55: ...reen displays the job number XX of the fax and how much memory is available Then the machine starts dialing You can immediately repeat steps 1 through 4 for the next fax Your machine normally operates in Dual Access mode However you can override Dual Access by using Real Time Transmission The number of documents you can scan into memory varies with the data they contain Real Time Transmission When...

Page 56: ...obs waiting use or to scroll through the list 3 Press Stop to exit Canceling Jobs in Memory You can cancel tasks you ve scheduled such as Delayed Send Polling Receive Polling Transmit or faxes in memory waiting to be sent If no jobs are waiting the screen displays NO JOB WAITING 1 Press Features 1 4 4 VIEW DEL JOBS Any waiting jobs appear on the display 2 If you have more than two jobs waiting use...

Page 57: ...lank Features 1 3 1 See Setting Machine ID page 4 2 You can select a comment to include on your cover sheet 1 COMMENT OFF 2 PLEASE CALL 3 URGENT 4 CONFIDENTIAL Instead of using one of the comments above you can enter up to two customized messages each 27 characters long Use the chart on page 4 2 to help enter characters See Composing Your Own Comments page 6 6 5 USER DEFINED 6 USER DEFINED Most of...

Page 58: ...ax to send a cover sheet with a particular document This cover sheet will include the number of pages in your document 1 Insert the document in the feeder 2 Press Features 1 3 1 3 When the screen displays NEXT FAX ONLY press Enter Yes 4 Press or to select ON or OFF and press Enter Yes 5 Press or to select one of the standard or custom comments and press Enter Yes 6 Enter two digits to indicate the...

Page 59: ...you selected ON press or to COVER SHEET ON SELECT SET select one of the standard or custom comments and press Enter Yes 4 Press 1 if you want to select additional settings The display returns to the TX SETTINGS menu OR Press 2 to exit if you are finished choosing settings Using a Printed Cover Sheet If you prefer using a printed cover sheet that you can write on you can print the sample page and a...

Page 60: ...fax Mode When you have a document in the feeder you can use the Mode key to change the default setting Press Mode continuously until you see the lights change to the setting you want For standard turn Fine Extra Fine lights off For Photo turn them both on See Multiple Resolution Transmission page 6 12 Standard Suitable for most typed documents Fine Good for small print transmits a little slower th...

Page 61: ...re receiving a telephone call if the other party picks up the handset your machine will ring Lift the handset to speak If the other party does not answer the Voice Request and the Call Back Message feature is set to ON your machine leaves a message to call you 1 Insert the document in the feeder 2 Press Features 1 3 6 VOICE REQ OFF SELECT SET 3 Press or to select VOICE REQUEST ON or OFF and VOICE ...

Page 62: ...other time for this fax 1 Insert the document in the feeder 2 Press Features 1 3 7 3 Accept the displayed time or enter another time for this fax and press Enter Yes 4 Press 1 to leave the originals waiting in 1 DOC 2 MEMORY the document feeder OR Press 2 to scan the document into memory See Interrupting Delayed Send and Polling Transmit Jobs page 6 13 5 Press 1 if you want to select additional se...

Page 63: ...able you will not be able to set up transmissions using dual access and the timer See Setting Up Groups for Broadcasting page 7 3 Although the easiest way to broadcast is to press Group keys you can include One Touch Speed Dial and manually dialed numbers in the same broadcast You must press Broadcast between each of these locations Use the Alpha Directory to help you choose the numbers easily Aft...

Page 64: ...h page of the fax you re sending This could be useful if you re sending a fax with photos and letters or some pages with small print and others with normal print Mode settings return to STANDARD after the fax is sent See Resolution page 6 8 1 Insert the document in the feeder 2 Press Features 1 3 4 3 Use or to select resolution for page 1 and press Enter Yes 4 Repeat Step 3 for subsequent pages 5 ...

Page 65: ...step 6 6 Press Send Receive If you pressed 1 in Step 4 the printed document remains in the document feeder until your machine is polled However you can interrupt it to send another fax Interrupting Delayed Send and Polling Transmit Jobs You can send a fax or make a copy now even if you have the machine set to send documents from the feeder later However you cannot use automatic redial or the Featu...

Page 66: ...T X S E T T I N G S 6 14 ...

Page 67: ...ch key where you want to store a number The screen displays the location you selected 3 Enter a number up to 20 digits and press Enter Yes See Changing One Touch and Speed Dial Numbers page 7 4 If you want to enter a pause in the dialing NAME ENTER SET sequence for example to access an outside line press Redial Pause as you re entering digits Pressing Redial Pause enters a 3 5 second pause when th...

Page 68: ... Features 1 6 2 2 Use the dial pad to enter a two digit location SPEED DIAL ENTER SET 00 99 and press Enter Yes 3 Enter the number up to 20 digits and 05 ENTER SET press Enter Yes 4 Use the dial pad to enter the name NAME ENTER SET up to 15 characters and press Enter Yes You can use the chart on page 4 2 to help you enter letters OR Press Enter Yes to store the number without a name 5 or to select...

Page 69: ...7 2 1 Press Features 1 6 3 2 Select a One Touch key where you SELECT ONE TOUCH wish to store the Group number For example press One Touch key 02 for Group 1 3 Use the dial pad to enter the Group number SETUP GROUP GR ENTER SET and press Enter Yes For example press 1 for Group 1 4 To include One Touch or Speed Dial numbers in the Group enter them as if you were dialing For example for One Touch key...

Page 70: ... either 01 PITNEY BOWES 1 CHANGE 2 EXIT 1 Press 1 to change the number or press 2 to exit without changing it 2 Enter a new number and press Enter Yes n If you want to erase the number press Clear No when the cursor is to the left of the digits n If you want to change a digit use or to position the cursor under the digit you want to change then type over it 3 Follow the directions from Step 4 for ...

Page 71: ...dset One Touch Dialing 1 Pick up the handset OR Press Manual Telephone Fax 2 When you hear a dial tone press the One Touch key of the location you want to call See Storing One Touch Dial Numbers page 7 1 3 If you pressed Manual Telephone Fax to dial the call pick up the handset when the other party answers The speaker works only one way the other party won t be able to hear you unless you pickup t...

Page 72: ... make a call Rates may vary depending upon the time and destination To take advantage of low rates you can store the access codes or long distance carriers as One Touch and Speed Dial numbers You can store these long dialing sequences by dividing them and setting them up separately in any combination You can even include manual dialing using the dial pad The combined number will be dialed in the o...

Page 73: ... to send tone signals 1 Lift the handset 2 Press Digits dialed after will send tone signals 3 When you hang up the machine returns to pulse dialing service Searching Directory You can search for names you have stored in One Touch and Speed Dial memories Names are stored alphabetically See Storing One Touch Dial Numbers page 7 1 and Storing Speed Dial Numbers page 7 2 1 Press Directory Search then ...

Page 74: ...T E L E P H O N E O P E R A T I O N S 8 4 ...

Page 75: ...ng a Fax Forwarding Number When Fax Forwarding is set to ON your machine stores the received fax in memory then dials the fax number you ve programmed and forwards the fax message 1 Press Features 1 8 1 2 Press or until the screen displays FAX FORWARD SELECT SET and press Enter Yes 3 Enter the forwarding number up to FWD ENTER SET 20 digits and press Enter Yes 4 Press Stop to exit Remote Fax Optio...

Page 76: ... 1 2 3 4 5 Redial Pause 1 8 0 0 5 2 1 2 8 4 6 OR If you do not need a PIN press Redial Pause enter the fax number then press and press Enter Yes For example Redial Pause 1 8 0 0 5 2 1 2 8 4 6 5 Press Stop to exit You cannot change a Paging number or PIN remotely Setting Remote Rtrv If you set Remote Rtrv to ON you will be able to retrieve fax messages from another location using Fax Forwarding Pag...

Page 77: ... the R R Passcode on the last page and keep it in your wallet as an aid Using R R Passcode 1 Dial your fax number from a fax machine using touch tone See Changing R R Passcode on this page 2 When your machine answers and beeps immediately enter your R R Passcode 1 5 9 3 Your machine signals the kinds of messages received 1 long beep Fax message s No long beeps No messages 4 Your machine then promp...

Page 78: ...x forwarding number by using 4 FAX FWD NO see page 9 6 Once you have registered the number your machine will change automatically to FAX FWD ON mode Then retrieve a Jobs Report by entering 961 see page 9 6 to make sure that the Fax Forwarding number you registered is correct on the List You can set REMOTE RTRV to ON or OFF Enter the number of a remote fax machine to receive the Jobs Report List or...

Page 79: ... store a pause press 5 After you hear your machine beep hang up and wait Your machine calls the remote fax machine The remote fax machine prints the Jobs Report Retrieving Fax Messages 1 Dial your fax number 2 When you hear the beep immediately enter your R R Passcode 1 5 9 3 As soon as you hear two short beeps use the dial pad to press 9 6 2 4 Using the dial pad enter the number up to 20 digits o...

Page 80: ... want your fax messages forwarded and then press You cannot use and as dial numbers However if you want to store a pause press 5 To retrieve the Jobs Report when you hear two short beeps use the dial pad to press 9 6 1 6 Use the dial pad to enter the number of the remote fax machine up to 20 digits and then press 7 After you hear your machine beep hang up and wait Your machine calls the remote fax...

Page 81: ...ored in One Touch and Speed Dial memory in numerical order 4 ALPHA DIR DIALER DIR list above alphabetically 5 MACH SETTINGS Lists settings for SYSTEM SETUP RX SETTINGS TX SETTINGS PRINT REPORTS REMOTE FAX OPT and MISCELLANEOUS 6 JOBS REPORT Lists summary information and amount of occupied memory To Print a Report 1 Press Features 1 7 2 Enter the number of the report you want to print For example p...

Page 82: ... of the fax message on the report 1 Press Features 1 7 1 2 Press or to select INC INC IMAGE ON or ON IMAGE and press Enter Yes 3 Press Stop to exit When the machine is idle you can print the Transmission Verification Report by pressing Last Comm when you wish to confirm if the last transmission was successful or not Journal Interval You can set the machine to print the Journal at specific interval...

Page 83: ...is in the feeder you can adjust copy contrast to make copies darker or lighter 1 Press Features 1 0 3 3 COPY CONTRAST 2 Press to make a copy lighter or to make a copy darker and press Enter Yes 3 Press Stop to exit 4 Press Copy Making a Single Copy The default resolution for a single copy is Standard which you can use for documents containing both text and photographs You can also select S Fine an...

Page 84: ...t a Memory Full Message on this page 1 Insert document face down in the feeder 2 Press Batch Sort 3 Use the dial pad to enter the number of copies you want up to 99 4 Wait five seconds OR Press Copy If You Get a Memory Full Message If the memory becomes full while your scanning a document to be copied the screen displays If you selected Batch Sort or STACK after pressing Copy and get a MEMORY FULL...

Page 85: ...r Reduce 3 Press or to select AUTO 200 150 125 120 100 93 87 75 50 or MANUAL Enlargement or reduction ratios appear 4 Press Copy 5 Use the dial pad to enter the number of copies you want up to 99 6 Wait five seconds OR Press Copy again Copying a Photograph You can copy a photograph by pressing Photo without pressing Mode 1 Insert the photo s face down in the feeder 2 Press Photo 3 Use the dial pad...

Page 86: ...M A K I N G C O P I E S 11 4 ...

Page 87: ... a printer Use only a shielded interface cable that is IEEE 1284 compliant and that is less than 6 feet 1 8 meters long CPU 80486 66MHz or higher Windows 3 1x or 95 Pentium 75 or Higher Windows 98 or Windows NT Workstation Version 4 0 RAM 8MB or greater for Windows 3 1x 8MB or greater for Windows 95 16MB recommended 16MB or greater for Windows 98 or Windows NT Workstation Version 4 0 32MB recommen...

Page 88: ...o the printer port of the PC and secure with the two screws For the location of your computer s parallel printer port see the User s Guide for your PC 4 Before plugging in your PC and turning it on plug in the electrical cord of the machine If you are using Windows 95 after you connect machine to PC You may see New Hardware Found Pitney Bowes 1630 during startup You can select Do not install a dri...

Page 89: ...I T H P C Installing Printer Driver If you are using Windows NT Workstation Version 4 0 1 Click the Start button in the Taskbar 2 Select Settings then Printers 3 Double click on the Add Printer wizard The Add Printer Wizard window appears ...

Page 90: ...12 4 S E T U P F A X M A C H I N E W I T H P C 4 Select My Computer and click the Next button 5 Select the Port you will use we recommend LPT1 and click the Next button ...

Page 91: ...pears 7 Insert the floppy disk for the printer driver into drive A and click the OK button Follow the screen prompts to complete the installation If you are using Windows 3 1 or 3 11 1 Insert the floppy disk for the printer driver into drive A 2 From the Program Manager click on File then Run 3 Enter A SETUP ...

Page 92: ...E T U P F A X M A C H I N E W I T H P C If you are using Windows 95 98 1 Click the Start button in the Task bar 2 Select Settings then Printers 3 Double click on the Add Printer wizard 4 Click the Next button ...

Page 93: ...elect Local printer and click the Next button 6 Click the Have Disk button The Install From Disk windows appears 7 Insert the floppy disk for the printer driver into drive A and click the OK button Follow the screen prompts to complete the installation ...

Page 94: ...12 8 S E T U P F A X M A C H I N E W I T H P C ...

Page 95: ...of printer drivers and emulation mode To get the most out of this machine you should install an HP printer driver in your application software Printer driver supported in Emulation mode to be selected with your application software the remote printer console program HP LaserJet IIP HP LaserJet IIP emulation mode HP LaserJet II Auto emulation selection n The best or recommended printer driver is in...

Page 96: ...13 2 F O R D O S U S E R S ...

Page 97: ...om paper size Popular Printer Emulation Support The machine supports HP LaserJet IIP printer emulation mode If you use DOS application software or Windows 3 0 or earlier you can use HP LaserJet IIP emulation mode for printer operations Bi directional Parallel Interface The machine s parallel interface enables it to send memory and printer setup information to the computer Enhanced Memory Managemen...

Page 98: ...your application software If your application software does not support your custom paper size select the next larger paper size Then adjust the print area by changing the right and left margins in your application software See Acceptable Paper page 2 5 Use the manual feed slot for labels transparencies card stock thicker paper or envelopes Two Sided Printing Manual Duplexing The supplied printer ...

Page 99: ... machine Unfold the output bin extension to support the printed pages To prevent the possibility of transparencies smudging as they stack in the output bin remove each transparency after it exits Manual Feed Slot Your machine has a manual feed slot above the paper cassette You can load envelopes and special print media one at a time into this slot You do not have to remove paper from the paper cas...

Page 100: ...d Slot to the width of the paper Loading More than One Sheet of Paper 1 Open the Setup dialog box of the Windows printer driver and select Manual Feed in the Paper Source section Follow Steps 1 and 2 above to load the first page The machine starts printing automatically 2 After the first page is printed the screen MANUAL FEED displays Insert the next sheet of paper to resume printing 3 Repeat Step...

Page 101: ...Adjust the manual feed paper guides to the width of the paper you re using 5 Insert a single sheet of paper into the manual feed slot until the front edge touches the paper feed rollers Let go of the paper as the machine pulls it into position 6 After the machine ejects the printed page return to Step 5 to insert the next sheet of paper The machine will wait until you insert the next sheet of pape...

Page 102: ...f paper on the machine before purchasing large quantities n Avoid feeding labels with carrier sheets exposed or your machine will be damaged n Avoid using coated paper such as vinyl coated paper n Avoid using preprinted or highly textured paper For optimum printing use a recommended type of paper especially plain paper and transparencies For more information on paper specifications consult your sa...

Page 103: ... exit Restoring Factory Default Settings You can return the machine to original factory settings Permanent fonts are restored but macros are cleared 1 Press Features 2 2 1 2 Press 1 to restore the factory settings 1 RESET 2 EXIT OR Press 2 to exit without making a change 3 Press Stop to exit Printing PC Data in Hexadecimal You can print data as hexadecimal values to check data errors and problems ...

Page 104: ...14 8 U S I N G F A X M A C H I N E A S A P R I N T E R ...

Page 105: ...nce modes for fax operations Your machine has 2 MB of memory standard Your 1630 can recognize 2 MB or 4 MB of Optional Memory Model Name Optional Memory Total 1630 2 MB 4 MB up to 300 page 4 MB 6 MB up to 450 page Using ITU T 1 Chart with JBIG coding and Standard Resolution 15 15 Optional Accessories or or 4 MB 2 MB 150 pages ...

Page 106: ...tte 2 holds up to 250 sheets of 20 lb 75 g m2 paper Multi purpose Holds approx 250 sheets of 20 lb 75 g m2 or Paper Cassette 2 50 sheets of 42 lb 158 g m2 Letter Legal 10 envelopes or 10 transparencies Basis Weight 17 to 28 lb 64 to 105 g m2 Caliper 0 003 to 0 005 inches 0 08 to 0 13 mm Moisture Content 4 to 6 by weight Smoothness 100 to 250 Sheffield ...

Page 107: ...k USOC RJ11C An FCC compliant telephone cord with a modular plug is provided with this equipment This equipment is designed to be connected to the telephone line or premise s wiring using a compatible modular jack that is Part 68 compliant See the Installation section of this manual for details The REN is useful in determining the quantity of devices you may connect to your telephone line and stil...

Page 108: ...87 0185 French In the U K call 01279 443431 In Australia call your local office Important When calling please use the 1630 telephone handset or a phone within reach of the machine Why A Pitney Bowes technician can more easily assist you when reviewing the machine status and or settings WARNING To protect against risk of electrical shock always disconnect all cables from wall outlets before servici...

Page 109: ...ent Industry Canada Compliance Statement For Canada Only This Class B digital apparatus complies with Canadian ICES 003 Cet appareil numérique de la classe B est conforme à la norme NMB 003 du Canada Laser Safety For 110 120V Models Only This equipment is certified as a Class I laser product under the U S Department of Health and Human Services DHHS Radiation Performance Standard according to the ...

Page 110: ...only the power cord supplied with this machine 9 This product is equipped with a 3 wire grounding type plug a plug having a third grounding pin This plug will fit into only a grounding type power outlet This is a safety feature If you are unable to insert the plug into the outlet contact your electrician to replace your obsolete outlet Do not defeat the purpose of the grounding type plug by using ...

Page 111: ...ing a need for service 15 Do not attempt to service this product yourself as opening or removing covers may expose you to dangerous voltage points and or other risks and may void your warranty Refer all servicing to the Pitney Bowes Diagnostic Center USA 1 800 243 5556 voice From within Canada 1 800 668 9194 English 1 800 387 0185 French UK 01279 443431 16 To protect your product against power sur...

Page 112: ...lication Trademarks Pitney Bowes is a registered trademark of Pitney Bowes Inc The Pitney Bowes logo is a registered trademark of Pitney Bowes Inc Copyright 1999 Pitney Bowes Inc All rights reserved Windows Microsoft MS DOS Excel and Word are registered trademarks of Microsoft in the U S and other countries TrueType is a trademark of Apple Computer Inc Centronics is a trademark of Genicom Corporat...

Page 113: ...ill the paper or remove CHECK PAPER 1 or paper is not properly the paper and load it CHECK PAPER 2 loaded in the paper cassette again COMM ERROR A poor quality phone line Try the call again caused communications error CONNECTION FAIL You tried to poll a fax Verify the other party s machine that is not in polling setup Polled Waiting mode COOLING DOWN The temperature of the drum You must wait and a...

Page 114: ...xceeded and plug it back in Data remaining in the memory of the fax machine will be deleted If you have installed the Windows driver try again after setting the True Type mode to Print as Graphics in the PRINT menu of your application software Reduce the print resolution or reduce the complexity of your document Expand the memory with the optional memory board NO RESPONSE BUSY The number you calle...

Page 115: ... time prompt it will display MACHINE ERROR XX Please call Pitney Bowes Diagnostic Center and tell them the Machine Error number at USA 1 800 243 5556 CANADA 800 668 9194 English 800 387 0185 French UK 01279 443431 PRINTER JAM The paper is jammed in the Do not pull the paper out machine until you see page 17 5 TONER EMPTY Toner cartridge is not Reinstall the toner cartridge installed OR OR Toner is...

Page 116: ... Stop Printer Jam Before you can clear a printer jam error you must find out where the paper is stuck See the following three types of paper jams WARNING Do not use force to pull the jammed paper from the paper tray because you may damage the machine and cause toner to scatter on the next printed pages After you use the machine some internal parts are extremely HOT When you open the front never to...

Page 117: ...en the front cover 2 Remove the drum unit but do not force it if it cannot be removed easily Instead pull the edge of the jammed paper from the paper cassette 3 Gently pull out the jammed paper 4 Reinstall the drum unit 5 Close the front cover Paper is Jammed in the Fuser Unit 1 Open the rear cover 2 Pull out jammed paper When you have to pull paper out the back of the machine the fuser may get di...

Page 118: ... from another fax machine Machine hears If your machine is set to EXT TEL RX ON and voice as CNG tone it answers voice calls by trying to receive a fax try turning EXT TEL RX to OFF Horizontal streaks You may get a fax with horizontal streaks or with missing lines Usually this is caused by a poor telephone connection Ask the other party to send the fax again Received faxes appear If the received d...

Page 119: ...l tone check telephone line cord connections at the machine and wall jack Check that the handset curled cord is connected to the machine s handset jack Test the wall jack with another single line telephone If no dial tone on the wall outlet call your Telephone Company Poor transmitting Try changing your resolution to FINE or quality EXTRAFINE See MODE page 6 8 Make a copy to verify the machine s s...

Page 120: ... showing an error message See page 17 2 The machine prints Reset the machine or unplug the electrical cord unexpectedely or it and plug it back in Check the primary settings prints garbage in your application software to make sure it is set up to work with your machine The machine cannot The machine received a very complex print job print full pages of a and could not process part of the page This...

Page 121: ...erface settings match those of your printer for example if you are using a parallel printer cable you would probably set your DOS software printer port to LPT1 Check for an error message on the LCD The machine prints This is an indication that your application but it prints incorrect printer emulation Print setting and the information machine s printer emulation do not match Sometimes Check your a...

Page 122: ...n the multi purpose paper cassette then try again Check the manual feed mode is not selected in the printer driver The machine does not Reinsert the paper firmly load one sheet at a feed paper from the time Make sure that manual feed mode is manual feed slot selected in the printer driver How can I load You can load envelopes from the manual feed envelopes slot Your application software must be se...

Page 123: ... position If after cleaning you still see dark stripes or toner stains and the display shows CHANGE DRUM SOON replace the drum unit with a new one Printed pages have Make sure that you use paper that meets the white spots in black specifications Rough surface or thick media can text and graphic areas cause the problem If you still see white spots and the display shows CHANGE DRUM SOON replace the ...

Page 124: ...e the drum unit with a new one If the markings do not disappear it may be that the drum was marked or damaged by excessive exposure to light In this case replace the drum unit with a new one Printed pages are Certain environmental conditions such as blurred at the center humidity high temperatures etc may cause or at either edge this condition to occur Make sure the machine is placed on a flat hor...

Page 125: ... models support both nibble and byte modes Machine Connect Failure or Bi Directional Communication Error Recently some printers have included a function that shows the printer status on the PC display Such printers use the bi directional communication parallel port between the printer and the PC Our machines have a bi directional parallel port function Since Windows 3 1x does not support bi direct...

Page 126: ...ile in the Windows directory to turn the machine s bi directional function off We recommend that you do a back up before you modify the WIN INI or SYSTEM INI files just in case Open the win ini file using the Notepad application Look for the following statement in the spooler section spooler QP LPT1 wpsljqp dll Then disable this function by adding a semicolon at the beginning of the above sentence...

Page 127: ...in the Windows directory to turn off the printer s bi directional function We recommend that you backup the WIN INI and SYSTEM INI files before you modify them Open the win ini file using the Notepad application Look for the following statement in the windows section windows run C WINDOWS SYSTEM WPSIOMON Then disable this function by adding a semicolon at the beginning of the above sentence as fol...

Page 128: ... a semicolon at the beginning of above sentences as follows 386Enh device wpscomd 386 device wpsljvpd 386 WPSLPT1 1 You must restart Windows to make these modifications effective These modifications disable the printer status reporting on your PC however you will be able to use the machine without further problems ...

Page 129: ... outlet 2 Open the front cover 3 Remove the drum unit Caution Remove the drum unit and toner cartridge assembly Leave the toner cartridge installed in the drum unit 4 Place the drum unit and toner cartridge assembly into the plastic bag and seal the bag 5 Close the front cover Fold down the front output bin extension Remove the telephone line cord document tray document support handset and handset...

Page 130: ...H O O T I N G A N D R O U T I N E M A I N T E N A N C E 7 Place documents manual and printed material and the drum unit and toner cartridge assembly into the original carton as shown below 8 Close the carton and tape it shut ...

Page 131: ... line 2 Lift the control panel cover 3 Clean the white bar and glass cover under the white bar Moisten a small clean soft lint free cloth with isopropyl alcohol and carefully remove dirt from the glass cover and the white bar Cleaning the Printer Caution n Do not use isopropyl alcohol to remove dirt from the control panel It may crack the panel n Do not use isopropyl alcohol to clean the scanner w...

Page 132: ...er window by wiping with a clean soft dry cloth Do not use isoproply alcohol Scanner Window Cleaning the Drum Unit We recommend placing the drum unit on a drop cloth or large disposable paper to avoid spilling and scattering toner 1 Clean the primary corona wire inside the drum unit by gently sliding the tab from right to left several times 2 Return the tab and snap it into the home position t Hom...

Page 133: ... make this easier Pitney Bowes has set up a program to provide trouble free recycling for the 1630 Imaging Cartridges in the U S Enclosed with each Imaging Cartridge is a prepaid postage return label and a strip of adhesive tape Simply pack the used Cartridge in the same box that contained its replacement Seal the box with the tape apply the return label and mail back to us with your regular mail ...

Page 134: ...ty icon appears and the display shows TONER EMPTY Once this icon appears your machine will not resume printing until you install a new toner cartridge Replacing the Toner Cartridge WARNING Just after you use the machine some internal parts of the machine will be extremely HOT So never touch the shaded parts shown in the illustration HOT 1 Open the front cover and pull out the drum unit Place the d...

Page 135: ...ge into the aluminum bag and discard it according to local regulations Caution n Wait to unpack the toner cartridge until immediately before you install it into the machine If a toner cartridge is left unpacked for a long period of time the toner life is shortened n You can use only a genuine toner cartridge which is specially formulated to ensure top print quality Using another brand of toner car...

Page 136: ...y 8 Reinstall the drum unit and close the front cover Replacing the Drum Unit The machine uses a drum unit to create print images on paper If the screen displays CHANGE DRUM SOON the drum unit is near the end of its life and it is time to purchase a new one Even if the display shows CHANGE DRUM SOON you may be able to continue printing without having to replace the drum unit for a while However if...

Page 137: ...factors that determine the actual drum life we cannot guarantee a minimum number of pages that will be printed by your drum WARNING Just after you have used HOT the machine some internal parts of the machine are extremely HOT So please be careful Follow these steps to replace the drum unit 1 Open the front cover 2 Remove the old drum unit Place the drum unit on a drop cloth or disposable paper to ...

Page 138: ... unit See Replacing the Toner Cartridge page 17 22 6 Reinstall the new drum unit keeping the front cover open 7 Press Clear No 8 Press 1 and when the display shows REPLACE DRUM 1 YES 2 NO ACCEPTED and close the front cover Caution If toner scatters and your hands or clothes get dirty immediately wipe off or wash with cold water ...

Page 139: ...idth 8 15 inches 207 mm Paper Size Letter Legal A4 Multi purpose Paper Cassette 250 sheets 20 lbs Gray Scale 64 levels Polling Types Standard or Sequential Contrast Control Automatic Super Light Super Dark manual setting Mode Horizontal Standard Fine Extrafine 203dot inch Vertical Standard 98dot inch Fine Photo 196dot inch Extrafine 391dot inch One Touch Keys 32 Speed Dial 100 stations Automatic R...

Page 140: ...Interface Bi directional parallel IEEE 1284 Print Method Electrophotography by semiconductor laser beam scanning Resolution 600 dots inch Print Quality Normal printing mode Economy printing mode saves up to 50 of the normal toner usage Print Speed Up to 12 pages minute when loading letter size or A4 paper from paper cassette There are many factors that determine the actual drum life such as a temp...

Page 141: ...tion Dimensions 17 1 x 17 4 x 12 7 inches 435 x 442 x 323 mm Weight 26 4 lbs 12 kg Parallel Interface Specifications Interface Connector Printer Side Amphenol FCN 685J036 L X or equivalent A shielded cable should be used Pin Assignment Pin No Signal Direction Pin No Signal Direction 1 DATA STROBE Input 19 0V S G 2 DATA 1 Input 20 0V S G 3 DTAT 2 Input 21 0V S G 4 DATA 3 Input 22 0V S G 5 DATA 4 In...

Page 142: ... and Landscape are available for the above Symbol Sets Character Sets HP mode ISO14 JIS ASCII Roman 8 ISO57 Chinese ISO Latin 1 ISO11 Swedish ECMA 94 HP Spanish ISO60 Norwegian 1 ISO17 Spanish ISO61 Norwegian 2 ISO10 Swedish ISO4 UK ISO16 Portuguese ISO25 French ISO84 Portuguese ISO69 French ISO85 Spanish HP German PC 8 ISO21 German PC 8 D N ISO15 Italian PC 8 Turkish ISO6 ASCII PC 850 Legal PC 85...

Page 143: ...g table shows characters available only in the corresponding character set The numbers at the top of the table are code values with which characters are to be replaced in the Roman 8 character set For other characters see character set of Roman 8 ...

Page 144: ...S P E C I F I C A T I O N S S 6 ...

Page 145: ... like Delayed Send or Poll CNG Tones Special tones beeps sent by fax machines during automatic transmission telling the receiving machine the caller is a fax machine Communication Error or Comm Error An error during fax sending or fax receiving usually caused by line noise or static Coding Method Method of coding the information contained in a document All fax machines must use a minimum standard ...

Page 146: ...rding Sends a fax received into memory to another preprogrammed fax number Fax Receive Press this code 51 when you answer a fax call from an extension or external phone Fax Telephone You can receive faxes and telephone calls Do not use this mode if you are using a telephone answering device TAM Fax Tones The signals sent by sending and receiving fax machines while communicating information Feature...

Page 147: ... Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines Paging This feature enables your fax unit to call your pager when a fax is received into its memory Pause Allows you to place a 3 5 second delay in the dialing sequence stored in One Touch and Speed Dial numbers Photo Mode A resolution setting that uses varying shades of gray for the bes...

Page 148: ...ers a voice call it double rings You can pick up at an extension or external phone by pressing this code 51 Temporary Setting You can select certain options for each fax transmission without changing the default settings Tone A form of dialing on the telephone line used for Touch Tone telephones Toner Cartridge Accessory that holds toner for the drum unit Transmission The process of sending docume...

Page 149: ... _______________________________ ____________________________ ______________________________ ____________________________ ______________________________ Attention ___________________________ Attention _____________________________ Phone No ___________________________ Phone No _____________________________ Customer Account No ________________ P O No if required ___________________ Facsimile Model N...

Page 150: ...S U P P L Y O R D E R I N G H 2 ...

Page 151: ...12 2 broadcasting 6 11 setting up groups for 7 3 C Call Back message 6 9 print sample 6 10 Caller ID 5 13 canceling fax forwarding 9 1 9 4 9 6 fax jobs in memory 5 10 jobs awaiting redial 6 4 paging 9 4 cleaning drum unit 17 20 printer 17 19 scanner 17 19 CNG tones 1 4 computer requirements 12 1 contrast 6 8 control panel 1 2 converting telephone wall outlets 2 11 copy ies contrast 11 1 enlarging ...

Page 152: ...solution F fax codes Fax Receive Code 5 7 Remote Access Code 9 3 Telephone Answer Code 5 7 Fax Forwarding changing remotely 9 4 9 6 programming a number 9 1 Fax Receive Code 5 7 fax tones 1 4 fax es stand alone receiving 5 1 difficulty 17 6 erasing from memory 9 4 forwarding 9 1 9 4 polling 5 8 See also polling reducing to fit on paper 5 4 retrieving from a remote site 9 5 sending 6 1 automatic fa...

Page 153: ... 1 location choosing 2 2 M machine ID 4 2 federal regulations 4 3 machine settings 10 1 maintenance routine 17 19 manual dialing 8 1 mode 5 1 transmission 6 2 manual feed slot 2 5 memory additional 15 1 memory full 17 2 See error messages multi line connections PBX 2 13 multi purpose sheet feeder capacity 2 7 loading paper 2 7 O OGM outgoing message 2 10 On Screen Programming 3 1 One Touch numbers...

Page 154: ...14 1 quality 17 19 resolution S 2 specifications S 2 speed S 2 two sided manual duplexing 14 2 Windows 14 1 R Real Time Transmission 6 3 receiving faxes See fax es if you are having difficulty 17 6 redial 8 3 redialing 6 2 reducing copies 11 3 long faxes 5 4 remote codes for extension phones 5 7 remote fax options 9 1 remote retrieval 9 3 passcode changing 9 3 using 9 3 checking what s in memory 9...

Page 155: ...ssage 2 10 Telephone Answer Code 5 7 telephone external 2 9 text entering 4 2 timer 4 6 toner cartridge installing 2 3 replacing 17 21 toner saver 5 6 Transmission Verification 10 2 transparencies 2 4 triplex adapter 2 11 troubleshooting document jam 17 4 error messages on LCD 17 1 if you are having difficulty 17 9 incoming calls 17 8 paper handling 17 10 phone line connections 17 7 printer diffic...

Page 156: ...I N D E X I 6 ...

Page 157: ...s No messages C HANGE A NSWER M ODE Press 9 8 then for TAM press 1 FAX TEL Fax Telephone press 2 FAX press 3 E XIT R EMOTE O PERATION Press 9 0 C HECK R ECEIVING S TATUS R EMOTE R ETRIEVAL P ASSCODE C ARD Fold Fold Remote Retrieval Passcode Card If you plan to receive fax messages while away from your machine carrying the Remote Retrieval Passcode Card printed below will serve as a convenient remi...

Page 158: ... Print a Jobs Report press 1 then enter the number of remote fax machine and press After the beep hang up and wait Retrieve all faxes press 2 then enter the number of remote fax machine and press After the beep hang up and wait Erase all fax messages press 3 Changing Remote Retrieval Passcode 1 Features 1 8 3 2 Enter a three digit number from 000 to 999 The cannot be changed 3 Press 4 Press to exi...

Page 159: ... ready to fax 8 Enter the fax number 9 Press Start FX30057 1 RealTimeTransmission If the memory is full you can send faxes in real time 1 Place the document in the feeder 2 Press Feature 1 3 9 3 Press or to select ON and press Set OR For the next transmission only press or to select NEXT FAX ONLY and press Set 4 For the next fax only press or to select ON and press Set 5 Press 1 to select addition...

Page 160: ...location you want to call OR Press Speed Dial then press the two digit Speed Dial number If you pressed Hook to dial pick up the handset when the other party answers 3 To hang up replace the handset 2 SearchingTelephone Index 1 Press Tel index then enter the first letter of the name you re looking for 2 Press or to search the memory 3 When the name is displayed lift the handset OR Press Hook 4 Pre...

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